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2018/12/11 City Council Resolution 2018-163 RESOLUTION NO. 2018-163 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING RESTRUCTURING OF THE DEPARTMENT OF PUBLIC SAFETY COMMAND STAFF,APPROVING ASSOCIATED JOB DESCRIPTIONS AND SALARY RANGES AND AUTHORIZING THE FINANCE DIRECTOR TO INCREASE APPROPRIATIONS IN THE FY 2018-19 BUDGET WHEREAS,the Public Safety Department currently has one Public Safety Director,three Public Safety Commanders and thirteen sergeants; and WHEREAS,a study completed by the Center for Public Safety Management into the effectiveness of the operations of the Department of Public Safety recommends an increase in management by adding two Deputy Chiefs and an additional Lieutenant for increased oversight and succession planning; and WHEREAS,the current Commander rank would be re-titled to a Lieutenant rank and remain in existing Rohnert Park Public Safety Managers' Association(RPPSMA)Range 95 of the City of Rohnert Park current Pay Rates and Ranges; and WHEREAS,the job description and salary range for Deputy Chief does not exist in the Department of Public Safety; and WHEREAS,the Deputy Chief job description and proposed new RPPSMA salary range 96 are attached as Exhibits A and B and incorporated herein; and WHEREAS, staff has reviewed the current operations model of the Department,in addition to the recommendations made in the study by the Center for Public Safety Management, and recommends that the City Council approve the addition of two Deputy Chief positions and an additional full-time Lieutenant position to help the Department effectively supervise and mentor first line supervisors; and WHEREAS,to reduce the anticipated cost of adding new management positions one Sergeant position will be eliminated bringing the authorized number of Sergeants to twelve(12); and WHEREAS,to support the increased staffing two new vehicles will be needed at an estimated cost of$110,000; and, WHEREAS, the City Council of the City of Rohnert Park adopted the FY 2018-19 Budget on June 12,2018; and, WHEREAS,the City Council has the authority to amend the budget; and, WHEREAS, it is estimated that first year costs for the positions and vehicles will be $450,000; and, WHEREAS, there are insufficient funds in the FY 2018-19 Public Safety Budget to fully cover the first year costs. 1 2018-163 NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the elimination of one Public Safety Sergeant position; the addition of two Public Safety Deputy Chief positions and one Public Safety Lieutenant position; and associated job descriptions and salary ranges. BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to increase FY 2018-19 appropriations for staffing and vehicles by$450,000 funded by Transient Occupancy Taxes for these changes. DULY AND REGULARLY ADOPTED this 11th day of December, 2018. CITY OF ROHNERT PARK _ 4 Pam Stafford, Mayor ATTEST: NAit);1^ "AL.& Caitlin Saldanha, Assistant City Clerk AHANOTU: �* C BELFORTE: 7 e MACKENZIE: A ] e CALLINAN: Ay e STAFFORD: �T� -e AYES: ( 5 ) NOES: ( v ) ABSENT: ( Q ) ABSTAIN: ( ) 2 2018-163 EXHIBIT A City of Rohnert Park PUBLIC SAFETY DEPUTY CHIEF DEFINITION Manages the overall day-to-day operations of either the Police Services or Fire Services Division in the Public Safety Department; may act for the Director of Public Safety in the Director's absence; and performs other duties as required. DISTINGUISHING CHARACTERISTICS The Public Safety Deputy Chief is a high level management position that has the overall responsibility for the implementation and management of activities within an assigned division. This position is distinguished from the Public Safety Lieutenant which is assigned responsibility for a specific bureau or program. SUPERVISION RECEIVED/EXERCISED Direction is provided by the Director of Public Safety. Supervisory responsibilities entail direct and indirect supervision of sworn and non-sworn personnel assigned to the incumbent's division of responsibility. ESSENTIAL DUTIES (These duties are a representative sample; position assignments may vary) • Plans, coordinates, and manages the overall day-to-day activities of an assigned division; • Develops, evaluates, and recommends policies and procedures for the efficient and effective delivery of services within the Police Services or Fire Services Division; • Oversees the selection, assignment, training, evaluation, and discipline of division staff; • Oversees the investigation or investigates complaints received regarding employee misconduct and recommends appropriate actions; • Ensures proper maintenance and upkeep of Division facilities, vehicles, and equipment; • Oversees recordkeeping and file maintenance functions for an assigned division; • Responds to public complaints and provides information on operational policies and procedures; • Oversees, makes recommendations and/ or assists with the development of the Department budgetand controls the expenditure of allocated funds; • Develops and administers training programs of an assigned division; • Develops, promulgates, and ensures compliance with proper safety policies and procedures; • Coordinates activities of the division with other City operations during emergency response activities. • May respond to major crime,hostage, or other emergencies and assume command of the scene; ensures program activities are in compliance with Federal, State, and local laws governing law enforcement activities. • May, during major fire incidents, assume the role of incident commander; investigate or direct the investigation of fires to determine cause and origin; • Oversees the review of building plans to ensure compliance with established fire safety codes; reviews fire operational practices and implements policies and procedures to ensure safety and effective fire suppression activities; • May assume the duties of the Director of Public Safety in the Director's absence. • Performs a key role in the Emergency Operations Center • May serve as the Department Public Information Officer (PIO) and prepare press releases regarding department activities In performing the duties described above,the incumbent is expected to: • Provide outstanding and friendly customer service • Create and maintain a respectful and collaborative working environment • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible • Demonstrate care for the organization, customers and coworkers • Practice and encourage initiative and innovation to improve the workplace QUALIFICATIONS Experience/Education Sufficient experience, training, and education to successfully perform the duties of the Public Safety Deputy Chief. A typical way of obtaining the required qualifications is to possess a Bachelor's degree from an accredited college or university and two years of law enforcement and/or fire management suppression experience. Desired Qualifications: • Bachelor's Degree in Criminal Justice or related field • Master's Degree in Criminal Justice or related field • Chief Officer Certification • Command College Required Qualifications: • Experience as a Commander or Lieutenant,or similar rank with a public safety organization • Class C California Driver's License with a Firefighter endorsement or equivalent • Management Certificate issued by the California Commission on Peace Officer Standards &Training(POST) Knowledge/Skill/Ability Knowledge of: • Principles of law enforcement and/or public administration; • Federal, State, and local laws, codes, and ordinances regarding the arrest and detention of suspects,rules of evidence,and courtroom procedures; • Principles of budget development and control of expenditures; • Safety practices and procedures for police and/or fire operations; • Fire suppression techniques and use of equipment; • Principles of personnel management including: selection, training, supervision, and discipline of sworn and non-sworn personnel; • Techniques for long range program planning. Skill to: • Proficiently use and care for firearms • Operate public safety vehicles Ability to: • Coordinate the activities of a large police or fire service unit during routine and emergency situations; • Plan organize, direct, and evaluate the work of assigned personnel; • Formulate and recommend professional sound modifications to existing Department operating policies and procedures for an assigned division; • Work effectively with a cross section of the community to identify and address community needs for police or fire service; • Analyze and interpret crime and/or fire statistics and reports; • Make effective speaking presentations before large groups; • Prepare clear, concise, and professionally sound reports, manuals, studies, and policies; • Establish and maintain cooperative working relationships. • Meet deadlines • Maintain confidentiality as required • Learn&utilize new technology • Proficiently use and care for firearms WORKING CONDITIONS Position requires sitting, standing,walking,reaching,twisting, turning,kneeling,bending, squatting, and crouching in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination writing reports and using a computer key board. Additionally, the position requires near, far, night, and color vision in reading reports, using the computer, looking at physical evidence, or reviewing a crime scene, and acute hearing is required when interacting with the public and employees. As a law enforcement officer the incumbent may be required to subdue a suspect while 3 ( Page taking them into custody; walking or running on uneven and slippery surfaces. Periodically when responding to crime, fire, or emergency scenes, the position may require the incumbent to work outdoors in all weather conditions and be subjected to loud siren noise. The incumbent also must be available to be called for law enforcement or fire emergencies, attend meetings in various other towns and cities, work irregular or extended hours to attend various community meetings and work with constant interruptions, and with demanding, angry suspects and members of the public. Per California State Law, smoking is not permitted inside City facilities/vehicles or within 20 feet of main entrances, exits, and operable windows. LICENSE/CERTIFICATE Possession of a Class C California Driver's License or equivalent. Possession of a management certificate issued by the California Commission on Peace Officer Standards and Training(POST). FLSA Status: Exempt Employee Unit: Rohnert Park Public Safety Managers Association Approved By: Date Approved: EXHIBIT B Rohnert Park Public Safety Managers'Association(RPPSMA) RANGE 96 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Deputy Chief(DCPS) P 1 $65.08 $5,206.54 $11,280.83 $135,370.0( 2 $68.34 $5,466.87 $11,844.88 $142,138.5( 3 $71.75 $5,740.21 $12,437.12 $149,245.4: 4 $75.34 $6,027.22 $13,058.98 $156,707.7( 5 $79.11 $6,328.58 $13,711.92 $164,543.01 EXHIBIT C City of Rohnert Park PUBLIC SAFETY LIEUTENANT DEFINITION Plans, organizes, and manages the day-to-day operations of an assigned bureau of the Public Safety Department; and performs other duties as required. DISTINGUISHING CHARACTERISTICS The Public Safety Lieutenant has the responsibility for managing and coordinating the day-to-day operations of the Patrol, Fire, or Support Services Division of the Public Safety Department. Incumbents coordinate shift scheduling and operational management of bureau activities, staff, programs, and equipment. This class is distinguished from the Public Safety Deputy Chief which has responsibility for the entire operation of either the Police Services or Fire Services Division and from the Public Safety Sergeant class which is a working supervisory level responsible for an assigned shift, program area, or specialty. SUPERVISION RECEIVED/EXERCISED Direction is provided by a Public Safety Deputy Chief. Supervisory responsibility entails direct supervision of Public Safety Sergeants and Public Safety Officers and direct and indirect supervision of professional staff. ESSENTIAL DUTIES (These duties are a representative sample; position assignments may vary) • Supervises, coordinates, evaluates and directs much of the day-to-day law enforcement and/or fire operations; • May schedule shift assignments, vacation, and training activities for the assigned bureau; coordinates training activities to assure officer proficiency and compliance with legal mandates; • Assists in the review of policies and department procedures; • Responds to and attempts to resolve citizen complaints regarding law enforcement or fire service activities; conducts or directs the conduct of internal affairs investigations regarding possible officer misconduct; • May be responsible for purchase, replacement, and maintenance of department vehicles and equipment; • Ensures personnel compliance with department rules and policies; • May coordinate department recruitment, testing, and background investigative activities; • Mayperform a variety of law enforcement, fire suppression, and medical service activities; • May serve as an incident commander at a fire scene; • May drive and operate all fire apparatus and equipment; 11Page • May operate and supervise the operation of a variety of tools and equipment related to fire suppression,rescue, and hazardous materials emergency activities; • May serve as an Interior Group/Division Supervisor in firefighting situations • May manage the Department's records and evidence keeping activities; • Coordinates department activities and represents the department during disaster and hazardous materials response; • May conduct or direct the conduct of arson investigations; • May serve as the department liaison with the news media and prepares press releases regarding department activities. May serve as the Department Public Information Officer(PIO); • Maintains contacts with other law enforcement and/or fire agencies; • May supervise the Animal Control operations of the City; • May supervise the Department communications and dispatch operations; • Assists in the development of Department budget recommendations; • Oversees special event contracts and staffing; • May serve as liaison with local schools, hospitals, and citizen's committees on a variety of issues including juvenile, gang, and crime prevention related programs; • Oversees various volunteer programs; • Makes public presentations regarding assigned bureau activities; • Holds the rank of a Battalion Chief and may coordinate fire ground activities during major fires, disasters and other emergencies requiring department assistance. • Performs a key role in the Emergency Operations Center In performing the duties described above,the incumbent is expected to: • Provide outstanding and friendly customer service • Create and maintain a respectful and collaborative working environment • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible • Demonstrate care for the organization,customers and coworkers • Practice and encourage initiative and innovation to improve the workplace QUALIFICATIONS Experience/Education Sufficient, training, experience and education in law enforcement and/or fire supervision to effectively perform the duties of a Public Safety Lieutenant. A typical way of obtain- ing the required qualifications is to possess the equivalent of two years of public safety experience equivalent to that of a Public Safety Sergeant with the City of Rohnert Park. Desired Traits: • Bachelor's Degree in Criminal Justice or related field • Fire Officer Certification • Completion of Sherman Block Supervisory Leadership Institute(SLI) Program 2IPage Required Qualifications: • Currently a Public Safety Sergeant off probation • Class C California Driver's License with a Firefighter endorsement or equivalent • Supervisory Certificate issued by the California Commission on Peace Officer Standards &Training(POST) Knowledge/Skill/Ability Knowledge of: • Modern principles, methods and procedures of law enforcement and fire administration and management, including patrol, crime prevention, criminal and arson investigation,and fire prevention and suppression activities; • Principles of selection, supervision, training, and discipline of public safety personnel; • Laws, ordinances, regulations, and recent court decisions affecting the responsibilities and work of law enforcement agencies including those regarding the apprehension, arrest, and custody of persons accused of felonies and misdemeanors; • Rules of evidence pertaining to search and seizure and the preservation and presentation of evidence in court; • Criminal investigation, interrogation, fingerprinting,and booking; • Recent court decisions on arrest procedures and handling of detained persons and property; • Public relations techniques. Skill to: • Proficiently use and care for firearms and other law enforcement and fire equipment; • Maintain and care of fire fighting equipment(PPE); • Operate public safety vehicles Ability to: • Process police and fire records and reports; • Implement emergency procedures related to disasters and hazardous materials preparedness and response; • Assign, supervise, train, motivate, evaluate, and coordinate the work of law enforcement, fire,and support staff; • Interpret and apply policies, laws,rules, ordinances, and regulations related to law enforcement, fire services, and animal control; • Provide clear and understandable oral and written directions; • Direct and review the preparation of accurate incident and case reports; • Think quickly and act calmly in emergency situations; • Secure information from witnesses and suspects in the field; 31Page • Proficiently use and care for firearms and other law enforcement and fire equipment; • Tactfully and effectively represent the department to individuals, community groups, and other government agencies. • Communicate effectively and professionally verbally and in writing • Establish and maintain cooperative working relationships • Meet deadlines • Maintain confidentiality as required • Learn&utilize new technology WORKING CONDITIONS Position requires sitting, standing,walking,reaching,twisting,turning, kneeling,bending, squatting,and crouching in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination writing reports and using a computer key board. Additionally, the position requires near, far, night, and color vision in reading reports, using the computer, looking at physical evidence, or reviewing a crime scene, and acute hearing is required when interacting with the public and employees. As a law enforcement officer the incumbent may be required to subdue a suspect while taking them into custody; walking or running on uneven and slippery surfaces. Periodically when responding to crime, fire, or emergency scenes, the position may require the incumbent to work outdoors in all weather conditions and be subjected to loud siren noise. The incumbent also must be available to be called for law enforcement or fire emergencies, attend meetings in various other towns and cities, work irregular or extended hours to attend various community meetings and work with constant interruptions, and with demanding, angry suspects and members of the public. Per California State Law, smoking is not permitted inside City facilities/vehicles or within 20 feet of main entrances, exits, and operable windows. LICENSE/CERTIFICATE: Possession of a Class C California Driver's License with Firefighter endorsemnent or equivalent. Possession of a supervisory certificate issued by the California Commission on Peace Officer Standards and Training(POST). FLSA Status: Exempt Employee Unit: Rohnert Park Public Safety Managers Association Approved By: Date Approved: 4IPage