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2018/12/11 City Council Agenda PacketMission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 PHONE: (707) 588-2227+ FAX: (707) 794-9248 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Rohnert Park Financing Authority (RPFA) Successor Agency to the Community Development Commission (CDC) JOINT REGULAR MEETING AGENDA Tuesday, December 11, 2018 Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 1SU Avram Avenue, Konnert rarx. uamorma The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity. org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Use of these devices causes electrical interference with the sound recording and TV broadcast systems. City of Rohnert Park Joint Regular Meeting Agenda December 11, 2018 for City Council/RPFA/CDC Successor Agency Page 2 of 5 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Ahanotu _ Belforte_ Mackenzie _ Callinan _ Stafford PLEDGE OF ALLEGIANCE PRESENTATIONS A. Honoring Councilmember Amy O. Ahanotu for His Many Years of Service with a Resolution from Senator Bill Dodd B. Honoring Councilmember Amy O. Ahanotu with a Certificate of Congressional Recognition from Congressman Mike Thompson C. Mayor's Proclamation: Honoring Interim Public Safety Director, Jeffrey Weaver, for His Service 4. SSU STUDENT REPORT By Briana Rodriguez, Legislative Representative, Sonoma State University Associated Students, Inc. (SSU ASI) 5. DEPARTMENT HEAD BRIEFING 6. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 7. CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more actions) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. None. B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated December 11, 2018 C. City Council Resolutions for Adoption: 1. 2018-156 Authorizing and Approving the City of Rohnert Park Current Pay Rates and Ranges Revised December 9, 2018 2. 2018-157 Adopting the Amended Co -Sponsorships and Fee Waivers Policy 3. 2018-158 Accepting the Development Impact Fee Report for Fiscal Year July 1, 2017 through June 30, 2018 4. 2018-159 Reciting the Facts of the of General Municipal Election Consolidated with the General Election Held on November 6, City of Rohnert Park Joint Regular Meeting Agenda December 11, 2018 for City Council/RPFA/CDC Successor Agency Page 3 of 5 2018, Declaring Results and Such Other Matters as Provided by Law 5. 2018-160 Authorizing an Affordable Housing Agreement Between the City of Rohnert Park and the Housing Land Trust of Sonoma County, Approving Budget Appropriations of $15,000 Necessary to Preserve Affordable Units at CentreVille and Related Actions 6. 2018-161 Rescinding Resolution 2018-018 and Authorizing and Approving an Offsite Public Improvement and Public Facilities Fee Credit Agreement with the University District LLC and Vast Oak Property L.P. for Rohnert Park Expressway Improvements Phase 2 and Certain Landscaping Improvements D. Approve Amendment 1 to Task Order 2017-01 with Brelje and Race Consulting Civil Engineers for Additional Construction Management and Design Services for the Water Tank #8 Project and Related Actions E. Authorize the City Manager to Execute Task Order 2018-03 with Green Valley Consulting Engineers for Design Services for the Neighborhood Upgrades Sidewalk and Creek Pathways Replacement Project (2017-22) in amount not to exceed $158,740 F. Approve Order of Succession for the Director of Emergency Services Council Motion/Vote 8. CEREMONY FOR INSTALLATION OF ELECTED CITY COUNCILMEMBERS AND SELECTION OF OFFICERS FOR THE YEAR 2019 A. Reflections 2018 1. Year's Highlights (slide show) 2. Mayor's Comments 3. Councilmembers' Comments B. Presentations 1. Presentation to Councilmember Amy O. Ahanotu for Eight Years of Council Service, Including One Term as Mayor 2. Presentation to Mayor Pam Stafford for 2018 Year as Mayor C. Installation of Councilmembers Elect 1. Administration of Oaths of Office 2. Presentation of Certificates of Election 3. Seating of Newly Elected Councilmembers City of Rohnert Park Joint Regular Meeting Agenda December 11 , 2018 for City Council/RPFA/CDCSuccessor Agency Page 4 of 5 D. Selection of City Council Officers for 2019 — Consideration of Nomination and Selection of Mayor and Vice Mayor 1. Public Comments 2. Selection of Mayor a. Council motion/discussion/roll call vote (Adams Belforte_ Mackenzie Callinan Stafford Selection of Mayor Pro Tempore (Vice Mayor) a. Council motion/discussion/roll call vote (Adams _ Belforte_ Mackenzie _ Callinan Stafford ) E. Installation of Mayor and Vice Mayor for 2019 F. Vision 2019 1. Mayor's Comments 2. Councilmembers' Comments 9. Consideration of Approving an Employment Agreement between the City of Rohnert Park and Timothy Mattos for Public Safety Director Services A. Staff Report B. Public Comments C. Resolution for Adoption: 1. 2018-162 Approving the Salary and Benefits Stated in the Employment Agreement with Timothy Mattos for Director of Public Safety Services and Approving Salary Range 105 a. Council motion/discussion/vote 10. Consideration of Restructuring of the Department of Public Safety Command Staff, Approving Associated Job Descriptions and Salary Ranges and Authorizing the Finance Director to Increase Appropriations in the FY 2018-19 Budget A. Staff Report B. Public Comments C. Resolution for Adoption: 1. 2018-163 Authorizing and Approving Restructuring of the Department of Public Safety Command Staff, Approving Associated Job Descriptions and Salary Ranges and Authorizing the Finance Director to Increase Appropriations in the FY 2018-19 Budget a. Council motion/discussion/vote 11. ADJOURNMENT REFRESHMENTS FOLLOWING THE CITY COUNCIL MEETING City of Rohnert Park Joint Regular Meeting Agenda December 11, 2018 for City Council/RPFA/CDC Successor Agency Page 5 of 5 NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please notify the City Clerk's Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. CERTIFICATION OF POSTING OF AGENDA I, Caitlin Saldanha, Assistant City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the December 11, 2018, Joint Regular Meeting of the Rohnert Park City Council/RPFA was posted and available for review on December 6, 2018, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.ri)city.org, Executed this 6' day of December, 2018, at Rohnert Park, California. Caitlin Saldanha, Assistant City Clerk December 7, 2018 MEMBER'S RESOLUTION Supplemental Item 3A RN 19 50428 By the Honorable Bill Dodd, 3rd Senatorial District; Relative to commending the HONORABLE AMY O. AHANOTU WHEREAS, The relationship between a city and its residents is a vital and interdependent one, deriving its strength from the quantity and quality of civic involvement and public spirit generated by an individual such as the Honorable Amy Ahanotu, who is completing his term as a member of the Rohnert Park City Council, and it is appropriate at this time to highlight his many achievements during his years in office and extend to him a heartfelt thank you for a job well done; and WHEREAS, Since first elected to the Rohnert Park City Council in 2010 and his subsequent reelection in 2014, Amy Ahanotu has worked diligently to address the concerns and needs -1- of the City's residents and improve the quality of life for future generations, and during his tenure on the City Council, he distinguished himself among his fellow members and the broader community as a capable and effective leader by virtue of his performance as 2015 Mayor; and WHEREAS, A leader in every sense of the word, Amy Ahanotu brought a strong business background to the Rohnert Park City Council, where he shared his special interests in championing organizational change, efficiencies, and improved budget and financial practices, and he was a strong advocate for the infusion of business technology and principles into the public sector; and WHEREAS, While holding public office, Amy Ahanotu held various committee assignments, including the Library Advisory Board and Sonoma Clean Power, and helped to establish the Sonoma County Library Joint Powers Authority, and he lent his guidance and expertise as a member of the Council -established Waste and Recycling Committee and Ad Hoc Technology Committee; and WHEREAS, A native of Nigeria, having moved to California and settled in Rohnert Park more than three decades ago, Amy Ahanotu holds a Bachelor of Business Administration degree from Simon Fraser University in British Columbia, Canada, -2- and Master of Business Administration degree from the University of San Francisco, and professionally, he brings further distinction to himself as Regional Vice President of the Santa Rosa -based Redwood Credit Union; and WHEREAS, In addition to his work on the City Council, Amy Ahanotu has given generously of his time and efforts to the Rohnert Park Chamber of Commerce, where he served as a member and Chair of the Board of Directors for several years, and in his private life, he is a devoted husband and the proud father of two adult children and, in his spare time, enjoys watching sports, listening to music, reading, and supporting Rohnert Park's various community events; and WHEREAS, During his years of service to the people of Rohnert Park, Amy Ahanotu has worked conscientiously, tirelessly, and with an exacting demand for excellence, and his efforts are deserving of acknowledgment and praise; now, therefore, be it RESOLVED BY SENATOR BILL DODD, That the Honorable Amy O. Ahanotu be commended for his distinguished record of leadership as a member of the Rohnert Park City Council, applauded for his exemplary public achievements, and extended sincere best wishes for continued success in his future -3- endeavors. Dated this 11th day of December, 2018. Honorable Bill Dodd 3rd Senatorial District -4- Item No. 3C �OHNERI PARK r� 1.� tl2 ��LifO Avt� I' al 1 r r ! A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Honoring Interim Public Safety Director JEFFREY WEAVER Whereas, Jeff has served as the Interim Director of Public Safety since August 2018; Whereas, Jeff is widely known throughout the community for being family oriented, a man who is strong in his faith, and passionately committed to the law enforcement profession; Whereas, during his time at Rohnert Park Department of Public Safety, Jeff has rendered significant improvements to our Public Safety Department and he has made a lasting impact on our City; Whereas, one of Jeff's most notable accomplishments is his dedicated effort towards bringing back our K9 Program, which has thrilled both employees and residents; Whereas, Jeff has also been instrumental in carrying out the recommendations outlined in the Public Safety Staffing Analysis Study performed earlier this year and supporting the implementation of the new Command Structure; Whereas, Jeff has acted as mentor for our Public Safety Officers and will be greatly missed by his Department of Public Safety Family; Now, Therefore, be it Proclaimed that I, Pam Stafford, as Mayor and on behalf of the City Council of the City of Rohnert Park, do hereby extend our sincere thanks and appreciation to Jeff Weaver for his excellent service to our community. Duly and Regularly Proclaimed this l It' day of December, 2018. CITY OF ROHNERT PARK Pam Stafford, MAYOR CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE December 11, 2018 Check Numbers: 250956 - 251267 Dated: November 16, 2018 - December 03, 2018 Item No. 7B 1 $1,684,869.55 TOTAL $1,684,869.55 Accounts Payable Checks for Approval User: mpadilla Printed: 12/3/2018 - 4:13 PM Check Check Date Fund Name 250956 11/16/2018 General Fund 250957 11/16/2018 General Fund 250958 11/16/2018 General Fund 250958 11/16/2018 General Fund 250958 11/16/2018 RP Fountation Trust Fund 250958 11/16/2018 General Fund 250958 11/16/2018 General Fund 250958 11/16/2018 General Fund 250958 11/16/2018 General Fund 250958 11/16/2018 General Fund 250958 11/16/2018 General Fund 250959 11/16/2018 General Fund 250959 11/16/2018 General Fund 250959 11/16/2018 General Fund 250959 11/16/2018 General Fund 250959 11/16/2018 General Fund 250959 11/16/2018 General Fund 250959 11/16/2018 General Fund 250960 11/16/2018 250961 11/16/2018 250961 11/16/2018 250961 11/16/2018 General Fund Account Name Training & Travel - CM Training & Travel - FIN Office Supplies.- CM Dues & Subscription - CM Small Grants Program - RPF Training & Travel - CM Training & Travel - CM Meetings & Travel - CM Exp Stafford - CC Exp Callinan -CC Exp Belforte - CC Softwr License & Maint - ED Paper Supplies - ED Paper Supplies - ED Paper Supplies - ED Dues & Subscription - ED Training & Travel - HR Training & Travel - HR Recruitment - PW General Fund Softwr License & Maint - DS General Fund Office Supplies - DS General Fund Office Supplies - DS Page 1 of 37 Vendor Name US Bank US BANK US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank US Bank Check Total: Check Total: Check Total: Check Total: Check Total: Amount 129.96 129.96 99.00 99.00 8.62 -75.00 150.00 475.00 650.00 94.91 25.00 25.00 25.00 1,378.53 52.99 35.99 30.94 14.99 150.00 488.43 23.25 796.59 75.00 75.00 20.99 61.88 45.63 Check Check Date Fund Name Account Name Vendor Name Amount 250961 11/16/2018 General Fund Office Supplies - DS US Bank 43.44 250961 11/16/2018 General Fund Developer Refundable Deposits US Bank 34.04 250961 11/16/2018 General Fund 2297 Revenue - DS US Bank -34.04 250961 11/16/2018 General Fund 2297 Expenses - DS US Bank 34.04 250961 11/16/2018 General Fund Dues & Subscription - DS US Bank 135.00 250961 11/16/2018 General Fund Office Supplies - DS US Bank 16.84 250961 11/16/2018 General Fund Office Supplies - DS US Bank 42.74 250961 11/16/2018 General Fund Office Equip - DS US Bank 263.70 250961 11/16/2018 Capital Projects Fund University Dist. Specific Plan US Bank 9.85 Check Total: 674.11 250962 11/16/2018 General Fund Training & Travel - HR US Bank 35.00 250962 11/16/2018 General Fund Training & Travel - HR US Bank 30.00 250962 11/16/2018 General Fund Recruitment - Parks US Bank 100.00 250962 11/16/2018 General Fund Recruitment - Parks US Bank 75.00 250962 11/16/2018 General Fund Recruitment - DS US Bank 75.00 Check Total: 315.00 250963 11/16/2018 General Fund Training & Travel - CM US Bank 164.75 250963 11/16/2018 General Fund Training & Travel - CM US Bank 475.00 250963 11/16/2018 General Fund Office Supplies - CM US Bank 65.83 250963 11/16/2018 General Fund Meetings & Travel - CM US Bank 5.25 Check Total: 710.83 250964 11/16/2018 General Fund Training & Travel - CM US Bank 281.76 Check Total: 281.76 250965 11/16/2018 General Fund Telephone & Internet - PW AT&T 40.06 Check Total: 40.06 250966 11/16/2018 ISF - Information Technology Telephone & Internet - IT AT&T 40.10 Check Total: 40.10 250967 11/16/2018 General Fund Telephone & Interne- PS Main AT&T 20.87 Check Total: 20.87 250968 11/16/2018 General Fund Telephone & Internet - RPCC AT&T 20.87 Check Total: 20.87 250969 11/16/2018 General Fund Telephone & Internet - SpC AT&T 78.54 Page 2 of 37 Check Check Date Fund Name Account Name 250970 11/16/2018 General Fund Telephone & Internet - AS Bldg 250971 11/16/2018 ISF - Fleet PG&E - Fleet 250971 11/16/2018 Sewer Utility Fund PG&E - Sewer 250971 11/16/2018 General Fund PG&E - PW 250971 11/16/2018 Water Utility Fund PG&E - Water 250972 11/16/2018 General Fund PG&E - StFrm 250973 11/16/2018 General Fund PGE - AS Bldg 250973 11/16/2018 General Fund PG&E - PS Main Station 250973 11/16/2018 General Fund PG&E - PS Bldg -North 250973 11/16/2018 General Fund PG&E - PS Bldg -South 250974 11/16/2018 Wilfred Widening Maintenc JEPA PG&E - WIlfred JEPA 250974 11/16/2018 General Fund PG&E - Streets 250975 11/16/2018 General Fund Softwr License & Maint - DS 250976 11/19/2018 General Fund Training & Travel - Police 250977 11/19/2018 General Fund Training & Travel - Police 250978 11/19/2018 General Fund Payroll Clearing 250979 11/19/2018 General Fund Developer Refundable Deposits 250979 11/19/2018 General Fund 2297 Revenue - DS 250979 11/19/2018 General Fund 2297 Expenses - DS 250979 11/19/2018 General Fund Developer Refundable Deposits 250979 11/19/2018 General Fund 2297 Revenue - DS Page 3 of 37 Vendor Name Amount Check Total: 78.54 AT&T 40.22 Check Total: 40.22 Pacific Gas & Electric 1,835.52 Pacific Gas & Electric 6,202.37 Pacific Gas & Electric 1,891.15 Pacific Gas & Electric 27,096.17 Check Total: 37,025.21 Pacific Gas & Electric 220.75 Check Total: 220.75 Pacific Gas & Electric 736.57 Pacific Gas & Electric 3,869.85 Pacific Gas & Electric 535.77 Pacific Gas & Electric 126.40 Check Total: 5,268.59 Pacific Gas & Electric 79.29 Pacific Gas & Electric 410.76 Check Total: 490.05 Superion 25,866.75 Check Total: 25,866.75 Blue Line K9 LLC 3,900.00 Check Total: 3,900.00 C.L.E.A.R.S.Inc 25.00 Check Total: 25.00 Gabrielle Dahlen 29.42 Check Total: 29.42 Green Valley Consulting Engineers 17,608.75 Green Valley Consulting Engineers -17,608.75 Green Valley Consulting Engineers 17,608.75 Green Valley Consulting Engineers 13,116.25 Green Valley Consulting Engineers -13,116.25 Check Check Date Fund Name Account Name Vendor Name Amount 250979 11/19/2018 General Fund 2297 Expenses - DS Green Valley Consulting Engineers 13,116.25 250979 11/19/2018 General Fund Developer Refundable Deposits Green Valley Consulting Engineers 13,332.50 250979 11/19/2018 General Fund 2297 Revenue - DS Green Valley Consulting Engineers -13,332.50 250979 11/19/2018 General Fund 2297 Expenses - DS Green Valley Consulting Engineers 13,332.50 250979 11/19/2018 General Fund Developer Refundable Deposits Green Valley Consulting Engineers 717.50 250979 11/19/2018 General Fund 2297 Revenue - DS Green Valley Consulting Engineers -717.50 250979 11/19/2018 General Fund 2297 Expenses - DS Green Valley Consulting Engineers 717.50 250979 11/19/2018 Capital Projects Fund University Dist. Specific Plan Green Valley Consulting Engineers 108,192.50 Check Total: 152,967.50 250980 11/19/2018 General Fund Ree L1 Liability Ins Clearing HUB International 970.00 250980 11/19/2018 General Fund Facility Rentals - RPCC HUB International -205.90 Check Total: 764.10 250981 11/19/2018 General Fund Rec Refund Clearing Nikita Kubiak 175.00 Check Total: 175.00 250982 11/19/2018 General Fund Outside Event Ticket Sales Movement Lab-Bemadette Alverio 2,992.00 250982 11/19/2018 General Fund Box Office Fees/Misc - PAC Movement Lab-Bemadette Alverio -299.20 250982 11/19/2018 PAC Facility Capital Rsry Fund Capital Facility Fee Rev - PAC Movement Lab-Bemadette Alverio -312.00 Check Total: 2,380.80 250983 11/19/2018 General Fund Payroll Clearing Cameron Orloff 76.83 Check Total: 76.83 250984 11/19/2018 General Fund Recruitment - Police Ely Reyes 656.18 Check Total: 656.18 250985 11/19/2018 ISF - Information Technology Training & Travel - IT Michael Son 867.15 Check Total: 867.15 250986 11/19/2018 General Fund Training & Travel - Police THIRD DEGREE COMMUNICATIONS 525.00 250986 11/19/2018 General Fund Training & Travel - Police THIRD DEGREE COMMUNICATIONS 525.00 Check Total: 1,050.00 250987 11/19/2018 General Fund Payroll Clearing Fatima Worden 65.13 Check Total: 65.13 250988 11/19/2018 General Fund Aflac Payable AFLAC 630.54 250988 11/19/2018 General Fund Aflac Payable AFLAC 969.94 Page 4 of 37 Check Check Date Fund Name 250989 11/19/2018 General Fund 250990 11/19/2018 General Fund 250991 11/19/2018 General Fund 250991 11/19/2018 General Fund 250992 11/19/2018 General Fund 250993 11/19/2018 General Fund 250994 11/20/2018 General Fund 250996 11/20/2018 RP Fountation Trust Fund 250997 11/20/2018 General Fund 250997 11/20/2018 General Fund 250998 11/20/2018 General Fund 250999 11/20/2018 General Fund 251000 11/20/2018 General Fund 251001 11/20/2018 Water Utility Fund 251001 11/20/2018 Water Utility Fund 251001 11/20/2018 General Fund Account Name Vendor Name Amount Check Total: 1,600.48 HSABank Payable HSA Bank 822.00 Check Total: 822.00 Def Comp Payable-Gw Nationwide Retirement Solutions 1,784.61 Check Total: 1,784.61 Def Comp Payable-Gw Nationwide Retirement Solutions 3,400.84 Def Comp Payable-Gw Nationwide Retirement Solutions 2,275.00 Check Total: 5,675.84 Prepaid Legal Services Pre -Paid Legal Services, Inc. 59.80 Check Total: 59.80 Scope Dues Payable SEIU Local 1021 1,180.25 Check Total: 1,180.25 Sutter Hlth Payable Sutter Health Plus 22,170.23 Check Total: 22,170.23 Lic Permits & Fees PAC -RP Foud CA Department of Alcoholic Beverage Control 63.00 Check Total: 63.00 PG&E - Parks Pacific Gas & Electric 60.21 PG&E - Streets Pacific Gas & Electric 61.58 Check Total: 121.79 PG&E - Streets Pacific Gas & Electric 82.67 Check Total: 82.67 PG&E - Parks Pacific Gas & Electric 3.05 Check Total: 3.05 PG&E - Parks Pacific Gas & Electric 31.36 Check Total: 31.36 SystemRepair - Water Syar Industries Inc. 206.78 SystemRepair - Water Syar Industries Inc. 0.95 Sales Tax Payable Syar Industries Inc. -0.95 Page 5 of 37 Check Check Date Fund Name 251002 11/20/2018 General Fund 251003 11/20/2018 Recycled Water Utility Fund 251003 11/20/2018 General Fund 251003 11/20/2018 General Fund 251003 11/20/2018 General Fund 251004 11/20/2018 General Fund 251005 11/20/2018 General Fund 251005 11/20/2018 General Fund 251006 11/20/2018 ISF - Fleet 251006 11/20/2018 ISF - Fleet 251006 11/20/2018 ISF - Fleet 251006 11/20/2018 ISF - Fleet 251006 11/20/2018 ISF - Fleet 251006 11/20/2018 ISF - Fleet 251006 11/20/2018 ISF - Fleet 251006 11/20/2018 ISF - Fleet 251007 11/20/2018 General Fund 251007 11/20/2018 General Fund 251007 11/20/2018 General Fund 251007 11/20/2018 General Fund 251007 11/20/2018 General Fund 251007 11/20/2018 General Fund 251008 11/20/2018 Sewer Utility Fund 251008 11/20/2018 Sewer Utility Fund 251008 11/20/2018 Sewer Utility Fund 251009 11/20/2018 General Fund Account Name Vendor Name Amount Check Total: 206.78 Medicare W/H Payable United States Treasury 16.61 Check Total: 16.61 Training & Travel - RW US BANK 28.00 Repairs & Maint Routine-StormD US BANK 212.10 Repairs & Maint Routine-StormD US BANK 411.71 Repairs & Maint Routine-StonmD US BANK 411.71 Check Total: 1,063.52 Spec Dept Exp - PW US Bank 29.98 Check Total: 29.98 Training & Travel - RPCC US Bank 20.74 Training & Travel - RPCC US Bank 5.39 Check Total: 26.13 Office Supplies - Fleet US Bank 162.89 Veh Repairs for Police -Fleet US Bank 169.44 Veh Repairs for Water -Fleet US Bank 205.29 Training & Travel - Fleet US Bank 61.07 Veh Repairs for Police -Fleet US Bank 31.25 Spec Dept Exp - Fleet US Bank 16.00 Spec Dept Exp - Fleet US Bank 70.34 Veh Repairs for Police -Fleet US Bank 230.39 Check Total: 946.67 Productions - Production US Bank 17.47 Productions - Production US Bank 11.89 Productions - Production US Bank 21.71 Productions - Production US Bank 58.28 Repairs & Maint Routine -PAC US Bank 113.94 Repairs & Maint Routine -PAC US Bank 138.00 Check Total_ 361.29 SmTools & Equip - Sewer US Bank 94.05 SmTools & Equip - Sewer US Bank 49.30 SmTools & Equip - Sewer US Bank 32.86 Check Total: 176.21 Community Event Expenses -RPCC US BANK 440.00 Page 6 of 37 Check Check Date Fund Name Account Name Vendor Name 251009 11/20/2018 General Fund Community Event Expenses -RPCC US BANK 251009 11/20/2018 General Fund Community Event Expenses -RPCC US BANK 251009 11/20/2018 General Fund Excursions - SrC US BANK 251009 11/20/2018 General Fund Spec Dept Exp - SrC US BANK 251009 11/20/2018 General Fund Excursions - SrC US BANK 251009 11/20/2018 General Fund Community Event Expenses -RPCC US BANK 251009 11/20/2018 General Fund Postage & Shipping - SrC US BANK 251009 11/20/2018 General Fund Community Event Expenses -RPCC US BANK 251010 11/20/2018 General Fund Advertising - Productions US Bank 251011 11/20/2018 General Fund Training & Travel - PW US Bank 251011 11/20/2018 General Fund Training & Travel - PW US Bank 251011 11/20/2018 General Fund Recruitment - Parks US Bank 251011 11/20/2018 General Fund Training & Travel - Parks US Bank 251011 11/20/2018 General Fund Training & Travel - PW US Bank 251011 11/20/2018 General Fund Training & Travel - Parks US Bank 251011 11/20/2018 Sewer Utility Fund Training & Travel-Sewer US Bank 251011 11/20/2018 Water Utility Fund Training & Travel - WTR US Bank 251011 11/20/2018 General Fund Training & Travel - Parks US Bank 251012 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US BANK 251012 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US BANK 251012 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US BANK 251013 11/20/2018 Water Utility Fund Spec Dept Exp - Water US Bank 251013 11/20/2018 Water Utility Fund Vehicle Rep/Maint - Water US Bank 251013 11/20/2018 Water Utility Fund Vehicle Rep/Maint - Water US Bank 251014 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US BANK 251014 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US BANK 251014 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US BANK 251014 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US BANK 251014 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US BANK 251015 11/20/2018 General Fund Pool Chemicals - Aquatics US Bank Page 7 of 37 Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Amount 56.69 13.19 213.98 9.98 100.00 27.10 100.00 19.20 980.14 95.00 95.00 112.00 56.00 49.28 180.00 221.25 221.25 221.25 221.25 225.00 1,507.28 97.66 195.33 195.33 488.32 51.45 22.99 22.99 97.43 113.55 145.67 118.01 139.81 70.46 587.50 167.22 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 167.22 251016 11/20/2018 RP Fountation Trust Fund Concessions Purchases PAC- RPF US Bank 29.94 251016 11/20/2018 General Fund Spec Dept Exp -PAC US Bank 651.74 251016 11/20/2018 General Fund Repairs & Maint Routine -PAC US Bank 219.99 251016 11/20/2018 General Fund Productions - Production US Bank 201.02 251016 11/20/2018 General Fund Productions - Production US Bank 145.34 251016 11/20/2018 General Fund Productions - Production US Bank 75.67 Check Total: 1,323.70 251017 11/20/2018 General Fund Repairs & Maint Routine - PW US Bank 124.55 251017 11/20/2018 General Fund Spec Dept Exp - Streets US Bank 128.18 Check Total: 252.73 251018 11/20/2018 Water Utility Fund SmTools & Equip - WTR US Bank 21.70 Check Total. 21.70 251019 11/20/2018 Water Utility Fund Equipment under 5K - Water US Bank 499.50 251019 11/20/2018 Water Utility Fund Equipment under 5K - Water US Bank 21.22 251019 11/20/2018 Sewer Utility Fund Training & Travel -Sewer US Bank 112.00 251019 11/20/2018 General Fund Training & Travel - PW US Bank 196.00 Check Total: 828.72 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 49.95 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 49.99 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 93.10 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 64.21 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 51.96 251020 11/20/2018 General Fund Publicity - RPCC US Bank 47.50 251020 11/20/2018 General Fund Publicity - SpC US Bank 47.50 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 134.26 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 77.57 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 26.98 251020 11/20/2018 General Fund Publicity - RPCC US Bank 19.00 251020 11/20/2018 General Fund Postage & Shipping - RPCC US Bank 51.25 251020 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 19.85 Check Total: 733.12 251021 11/20/2018 General Fund Spec Dept Exp - Parks US Bank 7.60 251021 11/20/2018 General Fund Spec Dept Exp - Parks US Bank 259.98 251021 11/20/2018 General Fund Spec Dept Exp - Parks US Bank 23.98 251021 11/20/2018 General Fund Spec Dept Exp - Parks US Bank 14.39 Page 8 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251021 11/20/2018 General Fund Repairs & Maint Routine - SrC US Bank 34.47 251021 11/20/2018 General Fund Spec Dept Exp - Parks US Bank 14.65 251021 11/20/2018 General Fund Spec Dept Exp - Parks US Bank 103.34 251021 11/20/2018 General Fund Training & Travel - Parks US Bank 80.00 251021 11/20/2018 General Fund Training & Travel - Parks US Bank 256.65 251021 11/20/2018 General Fund Spec Dept Exp - Parks US Bank 301.05 251021 11/20/2018 General Fund Repairs & Maint Routine - SrC US Bank 46.84 Check Total: 1,142.95 251022 11/20/2018 General Fund Office Supplies - SpC US Bank 29.74 251022 11/20/2018 General Fund Concession Purchases - SpC US Bank 405.20 251022 11/20/2018 General Fund Community Event Expenses -RPCC US Bank 29.43 251022 11/20/2018 General Fund Sports Supplies - SpC US Bank 11.99 251022 11/20/2018 General Fund Office Supplies - SpC US Bank 57.00 251022 11/20/2018 General Fund Spec Dept Exp - SpC US Bank 125.00 251022 11/20/2018 General Fund Spec Dept Exp - RPCC US Bank 125.00 251022 11/20/2018 General Fund Spec Dept Exp - Aquatics US Bank 250.00 Check Total: 1,033.36 251023 11/20/2018 Sewer Utility Fund Repair & Maint Equip - SWR US Bank 301.46 251023 11/20/2018 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 282.69 251023 11/20/2018 Sewer Utility Fund SmTools & Equip - Sewer US Bank 71.07 251023 11/20/2018 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 28.99 251023 11/20/2018 Sewer Utility Fund SmTools & Equip - Sewer US Bank 39.84 251023 11/20/2018 Sewer Utility Fund Spec Dept Exp -Sewer US Bank 8.57 251023 11/20/2018 Sewer Utility Fund Dues & Subscription - Sewer US Bank 102.00 251023 11/20/2018 Sewer Utility Fund Training & Travel -Sewer US Bank 33.95 Check Total: 868.57 251024 11/20/2018 Sewer Utility Fund Vehicle Rep/Maint - Sewer US Bank 32.99 Check Total: 32.99 251025 11/20/2018 General Fund Spec Dept Exp - Streets US Bank 93.37 251025 11/20/2018 General Fund Spec Dept Exp - Streets US Bank 7.58 251025 11/20/2018 General Fund Spec Dept Exp - Streets US Bank 57.03 251025 11/20/2018 General Fund Spec Dept Exp - Streets US Bank 10.84 Check Total. 168.82 251026 11/20/2018 Water Utility Fund Vehicle Rep/Maint - Water US bank 25.99 251026 11/20/2018 Water Utility Fund Training & Travel - WTR US bank 160.53 251026 11/20/2018 Water Utility Fund Training & Travel - WTR US bank 160.53 Page 9 of 37 Check Check Date Fund Name Account Name Vendor Name 251027 11/20/2018 Water Utility Fund Vehicle Rep/Maint - Water US Bank 251028 11/20/2018 Sewer Utility Fund Dues & Subscription - Sewer US Bank 251028 11/20/2018 Sewer Utility Fund Vehicle Rep/Maint - Sewer US Bank 251029 11/20/2018 General Fund Community Event Expenses -RPCC US BANK 251029 11/20/2018 General Fund Spec Dept Exp - Aquatics US BANK 251029 11/20/2018 General Fund Spec Dept Exp - SrC US BANK 251029 11/20/2018 General Fund Spec Dept Exp - Aquatics US BANK 251029 11/20/2018 General Fund Community Event Expenses -RPCC US BANK 251029 11/20/2018 General Fund Spec Dept Exp - Aquatics US BANK 251029 11/20/2018 General Fund Publicity - Aquatics US BANK 251029 11/20/2018 General Fund Publicity - SpC US BANK 251029 11/20/2018 General Fund Spec Dept Exp - Aquatics US BANK 251029 11/20/2018 General Fund Spec Dept Exp - RPCC US BANK 251029 11/20/2018 General Fund Spec Dept Exp - SrC US BANK 251029 11/20/2018 General Fund Spec Dept Exp - Aquatics US BANK 251029 11/20/2018 General Fund Spec Dept Exp - Aquatics US BANK 251030 11/20/2018 Water Utility Fund SmTools & Equip - WTR US Bank 251030 11/20/2018 Water Utility Fund Spec Dept Exp - Water US Bank 251031 11/20/2018 General Fund Productions - Production US BANK 251031 11/20/2018 General Fund Productions - Production US BANK 251031 11/20/2018 General Fund Productions - Production US BANK 251031 11/20/2018 General Fund Productions - Production US BANK 251031 11/20/2018 General Fund Productions - Production US BANK 251031 11/20/2018 General Fund Advertising - Productions US BANK 251031 11/20/2018 General Fund Advertising - Productions US BANK 251031 11/20/2018 General Fund Advertising - Productions US BANK 251031 11/20/2018 General Fund Advertising - Productions US BANK 251031 11/20/2018 General Fund Advertising - Productions US BANK 251031 11/20/2018 General Fund Advertising - Productions US BANK 251031 11/20/2018 General Fund Advertising - Productions US BANK 251031 11/20/2018 General Fund Advertising - Productions US BANK 251031 11/20/2018 General Fund Dues & Subscription - PAC US BANK Page 10 of 37 Check Total: Check Total: Check Total: Check Total: Check Total: Amount 347.05 22.99 22.99 188.00 14.99 202.99 47.03 60.29 38.76 15.83 27.98 4.37 16.75 50.00 9.26 11.77 11.77 70.16 24.09 388.06 329.69 42.39 372.08 128.70 75.50 16.29 10.96 10.53 215.18 88.31 28.00 28.00 299.99 12.00 35.00 244.00 410.00 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,602.46 251032 11/21/2018 General Fund Gas & Oil - Police Chevron and Texaco Business Card Services 112.55 Check Total: 112.55 251033 11/21/2018 PublicFacility FinanceDvlprFee SubR Expansion Debt Service City of Santa Rosa 60,088.04 251033 11/21/2018 Sewer Utility Fund Laguna Plant - Sewer City of Santa Rosa 780,918.37 Check Total: 841,006.41 251034 11/21/2018 General Fund Payroll Clearing Carlton Miller 76.83 251034 11/21/2018 General Fund Payroll Clearing Carlton Miller 96.74 Check Total: 173.57 251036 11/21/2018 General Fund PG&E - Streets Pacific Gas & Electric 179.98 Check Total: 179.98 251037 11/21/2018 General Fund Contract Svcs -Youth Prog PAC Michelle Joanne Pagano 344.50 251037 11/21/2018 General Fund Contract Svcs -Youth Prog PAC Michelle Joanne Pagano 590.06 Check Total: 934.56 251038 11/21/2018 General Fund Rec Refund Clearing Katherine Parry 182.00 Check Total: 182.00 251039 11/21/2018 General Fund Contract Instructors - SpC Jake Waterman 2,072.00 Check Total: 2,072.00 251041 11/27/2018 General Fund Training & Travel - Fire US Bank 32.50 251041 11/27/2018 General Fund Training & Travel - Fire US Bank 181.43 251041 11/27/2018 General Fund Training & Travel - Fire US Bank 7.37 Check Total: 221.30 251042 11/27/2018 General Fund Meetings & Travel - Fire US Bank 44.30 251042 11/27/2018 General Fund Spec Dept Exp - PS Bldg -South US Bank 65.13 251042 11/27/2018 General Fund Spec Dept Exp - PS Bldg -North US Bank 60.24 251042 11/27/2018 General Fund Spec Dept Exp - PS Bldg -North US Bank 35.08 251042 11/27/2018 General Fund Spec Dept Exp - PS Bldg -North US Bank 173.24 Check Total: 377.99 251043 11/27/2018 General Fund Training & Travel - Police US Bank 367.20 251043 11/27/2018 General Fund Training & Travel - Police US Bank 1,412.65 251043 11/27/2018 General Fund Training & Travel - Police US Bank 1,412.65 Page 11 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251043 11/27/2018 General Fund Training & Travel - Police US Bank 1,412.65 251043 11/27/2018 General Fund Training & Travel - Police US Bank 175.00 251043 11/27/2018 General Fund Training & Travel - Police US Bank 800.00 251043 11/27/2018 General Fund Training & Travel - Police US Bank 330.81 251043 11/27/2018 General Fund Training & Travel - Police US Bank 133.51 251043 11/27/2018 General Fund Training & Travel - Police US Bank 22.13 251043 11/27/2018 General Fund Training & Travel - Police US Bank 898.72 Check Total: 6,965.32 251044 11/27/2018 General Fund Spec Dept Exp -Police US Bank 91.64 251044 11/27/2018 General Fund Spec Dept Exp -Police US Bank 17.37 Check Total. 109.01 251045 11/27/2018 General Fund Equipment under 5K - Fire US Bank 325.80 251045 11/27/2018 General Fund Office Supplies - Fire US Bank 8.96 251045 11/27/2018 General Fund Recruitment - Police US Bank 114.26 251045 11/27/2018 General Fund Recruitment - Police US Bank 20.56 251045 11/27/2018 General Fund Meetings & Travel - Fire US Bank 353.40 251045 11/27/2018 General Fund Meetings & Travel - Fire US Bank 353.40 251045 11/27/2018 General Fund Meetings & Travel - Fire US Bank 353.40 Check Total: 1,529.78 251046 11/27/2018 General Fund Police ID - Police US BANK 158.50 251046 11/27/2018 General Fund Equipment under 5K - Police US BANK 354.48 251046 11/27/2018 General Fund Equipment under 5K - Police US BANK 132.79 Check Total: 645.77 251047 11/27/2018 General Fund Office Supplies - Fire US Bank 68.17 251047 11/27/2018 General Fund Equipment under 5K - Police US Bank 872.91 251047 11/27/2018 General Fund Equipment under 5K - Police US Bank 107.54 251047 11/27/2018 General Fund Equipment under 5K - Police US Bank 8.00 251047 11/27/2018 General Fund Equipment under 5K - Police US Bank 141.16 251047 11/27/2018 General Fund Equipment under 5K - Police US Bank 53.23 251047 11/27/2018 General Fund Gas & Oil - Police US Bank 56.40 251047 11/27/2018 General Fund Office Supplies - Police US Bank 53.76 Check Total: 1,361.17 251048 11/27/2018 General Fund Spec Dept Exp -Police US Bank 26.00 Check Total: 26.00 251049 11/27/2018 General Fund Training & Travel - Police US Bank 25.00 251049 11/27/2018 General Fund Training & Travel - Police US Bank 25.00 Page 12 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251049 11/27/2018 General Fund Training & Travel - Police US Bank 25.00 251049 11/27/2018 General Fund Training & Travel - Police US Bank 25.00 251049 11/27/2018 General Fund Training & Travel - Police US Bank 17.13 251049 11/27/2018 General Fund Training & Travel - Police US Bank 15.18 251049 11/27/2018 General Fund Training & Travel - Police US Bank 15.12 251049 11/27/2018 General Fund Training & Travel - Police US Bank 13.47 251049 11/27/2018 General Fund Training & Travel - Police US Bank 7.52 251049 11/27/2018 General Fund Training & Travel - Police US Bank 15.49 251049 11/27/2018 General Fund Training & Travel - Police US Bank 100.00 251049 11/27/2018 General Fund Training & Travel - Police US Bank 25.00 251049 11/27/2018 General Fund Training & Travel - Police US Bank 25.00 Check Total: 333.91 251050 11/27/2018 General Fund Office Supplies - Police US Bank 30.11 Check Total: 30.11 251051 11/27/2018 General Fund Spec Dept Exp - AS US Bank 27.13 251051 11/27/2018 General Fund Spec Dept Exp - AS US Bank 32.12 251051 11/27/2018 General Fund Office Equip - AS US Bank 211.83 Check Total: 271.08 251052 11/27/2018 General Fund Repairs & Maint Routine - PS -S US Bank 158.13 251052 11/27/2018 General Fund Repairs &Maint Routine - PS -N US Bank 16.82 Check Total: 174.95 251053 11/27/2018 General Fund Training & Travel - Police US Bank 1,086.90 251053 11/27/2018 General Fund Training & Travel - Police US Bank 16.50 Check Total: 1,103.40 251054 11/27/2018 General Fund Training & Travel - Police US Bank 154.50 251054 11/27/2018 General Fund Postage & Shipping - Police US Bank 16.93 Check Total: 171.43 251055 11/27/2018 General Fund Training & Travel - Fire US Bank 168.79 251055 11/27/2018 General Fund Training & Travel - Fire US Bank 95.33 251055 11/27/2018 General Fund Office Supplies - Fire US Bank 79.01 251055 11/27/2018 General Fund Spec Dept Exp - PS Bldg -South US Bank 29.68 251055 11/27/2018 General Fund Spec Dept Exp - PS Bldg -North US Bank 21.67 251055 11/27/2018 General Fund Spec Dept Exp - PS Bldg -South US Bank 13.82 Check Total: 408.30 251056 11/27/2018 General Fund Contract Instructors - RPCC Lorreen Abbott 130.00 Page 13 of 37 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 130.00 251057 11/27/2018 General Fund Contract Instructors - RPCC Sherry Blanchard 529.10 251057 11/27/2018 General Fund Contract Instructors - RPCC Sherry Blanchard 42.90 Check Total: 572.00 251058 11/27/2018 General Fund Uniforrm Laundry Svcs - DS Cecilia EIlis 162.93 Check Total: 162.93 251059 11/27/2018 General Fund Rec Refund Clearing Rotary Club of Rohnert Park-Cotati 400.00 Check Total: 400.00 251060 11/27/2018 General Fund Payroll Clearing Kaitlyn Smith 469.26 Check Total: 469.26 251061 11/27/2018 Water Capital Project Fund WA -26 Water Tank #8 Project State Water Resources Control Board 652.00 Check Total: 652.00 251062 11/27/2018 General Fund Contract Instructors - SrC Susana Villanueva 104.00 Check Total: 104.00 251063 11/27/2018 General Fund Payroll Clearing Kyle Yarbrough 39.14 Check Total: 39.14 251064 11/27/2018 Casino Public Service Fund Equipment under 5K PS - RPSC AAA Business Supplies & Interiors 492.10 Check Total: 492.10 251065 11/27/2018 General Fund Janitorial Svcs - AS ABM Janitorial North Calif -LA 605.35 Check Total: 605.35 251066 11/27/2018 General Fund Clinic expens NOT Sp&NtrElgble Animal Solutions Pharmacy, Inc. 93.75 Check Total: 93.75 251067 11/27/2018 ISF - Fleet Uniform Laundry Svcs -Fleet Aramark 27.92 251067 11/27/2018 Sewer Utility Fund Uniform Laundry Svcs -Sewer Aramark 55.41 251067 11/27/2018 Sewer Utility Fund Uniform Laundry Svcs -Sewer Aramark 32.49 251067 11/27/2018 Water Utility Fund Uniform Laundry Svcs -Water Aramark 44.52 251067 11/27/2018 General Fund Uniform Laundry Svcs -Street Aramark 28.95 251067 11/27/2018 General Fund Uniform Laundry Svcs -Parks Aramark 110.60 251067 11/27/2018 General Fund Contract Svcs - CH Aramark 465.10 251067 11/27/2018 General Fund Contract Svcs - RPCC Aramark 143.78 Page 14 of 37 Check Check Date Fund Name Account Name Vendor Name 251067 11/27/2018 ISF - Fleet Uniform Laundry Svcs -Fleet Aramark 251067 11/27/2018 General Fund Uniform Laundry Svcs -PW Aramark 251067 11/27/2018 Sewer Utility Fund Uniform Laundry Svcs -Sewer Aramark 251067 11/27/2018 Water Utility Fund Uniform Laundry Svcs -Water Aramark 251067 11/27/2018 General Fund Uniform Laundry Svcs -Street Aramark 251067 11/27/2018 General Fund Uniform Laundry Svcs -Parks Aramark 251068 11/27/2018 General Fund Spec Dept Exp - Parks 251069 11/27/2018 General Fund Repairs & Maint Routine-Aquati 251069 11/27/2018 General Fund Repairs & Maint Routine - SrC 251070 11/27/2018 General Fund Uniform Purchases - Police 251071 11/27/2018 General Fund Developer Refundable Deposits 251071 11/27/2018 General Fund 2297 Revenue - DS 251071 11/27/2018 General Fund 2297 Expenses - DS 251071 11/27/2018 Capital Projects Fund University Dist. Specific Plan 251071 11/27/2018 General Fund Legal Svcs - Legal 251072 11/27/2018 General Fund Repair & Maint Equip - Parks Check Total. Barco Products Company Check Total: Bay Cities Fire Protection, Inc. Bay Cities Fire Protection, Inc. Check Total: BPS Tactical, Inc. Check Total: Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Burke, Williams & Sorensen, LLP Check Total: D. WALTON SAW INC. 251073 11/27/2018 General Fund Postage & Shipping - DS FedEx 251073 11/27/2018 General Fund Postage & Shipping - CH FedEx 251074 11/27/2018 General Fund Unleaded Fuel Inventory Flyers Energy 251074 11/27/2018 General Fund Unleaded Fuel Inventory Flyers Energy 251074 11/27/2018 General Fund Vehicle Rep Maint - Police Flyers Energy 251074 11/27/2018 General Fund Vehicle Rep/Maint - Fire Flyers Energy 251074 11/27/2018 General Fund Unleaded Fuel Inventory Flyers Energy 251074 11/27/2018 General Fund Unleaded Fuel Inventory Flyers Energy 251074 11/27/2018 General Fund Diesel Fuel Inventory Flyers Energy 251074 11/27/2018 General Fund Gas & Oil - Police Flyers Energy 251074 11/27/2018 General Fund Unleaded Fuel Inventory Flyers Energy 251074 11/27/2018 General Fund Gas & Oil - Police Flyers Energy Page 15 of 37 Check Total: Check Total: Amount 27.92 55.41 32.49 41.08 28.95 110.60 1,205.22 1,265.81 1,265.81 600.00 900.00 1,500.00 533.97 533.97 2,723.23 -2,723.23 2,723.23 717.60 2,165.28 5,606.11 300.00 300.00 31.88 17.19 49.07 726.72 877.89 718.95 994.57 935.79 1,028.23 990.30 598.83 601.11 777.89 Check 251074 251074 251074 251074 251074 251074 251074 251074 251074 251074 251074 251074 251074 251075 251075 251075 251076 251077 Check Date Fund Name 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 ISF - Fleet 11/27/2018 ISF - Fleet 11/27/2018 General Fund 11/27/2018 General Fund 11/27/2018 Sewer Utility Fund 251078 11/27/2018 251078 11/27/2018 251079 11/27/2018 251079 11/27/2018 251079 11/27/2018 251080 11/27/2018 251081 11/27/2018 251082 11/27/2018 ISF - Fleet ISF - Fleet Account Name Gas & Oil - Fire Gas & Oil - Police Unleaded Fuel Inventory Gas & Oil - Police Unleaded Fuel Inventory Gas & Oil - Police Unleaded Fuel Inventory Gas & Oil - Police Gas & Oil - Fire Unleaded Fuel Inventory Gas & Oil - Police Diesel Fuel Inventory Unleaded Fuel Inventory Veh Repairs for Fire -Fleet Veh Repairs for Fire -Fleet Sales Tax Payable Recruitment - Police Spec Dept Exp -Sewer Veh Repairs for Parks -Fleet Veh Repairs for Parks -Fleet General Fund Equipment under 5K - Fire General Fund Equipment under 5K - Fire General Fund Equipment under 5K - Fire ISF - Fleet Veh Repairs for Police -Fleet General Fund Contract Svcs - PS Main General Fund Advertising - Productions Page 16 of 37 Vendor Name Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Flyers Energy Check Total: Golden State Emergency Vehicle Service Inc Golden State Emergency Vehicle Service Inc Golden State Emergency Vehicle Service Inc Check Total: Michael T. Hardin Check Total: dba:Associated Services Harold A. Steuber,lnc. Check Total: Jacobsen West Jacobsen West Check Total L.N. Curtis & Sons L.N. Curtis & Sons L.N. Curtis & Sons Check Total: LC Automotive Inc. Check Total: Manuel Lota Check Total: North Bay Bohemian Amount 849.01 548.64 1,224.48 519.59 1,205.78 489.29 655.32 620.83 1,166.69 342.61 719.50 854.41 1,036.21 18,482.64 2,707.54 0.46 -0.46 2,707.54 2,100.00 2,100.00 97.15 97.15 117.63 226.24 343.87 2,262.12 1,805.89 1,662.50 2,405.51 48.88 48.88 1,950.00 1,950.00 278.00 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 278.00 251083 11/27/2018 General Fund Office Supplies - SpC Office Depot 4.69 251083 11/27/2018 General Fund Office Supplies - SrC Office Depot 36.76 251083 11/27/2018 General Fund Office Supplies - AS Office Depot 106.79 251083 11/27/2018 General Fund Office Supplies - AS Office Depot 76.70 251083 11/27/2018 General Fund Office Supplies - SrC Office Depot 94.97 251083 11/27/2018 General Fund Office Supplies - RPCC Office Depot 161.89 251083 11/27/2018 General Fund Office Supplies - CH Office Depot 900.23 251083 11/27/2018 General Fund Office Supplies - CH Office Depot 35.25 251083 11/27/2018 General Fund Office Supplies - CH Office Depot 42.17 251083 11/27/2018 General Fund Office Supplies - Police Office Depot 0.51 251083 11/27/2018 General Fund Office Supplies - Police Office Depot 1,833.43 251083 11/27/2018 General Fund Office Supplies - Police Office Depot 171.06 Check Total: 3,464.45 251084 11/27/2018 ISF - Fleet Veh Repairs for Water-Fleet Powerplan 407.26 251084 11/27/2018 ISF - Fleet Veh Repairs for Water-Fleet Powerplan 0.02 251084 11/27/2018 General Fund Sales Tax Payable Powerplan -0.02 Check Total: 407.26 251085 11/27/2018 General Fund Advertising - Productions Michael Rubin 347.60 251085 11/27/2018 General Fund Advertising - PAC Michael Rubin 347.60 Check Total: 695.20 251086 11/27/2018 General Fund Repairs & Maint Routine -BARC Allens Enterprises, Inc. 335.00 Check Total: 335.00 251087 11/27/2018 Casino City Veh Contr Fund Vehicles-Fire-CVC Burton's Fire, Inc. 1,197.78 Check Total: 1,197.78 251088 11/27/2018 Recycled Water Utility Fund Purchase of RW City of Santa Rosa 27,067.12 Check Total: 27,067.12 251089 11/27/2018 General Fund Spec Dept Exp - Parks Grainger Inc. 60.59 251089 11/27/2018 Water Utility Fund Spec Dept Exp - Water Grainger Inc. 35.19 251089 11/27/2018 General Fund Repairs & Maint Routine - SpC Grainger Inc. 161.96 251089 11/27/2018 General Fund Spec Dept Exp - RPCC Grainger Inc. 94.46 251089 11/27/2018 General Fund Spec Dept Exp - RPCC Grainger Inc. 94.46 251089 11/27/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 105.72 251089 11/27/2018 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 277.75 251089 11/27/2018 General Fund Spec Dept Exp - AS Grainger Inc. 5.04 Page 17 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251089 11/27/2018 General Fund Repairs & Maint Routine - SpC Grainger Inc. 127.15 251089 11/27/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 22.42 251089 11/27/2018 General Fund Spec Dept Exp - Parks Grainger Inc. 47.49 251089 11/27/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 85.77 251089 11/27/2018 General Fund Repairs & Maint Routine-PSMain Grainger Inc. -60.20 251089 11/27/2018 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 94.11 251089 11/27/2018 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 511.89 251089 11/27/2018 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 64.07 251089 11/27/2018 General Fund Repairs & Maint Routine-PSMain Grainger Inc. 292.52 251089 11/27/2018 General Fund Spec Dept Exp - RPCC Grainger Inc. 159.59 251089 11/27/2018 General Fund Spec Dept Exp - RPCC Grainger Inc. 264.54 251089 11/27/2018 General Fund Spec Dept Exp -BARC Grainger Inc. 145.61 251089 11/27/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 48.49 251089 11/27/2018 General Fund Spec Dept Exp - Streets Grainger Inc. 36.74 251089 11/27/2018 General Fund Spec Dept Exp - Parks Grainger Inc. 66.12 251089 11/27/2018 General Fund Spec Dept Exp - SrC Grainger Inc. 257.72 Check Total: 2,999.20 251090 11/27/2018 DIVCA AB2987 - PEG Fees Fund Contract Svcs - DIVCA Loud & Clear Audio Visual 850.00 Check Total: 850.00 251091 11/27/2018 Capital Projects Fund Retention Payable - CIP Marin Mechanical II 3,737.84 Check Total: 3,737.84 251092 11/27/2018 General Fund PG&E - Aquatics Pacific Gas & Electric 2,713.18 Check Total: 2,713.18 251093 11/27/2018 General Fund EAP Expense - NonDept Redwood Empire Municipal Insurance Fund 503.51 251093 11/27/2018 General Fund EAP - Retiree Med Redwood Empire Municipal Insurance Fund 51.20 Check Total: 554.71 251094 11/27/2018 General Fund Spec Dept Exp - RPCC Redwood Lock Inc. 60.83 Check Total: 60.83 251095 11/27/2018 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts -127.87 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks -Fleet Santa Rosa Auto Parts -254.18 251095 11/27/2018 ISF - Fleet Veh Repairs for Police -Fleet Santa Rosa Auto Parts 42.87 251095 11/27/2018 ISF - Fleet Veh Repairs for Water -Fleet Santa Rosa Auto Parts 339.19 251095 11/27/2018 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 33.76 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks -Fleet Santa Rosa Auto Parts -41.82 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks -Fleet Santa Rosa Auto Parts 263.12 251095 11/27/2018 ISF - Fleet Veh Repairs for Water -Fleet Santa Rosa Auto Parts 773.26 Page 18 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251095 11/27/2018 ISF - Fleet Veh Repairs for Water-Fleet Santa Rosa Auto Parts 484.73 251095 11/27/2018 ISF - Fleet Veh Repairs for Water-Fleet Santa Rosa Auto Parts 139.04 251095 11/27/2018 ISF - Fleet Veh Repairs for Police-Fleet Santa Rosa Auto Parts -289.63 251095 11/27/2018 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 20.63 251095 11/27/2018 ISF - Fleet Veh Repairs for Police-Fleet Santa Rosa Auto Parts 14.89 251095 11/27/2018 ISF - Fleet Veh Repairs for Water-Fleet Santa Rosa Auto Parts 20.38 251095 11/27/2018 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 27.51 251095 11/27/2018 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 390.19 251095 11/27/2018 ISF - Fleet Veh Repairs for Police-Fleet Santa Rosa Auto Parts 59.04 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks-Fleet Santa Rosa Auto Parts -400.00 251095 11/27/2018 ISF - Fleet Veh Repairs for Police-Fleet Santa Rosa Auto Parts -361.96 251095 11/27/2018 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts -27.51 251095 11/27/2018 General Fund Spec Dept Exp - Parks Santa Rosa Auto Parts 51.62 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks-Fleet Santa Rosa Auto Parts 148.48 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks-Fleet Santa Rosa Auto Parts 8.51 251095 11/27/2018 ISF - Fleet Veh Repairs for Police-Fleet Santa Rosa Auto Parts 57.33 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks-Fleet Santa Rosa Auto Parts 57.79 251095 11/27/2018 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 41.96 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks-Fleet Santa Rosa Auto Parts 9.25 251095 11/27/2018 ISF - Fleet Veh Repairs for Police-Fleet Santa Rosa Auto Parts 102.98 251095 11/27/2018 ISF - Fleet Spec Dept Exp - Fleet Santa Rosa Auto Parts 348.97 251095 11/27/2018 ISF - Fleet Veh Repairs for Parks-Fleet Santa Rosa Auto Parts 14.89 251095 11/27/2018 ISF - Fleet Veh Repairs for Police-Fleet Santa Rosa Auto Parts 190.52 Check Total: 2,137.94 251096 11/27/2018 ISF - Fleet Veh Repairs for Police-Fleet Stommel Inc 608.34 Check Total: 608.34 251108 11/27/2018 Water Utility Fund Postage & Shipping - Water Ad Vantage Marketing 1,513.97 251108 11/27/2018 Water Utility Fund Printing - Water Ad Vantage Marketing 2,079.81 251108 11/27/2018 Water Utility Fund Printing - Water Ad Vantage Marketing 75.66 251108 11/27/2018 Sewer Utility Fund Printing Services Ad Vantage Marketing 75.66 Check Total: 3,745.10 251109 11/27/2018 Sewer Utility Fund Uniform Laundry Svcs -Sewer B.W.S. Distributors Inc 118.08 Check Total: 118.08 251110 11/27/2018 Water Utility Fund Contractual Svs - Water Brelje & Race Laboratories Inc 35.00 Check Total: 35.00 251111 11/27/2018 General Fund Spec Dept Exp - PW Buchanan Food Service 81.17 Page 19 of 37 Check Check Date Fund Name Account Name 251112 11/27/2018 ISF - Information Technology Spec Dept Exp - IT 251112 11/27/2018 General Fund Spec Dept Exp -DS 251112 11/27/2018 ISF - Information Technology Softwr License & Maint - IT 251113 11/27/2018 ISF - Information Technology Softwr License & Maint - IT 251114 11/27/2018 General Fund Contract Svcs - Streets 251114 11/27/2018 General Fund Contract Svcs - Streets 251115 11/27/2018 General Fund Contract Svcs - CH 251116 11/27/2018 General Fund Spec Dept Exp - AS 251116 11/27/2018 General Fund Spec Dept Exp - AS 251116 11/27/2018 General Fund Sales Tax Payable 251116 11/27/2018 General Fund Spec Dept Exp - AS 251116 11/27/2018 General Fund Spec Dept Exp - AS 251116 11/27/2018 General Fund Sales Tax Payable 251117 11/27/2018 General Fund Equipment Rental - Streets 251117 11/27/2018 General Fund Equipment Rental - Streets Vendor Name Check Total: CDW Government CDW Government CDW Government Check Total: CoreLogic Information Solutions, Inc. Check Total: DC Electric Group Inc. DC Electric Group Inc. Check Total: First Alarm Securities Services Check Total: Frizelle-Enos Company Frizelle-Enos Company Frizelle-Enos Company Frizelle-Enos Company Frizelle-Enos Company Frizelle-Enos Company Check Total: HERC Rentals Inc. HERC Rentals Inc. Check Total: 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 251118 11/27/2018 General Fund Sales Tax Payable Horizon 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 251118 11/27/2018 General Fund Sales Tax Payable Horizon 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 251118 11/27/2018 General Fund Sales Tax Payable Horizon 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 251118 11/27/2018 General Fund Sales Tax Payable Horizon 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon Page 20 of 37 Amount 81.17 451.21 285.26 111.09 847.56 500.00 500.00 152.68 1,013.13 1,165.81 43.04 43.04 294.97 1.36 -1.36 165.32 0.77 -0.77 460.29 2,204.56 2,156.55 4,361.11 88.23 0.41 -0.41 224.12 1.04 -1.04 19.72 0.09 -0.09 140.48 0.65 -0.65 218.24 Check Check Date Fund Name Account Name Vendor Name Amount 251118 11/27/2018 General Fund Spec Dept Exp - Parks Horizon 1.01 251118 11/27/2018 General Fund Sales Tax Payable Horizon -1.01 Check Total: 690.79 251119 11/27/2018 General Fund Clinic expens NOT Sp&NtrElgble IDEXX Distribution Inc. 751.30 251119 11/27/2018 General Fund Clinic expens NOT Sp&NtrElgble IDEXX Distribution Inc. 3.47 251119 11/27/2018 General Fund Sales Tax Payable IDEXX Distribution Inc. -3.47 Check Total: 751.30 251120 11/27/2018 Sewer Utility Fund Spec Dept Exp -Sewer INDUSTRIAL CHEM LABS &SVC 773.41 251120 11/27/2018 Sewer Utility Fund Spec Dept Exp -Sewer INDUSTRIAL CHEM LABS &SVC 50.33 251120 11/27/2018 General Fund Sales Tax Payable INDUSTRIAL CHEM LABS &SVC -50.33 Check Total: 773.41 251121 11/27/2018 General Fund Spec Dept Exp -Police JAY'S ENGRAVING & RUBBER 161.85 Check Total: 161.85 251122 11/27/2018 Senior Center Bingo Fund Supplies - SrC Bingo Marathon Distributors, Inc. 334.36 251122 11/27/2018 Senior Center Bingo Fund Supplies - SrC Bingo Marathon Distributors, Inc. 402.14 Check Total: 736.50 251123 11/27/2018 Gen Plan Maintenance Fee Fund General Plan & Labor Project Mintier Hamish 48,536.70 Check Total: 48,536.70 251124 11/27/2018 General Fund Office Supplies - Fire Werle Enterprise,LLC National Print and Promo 154.32 251124 11/27/2018 General Fund Office Supplies - DS Werle Enterprise,LLC National Print and Promo 128.03 251124 11/27/2018 General Fund Office Supplies - DS Werle Enterprise,LLC National Print and Promo 122.60 251124 11/27/2018 General Fund Office Supplies - Fire Werle Enterprise,LLC National Print and Promo -154.32 251124 11/27/2018 General Fund Office Supplies - Fire Werle Enterprise,LLC National Print and Promo 145.82 Check Total: 396.45 251125 11/27/2018 Sewer Utility Fund Repair & Maint Equip - SWR PAN PACIFIC SUPPLY CO. 2.970.00 Check Total: 2,970.00 251126 11/27/2018 General Fund Spec Dept Exp - Parks United Forest Products, Inc. -0.44 251126 11/27/2018 General Fund Sales Tax Payable United Forest Products, Inc. 0.44 251126 11/27/2018 General Fund Spec Dept Exp - Parks United Forest Products, Inc. -94.61 251126 11/27/2018 General Fund Spec Dept Exp - Parks United Forest Products, Inc. 103.80 251126 11/27/2018 General Fund Spec Dept Exp - Parks United Forest Products, Inc. 0.48 251126 11/27/2018 General Fund Sales Tax Payable United Forest Products, Inc. -0.48 Page 21 of 37 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 9.19 251127 11/27/2018 General Fund Aflac Payable AFLAC 343.60 251127 11/27/2018 General Fund Aflac Payable AFLAC 155.50 Check Total: 499.10 251128 11/28/2018 ISF - Fleet Veh Repairs for Police-Fleet Northbay Motorsport 0-100 LLC 641.74 251128 11/28/2018 ISF - Fleet Veh Repairs for Police-Fleet Northbay Motorsport 0-100 LLC -0.17 251128 11/28/2018 General Fund Sales Tax Payable Northbay Motorsport 0-100 LLC 0.17 251128 11/28/2018 ISF - Fleet Veh Repairs for Police-Fleet Northbay Motorsport 0-100 LLC 584.66 251128 11/28/2018 ISF - Fleet Veh Repairs for Police-Fleet Northbay Motorsport 0-100 LLC -0.17 251128 11/28/2018 General Fund Sales Tax Payable Northbay Motorsport 0-100 LLC 0.17 Check Total: 1,226.40 251129 11/28/2018 General Fund Janitorial Svc-PS Main Station ABM Janitorial North Calif-LA 2,270.66 Check Total: 2,270.66 251130 11/28/2018 General Fund Contract Svcs - Police Access CIG,LLC 108.15 251130 11/28/2018 General Fund Contract Svcs - CH Access CIG,LLC 36.05 Check Total: 144.20 251131 11/28/2018 ISF - Fleet Uniform Laundry Svcs -Fleet Aramark 464.51 251131 11/28/2018 ISF - Fleet Uniform Laundry Svcs -Fleet Aramark 27.92 251131 11/28/2018 General Fund Uniform Laundry Svcs-PW Aramark 55.41 251131 11/28/2018 Sewer Utility Fund Uniform Laundry Svcs -Sewer Aramark 32.49 251131 11/28/2018 Water Utility Fund Uniform Laundry Svcs -Water Aramark 41.08 251131 11/28/2018 General Fund Uniform Laundry Svcs-Street Aramark 28.95 251131 11/28/2018 General Fund Uniform Laundry Svcs -Parks Aramark 110.60 Check Total: 760.96 251132 11/28/2018 ISF - Fleet Spec Dept Exp - Fleet AutoZOne,Inc. 10.63 251132 11/28/2018 ISF - Fleet Spec Dept Exp - Fleet AutoZOne,Inc. 7.59 251132 11/28/2018 ISF - Fleet Veh Repairs for Police-Fleet AutoZOne,Inc. 5.20 Check Total: 23.42 251133 11/28/2018 General Fund Spec Dept Exp - Streets The Barricade Company 80.93 251133 11/28/2018 General Fund Spec Dept Exp - Streets The Barricade Company 0.38 251133 11/28/2018 General Fund Sales Tax Payable The Barricade Company -0.38 Check Total: 80.93 251134 11/28/2018 General Fund Contract Svcs - DS BOLT STAFFING SERVICE INC. 1,258.00 Page 22 of 37 Check Check Date Fund Name Account Name Vendor Name Amount Check Totals 1,258.00 251135 11/28/2018 ISF - Fleet Veh Repairs for Water -Fleet Bridgestone Americas, Inc. 665.32 251135 11/28/2018 ISF - Fleet Veh Repairs for Parks -Fleet Bridgestone Americas, Inc. 252.25 251135 11/28/2018 ISF - Fleet Veh Repairs for Police -Fleet Bridgestone Americas, Inc. 369.25 Check Total: 1,286.82 251136 11/28/2018 General Fund Spec Dept Exp - AS Buchanan Food Service 407.72 251136 11/28/2018 General Fund Spec Dept Exp - AS Buchanan Food Service 140.82 251136 11/28/2018 General Fund Spec Dept Exp - PW Buchanan Food Service 195.81 251136 11/28/2018 General Fund Spec Dept Exp - SrC Buchanan Food Service 109.49 251136 11/28/2018 General Fund Spec Dept Exp - Parks Buchanan Food Service 242.19 251136 11/28/2018 General Fund Spec Dept Exp - AS Buchanan Food Service 129.31 251136 11/28/2018 General Fund Supplies Exp- PS Main Station Buchanan Food Service 301.04 251136 11/28/2018 General Fund Spec Dept Exp - AS Buchanan Food Service -151.73 Check Total: 1,374.65 251137 11/28/2018 Sewer Captial Project Fund WW -32 Station #2 VFD Rplcmnt Buckles -Smith Electric Co. 4,909.13 251137 11/28/2018 Sewer Captial Project Fund WW -32 Station #2 VFD Rplcmnt Buckles -Smith Electric Co. 22.69 251137 11/28/2018 General Fund Sales Tax Payable Buckles -Smith Electric Co. -22.69 Check Total: 4,909.13 251138 11/28/2018 General Fund Clinic expens NOT Sp&NtrElgble Butler Animal Health Holding Company LLC 429.90 251138 11/28/2018 General Fund Clinic expens NOT Sp&NtrElgble Butler Animal Health Holding Company LLC 76.44 251138 11/28/2018 General Fund Clinic expens NOT Sp&NtrElgble Butler Animal Health Holding Company LLC 641.77 251138 11/28/2018 General Fund Clinic expens NOT Sp&NtrElgble Butler Animal Health Holding Company LLC 187.32 251138 11/28/2018 General Fund Clinic expens NOT Sp&NtrElgble Butler Animal Health Holding Company LLC 256.42 Check Total: 1,591.85 251139 11/28/2018 Capital Projects Fund 1401 Snyder non -capital City of Rohnert Park 50.97 Check Total: 50.97 251140 11/28/2018 Capital Projects Fund TR -104 Traffic Signal Sys Co of Sonoma Clerk 50.00 Check Total: 50.00 251141 11/28/2018 General Fund S A Exams - Police County of Sonoma Dept. Of Health Services 1,800.00 Check Total: 1,800.00 251142 11/28/2018 Traffic Safety Fund Vehicles - Traffic Safety Fd Dailey Wells Communications Inc 4,424.64 251142 11/28/2018 Casino City Veh Contr Fund Vehicles -Police - CVC Dailey Wells Communications Inc 4,423.84 251142 11/28/2018 State Asset Forfeiture SRF Vehicles - SAF Dailey Wells Communications Inc 8,849.27 Page 23 of 37 Check Check Date Fund Name 251143 11/28/2018 General Fund 251144 11/28/2018 Water Capital Project Fund 251144 11/28/2018 Capital Projects Fund 251144 11/28/2018 Capital Projects Fund 251144 11/28/2018 Capital Projects Fund 251145 11/28/2018 Capital Projects Fund 251145 11/28/2018 Capital Projects Fund 251146 11/28/2018 ISF - Fleet 251146 11/28/2018 ISF - Fleet 251146 11/28/2018 ISF - Fleet 251146 11/28/2018 ISF - Fleet 251147 11/28/2018 General Fund 251147 11/28/2018 General Fund 251147 11/28/2018 General Fund 251147 11/28/2018 General Fund 251147 11/28/2018 General Fund 251147 11/28/2018 General Fund 251148 11/28/2018 General Fund 251148 11/28/2018 General Fund 251149 11/28/2018 General Fund 251150 11/28/2018 General Fund 251150 11/28/2018 General Fund 251151 11/28/2018 General Fund Account Name Vendor Name Amount Check Total: 17,697.75 Contract Svcs - Parks DFK Solutions Group, LLC 225.00 Check Total: 225.00 WA -26 Water Tank #8 Project Drafrech Blueprinting Inc 214.27 TR -123 GF/Rdwood Reconfig Drafrech Blueprinting Inc 5.43 TR -123 GF/Rdwood Reconfig Drafrech Blueprinting Inc 64.97 TR -123 GF/Rdwood Reconfig Drafrech Blueprinting Inc 15.85 Check Total: 300.52 Copeland Crk Wtr Detention Fac GHD 31,067.00 TR -35 Keiser Recon West Segmen GHD 16,453.00 Check Total: 47,520.00 Veh Repairs for Police -Fleet Hansel Ford Inc. 13.84 Veh Repairs for Police -Fleet Hansel Ford Inc. 48.41 Veh Repairs for Police -Fleet Hansel Ford Inc. 48.41 Veh Repairs for Police -Fleet Hansel Ford Inc. 1,685.69 Check Total: 1,796.35 Shelter Food - AS Hill's Pet Nutrition Sales Inc 16.93 Shelter Food - AS Hill's Pet Nutrition Sales Inc -19.87 Shelter Food - AS Hill's Pet Nutrition Sales Inc 57.46 Shelter Food - AS Hill's Pet Nutrition Sales Inc 304.82 Shelter Food - AS Hill's Pet Nutrition Sales Inc 324.40 Shelter Food - AS Hill's Pet Nutrition Sales Inc 59.00 Check Total: 742.74 Contract Svcs - AS The Hitmen Termite & Pest Control 80.00 Contract Svcs - CH The Hitmen Termite & Pest Control 60.00 Check Total: 140.00 Spec Dept Exp - Parks Interstate All Battery Center 196.00 Check Total: 196.00 Contract Svcs - AS Koefran Industries 400.00 Contract Svcs - AS Koefran Industries 400.00 Check Total: 800.00 Repairs & Maint Routine-PSMain Kone Inc 118.06 Page 24 of 37 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 118.06 251152 11/28/2018 General Fund Contract Svcs - Police Language Line Services, Inc. 0.94 Check Total: 0.94 251153 11/28/2018 General Fund Contract Svcs - AS Barbara Leach, D.V.M. 2,735.00 Check Total: 2,735.00 251154 11/28/2018 ISF - Information Technology Office Equip - IT Lynbrook Solutions LLC 2,860.00 Check Total: 2,860.00 251155 11/28/2018 General Fund Contract Svcs - FIN MACIAS GINI & O'CONNELL LLP 12,500.00 Check Total: 12,500.00 251156 11/28/2018 General Fund Spec Dept Exp - Parks Martin Ranch Supply 199.86 Check Total: 199.86 251157 11/28/2018 Capital Projects Fund TR -112 Martin/CommBlvd FDR Rhb MOE ENGINEERING, INC. 1,490.00 251157 11/28/2018 Capital Projects Fund TR -112 Martin/CommBlvd FDR Rhb MOE ENGINEERING, INC. 838.52 251157 11/28/2018 General Fund Developer Refundable Deposits MOE ENGINEERING, INC. 15,175.00 251157 11/28/2018 General Fund 2297 Revenue - DS MOE ENGINEERING, INC. -15,175.00 251157 11/28/2018 General Fund 2297 Expenses - DS MOE ENGINEERING, INC. 15,175.00 251157 11/28/2018 General Fund Developer Refundable Deposits MOE ENGINEERING, INC. 1,987.50 251157 11/28/2018 General Fund 2297 Revenue - DS MOE ENGINEERING, INC. -1,987.50 251157 11/28/2018 General Fund 2297 Expenses - DS MOE ENGINEERING, INC. 1,987.50 251157 11/28/2018 General Fund Contract Svcs - D5 MOE ENGINEERING, INC. 525.00 251157 11/28/2018 General Fund Developer Refundable Deposits MOE ENGINEERING, INC. 1,575.00 251157 11/28/2018 General Fund 2297 Revenue - DS MOE ENGINEERING, INC. -1,575.00 251157 11/28/2018 General Fund 2297 Expenses - DS MOE ENGINEERING, INC. 1,575.00 251157 11/28/2018 General Fund Developer Refundable Deposits MOE ENGINEERING, INC. 175.00 251157 11/28/2018 General Fund 2297 Revenue - DS MOE ENGINEERING, INC. -175.00 251157 11/28/2018 General Fund 2297 Expenses - DS MOE ENGINEERING, INC. 175.00 Check Total: 21,766.02 251158 11/28/2018 General Fund Vehicle Rep Maint - Police Mr. Sparkle Corp 26.00 251158 11/28/2018 General Fund Vehicle Rep/Maint - Parks Mr. Sparkle Corp 48.00 Check Total: 74.00 251159 11/28/2018 General Fund Spec Dept Exp - Parks Pace Supply 188.77 Check Total: 188.77 Page 25 of 37 Check 251160 251160 251160 Check Date Fund Name 11/28/2018 ISF - Fleet 11/28/2018 ISF - Fleet 11/28/2018 General Fund 251161 11/28/2018 251161 11/28/2018 251161 11/28/2018 251162 11/28/2018 251162 11/28/2018 251163 11/28/2018 251164 251164 251164 251164 251164 251164 251164 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 251165 11/28/2018 251166 11/28/2018 251167 11/28/2018 251167 11/28/2018 251168 11/28/2018 251169 11/28/2018 ISF - Fleet ISF - Fleet General Fund General Fund General Fund Refuse Utility Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Sewer Utility Fund General Fund General Fund General Fund Account Name Vendor Name Veh Repairs for Water -Fleet Powerplan Veh Repairs for Water -Fleet Powerplan Sales Tax Payable Powerplan Recruitment - Police Terry Simpson Page 26 of 37 Amount 65.84 0.43 -0.43 65.84 34.91 0.17 -0.17 34.91 6,375.00 6,375.00 12,750.00 153.00 153.00 12.26 8.15 1,112.26 8.69 20.64 388.88 11.41 1,562.29 168.41 168.41 74.51 74.51 700.00 700.00 1,400.00 1,270.91 1,270.91 1,946.47 Check Total: Veh Repairs for Parks -Fleet Productivity Plus Account Veh Repairs for Parks -Fleet Productivity Plus Account Sales Tax Payable Productivity Plus Account Check Total: Recruitment - Police Public Sector Search & Consulting, Inc Recruitment - Police Public Sector Search & Consulting, Inc Check Total. Contract Svcs - Refuse R3 Consulting Group Check Total: Spec Dept Exp -Police Redwood Lock Inc. Spec Dept Exp -Police Redwood Lock Inc. Repairs & Maint Routine - PW Redwood Lock Inc. Spec Dept Exp -Police Redwood Lock Inc. Spec Dept Exp -Police Redwood Lock Inc. Repairs & Maint Routine-PSMain Redwood Lock Inc. Spec Dept Exp -Police Redwood Lock Inc. Check Total: Spec Dept Exp - Streets Reliable Hardware & Steel Co. Check Total: Spec Dept Exp -Police SAFARILAND, LLC Check Total: Contractual Svs -Sewer Saftey Center, Inc. Contract Svcs - Streets Saftey Center, Inc. Check Total: Uniform Purchases - Police Santa Rosa Uniform & Career Apparel Check Total: Recruitment - Police Terry Simpson Page 26 of 37 Amount 65.84 0.43 -0.43 65.84 34.91 0.17 -0.17 34.91 6,375.00 6,375.00 12,750.00 153.00 153.00 12.26 8.15 1,112.26 8.69 20.64 388.88 11.41 1,562.29 168.41 168.41 74.51 74.51 700.00 700.00 1,400.00 1,270.91 1,270.91 1,946.47 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,946.47 251170 11/28/2018 ISF - Fleet Veh Repairs for Parks -Fleet Six Robblees' Inc. 11.41 251170 11/28/2018 ISF - Fleet Veh Repairs for Sewer --Fleet Six Robblees' Inc. 81.15 Check Total: 92.56 251171 11/28/2018 General Fund Repair & Maint Equip - Police Sonoma County Sheriffs Office 460.56 Check Total: 460.56 251172 11/28/2018 Capital Projects Fund TR -123 GF/Rdwood Reconfig Sonoma Media Investments -Advertising 734.00 Check Total: 734.00 251173 11/28/2018 General Fund Softwr License & Maint - DS Superion 733.33 Check Total: 733.33 251174 11/28/2018 Water Utility Fund SystemRepair - Water Syar Industries Inc. 303.73 251174 11/28/2018 Water Utility Fund SystemRepair - Water Syar Industries Inc. 1.41 251174 11/28/2018 General Fund Sales Tax Payable Syar Industries Inc. -1.41 Check Total: 303.73 251175 11/28/2018 General Fund Softwr License & Maint - PAC Tickets.com Inc 106.84 Check Total: 106.84 251176 11/28/2018 General Fund Contract Svcs - Police Transunion Risk & Alternative Data Solutions, Inc 25.00 Check Total: 25.00 251177 11/28/2018 General Fund Contract Svcs - Parks UCPNB 3,643.20 Check Total: 3,643.20 251178 11/28/2018 General Fund Contract Svcs - Police Voiance Language Services LLC -17.49 251178 11/28/2018 General Fund Contract Svcs - Police Voiance Language Services LLC 54.31 Check Total: 36.82 251179 11/28/2018 General Fund 2297 Revenue - DS Whitlock & Weinberger Transportation, Inc. -390.00 251179 11/28/2018 General Fund 2297 Expenses - DS Whitlock & Weinberger Transportation, Inc. 390.00 251179 11/28/2018 General Fund Developer Refundable Deposits Whitlock & Weinberger Transportation, Inc. 390.00 Check Total: 390.00 251180 11/28/2018 Capital Projects Fund 6250 StFarm Tenant Imprvmnt Barry Yant 2,382.00 Check Total: 2,382.00 Page 27 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251181 11/28/2018 General Fund Contract Svcs - Police Yarbrough Bros. Towing, Inc. 795.00 Check Total: 795.00 251182 11/28/2018 ISF - Fleet Veh Repairs for Water-Fleet Bridgestone Americas, Inc. 252.25 251182 11/28/2018 ISF - Fleet Veh Repairs for Parks-Fleet Bridgestone Americas, Inc. 95.78 251182 11/28/2018 ISF - Fleet Veh Repairs for Sewer --Fleet Bridgestone Americas, Inc. 1,955.12 251182 11/28/2018 ISF - Fleet Veh Repairs for Police-Fleet Bridgestone Americas, Inc. 404.70 251182 11/28/2018 ISF - Fleet Veh Repairs for Sewer --Fleet Bridgestone Americas, Inc. 287.86 Check Total: 2,995.71 251183 11/28/2018 General Fund Recruitment - RPCC CA Department of Justice 64.00 251183 11/28/2018 General Fund Recruitment - Police CA Department of Justice 66.00 251183 11/28/2018 General Fund Recruitment - Parks CA Department of Justice 32.00 251183 11/28/2018 General Fund Recruitment - PW CA Department of Justice 32.00 251183 11/28/2018 General Fund Recruitment - AS CA Department of Justice 32.00 251183 11/28/2018 General Fund Recruitment - PAC CA Department of Justice 64.00 251183 11/28/2018 General Fund Recruitment - SpC CA Department of Justice 32.00 Check Total; 322.00 251184 11/28/2018 ISF - Fleet Veh Repairs for Parks-Fleet CAMPWAYS 303.42 Check Total: 303.42 251185 11/28/2018 General Fund Contract Svcs - NonDept Captions Unlimited of Nevada Inc. 330.00 Check Total: 330.00 251186 11/28/2018 General Fund Printing Services - Finance Centro Print Solutions 644.84 251186 11/28/2018 General Fund Printing Services - Finance Centro Print Solutions 33.61 251186 11/28/2018 General Fund Sales Tax Payable Centro Print Solutions -33.61 Check Total: 644.84 251187 11/28/2018 Successor Agency Housing Fund Contract Srvc - Hsg Program Committee on the Shelterless 7,979.59 251187 11/28/2018 Successor Agency Housing Fund Contract Srvc - Hsg Program Committee on the Shelterless 6,970.47 Check Total 14,950.06 251188 11/28/2018 General Fund Clinic expens NOT Sp&NtrElgble Complete Welders Supply 31.00 Check Total: 31.00 251189 11/28/2018 General Fund Spec Dept Exp - Streets Fastenal 142.16 251189 11/28/2018 General Fund Spec Dept Exp - Streets Fastenal 491.02 Check Total: 633.18 Page 28 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251190 11/28/2018 General Fund Spec Dept Exp - SpC Fishman Supply Company 569.99 251190 11/28/2018 General Fund Spec Dept Exp - RPCC Fishman Supply Company 466.24 251190 11/28/2018 General Fund Spec Dept Exp -BARC Fishman Supply Company 97.50 Check Total: 1,133.73 251191 11/28/2018 General Fund SmTools & Equip - PW Friedman's Home Improvement 431.42 251191 11/28/2018 General Fund SmTools & Equip - PW Friedman's Home Improvement 1.99 251191 11/28/2018 General Fund Sales Tax Payable Friedman's Home Improvement -1.99 251191 11/28/2018 General Fund Spec Dept Exp - Streets Friedman's Home Improvement 384.08 251191 11/28/2018 General Fund Spec Dept Exp - Streets Friedman's Home Improvement 1.78 251191 11/28/2018 General Fund Sales Tax Payable Friedman's Home Improvement -1.78 251191 11/28/2018 General Fund Spec Dept Exp - Parks Friedman's Home Improvement -609.67 251191 11/28/2018 General Fund Spec Dept Exp - Parks Friedman's Home Improvement -2.82 251191 11/28/2018 General Fund Sales Tax Payable Friedman's Home Improvement 2.82 251191 11/28/2018 General Fund Spec Dept Exp - Parks Friedman's Home Improvement 7.56 251191 11/28/2018 General Fund Spec Dept Exp - Parks Friedman's Home Improvement 0.03 251191 11/28/2018 General Fund Sales Tax Payable Friedman's Home Improvement -0.03 251191 11/28/2018 General Fund Spec Dept Exp - Parks Friedman's Home Improvement 18.89 251191 11/28/2018 General Fund Spec Dept Exp - Parks Friedman's Home Improvement 0.08 251191 11/28/2018 General Fund Sales Tax Payable Friedman's Home Improvement -0.08 251191 11/28/2018 General Fund Repairs & Maint Routine - PW Friedman's Home Improvement 120.29 251191 11/28/2018 Water Utility Fund Repairs & Maint Routine-Water Friedman's Home Improvement 120.29 251191 11/28/2018 ISF - Fleet Repairs & Maint Routine -Fleet Friedman's Home Improvement 120.29 251191 11/28/2018 General Fund Repairs & Maint Routine -Parks Friedman's Home Improvement 120.29 251191 11/28/2018 General Fund Repairs & Maint Routine - PW Friedman's Home Improvement 0.56 251191 11/28/2018 Water Utility Fund Repairs & Maint Routine-Water Friedman's Home Improvement 0.55 251191 11/28/2018 ISF - Fleet Repairs & Maint Routine -Fleet Friedman's Home Improvement 0.56 251191 11/28/2018 General Fund Repairs & Maint Routine -Parks Friedman's Home Improvement 0.55 251191 11/28/2018 General Fund Sales Tax Payable Friedman's Home Improvement -2.22 251191 11/28/2018 General Fund Repairs & Maint Routine - CH Friedman's Home Improvement 39.68 251191 11/28/2018 General Fund Repairs & Maint Routine - CH Friedman's Home Improvement 0.19 251191 11/28/2018 General Fund Sales Tax Payable Friedman's Home Improvement -0.19 Check Total: 753.12 251192 11/28/2018 General Fund Repair & Maint Equip - Parks Gardeners Aid 353.25 Check Total: 353.25 251193 11/28/2018 General Fund Spec Dept Exp - Streets HDS WHITE CAP CONST SUPPL 277.83 251193 11/28/2018 General Fund Spec Dept Exp - Streets HDS WHITE CAP CONST SUPPL 1.28 251193 11/28/2018 General Fund Sales Tax Payable HDS WHITE CAP CONST SUPPL -1.28 251193 11/28/2018 General Fund Spec Dept Exp - Streets HDS WHITE CAP CONST SUPPL 86.70 251193 11/28/2018 General Fund Spec Dept Exp - Streets HDS WHITE CAP CONST SUPPL 0.40 251193 11/28/2018 General Fund Sales Tax Payable HDS WHITE CAP CONST SUPPL -0.40 Page 29 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251193 11/28/2018 General Fund Spec Dept Exp - Parks HDS WHITE CAP CONST SUPPL 170.82 251193 11/28/2018 General Fund Spec Dept Exp - Parks HDS WHITE CAP CONST SUPPL 0.79 251193 11/28/2018 General Fund Sales Tax Payable HDS WHITE CAP CONST SUPPL -0.79 Check Total: 535.35 251194 11/28/2018 General Fund Contract Svcs - LBRC The Hitmen Termite & Pest Control 53.00 251194 11/28/2018 General Fund Contract Svcs - SrC The Hitmen Termite & Pest Control 60.00 251194 11/28/2018 General Fund Contract Svcs - SpC The Hitmen Termite & Pest Control 80.00 251194 11/28/2018 General Fund Contract Svcs - RPCC The Hitmen Termite & Pest Control 75.00 Check Total: 268.00 251195 11/28/2018 General Fund Spec Dept Exp - Streets John Deere Financial 141.84 251195 11/28/2018 General Fund Spec Dept Exp - Streets John Deere Financial 0.65 251195 11/28/2018 General Fund Sales Tax Payable John Deere Financial -0.65 Check Total: 141.84 251196 11/28/2018 General Fund Contract Svcs - DS Metropolitan Planning Group 3,605.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 490.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -490.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 490.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 70.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -70.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 70.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 1,260.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -1,260.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 1,260.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 140.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -140.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 140.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 420.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -420.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 420.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 105.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -105.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 105.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 1,365.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -1,365.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 1,365.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 35.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -35.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 35.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 420.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -420.00 Page 30 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 420.00 251196 11/28/2018 General Fund Developer Refundable Deposits Metropolitan Planning Group 280.00 251196 11/28/2018 General Fund 2297 Revenue - DS Metropolitan Planning Group -280.00 251196 11/28/2018 General Fund 2297 Expenses - DS Metropolitan Planning Group 280.00 Check Total: 8,190.00 251197 11/28/2018 Successor Agency Housing Fund Contract Svcs - Housing Admin Michael Baker International, Inc 2,323.75 Check Total: 2,323.75 251198 11/28/2018 Sewer Utility Fund Equipment Renatl - Sewer Sanitation Services, Inc. 99.36 Check Total: 99.36 251199 11/28/2018 General Fund Uniform Purchases - Police Santa Rosa Uniform & Career Apparel 693.72 251199 11/28/2018 General Fund Uniform Purchases - Police Santa Rosa Uniform & Career Apparel 485.05 251199 11/28/2018 General Fund Uniform Purchases - Police Santa Rosa Uniform & Career Apparel 1,412.13 Check Total: 2,590.90 251200 11/28/2018 General Fund Contract Svcs - DS City Of Sebastopol 1,482.06 Check Total 1,482.06 251201 11/28/2018 General Fund Spec Dept Exp - Streets Sherwin Williams 580.64 Check Total: 580.64 251202 11/28/2018 General Fund SmTools & Equip - Parks SiteOne Landscape Supply 1,215.70 251202 11/28/2018 General Fund Spec Dept Exp - Parks SiteOne Landscape Supply 1,974.43 Check Total: 3.190.13 251203 11/28/2018 General Fund Uniform Purchases - Police SUN BADGE CO 1,634.00 251203 11/28/2018 General Fund Uniform Purchases - Police SUN BADGE CO -0.07 251203 11/28/2018 General Fund Sales Tax Payable SUN BADGE CO 0.07 Check Total: 1,634.00 251204 11/28/2018 Water Utility Fund SystemRepair - Water Syar Industries Inc. 151.38 251204 11/28/2018 Water Utility Fund SystemRepair - Water Syar Industries Inc. 0.70 251204 11/28/2018 General Fund Sales Tax Payable Syar Industries Inc. -0.70 251204 11/28/2018 Water Utility Fund SystemRepair - Water Syar Industries Inc. 104.87 251204 11/28/2018 Water Utility Fund SystemRepair - Water Syar Industries Inc. 0.49 251204 11/28/2018 General Fund Sales Tax Payable Syar Industries Inc. -0.49 Check Total: 256.25 251205 11/28/2018 Water Capital Project Fund WA-44 Wtr Sys Cntrl &Telemntry SyCal Engineering, Inc. 1,742.50 Page 31 of 37 Check 251206 251207 251207 251207 251207 251207 251207 251207 251207 251207 251207 251207 251207 251207 Check Date Fund Name 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 11/28/2018 251208 11/28/2018 251209 11/28/2018 Sewer Utility Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Water Utility Fund General Fund Account Name Contractual Svs -Sewer Developer Refundable Deposits 2297 Revenue - DS 2297 Expenses - DS Developer Refundable Deposits 2297 Revenue - DS 2297 Expenses - DS Developer Refundable Deposits 2297 Revenue - DS 2297 Expenses - DS Developer Refundable Deposits 2297 Revenue - DS 2297 Expenses - DS Advertising - DS SystemRepair - Water Contract Svcs - Parks 251210 11/28/2018 General Fund Janitorial Services - BARC 251210 11/28/2018 General Fund Janitorial Services - BARC 251210 11/28/2018 General Fund Janitorial Services - BARC 251210 11/28/2018 General Fund Janitorial Services - BARC 251210 11/28/2018 General Fund Janitorial Services - ComCtr 251211 11/28/2018 Water Utility Fund Equipment under 5K - Water 251211 11/28/2018 Water Utility Fund Equipment under 5K - Water 251211 11/28/2018 General Fund Sales Tax Payable 251212 11/28/2018 General Fund REMIF Health Ins -Retiree Med 251212 11/28/2018 General Fund REMIF Health Ins Payable Page 32 of 37 Vendor Name Check Total: Telstar Instruments Inc. Check Total: The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC The Community Voice/Shah Family LLC Check Total: David Titus Check Total: UCPNB Check Total: Universal Building Services & Supply Co. Universal Building Services & Supply Co. Universal Building Services & Supply Co. Universal Building Services & Supply Co. Universal Building Services & Supply Co. Check Total: USA Blue Book USA Blue Book USA Blue Book Check Total: Redwood Empire Municipal Insurance Fund Redwood Empire Municipal Insurance Fund Check Total• Amount 1,742.50 775.00 775.00 216.00 -216.00 216.00 156.00 -156.00 156.00 240.00 -240.00 240.00 168.00 -168.00 168.00 432.00 1,212.00 610.00 610.00 2,666.67 2,666.67 145.00 145.00 145.00 145.00 145.00 725.00 2,270.26 -4.42 4.42 2,270.26 35,771.00 18,919.20 54,690.20 Check Check Date Fund Name Account Name Vendor Name Amount 251213 11/29/2018 General Fund Spec Dept Exp -Police Ben Fernandez 71.48 Check Total: 71.48 251214 11/29/2018 General Fund Contract Svcs - SpC Diane Micheli 316.80 Check Total: 316.80 251215 11/29/2018 General Fund Contract Svcs - SpC North Bay Professional Official's Inc 2,365.04 Check Total: 2,365.04 251216 11/29/2018 General Fund Police Armory - Police Safe Restraints, Inc. 6,828.12 Check Total: 6,828.12 251217 11/29/2018 Casino Public Service Fund Training & Travel- RPSC US BANK 100.00 251217 11/29/2018 Casino Public Service Fund Training & Travel- RPSC US BANK 50.00 Check Total: 150.00 251218 11/29/2018 ISF - Information Technology Telephone & Internet - IT AT&T 21,565.74 Check Total: 21,565.74 251219 11/29/2018 General Fund Telephone & Interne -Aquatics AT&T 85.22 Check Total: 85.22 251220 11/29/2018 General Fund Telephone & Interne -Aquatics AT&T 64.25 Check Total: 64.25 251221 11/29/2018 ISF - Information Technology Telephone & Internet - IT AT&T 1,674.28 Check Total: 1,674.28 251222 11/29/2018 General Fund Telephone & Internet - RPCC AT&T 40.10 Check Total 40.10 251223 11/29/2018 General Fund Telephone & Internet- PAC AT&T 165.17 Check Total: 165.17 251224 11/29/2018 General Fund Telephone & Internet - PW AT&T 38.45 Check Total: 38.45 251225 11/29/2018 General Fund Telephone & Internet - RPCC AT&T 60.81 Check Total: 60.81 Page 33 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251226 11/29/2018 General Fund Telephone & Internet - PW AT&T 19.22 Check Total: 19.22 251227 11/29/2018 General Fund Telephone & Intern - PS Bldg -N AT&T 39.88 Check Total: 39.88 251228 11/29/2018 General Fund Telephone & Internet - PW AT&T 17.76 Check Total: 17.76 251229 11/29/2018 General Fund Telephone & Internet - PW AT&T 39.09 Check Total: 39.09 251230 11/29/2018 ISF - Fleet Telephone & Internet - Fleet AT&T 39.70 Check Total: 39.70 251231 11/29/2018 General Fund Telephone & Interne -Aquatics AT&T 39.72 Check Total: 39.72 251232 11/29/2018 General Fund Telephone & Internet - RPCC AT&T 19.20 Check Total: 19.20 251233 11/29/2018 Sewer Utility Fund Telephone & Internet- Sewer AT&T 20.67 Check Total: 20.67 251234 11/29/2018 General Fund Telephone & Intern - PS Bldg -S AT&T 40.14 Check Total: 40.14 251235 11/29/2018 General Fund Telephone & Interne- PS Main AT&T 98.81 Check Total: 98.81 251236 11/29/2018 ISF - Information Technology Telephone & Internet - IT AT&T 1,004.40 Check Total: 1,004.40 251237 11/29/2018 ISF - Information Technology Telephone & Internet - IT AT&T 604.84 Check Total: 604.84 251238 11/29/2018 General Fund Telephone & Interne- PS Main Comcast 17.00 Check Total: 17.00 251239 11/29/2018 General Fund Telephone & Internet - SpC Comcast 557.93 Page 34 of 37 Check Check Date Fund Name Account Name Vendor Name Amount Check Total: 557.93 251240 11/29/2018 General Fund Telephone & Internet - PW Comcast 26.71 251240 11/29/2018 General Fund Telephone & Interne -Aquatics Comcast 153.31 Check Total: 180.02 251241 11/29/2018 General Fund Telephone & Interne -Aquatics Comcast 138.31 Check Total: 138.31 251242 11/29/2018 General Fund Telephone & Internet - CH Comcast 45.16 Check Total: 45.16 251243 11/29/2018 General Fund Cell Phone - Fire Verizon Wireless 483.63 251243 11/29/2018 Neighbrhd Upgrd WkFrce Hsng Equipment under 5k- NUWH Verizon Wireless 38.01 251243 11/29/2018 General Fund Cell Phone - CH Verizon Wireless 38.01 251243 11/29/2018 General Fund Cell Phone - PW Verizon Wireless 20.04 251243 11/29/2018 General Fund Cell Phone - Parks Verizon Wireless 228.06 251243 11/29/2018 General Fund Cell Phone - DS Verizon Wireless 134.07 251243 11/29/2018 Sewer Utility Fund Cell Phone - Sewer Verizon Wireless 76.02 251243 11/29/2018 Water Utility Fund Cell Phone - Water Verizon Wireless 192.08 251243 11/29/2018 ISF - Information Technology Cell Phone - IT Verizon Wireless 258.33 Check Total: 1,468.25 251244 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 232.00 Check Total: 232.00 251245 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 1,137.60 Check Total: 1,137.60 251246 11/30/2018 General Fund Meetings & Travel - DS Kelsey Bracewell 4.95 251246 11/30/2018 General Fund Meetings & Travel - DS Kelsey Bracewell 18.60 Check Total: 23.55 251247 11/30/2018 General Fund Legal Svcs - Legal Burke, Williams & Sorensen, LLP 22,324.21 251247 11/30/2018 Capital Projects Fund Sonoma Mtn Village Project Burke, Williams & Sorensen, LLP 6,896.45 251247 11/30/2018 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 11,675.69 251247 11/30/2018 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -11.675.69 251247 11/30/2018 General Fund 2297 Expenses - DS Burke, Williams & Sorensen, LLP 11,675.69 251247 11/30/2018 General Fund Developer Refundable Deposits Burke, Williams & Sorensen, LLP 16,914.56 251247 11/30/2018 General Fund 2297 Revenue - DS Burke, Williams & Sorensen, LLP -16,914.56 251247 11/30/2018 General Fund 2297 Expenses - DS Burke, Williams & Sorensen, LLP 16,914.56 251247 11/30/2018 Capital Projects Fund TR -115 Circle Dr Rehab Burke, Williams & Sorensen, LLP 572.00 Page 35 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251247 11/30/2018 Water Capital Project Fund WA -26 Water Tank #8 Project Burke, Williams & Sorensen, LLP 1,821.56 251247 11/30/2018 Capital Projects Fund OF -57 Animal Shelter Roof Burke, Williams & Sorensen, LLP 2,648.36 251247 11/30/2018 Capital Projects Fund TR -109 N Snyder Rehab Burke, Williams & Sorensen, LLP 829.40 251247 11/30/2018 Capital Projects Fund TR -104 Traffic Signal Sys Burke, Williams & Sorensen, LLP 85.80 Check Total: 63,768.03 251248 11/30/2018 General Fund Rec Refund Clearing Rachel Cantu 135.00 Check Total: 135.00 251249 11/30/2018 General Fund Developer Refundable Deposits CSG Consultants Inc 3,357.50 251249 11/30/2018 General Fund 2297 Revenue - DS CSG Consultants Inc -3,357.50 251249 11/30/2018 General Fund 2297 Expenses - DS CSG Consultants Inc 3,357.50 Check Total: 3,357.50 251250 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 401.00 Check Total: 401.00 251251 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 603.00 Check Total: 603.00 251252 11/30/2018 General Fund Training & Travel - Police Brittany Hawks 640.00 Check Total: 640.00 251253 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 232.00 Check Total: 232.00 251254 11/30/2018 General Fund Training & Travel - Fire Melissa Kositzin 18.00 Check Total: 18.00 251255 11/30/2018 General Fund Training & Travel - Police Merced County Sheriff 50.00 Check Total: 50.00 251256 11/30/2018 General Fund Spec Dept Exp - HR Sharon Morrow 3,000.00 Check Total: 3,000.00 251257 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 503.40 Check Total: 503.40 251258 11/30/2018 General Fund Recruitment - CM Occupational Health Centers of California 92.50 Check Total: 92.50 Page 36 of 37 Check Check Date Fund Name Account Name Vendor Name Amount 251259 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 241.00 Check Total: 241.00 251260 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 350.07 Check Total: 350.07 251261 11/30/2018 Buildg Standard Sp Rev SB1473 Bldg Stnds/SB1473 Payable Stout's Heating & Air Conditioning 1.00 251261 11/30/2018 General Fund Bldg Permit Fees - DS Stout's Heating & Air Conditioning 207.90 Check Total: 208.90 251262 11/30/2018 General Fund Mgmt Med Reimb- Retiree Med 460.30 Check Total: 460.30 251263 11/30/2018 General Fund Contract Srvcs - Production Janis Wilson 2,500.00 Check Total: 2,500.00 251264 12/03/2018 RP Fountation Trust Fund License, Permits & Fees - RPF CA Department of Alcoholic Beverage Control 350.00 Check Total: 350.00 251265 12/03/2018 General Fund Training & Travel - Police CHRISTOPHER MEDINA 187.02 Check Total: 187.02 251266 12/03/2018 General Fund Payroll Clearing Katie Mellon 642.91 Check Total: 642.91 251267 12/03/2018 General Fund PG&E - CH Pacific Gas & Electric 2,754.07 Check Total: 2,754.07 Report Total: 1,684,869.55 Page 37 of 37 01;N T Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." Catr�vnr�t" CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 11, 2018 Department: Human Resources Submitted By: Victoria Perrault, Human Resources Director Prepared By: Tracy Rankin, Human Resources Analyst ITEM NO. 7C 1 Agenda Title: Consideration and Adoption of Resolution Authorizing and Approving the City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018 RECOMMENDED ACTION: Approve the attached resolution authorizing and approving the City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018. BACKGROUND: Council approved the City of Rohnert Park Current Pay Rates and Ranges document dated October 24, 2018 on November 13, 2018, pursuant to Resolution No. 2018-137. Since that date, the following position and salary changes have been approved and/or require updating: Description JU Action Approval City Manager Employment Agreement with City Resolution No. 2018 - Manager Darrin Jenkins approved; update 153 dated 11/13/18 pay rates and ranges City Council Compensation change approved effective Ordinance No. 911 12/9/18; update pay rates and ranges dated 10/24/17 In addition, the pay rates and ranges for the City's Miscellaneous Part -Time Hourly Positions require revision to bring the City into compliance with the mandated State minimum wage increase to $12.00/hour effective January 1, 2019. In order to prepare and plan for the phase-in of increasing minimum wage rates over the next several years and to avoid compaction between positions, Council previously approved a rates and ranges schedule through 2022/2023 on June 27, 2017 pursuant to Resolution No. 2017-086. The 2019 rates for Miscellaneous Part -Time Hourly Ranges 38, 43, 45, 53, 59 and 63 set forth in the prior resolution are reflected in the attached Pay Rates and Ranges revised December 9, 2018. Miscellaneous Part -Time Hourly Range 68 also approved under that Resolution requires updating for the years 2019-2022 as shown below to correct a calculation error: 1 7 Miscellaneous Part -Time Hourly Range 68 ITEM NO. 7C 1 The new 2019 rates for the City's Miscellaneous Part -Time Hourly Positions will go into effect the pay period beginning December 23, 2018. ANALYSIS: California Public Employees' Retirement Law at Section 570.5 of the California Code of Regulations Title 2 requires the City Pay Rates and Ranges document published on the City's internet site to be approved, in its entirety, by the City Council each time a modification is made. Attached as Exhibit A to this staff report is the updated City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018 that incorporates the changes listed above. Staff recommends that the Council adopt the updated Pay Rates and Ranges by resolution. OPTIONS CONSIDERED: This is not applicable. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact. Department Head Approval Date: N/A City Manager Approval Date: 11/26/18 City Attorney Approval Date: N/A Finance Director Approval Date: 11/26/18 Attachments (list in packet assembly order): 1. Resolution Authorizing and Approving the City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018 2. Exhibit "A" City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018 W 2019 2020 2021 2022 Ste 1 $24.00 $24.50 $25.00 $25.50 Step 2 $24.50 $25.00 $25.50 $26.00 Step 3 $25.00 $25.50 $26.00 $26.50 ITEM NO. 7C 1 The new 2019 rates for the City's Miscellaneous Part -Time Hourly Positions will go into effect the pay period beginning December 23, 2018. ANALYSIS: California Public Employees' Retirement Law at Section 570.5 of the California Code of Regulations Title 2 requires the City Pay Rates and Ranges document published on the City's internet site to be approved, in its entirety, by the City Council each time a modification is made. Attached as Exhibit A to this staff report is the updated City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018 that incorporates the changes listed above. Staff recommends that the Council adopt the updated Pay Rates and Ranges by resolution. OPTIONS CONSIDERED: This is not applicable. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact. Department Head Approval Date: N/A City Manager Approval Date: 11/26/18 City Attorney Approval Date: N/A Finance Director Approval Date: 11/26/18 Attachments (list in packet assembly order): 1. Resolution Authorizing and Approving the City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018 2. Exhibit "A" City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018 W RESOLUTION NO. 2018-156 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE CITY OF ROHNERT PARK CURRENT PAY RATES AND RANGES REVISED DECEMBER 9, 2018 WHEREAS, the California Public Employees' Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City of Rohnert Park to publish the City's Current Pay Rates and Ranges on the City's internet site and the City Council to approve the Pay Rates and Ranges in its entirety each time a modification is made; and WHEREAS, the City Council previously approved the City Pay Rates and Ranges document dated October 24, 2018 on November 13, 2018 pursuant to Resolution No. 2018-137 and position and salary changes have been subsequently approved and/or require updating; and WHEREAS, staff recommends that the City Council adopt the updated City Pay Rates and Ranges document revised December 9, 2018 attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the City of Rohnert Park Current Pay Rates and Ranges revised December 9, 2018 attached hereto as Exhibit "A" and incorporated by this reference. BE IT FURTHER RESOLVED that the City Manager is hereby directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 11th day of December, 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: Caitlin Saldanha, Assistant City Clerk Attachment: Exhibit A AHANOTU: BELFORTE: MACKENZIE: AYES: ( ) NOES: ( ) ABSENT: CALLINAN ) ABSTAIN: ( STAFFORD: I q. Exhibit A 62 CITY OF ROHNERT PARK CURRENT PAY RATES & RANGES Revised December 9, 2018 CITY OF ROHNERT PARK - PAY RATES AND RANGES Management Unit (Unrepresented) N/R CLASS STEP Hourly Biweekly Monthly Annually City Council (COUN) N/A $114,240.13 2 $223.41 $484.06 $9,995.33 N/R CLASS STEP Hourly Biweekly Monthly Annually City Manager (CMGR) N/A $11,018.33 $132,219.98 5 $19,583.33 $235,000.00 (By Employment Contract) $138,839.20 6 $69.75 $5,580.27 $12,090.58 $145,086.96 RANGE 105 CLASS STEP Hourly Biweekly Monthly Annually Director of Public Safety (SDIR) N/A $15,441.76 $185,301.15 (By Employment Contract) RANGE 103 CLASS STEP Hourly Biweekly Monthly Annually Assistant City Manager (ACM) M 1 $68.48 $5,478.43 $11,869.94 $142,439.28 (By Employment Contract) 2 $71.91 $5,752.43 $12,463.60 $149,563.25 3 $75.50 $6,040.31 $13,087.34 $157,048.09 4 $79.28 $6,342.07 $13,741.15 $164,893.81 5 $83.24 $6,659.25 $14,428.38 $173,140.51 RANGE 100 CLASS STEP Hourly Biweekly Monthly Annually Director of Development Services (DODS) M 1 $60.08 $4,806.55 $10,414.18 $124,970.18 Director of Public Works and Community 2 $63.08 $5,046.62 $10,934.33 $131,212.01 Services (PWCS) 3 $66.24 $5,299.02 $11,481.22 $137,774.61 4 $69.55 $5,563.77 $12,054.83 $144,658.00 5 $73.02 $5,841.88 $12,657.41 $151,888.89 RANGE 98 CLASS STEP Hourly Biweekly Monthly Annually City Engineer (CENG) M 1 $57.88 $4,630.22 $10,032.14 $120,385.72 Finance Director/City Treasurer (FDIR) 2 $60.77 $4,861.55 $10,533.36 $126,400.32 Human Resources Director (HRDIR) 3 $63.81 $5,104.71 $11,060.20 $132,722.34 4 $67.00 $5,360.20 $11,613.76 $139,365.14 5 $70.35 $5,628.03 $12,194.06 $146,328.72 RANGE 94 CLASS STEP Hourly Biweekly Monthly Annually City Clerk (CCLERK) M 1 $47.72 $3,817.99 $8,272.31 $99,267.76 Civilian Fire Marshal (CFM) 2 $50.11 $4,008.71 $8,685.54 $104,226.47 Deputy City Engineer (DCENG) 3 $52.61 $4,209.20 $9,119.93 $109,439.13 Development Engineering Manager/ 4 $55.24 $4,419.45 $9,575.48 $114,905.74 Building Official (DEMG) 5 $58.01 $4,640.50 $10,054.42 $120,653.03 Planning Manager (PLMG) PW Operations Manager - General Services (PWOMG) PW Operations Manager - Utilities (PWOMU) Rohnert Park Public Safety Managers' Association (RPPSMA) RANGE 95 CLASS STEP Hourly Biweekly Monthly Annually P.S. Commander (PSCMDR) P 1 $54.92 $4,393.85 $9,520.01 $114,240.13 2 $57.67 $4,613.23 $9,995.33 $119,943.92 3 $60.54 $4,843.44 $10,494.12 $125,929.38 4 $63.57 $5,085.38 $11,018.33 $132,219.98 5 $66.75 $5,339.97 $11,569.93 $138,839.20 6 $69.75 $5,580.27 $12,090.58 $145,086.96 Page 1 CITY OF ROHNERT PARK - PAY RATES AND RANGES Confidential Unit (Unrepresented) RANGE 70 -CF CLASS STEP Hourly Biweekly Monthly Annually Human Resources Technician Trainee (HRTT) X 1 $19.32 $1,545.81 $3,349.25 $40,190.95 2 $20.29 $1,622.92 $3,516.32 $42,195.81 3 $21.30 $1,704.14 $3,692.30 $44,307.61 4 $22.37 $1,789.47 $3,877.19 $46,526.33 5 $23.49 $1,878.92 $4,071.00 $48,851.98 RANGE 72 -CF CLASS STEP Hourly Biweekly Monthly Annually Human Resources Technician (HRT) X 1 $25.27 $2,021.32 $4,379.53 $52,554.31 2 $26.53 $2,122.59 $4,598.95 $55,187.37 3 $27.86 $2,228.49 $4,828.39 $57,940.72 4 $29.25 $2,340.04 $5,070.09 $60,841.10 5 $30.72 $2,457.25 $5,324.04 $63,888.50 RANGE 74 -CF CLASS STEP Hourly Biweekly Monthly Annually Administrative Assistant - Confidential (AACU) X 1 $26.44 $2,115.39 $4,583.35 $55,000.25 2 $27.77 $2,221.29 $4,812.80 $57,753.60 3 $29.15 $2,332.33 $5,053.38 $60,640.61 4 $30.61 $2,449.02 $5,306.22 $63,674.65 5 $32.14 $2,571.37 $5,571.31 $66,855.71 RANGE 76 -CF CLASS STEP Hourly Biweekly Monthly Annually Payroll/Fiscal Specialist (PFS) X 1 $27.86 $2,229.00 $4,829.51 $57,954.09 2 $29.26 $2,340.56 $5,071.21 $60,854.46 3 $30.72 $2,457.76 $5,325.16 $63,901.87 4 $32.26 $2,580.63 $5,591.36 $67,096.29 5 $33.87 $2,709.66 $5,870.93 $70,451.11 RANGE 78 -CF CLASS STEP Hourly Biweekly Monthly Annually Senior Payroll/Fiscal Specialist (SPFS) X 1 $29.25 $2,340.04 $5,070.09 $60,841.10 2 $30.72 $2,457.25 $5,324.04 $63,888.50 3 $32.25 $2,580.11 $5,590.24 $67,082.93 4 $33.86 $2,709.14 $5,869.81 $70,437.74 5 $35.56 $2,844.86 $6,163.86 $73,966.31 RANGE 84 -CF CLASS STEP Hourly Biweekly Monthly Annually Assistant City Clerk (ACCL) X 1 $34.71 $2,776.49 $6,015.72 $72,188.66 Human Resources Analyst (HRA) 2 $36.44 $2,915.29 $6,316.45 $75,797.42 3 $38.27 $3,061.28 $6,632.78 $79,593.31 4 $40.18 $3,214.47 $6,964.69 $83,576.32 5 $42.19 $3,375.38 $7,313.32 $87,759.81 RANGE 88 -CF CLASS STEP Hourly Biweekly Monthly Annually Accounting Services Supervisor (ASSP) X 1 $38.25 $3,059.74 $6,629.43 $79,553.21 2 $40.16 $3,212.93 $6,961.35 $83,536.22 3 $42.17 $3,373.32 $7,308.86 $87,706.35 4 $44.27 $3,541.94 $7,674.19 $92,090.33 5 $46.48 $3,718.78 $8,057.35 $96,688.16 RANGE 92 -CF CLASS STEP Hourly Biweekly Monthly Annually Supervising Accountant (SUPAC) X 1 $40.14 $3,210.88 $6,956.90 $83,482.76 2 $42.14 $3,371.26 $7,304.41 $87,652.88 3 $44.25 $3,539.88 $7,669.74 $92,036.86 4 $46.46 $3,716.72 $8,052.89 $96,634.70 5 $48.79 $3,902.81 $8,456.09 $101,473.12 Page 2 CITY OF ROHNERT PARK - PAY RATES AND RANGES Confidential Unit (Unrepresented) RANGE 94 -CF CLASS STEP Hourly Biweekly Monthly Annually Senior Analyst (SRAN) X 1 $42.78 $3,422.16 $7,414.67 $88,976.10 2 $44.92 $3,593.34 $7,785.58 $93,426.91 3 $47.17 $3,773.27 $8,175.41 $98,104.94 4 $49.52 $3,961.93 $8,584.18 $103,010.18 5 $52.00 $4,160.36 $9,014.11 $108,169.38 Page 3 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 61 CLASS STEP Hourly Biweekly Monthly Annually Office Assistant I (OA1) X 1 $19.32 $1,545.81 $3,349.25 $40,190.95 $60,854.46 3 2 $20.29 $1,622.92 $3,516.32 $42,195.81 $32.26 $2,580.63 3 $21.30 $1,704.14 $3,692.30 $44,307.61 $5,870.93 $70,451.11 4 $22.37 $1,789.47 $3,877.19 $46,526.33 5 $23.49 $1,878.92 $4,071.00 $48,851.98 RANGE 63 CLASS STEP Hourly Biweekly Monthly Annually Animal Health Technician (AHT) X 1 $20.29 $1,622.92 $3,516.32 $42,195.81 2 $21.30 $1,704.14 $3,692.30 $44,307.61 3 $22.37 $1,789.47 $3,877.19 $46,526.33 4 $23.49 $1,878.92 $4,071.00 $48,851.98 5 $24.66 $1,973.00 $4,274.83 $51,297.92 RANGE 64 CLASS STEP Hourly Biweekly Monthly Annually Community Services Program Coordinator 1/11 - Level I (CSPC) X 1 $20.72 $1,657.36 $3,590.94 $43,091.32 Public Safety Records Clerk (PSRC) 2 $21.75 $1,740.12 $3,770.27 $45,243.22 3 $22.84 $1,827.00 $3,958.50 $47,502.04 4 $23.98 $1,918.51 $4,156.76 $49,881.15 5 $25.18 $2,014.64 $4,365.05 $52,380.55 RANGE 66 CLASS STEP Hourly Biweekly Monthly Annually Accounting Specialist 1/11- Level I (ASP1) X 1 $21.75 $1,740.12 $3,770.27 $45,243.22 2 $22.84 $1,827.00 $3,958.50 $47,502.04 3 $23.98 $1,918.51 $4,156.76 $49,881.15 4 $25.18 $2,014.64 $4,365.05 $52,380.55 5 $26.44 $2,115.39 $4,583.35 $55,000.25 RANGE 68 CLASS STEP Hourly Biweekly Monthly Annually Secretary I (SEC1) X 1 $22.84 $1,827.00 $3,958.50 $47,502.04 2 $23.98 $1,918.51 $4,156.76 $49,881.15 3 $25.18 $2,014.64 $4,365.05 $52,380.55 4 $26.44 $2,115.39 $4,583.35 $55,000.25 5 $27.77 $2,221.29 $4,812.80 $57,753.60 RANGE 70 CLASS STEP Hourly Biweekly Monthly Annually Accounting Specialist 1/11- Level II (ASP2) X 1 $23.98 $1,918.51 $4,156.76 $49,881.15 Technical Director (TECH) 2 $25.18 $2,014.64 $4,365.05 $52,380.55 3 $26.44 $2,115.39 $4,583.35 $55,000.25 4 $27.77 $2,221.29 $4,812.80 $57,753.60 5 $29.15 $2,332.33 $5,053.38 $60,640.61 RANGE 74 CLASS STEP Hourly Biweekly Monthly Annually Administrative Assistant (AABS) X 1 $26.44 $2,115.39 $4,583.35 $55,000.25 Community Development Assistant (SECS) 2 $27.77 $2,221.29 $4,812.80 $57,753.60 Community Services Program Coordinator 1/II - Level II (CSPC2) 3 $29.15 $2,332.33 $5,053.38 $60,640.61 Engineering Technician 1/II - Level I (ENGT) 4 $30.61 $2,449.02 $5,306.22 $63,674.65 GIS Technician (GIST) 5 $32.14 $2,571.37 $5,571.31 $66,855.71 Information Systems Technician I (IST1) RANGE 76 CLASS STEP Hourly Biweekly Monthly Annually Property Technician (PRPT) X 1 $27.86 $2,229.00 $4,829.51 $57,954.09 2 $29.26 $2,340.56 $5,071.21 $60,854.46 3 $30.72 $2,457.76 $5,325.16 $63,901.87 4 $32.26 $2,580.63 $5,591.36 $67,096.29 5 $33.87 $2,709.66 $5,870.93 $70,451.11 Page 4 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 78 CLASS STEP Hourly Biweekly Monthly Annually Engineering Technician 1/11 - Level II (EGT2) X 1 $29.15 $2,332.33 $5,053.38 $60,640.61 Information Systems Technician 11 (IST2) 2 $30.61 $2,449.20 $5,306.59 $63,679.10 $2,774.94 3 $32.14 $2,571.54 $5,571.68 $66,860.16 $36.42 4 $33.75 $2,700.32 $5,850.69 $70,208.29 4 5 $35.44 $2,835.09 $6,142.70 $73,712.36 RANGE 81 CLASS STEP Hourly Biweekly Monthly Annually Animal Shelter Supervisor (ALSS) X 1 $31.47 $2,517.40 $5,454.36 $65,452.30 Code Compliance Officer 1/11 - Level I (CCO) 2 $33.04 $2,643.34 $5,727.24 $68,726.92 Community Services Supervisor (CSSV) 3 $34.69 $2,775.46 $6,013.49 $72,161.93 Crime Analyst (CRA) 4 $36.43 $2,914.26 $6,314.22 $75,770.69 PT Fire Inspector (FINS) 5 $38.25 $3,059.74 $6,629.43 $79,553.21 Performing Arts Center Supervisor (PACS) Planner 1/11 - Level I (PLNR1) Purchasing Agent (PAGT) RANGE 83 CLASS STEP Hourly Biweekly Monthly Annually Public Works Inspector (PWIN) X 1 $33.04 $2,642.83 $5,726.13 $68,713.55 2 $34.69 $2,774.94 $6,012.38 $72,148.56 3 $36.42 $2,913.74 $6,313.11 $75,757.33 4 $38.24 $3,059.22 $6,628.32 $79,539.85 5 $40.16 $3,212.42 $6,960.24 $83,522.85 RANGE 85 CLASS STEP Hourly Biweekly Monthly Annually Environmental Coordinator (EVC) X 1 $34.69 $2,775.46 $6,013.49 $72,161.93 Property and Records Supervisor (PARS) 2 $36.43 $2,914.26 $6,314.22 $75,770.69 3 $38.25 $3,059.74 $6,629.43 $79,553.21 4 $40.16 $3,212.93 $6,961.35 $83,536.22 5 $42.17 $3,373.32 $7,308.86 $87,706.35 RANGE 87 CLASS STEP Hourly Biweekly Monthly Annually Accountant (ACCT) X 1 $36.43 $2,914.26 $6,314.22 $75,770.69 Code Compliance Officer 1/11 - Level II (CCO2) 2 $38.25 $3,059.74 $6,629.43 $79,553.21 Management Analyst (MANA) 3 $40.16 $3,212.93 $6,961.35 $83,536.22 Planner 1/11 - Level II (PLNR2) 4 $42.17 $3,373.32 $7,308.86 $87,706.35 5 $44.27 $3,541.94 $7,674.19 $92,090.33 RANGE 89 CLASS STEP Hourly Biweekly Monthly Annually Information Systems Analyst (ISAN) X 1 $38.25 $3,059.74 $6,629.43 $79,553.21 2 $40.16 $3,212.93 $6,961.35 $83,536.22 3 $42.17 $3,373.32 $7,308.86 $87,706.35 4 $44.27 $3,541.94 $7,674.19 $92,090.33 5 $46.48 $3,718.78 $8,057.35 $96,688.16 RANGE 90 CLASS STEP Hourly Biweekly Monthly Annually Project Manager (PMCD) X 1 $39.06 $3,124.51 $6,769.78 $81,237.32 2 $41.01 $3,280.79 $7,108.38 $85,300.50 3 $43.06 $3,444.78 $7,463.68 $89,564.17 4 $45.21 $3,616.99 $7,836.81 $94,041.74 5 $47.47 $3,797.94 $8,228.87 $98,746.49 Page 5 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Employees' Association (RPEA) RANGE 92 CLASS STEP Hourly Biweekly Monthly Annually Civil Engineer (CIVE) X 1 $40.14 $3,210.88 $6,956.90 $83,482.76 Community Services Manager (CSMG) 2 $42.14 $3,371.26 $7,304.41 $87,652.88 Information Systems Operations Manager (ISOM) 3 $44.25 $3,539.88 $7,669.74 $92,036.86 Planner III - Housing and Economic Dev Specialist (PLNR3H) 4 $46.46 $3,716.72 $8,052.89 $96,634.70 5 $48.79 $3,902.81 $8,456.09 $101,473.12 Page 6 CITY OF ROHNERT PARK - PAY RATES AND RANGES Service Employees' International Union (SEIU) Local 1021- Maintenance Workers RANGE 52W STEP Hourly Biweekly Monthly Annually Maintenance Worker Trainee (MWT) 1 $16.26 $1,300.59 $2,817.96 $33,815.46 2 $17.07 $1,365.88 $2,959.41 $35,512.92 3 $17.93 $1,434.25 $3,107.55 $37,290.57 4 $18.83 $1,506.22 $3,263.48 $39,161.78 5 $19.77 $1,581.79 $3,427.21 $41,126.55 RANGE 60W STEP Hourly Biweekly Monthly Annually Landscape Maintenance Worker (LMW) 1 $19.32 $1,545.81 $3,349.25 $40,190.95 2 $20.29 $1,622.92 $3,516.32 $42,195.81 3 $21.30 $1,704.14 $3,692.30 $44,307.61 4 $22.37 $1,789.47 $3,877.19 $46,526.33 5 $23.49 $1,878.92 $4,071.00 $48,851.98 RANGE 64W STEP Hourly Biweekly Monthly Annually Meter Technician (PWMT) 1 $21.17 $1,693.34 $3,668.91 $44,026.93 2 $22.23 $1,778.16 $3,852.69 $46,232.28 3 $23.34 $1,867.10 $4,045.38 $48,544.57 4 $24.51 $1,960.66 $4,248.10 $50,977.14 5 $25.74 $2,058.85 $4,460.83 $53,530.01 RANGE 70W STEP Hourly Biweekly Monthly Annually Maintenance Worker I (MW1) 1 $25.90 $2,071.70 $4,488.68 $53,864.15 2 $27.19 $2,175.54 $4,713.67 $56,564.04 3 $28.56 $2,284.52 $4,949.80 $59,397.59 4 $29.98 $2,398.65 $5,197.07 $62,364.80 5 $31.48 $2,518.42 $5,456.59 $65,479.03 RANGE 74W STEP Hourly Biweekly Monthly Annually Fleet Mechanic (FMEC) 1 $28.58 $2,286.58 $4,954.25 $59,451.06 Maintenance Worker 11 (MW2) 2 $30.01 $2,400.70 $5,201.52 $62,418.26 3 $31.51 $2,520.48 $5,461.04 $65,532.49 4 $33.08 $2,646.43 $5,733.93 $68,807.11 5 $34.73 $2,778.54 $6,020.18 $72,242.12 RANGE 78W STEP Hourly Biweekly Monthly Annually Electrician (ELEC) 1 $31.42 $2,513.28 $5,445.45 $65,345.37 2 $32.98 $2,638.72 $5,717.22 $68,606.63 3 $34.64 $2,770.83 $6,003.47 $72,041.64 4 $36.36 $2,909.12 $6,303.09 $75,637.03 5 $38.18 $3,054.60 $6,618.30 $79,419.55 RANGE 79W STEP Hourly Biweekly Monthly Annually Arborist (ARB) 1 $32.21 $2,577.03 $5,583.56 $67,002.73 Fleet Services Supervisor (FSS) 2 $33.83 $2,706.06 $5,863.13 $70,357.54 Instrumentation Technician (INST) 3 $35.52 $2,841.26 $6,156.06 $73,872.75 Supervising Maintenance Worker (SMW) 4 $37.29 $2,983.14 $6,463.48 $77,561.71 5 $39.15 $3,132.22 $6,786.48 $81,437.79 Page 7 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Public Safety Officers' Association (RPPSOA) RANGE 68 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Dispatcher (PSD) XD 1 $27.80 $2,223.98 $4,818.61 $57,823.38 2 $29.19 $2,335.22 $5,059.63 $60,715.62 3 $30.65 $2,452.22 $5,313.15 $63,757.82 4 $32.19 $2,575.00 $5,579.17 $66,950.00 5 $33.79 $2,703.54 $5,857.68 $70,292.14 PT Public Safety Dispatcher (PTD) - Hourly 1 $27.80 2 $29.19 3 $30.65 4 $32.19 5 $33.79 RANGE 69 CLASS STEP Hourly Biweekly Monthly Annually Community Services Officer (CSO) S -CSO 1 $24.36 $1,948.76 $4,222.31 $50,667.76 2 $25.57 $2,045.99 $4,432.98 $53,195.79 3 $26.85 $2,148.17 $4,654.36 $55,852.37 4 $28.19 $2,255.29 $4,886.46 $58,637.49 5 $29.60 $2,368.18 $5,131.05 $61,572.58 RANGE 81 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer Trainee (PSOT) S 1 $26.22 $2,097.64 $4,544.90 $54,538.75 RANGE 83 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Communications Supervisor XD 1 $35.03 $2,802.42 $6,071.92 $72,863.02 (PSCS) 2 $36.78 $2,942.50 $6,375.43 $76,505.10 3 $38.63 $3,090.00 $6,695.00 $80,340.00 4 $40.55 $3,244.09 $7,028.86 $84,346.29 5 $42.58 $3,406.42 $7,380.57 $88,566.82 RANGE 84A CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer I (PSO1) S 1 $34.41 $2,752.98 $5,964.80 $71,577.58 2 $36.13 $2,890.59 $6,262.95 $75,155.39 3 $37.95 $3,035.62 $6,577.17 $78,926.02 4 $39.84 $3,187.23 $6,905.67 $82,868.03 5 $41.83 $3,346.26 $7,250.24 $87,002.86 6 $43.71 $3,497.06 $7,576.95 $90,923.46 RANGE 84B CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer 11 (PSO2) S 1 $35.28 $2,822.20 $6,114.77 $73,377.20 2 $37.04 $2,963.10 $6,420.06 $77,040.70 3 $38.89 $3,111.42 $6,741.42 $80,897.02 4 $40.84 $3,267.16 $7,078.85 $84,946.16 5 $42.88 $3,430.31 $7,432.34 $89,188.11 6 $44.81 $3,584.40 $7,766.20 $93,194.40 RANGE 84C CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer III (PSO3) S 1 $36.51 $2,921.08 $6,329.01 $75,948.08 2 $38.34 $3,066.93 $6,645.01 $79,740.13 3 $40.25 $3,220.19 $6,977.08 $83,724.99 4 $42.26 $3,380.87 $7,325.22 $87,902.67 5 $44.37 $3,549.79 $7,691.22 $92,294.59 6 $46.37 $3,709.65 $8,037.57 $96,450.85 Page 8 CITY OF ROHNERT PARK - PAY RATES AND RANGES Rohnert Park Public Safety Officers' Association (RPPSOA) RANGE 84D CLASS STEP Hourly Biweekly Monthly Annually Public Safety Officer IV (PSO4) S 1 $38.34 $3,066.93 $6,645.01 $79,740.13 2 $40.25 $3,220.19 $6,977.08 $83,724.99 3 $42.26 $3,380.87 $7,325.22 $87,902.67 4 $44.37 $3,549.79 $7,691.22 $92,294.59 5 $46.60 $3,727.78 $8,076.85 $96,922.18 6 $48.69 $3,895.05 $8,439.27 $101,271.25 RANGE 86A CLASS STEP "Hourly Biweekly Monthly Annually Fire Public Safety Officer I (FPSO1) S 1 $23.84 $2,677.79 $5,801.87 $69,622.44 2 $25.04 $2,811.63 $6,091.88 $73,102.51 3 $26.29 $2,952.70 $6,397.51 $76,770.14 4 $27.60 $3,100.17 $6,717.04 $80,604.48 5 $28.98 $3,254.86 $7,052.20 $84,626.37 6 $30.29 $3,401.53 $7,369.99 $88,439.87 RANGE 86B CLASS STEP "Hourly Biweekly Monthly Annually Fire Public Safety Officer II (FPSO2) S 1 $24.44 $2,745.11 $5,947.74 $71,372.89 2 $25.66 $2,882.17 $6,244.69 $74,936.33 3 $26.95 $3,026.44 $6,557.28 $78,687.31 4 $28.30 $3,177.92 $6,885.49 $82,625.85 5 $29.71 $3,336.61 $7,229.33 $86,751.93 6 $31.04 $3,486.49 $7,554.07 $90,648.79 RANGE 86C CLASS STEP "Hourly Biweekly Monthly Annually Fire Public Safety Officer III (FPSO3) S 1 $25.30 $2,841.29 $6,156.13 $73,873.55 2 $26.56 $2,983.15 $6,463.50 $77,562.02 3 $27.89 $3,132.23 $6,786.50 $81,438.03 4 $29.28 $3,288.52 $7,125.13 $85,501.60 5 $30.74 $3,452.83 $7,481.13 $89,773.55 6 $32.13 $3,608.32 $7,818.02 $93,816.28 RANGE 86D CLASS STEP "Hourly Biweekly Monthly Annually Fire Public Safety Officer IV (FPSO4) S 1 $26.56 $2,983.15 $6,463.50 $77,562.02 2 $27.89 $3,132.23 $6,786.50 $81,438.03 3 $29.28 $3,288.52 $7,125.13 $85,501.60 4 $30.74 $3,452.83 $7,481.13 $89,773.55 5 $32.29 $3,625.95 $7,856.23 $94,274.74 6 $33.73 $3,788.65 $8,208.75 $98,505.01 RANGE 89 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Sergeant (PSGT) S 1 $46.20 $3,695.64 $8,007.22 $96,086.64 2 $48.50 $3,880.22 $8,407.13 $100,885.62 3 $50.92 $4,073.86 $8,826.69 $105,920.26 4 $53.48 $4,278.21 $9,269.45 $111,233.41 5 $56.15 $4,491.62 $9,731.85 $116,782.22 6 $58.68 $4,694.33 $10,171.04 $122,052.53 RANGE 91 CLASS STEP "Hourly Biweekly Monthly Annually Fire Assignment Sergeant (FSGT) S 1 $32.01 $3,594.69 $7,788.50 $93,462.02 2 $33.61 $3,774.23 $8,177.49 $98,129.91 3 $35.28 $3,962.58 $8,585.59 $103,027.03 4 $37.05 $4,161.35 $9,016.25 $108,195.05 5 $38.90 $4,368.93 $9,466.03 $113,592.30 6 $40.66 $4,566.10 $9,893.22 $118,718.64 "Hourly rate based on 2,920 hours annually Page 9 CITY OF ROHNERT PARK - PAY RATES AND RANGES $31.15 Miscellaneous Part-Time Hourly Positions RANGE 38 STEP 1 STEP 2 STEP 3 PT Pool Cashier (PTPC)2 $12.00 $12.50 $13.00 RANGE 43 STEP 1 STEP 2 STEP 3 PT Box Office Assistant (PTBA)' $12.50 $13.00 $13.50 PT Community Services Leader (PTCSL)2 PT Facility Attendant (PTFA)' PT Swim Instructor (PTIL)2 RANGE 45 STEP 1 STEP 2 STEP 3 PT Animal Shelter Assistant (ASA)' $13.75 $14.25 $14.75 PT Arts Center House Manager (PTHM)' PT Lifeguard (PTLC)2 PT Senior Community Services Leader (PTSCSL)2 PT Senior Facility Attendant (PTSFA)' PT Senior Swim Instructor (PTSIL)2 PT Theatre Technician I (PTT1)' RANGE 53 STEP 1 STEP 2 STEP 3 PT Custodian (PTC)' $15.13 $15.63 $16.13 PT Lead Animal Shelter Assistant (LASA)' PT Office Assistant (PT01)' PT Seasonal Maintenance Assistant (SMA)2 PT Senior Lifeguard (PTSRL)2 PT Theatre Technician II (PTT2)' RANGE 59 STEP 1 STEP 2 STEP 3 PT Administrative Intern (PTAI)' $16.00 $16.50 $17.00 PT Community Services Coordinator (PTCSC)' PT Lead Custodian (PTCL)' PT Pool Manager (PTPMGR)2 PT Senior Office Assistant (PT02)' RANGE 63 STEP 1 STEP 2 STEP 3 PT Public Safety Records Clerk (PTPSRC)' $19.50 $20.00 $20.50 RANGE 68 STEP 1 STEP 2 STEP 3 PT Information Systems Assistant (PTIS)' $24.00 $24.50 $25.00 MISCELLANEOUS HOURLY RANGE PT Building Inspector (PTBI) $31.15 - $37.86 PT Capital Improvement Project Manager (PTCIP) $46.56 - $56.59 PT Project Coordinator (PTPJC) $39.58 - $48.11 PT Public Works Inspector (PTPWI) $29.66 - $36.05 PT Residential Building Plans Examiner (PTRBP) $33.85 - $41.14 PT Technical Advisor (PTTA) $14.25 - $47.50 Temporary Management Analyst (TMAN) $25.00 - $40.00 Page 10 CITY OF ROHNERT PARK - PAY RATES AND RANGES Miscellaneous Part -Time Hourly Positions Stipends by Unit Public Safety Amount/Percentage Euthanasia Certification 7% Ill A worker is eligible for a one-step increase after every 1,000 cumulative hours worked in same class, upon approval of Department Head. 121 A returning seasonal worker hired to the same class is eligible for a one-step increase (relative to the worker's step at last service break) on May 1 after the previous season ended, upon approval of Department Head. Page 11 CITY OF ROHNERT PARK - PAY RATES AND RANGES Pensionable Stipends by Unit All Units Amount/Percentage Acting Pay 5%-10% *Longevity 2%-10% By Employment Contract Amount/Percentage POST Certification Pay (Director of Public Safety) - Executive 10% ***Uniform Allowance (Director of Public Safety) $1,080/year Confidential Amount/Percentage Bilingual $100/month Educational Incentive - BA/BS, MA/MS $50/month Rohnert Park Employees' Association (RPEA) Amount/Percentage Bilingual $100/month Educational Incentive - MA/MS $50/month Rohnert Park Public Safety Managers' Association (RPPSMA) Amount/Percentage POST Certification Pay (Commanders) - Supervisory 7.0% POST Certification Pay (Commanders) - Management 8.5% ***Uniform Allowance $1,080/year Rohnert Park Public Safety Officers' Association (RPPSOA) Amount/Percentage Acting Supervisor/Watch Commander 5%-10% Acting Commander Bilingual Canine Handler Detective Field Training Officer Non -Sworn Training Officer Motorcycle Duty **Intermediate POST Certification **Advanced POST Certification **POST Supervisory Certification (Sergeant) POST Field Evidence Tech Certification (CSO) Shift Differential Special/Extra Assignments ***Uniform Allowance 10%-15% $175/month 3.0% 5.0% 5.0% 5.0% 5.0% 4.5% 7.0% 9.0% 2.5% 5.0% 5.0% $1,080/year (sworn); $540/year (CSO) Service Employees' International Union (SEIU) Amount/Percentage Certification and License Program - Level 1 2.6% Certification and License Program - Level II 4.5% Certification and License Program - Level III 6.0% Educational Incentive Pay - Level I $75/month Educational Incentive Pay - Level II $100/month Educational Incentive Pay - Level III $135/month *Inactive stipend; closed to new hires **Only one POST stipend paid per employee ***Only pensionable for classic PERS members Page 12 ITEM NO. 7C2 �OtINLxr PAI k Mission Statement "We Care for Our Residents by Working Together to Build a �z Better Community for Today and Tomorrow.CALIF" DRN � CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 11, 2018 Department: Community Services Submitted By: John McArthur, Director of Public Works and Community Services Prepared By: Cindy Bagley, Community Services Manager Angela Beran, Management Analyst, Public Works and Community Services Agenda Title: Adopt a Resolution Approving the Amendments to the Co -Sponsorships and Fee Waivers Policy RECOMMENDED ACTION Adopt a resolution approving the amendments to the Co -Sponsorships and Fee Waivers Policy. BACKGROUND At its regular meeting on August 22, 2017, the City Council approved and adopted a revised Co - Sponsorships and Facility Waivers Policy. The policy addresses the fact that the City receives several requests from local non-profit groups to waive fees for special events held in City facilities. The policy recognizes the importance of supporting these groups in their efforts to help create community within the City of Rohnert Park. Currently, the policy states that only non-profit organizations with a 501(c)3 or 501(c)4 designation are eligible to receive up to $1,000 in waived fees for no more than one event per year. In the policy, Project Graduation is the only event that is eligible for a waiver exceeding $1,000 with City Manager approval. In addition to the criteria above, the current policy also states that fees may be waived, or co - sponsorships approved by the City Manager or his designee, based on the following criteria: a. The program or event is of significant value to the community (City or Rohnert Park and/or Sonoma County) and is open to the public. b. The waiver/co-sponsorship will not be detrimental to the City's financial situation. c. There is no conflict of interest or perception of a significant conflict of interest for the City. d. The proposed event or program shall not have a significant impact on City facilities or other City activities, and any minor impacts shall be mitigated by the applicant. While the policy has provided fee waivers to several organizations, the policy in its current form has prevented some non -profits from being able to get fees waived for more than one event in a 12 month period. The original intention of the $1,000 limit once per year was in order to ensure that there was not a devastating amount of loss in revenue because of the waived fees. ITEM NO. 7C2 The City Council received an update from staff with a draft of the proposed amendments to the Co -Sponsorships and Fee Waivers Policy at its regular meeting on November 27, 2018 and directed staff to bring back the amended policy and resolution for formal adoption. ANALYSIS: In the past, the fees waived for organizations have been absorbed as a "loss in revenue" within Community Services where the fees would normally be collected. The Annual Report submitted to City Council on October 23 detailing the fees waived in FY 2017-18 are included in Table 2 below as a reference for approximately how much revenue is typically lost. Due to the amount of revenue The Rohnert Park Foundation (Foundation) has received in the last fiscal year, and the estimates regarding the revenue it will recognize in the future, the 2018-19 Fiscal Year represents the first year in which revenue lost in Community Services from fee waivers will be recovered by a donation from the Foundation up to $50,000. Because of this change, staff is proposing that the fee waiver policy be amended with the changes identified in Table 1 below. Table 1: Proposed Amendments to Co -Sponsorships and Fee Waivers Policy Current Policy Language Proposed Policy Language Any charitable [501(c)3] or social welfare Local nonprofit organizations, an organization [501(c)4] organization based within the City that has been conferred eligible for nonprofit of Rohnert Park or Sonoma County; IRS status by the Internal Revenue Service under documentation of non-profit status may be United States Internal Revenue Code Section required. The Chamber of Commerce will 501(c)(3), 501(c)(4), or 501(c)(6), and also be eligible so long as it retains any maintains an office or provides services 501(c) status. within the City of Rohnert Park. An organization shall be eligible for a Remove sponsorship or fee waiver only once within a 12 month period. Fee waivers and co -sponsorships may not Fee waivers and co -sponsorships may not exceed $1,000 in total cash/in-kind value, exceed $1,000 in total cash/in-kind value per with the exception of Project Graduation event, with the exception of Project event, for which additional funding may be Graduation, Founder's Day and Chamber granted at the discretion of the City Manager. of Commerce Holiday Lights events, for which additional amounts may be granted at the discretion of the City Manager. The following events are eligible for future fee The following events are eligible for future fee waivers and/or co -sponsorships based on their waivers and/or co -sponsorships based on their history of events in Rohnert Park, subject to history of events in Rohnert Park, subject to the the limit of "e" above: limit of "e" above: • Cotati Rohnert Unified School District • Cotati Rohnert Unified School District Middle School Career Fair Middle School Career Fair • Project Graduation • Credo High School Dance • Credo High School Dance • Fishing Derby at Roberts Lake • Fishing Derby at Roberts Lake • Child Parent Institute Day Camp • Child Parent Institute Day Camp • Rotary Club Toy Drive N ITEM NO. 7C2 • Rotary Club Toy Drive • Miss Sonoma County Amount Activities which are ineligible for waivers and Activities which are ineligible for waivers and co-sponsorship include those which: co-sponsorship include those which: i. Enhance private businesses or generate i. Enhance private businesses or generate profit for a business, even if some profit for a business, even if some proceeds are donated to non -profits proceeds are donated to non -profits ii. Are held on behalf of, in support of, or in ii. Are held on behalf of, in support of, or in opposition to any political candidate or opposition to any political candidate or ballot measure or advocate a political ballot measure or advocate a political position position iii. Advocate or promote the sale or use of iii. Advocate or promote the sale or use of tobacco, alcohol, controlled substances, tobacco, alcohol, controlled substances, firearms or other weapons firearms or other weapons iv. Promote adult-oriented businesses or iv. Promote adult-oriented businesses or include pornography include pornography v. Solicit criminal activity v. Solicit criminal activity vi. Are held on private property vi. Are held on private property vii. Are held at the Performing Arts Center, vii. Are held at the Performing Arts Center, unless part of "g" above. unless part of "f 'above. viii. Are regular events hosted by an organization, are events requiring recurring use of the same or similar City -property or facilities, or are events of long-term duration lasting longer than 2 days. The proposed amendments give the City the opportunity to support eligible organizations for more than one event per year. For example, during this fiscal year, the Rotary Club of Rohnert Park- Cotati applied for a fee waiver for both their annual toy drive and their annual Veteran's appreciation dinner. The policy in its current form prevents the City from waiving fees for both of these events because they fall within the same 12 month period (Fiscal Year). The proposed amendments also give the City Manager discretion to waive fees in excess of $1,000 for not only Project Graduation, but also Chamber of Commerce Holiday Lights (Holiday Lights) and Founder's Day. Staff have been bringing a separate report to City Council to waive fees for Founder's Day. And, in the past, the fees waived for the Holiday Lights event was under -reported. Table 2 illustrates the amended fee which changed from $300 to $3,550. The additional $3,250 represents the set-up and breakdown of the lights by maintenance crews. Lastly, Miss Sonoma County was removed from the list of events eligible for fee waivers because the City has entered into a separate, multi-year use agreement with the organizer's producing that event. Table 2: Co -Sponsorships and Fee Waivers granted in FY 2017-18 Name of Event Amount Community Benefit Founder's Day' $4,981 Celebrates Rohnert Park's history, fosters City/community partnerships and promotes economic development. ITEM NO. 7C2 Chamber of Commerce $3,550* Serves as a gathering place for the community to Holiday Lights celebrate the holiday season. Promotes economic development. CPRUSD Middle School $800 Supports a partnership with the school district and Career Fair promotes economic vitality through investment in the future of our youth. Project Graduation" $3,800 Supports a partnership with the school district and provides a safe place for teens to spend the night after graduation. Fishing Derby $908 Serves approximately 500 children and families by introducing the sport of fishing. Credo High School Dance $765 Supports local charter school that does not have a facility of their own. Child Parent Institute $1,000 Supports local non-profit organization that gives families with low income an opportunity to have their children attend a summer camp program. Rotary Club Toy Drive $870 Promotes community building and provides families toys during the holiday season. 'Included for informational purposes only. Fee exceeds City Manager's approval authority per policy, consequently, fee was waived by City Council on October 10, 2017. "City Manager authorized by policy to increase amount of fees waived for this event. *The Holiday Lights waiver amount has been amended since the October 23, 2018 meeting to reflect more accurately the waiver amount. OPTIONS CONSIDERED: Option 1: Adopt a resolution approving the amendments to the Co -Sponsorships and Fee Waivers Policy. This will formalize and document the following amendments to the current policy by: - Removing the limit of one time per 12 month period for eligible organizations to receive a fee waiver - Changing the $1,000 cap from an annual cap to a "per event" cap - Adding Founder's Day and Chamber of Commerce Holiday Lights to the list of events that are eligible for excess of $1,000 at the City Manager's discretion - Adding to the list of activities ineligible for waivers and co -sponsorships regular, recurring use events (i.e. weekly meetings) or events lasting longer than 2 days Staff recommend this option. Option 2: City Council could choose to leave the Co -Sponsorships and Fee Waivers as it is and adopt no amendments. Because the City will not experience a loss in revenue from waiving fees because of the contribution from the Rohnert Park Foundation, staff does not recommend this option. al ITEM NO. 7C2 FISCAL IMPACT The total amount of fees waived for events in FY 2017-18 was $13,424, which represented a loss in revenue. The Rohnert Park Foundation will be contributing up to $50,000 to waive City fees for facility use, which eliminates the loss in revenue for the City. Department Head Approval Date: 11-29-2018 J. McArthur Finance Director Approval Date: N/A B. Howze Human Resources Approval Date: N/A V. Perrault City Attorney Approval Date: 11-28-2018 S. Rudin City Manager Approval Date: 11-29-2018 D. Jenkins Attachments (list in packet assembly order): 1. Resolution 2018-158 2. Exhibit A: Amended Co -Sponsorship and Fee Waivers Policy 5 RESOLUTION NO. 2018-157 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, CALIFORNIA, ADOPTING THE AMENDED CO -SPONSORSHIPS AND FEE WAIVERS POLICY WHEREAS, the City of Rohnert Park routinely receives requests from various non-profit organizations to co-sponsor various activities, or to waive temporary use permit fees and/or rental fees for the use of City facilities; and WHEREAS, the City Council of the City of Rohnert Park recognizes the value of partnering with other organizations to provide additional services of benefit to the community, while still upholding its fiscal responsibilities; and WHEREAS, the City Council approved the Co -Sponsorships and Fee Waivers Policy in August, 2017; and WHEREAS, the City desires to amend the policy to expand the number of fee waivers available to organizations per year, expand the list of organizations eligible for fee waivers, expand the authority of the City Manager to provide fee waiver and co-sponsorship contributions to the Founder's Day and Chamber of Commerce Holiday Lights, and make clarifying revisions to the Policy to ensure fee waivers are not provided for routine or recurring events (such as administrative meetings); and WHEREAS, the City Council now desires to adopt the revised Co -Sponsorships and Fee Waivers Policy. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby adopt the attached Co -Sponsorships and Fee Waivers Policy attached hereto as Exhibit "A." DULY AND REGULARLY ADOPTED this 11th day of December, 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: Caitlin Saldanha, Assistant City Clerk Attachment: Exhibit A AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: CO -SPONSORSHIPS AND FEE WAIVERS ❑ RESO NO: 1. PURPOSE The City of Rohnert Park receives requests from non-profit organizations and service clubs to co- sponsor activities and to waive rental fees for City facilities, special event fees for events held on City property, and waive temporary use permit fees for events held on private property. Examples include sporting events, school events, festivals, toy drives, community events, lunches and dinners. Recognizing the value of partnering with other organizations to provide services of benefit to the community, while still upholding its fiscal responsibilities, the City has established this policy on when fees may be waived or co -sponsorships approved. This policy applies to events of a short duration, and not to long-term or on-going uses for which rentals of City property are more appropriate. 2. POLICY Organizations eligible for fee waivers and co -sponsorships include: 1. Government agencies whose use is consistent with its normal functions, including public schools in Rohnert Park not managed by the Cotati-Rohnert Park School District. Any requests from schools managed by the Cotati-Rohnert Park Unified School District shall follow any Use Agreement with the School District. 2. Local nonprofit organizations, an organization that has been conferred eligible for nonprofit status by the Internal Revenue Service under United States Internal Revenue Code Section 501(c)(3), 501(c)(4), or 501(c)(6), and maintains an office or provides services within the City of Rohnert Park. 3. Fees may be waived, or co -sponsorships approved, by the City Manager or his/her designee, based on the following criteria: a. The program or events is of significant value to the community (City of Rohnert Park and/or Sonoma County) and is open to the public. b. The waiver/co-sponsorship will not be detrimental to the City's financial situation. c. There is no conflict of interest or perception of a significant conflict of interest for the City. d. The proposed event or program shall not have a significant impact on City facilities or other City activities, and any minor impacts shall be mitigated by the applicant. e. Fee waivers and co -sponsorships may not exceed $1,000 in total cash/in-kind value per event, with the exception of the Project Graduation, Founder's Day and Page 1 of 4 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: CO -SPONSORSHIPS AND FEE WAIVERS ❑ RESO NO: Chamber of Commerce Holiday lights events, for which additional amounts may be granted at the discretion of the City Manager. f. The following events are eligible for future fee waivers and/or co -sponsorships based on their history of events in Rohnert Park, subject to the limit of "e" above: • Cotati Rohnert Unified School District Middle School Career Fair • Credo High School Dance • Fishing Derby at Roberts Lake • Child Parent Institute Day Camp • Rotary Club Toy Drive Activities which are ineligible for waivers and co-sponsorship include those which: i. Enhance private businesses or generate profit for a business, even if some proceeds are donated to non -profits ii. Are held on behalf of, in support of, or in opposition to any political candidate or ballot measure or advocate a political position iii. Advocate or promote the sale or use of tobacco, alcohol, controlled substances, firearms or other weapons iv. Promote adult-oriented businesses or include pornography v. Solicit criminal activity vi. Are held on private property vii. Are held at the Performing Arts Center, unless part of "f" above. viii. Are regular events hosted by an organization, are events requiring recurring use of the same or similar City -property or facilities, or are events of long-term duration lasting longer than 2 days. Religious organizations with the required IRS status for charitable or social welfare organizations may apply if the proposed event neither promotes religious messages nor advocates for or promotes religious beliefs. Co-sponsorship or fee waivers granted by the City are not intended to create public forums for general speech and/or public expression. Availability of a non-profit or other reduced rate shall not affect eligibility for a fee waiver or sponsorship. Page 2 of 4 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: CO -SPONSORSHIPS AND FEE WAIVERS ❑ RESO NO: 3. ADMINISTRATION OF POLICY All applicants must follow the requirements in the City's standard use agreement. The event or program will comply with the City's non-discrimination policy and all other applicable City policies. Applications for fee waivers must be submitted at the time a facility is reserved and must include all required information no less than 60 days in advance of the event. Security deposits will be refunded if a fee waiver application is denied. The City reserves the right to access all activities at any time to ensure all rules, regulations, conditions of use, City and health and safety laws are not violated. Co -sponsorships and fee waivers can be revoked at any time, effective immediately, if the recipient agency or organization fails to comply with this policy or any other local, State or Federal regulation. Upon agreeing to co-sponsor or waive fees for an event, program or project, the City may provide some or all of the following: a. City staff assistance with planning, organizing, and/or conducting of the activity; b. Use of the City's name, logo, or other imagery on promotional materials; c. Use of City resources including equipment and supplies, which may be at additional cost; d. Assistance with the promotion of the activity via the City's website, social media channels, Rohnert Park Cable Television, Recreation Activity Guide, email lists, digital billboards, or other sources; e. Display space for promotional materials at City facilities. Applicants denied a fee waiver or co-sponsorship may deliver a written appeal for consideration by the City Manager or other members of the City's Executive team as designated by the City Manager within one week of the denial, along with the application for facility use, fee waiver, and any supporting documentation. The decision then made by the City Manager shall be final. Staff shall provide annual reports to the City Manager regarding fee waivers and co -sponsorships approved or implemented during the past fiscal year. The City Manager shall provide the report to City Council no later than sixty (60) days following the close of the fiscal year. Page 3 of 4 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT/TITLE: POLICY NO: APPROVED BY: APPROVAL DATE: CO -SPONSORSHIPS AND FEE WAIVERS ❑ RESO NO: REVISION HISTORY: 8/22/2017 ADOPT BY MINUTE ORDER POLICY NO. 2.06.004, RESCINDING RESOLUTION NO. 2011-26 7/26/2011 RESOLUTION NO. 2011-66 ADOPTING A FEE WAIVER AND CO-SPONSORSHIP POLICY NO. 490.13 Page 4 of 4 Meeting Date: Department: Submitted By: Prepared By: Agenda Title: ITEM NO. 70 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT December 11, 2018 Finance Betsy Howze, Finance Director Betsy Howze, Finance Director Adoption of Resolution Accepting the Development Impact Fee Report for Fiscal Year July 1, 2017 through June 30, 2018 RECOMMENDED ACTION: Adopt Resolution Accepting the Development Impact Fee Report for Fiscal Year July 1, 2017 through June 30, 2018. BACKGROUND: In 1987 the State enacted Assembly Bill No. 1600, adding Section 66000 et seq. to the Government Code. This law requires that any city imposing development impact fees must report certain information each year. In accordance with this requirement, staff annually reports to the City Council, pursuant to Government Code 66006, for each development impact fee collected: (a) the fee description; (b) the amount of the fee; (c) the beginning and ending balances of each fund for which the impact fees were collected; (d) the amount of fee collected and the corresponding interest earned; (e) the identification of each public improvement on which fees were expended and the amounts expensed on each such improvement; (f) the approximate date by which the construction of the public improvements will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement; (g) a description of any interfund transfer, loan or any refund made for each impact fee fund; and (h) the amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001. For items (a) through (h), the information for FY 2017-18 is provided below for each development impact fee. In addition to the annual reporting requirement, Government Code 66001 requires that the City prepare a report for the fifth fiscal year following the first deposit into the account or fund, and every five years thereafter, the City is required to make the following findings with respect to that portion of the fund or account remaining unexpended, whether committed or uncommitted: (a) Identify the purpose to which the fee is to be put; (b) Demonstrate a reasonable relationship between the fee and the purpose for which it is charged; (c) Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements identified in paragraph (2) of subdivision (a); and (d) Designate the approximate dates on which the funding referred to in subparagraph (c) is expected to be deposited into the appropriate account or fund. 1 ITEM NO. 70 ANALYSIS: In accordance with the requirements of Government Code section 66000 et seq., City staff have prepared the City's Annual Development Impact Fee Report, attached as Exhibit A. To be in full compliance with State law, the City must: 1. Report Annually pursuant to Government Code 66006; 2. Spend or commit development impact fees within five years of collecting them; or 3. Report every five years and make findings required by Government Code 66001(d) including a finding that demonstrates a reasonable relationship remains between the need for the fees and the purpose for which the fee was originally proposed. This report has been prepared for FY 2017-18, and was made available to the public as of November 21, 2018. After posting, minor unsubstantial changes were made to the report. The report has been identified as "REVISED" and reposted. OPTIONS CONSIDERED: As the City is required to comply with AB 1600 Development Impact Fee in its entirety, no alternatives to the proposed resolution have been considered. FISCAL IMPACT/FUNDING SOURCE: None. Department Head Approval Date: November 21, 2018 City Attorney Approval Date: November 26, 2018 City Manager Approval Date: December 4, 2018 Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A - Annual Development Impact Fee Report 3. Attachment 1 to Exhibit A — Development Impact Fees 2 RESOLUTION NO. 2018-158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ACCEPTING THE DEVELOPMENT IMPACT FEE REPORT FOR FISCAL YEAR JULY 1, 2017 THROUGH JUNE 30, 2018 WHEREAS, pursuant to Government Code Section Government Code Section 66000 et seq., the City of Rohnert Park is required to prepare an annual report regarding development impact fees within 180 days after the close of each fiscal year; and, WHEREAS, staff has prepared a report that contains the information required by Government Code Section 66000 et seq., a copy of which is attached hereto as Exhibit A and incorporated by this reference; and, WHEREAS, this report has been made available to the public not less than fifteen (15) days from the date of the next regularly scheduled public meeting. The report has been available for public review at the Clerk's office and on the City's website since November 21, 2018; and, WHEREAS, Government Code Section 66001 (d) requires a local agency to make findings with respect to any unexpended funds for the fifth fiscal year following the first deposit into the account or fund; and, WHEREAS, the Per Acre Development Fee Fund No. 110; Affordable Housing Linkage Fee Fund No. 147; Traffic Signalization Fund No. 150; and Copeland Creek Drainage Fund No. 191 contain unexpended funds; and, WHEREAS, the Per Acre Development Fee Fund is used to fund the expansion of the City's water system, including, but not limited to production, storage, and distribution facilities and engineering and planning studies for those facilities, that is necessary to serve new development; and, WHEREAS, there is a reasonable relationship between the Per Acre Development Fee and its use because the fee is reasonably calculated to cover the costs of constructing water production, storage and distribution facilities necessary to serve new development; and WHEREAS, the revenue collected from the Per Acre Development Fee has been deposited in the City's Per Acre Development Fee Fund No. 110 and no additional funds are anticipated to be deposited because the fee was eliminated in 2016; and, WHEREAS, funds available in the Per Acre Development Fee Fund, No. 110, which total $831,503.99, will be used in FY 2018-19 to complete extensions of the City's water distribution system to serve new development; and, 2018-158 WHEREAS, the Affordable Housing Linkage Fee Fund No. 147 serves as a mechanism for non-residential development to offset the impacts created by new workers on the City's affordable housing stock; and, WHEREAS, there is a reasonable relationship between the Affordable Housing Linkage Fee and its use, because the fee is reasonably calculated to cover the costs of constructing affordable housing within new developments or implementing housing programs that are outlined in the City's adopted Housing Element; and, WHEREAS, the revenue collected from the Affordable Housing Linkage Fee have been deposited into the City's Affordable Linkage Fee Fund No. 147; and, WHEREAS, until recently the economic recession constrained all residential development, including affordable housing development; and, WHEREAS, in FY 2018-19, $170,000 of fee revenue is budgeted to assist in the securing and renewing affordable housing covenants throughout the City, and as development proceeds and additional revenues are collected, fee revenues will be used to assist in the construction of affordable housing or in the implementation of housing programs that are outlined in the City's adopted Housing Element; and, WHEREAS, Traffic Signalization Fund No. 150 fees are to be used for traffic signals installation in the Rohnert Park Major Thoroughfare District that are necessary to serve new development; and, WHEREAS, there is a reasonable relationship between the Traffic Signalization Fee and its use, because the fee is reasonably calculated to cover the costs of completing traffic flow and signals system needs studies and intersection improvements in FY 2018-19; and, WHEREAS, Traffic Signalization Fees have been deposited into the City's Traffic Signal Fund No. 150 and no additional funds are anticipated to be deposited into this fund because the fee was eliminated in 2004; and, WHEREAS, funds available in the Traffic Signalization Fund, which total $828,498.73 will be used in FY 2018-19 to complete a traffic flow improvement study, a traffic signal system needs study and intersection improvements; and, WHEREAS, Copeland Creek Drainage Fund No. 191 fees are to be used for improvements to the Copeland Creek watershed to offset the impacts of new development; and, WHEREAS, there is a reasonable relationship between the Copeland Creek Drainage Fee and its use, because the fee is reasonably calculated to cover the costs of improvements to the Copeland Creek watershed that were necessary to serve new development in the Copeland Creek Watershed in FY 2018-19; and, 2 2018-158 WHEREAS, Copeland Creek Drainage Fees have been deposited into the City's Copeland Creek Drainage Fund No. 191; and, WHEREAS, funds available in the Copeland Creek Drainage Fund, which total $25,646.53, will be used in FY 2018-19 to implement an upstream detention facility on Copeland Creek. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the foregoing recitals are true and correct. BE IT FURTHER RESOLVED that the City Council does hereby find and adopt as follows: 1. In accordance with Government Code Section 66000 et seq., the City has conducted an annual and five-year review of its development impact fees and capital infrastructure programs and the Council has reviewed the Development Impact Fee Report for the fiscal year 2017-18, attached hereto as Exhibit A. 2. The funds have been and shall be used for the purposes stated in said report and are necessary to mitigate impacts resulting from development in the City and there is a reasonable relationship between the use of the fees and the type of development project upon which the fee is imposed. 3. The Per Acre Development Fee Fund No. 110 contains unexpended funds. The Fee provides for the expansion of the City's water system, including but not limited to production, storage and distribution facilities and necessary engineering and planning studies necessary to serve new development. The City uses the revenue generated by this fee to fund studies associated with water storage for new development and extension of the City's water distribution system to serve new developments. The extension projects were in engineering, design and bid phases in FY 2017-18, and construction commenced in FY 2018-19. 4. The Affordable Linkage Fee Fund No. 147 contains unexpended funds. The Affordable Linkage Fee Fund No. 147 serves as a mechanism for non-residential development to offset the impacts created by new workers on the City's affordable housing stock. There is a reasonable relationship between the Affordable Linkage Fee and its use, because the fee is reasonably calculated to cover the costs of constructing affordable housing or implementing housing programs, which are outlined in the City's adopted Housing Element, and are necessary to offset the impacts of new development. Funds available in the Affordable Linkage Fee Fund No. 147 will be used to assist in securing and nenewing affordable housing covenants throughout the City, and as additional revenues are collected, fee revenue will be used to assist in the construction of affordable housing or in the implementation of housing programs that are outlined in the City's adopted Housing Element. 2018-158 5. The Traffic Signalization Fund No. 150 fees are to be used for traffic signals installation in the Rohnert Park Major Thoroughfare District that are necessary to serve a new development. There is a reasonable relationship between the Traffic Signalization Fee and its use because the fee was reasonably calculated to cover the costs of developing traffic systems to serve new development. Funds available in the Traffic Signalization Fund, which total $828,498.73, will be used to complete a traffic flow improvement study, begin a traffic signal system needs study, and construct intersection improvements in FY 2018-19. Additional funds from the Public Facilities Fee ($521,000), and Measure M ($300,000) may be used to supplement the cost of completing the intersection improvements. 6. The Copeland Creek Drainage Fund No. 191 fees are to be used for improvements to the Copeland Creek watershed to offset the impacts of new development. There is a reasonable relationship between the Copeland Creek Drainage Fee and its use because the fee is reasonably calculated to cover the costs of improvements to the Copeland Creek watershed that were necessary to serve new development. Additional funds from the Public Facilities Fee ($1,332,536) maybe used to supplement the cost of the project. Funds available in the Copeland Creek Drainage Fund, which total $25,646.53, will be to implement an upstream detention facility on Copeland Creek in FY 2018-19. 7. The Council hereby approves, accepts and adopts the Development Impact Fee Report for the fiscal year 2017-18, attached hereto as Exhibit A, and makes the findings set forth in this resolution. DULY AND REGULARLY ADOPTED this 11th day of December, 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: Caitlin Saldanha, Assistant City Clerk Attachment: Exhibit A AHANOTU: BELFORTE MACKENZIE: CALLINAN: STAFFORD: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN:( ) 4 2018-158 *REVISED* Exhibit A CITY OF ROHNERT PARK ANNUAL DEVELOPMENT IMPACT FEE REPORT Fiscal Year July 1, 2017 through June 30, 2018 Issued on November 21, 2018 State Law (Government Code Section 66006), requires each local agency that imposes AB 1600 development impact fees to prepare an annual report providing specific information about those fees. Further, it stipulates that fees imposed on new development have the proper nexus to any project on which they are imposed. AB 1600 imposes certain accounting and reporting requirements with respect to the fees collected. The fees must be segregated from the General Fund and from other funds or accounts containing fees collected for other improvements. Each fund must earn its own interest and be used for the same purpose as the fee collected. The report shall be completed within 180 days after the last day of each fiscal year, and made available to the public at least 15 days in advance of the public meeting at which the report is presented. The following information should be contained in the report: • A description of the type fee in the account or fund. • The amount of the fee. • The beginning and ending balances of each fund for which the impact fees were collected. • The amount of fee collected and the corresponding interest earned. • An identification of each public improvement on which fees were expended and the amounts expensed on each such improvement including the total percentage of the cost of the public improvement that was funded with the fees. • An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement. • A description of any interfund transfer, loan or any refund made for each impact fee fund including the public improvement on which the transferred or loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan. • The amount of refunds made due to sufficient funds being collect to complete financing on incomplete public improvements, and the amount of reallocation of funds made due to administrative costs of refunding unexpended revenue exceeded the amount to be refunded. PER ACRE DEVELOPMENT FEE (Fund No. 110) This fee was established per Resolution 79-08 and repealed by Resolution 2016-112, which adopted the City's Water Capacity Charge (see discussion under Fund No. 519 later in this report). The fee provides for the expansion of the City's water system, including but not limited to production, storage, and distribution facilities and necessary engineering and planning studies. In fiscal year 2017-18, the City used revenue generated by this fee to fund studies associated with water storage for new development. The City has budgeted the remaining revenue from this fee to complete extensions of its water distribution to serve new development. These extension projects were in engineering, design and bid phases in Fiscal Year 2017-18, with construction slated for Fiscal Year 2018-19. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: NA — No longer collected Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 865,041.89 Adjustment to Fund Balance 0.00 Receipts 0.00 Interest 7,175.94 Expenditures 40,713.84 Ending Balance: $ 831,503.99 2 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2013-14 $ 31,774.93 FY 2013-14 $ 334, 331.05 $ 0.00 $ 0.00 366,105.98 FY 2014-15 116,853.34 0.00 279.60 483,238.92 FY 2015-16 145, 346.72 0.00 0.00 628, 585.64 FY 2016-17 250, 052.50 13, 596.25 0.00 865, 041.89 FY 2017-18 7,175.94 40, 713.84 0.00 831, 503.99 Totals $ 885,534.48 $ 54,310.09 $ 279.60 $ 831,503.99 Result: Five year spent test not met in accordance with Government Code 66001. 2 PER ACRE DEVELOPMENT FEE (Fund No. 110) The tables below illustrate the expenditures from the Per Acre Development Fee Fund in Fiscal Year 2017-18 and the planned expenditures for Fiscal Year 2018-19. ver Acre ueveiopmem ree vuonc improvements rr i r --its r:cpenaitures % of Project Project # Project Name Expenditures Funded with Fee 2017-18 Keiser Avenue Parallel Pipeline $ 19,490.84 54.00% N/A Water Tank Study 21,223.00 100.00% Total Expenditures $ 40,713.84 Per Acre ueveiopment t-ee i-uture vuwic improvement Projects % of Project Proiect # Proiect Name Expenditures Funded with Fee 2018-06 South Rohnert Park Transmission Line $ 5,918.00 1.00% 2017-18 Keiser Avenue Parallel Pipeline 806,964.16 54.00% N/A Water Tank Study 14,775.75 100.00% Total Expenditures $ 827,657.91 3 AFFORDABLE HOUSING LINKAGE FEE (Fund No. 147) This fee was established per Resolution 2006-277. The fee serves as a mechanism for non- residential development to offset the impacts created by new workers on the City's affordable housing stock. Although the City budgeted $15,000 in FY 2017-18 to assist in the closing costs for affordable housing in the Southeast Specific Plan Area, the units have not been constructed. As development proceeds, fee revenue will be used to assist in the construction of affordable housing or in the implementation of housing programs that are outlined in the City's adopted Housing Element. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: $0.69 per commercial square foot $1.19 per retail square foot $0.71 per industrial square foot Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 132,193.95 Adjustment to Fund Balance Receipts Interest Expenditures Ending Balance: 0.00 59, 232.36 1,368.32 0.00 $ 192, 794.63 M Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2013-14 $ 30,288.94 FY 2013-14 $ 1,552.50 $ 0.00 $ 0.00 31, 841.44 FY 2014-15 88,646.37 0.00 0.00 120,487.81 FY 2015-16 251.42 0.00 0.00 120,739.23 FY 2016-17 11,454.72 0.00 0.00 132,193.95 FY 2017-18 60,600.68 0.00 0.00 192,794.63 Totals $ 162,505.69 $ 0.00 $ 0.00 $ 192,794.63 Result: Five year spent test not met in accordance with Government Code 66001. M AFFORDABLE HOUSING LINKAGE FEE (Fund No. 147) There were no expenditures from the Affordable Housing linkage fee for Fiscal Year 2017-18 and the table below illustrates the planned expenditures for Fiscal Year 2018-19. M11U1UQLJIC "UUJIIILJ. L-111MCIUV 1 ULUIC rUU11%, 1111 /IUVG111G11LD % of Project Project # Project Name Expenditures Funded with Fee N/A Affordable Covenants Assitance $ 170,000.00 100.00% Total Expenditures $ 170,000.00 E TRAFFIC SIGNALIZATION FEE (Fund No. 150) This fee was established per Resolution 79-84 for the construction of traffic signals at planned intersections. This fee was repealed on July 13, 2004, when the City's Public Facilities Fee was established (see discussion under Fund No. 164 & 165 later in this report). In Fiscal Year 2017-18, the City funded traffic studies as well as engineering, procurement and initial implementation of a new adaptive traffic management system, which will mitigate the impact of new development. In Fiscal Year 2018-19, the City has budgeted for major improvements at the intersection of Southwest Boulevard and Commerce Boulevard. No loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: NA -No longer collected Fund Balance, Receipts, and Interest Earned: Beginning Balance: Adjustment to Fund Balance Receipts Interest Expenditures Ending Balance: $ 1, 071, 299.73 0.00 0.00 8,260.45 251, 061.45 $ 828,498.73 0 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2013-14 $ 1,488,651.67 FY 2013-14 $ 13,814.32 $ 0.00 $ 0.00 1,502,465.99 FY 2014-15 4,816.18 0.00 0.00 1,507,282.17 FY 2015-16 8,308.11 9,420.26 0.00 1,506,170.02 FY 2016-17 9,043.00 443, 913.29 0.00 1, 071, 299.73 FY 2017-18 8,260.45 251,061.45 0.00 828,498.73 Totals $ 44,242.06 $ 704,395.00 $ 0.00 $ 828,498.73 Result: Five year spent test not met in accordance with Government Code 66001. 0 TRAFFIC SIGNALIZATION FEE (Fund No. 150) The tables below illustrate the expenditures from the Traffic Signalized Fee Fund in Fiscal Year 2017-18 and the planned expenditures for Fiscal Year 2018-19. 1101111. %71U11C1ncaLIU11 FCC rUulll, 1111 CI ILD F 1 1 / - 10 L-AIJG I IU I LU ICD % of Project Project # Project Name Expenditures Funded with Fee 2016-07 Traffic Signals System Needs $ 222,098.61 28.00% 2016-03 TR -102 Traffic Flow Improvement Study 28,962.84 100.00% Total Expenditures $ 251,061.45 110111{, J1U11ancaLlUn FCC FULUIC FUuIIL• 1111V1UVC111C11L %of Project Project # Project Name Expenditures Funded with Fee 2016-03 TR -102 Traffic Flow Improvement Study $ 335.73 100.00% 2017-07 TR -84 Intersection Improvements 872,133.00 52.00% Total Expenditures $ 872,468.73 7 PUBLIC FACILITIES FEE (Fund No. 164 & 165) This fee was established in 2004 and updated in 2008 and 2011. The most recent update was approved by Resolution 2011-109 and shall be solely used for; (a) the purposes described in the City's Public Facilities Finance Plan (PFFP); (b) for reimbursing the City for the development's fair share of those capital improvements already constructed by the City; or (c) for reimbursing developers who have constructed public facilities described in the PFFP or other facility master plans adopted from time to time by the City Council where those facilities were beyond that needed to mitigate the impacts of the developer's project or projects. The City annually uses fee revenue from this fund to make a portion of regular debt service payments incurred by the City and the Santa Rosa Subregional System for expansions that serve new development. In Fiscal Year 2017-18, the City used the fee revenues to fund the reconstruction of Keiser Avenue and design of Copeland Creek Detention Basin, both of which primarily serve new development on Rohnert Park's east side. Funds were also used for the design of the Westside Fire Station and a study of a Recycled Water System expansion to serve new development city- wide. In Fiscal Year 2018-19, the City will use these fee revenues on the next phases of the projects mentioned above, and will also fund traffic flow improvement projects along Golf Course Drive between Redwood Drive and Commerce Boulevard, and at the Southwest and Commerce Intersection. This fee fund has responsibility for 2 loans for borrowings obtained in prior fiscal years for projects that benefited new development and that were included the PFFP. The first loan was from the former Redevelopment Agency for Eastside Trunk Sewer Phase I in the amount of $10,055,725, and the second was a loan from the Sewer Enterprise fund to catch up for prior year debt service payments that should have been made from this fund in the amount of $1,236,943. The remaining loan balances at June 30, 2018 are $8,555,725 and $0 respectively. No interfund loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: See Attachment 1 PUBLIC FACILITIES FEE (Fund No. 164 & 165) Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ (11,740,236.24) Adjustment to Fund Balance 0.00 Receipts 10, 332, 680.39 Interest 16, 378.60 Expenditures 2,854,501.43 Ending Balance: $ (4,245,678.68) The tables below illustrate the expenditures from the Public Facilities Fee in Fiscal Year 2017-18 and the planned expenditures for Fiscal Year 2018-19. Public Facilities Fee Public Improvements FY 17-18 Expenditures Project # Five Year Revenue Test Expenditures % of Project Funded with Fee N/A Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2013-14 119,324.00 N/A N/A $ 13,083,270.32 FY 2013-14 $ 2, 598, 968.03 $ 9,211,117.62 $ 0.00 6,471,120.73 FY 2014-15 3,422,728.34 5,876,752.00 (11,274,981.16) (7,257,884.09) FY 2015-16 5,483,273.23 7,439,199.92 0.00 (9,213,810.78) FY 2016-17 2,483,850.96 5,010,276.42 0.00 (11,740,236.24) FY 2017-18 10,349,058.99 2,854,501.43 0.00 (4,245,678.68) Totals $ 24,337,879.55 $ 30,391,847.39 $ (11,274,981.16) $ (4,245,678.68) Result: Five year spent test met in accordance with Government Code 66001. The tables below illustrate the expenditures from the Public Facilities Fee in Fiscal Year 2017-18 and the planned expenditures for Fiscal Year 2018-19. Public Facilities Fee Public Improvements FY 17-18 Expenditures Project # Project Name Expenditures % of Project Funded with Fee N/A PF Financing Plan Cost $ 1,332.50 N/A N/A Reimb GF Finance Admin Costs 119,324.00 N/A N/A Subregional Waste Water Expansion 853,220.24 N/A N/A 24.965% Debt Svcs Refunding Sewer 171,443.89 N/A 2017-18 TR -35 Keiser Ave Reconstruction 1,333,683.00 100.00% 2004-13 Non-CIP Westside PS Station Construction 196,071.75 100.00% 2006-04 OF -39 Copeland Creek Flooding Detention 167,464.15 9.00% 2005-03 RW -01 Recycled Water System Expansion 10,716.50 100.00% 2011-11 Dowdell Mitigation Monitoring 1,145.00 100.00% Total Expenditures $ 2,854,401.03 0 Project # 2018-35 2017-18 2017-07 2006-04 2011-11 2018-28 2005-03 PUBLIC FACILITIES FEE (Fund No. 164 & 165) rumiu racnnius ruu ruwrU ruuuc im Project Name Intersection Improvements- 101 SB Ramps Keiser Ave Reconstruction Intersection Improvements- Comm Blvd & SW Copeland Creek Flooding Detention Facility Dowdell Mitigation Monitoring Interceptor Outfall - P2 Recycled Water CIP Total Expenditures 10 1nenw Expenditure 6 346, 000.00 3, 332, 222.00 521, 000.00 1,332,535.85 3,255.00 19, 500.00 23, 913.48 $ 5,578,426.33 % of Project Funded with Fee 100.00% 100.00% 31.00% 84.00% 100.00% 26.00% 100.00% COPELAND CREEK DRAINAGE FEE (Fund No. 191) This fee was established per Resolution 67-64 for improvements to the Copeland Creek watershed to offset the impacts of new development. The City has planned the full available balance in Fund No. 191 for a contract with California Conservation Corps North Bay to install mitigation planting in Copeland Creek. The mitigation planting was necessitated by improvements to the bridge at Copeland Creek and Snyder Lane that serves new development. In FY 18-19 funds will be used to implement an upstream detention facility on Copeland Creek to mitigate flooding. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: $630 per acre Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 54,489.28 Adjustment to Fund Balance 0.00 Receipts 869.40 Interest 287.95 Expenditures 30, 000.00 Ending Balance: $ 25,646.63 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2013-2014 $ 54,536.96 FY 2013-14 $ 72.20 $ 234.00 $ 0.00 54,375.16 FY 2014-15 231.03 756.00 0.00 53,850.19 FY 2015-16 296.95 0.00 0.00 54,147.14 FY 2016-17 342.14 0.00 0.00 54,489.28 FY 2017-18 1,157.35 30, 000.00 0.00 25, 646.63 Totals $ 2,099.67 $ 30,990.00 $ 0.00 $ 25,646.63 Result: Five year spent test not met in accordance with Government Code 66001. COPELAND CREEK DRAINAGE FEE (Fund No. 191) The tables below illustrate the expenditures from Copeland Creek Drainage Fee in FY 2017-18 and the planned expenditures for Fiscal Year 2018-19. copeiana creeK F'upuc improvements rY i t -its txpenaitures %of Project Project # Project Name Expenditures Funded with Fee 2014-01 Snyder Ln and Habitat Mitgation Plan $ 30,000.00 33.00% Total Expenditures $ 30,000.00 c:opeiana ureeK t-uture i-mic improvements % of Project Project # Project Name Expenditures Funded with Fee 2006-04 Copeland Creek Flooding Detetion Facility $ 25,646.63 2.00% Total Expenditures $ 25,646.63 12 WILFRED DOWDELL PUBLIC SAFETY MITIGATION FEE (Fund No. 315) This fee was established per resolution 14-129 and is intended to mitigate impacts to the City's public safety department as a result of development in the Wilfred Dowdell Specific Plan Area. Specifically the fee provides for the purchase of equipment needed to outfit the additional Public Safety Officers required as a result of project development. The City has not programmed purchases of public safety outfit gear because there are insufficient funds available at this time. The City will utilize fee revenue to purchase public safety outfit gear including a vehicle and turnout gear as soon as sufficient funds are available. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivisions (e) and (f) of Government Code Section 66001. Amount of Fee: $1,895.02 per acre Fund Balance, Receipts, and Interest Earned: Beginning Balance: $ 13,178.81 Adjustment to Fund Balance 0.00 Receipts 0.00 Interest 110.80 Expenditures 0.00 Ending Balance: $ 13,289.61 13 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2013-2014 $ 0.00 FY 2013-14 $ 0.00 $ 0.00 $ 0.00 0.00 FY 2014-15 13, 024.24 0.00 0.00 13, 024.24 FY 2015-16 71.82 0.00 0.00 13,096.06 FY 2016-17 82.75 0.00 0.00 13,178.81 FY 2017-18 110.80 0.00 0.00 13,289.61 Totals $ 13,289.61 $ 0.00 $ 0.00 $ 13,289.61 Result: Five year spent test met in accordance with Government Code 66001. 13 WATER CAPACITY CHARGE FUND (Fund No. 519) This fee was established per Resolution 2016-112 and replaces the City's "Per Acre Development Fee" (Fund 110), which was simultaneously repealed. The fee provides for expansion of the City's water system including production, storage and limited distribution facilities, along with the planning and engineering studies necessary to complete these capital facilities. In Fiscal Year 2018-19, the City will use these fee revenues on water system upgrades and expansion projects (Keiser Parallel Pipeline, South Rohnert Park Transmission Line, and Southwest Boulvard Water Main Expansion) to benefit new development on the east side of Rohnert Park, as well as on a water system master plan which will help determine future projects. In addition to collecting water capacity charges at building permit issuance, the City has received a prepayment of $5,000,000 from the University District developer in order to fund the construction of its Water Tank #8. Construction of this project began in April 2017 and is anticipated to be complete by July of 2019. The City is administering a fee credit agreement with the developer in order to ensure that the prepayment is properly credited to building permits moving forward. No interfund transfers or loans were made from this fund. In addition, no refunds or allocations were made pursuant to subdivision (e) and (f) of Government Code Section 66001. Amount of Fee: See Attachment 1 Fund Balance, Receipts, and Interest Earned: Beginning Balance: Adjusment to Fund Balance Receipts Interest Expenditures Ending Balance: $ 4,964,803.72 0.00 2, 591, 997.05 52,679.04 842,227.39 $ 6,767,252.42 14 Five Year Revenue Test Revenues Expenditures Adjustments Fund Balance Beginning Fund Balance 2013-14 $ 0.00 FY 2013-14 $ 0.00 $ 0.00 $ 0.00 0.00 FY 2014-15 0.00 0.00 0.00 0.00 FY 2015-16 0.00 0.00 0.00 0.00 FY 2016-17 5,255,657.95 290,854.23 0.00 4,964,803.72 FY 2017-18 2,644,676.09 842,227.39 0.00 6,767,252.42 Totals $ 7, 900, 334.04 $ 1,133, 081.62 $ 0.00 $ 6, 767, 252.42 Result: Five year spent test met in accordance with Government Code 66001. 14 WATER CAPACITY CHARGE FUND (Fund No. 519) The tables below illustrate the expenditures from the Water Capacity Charge Fee Fund in Fiscal Year 2017-18 and the planned expenditures for Fiscal Year 2018-19. water capacity improve mem rY if -its txpenaitures %of Project Project # Project Name Expenditures Funded with Fee 2006-09 WA -26 Water Tank # 8 $ 842,227.39 100.00% Total Expenditures $ 842,227.39 water capacity ruzure im em txpenaitures Project # Project Name Expenditures %of Project Funded with Fee 2017-18 Keiser Parallel Pipeline $ 529,914.00 39.00% 2018-06 South Rohnert Park Transmission Line 600,000.00 99.00% 2018-08 Water System Master Plan 250,000.00 100.00% 2018-38 SW Boulevard Water Main Expansion 385,500.00 100.00% 2006-09 WA -26 Water Tank # 8 5,295,902.38 100.00% Total Expenditures $ 7,061,316.38 15 Attachment 1 to Exhibit A Development Impact Fees PUBLIC FACILITIES FEE The Public Facilities Fee (PFF) is based on the Public Facilities Finance Plan, which determined the facilities needed to serve new development built out in accordance with the City's General Plan, and in turn, new developments' fair share of the costs of those facilities. The fair share of costs varies based on the land use class of the new development and the location of the new development. New residential development is subject to the Public Facilities Fee shown in Table 1: Residential Fees below. Fair share costs for expansion of sewer, water, and public facilities are included in the fees shown below. Table 1: Residential Fees Land Use Infill Infill Northeast University Southeast Sonoma Northwest Wilfred Stadium Canon Designation East of West of SPA District SPA Mountain SPA Dowdell Lands Manor Hwy 101 Hwy 101 SPA Village SPA PD SPA Single Family Residential $21,179 $22,922 $32,857 $33,325 $30,165 $25,869 NA NA NA $23,729 (unit) Multi - Family Residential $13,669 $14,759 $20,440 $20,551 $19,521 $16,717 $15,175 NA $15,282 $15,494 (unit) Senior Housing $12,947 $14,036 NA NA NA NA NA NA NA NA (unit) Assisted Living $11,259 $11,803 NA NA NA NA NA NA NA NA (unit) New non-residential development is subject to 3 components that together make up the total Public Facilities Fee for such projects: Table 2: PFF — Public Facilities. This component of the PFF pays for expanded transportation infrastructure (i.e. new roads, traffic signals), public safety capacity and infrastructure (e.g. Westside Public Safety building), and public works and community facilities. The fee is based on a rate determined by the land use and project location, multiplied by each enclosed 1000 SF of project. Table 3: PFF — Sewer. This component pays for the infrastructure needed to send additional sewerage to the Laguna Treatment Plant. The fee is based on a rate determined by the land use and project location, multiplied by the daily flow gallons expected to be generated by the new development, based on the number and type of fixtures in the project. Table 4: PFF — Drainage. This component pays for additional capacity of the drainage system needed to lessen and treat runoff created by new impervious surfaces in new development. The fee is based on a rate determined by the land use and project location, multiplied by 1000 SF of disturbed site area created by the project. City of Rohnert Park Development Impact Fees (continued) Table 2: PFF - Public Facilities for Non -Residential Development Fees Applied to Enclosed Thousand Square Feet (TSF) Land Use Infill Infill Northeast University Southeast Sonoma Northwest Wilfred Stadium Canon Designation East of West of SPA District SPA Mountain SPA Dowdell Lands PD Manor Hwy 101 Hwy 101 SPA Village PD SPA PD SPA General $75.80 $75.80 NA $129.07 $125.45 $125.45 $75.80 $75.80 $75.80 $125.45 Office $9,742 $11,300 NA $10,230 $10,230 $10,230 $11,300 $11,300 $11,300 NA enclosed is $75.80 $75.80 NA $129.07 $125.45 $125.45 $75.80 $75.80 $75.80 $125.45 Hotel/Motel (enclosed tsf) $6,974 $7,772 NA $7,153 $7,153 $7,153 $7,545 $7,545 $7,545 NA Retail (enclosed tsf) 14,632 $15,623 NA $14,942 $14,942 $14,942 $15,623 $15,623 $15,623 NA Light NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA Industrial $3,137 $3,496 NA $3,249 $3,249 $3,249 $3,496 $3,496 $3,496 NA enclosed is Heavy $75.80 $75.80 1 NA $129.07 $125.45 $125.45 $75.80 $75.80 1 $75.80 1 $125.45 Industrial $3,137 $3,496 NA $3,249 $3,249 $3,249 $3,496 $3,496 $3,496 NA (enclosed tsf) Warehouse $2,523 $2,883 NA $2,636 $2,636 $2,636 $2,883 $2,883 $2,883 NA (tsf) Table 3: PFF - Sewer, for Non -Residential Development Fees Applied to Gallons of Wastewater Generated (GAL) Land Use Infill East of Infill West Northeast University Southeast Sonoma Northwest Wilfred Stadium Canon Designation Hwy of Hwy SPA District SPA Mountain SPA Dowdell Lands Manor 101 101 SPA Village PD SPA PD SPA General $75.80 $75.80 NA $129.07 $125.45 $125.45 $75.80 $75.80 $75.80 $125.45 Office NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA Hotel/Motel $75.80 $75.80 NA $129.07 $125.45 $125.45 $75.80 $75.80 $75.80 $125.45 Retail $75.80 $75.80 NA $129.07 $125.45 $125.45 $75.80 $75.80 $75.80 $125.45 Light $75.80 $75.80 NA $129.07 $125.45 $125.45 $75.80 $75.80 $75.80 $125.45 Industrial NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA Heavy $75.80 $75.80 NA $129.07 $125.45 $125.45 $75.80 $75.80 $75.80 $125.45 Industrial Warehouse $75.80 $75.80 1 NA $129.07 $125.45 $125.45 $75.80 $75.80 1 $75.80 1 $125.45 Table 4: PFF - Drainage for Non -Residential Development Fees Applied to Disturbed Site Area (TSF) Land Use Infill East Infill West Northeast University Southeast Sonoma Northwest Wilfred Stadium Canon Designation of Hwy of Hwy SPA District SPA Mountain SPA Dowdell Lands PD Manor 101 101 SPA Village PD SPA SPA General Office NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA disturbed is Hotel/Motel NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA disturbed tsf) Retail NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA (disturbed tsf) Light Industrial NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA (disturbed tsf) Heavy Industrial NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA (disturbed tsf) Warehouse NA NA NA $321.01 NA NA $292.15 $292.15 $292.15 NA disturbed is Last updated 10114118 Page 2 City of Rohnert Park Development Impact Fees (continued) Public Facilities Fee Schedule Notes 1. See 2011 Update to the Public Facilities Finance Plan for detailed presentation of calculations. (Adopted by City Council Resolution) 2. "Infill Development" is all development (new, remodel or reconstruction) outside of the defined Specific Plan Areas or Planned Developments 3. Non-residential fees are calculated by summing the values from Tables 2, 3, and 4 for the type of land use proposed. 4. "Mixed Use" fees are calculated by summing the fees calculated for each type of land use within the mixed use proposal. 5. N/A or Not Applicable means that a particular fee component does not apply within the defined geographic area because: a. New development within that geographic does not create impacts to certain infrastructure systems; or b. Approved Specific Plans do not include certain land use classes, hence fee components have not been computed. 6. Enclosed Thousand Square Feet is calculated based on the gross floor area, as defined in Chapter 17.04 of the Municipal Code including any patio area under a horizontal projection of the roof, the floor above or other covering, when such area is used for activities integral to the commercial business. 7. Disturbed Thousand Square Feet is calculated based on the total area approved for grading on the property. 8. The Public Facilities Finance Fee is subject to adjustment by the Engineering News -Record Construction Cost Index (ENR -CCI) for the San Francisco Bay Area on July 1" each year. WATER CAPACITY CHARGES The Water Capacity Charge (WCC), adopted in November 2016, funds water supply infrastructure needed by new development. This fee replaced the "Per Acre Development Fee" and "Special Water Connection Fee" and is charged to new residential and non-residential development. A Water Capacity Charge Analysis was conducted to determine the improvements to be financed by the WCC, including buy -in to the City's existing well field, a fair share allocation of the Sonoma County Water Agency's planned supply improvements, and new storage tanks required by the environmental documents for the new development areas. Like the Public Facilities Fee, the fair share of costs varies based on the land use class of the new development and the location of the new development. The Water Capacity Charge is subject to ENR -CCI adjustment on July 1St each year. Table 1: Water Capacity Charges — Residential Land Use Infill Infill Northeast University Southeast Wilfred Northwest Stadium Sonoma Designation East of West of Specific District Specific Dowdell Specific Lands Mountain Hwy 101 Hwy 101 Plan Specific Plan Specific Plan Planned Village Plan Plan Development Planned Development Single Family Residential $1,544.80 $1,544.80 $3,874.77 $5,642.62 $6,405.33 $1,544.80 $1,544.80 $1,544.80 $7,106.13 (per unit) Multi - Family Residential $784.66 $784.66 $1,968.13 $2,866.08 $3,253.49 $784.66 $4,679.76 $784.66 $3,609.44 (per unit) Senior Housing $784.66 $784.66 $1,968.13 $2,866.08 $3,253.49 $784.66 $4,679.76 $784.66 $3,609.44 (per unit) Assisted Living $784.66 $784.66 $1,968.13 $2,866.08 $3,253.49 $784.66 $4,679.76 $784.66 $3,609.44 (per unit Last updated 10114118 Page 3 City of Rohnert Park Development Impact Fees (continued) Table 2: Water Capacity Charges — Non -Residential Land Use Infill Infill Northeast University Southeast Wilfred Northwest Stadium Sonoma Designation East of West of Specific District Specific Dowdell Specific Lands Mountain Hwy 101 Hwy 101 Plan Specific Plan Specific Plan Planned Village Plan Plan Development Planned Development Non Residential $6.65 $6.65 $16.67 $24.28 $27.56 $6.65 $39.65 $6.65 $30.58 (per gpd) AFFORDABLE HOUSING LINKAGE FEE The linkage fee requirement applies to nonresidential development projects involving the construction of a new building, construction of additional gross square footage to an existing building, and interior remodels that increase the employment density, and changes in use that do not require interior remodels but increase the employee density of the nonresidential development as determined by the Director of Community Development. Non-residential land uses are divided into three classifications: commercial, retail, and industrial. The Director of Community Development determines the land use classifications that best describe the nonresidential development. The fees for those classifications are determined as follows: Effective Date Commercial Fee Retail Fee I Industrial Fee July 1, 2008 $0.69/square foot $1.19/square foot I $0.71/square foot GENERAL PLAN MAINTENANCE FEE The general plan maintenance fee is used to cover the costs of providing updates to the City's General Plan and is calculated as 0.5% of the total construction valuation of building permits for new construction and commercial and industrial additions. COPELAND CREEK DRAINAGE FEE If the development occurs in the Copeland Creek Drainage District, the fee applies. The Copeland Creek Drainage Fee is calculated at the rate of $630 per acre. UNIVERSITY DISTRICT DEVELOPMENT FEES UDSP REGIONAL TRAFFIC FEE For residential development within the University District Specific Plan, the UDSP Regional Traffic Fee in the amount $3,500 per unit is due at the time of building permit issuance of a single family residence or other dwelling unit for each market rate residential unit to mitigate the regional traffic impacts of the project. UDSP MAINTENANCE ANNUITY FEE For residential development within the University District Specific Plan, the UDSP Maintenance Annuity Fee in the amount of $12,621.30 per unit is due at the time of issuance of a certificate of occupancy for each Residential unit, including all market rate and all affordable units, including single family and multi -family for -sale and rental units. (Note: This fee is subject to CPI adjustment on May 22 each year.)fs Last updated 10114118 Page 4 City of Rohnert Park Development Impact Fees (continued) SOUTHEAST SPECIFIC PLAN (SESP) DEVELOPMENT FEES SESP ONE-TIME MAINTENANCE FEE For residential development within the Southeast Specific Plan, the SESP One -Time Maintenance Fee is due at the time of building permit issuance for each market -rate residential unit, to partially offset the projected fiscal deficit to the City's general fund created by each Unit, in an amount shown in the table below. (Note: This fee is subject to CPI adjustment on June 1 st each year.) Residential Unit Type Fee Single -Family Detached, Conventional Lot $2,529.97 per unit Single -Family Detached, Small Lot Market Rate: $2,251.05 per unit Single -Family Detached, Estate Lot: $3,808.62 per unit Single -Family Attached, Market Rate: $1,501.79 per unit SESP ADDITIONAL SERVICE PERSONNEL FEE For residential development within the Southeast Specific Plan, the SESP Additional Service Personnel Fee in the amount of $631.23 per residential unit is due at the time of building permit issuance for that unit, to offset the cost of additional public safety personnel, such as police officers and fire-fighters to serve the Southeast Specific Plan. (Note: Fee is subject to CPI adjustment on January 13 each year.) SESP REGIONAL TRAFFIC IMPACT FEE For residential development within the Southeast Specific Plan, the SESP Regional Traffic Fee in the amount of $3,713.07 per market -rate residential unit is due at the time of sale of the single-family residence or other dwelling unit and out of the escrow account for the sale of that unit to mitigate the regional traffic impacts of the Southeast Specific Plan. (Note: Fee is subject to CPI adjustment on January 13 each year.) SESP VALLEY HOUSE DRIVE MITIGATION FEE For residential development within the Southeast Specific Plan, the SESP Valley House Drive Mitigation Fee in the amount of $1,000 per market -rate residential unit is due at the time of sale of the single-family residence or other dwelling unit and out of the escrow account for the sale of that unit to mitigate a portion of the impacts from construction traffic on collector roads. WILFRED DOWDELL SPECIFIC PLAN (WDSP) DEVELOPMENT FEES WILFRED DOWDELL SPECIFIC PLAN REIMBURSEMENT FEE This fee applies to lots within the Wilfred Dowdell Specific Plan Area for which Wilfred Dowdell Specific Plan Reimbursement Fee has not been paid. Contact the Building Division to determine if a parcel in question qualifies for this fee. The fee is due at parcel map application or building permit issuance, whichever occurs first. The fee is determined at the rate of $18,886.66 per acre. (Note: This fee is subject to adjustment as needed for the City to recover costs to administer the Wilfred Dowdell Specific Plan.) WDSP PUBLIC SAFETY EQUIPMENT MITIGATION FEE This fee applies to lots within the Wilfred Dowdell Specific Plan Area for which Wilfred Dowdell Specific Plan Public Safety Equipment Mitigation Fee has not been paid. Contact the Building Division to determine if a parcel in question qualifies for this fee. The fee is determined at the rate of $1,895.02 per acre and is due at building permit issuance (Note: This fee is subject to ENR -CCI adjustment on July 1 each year.) Last updated 10114118 Page 5 City of Rohnert Park Development Impact Fees (continued) SONOMA MOUNTAIN VILLAGE (SMV) DEVELOPMENT FEES SMV REGIONAL TRAFFIC IMPACT FEE For development within the SMV/SOMO, the SMV Regional Traffic Fee in the amount of $3,470.23 per unit is due at the time of building permit issuance for such residential or commercial unit or building to mitigate the regional traffic impacts of SMV/SOMO. (Note: This fee is subject to CPI adjustment on October 14 each year.) SMV ECONOMIC IMPACT FEE For residential development within SMV/SOMO, the SMV Economic Impact Fee in the amount of $5,047.60 per residential unit is due at the time of building permit issuance for the purpose of mitigating economic impacts related to loss of industrially -zoned land. (Note: This fee is subject to CPI adjustment on October 14 each year.) SMV ADDITIONAL SERVICE PERSONNEL FEE For residential development within SMV/SOMO, the SMV Additional Service Personnel Fee in the amount of $666.28 per residential unit is due at the time of building permit issuance for that unit for the purpose of mitigating City's costs for additional service personnel to serve SMV/SOMO. (Note: This fee is subject to CPI adjustment on October 14 each year.) SMV CLIMATE ACTION FEE For residential development within SMV/SOMO, the SMV Climate Action Fee in the amount of $342.30 per residential unit is due at the time of building permit issuance for that unit, for the purpose of mitigating SMV/ SOMO's impacts on City's greenhouse gas production. (Note: This fee is subject to CPI adjustment on October 14 each year.) SMV PAVEMENT MAINTENANCE / STREET REPAVING FEE For residential development within SMV/SOMO, the SMV Pavement Maintenance / Street Repaving Fee in the amount of $360.90 per residential unit is due at the time of building permit issuance for that unit, for the purpose of mitigating street maintenance and street pavement impacts of SMV/SOMO. (Note: This fee is subject to CPI adjustment on October 14 each year.) SMV PUBLIC SERVICES IMPACT FEE For residential development within SMV/SOMO, the SMV Public Services Impact Fee in the amount of $1,648.04 per residential unit is due at the time of building permit issuance for that unit, for the purpose of mitigating the additional service costs of the City to serve SMV/SOMO. (Note: This fee is subject to CPI adjustment on October 14 each year.) Last updated 10114118 Page 6 Rp HNERT PAgk Kg Gz CALPpORN�P' Meeting Date ITEM NO. 7C4 Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT December 11, 2018 Department: Administration -City Clerk's Office Submitted By: JoAnne M. Buergler, City Clerk Prepared By: JoAnne M. Buergler, City Clerk Agenda Title: Reciting the Facts of the General Municipal Election Consolidated Primary Election Held on November 6, 2018, Declaring Results and Such Other Matters as Provided By Law RECOMMENDED ACTION: City Council by resolution declare the results of the November 6, 2018 General Municipal Election consolidated with the Primary Election. BACKGROUND: Pursuant to Elections Code sections § 10262 and § 10264, upon receipt of the Statement of Results from the Sonoma County Clerk & Registrar of Voters Official, the City Clerk shall certify the results to the governing body and shall enter into the minutes a statement of results. Pursuant to Elections Code section § 10263, the City Council shall declare the results. The Sonoma County Clerk & Registrar of Voters Office transmittal constituting certification of the Official Canvass and Statement of the Votes Cast was received on December 3, 2018. Due to a character limitation on the Statement of Votes Cast a candidate's name was published incorrectly, Susan Hollingsworth Adam should be Susan Hollingsworth Adams. Therefore adoption of a resolution is recommended to meet the requirements of the law. Pursuant to Elections Code section § 10265, the Election Official (the City Clerk) shall issue a Certificate of Election and administer the oath to each person elected. Once the resolution is adopted, the City Clerk will issue Certificates of Election and administer the oaths under the following regular business item Ceremony for Installation of Elected City Councilmembers and Selection of Officers for the Year 2019. STRATEGIC PLAN ALIGNMENT: This item aligns with the City's Strategic Plan Goal C by ensuring the effective delivery of public services. OPTIONS CONSIDERED: Recommended Option: Staff recommends adopting the resolution declaring the results of the November 6, 2018 General Municipal Election because it is required by the Elections Code. FISCAL IMPACT/FUNDING SOURCE: None. Declaration of results and installation of elected officials creates no fiscal impact. ITEM NO. 7C4 Department Head Approval Date: NA Finance Director Approval Date: NA City Attorney Approval Date: 12/4/18 City Manager Approval Date: 12/3/18 Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A — Sonoma County Clerk & Registrar of Voter Official Statement of Votes Cast W RESOLUTION NO. 2018-159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION CONSOLIDATED WITH THE PRIMARY ELECTION HELD ON NOVEMBER 6, 2018, DECLARING RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election Consolidated with the Primary Election was held and conducted in the City of Rohnert Park on Tuesday, November 6, 2018, as required by law; and WHEREAS, Resolution 2018-095 called for the holding of a General Municipal Election to be held on Tuesday, November 6, 2018 for the election of certain officers and requested that the Board of Supervisors of the County of Sonoma consolidate said election pursuant to section § 10403 of the Elections Code; and WHEREAS, it appears that notice of said election was duly and legally given, that voting precincts were properly established, that election officers were appointed and election supplies furnished, that in all respects said election was held and conducted and the votes cast thereat received and canvassed and the returns thereof made, determined and declared in the time, form and manner as required by the General Laws of the State, providing for and regulating municipal elections in said City; and WHEREAS, the Sonoma County Elections Department canvassed the returns of said election and has certified the results to this City Council, the results are received, attached and made a part hereof as Exhibit A; and WHEREAS, the City Council of the City of Rohnert Park met at the regular meeting place of said City Council for a regular meeting on Tuesday, December 11, 2018 to declare the results pursuant to Elections Code section § 10263 incorporating the "Statement of Results" of said election in Exhibit A. NOW, THEREFORE, the City Council of the City of Rohnert Park, does hereby resolve, declare, determine, and order as follows: SECTION 1. That a canvass of the votes cast in the November 6, 2018, City of Rohnert Park Consolidated General Election for the purpose of electing two (2) members to the City Council for the full term of four (4) years, was duly performed by the Office of the Sonoma County Clerk and Registrar of Voters. The transmittal for same constituting certification of the Official Canvass for adoption by the governing body of the City of Rohnert Park was received by the City on December 3, 2018. SECTION 2. That the whole number of votes (ballots) cast in the precincts was 3,722 and the whole number of vote by mail voter ballots cast was 12,395 making a total of 16,117 votes (ballots) cast in the City. 1 2018-159 SECTION 3. That the names of persons voted for at the election for Member of the City Council are as follows: Susan Hollingsworth Adams, Jackie Elward, Pam Stafford, and Gerard Giudice.. SECTION 4. That the number of votes given at each precinct and the number of votes given in the City to each of the persons named above for the respective offices for which the persons were candidates were as listed in Exhibit A, "Statement of the Votes" attached. SECTION 5. The City Council does declare and determine that: Pam Stafford was elected as a Member of City Council for the full term of four (4) years. Susan Hollingsworth Adams was elected as a Member of City Council for the full term of four (4) years. SECTION 6. The City Clerk shall enter on the Minutes of the City Council of the City of Rohnert Park, a statement of the results of the election showing: 1) The whole number of votes cast in the City; 2) The names of the persons voted for; 3) For what office each person was voted for; 4) The number of votes given at each precinct to each person; and 5) The total number of votes given to each person. SECTION 7. That the City Clerk shall immediately make and deliver to each of the persons so elected, a Certificate of Election, signed by the City Clerk and authenticated; shall also administer to each person elected, the Oath of Office prescribed in the Constitution of the State of California; and shall have him/her subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. SECTION 8. That the City Clerk is hereby ordered to certify to the adoption of this resolution and enter it into the book of original resolutions. DULY AND REGULARLY ADOPTED this 11th day of December, 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: Caitlin Saldanha, Assistant City Clerk Attachment: Exhibit A AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES: ( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) 2 2018-159 Exhibit A STATEMENT OF THE VOTES CAST AT THE CITY OF ROHNERT PARK CONSOLIDATED GENERAL ELECTION HELD ON NOVEMBER 6, 2018 COUNTY OF SONOMA STATE OF CALIFORNIA STATE OF CALIFORNIA) )ss. COUNTY OF SONOMA ) I, WILLIAM F. ROUSSEAU, COUNTY CLERK of said county, do hereby certify the following to be a true and correct copy of the Statement of the Votes Cast at the CITY OF ROHNERT PARK ELECTION held on NOVEMBER 6, 2018, for the candidates herein set forth. Witness my hand andpffi�cia ,seal this 3rd day of December, 2018. ®,��P �'OA M g WILLIAM F. ROUSSEAU, COUNTY CLERK — COUNTY OJ�ONOMA <? �q COWA 12/3/2018 Sonoma County Statement of Votes 2018 General Election - 11/06/2018 Rohnert Park City Council v N Q L U O d O O CL x Lu .3 rn c c E `m M ar o N m n a 0 � tr 2601 PCT 2601 2198 408 18.6 142 94 191 153 2601 - Vote by Mail 2198 1218 55.4 469 342 592 502 2602 PCT 2602 1299 210 16.2 75 70 65 64 2602 - Vote by Mail 1299 617 47.5 279 191 278 159 2604 MB PCT 2604 17 0 0.0 0 0 0 0 2604 - Vote by Mail 17 7 41.2 2 2 3 4 2606 PCT 2606 1954 340 17.4 132 87 122 142 2606 - Vote by Mail 1954 1090 55.8 429 303 497 451 3601 PCT 3601 1864 299 16.0 104 97 119 90 3601 - Vote by Mail 1864 940 50.4 400 327 428 274 3602 PCT 3602 2237 388 17.3 154 136 157 143 3602 - Vote by Mail 2237 1199 53.6 452 335 611 429 3603 PCT 3603 2071 405 19.6 169 144 177 133 3603 - Vote by Mail 2071 1073 51.8 401 327 505 396 3605 PCT 3605 939 180 19.2 58 69 66 66 3605 - Vote by Mail 939 487 51.9 187 162 229 155 3609 PCT 3609 2039 310 15.2 125 95 132 102 3609 - Vote by Mail 2039 1240 60.8 570 274 653 410 3611 PCT 3611 1652 269 16.3 109 64 126 107 3611 -Vote by Mall 1652 989 59.9 389 240 523 385 3614 PCT 3614 1822 289 15.9 109 76 134 95 3614 - Vote by Mail 1822 1159 63.6 481 306 605 471 3616 PCT 3616 1765 315 17.8 131 76 159 122 3616 - Vole by Mail 1765 1033 58.5 487 227 563 354 3618 PCT 3618 1843 309 16.8 107 86 123 131 3618-Voteby;Mail 1843 1084 58.8 417 329 553 407 3621 MB PCT 3621 0 0 n/a 0 0 0 0 3621 - Vote by Mail 0 2 n/a 1 1 0 0 3622 MB PCT 3622 326 0 0.0 0 0 0 0 3622 - Vote by Mail 326 257 78.8 117 59 120 77 PreclnctTotals 22026 3722 16.9 1415 1094 1571 1348 Vote by Mail Totals 22026 12395 56.3 5081 3425 6160 4474 Grand Totals 22026 16117 73.2 6496 4519 7731 5822 12/3/2018 Sonoma County Statement of Votes 2018 General Election - 11/06/2018 —Grand Totals Rohnert Park City Council E M N Q _ 0 V w O G O O p v :FU> Cn c a v U `m o ; 3 U o. 3: W m Ot o y y a o ` YM) 0M m 0 -� ME a County Of Sonoma 22026 16117 73.2 6496 4519 7731 5822 5th Congressional District' 22026 16117 73.2 6496 4519 7731 5822 3rd Senatorial District 22026 16117 73.2 6496 4519 7731 5822 4th Assembly District 22026 16117 73.2 6496 4519 7731 5822 2nd Supervisorial District 5468 3890 71.1 1528 1089 1748 1475 3rd Supervisorial District 16558 12227 73.8 4968 3430 5983 4347 City Of Rohnert Park 220261 16117 73,2 6496 4519 7731 5822 12/3/2018 Sonoma County Statement of Votes 2018 General Election - 11/06/2018 —Vote by Mail Totals Rohnert Park City Council E v N Q L d O O 2 O O b RUrt3O M �. Y_ 3 O 3 C7 IL w C°°cvf0i E m OC m F= °E o t� n� (7 County Of Sonoma 22026 12395 56.3 5081 3425 6160 4474 5th' Congressional District: 22026 12395 56.3 5081 3425 6160 4474 3rd Senatorial District 22026 12395 56,3 50813425 6160 4474 4th Assembly District 22026 12395 56.3 5081 3425 6160 4474 2nd Supervisorial District 5468 2932 53.6 1179 838 1370 1116 3rd Supervisorial District 16558 9463 57.2 3902 2587 4790 3358 CI` Of Rohnert Park 22026 12395 56.3 50811 3425 6160 4474 01;N T Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." Catr�vnr�t" CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 11, 2018 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Mary Grace Pawson, Director of Development Services ITEM NO. 7C5 Agenda Title: Authorizing an Affordable Housing Agreement with the Housing Land Trust of Sonoma County to Preserve Affordable Units at CentreVille, Approving Budget Appropriations of $15,000 to Support the Agreement and Related Actions RECOMMENDED ACTION: Approve a Resolution authorizing an Affordable Housing Agreement between the City of Rohnert Park and the Housing Land Trust of Sonoma County, approving budget appropriations necessary to preserve affordable units at CentreVille and authorizing other related actions. BACKGROUND: CentreVille is a 76 -unit condominium complex located at the northwest corner of State Farm and City Center Drives in the City's downtown district. On October 25, 2005, the City entered into an Affordable Housing Agreement (AHA) with Watt Communities CentreVille LLC (developer), to ensure compliance with the City's Inclusionary Housing Ordinance. The AHA required the developer to provide a total of twelve affordable units; six of these were to be sold to low income earners at an affordable price and six were to be sold to moderate income earners at an affordable price. The AHA required that the affordability restrictions run with the property for a period of 30 years (until October 2035). By early 2008, the six units reserved for low income owners had been sold but due to the economic recession and collapse of real estate values, the market -rate value for a condominium in CentreVille was less than the theoretically calculated "moderate affordable price". Because buyers could by a market rate unit, without the long term affordability restrictions, none of the moderate units had sold. The AHA gave the City the option to purchase the moderate units, which it was not able to do at the time. As a result, the City and developer entered into a First Amendment to the AHA which allowed the developer to release the affordability restrictions on the moderate units in exchange for a release payment of $20,533 per unit. According to the City's records, all six moderate income units were sold and the City received release payments totaling $123,198. In addition to the negotiated restriction release on the moderate income units, four of the low income units have also been released from restrictions because of foreclosure and/or inability to locate a qualified buyer. In all of these cases, the City elected not to exercise its option to purchase the units. In an effort to retain the remaining two affordable units in CentreVille, staff has been working with the Housing Land Trust of Sonoma County (HLT) in order to craft a partnership that would ITEM NO. 7C5 allow HLT to secure qualified buyers and purchase the remaining units, when they come up for sale. One of the owners of the remaining units is actively seeking to sell the unit and the proposed HLT partnership is critical to facilitating this. ANALYSIS: HLT is a nonprofit dedicated to maintaining ownership opportunities for low and moderate income families in Sonoma County. HLT has developed a model that allows for perpetual preservation of affordable ownership opportunities and is the City's partner for long- term administration of the affordable ownership units in the Southeast Specific Plan Area. The Refinance and Resale Limitation Agreement and Option to Purchase agreements for the two remaining Centreville affordable units allow the City to designate a nonprofit entity to exercise its purchase option and staff believes the partnership with HLT will provide a vehicle for preserving the remaining affordable units in Centreville, at a very low cost to the City. When the owners of the two units are ready to transfer their units, HLT will locate and qualify future buyers and work with its title company to transfer the remaining affordable units to new qualified buyers, upon request from the City. HTL will assist the new buyers in securing the necessary financing so the City will not need to exercise its option to purchase (and expend its funds) in order to preserve the units. After the sale of the units to new buyers, HLT would manage and monitor the affordable units and subsequent sales. To implement this partnership, HLT would enter into (1) an agreement with the City setting forth HLT's obligations to monitor the affordable units; and (2) separate agreements with the owners setting forth, among other things, the obligations of the owners to use the units solely for residential purposes, to occupy the unit as the homebuyer's principal residence, and to transfer the unit only to HLT, or another affordable household. To implement this, staff is requesting that Council approve the form of and authorize the City Manager to execute an Affordable Housing Agreement and Declaration of Restrictive Covenants ("Regulatory Agreement") with HLT, which included as Resolution Exhibit A. As discussed above, this agreement outlines HLT's assumption of the specific responsibilities for marketing and maintaining the affordable units and satisfying the requirements of the City's Inclusionary Housing Ordinance. In order to facilitate this partnership, staff is requesting to appropriate $15,000 from the General Fund balance restricted for housing programs to assist with HLT's fees which are due at closing. HLT's fee for service is three percent (3%) of the sales price, or approximately $7,500 at current anticipated pricing. While quite affordable when compared to standard real estate commissions, this fee can sometimes make the difference in whether or not a transaction can be completed, especially with buyers at the low income level. The City's investment will assist in transitioning these units from at -risk affordable units, with covenants that expire in seventeen years, to affordable units that are secure in perpetuity and administered by an experienced nonprofit entity. STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D - Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: 1. Authorize the agreement with HLT and the budget appropriations (Recommended Action). This action will provide a clear strategy for preserving the remaining affordable units in CentreVille. ITEM NO. 7C5 2. Status Quo (not recommended). Under the status quo, the City has not been able preserve affordable housing units at CentreVille. While the AHA provides the City with the option to purchase, without an experienced partner like HLT, the City does not have the staff or expertise to complete these transactions. FISCAL IMPACT/FUNDING SOURCE: The proposed action will have a fiscal impact of $15,000, to fund HLT's fees at closing. Staff is proposing that these costs be funded by the General Fund Balance that is restricted for housing programs. This restricted fund balance, which is currently approximately $56,000, can only be used for housing programs. Department Head Approval Date: 11/05/2018 Finance Director Approval Date: 12/04/2018 City Attorney Approval Date: 12/03/2018 City Manager Approval Date: 12/05/2018 Attachments (list in packet assembly order): 1. Housing Land Trust of Sonoma County Corporate Profile 2. Resolution of the City Council of the City of Rohnert Park Authorizing an Affordable Housing Agreement between the City of Rohnert Park and the Housing Land Trust of Sonoma County, Approving Budget Appropriations Necessary to Preserve Affordable Units at CentreVille and Related Actions. 3. Resolution Exhibit A — Affordable Housing Agreement and Declaration of Restrictive Covenants ("Regulatory Agreement") MISSION STATEMENT Housing Land Trust of Sonoma County (HLT) provides home ownership opportunities to low- and moderate -income families in Sonoma County while ensuring permanent housing affordability through the use of a community land trust model. We believe that (1) all working families deserve a home of their own, and (2) homeowners from a broad socio-economic range create the strongest and most vibrant communities. Our goal is to recruit and retain a strong, local workforce and make it possible for those who are the fabric of our community to work and live in the same community. COMMUNITY LAND TRUST MODEL The Community Land Trust (CLT) model fulfills our mission and provides benefits to our local community. HLT works closely with a variety of local organizations to acquire real estate and create home ownership opportunities to residents who cannot otherwise afford it. The land is either purchased by or donated to HLT. If the properties are vacant, HLT arranges for the development and construction of the homes. Sometimes we acquire property with existing homes on it. In all cases, the land is permanently owned by HLT, and the buildings are owned by the homeowners who purchase them. The land is leased to the homeowners via a 99 -year ground lease. The homeowners and their descendants may use the land and buildings for as long as they wish to live there, so long as it is used as their primary residences. A key benefit of this model is the ability to ensure prices stay affordable. When the homeowners decide to sell their homes, HLT has the right to buy the home back for an amount determined by the HLT resale formula. The sale price is based on the percentage increase in the median household income from the time the home was purchased. The resale formula is designed to give homeowners a fair return on their investment, while keeping the price affordable for future low- to moderate -income families. This model ensures that the price of the home will always remain as affordable to the subsequent owners, as it was to the first owner in the same income level. This aspect is unique to the Community Land Trust model and what sets it apart from other models by keeping homes affordable in perpetuity. FAMILY AND HOMEOWNER STEWARDSHIP The most important part of our work is maintaining our relationships and connections with the families who have purchased the homes. Through regular contact, workshops, and social gatherings, we steward and educate our families about financial planning for the future. Due to our assistance, our families have not only survived this recent economic crisis, but have thrived! We are proud to report that Housing Land Trust has not lost a home to foreclosure -- and thirteen of our families have sold their HLT homes and moved into market -rate homes -- giving another thirteen families a new beginning with HLT. The Community Land Trust model has proven to be extremely successful in preventing foreclosures nation-wide due the stewardship delivered to the homeowners by the Land Trusts. OUR HOMES HLT has created 48 homes and served 61 workforce families throughout Sonoma County, and we will be completing 12 more homes in 2016. There are 32 to 40 homes in the planning stages in various cities in Sonoma County. Kali Subdivision Santa Rosa, 10 homes (2002). Our first development was completed in partnership with Habitat for Humanity of Sonoma County. Once we acquired the land, HfFI built six of the homes; the remaining four were built by The Housing Company, a for-profit developer and builder. Frates Square, Southgate Subdivision Petaluma, 26 homes (2007) This project is the inclusionary housing component of a larger, 200 -home subdivision. HLT partnered with the City of Petaluma, a city that continues to hold a stellar track record in building affordable housing. The homes were constructed by Delco Builders. Cloverdale Two homes (2008 & 2009 ). In Cloverdale, HLT partnered with the City to preserve the affordability of two existing units, keeping them from being lost from the workforce housing stock. Sonata Subdivision Healdsburg, 6 homes (2012-13). These homes were built in partnership with D.R. Horton and the City of Healdsburg as part of the inclusionary housing component. Woodland Hills Subdivision, Cotati, 5 homes (2014-16). We are partnering with the City of Cotati and Habitat for Humanity to create five homes. Chiguita Grove, Healdsburg, 4 homes (2015-16). These homes are under construction being built by Barry Swenson Homes and in partnership with the City of Healdsburg as part of the inclusionary housing component. Sorrento Square Healdsburg, 6 homes (2015-16). These homes are under construction being built by Comstock Homes and in partnership with the City of Healdsburg as part of the inclusionary housing component. Upcoming Developments: 12 units in Healdsburg, 6 units in Cotati, 25 units in Petaluma. LEARN MORE ABOUT HLT Housing Land Trust of Sonoma County was founded in 2002, and is a private, non-profit 501(c)(3) corporation. To learn more about, or donate to, our organization and support our work to serve Sonoma County's workforce families, please visit us at www.housinglandtrust.or , or call Dev Goetschius at (707) 766-8875. Thank you! P.O. Box 5431 Petaluma, CA 94955-5431 • T: (707)766-8875 • F: (707)922-0171 RESOLUTION NO. 2018-160 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AN AFFORDABLE HOUSING AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE HOUSING LAND TRUST OF SONOMA COUNTY, APPROVING BUDGET APPROPRIATIONS NECESSARY TO PRESERVE AFFORDABLE UNITS AT CENTREVILLE AND RELATED ACTIONS. WHEREAS, on October 25, 2005, the City of Rohnert Park entered into an Affordable Housing Agreement (AHA) with Watt Communities at CentreVille LLC, recorded at instrument number 2005172702 in the Official Records of Sonoma County; and WHEREAS, this AHA implemented the provisions of Rohnert Park Municipal Code Section 17.07.020 (City Inclusionary Housing Requirements) for the 76 -unit Centreville condominium complex at the intersection of State Farm and City Center Drives; and WHEREAS, this AHA requires that certain affordability requirements and restrictions be recorded against the title of the affordable units within the CentreVille complex; and WHEREAS, the affordability requirements and restrictions require that owners benefitting from these affordability restrictions must sell their property only to another qualifying affordable buyer and, absent said qualifying affordable buyer, offer an option to purchase to the City; and WHEREAS, the affordability restrictions allow the City to designate a nonprofit entity to act in its place when offered the option to purchase an affordable unit in the CentreVille complex; and WHEREAS, the Housing Land Trust of Sonoma County (HLT) is a nonprofit corporation with experience in the construction, sale and operation of affordable ownership opportunities, including opportunities in the City of Rohnert Park, and is qualified to manage affordable units in the CentreVille complex; and WHEREAS, closing costs are common impediments that can keep lower income households from making the transition to home ownership; and WHEREAS, a portion of the General Fund Balance is restricted for use only for housing programs and this restricted fund balance is more than sufficient to cover HLT's anticipated closing costs for units in the CentreVille complex; and WHEREAS, HLT has agreed to work in partnership with the City to assist in preserving the remaining two affordable units in the CentreVille complex. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as follows: 1. The City Council hereby approves and authorizes the City Manager to execute an Affordable Housing Agreement and Declaration of Restrictive Covenants with Option to Purchase ("Affordable Housing Agreement") by and between the City and HLT in the form attached hereto as Exhibit A with revisions that may be approved by the City Manager and City Attorney, for the affordable units in the CentreVille condominium complex. 2. The City Manager is hereby authorized and directed to execute any other documents and to take any other actions necessary to implement the terms of the Affordable Housing Agreement. 3. The Finance Director is hereby authorized and directed to appropriate $15,000 from the General Fund Balance restricted for housing programs in order to fund closing costs through escrow. DULY AND REGULARLY ADOPTED this 11th day of December, 2018. CITY OF ROHNERT PARK Pam Stafford, Mayor ATTEST: Caitlin Saldanha, Assistant City Clerk Attachment: Exhibit A AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) (2) 2018-160 Exhibit A to Resolution RECORD WITHOUT FEE PURSUANT TO GOVERNMENT CODE § 6103 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: CITY OF R01 -INERT PARK CITY CLERK'S OFFICE 130 AVRAM AVENUE ROHNERT PARK, CALIFORNIA 94928 Space above this line for Recorder's use. AFFORDABLE HOUSING AGREEMENT AND DECLARATION OF RESTRICTIVE COVENANTS ("REGULATORY AGREEMENT") This Affordable Housing Agreement and Declaration of Restrictive Covenants (this "Agreement") is entered into effective as of , 201_ ("Effective Date") by and between the City of Rohnert Park, a California municipal corporation ("City") and the Housing Land Trust of Sonoma County, a California nonprofit public benefit corporation ("HLT"). City and HLT are hereafter referred to as the "Parties." RECITALS A. On October 25, 2018, the City entered into an Affordable Housing Agreement ("Original AHA") with Watt Communities at Centreville LLC ("Developer"), recorded as instrument number 2005172702 in the Official Records of Sonoma County. The Original AHA implemented the provisions of Rohnert Park Municipal Code Section 17.07.020 (N) and required the provision of affordable housing units ("Restricted Homes") as part of a 76 unit condominium complex known as CentreVille. B. The Developer has since sold the Restricted Homes in accordance with the Original AHA and its first amendment. The owner of the Restricted Home located at (the "Property") is now party to a Refinance and Resale Limitation Agreement and Option to Purchase with the City recorded as instrument number in the Official Records of Sonoma County ("Original Limitation Agreement"). C. Both the Original AHA and the Original Limitation Agreement require the owners of the Restricted Home to sell their units to either qualifying owners or, at the City's option, back to the City. D. The Original Limitation Agreement allows the City to exercise its option to purchase through a nonprofit entity. 1551\01\1905088.1 Exhibit A to Resolution E. HLT is a nonprofit public benefit corporation committed to providing and maintaining affordable ownership opportunities, with a proven history of operations in Sonoma County and within the City. F. This Agreement is entered into to provide assurance to City that the Restricted Home shall comply with the requirements of the Rohnert Park Municipal Code and the conditions of approval for the CentreVille complex, to the extent applicable. NOW, THEREFORE, the Parties agree as follows: 1. Definitions. As used in this Agreement, the following terms shall have the meanings set forth below. Additional terms are defined in the Recitals and the text of this Agreement. (a) "Affordable Purchase Price" means a home purchase price resulting in an average monthly housing payment (including mortgage loan principal and interest, property taxes and assessments homeowners insurance premiums, and homeowners association dues, if any) which is affordable to households of Low to Moderate -Income, as determined using standard underwriting criteria in common use by Fannie Mae or the California Housing Finance Agency. (b) "Area Median Income" means the median household income, adjusted for household size, applicable to Sonoma County, California as published periodically by the State Department of Housing and Community Development in the California Code of Regulations, Title 25, Section 6932 pursuant to California Health and Safety Code Section 50093(c) (or successor provision). (c) "Eligible Buyer" means a household of Low- to Moderate— Income, as applicable, which the City has determined meets the eligibility requirements for purchase of a Restricted Home. (e) "Low -Income" means an annual income which does not exceed eighty percent (80%) of the Area Median Income adjusted for household size. (f) "Median -Income" means an annual income which does not exceed one hundred percent (100%) of the Area Median Income, adjusted for household size. (g) "Moderate -Income" means an annual income which does not exceed one hundred twenty percent (120°/x) of the Area Median Income, adjusted for household size. (h) "Maximum Initial Sales Price" means the initial Affordable Purchase Price for a Home as determined by City. 2. Satisfaction of Affordable Housing Obligation. HLT agrees that it shall cause the sale of the Restricted Home at an Affordable Purchase Price to an Eligible Buyer of Low- Incomein accordance with income categories specified in Exhibit B. Concurrently with the sale of each Restricted Home, HLT shall require the homebuyer to execute a Declaration of Affordability Covenants, 1551 \01 \1905088.1 Exhibit A to Resolution Buyers Occupancy Resale Restriction and Option to Purchase in a form approved by City (the "Declaration") and related Deed of Trust (the "Deed of Trust") substantially in the form attached hereto as Exhibit C . Among other provisions, the Declarationwill require each Restricted Home (i) to be used solely for residential purposes (ii) to be occupied as the homebuyer's principal residence, and (iii) to be permitted to be transferred only to HLT, another Eligible Buyer, or upon the death of the homebuyer, to the homebuyer's heirs who qualify as Low -Income., HLT agrees that the intent of this Agreement, the Declaration is that the Restricted Home shall be permanently affordable to Eligible Buyers of Low -Income and HLT agrees that resale of the Restricted Home shall be so restricted pursuant to the Declaration. 3. Marketing and Sale to Eligible BuyersThe Restricted Home shall be sold at an Affordable Purchase Price as described in Section 4 to Eligible Buyers of Low -Income, with Exhibit B. Within the pool of eligible applicants, to the extent allowe by law, preference is to be given to persons that either live or work in the City of Rohnert Park. City shall cooperate with HLT to identify Eligible Buyers; however, HLT will have primary responsibility for marketing the Restricted Home, finding qualified Eligible Buyers, and screening and selecting applicants. City shall have no obligation to pay costs related to marketing, sales efforts or real estate commissions. HLT agrees that it shall complywith applicable fair housing laws in the marketing and sale, as applicable, of the Restricted Home. 4. Affordable Purchase Price. The Maximum Initial Sales Price for the Homes is shown in Exhibit B attached hereto and incorporated herein. 5. City Review of Documents. Upon request, HLT agrees that it shall provide the the form of Buyers Acknowledgement of Purchase Agreement, Declaration , Letter of Acknowledgement, and Deed of Trust and Security Agreement ("Deed of Trust") to be executed by the homebuyers to City for prior review and approval. 6. Compliance Reports, Inspections, Monitoring. Annually on the anniversary of the Effective Date, HLT shall submit to City a Compliance Report verifying HLT's compliance with this Agreement, and certified as correct by HLT under penalty of perjury. The Compliance Report shall be in such format as City may reasonably request and shall contain certifications regarding the eligibility of homebuyers and evidence of the homebuyer's and HLT's execution of the Declaration, as applicable. HLT shall retain all records related to compliance with this Agreement, and shall make such records available to City or its designee for inspection and copying on five (5) business days' written notice. HLT shall permit City and its designees to inspect the Property to monitor compliance with this Agreement following two (2) business days' written notice. 7. Covenants Run with the Land. The covenants and conditions herein contained shall apply to and bind, during their respective periods of fee ownership, HLT and its heirs, executors, administrators, successors, transferees, and assignees having or acquiring any right, title or interest in or to any part of 1551\01\1905088.1 Exhibit A to Resolution the Property and shall run with and burden such portions of the Property. This Agreement shall remain in effect in perpetuity unless released by City pursuant to an instrument recorded in the Official Records of Sonoma County. 8. Default and Remedies. Failure of HLT to cure any default in HLT's obligations under this Agreement within thirty (30) days after the delivery of a notice of default from the City will constitute an Event of Default under this Agreement. In addition to remedies set forth in this Agreement, the City may exercise any and all remedies available under law or in equity, instituting against HLT or other applicable parties, a civil action for declaratory relief, injunction or any other equitable relief, or relief at law, including without limitation an action to rescind a transaction and/or to require repayment of any funds received in connection with such a violation. 9. Option to Purchase, Enter and Possess or Assignment of Rights. The following shall apply: If, at or after the initial sale of the Restricted Home to Eligible Buyers, the Restricted Home is sold to persons who do not qualify as Eligible Buyers, the City shall have the option to assume HLT's rights under each Declaration and Deed of Trust. Upon notice from the City of a violation under this Section 9 and the exercise of the option under this Section 9 by the City, HLT shall assign its interest in the applicable Declaration(s) and Deed(s) of Trust to the City. In such event City shall assume the rights and obligations of HLT under the applicable Declaration(s) and Deed(s) of Trust. In order to exercise the option to assume described in 9 above, the City shall give HLT notice of assignment, and HLT shall, within thirty (30) days after receipt of such notice to assign its rights and obligations under the applicable Declaration and Deed of Trust to the City. 10. Mortgagee Protection. The City's rights pursuant to Section 9 shall not defeat, limit or render invalid any mortgage or deed of trust recorded against the Property or any portion thereof, including without limitation, any Restricted Home. Any conveyance of the Property to the City pursuant to Section 9 shall be subject to mortgages and deeds of trust permitted by this Agreement. Notwithstanding any other provision in this Agreement to the contrary, this Agreement shall not diminish or affect the rights of the California Housing Finance Agency ("CaIHFA"), HUD, the Federal National Mortgage Association ("FNMA"), or the Veterans Administration ("VA") under any mortgage recorded against the Property in compliance with the Declaration. 11. Remedies Cumulative. No right, power, or remedy specified in this Agreement is intended to be exclusive of any other right, power, or remedy, and each and every such right, power, or remedy shall be cumulative and in addition to every other right, power, or remedy available to the City under law or in equity. Neither the failure nor any delay on the part of the City to exercise any such rights, powers or remedies shall operate as a waiver thereof, nor shall any single or partial exercise by the City of any such right, power or remedy preclude any other or further exercise of such right, power or remedy, or any other right, power or remedy. 1551\01\1905088.1 Exhibit A to Resolution 12. Attorneys' Fees and Costs. The City shall be entitled to receive from HLT or any person violating the requirements of this Agreement, in addition to any remedy otherwise available under this Agreement or at law or equity, whether or not litigation is instituted, the costs of enforcing this Agreement, including without limitation reasonable attorneys' fees and the costs of City staff time. In any dispute arising in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees. 13. Appointment of Other Agencies. In its sole discretion, the City may designate, appoint or contract with any other person, public agency or public or private entity to perform some or all of the City's obligations under this Agreement. 14. Hold Harmless. HLT agrees to indemnify, defend (with counsel approved by the City) and hold harmless City and its elected and appointed officials, officers, employees, representatives and agents (all of the foregoing, collectively the "Indemnitees") from and against all liability, loss, cost, claim, demand, action, suit, legal or administrative proceeding, penalty, deficiency, fine, damage and expense (including, without limitation, reasonable attorney's fees and costs of litigation) (all of the foregoing, collectively hereinafter "Claims") arising or allegedly arising out of or relating in any manner to the Project, the Property, or HLT's performance or nonperformance under this Agreement, except to the extent arising from the gross negligence or willful misconduct of the City. The provisions of this section shall survive the expiration or other termination of this Agreement or any release of part or all of the Property from the burdens of this Agreement. 15. Insurance Requirements. HLT shall obtain and maintain at HLT's expense, Commercial General Liability, naming Indemnitees as additional insureds with aggregate limits of not less than Two Million Dollars ($2,000,000) for bodily injury and death or property damage including coverage for contractual liability and premises operations, purchased from an insurance company duly licensed to issue such insurance in the State of California with a current Best's Key Rating of not less than A-V, such insurance shall be evidenced by an endorsement which so provides and delivered to the City prior to the Effective Date. 16. Notices. All notices required pursuant to this Agreement shall be in writing and may be given by personal delivery or by registered or certified mail, return receipt requested, to the party to receive such notice at the addresses set forth below: City: City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 Attn: City Manager 1551\01\1905088.1 Exhibit A to Resolution HLT: Housing Land Trust of Sonoma County P.O. Box 5431 Petaluma, CA 94955-5431 Attn: Executive Director Any party may change the address to which notices are to be sent by notifying the other parties of the new address, in the manner set forth above. 17. Integrated Agreement; Amendments. This Agreement, together with the exhibits hereto constitutes the entire Agreement between the Parties with respect to the subject matter hereof. No modification of or amendment to this Agreement shall be binding unless reduced to writing and signed by the Parties. The City Manager or his or her designee shall have authority to approve or disapprove minor or technical amendments to this Agreement on behalf of the City. 18. Subordination; Execution of Riders for the Benefit of Mortgage Lenders. City agrees that if required in order to assist Eligible Buyers to secure purchase money financing for the acquisition of a Home, the City will enter into a subordination agreement with a purchase money lender to subordinate this Agreement under such terms as the City and the purchase money lender shall negotiate provided that City is granted reasonable notice and cure rights under the first mortgage. Notwithstanding any other provision hereof, the provisions of this Agreement shall be subordinate to the lien of the First Lender Loan (as defined in the Declaration) and shall not impair the rights of the First Lender, or the First Lender's successor or assign, to exercise its remedies under the First Lender Deed of Trust in the event of default under the First Lender Deed of Trust by the Owner. Such remedies under the First Lender Deed of Trust include the right of foreclosure or acceptance of a deed or assignment in lieu of foreclosure. After such foreclosure or acceptance of a deed or assignment in lieu of foreclosure, this Agreement shall be forever terminated and shall have no further effect as to the Unit or any transferee thereafter; provided, however, if the holder of such First Lender Deed of Trust acquired title to the Home pursuant to a deed or assignment in lieu of foreclosure and no notice of default was recorded against the Home by such holder in connection therewith, this Agreement shall automatically terminate upon such acquisition of title, only if (i) the City has been given written notice of default under such First Lender Deed of Trust with a sixty (60) -day cure period (which requirement shall be satisfied by recordation of a notice of default under California Civil Code Section 2924), and (ii) the City shall not have cured the default within the sixty (60) -day period. Owner agrees to record any necessary documents to effect such termination, if applicable 19. Parties Not Co -Venturers. Nothing in this Agreement is intended to or shall establish the Parties as partners, co -venturers, or principal and agent with one another. 20. Further Assurances; Action by the City. The Parties shall execute, acknowledge and deliver to the other such other documents and instruments, 1551\01\1905088.1 Exhibit A to Resolution and take such other actions, as either shall reasonably request as may be necessary to carry out the intent of this Agreement. Except as may be otherwise specifically provided herein, whenever any approval, notice, direction, consent or request by the City is required or permitted under this Agreement, such action shall be in writing, and such action may be given, made or taken by the City Manager or by any person who shall have been designated by the City Manager, without further approval by the City Council unless the City Manager determines in his or her discretion that such action requires such approval. 21. Governing Law; Venue. This Agreement shall be construed and enforced in accordance with the laws of the State of California without regard to principles of conflicts of law. The Parties consent to the jurisdiction of any federal or state court in the jurisdiction in which the Property is located (the "Property Jurisdiction"). Borrower agrees that any controversy arising under or in relation to this Agreement shall be litigated exclusively in courts having jurisdiction in the Property Jurisdiction. Borrower irrevocably consents to service, jurisdiction, and venue of such courts for any such litigation and waives any other venue to which it might be entitled by virtue of domicile, habitual residence or otherwise. 22. No Waiver. Any waiver by the City of any obligation or condition in this Agreement must be in writing. No waiver will be implied from any delay or failure by the City to take action on any breach or default of HLT or to pursue any remedy allowed under this Agreement or applicable law. Any extension of time granted to HLT to perform any obligation under this Agreement shall not operate as a waiver or release from any of its obligations under this Agreement. Consent by the City to any act or omission by HLT shall not be construed to be a consent to any other or subsequent act or omission or to waive the requirement for the City's written consent to future waivers. 23. Headings. The titles of the sections and subsections of this Agreement are inserted for convenience of reference only and shall be disregarded in interpreting any part of the Agreement's provisions. 24. Counterparts. This Agreement may be executed in counterparts, each of which shall be an original and all of which taken together shall constitute one and the same instrument. 25. Severability. If any provision contained in this Agreement is to be held by a court of competent jurisdiction to be void or unenforceable the remaining portions of this Agreement shall remain in full force and effect. 26. Exhibits. The following exhibits attached to this Agreement are hereby incorporated herein by reference: Exhibit A Legal Description of the Property Exhibit B Maximum Homebuyer Income Level; Unit Size and Bedroom Count; Maximum Initial Sales Price 1551\01\1905088.1 Exhibit A to Resolution Exhibit C Declaration of Affordability Covenants, Buyers Occupany Resale Restriction and Option to Purchase ("Declaration") and Deed of Trust and Security Agreement ("Deed of Trust") [SIGNATURES ON FOLLOWING PAGE; SIGNATURES MUST BE NOTARIZEDI 1551\01\1905088.1 Exhibit A to Resolution IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. HLT: Housing Land Trust of Sonoma County, A nonprofit public benefit corporation Its: CITY: City of Rohnert Park a California municipal corporation Darrin Jenkins, City Manager Authorized by Resolution 2018- adopted by the Rohnert Park City Council at their meeting of November 27, 2018 ATTEST: , City Clerk APPROVED AS TO FORM: City Attorney 1551\01\1905088.1 9 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Name: Notary Public 1551 \01 \1905088.1 10 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Name: Notary Public 1551 \01 \1905088.1 11 Exhibit A to Resolution Exhibit A LEGAL DESCRIPTION OF THE PROPERTY Real property in the City of Rohnert Park County of Sonoma, State of California, described as follows: , as shown upon the map entitled " filed 1200 — 200_ in Book of Maps Pages Sonoma County Records. nU0 1551\01\1905088.1 Exhibit A to Resolution Exhibit B Unit Income Classification Lot Nos. Sales Price of Below Market Rate Units 1551\01\1905088.1 Exhibit A to Resolution Exhibit C [Attach Form of Declaration and Deed of Trust] 1551\01\1905088.1 ITEM NO. 7C6 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 11, 2018 Department: Development Services Submitted By: Eydie Tacata, Management Analyst Prepared By: Mary Grace Pawson, Director of Development Services Agenda Title: Rescinding Resolution No. 2018-018 and Approving a Public Improvement and Public Facilities Fee Credit Agreement with University District LLC and Vast Oaks LP for Rohnert Park Expressway Improvements Phase 2 and Certain Landscaping Improvements RECOMMENDED ACTION: Adopt a Resolution rescinding Resolution No. 2018-018 and Authorizing and Approving an Offsite Public Improvement and Public Facilities Fee Credit Agreement with University District LLC and Vast Oaks LP for Rohnert Park Expressway Improvements Phase 2 and Certain Landscaping Improvements BACKGROUND: In 2006, the City entered into a Development Agreement ("DA") with the University District LLC and Vast Oak Properties L.P. ("Developer"), subsequently amended in 2014 and 2016, to facilitate the orderly development of the area known as the University District Specific Plan Area. The DA directs the construction of certain public infrastructure, triggered by the filing of final maps, so that such infrastructure is ready to serve the new residential and commercial development planned within the Specific Plan Area. The DA provides for the improvement of Rohnert Park Expressway to be built in two phases. In December 2015, the City Council approved final maps for Vast Oak West, creating 399 single family lots on a portion of the development. The City Council concurrently approved a Public Improvement Agreement and Public Facilities Fee Credit Agreement for the north side of Rohnert Park Expressway ("RPX Phase I") to be constructed. In November 2017, the City Council approved final maps for Vast Oak East neighborhoods 2A — 2D, creating an additional 323 single family lots, and bringing the total number of single family lots in the University District to 722. The Developer then submitted final maps for Vast Oak East neighborhoods 2E and 217, which would create an additional 102 single family lots, bringing the total to 824 and triggering the requirement to reconstruct the south side of Rohnert Park Expressway. As was done with for the Developer's expected improvements for the north side of Rohnert Park Expressway, City staff prepared a Public Improvement Agreement and Fee Credit Agreement ("Agreement") for the construction of the south side of Rohnert Park Expressway ("RPX Phase 2"). On February 13, 2018, the City Council adopted Resolution No. 2018-018 which approved the Agreement. However, shortly thereafter, the project was modified by consent of both staff and the developer to include landscaping improvements which were as yet unconstructed by the Developer, but are included in the Public Facilities Finance Plan and eligible for Public Facilities ITEM NO. 7C6 Fee credits. The Developer posted the necessary labor and materials and performance bonds for the construction of the south side of Rohnert Park Expressway and landscape improvements. The Agreement in its present form contains the correct project description for RPX Phase 2, but does not include City -approved landscaping improvements. The Agreement is not yet executed by all parties, so it is possible to revise the Agreement prior to execution to correctly reflect the improvements, approved plans, associated cost estimates, bond and warranty amounts as was mutually -agreed by City staff and the Developer. Staff and counsel have determined that the best way to make these corrections is to request that the City Council rescind the resolution approving the prior version of the Agreement and to approve the attached revised Agreement. The revised Public Improvement and Public Facilities Fee Credit Agreement will formalize the Developer's commitment, and provide for credits under the City's Public Facilities Fee program, as Rohnert Park Expressway Improvements as well as the Landscaping Improvements which are are part of that program. ANALYSIS: The proposed Public Improvement Agreement and Public Facilities Fee Credit Agreement is in the same form that has been previously approved by Council. Like the other Improvement Agreements, the Agreement outlines in more detail than specified in the Conditions of Approval or the Development Agreement, the Developer's duty to install the improvements to City standards and protect them until acceptance; the City's rights for inspection and cost recovery; the process by which new improvements will be inspected by the City; requirements to pay prevailing wage; requirements for bonds, insurance and indemnity and the City's remedies against breach or default by the Developer. The Agreement also specifies that the Developer will be required to post performance and labor and material bonds for the full constructed value. For the RPX Phase 2 Improvements and landscaping improvements, which are in the City's Public Facilities Finance Plan, the Agreement also provides for a Public Facilities Fee Credit, applicable only to property within the Vast Oaks East phase of the development, for an amount of approximately $3.33 million dollars. ENVIRONMENTAL ANALYSIS: The proposed Public Improvement Agreement will authorize and provide for the reconstruction of the south side of Rohnert Park Expressway between Snyder Lane and Petaluma Hill Road. This improvement was included in the Project Description Section of the Draft Environmental Impact Report (Draft EIR dated July 2005) for the University District Specific Plan. The improvement is necessary to serve the planned development. Because the improvements were included in the Project Description, the analysis in the Draft EIR included an analysis of the construction and operation of these improvements and mitigation measures were developed to minimize any impacts. The Draft EIR identified 19 temporary construction impacts that are associated with the development of the site, including the construction of infrastructure improvements. All of these impacts are less than significant or can be reduced to a less than significant level with standard construction mitigation that will be incorporated into the approved plans required by the Public Improvement Agreements. The description of the required infrastructure improvements necessary to serve the development was not substantially changed by either the Final EIR (March 2006) or the CEQA Addendum (February 2014). Because the proposed improvement was included in the Project Description considered in the University District Specific Plan EIR, and its impacts were analyzed and W ITEM NO. 7C6 mitigated to a less than significant level, no further CEQA analysis is required. The City will use its plan approval process to ensure that mitigations to control construction noise, dust, hazards and biological impacts are included as part of the work. STRATEGIC PLAN ALIGNMENT: This action is consistent with Strategic Plan Goal D — Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: None. The recommended action is consistent with the Development Agreement and Conditions of Approval for the Tentative Map and is necessary to complete the project. FISCAL IMPACT/FUNDING SOURCE: The project will be constructed and paid for by the Developer. Construction of public improvements required under the Conditions of Approval has or will be guaranteed with performance and labor and material bonds. After acceptance of the improvements, the City will incur ongoing maintenance costs which will be funded from the maintenance annuity deposit provided by the Developer in accordance with the Development Agreement. Department Head Approval Date: 11/28/2018 Finance Director Approval Date: NA City Attorney Approval Date: 12/05/2018 City Manager Approval Date: 12/5/2018 Attachments 1. Resolution Authorizing and Approving an Offsite Public Improvement and Public Facilities Fee Credit Agreement with University District LLC and Vast Oaks LP for Rohnert Park Expressway Improvements Phase 2 and Certain Landscaping Improvements 2. Resolution Exhibit A — Offsite Public Improvement and Public Facilities Fee Credit Agreement by and between the City of Rohnert Park and University District LLC and Vast Oaks L.P. for the Rohnert Park Expressway Improvements Phase 2 and Certain Landscaping Improvements RESOLUTION NO. 2018 -161 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK RESCINDING RESOLUTION 2018-018 AND AUTHORIZING AND APPROVING AN OFFSITE PUBLIC IMPROVEMENT AND PUBLIC FACILITIES FEE CREDIT AGREEMENT WITH THE UNIVERSITY DISTRICT LLC AND VAST OAK PROPERTY L.P. FOR ROHNERT PARK EXPRESSWAY IMPROVEMENTS PHASE 2 AND CERTAIN LANDSCAPING IMPROVEMENTS WHEREAS, on April 22, 2014, the City Council of the City of Rohnert Park adopted Ordinance No. 878, approving a Development Agreement ("Development Agreement") between the City of Rohnert Park and Vast Oak Property L.P. and University District LLC ("Developer"), as subsequently amended; and WHEREAS, the Developer has filed the Final Maps for Phases 1-A, 1-B, 1-C, and 1-D and Phases 2-A, 2-13, 2-C and 2-D for the Vast Oak Property, creating 722 single-family residential lots; and WHEREAS, the Developer intends to file the Final Maps for Phases 2-E and 2-F, creating an additional 102 single family residential lots, which will bring the total number of approved single family residential lots within the development to 824; and WHEREAS, the Development Agreement and the Conditions of Approval require the Developer to bond for and construct the improvements to the south side of Rohnert Park Expressway with the final map that creates the 8001h single family residential lot and this trigger has been reached; and WHEREAS, the Developer has submitted plans and specifications for the reconstruction of the south side of Rohnert Park Expressway and landscape improvements, which have been reviewed by the City Engineer and determined to be technically accurate and in conformance with the Conditions of Approval, and which collectively include all required improvements not included in prior improvement agreements; and WHEREAS, the planned improvements to Rohnert Park Expressway are eligible for Public Facilities Fee credits; and WHEREAS, the Developer has posted performance and labor and materials bonds in the following amounts to cover the cost of improvements: 1) Rohnert Park Expressway, Phase 2 (South Side including South Side Phase 1 and South Side Phase 2): One Million Seven Hundred Thirty Three Thousand Ninety Dollars and No Cents ($1,733,090.00) 2) Rohnert Park Expressway Landscape Improvements: One Million Eight -Four Thousand Six Hundred Ninety -Seven Dollars and Ninety- Four Cents ($1,084,697.94); and WHEREAS, the City and Developer desire to enter into an Off -Site Public Improvement and Public Facilities Fee Credit Agreement for the Rohnert Park Expressway Improvements Phase 2 ("Agreement") to more thoroughly define the terms and conditions of the construction and dedication obligations under the conditions of approval; and WHEREAS, on February 13, 2018 the City Council of the City of Rohnert Park adopted Resolution No. 2018-018 approving Off -Site Public Improvement and Public Facilities Fee Credit Agreement for the Rohnert Park Expressway Improvements Phase 2; and WHEREAS, the Agreement and Resolution No. 2018-018 did not include certain landscape improvements that the City and Developer mutually -agreed would be included among the improvements to construct under the Agreement; and WHEREAS, the City desires to enter into an Off -Site Public Improvement and Public Facilities Fee Credit Agreement for the Rohnert Park Expressway Improvements Phase 2 revised to include the landscape improvments. NOW, THEREFORE, BE IT RESOLVED that based upon the evidence presented at the duly noticed public meeting of December 11, 2018, the City Council of the City of Rohnert Park finds that the public improvements and activities were adequately described and mitigated in the University District Specific Plan Area Updated Final EIR, and that no other CEQA analysis is warranted. BE IT FURTHER RESOLVED that the City Council of the City of Rohnert Park does hereby rescind Resolution No. 2018-018 Authorizing and Approving the Off-site Public Improvement and Public Facilities Fee Credit Agreement for Rohnert Park Expressway Improvements Phase 2. BE IT FURTHER RESOLVED that the City Council of the City of Rohnert Park does hereby authorize and approve the Off-site Public Improvement and Public Facilities Fee Credit Agreement for Rohnert Park Expressway Improvements Phase 2 and Certain Landscaping Improvements included as Exhibit A to this Resolution. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute the Off-site Public Improvement and Public Facilities Fee Credit Agreement for Rohnert Park Expressway Improvements Phase 2 and Certain Landscaping Improvements in substantially similar form to the agreement attached hereto and incorporated by this reference as Exhibit A subject to minor modification by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this I Ith day of December, 2018. ATTEST: Caitlin Saldanha, Assistant City Clerk Attachment: Exhibit A CITY OF ROHNERT PARK Pam Stafford, Mayor AHANOTU: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) (2) 2018-161 Exhibit A to Resolution RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Rohnert Park 130 Avram Avenue Rohnert Park, California 94928-2486 Attention: City Clerk (Space Above This Line for Recorder's Use Only) Exempt from recording fee per Gov. Code § 27383. OFF-SITE PUBLIC IMPROVEMENT AND PUBLIC FACILITIES FEE CREDIT AGREEMENT BY AND BETWEEN THE CITY OF ROHNERT PARK AND UNIVERSITY DISTRICT LLC AND VAST OAK PROPERTIES L.P. FOR THE ROHNERT PARK EXPRESSWAY IMPROVEMENTS PHASE 2 AND CERTAIN LANDSCAPING IMPROVEMENTS This Off -Site Public Improvement and Public Facilities Fee Credit Agreement (the "Agreement") is made and entered into on this day of 2018 (the "Effective Date") by and between University District, LLC, a Delaware Limited Liability Company, and Vast Oak Properties L.P., a California Limited Partnership (collectively, "Developer"), and the CITY OF ROHNERT PARK, a California municipal corporation ("City"). City and Developer are sometimes referred to hereinafter individually as "Party" and collectively as "Parties". RECITALS A. On April 8, 2014, the City Council of the City of Rohnert Park adopted Resolution No. 2014-035, approving the Tentative Map for the University District Vast Oak Property, prepared by MacKay & Somps and dated February 2014 (the "Tentative Map"), subject to certain conditions of approval (the "Conditions"). B. On April 22, 2014, the City Council of the City of Rohnert Park adopted its Ordinance No. 878 approving a Development Agreement with the Developer (the "Development Agreement") C. Both the Conditions and the Development Agreement require that the Developer provide adequate infrastructure for its development. D. The Developer has submitted plans, specifications and drawings for the widening of Rohnert Park Expressway between Snyder Lane and Petaluma Hill Road. The plans for the Improvements are listed in the summary below (the "Improvement Plans"). These plans are on file in the office of the City Engineer and have been approved as outlined below. • Improvement Plans, Rohnert Park Expressway Snyder Lane to Petaluma Hill Road Phases I thru III, City of Rohnert Park, CA, August 2016, prepared by MacKay & Somps, 32 Sheets (Sheets 1 thru 17, Sheets TS -1 thru TS -12, and Sheets SS -1 thru SS -3, and approved by the City Engineer on August 30, 2016. • Landscape Construction Documents for: Rohnert Park Expressway, Vast Oak at University District, Rohnert Park, CA, December 7, 2016, prepared by vanderToolen and 1 Associates, 49 Sheets (Sheets L-0 thru L-48), and approved by the City Engineer on December 20, 2016. E. Developer has filed final maps for Phases 2-A, 2-13, 2-C, and 2-D within the University District Vast Oak Property, consisting of 323 single-family residential lots (the "Project") and wishes to complete the majority of the construction of the Rohnert Park Expressway Improvements, which are being built in phases. F. City and Developer desire to enter an agreement providing for the construction and installation of the Improvements in accordance with the plans, specification and drawings described in Recital D. AGREEMENT NOW, THEREFORE, in consideration of the faithful performance of the terms and conditions set forth in this Agreement, the parties hereto agree as follows: 1. Incorporation of Recitals. The foregoing Recitals are true and correct and, together with the Project Approvals and the requirements of Chapter 16.16 of the RPMC, are hereby incorporated into and form a material part of this Agreement 2. Purpose and Effective Date 2.1 Purpose. The purpose of this Agreement is to guarantee completion of the Improvements and ensure satisfactory performance by Developer of Developer's obligations to satisfy the Conditions and to provide for a credit to Developer for the construction of improvements to Rohnert Park Expressway through a reduction in Public Facilities Fees collected from the Developer for the Project. 2.2 Effective Date. The Effective Date of this Agreement shall be as set forth above. 3. Property Subject to Agreement. The property which is the subject of this Agreement is located in the City of Rohnert Park, Sonoma County, California, and is described in Exhibit A, attached hereto (the "Property"). 4. Improvements 4.1 Duty to Install Improvements. Developer will design, construct, install and complete, or cause to be constructed, installed and completed, at the Developer's sole cost and expense, the Improvements, in accordance with the Improvement Plans (defined in Recital D above) and to the satisfaction of the City Engineer, in his/ her reasonable discretion. Developer will also supply all labor and materials therefor, all in strict accordance with the terms and conditions of this Agreement. The construction, installation and completion of the Improvements including all labor and materials furnished in connection therewith are hereinafter referred to collectively as the "Work." City shall not be responsible or liable for the maintenance or care of the Improvements until City formally approves and accepts them in accordance with its policies and procedures. City shall exercise no control over the Improvements until approved and accepted. Any use by any person of the Improvements, or any portion thereof, shall be at the sole and exclusive risk of the Developer at all times prior to City's acceptance of the Improvements. Developer shall maintain all the Improvements in a state of good repair until they are completed by Developer and approved and accepted by City. Maintenance shall include, but shall not be limited to, repair of pavement, curbs, gutters, sidewalks, signals, parkways, water mains, and 2 sewers; maintaining all landscaping in a vigorous and thriving condition reasonably acceptable to City; removal of debris from sewers and storm drains; and sweeping, repairing, and maintaining in good and safe condition all streets and street improvements. It shall be Developer's responsibility to initiate all maintenance work, but if it shall fail to do so, it shall promptly perform such maintenance work when notified to do so by City. If Developer fails to properly prosecute its maintenance obligation under this section, City may do all work necessary for such maintenance and the cost thereof shall be the responsibility of Developer and its surety under this Agreement. Prior to undertaking said maintenance work, City agrees to notify Developer in writing of the deficiencies and the actions required to be taken by the Developer to cure the deficiencies. Developer shall have thirty (30) days from the date of the notice within which to correct, remedy or cure the deficiency. If the written notification states that the problem is urgent and relates to the public health and safety, then the Developer shall have twenty-four (24) hours to correct, remedy or cure the deficiency. City shall not be responsible or liable for any damages or injury of any nature in any way related to or caused by the Improvements or their condition prior to acceptance. 4.2. Completion Date. Developer will complete the Work within eighteen months of the Effective Date or as required by the Development Agreement, whichever is sooner. All Work will be completed in a good and workmanlike manner in accordance with accepted design and construction practices. This completion date may be extended by the City in its sole and absolute discretion at the request of Developer, which request shall be accompanied by a written assurance acceptable to the City Attorney that the securities required by Section 5 shall remain enforceable throughout the term of the extension. 4.3. Estimated Cost of Work. The estimated cost of the Work is as follows: a) Rohnert Park Expressway, Phase 2 (South Side): One Million Seven Hundred Thirty Three Thousand Ninety Dollars and No Cents ($1,733,090.00) b) Rohnert Park Expressway Landscape Improvements: One Million Eighty Four Thousand Six Hundred Ninety Seven Dollars and Ninety -Four Cents ($1,084,697.94) Notwithstanding this estimate, Developer hereby acknowledges and agrees that (a) the actual costs to complete the Work may significantly exceed this estimate, (b) this estimate in no way limits Developer's financial obligation, and (c) that Developer is obligated to complete the Work at its own cost, expense, and liability. 4.4. Modifications to the Plans. Approval of this Agreement by City does not release Developer of its responsibility to correct mistakes, errors or omissions in the Improvement Plans. If, at any time, in the opinion of the City Engineer, in his/her reasonable discretion, the Improvement Plans are deemed inadequate in any respect Developer agrees to make such modifications, changes or revisions as necessary in order to complete the Work in a good and workmanlike manner in accordance with accepted design and construction standards. 4.5. Foreman or Superintendent. Developer shall give personal attention to the Work. A competent foreman or superintendent, satisfactory to the City Engineer, in his/her reasonable discretion, with authority to act for and on behalf of Developer, shall be named in writing by Developer prior to commencement of the Work, shall be present on the Property during the performance of the Work. Any change in the superintendent will require advance notification to the City Engineer and concurrence of the City Engineer and the Engineer of Record for the Improvement Plans. K 4.6. Encroachment Permits. Developer shall obtain, at its sole cost and expense, any encroachment permits required by the City in order to perform the Work. Developer shall also obtain any encroachment permits, grading permits, or other permits required by the County of Sonoma for construction of the improvements. 4.7. Inspection: All of the Improvements shall be constructed and installed to the satisfaction of the City Engineer, in his or her reasonable discretion. City and its authorized agents shall, at all times during the construction of the Improvements, have free access to the Improvements and shall be allowed to examine and inspect the Improvements and all material used and to be used in the Improvements to confirm compliance with City Plans and Specifications. 4.8. Commencement of Construction and Inspection. Developer and its contractor or subcontractors shall not commence construction of the Improvements until Developer has received written authorization from City to proceed. Written authorization shall be in the form of signed approved plans along with permit issuance, including any encroachment permit required to carry on construction activities in the City's right-of-way as described in Section 4.6. All work performed on the Improvements shall be done in strict compliance with the City approved plans, specifications and the contract documents and in a good and workmanlike manner. All work performed by Developer, its contractor or agents to construct the Improvements shall be subject to inspection by City. All fees and costs to construct the Improvements shall be borne solely by Developer (including the applicable Inspection Fee in accordance with the City's adopted Engineering Fee Schedule). Inspection by City or its employees or agents shall not relieve Developer of its liability for design defects or improper or inadequate workmanship. 4.9. City's Inspection, Administration and Testing Costs. Developer shall pay to City the actual cost for all inspection, administration and testing services furnished by City in connection with this Agreement, including those performed by consultants under contract with the City (the "City Costs"). City agrees not to double charge Developer (through the imposition of both a processing fee and a consultant charge) for any individual monitoring, inspection, testing or evaluation service. In addition, City agrees to limit its use of outside consultants to those reasonably necessary or desirable, as determined by the City Manager or his designee in his reasonable discretion, to accomplish the requisite inspection, administration and monitoring. The estimated cost for the inspection, administration and testing services is Forty -Two Thousand Two Hundred Sixty -Six Dollars and Eighty -Two Cents ($42,266.82) (the "Estimated Cost"). Concurrently with the execution of this Agreement, Developer shall deposit an amount equal to the Estimated Cost with City for the payment of the City Costs. In the event that the Estimated Cost is insufficient to cover the actual City Costs incurred, Developer shall, upon notice in writing by the City Engineer, deposit such additional amount as may be required to pay the City Costs. Any amount of the Estimated Cost, initial deposit or additional amounts deposited remaining after payment of all City Costs will be returned to Developer. City may, at its discretion, deposit such funds in an interest-bearing account and retain any and all interest earned. 4.10. No Waiver b�. Inspecting of the work and/or materials, or approval of work and/or materials, or a statement by an officer, agent or employee of the City indicating the work complies with this Agreement, or acceptance of all or any portion of the work and/or materials, or payments thereof, or any combination of all of these acts shall not relieve Developer or its obligation to fulfill this Agreement; nor is the City by these acts prohibited from bringing an action for damages arising from the failure to comply with this Agreement. 4 4.11. Erosion Control. Pursuant to Rohnert Park Municipal Code Chapter 15.52, Developer shall be responsible for the control of erosion on the Property and shall prevent its entry into the storm drainage system. 4.12. Prevailing Wages. The Improvements constitute a "public work" as defined in the California Labor Code, section 1771, et seq ("Labor Code Regulations"). Developer agrees to defend, indemnify and hold City, its elected officials, officers, employees, and agents free and harmless from any and all claims, damages, suits or actions arising out of or incident to Developer's obligations under this section and the payment of prevailing wages. The Developer must provide documentation that prevailing wages were paid for the work. 4.13. Contractor Licenses. All work performed on the Improvements shall be done only by contractors licensed in the State of California and qualified to perform the type of work required and comply with the City's Business License Ordinance. 4.14. Repair of Work Damaged During Construction. Developer agrees to repair or have repaired in a timely manner at its sole cost and expense all public roads, streets, or other public or private property damaged as a result of or incidental to the Work or in connection with the development of the Property or to pay to the property owner of any damaged road, street or property the full cost of such repair. In addition, Developer shall obtain the written acceptance of such repair or payment from any owner whose private property was repaired by Developer or to whom Developer has paid the full cost of such repair in accordance with this Section 4.14. City shall be under no obligation whatsoever to accept the Work completed under this Agreement until such time as all repairs have been completed or have been paid for and written acceptances have been provided to the City Engineer, except as otherwise provided in section 4.18.1 4.15. Payments. Developer agrees that it will pay, when due, all those fixrnishing labor or materials in connection with the Work. Developer further agrees that pursuant to Government Code section 66499.7, the Labor and Materials Bond provided by Developer in accordance with Section 5.1.2 of this Agreement shall not be released if any mechanics liens or stop notices are outstanding, unless said liens are released by bond in compliance with Civil Code section 3143. 4.16. Liability for Work Prior to Formal Acceptance. Until the City Council has formally accepted the Improvements, Developer shall be solely responsible for all damage to the work, regardless of cause, and for all damages or injuries to any person or property at the work site, except damage or injury due to the sole negligence of City, or its employees. Developer shall replace or repair any portion of the Improvements that have been destroyed or damaged prior to final acceptance of completed work by the City Council or the City Engineer. Any such repair or replacement shall be to the satisfaction and subject to the approval of the City Engineer. Developer shall repair to the satisfaction of the City Engineer any damage to the utilities systems, concrete work, street paving or other public improvements that may occur in connection with the Improvements work. 4.17. Completion of Work. After Developer (a) completes the Work in accordance with the Improvement Plans and the terms and conditions of this Agreement, (b) repairs any road, street, or private or public property damaged as a result of the Work or pays the full cost of such repair to the owner whose property was damaged and (c) obtains the written acceptance of such repair or payment from any owner whose private property was repaired by Developer or to whom Developer paid the full cost of such repair, Developer will provide City with a written notice of completion, together with copies of all written acceptances. 5 4.18. Final Acceptance. 4.18.1 Notice of Completion. Within thirty (30) days of receipt of Developer's written notification pursuant to Section 4.17 above, City Engineer shall inspect the Work and repairs and review the written acceptances, if any, and send Developer a written notice stating whether the Work and repair are complete to the satisfaction of the City Engineer, in his/her reasonable discretion, and whether the written acceptances have been provided. If the Work and repair are, in the opinion of the City Engineer, not complete and satisfactory, and/or written acceptances have not been provided, the City Engineer will list the deficiencies that must be corrected to find the Work and repair complete and satisfactory. Upon satisfactory completion of the Work and repair and submittal of written acceptances, the City Engineer will send Developer a written notice of satisfactory completion. The requirement for written acceptances may be waived by the City Engineer, in his/her reasonable discretion, if Developer has made commercially reasonable efforts to obtain such acceptances. City Engineer's failure to respond to Developer's written notification within thirty (30) days will not be deemed a breach or default under this Agreement. 4.18.2 Acceptance of Improvements. After sending Developer a written notice of satisfactory completion pursuant to Section 4.18.1, the City Engineer will recommend acceptance of the Improvements, or a portion thereof, to the City Council. In conjunction with such recommendation, the City Engineer will recommend the acceptance of the offers of dedication shown on the final map for the Property. The acceptance of the Improvements, offers of dedication and right-of-way and easements, if any, shall be by resolution. Upon adoption of such resolution, the City Engineer shall record a notice of acceptance, in a form to be approved by the City Attorney, in the Official Records of Sonoma County. 4.19. Warranty Period; Repair and Reconstruction. Without limiting the foregoing, Developer expressly warrants and guarantees all work performed under this Agreement and all materials used in the Work for a period of one (1) year after the date of recordation of the notice of acceptance of the improvements in accordance with Section 4.18. If, within this one (1) year period, any Improvement or part of any Improvement installed or constructed, or caused to be installed or constructed by Developer, or any of the work done under this Agreement, fails to fulfill any of the requirements of the Improvement Plans or this Agreement, Developer shall, without delay and without cost to City, repair, replace or reconstruct any defective or otherwise unsatisfactory part or parts of the Work or Improvement to the satisfaction of the City Engineer. Should Developer fail to act promptly, by failing to repair, replace or reconstruct work thirty (30) days after notification by City, or in accordance with this requirement, or should the exigencies of the situation require repairs, replacements or reconstruction to be made before Developer can be notified, City may, at its option, make the necessary repairs, replacements or perform the necessary reconstruction and Developer shall pay to the City upon demand the actual cost of such repairs, replacements or reconstruction. 4.20. Record Drawings. Upon completion of the Improvements and prior to final acceptance by the City Council, Developer shall deliver to City one electronic file, in a format specified by the City Engineer, and one mylar copy of "as -built" drawings. These drawings shall be in a form acceptable to the City Engineer, shall be certified by an engineer licensed by the State of California as to accuracy and completeness, and shall reflect the Improvements as actually constructed, with any and all changes incorporated therein. Developer shall be solely responsible and liable for ensuring the completeness and accuracy of the record drawings. 4.21. Ownership of Improvements. From and after acceptance of the Improvements by formal action of the City Council, ownership of the Improvements shall be vested exclusively in City. T Security. 5.1 Performance, Labor and Materials and Warranty Security. In accordance with Sections 16.16.060 through 16.16.070 of the Rohnert Park Municipal Code, Developer will furnish and deliver to City, within the times set forth below, the following surety bonds, each of which must be issued by a surety company duly and regularly authorized to do general surety business in the State of California, or an irrevocable assignment of funds or letter of credit as may be acceptable to the City Attorney. 5.1.1 Performance Security. Developer shall furnish and deliver performance security concurrently with the execution of this Agreement, which must meet the requirements of Government Code Section 66499. 1, if applicable, and Rohnert Park Municipal Code Section 16.16.070 and be acceptable to the City Attorney, in the amounts below: a) Rohnert Park Expressway, Phase 1(South Side): One Million Seven Hundred Thirty Three Thousand Ninety Dollars and No Cents ($1,733,090.00) b) Rohnert Park Expressway Landscape Improvements: One Million Eighty Four Thousand Six Hundred Ninety Seven Dollars and Ninety -Four Cents ($1,084,697.94) The security shall be conditioned upon the faithful performance of this Agreement with respect to the Work and shall be released by the City effective upon the date of recordation of the notice of acceptance of the improvements as described in Section 4.18.2 and Developer's delivery of the Warranty Security described in Section 5.1.3. 5.1.2 Labor and Materials Security. Developer shall furnish and deliver labor and materials security concurrently with the execution of this Agreement which security must meet the requirements of Government Code Section 66499.2, if applicable, and Rohnert Park Municipal Code Section 16.16.070 and be acceptable to the City Attorney, in the amounts below: a) Rohnert Park Expressway, Phase 1(South Side): One Million Seven Hundred Thirty Three Thousand Ninety Dollars and No Cents ($1,733,090.00) b) Rohnert Park Expressway Landscape Improvements: One Million Eighty Four Thousand Six Hundred Ninety Seven Dollars and Ninety -Four Cents ($1,084,697.94) The security shall secure payment to the contractor(s) and subcontractor(s) performing the Work and to all persons furnishing labor, materials or equipment to them. The City shall retain each security until both (i) the City accepts the Work in accordance with Section 4.18 above and (ii).the statute of limitations to file an action under Civil Code section 3114 et seq. has expired. After said date, the security may be reduced by the City Engineer to an amount not less than the total amount claimed by all claimants for whom claims of lien have been recorded and notice given in writing to the City Council. The balance of the security shall be retained until the final settlement of all such claims and obligations. If no such claims have been recorded, the security shall be released in full by the City Engineer. 5.1.3. Warranty Security. Developer shall furnish and deliver warranty security in the amount specified in section 16.16.070 c. of the Rohnert Park Municipal Code., upon acceptance of the Improvements and prior to release of the Performance Security, in the amounts below: a) Rohnert Park Expressway, Phase 1(South Side): Two Hundred Fifty Nine Thousand Nine Hundred Sixty Three Dollars and Fifty Cents ($259,963.50) 7 b) Rohnert Park Expressway Landscape Improvements: One Hundred Sixty Two Thousand Seven Hundred Four Dollars and Sixty Nine Cents ($162,704.69) The security shall be in a form acceptable to the City Attorney and shall guarantee and warranty the Work for a period of one (1) year following the date of recordation of the notice of acceptance of the improvements against any defective work or labor done, or defective materials furnished. 5.2. Additional Security. If either upon execution of this Agreement or during the course of performance the City considers that it is necessary to have Developer post additional security, the City may require either a cash deposit or a surety bond guaranteeing performance in a form and signed by sureties satisfactory to it. The condition of the security shall be that if Developer fails to perform its obligation under this Agreement, the City may in the case of a cash bond act for it using the proceeds or in the case of a surety bond require the sureties to perform the obligations of the Agreement. Indemnity and Insurance. 6.1 Indemnification. Developer agrees to indemnify, defend and hold the City, its elective and appointed boards, commissions, officers, agents, employees and consultants, harmless from and against any and all claims, liabilities, losses, damages or injuries of any kind (collectively, "Claims") arising out of Developer's, or Developer's contractors', subcontractors', agents' or employees', acts, omissions, or operations under this Agreement, including, but not limited to, the performance of the Work, whether such acts, omissions, or operations are by Developer or any of Developer's contractors, subcontractors, agents or employees, except to the extent such Claims are caused by the sole negligence or willful misconduct of the City. This indemnification includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys' fees, and related costs or expenses, and the reimbursement of City, its elected officials, officers, employees, and/or agents for all legal expenses and costs incurred by each of them. The aforementioned indemnity shall apply regardless of whether or not City has prepared, supplied or approved plans and/or specifications for the Work or Improvements and regardless of whether any insurance required under this Agreement is applicable to any Claims. The City does not and shall not waive any of its rights under this indemnity provision because of its acceptance of the bonds or insurance required under the provisions of this Agreement. Developer's obligation to indemnify City shall survive the expiration or termination of this Agreement. Developer agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every contractor and sub -contractor or any other person or entity involved by, for, with or on behalf of Developer in the performance of this Agreement. In the event Developer fails to obtain such indemnity obligations from others as required here, Developer agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 6.2. Insurance. Developer shall maintain Commercial General Liability Insurance protecting the City from incidents as to bodily injury liability and property damage liability that may occur as a result of the Work and additional repairs. Developer shall provide certificate(s) of insurance and endorsements to City before any Work commences. The insurance policy shall contain, or be endorsed to contain, the following provisions: (1) The City, its officers, elected officials, employees, consultants, agents and volunteers are to be covered as additional insured's as respects to liability arising E: out of activities performed by or on behalf of Developer. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, elected officials, employees, consultants, agents and volunteers. (2) The amounts of public liability and property damage coverage shall not be less than $3,000,000 (Three Million Dollars) per occurrence for bodily injury, personal injury and property damage. (3) The insurance shall be maintained in full force until the work has been completed to the satisfaction of the City Engineer. (4) The insurance policy shall provide for 30 days' notice of cancellation to the City. The policy shall not be cancelled earlier than nor the amount of coverage be reduced earlier than 30 days after the City receives notice from the insurer of the intent of cancellation or reduction. (5) Any failure to comply with the reporting provisions of the policy shall not affect the coverage provided to the City, its officers, elected officials, employees, consultants, agents and volunteers. (6) Developer's insurance coverage shall be primary insurance as respects the City, its officers, elected officials, employees, consultants, agents and volunteers. Any insurance or self-insurance maintained by the City, its officers, elected officials, employees, consultants, agents and volunteers shall be in excess of Developer's insurance and shall not contribute to it. (7) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: (a) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its elected officials, officers, employees, agents, and volunteers; or (b) Developer and its contractors shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses. (8) Developer and Developer's insurance company agree to waive all rights of subrogation against City, its officers, elected officials, employees, agents and volunteers for losses paid under Developer's workers' compensation insurance policy which arise from the work performed by Developer. In the event that Developer's insurance is cancelled, Developer shall provide replacement coverage or all work must cease as of the cancellation date until replacement insurance coverage is provided. 6.3. Workers' Compensation Insurance. Developer shall provide, or cause to be provided, Workers' Compensation insurance as required by law, and shall cause its contractors and their subcontractors, agents and representatives to also maintain Workers' Compensation insurance as required by law. No Work shall commence until such Workers' Compensation insurance is obtained and in full force and effect. 6.4. Other Insurance Requirements. Developer shall: we, (1) Prior to taking any actions under this Agreement, furnish City with properly executed certificates of insurance which shall clearly evidence all insurance required in this section and provide that such insurance shall not be canceled, allowed to expire or be materially reduced in coverage except on thirty (30) days prior written notice to City. (2) Provide to City certified copies of endorsements and policies if requested by City, and properly executed certificates of insurance evidencing the insurance required herein. (3) Replace or require the replacement of certificates, policies and endorsements for any insurance required herein expiring prior to completion and acceptance of the Improvements. (4) Maintain all insurance required herein from the time of execution of this Agreement until the acceptance of the Improvements. (5) Place all insurance required herein with insurers licensed to do business in California. 7. Breach of Agreement; Opportunity to Cure, Remedies. 7.1. Notice of Breach and Default. The occurrence of any of the following constitutes a breach and default of this Agreement: (1) Developer refuses or fails to complete the Work within the time set forth herein or abandons the Work. (2) Developer assigns the Agreement without the prior written consent of City. (3) Developer is adjudged bankrupt or makes a general assignment for the benefit of creditors, or a receiver is appointed in the event of Developer's insolvency. (4) Developer or Developer's contractors, subcontractors, agents or employees, fail to comply with any terms or conditions of this Agreement. (5) Any delay in the construction of any portion of the Work or repairs, which in the reasonable opinion of the City Engineer, endangers public or private property. The City may serve written notice of breach and default upon Developer and the financial institution holding the security. 7.2. Breach of Agreement; Performance by City. If the City gives Developer notice, under Section 7. 1, of breach and default of this Agreement, the City may proceed to complete the Work by contract or other method the City considers advisable, at the sole expense of Developer. Developer, immediately upon demand, shall pay the costs and charges related to the Work and any subsequent repairs. City, without liability for doing so, may take possession of and utilize in completing the Work and repairs, if any, such materials and other property belonging to Developer as may be on or about the Property and necessary for completion of the work. In the event of default, the financial institution holding the security shall be liable to City to pay the face amount of the bonds, as specified under Section 5. 10 7.3. Remedies. City may bring legal action to compel performance of this Agreement and recover the costs of completing the Work and/or repairs, if any, including City's administrative and legal costs. Developer agrees that if legal action is brought by City under this section of the Agreement, Developer shall pay all of the costs of suit; reasonable attorney fees, arbitration costs and such other costs as may be determined by the court or arbitrator. No failure on the part of City to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that City may have hereunder. Public Facilities Fee Credit. 8.1. Eligible Improvements. The Improvements eligible to receive the Public Facilities Fee Credit described in this Section 8 are the improvements to the south side of Rohnert Park Expressway from Snyder Lane to Petaluma Hill Road and landscaping. 8.2. Source and Method of Credit. Subject to the limitations set forth in Section 8.6, City shall credit Developer for the costs associated with the construction and installation of the improvements as outlined in Exhibit B. The Public Facilities Fee Credit represents reimbursement to the Developer for the costs of improvements that are covered by the Public Facilities Fee, but which Developer has agreed to incur. The initial estimated total credit amount is indicated in Exhibit B "Public Facilities Fee Credit Calculation" attached hereto, and shall be afforded to Developer in the form of a credit against the Public Facilities Fee that would otherwise be applicable to the Project. 8.3. Implementation of Public Facilities Fee Credit. Developer shall be entitled to receive the Public Facilities Fee Credit at the time of issuance of building permits for the Project. Such credit shall be personal to the Developer and shall run with the land. The Public Facilities Fee Credit may be credited only for development of the Project and shall not run to successors and assigns unless assigned in writing by Developer to a subsequent owner of the Property. 8.4. Fee Obligation. . Developer's obligation to pay the full amount of the Public Facilities Fee for any development in the University District Vast Oak Property shall remain a debt and obligation of Developer until completion by Developer and acceptance of the Improvements by City. In the event that the Improvements are not completed by a date two (2) years from the Effective Date of this Agreement, any Public Facilities Fee previously credited pursuant to this Agreement shall be immediately due and payable by Developer. If such fees are not paid as required, City may provide written notice to Developer of its default. If such default is not corrected within 30 days from the date of written notice, Developer agrees that the amount of any unpaid Public Facilities Fees may be placed upon the Property as a lien and special assessment. The assessment shall continue until it is paid, together with interest at the legal maximum rate computed from the date of confirmation of the statement until payment. The assessment shall be collected at the same time and in the same manner as ordinary municipal taxes are collected, and shall be subject to the same penalties and procedure and sale in case of delinquency as is provided for ordinary municipal taxes. All laws applicable to the levy, collection and enforcement of municipal taxes shall be applicable to the special assessment. In addition, City may use any other available legal means to collect the unpaid Public Facilities Fee and the choice of one remedy does not affect City's ability to use alternative remedies. 8.5. Expiration of Credit Obligation. The Public Facilities Fee Credit shall be granted to Developer at the time Developer obtains building permit(s) for the Project. City's obligation to extend Developer a credit as described herein shall continue for a total of two (2) years from the date the Developer begins construction of the Rohnert Park Expressway improvements unless the obligation is sooner satisfied. If Developer fails to complete the Improvements within the two-year time frame, City may seek payment of the Public Facilities Fee from Developer as provided in Section 8.4, above. 11 8.6. Maximum Credit. The total amount of the Public Facilities Fee Credit obligation for the Improvements shall be as determined by City in accordance with the City of Rohnert Park 2011 Update to the Public Facilities Finance Plan. The Parties acknowledge and agree that the maximum credit amount for the Improvements is Three Million Three Hundred Twenty Seven Thousand Eight Hundred Dollars and Zero Cents ($3,327,800.00) as more fully described in Exhibit B. 8.7. Areas and Quantities. The areas and quantities used to develop this Public Facilities Fee Credit agreement are based on the information and plans available at this time. The actual areas and quantities may change at the time of dedication to the City and/or construction by the Developer. If it is determined by the City Engineer that the areas and quantities have changed, the credit amount may be adjusted Miscellaneous. 9.1 Compliance with Laws. Developer shall fully comply with all federal, state and local laws, ordinances and regulations in the performance of this Agreement. Developer shall, at its own cost and expense, obtain all necessary permits and licenses for the Work, give all necessary notices, pay all fees and taxes required by law and make any and all deposits legally required by those public utilities that will serve the development on the Property. Copies and/or proof of payment of said permits, licenses, notices, fee and tax payments and deposits shall be furnished to the City Engineer upon request. 9.2. Notices. Formal written notices, demands, correspondence and communications between City and Developer shall be sufficiently given i£ (a) personally delivered; or (b) dispatched by next day delivery by a reputable carrier such as Federal Express to the offices of City and Developer indicated below, provided that a receipt for delivery is provided; or (c) if dispatched by first class mail, postage prepaid, to the offices of City and Developer indicated below. Such written notices, demands, correspondence and communications may be sent in the same manner to such persons and addresses as either party may from time -to -time designate by next day delivery or by mail as provided in this section. Com: City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 Attn: City Manager with a copy to: City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 Attn: City Attorney Developer: University District LLC, 500 La Gonda Way, #100 Danville, CA 94526 Attn. Kevin Pohlson Notices delivered by deposit in the United States mail as provided above shall be deemed to have been served two (2) business days after the date of deposit if addressed to an address within the State of California, and three (3) business days if addressed to an address within the United States but outside the State of California. 9.3 Attorney Fees. Should any legal action or arbitration be brought by either party because of breach of this Agreement or to enforce any provision of this Agreement, the prevailing party 12 shall be entitled to all costs of suit; reasonable attorney fees, arbitration costs and such other costs as may be determined by the court or arbitrator. 9.4. Entire Agreement. The terms and conditions of this Agreement constitute the entire agreement between City and Developer with respect to the matters addressed in this Agreement. This Agreement may not be altered, amended or modified without the written consent of both parties hereto. 9.5. Runs with the Land; Recordation. This Agreement pertains to and shall run with the Property. Upon execution, this Agreement shall be recorded in the Official Records of Sonoma County. 9.6. Transfers; Assi.mments. Developer may assign its obligations under this Agreement to successor owner(s) of the Site with the prior written approval of the City. In connection with any such assignment, Developer and its assignee shall execute and deliver to City a written assignment and assumption agreement in a form acceptable to the City Attorney. 9.7. Time is of the Essence. Time is of the essence of this Agreement and of each and every term and condition hereof. 9.8. Severability. If any provision of this Agreement is held, to any extent, invalid, the remainder of this Agreement shall not be affected, except as necessarily required by the invalid provision, and shall remain in full force and effect. 9.9. Waiver or Modification. Any waiver or modification of the provisions of this Agreement must be in writing and signed by the authorized representative(s) of each Party. 9.10. Relationship of the Parties. Neither Developer nor Developer's contractors, subcontractors, agents, officers, or employees are agents, partners, joint venturers or employees of City and the Developer's relationship to the City, if any, arising herefrom is strictly that of an independent contractor. Developer's contractors and subcontractors are exclusively and solely under the control and dominion of Developer. Further, there are no intended third party beneficiaries of any right or obligation assumed by the Parties. 9.11. Binding Upon Heirs, Successors and Assigns. The terms, covenants and conditions of this Agreement shall be binding upon all heirs, successors and assigns of the parties hereto; provided, however, that this Agreement shall not be binding upon a purchaser or transferee of any portion of the Property unless this Agreement has been assigned pursuant to Section 9.6, in which event this Agreement shall remain binding upon Developer. 9.12. Governing Law; Venue. This Agreement shall be construed and enforced in accordance with the laws of the State of California, without reference to choice of law provisions. Any legal actions under this Agreement shall be brought only in the Superior Court of the County of Sonoma, State of California. 9.13. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed to be an original. 9.14. Interpretation. This Agreement shall be construed according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based 13 upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall apply to the interpretation of this Agreement. 9.15. Headings. Section headings in this Agreement are for convenience only and are not intended to be used in interpreting or construing the terms, covenants or conditions contained in this Agreement. 9.16. Authority. Each party executing this Agreement on behalf of a party represents and warrants that such person is duly and validly authorized to do so on behalf of the entity it purports to bind and if such party is a partnership, corporation or trustee, that such partnership, corporation or trustee has full right and authority to enter into this Agreement and perform all of its obligations hereunder. 9.17 Joint and Several Liability. University District and Vast Oak agree to and shall be jointly and severally liable for all obligations of Developer under this Agreement. IN WITNESS WHEREOF, City and Developer have executed this Agreement as of the Effective Date. Signatures on the Following Page 14 Dated: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney Date: 15 "CITY" CITY OF ROHNERT PARK, a California municipal corporation Lo City Manager Per Resolution No. 2018- adopted by the Rohnert Park City Council at its meeting of 12018. "DEVELOPER" University District LLC A Delaware Limited Liability Company By: Name: Title: Date: Vast Oak Properties, L.P., A California Limited Partnership By: Name: Title: Date: 16 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ss. COUNTY OF SONOMA ) On before me, , (here insert name and title of the officer) personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) 17 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ) ss. COUNTY OF CONTRA COSTA ) On before me, , (here insert name and title of the officer) personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA ) ss. COUNTY OF SONOMA ) On before me, , (here insert name and title of the officer) personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) 19 Exhibit A to Resolution Exhibit A Legal Description of Property (to be inserted) EXHIBIT A - LEGAL DESCRIPTION OF PROPERTY VAST OAK EAST - FINAL MAPS 2A -2F ELIGIBLE FOR PUBLIC FACILITY FEE CREDITS ASSOCIATED WITH ROHNERT PARK EXPRESSWAY PHASE 1 & 2 HINEBAUGH CREEK KENDAL PLACE 238 239 283 123 124 160 161 84 85 86 122 125 240 159 162 282 83 87 121 126 158 163 82 88 120 127 157 164 81 89 119 128 156 165 80 90 118 129 236 241 U 6 207 213 155 166 79 91 117 130 235 78 92 307 308 cWi y O K X 154 167 116 131 153 168 77 93 W 76 94 115 132 152 169 U 75 95 a 279 286 151 170 }O 74 96 114 133 150 171 W Z. 73 97 113 134 149 172 X 72 98 112 135 148 173 71 99 111 136 147 174 70 100 110 137 146 175 69 101 109 138 145 176 a 203 68 102 67 103 108 139 144 177 66 104 107 140 143 178 65 105 106 141 142 179 KINGWOOD ROAD 210 238 239 283 209 11 237 240 282 208 212 281 4285� 236 241 207 213 235 242 307 308 P80 u 206 214 234 243 279 286 306 309 205 215 CWi a 204 216233 244 278 287 305 310. Z S a 203 217 232 245 277 288 304 311 m 246 276 289 303 312 m HE219231 x Y Y P75 P90 302 313 230 247 KASEY PLACE 229 248 274 291 301 314 W 190 191 228 249 300 315 0. 189 192 a 0.O, 227 250 265 266 299 316 188 193 S .9 187 194 226 251 264 267 298 317 ya c7 X X 186 195 225 252 263 268 297 318 185 196 224 253 262 269 296 319 184 197 223 254 261 270 295 320 183 198 222 255 260 271 294 321 182 199 221 256259 272 293 322 181 200 220 257 258 273 292 323 180 201 KINGWOOD ROAD _ 7-71 12 131 118 19 24 25 30 31 36 37 42 43 O � 8 11 14 17 20 23 26 29 32 35 38 1 41 1 1 44 K V 9 10 15 16 21 22 27 28 33 34 39 40 45 x V 363 360 359 354 353 348 347 342 341 336 335 330 329 324 x 361 358 355 352 349 346 343 340 337 334 331 328 325 COMMERCIAL 36� 36 357 358 351 350 345 344 339 338 333 332 327 326 SITE 9 KAREN PLACE (NOT SUBJECT TO CREDIT AGREEMENT) 378 385 366 393 394 401 402 409 410 417 q18 423 424 �q 0. 379 384 387 392 395 400 403 408 411 416 y ca 380 383 368 391 396 399 404 407 412 415 r 419 422 425 428 04 X 75 381 382 389 390 397 398 405 406 413 414 420 421 426 427 � KAITLYN PLACE ROHNERT PARK EXPRESSWAY 0 300 600 SCALE: 1 "=300' SHEET 1 OF 1 VAST OAK EAST ROHNERT PARK EXPRESSWAY FEE CREDITS CITY OF ROHNERT PARK CALIFORNIA MACMY & SOMPS ENGINEERS PLANNERS SURVEYORS 51426 FRANKLIN DR, PLEASANTON, CA 94588 (925)225-0690 MACKAY & SOMPS IS NOT RESPONSIBLE FOR THE ACCURACY OR COMPLETENESS OF REPRODUCTIONS OF THIS DOCUMENT THAT ARE GENERATED BY OTHERS FROM ELECTRONIC MEDIA PLEASANTON 1" = 300' 12-08-2017 19539.010 OFFICE SCALE DATE JOB NO. 12-08-2017 3:27pm Tyson Teesdale P:\19539\EXHIBITS\VAST OAK PHASE II\ROHNERT PARK EXPRESSWAY FEE CREDITS.DWG REFERENCES: D -CS -28; D -CS -2C; D -CS -2D; D -CS -2E; O -CS -2F; D -CS -2A Exhibit B RPX South Side Vast Oak Property Phase 1 - Rohnert Park Expressway Improvements, Snyder Lane to Petaluma Hill Road, South Side w/ median landscaping Source: 2011 Public Facilities Finance Plan Appendix B Roadway Segment 7 (Rohnert Park Expressway, Snyder Lane to Petaluma Hill Road) Roadway Surface Costs South Side Total Length 5400 LF Median and Frontage Costs South Side Total Length 5400.00 LF % Included in South Side of Street Quantity Unit Unit Cost Item Total Cost Contingency and Soft Costs (45%) Total Costs Mobilization 100% 10% % $ 287.43 $ 28.74 $ 12.93 $ 41.68 Clearing and Grubbing 20% 60.00 SF $ 0.27 $ 3.24 $ 1.46 $ 4.70 Pavement Removal 100% 44.00 SF $ 2.80 $ 123.20 $ 55.44 $ 178.64 Earthwork (curb to curb) 0% 5.33 CY $ 14.91 $ - $ - $ - Lime Treatment (curb to curb) 50% 8.00 SY $ 1.16 $ 4.64 $ 2.09 $ 6.73 Pavement (6"AC/13"AB) 50% 53.00 SF $ 5.90 $ 156.35 $ 70.36 $ 226.71 Total Surface Costs per LF 1 1 LF $ 127.42 $ 316.17 $ - $ 458.45 Median and Frontage Costs South Side Total Length 5400.00 LF *Credit includes 30% of landscaping for median. 30% for north side landscaping is the subject of a prior credit agreement. 40% for southside landscaping will be the subject of a future credit agreement Total Surface Roadway Improvement Costs $ 2,475,630.00 Total Median and Frontage Costs $ 852,170.00 Total Eligible Credit $ 3,327,800.00 % Included in South Side of Street Quantity Unit Unit Cost Item Total Cost Contingency and Soft Costs (45%) Total Costs Mobilization 100% 10% % $ 98.94 $ 9.89 $ 4.45 $ 14.35 Curb and Gutter 50% 2.00 LF $ 26.50 $ 26.50 $ 11.93 $ 38.43 Median Curb 50% 2.00 LF $ 6.14 $ 6.14 $ 2.76 $ 8.90 PCC Sidewalk (6' wide) 0% 12.00 SF $ 6.14 $ - $ - $ - Streetlighting 0% 0.0125 EA $ 5,000.00 $ - $ - $ - Landscaping (median)* 30% 34.00 SF $ 6.50 $ 66.30 $ 29.84 $ 96.14 Underground Utilities (Joint Trench) 0% 1.00 LF $ 127.42 $ - $ - $ - Total Median & Frontage Costs South Side 1 1 $ 108.83 $ 49 $ 157.81 *Credit includes 30% of landscaping for median. 30% for north side landscaping is the subject of a prior credit agreement. 40% for southside landscaping will be the subject of a future credit agreement Total Surface Roadway Improvement Costs $ 2,475,630.00 Total Median and Frontage Costs $ 852,170.00 Total Eligible Credit $ 3,327,800.00 Rp HNERT PAgk Kg Gz CALPpORN�P' ITEM NO. 7D Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: November 27, 2018 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Vanessa Marin Garrett, Deputy City Engineer Agenda Title: Approving Amendment 1 to Task Order 2017-01 with Brelje and Race Consulting Civil Engineers for Additional Construction Management and Design Services for the Water Tank #8 Project RECOMMENDED ACTION: Approve by minute order Amendment 1 to Task Order 2017-01 with Brelje and Race Consulting Civil Engineers for Additional Construction Management and Design Services for the Water Tank #8 Project and related actions. BACKGROUND: Water Tank #8 is a new, approximately 900,000 gallon water tank, located on the City's property at 6626 Petaluma Hill Road, east of the City limits. This new tank is a requirement of the University District development agreement and the University District developer is funding its construction. On April 11, 2017, City Council approved Task Order 2017-01 for Brelje and Race to provide project and construction management assistance for the work. The tank is located on a sensitive site with known sensitive resources, and the design intent was to avoid the resources. Because of the known sensitivity of the site, Brelje and Race's original scope of services included: • Design services to support construction • Surveying services • Construction management • Field inspection services • Document change management • Several sub consultant services (Geotechnical, Cultural, Biological) In 2017, field conditions discovered on site caused substantial delays in the project construction, while additional resource review and design activities took place. While the need for construction management and inspection services were limited, Brelje and Race provided extensive project management consultant services and design services for field changes. Their subconsultants were also actively engaged in assisting the City in evaluating and developing additional mitigation strategies for sensitive resources. Brelje & Race's original task order estimated around 52 weeks of construction observation and limited consultant services. Due to the unexpected field conditions, almost a year has been added to the expected project completion date, and their consultant services budget needs to be increased to reflect the extended timeline. Brelje and Race's sub -consultants also had to provide some extended services beyond their original budget as part of the field investigation work. ITEM NO. 7D The purpose of this task order amendment is to extend Brelje and Race's scoped services, through the duration of the project's construction. Project construction is expected to be complete late next summer. ANALYSIS: Consistent with the City's Purchasing Policy 3.6 (D), Development Services has qualified a number of consultant service providers and maintains "on-call" contracts in order to augment staff capabilities and generally support development review and inspection. Brelje and Race is one of the qualified firms utilized by the City on an as -needed basis. Based on Development Services' current workload, and in an effort to keep consistency for management and inspection services on the project, staff is proposing to amend Brelje and Race's Task Order 2017-01 to increase the funding amount by $401,230, for a total Task Order value of $929,980. The additional scope of work authorized by this Amendment to Task Order 2017-01 is construction management, subconsultant, and inspection services as set forth in Exhibit A of the attached Task Order Amendment (Attachment 1). STRATEGIC PLAN ALIGNMENT: By retaining consultants to provide additional service capacity when necessary, the City is ensuring the effective delivery of public services thus aligning with Goal C of the Strategic Plan. Additionally, utilizing consultants to assist with improving transportation, infrastructure, and neighborhoods aligns with Strategic Plan Goal D - Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: 1. Approve Amendment No. 1 to Brelje and Race's Task Order for the Water Tank #8 Project (recommended action). This action will ensure ongoing oversight of public improvements on a particularly sensitive project, and keep the same design and inspection services consistent for the remainder of the project. 2. Seek proposals from other firms for the work. This action is not recommended because Brelje and Race has the background and familiarity to efficiently complete this assignment. FISCAL IMPACT/FUNDING SOURCE: This fiscal impact of this action is $401,230. The funding source for this task order amendment is the Capital Improvement Project Water Tank #8 fund (2006-09). The proposed amendment will bring the total value of Task Order 2017-01 to $929,980. There is approximately $1.33 million unencumbered in the project budget that can be used for the amendment. As described above, construction of the Water Tank #8 is an obligation of the University District developer and developer deposits will fund this additional work. Department Head Approval Date: 11/28/2017 Finance Director Approval Date: 11/26/2018 City Attorney Approval Date: 11/12/2018 City Manager Approval Date: 11/29/2018 Attachments: 1. A Task Order Amendment with Brelje and Race Consulting Civil Engineers Attachment A AMENDMENT 1 TO TASK ORDER NO. 2017-01 CITY OF ROHNERT PARK AND BRELJE & RACE CONSULTING CIVIL ENGINEERS AUTHORIZATION OF ADDITIONAL ON-SITE CONSTRUCTION MANAGEMENT AND DESIGN SERVICES FOR THE WATER TANK #8 PROJECT NO. 2006-09 SECTION 1— PURPOSE The purpose of this Amendment is to authorize and direct Brelje and Race Consulting Civil Engineers, a California Corporation ("Brelje and Race" or "Consultant") to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Consultant dated February 23, 2016. SECTION 2 — SCOPE OF WORK The additional items authorized by this Task Order are presented in Exhibit "A". SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The additional cost for the additional services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultant's standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit `B" for an amount not -to -exceed of four hundred and one thousand two -hundred and thirty dollars and no cents ($401,230.00). Total compensation under this Task Order with this Amendment shall not exceed of nine hundred and twenty nine thousand nine hundred and eighty dollars and no cents ($929,980.00). SECTION 4 — TIME OF PERFORMANCE The services described in SECTION 2 shall be completed by December 29, 2019. The expected period of performance is set forth in Exhibit A, which may be modified by the Director of Development Services based upon actual construction schedules SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for consultant services between City and Consultant are incorporated by reference. Approved this 1 lth day of December, 2018. CITY OF ROHNERT PARK Darrin Jenkins, City Manager (Date) Per Resolution No. 2018- adopted by the Rohnert Park City Council at its meeting of December 11th, 2018. ATTEST: City Clerk 1 of BRELJE & RACE Sean Jean, Vice President (Date) APPROVED AS TO FORM: City Attorney Bre oNS& Race AMENDMENT PROPOSAL CONSTRUCTION MANAGEMENT & DESIGN SERVICES WATER TANK 8 - PROJECT NO. 2006-09 Prepared For CITY OF ROHNERT PARK November 2, 2018 Brelje & Race Consulting Engineers respectfully requests your consideration for amending the project budget for our current Task Order No. 2017-01 to cover the additional services that have been necessary since the beginning of the project. Brelje & Race Consulting Engineers' original scope of services included three tasks including providing assistance with bidding, supplemental design and geotechnical services during construction for planned change order work to construct a second tank pad, and construction management and field observation services. Our original fee for those services was estimated at $528,750. Through the end of September, including the services of numerous subconsultants and tribal monitoring, a total of nearly $539,000 had been expended. With much of the project construction still remaining, an amendment is requested to carry CM services through to the end of the project A partial listing of the extra services performed by Brelje & Race staff and the fees associated with those services have been summarized in the table below. Note that the subconsultant fees were in support of various tasks. TASK Total Expended to Date Construction Management Services $ 52,524 Field Observations 141,160 Future Tank Site Design 26,587 Supplemental Design Services 16,180 Lot Line Adjustment 4,323 Arch Culver Bridge Redesign 28,985 Alternate Roadway Alignments 34,298 Entrance Road Changes 4,574 Water Board Permit Application Assist. 3,056 Subconsultant Services 185,612 Miscellaneaous Extra Services 41,329 $ 538,626 The subconsulting services have included numerous out -of -scope services, including additional structural and geotechnical engineering and reports from Origer and Associates, and the early investigations of sensitive resources. 5570 Skylane Blvd. • Santa Rosa, CA 95403 • v: 707-576-1322 • f: 707-576-0469 www.brce.com Another item not originally anticipated in the scope of services were the construction staking and topographical surveying that have been conducted in support of both the contractor's work, the redesign efforts, and for marking out the cultural resources. Of the fees expended to date, $10,075 have been for surveying services. The supplemental design services and most of the unexpected subconsulting costs have already occurred. At this point, it is anticipated there will mostly be fees associated with Construction Management, Field Observations, Monitoring and Testing remaining, and perhaps additional construction staking. We anticipate roughly 40 weeks remaining to project completion. Based on these assumptions, our current services rate schedule (attached) and on the attached Task, Work Hour and Cost Tabulation, it is requested that an additional $401,230 be added to the project budget. All services will continue to be billed on a time and materials basis per the original agreement. Page 2 of 2 REMAINDER OF CONSTRUCTION MANAGEMENT TASK, WORK HOUR AND COST TABULATION WATER TANK 8 CITY OF ROHNERT PARK November 2, 2018 TASKS Work Hours Monitoring & Testing Brelje & Race Terrain Consolidated Testing Labs Terrain - Lab Structural Engineers Tribe Engeo Jeane Urbanek Potter Staking Brock Vivian Vivian staff Lab Vivian Cornerstone PacA&Uates FIGR Bayham/Tootle Construction Construction Manager project Engineer Engineer Survey Crew Engineering Concrete Welding Concrete Compaction Geologist Soils Technologist Specialist Inspector (6) Cylinder Tests Curves/soils Tests no. Field/Office Field/Office Geotechnical Review Review Monitoring Subconsultant CONSTRUCTION MANAGEMENT, FIELD OBSERVATION, MONITORING & TESTING 3.01 Schedule and Conduct Pre -Construction Conference 3.02 Construction Progress Meetings, Agenda & Minutes (2) 60 20 $ 200 $ 1,000 $ 1,000 $ 500 3.03 Schedule Management (2) 40 3.04 Maintain Project Records(2) 20 3.05 Prepare Bi -Weekly Reports 20 3.06 Review Monthly Progress Payments (2) 20 3.07 Requests for Information or Clarification I/RF l2 20 40 - 8 $ 1,000 $ 500 $ 500 3.08 Potential Chane Orders COs and Chane Orders 40 20 20 3.09 Coordinate Submittal and Shop Drawing Review Process 8 40 8 $ 600 $ 2,000 $ 1,500 $ 2,000 3.10 Permits & CEQA Monitoring Compliance (2) 4 8 - 3.11 Claims Management 8 3.12 Field Inspection(5) 8 1,600 $ 6,000 $ 2,500 $ 6,000 $ 8,000 3.13 Photograph or Video Documentation (2) - 3.14 Field Changes/Design Changes/DesignAlterations 8 32 3.15 Construction Staking 8 32 3.16 Inspection Reports (2) 20 - 3.17 Geotechnical Observation & QA Testing & Sampling 80 40 40 $ 15,000 32 4 3.18 Substantial Completion and Punch List 2 16 3.19 Project Documents Management 16 - 3.20 Worksite Safety and Liability Awareness (2) 3.21 Water Sampling for Bacteriological Clearance(2)i4) Subtotal Construction Management: 294 108 1,676 32 116 40 40 $ 15,800 32 4 $ 10,000 $ 5,500 $ 6,000 11,000 SUBTOTAL HOURLY RATE $ SUBTOTAL COSTS $ 294 185 54,390 108 $ 135 $ 14,580 1,676 $ 145 $ 243,020 32 $ 240 $ 7,6801 116 $ 140 $ 16,240 40 $ 100 $ 4,000 40 $ 100 $ 4,000 $ 15,800 $ 15,800 32 4 $ 35 $ 125 $ 1,120 $ 500 $ 10,000 1 $ 10,0001 $ 5,500 $ 5,5001 $ 6,000 $ 6,000 $ $ 11,000 11,000 Assumes 40 weeks remaining; full -tune inspections; addition of surveying services Subtotal B&R: $ 319,670 Subconsultant Total 10% Subconsultant Markup: Total Project Fee $ $ $ 74,160 7,400 401,230 Bre!ifC,,& Race -NSULTING ENGINEERS EXHIBIT B SERVICES RATE SCHEDULE EFFECTIVE MARCH 1, 2018 PROFESSIONAL SERVICES Senior Principal..................................................................................................... $205.00/hour Senior Project Advisor.....................................................................................................200.00/hour Associate Principal............................................................................................................185.00/hour Associate.............................................................................................................................170.00 /hour SeniorEngineer.................................................................................................................170.00/hour Engineer..............................................................................................................................155.00/hour Engineering Technician....................................................................................................130.00/hour SeniorPlanner....................................................................................................................155.00/hour Planner................................................................................................................................125.00/hour SeniorSurveyor.................................................................................................................155.00/hour Surveyor..............................................................................................................................135.00/hour Survey Technician.............................................................................................................125.00/hour CADTechnician................................................................................................................125.00/hour Construction Engineer.....................................................................................................145.00/hour Construction Technician 2..............................................................................................130.00/hour Construction Technician 1..............................................................................................100.00/hour TechnicalWriter..................................................................................................................90.00/hour EXPERT WITNESS & MEDIATION SERVICES FIELD SURVEYING One-man Party (Including Survey Equipment & Vehicle) Two-man Party (Including Survey Equipment & Vehicle) Three-man Party (Including Survey Equipment & Vehicle) CLERICAL SERVICES OUTSIDE CONSULTANTS OUTSIDE PLOTTING AND REPRODUCTION IN-HOUSE PLOTTING Vellum or Bond Mylar $500.00/hour $185.00/hour $240.00/hour $300.00/hour $75.00/hour Cost + 10% Handling Charge Cost + 10% Handling Charge $8.00/sheet 20.00/sheet Note Brelje & Race does not charge separately for many of the expenses that are traditionally recouped from the Client as "reimbursable". The hourly rates listed above are inclusive of all expenses for vehicle mileage, surveying materials, incidental copying services and computer hardware, software and other information technology costs. 475 Aviation Blvd., Suite 120 • Santa Rosa, CA 95403 • v: 707-576-1322 www.brce.com Opese.r � tr Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 11, 2018 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Vanessa Garrett, Deputy City Engineer ITEM NO. 7E Agenda Title: Authorizing the City Manager to Execute Task Order 2018-03 with Green Valley Consulting Engineers for Design Services for the Neighborhood Upgrades - Sidewalk and Creek Pathways Replacement Project (2017-22) in an amount not to exceed $158,740 RECOMMENDED ACTION: By Minute Order, authorize the City Manager to execute Task Order 2018-03 with Green Valley Consulting Engineers for design services for the Neighborhood Upgrades — Sidewalk and Creek Pathways Replacement Project (2017-22) in amount not to exceed $158,740. BACKGROUND: The City of Rohnert Park has an extensive network and sidewalks and pathways to facilitate safe and pleasant pedestrian and bicycle travel. However, over the years, portions of the sidewalk and pathway network have cracked and heaved due to underlying soil conditions and in the impacts of tree roots. On June 12, 2018, as part of the City's Capital Improvement Program, the City Council authorized the Neighborhood Upgrades: Sidewalk and Creek Path Replacement Project (Path Project). Currently there is $1.377 million in funding budgeted to repair pathways and sidewalks throughout the City. Staff has worked with the City's pavement management consultant to assess the condition of the various pathways and this project will begin the process of repairing pathways and sidewalks based on condition. Staff has previously secured topographic surveys of much of the pathway network with a goal of designing a series of projects that can be bid as funding is available. The proposed scope of work in Green Valley's Task Order includes some additional survey work that will allow high priority pathway repairs to be completed Attachment 1 illustrates the pathway and sidewalk segments that will be the subject of this design contract. ANALYSIS: Consistent with the City's Purchasing Policy Section 3.6 (D), Development Services is awarding this contract to Green Valley Consulting Engineers, selected through a competitive proposal process. On October 2, 2018, Staff solicited a Request for Qualifications for design consultant services and received 7 proposals. The proposals were reviewed and rated by 3 staff members for experience, reference feedback, scope understanding, and schedule. Green Valley Consulting Engineers had the highest combined score. Green Valley has previously performed design and inspection work for the City and currently has a Master Consultant Agreement for consultant services. Retaining Green Valley provides the City with ITEM NO. 7E value as staff's capabilities can be expanded. Green Valley's rates are competitive with other engineering firms currently performing work for the City. The proposed Task Order is in alignment with Purchasing Policy Section 3.6 (D), which allows the city to engage professional services via a competitive process. STRATEGIC PLAN ALIGNMENT: By retaining consultants to provide additional service capacity when necessary, the City is ensuring the effective delivery of public services thus aligning with Goal C of the Strategic Plan. Additionally, utilizing consultants to assist with major planned developments aligns with Strategic Plan Goal D - Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: None. The proposed Task Order is necessary to move forward with the Project. FISCAL IMPACT/FUNDING SOURCE: This fiscal impact of the proposed Task Order 2018- 03 is $158,740. The funding source is Project 2017-22, which is funded from the City's Infrastructure Reserve, Neighborhood Upgrade Fund and Gas Tax Fund. The total project budget for the project is $1,377,099.75, of which approximately 10% has been spent. The proposed Task Order can be funded within the remaining available budget. Department Head Approval Date: 11/21/2018 Finance Director Approval Date: 11/28/2018 City Attorney Approval Date: NA City Manager Approval Date: 11/29/2018 Attachments (list in packet assembly order): 1. Map of Pathways to be included in design 2. Green Valley Consulting Engineers Task Order 2018-03 for Design Services at the Sidewalk and Creek Pathways Project N I I II I I I 3 I B;EL•LEVUE - W1,LFRED.FLOOD•C©NTROL CHANN-EL••-•. --- ------------------- 1 I HOLLY AVE 1 I 3 1 I .�..�..-..�..�..�..�. - --COLEMAN-CREEK - ---- --- 1 v—li R 1 5 OSP _ 7 P _ _ - -- -- o— -- 9 10 14 HA cro 5 tie i 8 y9 WILFRED 1 pJ FQ q� 0 1 8 n�Ge 9 1 1 1 I I I j 12 GOLF COURSE DR FIVECREEK DVR----- - 4 II K • If STATE FARM D I �.� ! I 3P 3 13 1 -------"------- 4 I' MARTIN A�7E------------------i --=------------------------------- -L--- • 2F I ----- oPo� CRANE CREEK -�-----------------------Q� --I -- - •fy� c .:i T y I A 20 � > 1 GRAND aP ~ ' J _- g g .__-- _-- --_ —_ ___—___-_ -- _- �� -- - -- -- - - 101 -- 21 - 2 2 -25 -2 - 2 I - HINEBAUGH CREEK- - -- I .��•`••`.. 0 4 9 161 8 7 �• 3 ROH RT PARK 137 MEDICALCTR. DR W cc 3 35 36 / z 31 34 32, ENTERPRISE DR N W E S Legend Sheet Number 2A Locations r-------- i City Limit Streams 40 2 —j� 56 % 1 �, I 57 SANTAALICIA DR 39 4 CAMIr0 CORONADO 38 v �i 58 f° ! 10 459` 59 1 I 1 44 SOUT W ST BLVD 49 51 60 1 4750 o y 9 I � � CAPRI WAY 1 I I� oq ZO 61 I 46 48 1 r rF I r•_•!OUTHWEST BLVD _ n E. COTATI AVE F • . �I y ver 71 12, 3y �I---------------------------- •� (L67 FW�A I I 0 1,000 2,000 3,000 ft I I •�........... 1 II I ! 1:22,000 absolute scale j II I I I I I II I Location Index L------------------------ ------- L ------------------- — ------ Citywide Pedestrian Safety xT M Improvements Project No. 2011-02 q62 (A I.I Fo Rti 11~ Drawn Date: Sheet 1 of - 13 printed: May 17, 2011 GREEN VALLEY CONSULTING ENGINEERS, TASK ORDER NO. 2018-03 CITY OF ROHNERT PARK AND GREEN VALLEY CONSULTING ENGINEERS PROFESSIONAL DESIGN SERVICES FOR THE SIDEWALK AND CREEK PATHWAYS REPLACEMENT PROJECT SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Green Valley Consulting Engineers to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Green Valley Consulting Engineers ("Consultant") hereto dated March 9, 2016. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Exhibit "A" - Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced in SECTION I above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit `B" for an amount not -to -exceed One Hundred Fifty Eight Thousand, Seven Hundred and Forty Dollars and No Cents ($158,740.00) SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 shall be completed by December 29, 2019, or as extended by the City Manager or the Director of Development Services. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for professional services between City and Consultant are incorporated by reference. Approved this day of December, 2018 CITY OF ROHNERT PARK Darrin Jenkins, City Manager (Date) Authorized Minute Order adopted on December 11, 2018 ATTEST City Clerk GREEN VALLEY CONSULTING ENGINEERS Elizabeth Ellis, President (Date) APPROVED AS TO FORM: City Attorney SCOPE OF WORK TASK 1 — Review and Evaluate Existi Documents and Data Within this task effort we will assemble available mapping provided to us by the City, as well as relevant utility companies, and familiarize ourselves with the project limits, work to be performed, and any relevant City documents. Specific items to be reviewed for the project will include: • Access points (for construction purposes) • Street crossing conditions/striping (for pedes- trian ramps to be improved) • Potential environmental impacts • Number and type of trees to be removed for sidewalk and path rehabilitation Deliverables:_ No specific deliverables for this task; the results of this task will be reflected in other deliverables as described following. TASK 2 - Project Management Our Project Manager will be responsible for man- aging the team of Green Valley and the subconsull- tants effort. This task includes the project contract, coordinate team personnel and sub- consultants, maintain the project schedule, coordinate and per- form quality assurance and quality control reviews, prepare invoicing, and attend field and deliverable review meetings. We will organize and facilitate a kick-off meeting with the City, and other key members of the proj- ect team. The purpose of the kickoff meeting will be to: • Discuss the project goals • Discuss and refine the project's scope of work and schedule as needed • Confirm roles and responsibilities Green Valley Consulting Engineers • Confirm the expectations of the City • Confirm the schedule for project status meetings • Confirm and request available background data TASK 3 — Topographic Surveys We will provide a full site topographic map at a drawing scale of 1 "=20' as a basis for design for the Caterpillar Park and Copeland Creek Paths. The level of mapping detail will match that pro- vided by the City for the other paths and will include conforms, utility and drainage features and topographic features such as trees, fences, etc. This survey will, at a minimum, include: Cross sections of the path at 25' intervals (surface data will be sufficient to create a Triangular Irregu- lar Network [TIN] for Civil 3D design) Surface evidence of the storm drain system (ditch- es, culverts, catch basins, drop inlets with flow line elevations) • Surface evidence of utilities • Power poles, guy wires, and overhead lines • Fencing and gates • Street lights, signs, striping, pavement legends, and markings • Mailboxes, driveway, and ramps • Tree trunk locations and diameter • CAD file set-up and TIN We will prepare computer files to include field con- trol points, topographic surveys, utility data, record property surveys, and preparation of the TIN used for three-dimensional calculations (i.e., earthwork, cross- sections, and profiles). TASK 4 — Geotechnical Investigation The objective of the team's geotechnical investiga- City of Rohnert Park—Sidewalk and Creek Path Replacements Project 10 000 tion is to evaluate and understand the geology and geotechnical engineering properties of the various pathway locations in order to provide geotechni- cal recommendations for the reconstruction of the pathways and sidewalks. We propose to review selected published geo- logic data and previous work in the vicinity of the various paths as well as utilize our experience on various building projects in the city limits. RGH will conduct a surficial reconnaissance of the pathways and sidewalks and mark planned exploration loca- tions with white paint. Underground Service Alert (USA) will then be contacted so that their members can mark their facilities in the exploration areas. We plan to explore at approximately 20 to 24 loca- tions along the pathways. This represents a spacing of one boring about every 1,000 feet. We assume that City will not require an encroachment permit as this work is being performed for the City. Once the locations have been cleared, we will ex- plore the subsurface conditions by drilling borings that extend 5 feet below the existing surface using a truck -mounted drill rig. Our team's engineer or geologist will log the borings and obtain bulk and relatively undisturbed samples for visual examina- tion, classification, and laboratory testing. Selected samples representative of the material types en- countered will be laboratory tested to determine certain characteristics pertinent to analysis. These may include classification (Atterberg Limits and percent of silt and clay), expansion potential and R -value. Based on the geologic literature review and analysis of the field and laboratory work, we will develop the following geotechnical information: 1. A brief description of soil conditions observed below the pathways and sidewalks; 2. Conclusions and recommendations concerning: 4 Primary geotechnical engineering concerns and mitigating measures, as applicable; • Site preparation and grading including treat- ment of weak, porous, compressible and/or expansive surface soils; • Support of concrete slabs -on -grade; • Geotechnical engineering drainage improve- ments; and Supplemental geotechnical engineering services. As an alternative, we will provide recommenda- tions for asphalt paving of the pathways. Upon completion, we will present the results of our study in a written report including summaries of the field and laboratory work. Assumptions: ® Access to the project sites are provided to RGH for geotechnical exploration; any required en- croachment permits are provided to the team. Drill sites are accessible by a truck -mounted drill rig • Drill spoils may be left on-site TASK 5 — Environmental Review A CEQA compliance memo will be provided to the City with the recommended level of CEQA evalu- ation recommended based on the environmental issues associated with sidewalk and creek path replacements. Sidewalk replacements are often exempt from the provisions of CEQA because they do not result in significant impacts on the environ- ment. Possible categorical exemption categories include CEQA Guidelines Section 15301, Existing Facilities or Section 15302, Replacement or Recon- struction. The CEQA memo will include an evalu- ation to determine if the project is exempt and if it does not meet the criteria for an exemption, (a Green Valley Consulting Engineers City of Rohnert Park - Sidewalk and Creek Path Replacements Project 11 significant environmental impact could occur), the memo will include a recommendation for the likely appropriate level of CEQA document and the infor- mation required to complete the analysis. TASK 6 — Engineering Design (60%, 90%, and 100%) We will commence immediately with design after our kick-off meeting and set up the plan and pro- file sheets for all path segments as shown in Exhibit A of the RFP Engineering design will include the following: • Path alignment Cross-sections • Typical structural section design for proposed pathway reconstructions • Limits of sidewalks to be removed and replaced • Demolition plans indicating trees to be re- moved, and limits of pathway and sidewalk to be removed and replaced • Grading and drainage * Pedestrian ramps • Incorporation of details such as location of tree root barriers, ADA features, miscellaneous sign- ing and striping 60% PLANS, SPECIFICATIONS AND ESTIMATE The preliminary design documents will have enough detail to allow the City to review our ap- proach to the paths to be reconstructed, as well as the sidewalks and impacts to surrounding improve- ments, as well as drainage and property conforms. We have reviewed the conceptual design drawings provided by the City for the proposed improve- ments, and using this information as a starting point, can quickly bring documents to a stage for City review. +ar nd Work �?1� The preliminary drawings will indicate any required utility relocations, limits of reconstruction, and landscape/irrigation repairs in sidewalk limits. The 60% plans for each path and/or sidewalk location will indicate the limits of improvements. Preliminary details, plan sheets, appropriate sec- tions and construction notes. Control will be based on data provided by the surveyors. The plans will present the vertical and horizontal alignments of the improvements, drainage, grading and construc- tion details especially at conforms and pedestrian ramps. Details will be incorporated as required to mitigate future damage from the tree roots on new improvements. Green Valley will work to incorporate any required LID measures which will adhere to compliance with the Regional Water Quality Control Board. We will complete the LID worksheets as needed for this measure. We will develop the Construction Plans 22" x 34" sheets that allow 50% scaled reduction to 11 " x 17" sheets. Design plans will include the title sheet, sheet index, notes/symbols and abbreviations, typical cross sections, civil site plan and profiles, demolition, site and grading plans for each ramp design, civil and typical details, any misc. landscap- ing, erosion control, and other sheets and details as necessary for a constructible project and to convey the design intent. All final plans will be stamped and signed by a California Licensed Professional Civil Engineer. Construction plans will be submitted to the City for review at the 60% and 90% stages. Review comments received will be addressed in the 90% and Final submittals. The plans will present the vertical and horizontal alignments of the improvements, any drainage and grading work required and all construction details. Detailed grading plans will be prepared for each of the ADA ramps to be improved. Green Valley Consulting Engineers City of Rohnert Park — Sidewalk and Creek Path Replacements Project 12 Key considerations during design: 1. An in-house landscape architect will review the final drawings to determine any mitigations measures that should be incorporated into the plans to reduce future damage to the paths and sidewalks. 2. The trail design will conform to the following design standards where applicable: AASHTO Guide for the Development of Bicycle Facilities California Manual on Uniform Traffic Control Devices a Caltrans Chapter 1000: Planning and Designing Bicycle Facilities American with Disabilities Act We will take into account the budget available when considering the design and project layout in order to maximize the improvements. 90% PLANS, SPECIFICATIONS AND ESTIMATE After review of the 60% PS&E documents, GVCE will coordinate with the City to review and discuss the review comments and will then incorporate and address any comments in the 90% set of plans. Independent Plan Check: An independent design check of the various path- way and sidewalk improvements shall be per- formed by individuals who were not involved in the design. We will coordinate an in-house quality control review with an independent project en- gineer and Construction Manager to complete a constructability/value engineering review of the plans. We will specifically focus on ADA issues to assure conformation with the ADA regulations. All comments that affect constructability will be incor- porated at this stage. The 90% PS&E will be submitted when the con- structability design check is complete. The PS&E is essentially complete at this phase and will repre- sent the final draft of the bid ready documents for the project. Specifications: The technical specifications will be prepared using the City's standard format for tech- nical specifications and will also incorporate the pertinent and relevant sections of the 2015 Cal- trans Standard Plans and Specifications. The techni- cal specifications will be developed and submitted to the City for review at the 60% and 90% stages. Review comments received will be addressed in the 90% and final 100% submittals. Engineers Estimate of Probable Construction Cost: We will prepare the Engineer's estimate of Probable Construction Costs using standard engineering estimate procedures and recent bid results of simi- lar projects for each design submittal (60%, 90%, and Final). Applicable review comments received will be addressed in the final 100% submittals. An appropriate contingency will be included with each estimate. Deliverables: 60% submittal will include three (3) hard copies of 11 "x17" plans, specifications and probable estimate of costs, submitted with electronic PDF files 90% submittal will include three (3) hard copies of 11 "x17" plans, two (2) copies of specifica- tions and probable cost estimates, submitted with electronic PDF files • 100% submittal will include the final plans, specifications and opinion of probable construc- tion cost ready for bidding purposes, submitted as PDF electronic files, AutoCAD electronic files of the plans (and PDF version) Green Valley Consulting Engineers City of Rohnert Park - Sidewalk and Creek Path Replacements Project 13 000 Assumptions: The City will provide an electronic copy (MS Word format) of their current front end con- tract requirements, technical specifications, and bid forms. The project is anticipated to disturb less than 1 acre, therefore a SWPPP is not needed. An optional task for SWPPP preparation is included should the disturbed area necessitate SWPPP compliance. Green Valley in the City of Rohnert Park: Construction Management and Inspection of the Rohnert Park Expressway Rehabilitation Project - Phases 1 & 2 Green Valley Consulting Engineers City of Rohnert Park - Sidewalk and Creek Path Replacements Project 14 CITY OF ROHNERT PARK SIDEWALK AND CREEK PATH REPLACEMENTS PROJECT No. 2017-22 Estimated Hours and Fees Green Valley Consulting Engineers October 24, 2018 ESTIMATED DESIGN FEES /00000���� GreenE!all�e TASK NUMBER Task 1 Task 1.1 Task 1.2 DESCRIPTION INVESTIGATION PHASE Kick-off Meeting with City Staff Site Reviews and Future Dams a Mitigation PM $165 6 16 Proj Engr Staff Engr $140 $135 4 40 PROPOSED HOURS Cad QA/QC Survey $135 $165 $190 4 40 Admin $75 4 I Subtotal $ 2,390 $ 13,640 Direct Costs Task Total Fees $ 2,390 $ 13,640 Task 1.3 Assemble Existing Data 2 4 32 24 4 $ 8,750 $ 8.750 Task 1.4 Environmental Documentation - PCI 2 $ 330 $ 1,500 $ 1,830 Task 1.5 Task 1.6 Task 2 Geotechnical Study - RGH Consultants Field Surveys DESIGN PHASE 4 2 20 24 $ $ 660 $ 7,540 20,000 $ 20,660 $ 7,540 Task 2.1 60% Plans, Specifications & Estimates 16 120 80 120 60 $ 50,940 $ 50,940 Task 2.2 90% Plans, Specifications & Estimates 16 60 40 80 24 $ 29,040 $ 29,040 Task 2.3 100°% Plans, Specifications &Estimates 8 40 16 48 24 $ 17,36+0 S 17,360 Task 3 CONSTRUCTION SUPPORT Task 3.1 Prepare Record Drawings 2 4 40 4 $ 6,590 $ 6,590 otal Hours 72 274 168 376 24 120 $137,240 $ 21,500.00 $ 158740 Estimated Design Fee Total $ 158,740 01;N T Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow. NA�JF�QR111t..00� CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 11, 2018 Department: Administration Submitted By: Darrin Jenkins, City Manager Prepared By: Jennifer Sedna, Administrative Assistant Agenda Title: Approval of Order of Succession for the Director of Emergency Services RECOMMENDED ACTION: Approve Order of Succession for the Director of Emergency Services. Rescind any and all previous orders of succession that exist by resolution, policy or report. BACKGROUND: Rohnert Park Municipal Code Section 2.52.050 defines the Director of Emergency Services as the City Manager and the Assistant Director of Emergency Services as the Director of Public Safety. ANALYSIS: Item 7F Municipal Code Section 2.52.070 states that the Director of Emergency Services shall designate the order of succession to that office to take effect in the event the Director is unavailable to attend meetings and otherwise perform his/her duties during an emergency. The code requires that the order of succession shall be approved by the City Council. The City Manager/Director of Emergency Services met with the City's executive leadership team to discuss the order of succession. The following order is recommended: 1. City Manager 2. Assistant City Manager 3. Public Safety Director 4. Director of Public Works & Community Services 5. Director of Development Services 6. Finance Director 7. Human Resources Director STRATEGIC PLAN ALIGNMENT: This item aligns with the City's Strategic Plan Goal A by facilitating participative leadership at all levels and Goal C by ensuring the effective delivery of public services. OPTIONS CONSIDERED: Item 7F 1. City Council rescinds any previous orders of succession and approves the recommended order of succession for Municipal Code Section 2.52.070 (recommended). 2. City Council may direct the Director of Emergency Services to develop a different order of succession (not recommended). FISCAL IMPACT/FUNDING SOURCE: N/A Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 11/29/18 Attachments (list in packet assembly order): 1. Attachment: Municipal Code Sections 2.52.050-2.52.070 2 11/29/2018 Rohnert Park, CA Code of Ordinances Attachment 2.52.050 - Director and assistant director of emergency services—Created. A. There is created the office of director of emergency services. The city manager shall be the director of emergency services. B. There is created the office of assistant director of emergency services. The director of public safety shall be the assistant director of emergency services. (Ord. 204 § 5, 1973) 2.52.060 - Director of emergency services—Powers and duties. The director is empowered to: A. Request the city council to proclaim the existence or threatened existence of a "local emergency" if the city council is in session or to issue such proclamation if the city council is not in session. Whenever a local emergency is proclaimed by the director, the city council shall take action to ratify the proclamation within seven days thereafter or the proclamation shall have no further force or effect; B. Request the Governor to proclaim a "state of emergency" when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency; C. Control and direct the effort of the emergency organization of this city for the accomplishment of the purposes of this chapter; D. Direct cooperation between and coordination of services and staff of the emergency organization of this city and resolve questions of authority and responsibility that may arise between them; E. Represent this city in all dealings with public or private agencies on matters pertaining to emergencies as defined herein; F. In the event of the proclamation of a "local emergency" as herein provided, the proclamation of a "state of emergency" by the Governor or the Director of the State Office of Emergency Services, or the existence of a "state of war emergency," the director is empowered: 1. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the city council, 2. To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for public use, 3. To require emergency services of any city officer or employee and, in the event of 1/2 11/29/2018 Rohnert Park, CA Code of Ordinances the proclamation of a "state of emergency" in the county in which this city is located or the existence of a "state of war emergency" to command the aid of as many citizens of this community as he deems necessary in the execution of his duties; such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered disaster service workers, 4. To requisition necessary personnel or material of any city department or agency, and 5. To execute all of his ordinary power as city manager, all of the special powers conferred upon him by this ordinance or by resolution or emergency plan pursuant hereto adopted by the city council, all powers conferred upon him by any statute, by any agreement approved by the city council, and by any other lawful authority. (Ord. 204 § 6(A), 1973) 2.52.070 - Director of emergency services—Order of succession designation. The director of emergency services shall designate the order of succession to that office to take effect in the event the director is unavailable to attend meetings and otherwise perform his duties during an emergency. Such order of succession shall be approved by the city council. (Ord. 204 § 6(B), 1973) 2.52.080 - Assistant director duties. The assistant director shall, under the supervision of the director and with the assistance of emergency service chiefs, develop emergency plans and manage the emergency programs of this city; and shall have such other powers and duties as may be assigned by the director. (Ord. 204 § 6(C), 1973) 2/2 Ceremony for Installation of Elected City Councilmembers & Selection of New Officers REFLECTIONS 2018 Year's Highlights (Slide Show) Mayor's Comments Councilmembers' Comments PRESENTATION to CounciLmember Amy O. Ahanotu for Eight Years of Council Service • PRESENTATION to Mayor Pam Stafford for 2018 Year as Mayor INSTALLATION OF COUNCILMEMBERS ELECT Oaths of Office Certificates of Election Seating of Newly Elected Councilmembers 2019 CITY COUNCIL OFFICER SELECTION • Selection of Mayor • Selection of Vice Mayor INSTALLATION OF MAYOR AND VICE MAYOR FOR 2019 - VISION 2019 Mayor's Comments Councilmembers' Comments ADJOURNMENT - Refreshments Following Rp HNERT PAgk Kg Gz CALPpORN�P' Meeting Date ITEM NO. 8D Mission Statement "We Care for Our Residents by Working Together to Build a Better Communityfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT December 11, 2018 Department: Administration -City Clerk's Office Submitted By: JoAnne M. Buergler, City Clerk Prepared By: JoAnne M. Buergler, City Clerk Agenda Title: Selection of City Council Officers for 2019 - Consideration of Nomination and Selection of Mayor and Vice Mayor RECOMMENDED ACTION: Select the Mayor and Vice Mayor for one (1) year terms commencing at the first regular meeting in December 2018. BACKGROUND: City Council Protocols Section I.H.3 states, "The Mayor and Vice Mayor will be elected by three (3) affirmative votes of the City Council. In years when members of the City Council are to be elected, the City Council shall consider the election of a Mayor and Vice Mayor for one (1) year terms at the first regular meeting after certification of the general election results has been received by the City. ANALYSIS: The City Council Protocols are consistent with Government Code §36801 requiring the City Council to select one member as mayor and one member as mayor pro tempore at the meeting which the declaration of the election results is made. STRATEGIC PLAN ALIGNMENT: This item aligns with the City's Strategic Plan Goals A & C by facilitating participative leadership at all levels while also ensuring the effective delivery of public services. OPTIONS CONSIDERED: Staff recommends nomination and selection of Mayor and Vice Mayor. No other options were considered as these actions are initiated by the City Council Protocols. FISCAL IMPACT/FUNDING SOURCE: None. Department Head Approval Date: NA Finance Director Approval Date: NA City Attorney Approval Date: NA City Manager Approval Date: 12/4/2018 Attachments (list in packet assembly order): 1. City Council Protocols Section LH.3 Attachment 1 staff. During study/work sessions, Councilmembers may ask questions of staff. For those questions that staff cannot immediately answer, responses will be provided for the Council in writing or at a future Council meeting. E. Closed Sessions Consistent with the Ralph M. Brown Act (Government Code sections 54950, et seq.), the Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law to consider or hear any matter which is authorized by State law to be heard or considered in closed session. 1. The City Council may exclude from any such closed session any person or persons which it is authorized by State law to exclude from such closed sessions. 2. The general subject matter for consideration will be expressed in an open meeting before such session is held. 3. Councilmembers may not reveal the nature of discussion or the decision from a closed session unless required by law or unless a majority of the Council agrees in closed session to disclose confidential closed session information, except that the Council must unanimously agree to divulge any confidential closed session information that is attorney/client privileged communications. F. Cancellation of Regular Meetings Any meeting of the Council may be canceled in advance by a majority vote of the Council. G. Quorum A majority of the Council will constitute a quorum, but a lesser number may adjourn a meeting. If all Councilmembers are absent the clerk may declare the meeting adjourned to a stated time and place and shall post a notice of adjournment within 24 hours. H. Presiding Officer The Mayor will preside over all Council meetings. The Mayor will have authority to preserve order at all Council meetings, to remove any person from any meeting of the Council for disorderly conduct, to enforce the rules of the Council and to determine the order of business under the rules of the Council. 1. Absence of Mayor The Vice Mayor will act as Mayor in the absence or disability of the Mayor. 2. Mayor and Vice Mayor Absence When the Mayor and the Vice Mayor are absent from any meeting of the Council, the members present may choose another member to act as Mayor pro tem, and that person will, for the time being, have the powers of the Mayor. City Council Protocols Page 2 of 27 Amended 412412018 by Reso. No. 2018-053 3. Election of Council Officers The Mayor and Vice Mayor will be elected by three (3) affirmative votes of the City Council. In years when members of the City Council are to be elected, the City Council shall consider the election of a Mayor and Vice Mayor for one (1) year terms at the first regular meeting after certification of the general election results has been received by the City. In years when no members of the City Council are to be elected, the City Council shall consider the election of the Mayor and Vice Mayor for one (1) year terms at the second regular meeting in November of each year or no later than the succeeding meeting. I. Attendance by the Public Except as specifically provided by law for closed sessions, all meetings of the Council will be open and public in accordance with the terms, provisions and exceptions consistent with the Ralph M. Brown Act (Government Code sections 54950, et seq.). J. Agenda Packets The City Council agenda packet, including all reports, communications, ordinances, resolutions, contracts, documents, or other matters to be considered by the City Council at the regular meeting, will be delivered to members of the City Council no later than the Thursday preceding the Tuesday Council meeting to which the agenda packet pertains. Friday delivery is allowed with City Manager approval. The agenda packet will be made available for public inspection upon its distribution to the City Council. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for public inspection at City Hall during normal business hours. K. Action Minutes Minutes of Council meetings will be action minutes. Action minutes will include final motions and will note for the record how each Councilmember voted. The minutes will also reflect the names of public speakers. Council and staff discussion and comments will not be included in the minutes. The City Clerk will have exclusive responsibility for preparation of the minutes and directions for corrections to the minutes will be made only by majority vote of the City Council. 1. Written Comments for the Record Written comments by a Councilmember may be read "for the record" and submitted to the City Clerk to be placed on file with archives of agenda items and, if requested, attached to the original set of minutes. 2. Reading of the Minutes Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council, the minutes may be approved without reading if the City Clerk has previously furnished each Councilmember with a copy. City Council Protocols Page 3 of 27 Amended 412412018 by Reso. No. 2018-053 ITEM NO. 9 �ptSN CRT PA RK ..� Mission Statement "We Care for Our Residents by Working Together to Build a Better Comm unityfor Today and Tomorrow." LALI FORx1' CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 11, 2018 Department: Administration/Human Resources Submitted By: Darrin Jenkins, City Manager Prepared By: Victoria Perrault, Human Resources Director Agenda Title: Consideration and Adoption of Resolution Authorizing and Approving the Salary and Benefits Stated in the Employment Agreement with Timothy Mattos for Director of Public Safety Services and Approving Salary Range 105 RECOMMENDED ACTION: Approve the attached resolution which authorizes and approves the salary and benefits stated in the Employment Agreement with Timothy Mattos for Director of Public Safety Services as well as Salary Range 105. BACKGROUND: Following the announcement in August 2018, of the pending retirement of the Director of Public Safety, the City Manager engaged an executive search firm specializing in police chief recruitments. The Director of Public Safety is the administrative head of the Public Safety Department and is charged with the overall management of all of the Department's programs and operations serving as the Chief of Police, Fire Chief, and Chief Animal Control Officer. ANALYSIS: Mr. Mattos was selected from a pool of twenty nine applicants from across the country. He participated in three oral board panels and two City Manager interviews before emerging as the top candidate. He has 27 years of successive public safety experience including three years as the Chief of Police in Suisun, California. He meets the qualifications for the position and will be a valuable addition to the executive team. The proposed salary range for the position is comprised of five steps with a minimum of $158,730 at Step 1 and a maximum of $192,937 at Step 5. Terms of the agreement are a full time position with salary set at $183,750 annually, Step 4 of salary range 105. Benefits and compensation adjustments for this position are linked to the Rohnert Park Public Safety Managers Association and the City's non-public safety Management Unit. FISCAL IMPACT/FUNDING SOURCE: This position is budgeted at the pay rate in the agreement so there is no additional fiscal impact. Department Head Approval Date: N/A City Manager Approval Date: 11/26/18 City Attorney Approval Date: 11/29/18 Attachments (list in packet assembly order): 1. Resolution Authorizing and Approving the Salary and Benefits Stated in the Employment Agreement with Timothy Mattos for Director of Public Safety Services. 2. Employment Agreement — Timothy Mattos 3. Director of Public Safety Job Description RESOLUTION NO. 2018-162 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING THE SALARY AND BENEFITS STATED IN THE EMPLOYMENT AGREEMENT WITH TIMOTHY MATTOS FOR DIRECTOR OF PUBLIC SAFETY SERVICES AND APPROVING SALARY RANGE 105 WHEREAS, City desires to fill the Director of Public Safety position, which has been vacant since October 1, 2018; WHEREAS, pursuant to the authority granted in Rohnert Park Municipal Code the City Manager has the power to appoint any and all officers and employees of the city; WHEREAS, based upon his fulfillment of the qualifications for the position and extensive experience in public safety, the City Manager has selected Timothy Mattos to fill the Director of Public Safety position; WHEREAS, Timothy Mattos desires to serve as Director of Public Safety for the City of Rohnert Park in consideration of and subject to the terms, conditions, and benefits set forth in the Employment Agreement negotiated by the parties; and WHEREAS, the City desires to establish salary range 105 for the Director of Public Safety classification with a Step 1 annual minimum of $158,730 to a Step 5 annual maximum of $192,937. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park hereby authorizes and approves the salary and benefits stated in the Employment Agreement between the City of Rohnert Park and Timothy Mattos for Director of Public Safety Services ("Employment Agreement") attached hereto as Exhibit "A" and incorporated by this reference. BE IT FURTHER RESOLVED that the City Council hereby approves salary range 105 for the Director of Public Safety classification. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. Page 1 of 2 2018-162 DULY AND REGULARLY ADOPTED this 11th day of December, 2018. CITY OF ROHNERT PARK Mayor ATTEST: Caitlin Saldanha, Assistant City Clerk Attachment: Exhibit A ADAMS: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES:( ) NOES: ( ) ABSENT:( ) ABSTAIN: ( ) Page 2 of 2 2018-162 Exhibit A DIRECTOR OF PUBLIC SAFETY EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND TIMOTHY S. MATTOS This Employment Agreement (the "Agreement") is made and entered into and is effective on December 28, 2018, by and between the City of Rohnert Park, California, a municipal corporation (the "City"), and Timothy S. Mattos , an individual ("Mattos"). The City and Mattos are sometimes individually referred to as a "Party" and collectively as "Parties." RECITALS A. The City requires the services of a Director of Public Safety. B. Mattos has the necessary education, experience, skills and expertise to serve as the City's Director of Public Safety; C. The City desires to employ Mattos to serve as the City's Director of Public Safety, as provided for by the Rohnert Park Municipal Code in consideration of and subject to the terms, conditions, and benefits set forth in this Agreement. D. Mattos desires to accept at -will employment as City's Director of Public Safety in consideration of and subject to the terms, conditions, and benefits set forth in this Agreement. E. The Parties desire to execute this Agreement pursuant to the authority of and subject to the provisions of Government Code Section 53260, et seq. AGREEMENT Therefore, in consideration of the Recitals and the performance by the Parties of the promises, covenants, and conditions herein contained, the Parties agree as follows: 1. DUTIES. A. Position. Mattos accepts employment with the City as City's Director of Public Safety and shall perform the functions, services and duties set forth in Section LB [Duties] of this Agreement. B. Duties. Mattos shall have the powers, duties and responsibilities set forth in this Section LB, and shall exercise such powers and perform such duties and responsibilities at the direction and under the supervision of the City Manager. Exhibit A (1) Mattos shall serve as the City's Director of Public Safety and perform the duties set forth in the City's and Department of Public Safety's personnel rules, policies, regulations, procedures, ordinances, resolutions, and City's Municipal Code, as they may be amended or supplemented from time to time and state and federal law and the Director of Public Safety Job Description attached hereto and incorporated herein by reference as Attachment "A". (2) As the City's Director of Public Safety, Mattos shall: (a) keep the City Manager fully apprised of all significant ongoing operations of the Department of Public Safety; (b) report directly to the City Manager; and (c) periodically, or as may be otherwise specifically requested by the City Manager or City Council, provide status reports to the City Council on his activities and those of the Department of Public Safety. (3) Mattos shall provide such other services as are customary and appropriate to the position of Director of Public Safety, together with such additional services consistent with California and federal law, the Department of Public Safety and City's and Department of Public Safety's personnel rules, policies, regulations, procedures, ordinances, resolutions, and City's Municipal Code, that are assigned from time to time by the City Manager. Mattos shall devote his best efforts and full-time attention to the performance of these duties. (4) Mattos shall perform his duties to the best of his ability in accordance with the highest professional and ethical standards of the profession. C. Hours of Work. Mattos is expected to engage in those hours of work that are necessary to fulfill the obligations of the Director of Public Safety's position. At a minimum the Director of Public Safety is expected to work customary business hours Monday through Friday unless otherwise agreed to by the City Manager. Matttos further acknowledges and agrees that the position of Director of Public Safety is an exempt position under state and federal wage and hour laws and that Mottos's compensation (whether salary or benefits) is not based on hours worked and that Mattos is not entitled to any compensation for overtime. D. At -Will. Mattos acknowledges that he is an at -will employee of the City who shall serve at the pleasure of the City Manager at all times during the period of his employment and that his employment may be terminated at any time for any or no reason with or without cause as provided in Section 4 [Termination] of this Agreement and/or by operation of applicable California or federal law. The terms of the City's and Department of Public Safety's personnel rules, policies, regulations, procedures, ordinances, resolutions, or Municipal Code, as they may be amended or supplemented from time to time, (collectively "Personnel Policies") shall not apply to Mattos to the extent such Personnel Policies conflict with this at -will status. This provision is not intended to limit, in any way, any right that Mattos has under the Public Safety Officers Procedural Bill of Rights Act, as set forth in California Government Code Sections 2 Exhibit A 3300-3313 ("POBRA") or the Firefighters Procedural Bill of Rights Act, as set forth in California Government Code Sections 3250-3262 ("FBORA). E. No Property Right. Nothing in this Agreement is intended to, or does, confer upon Mattos any right to any property interest in continued employment, or any due process right to a hearing before or after a decision by the City to terminate his employment, except as is expressly provided in Section 4 [Termination] of this Agreement and/or by operation of California or federal law. Nothing contained in this Agreement shall in any way prevent, limit or otherwise interfere with the right of City to terminate the services of Mattos as provided in Section 4 [Termination]. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Mattos to resign at any time from this position with City, subject only to the provisions set forth in Section 4 [Termination] of this Agreement. This provision is not intended to limit, in any way, any right that Mattos has under the POBRA or FBORA. F. Other Activity. In accordance with Government Code Section 1126, during the period of his employment, Mattos shall not accept, without the express prior written consent of the City Manager, any other employment or engage, directly or indirectly, in any other business, commercial, or professional activity whether or not for pecuniary advantage, that is or may be competitive with City, that might cause a conflict-of- interest with City, or that otherwise might interfere with the business or operation of City or the satisfactory performance of Mattos's duties as Director of Public Safety. Prior to performing any services under this Agreement and annually thereafter, Employee must complete any disclosure forms required by law. 2. TERM. This Agreement commences and is effective on December 28, 2018 ("Effective Date"), after being approved by the City Council, and after being executed by both Parties. Subject to the provisions set forth in Section 4 [Termination], Mattos shall be employed in the position of Director of Public Safety for a term commencing on the Effective Date. This agreement shall expire as of the first of the following to occur: (1) 5:00 p.m. on December 27, 2021; or (2), upon termination of this Agreement by either Party in accordance with the provisions set forth in Section Section 4 [Termination] of this Agreement. 3. COMPENSATION AND BENEFITS. A. Base Salary. Mattos shall receive an annual base salary of one hundred eighty three thousand and seven hundred fifty dollars ($183,750.00), Step 4 of Salary Range 105, paid according to the schedule as other employees of the City are paid and subject to all applicable payroll taxes and withholdings. Movement to the next step in the salary range is performance based at the City Manager's discretion. Beginning the first pay period which includes July 1, 2019 Mattos shall be entitled to a two and a half percent (2.5%) cost of living adjustment. Beginning the first pay period which includes July 1, 2020 Mattos shall be entitled to a three percent (3%) cost of living adjustment. 3 Exhibit A B. Benefits. 1) Mattos shall be entitled to all benefits, rights and privileges afforded to the non-public safety Management Unit in the Management Unit Outline except as otherwise provided in this Agreement. If there is any conflict between this Agreement and any resolution fixing compensation and benefits for non-public safety City Department Directors or other unclassified employees, this Agreement shall control. 2) Mattos shall be entitled to accrue the same Annual Leave hours and Administrative Leave hours provided to the Public Safety Managers' Association in accordance with the Memorandum of Agreement, effective June 25, 2017 to June 30, 2021 ("RPPSMA MOA"). a) Annual Leave hours shall be prorated the first year; b) Pursuant to the Recruitment and Retention Incentive Program for Public Safety Positions (Resolution No. 2018-066) Mattos shall receive an initial annual leave bank of 40 hours on date of hire and annual accruals based on 11-15 years of service (232 hours annually). 3) City acknowledges that Mattos has submitted a valid Peace Officers Standards and Training (P.O.S.T.) Executive Certificate and agrees to pay Mattos a P.O.S.T. Certification Stipend in the amount of eight and a half percent (8.5%) of base salary per month. 4) Mattos shall be included in the City's Safety Plan with the California Public Employees' Retirement System "CaIPERS" with a formula of 3% at 55, with a three year average. Mattos shall pay through payroll deduction 9% of the employee contribution amount established by Ca1PERS. This contribution percentage is subject to change. 5) The City shall provide a Uniform Maintenance Allowance of $1,080 per calendar year. The Uniform Maintenance Allowance shall be paid monthly, and the City will comply with Ca1PERS' requirements for reporting these allowances. Under current Ca1PERS regulations, uniform allowances are to be reported to CaIPERS only for Classic members. 6) City shall provide Employee with a cell phone, City vehicle for his use at City expense and any other equipment deemed appropriate by the City Manager. Use of said items are subject to the applicable City or Department of Public Safety policies. 4 Exhibit A 7) Mattos acknowledges and agrees that he shall not be eligible or entitled to receive a recruitment and retention bonus or payment in accordance with Resolution No. 2018-066, Recruitment and Retention Incentive Program for Public Safety Positions, during the term of the Agreement. 8) City shall provide reimbursement up to two thousand five hundred dollars ($2,500) for IRS approved relocation expenses. 9) City shall budget sufficient funds to cover dues, subscriptions, conferences, seminars, travel and related expenses for participation in regional, state and local associations necessary and desirable for the full representation of the City's interest and Mattos's professional development. C. Reimbursement. City shall reimburse Mattos for reasonable and necessary travel, subsistence and other business expenses incurred by Mattos in the performance of his duties. All reimbursements shall be subject to and in accordance with California and federal law and City's policies and procedures regarding reimbursement and shall be subject to approval by the City Manager. 4. TERMINATION. A. By CITY. City may terminate Mattos for any reason, and at any time, with or without cause, during the term of the Agreement, by providing Mattos with written notice of the reason(s) and an opportunity for administrative appeal, as provided by the City's Director of Public Safety Administrative Appeal Policy which will be prepared in accordance with the requirements of the POBRA and the FBORA, ("Director of Public Safety Administrative Appeal Policy"). CITY's right to terminate Mattos shall only be subject to the Director of Public Safety Administrative Appeal Policy and not be subject to or in any way limited by any other Personnel Policies or past City practices relating to the employment, discipline, or termination of its employees. Mattos expressly waives any rights provided for the Director of Public Safety or City personnel under the Personnel Policies or under other State or federal law to any other form of pre- or post -termination hearing, appeal, or other administrative process pertaining to termination, except as provided by the Director of Public Safety Administrative Appeal Policy. (1) By City for Cause. (a) City may immediately terminate this Agreement at any time, during the term of the Agreement, by providing Mattos written notice of his termination for cause and the facts and grounds constituting cause in accordance with the Director of Public Safety Administrative Appeal Policy. For purpose of this Agreement, cause for termination shall include, but shall not be limited to the following: (1) theft or attempted theft; (2) dishonesty; (3) willful or persistent material breach of duties; (4) engaging in unlawful discrimination or harassment of employees or any third party while on City premises or time; (5) engaging in conduct tending to bring embarrassment or disrepute to City; (6) 5 Exhibit A unauthorized absences; (7) breach of any of the terms of this Agreement; (8) conviction of a felony, intentional tort, crime of moral turpitude, or violation of statute or law constituting forfeiture of office, misconduct in office for personal gain, misuse of public funds for personal benefit, or conflict of interest resulting in conviction ("Cause"). (b) If the termination remains in effect following an administrative appeal in accordance with the Director of Public Safety Administrative Appeal Policy, or if Mattos does not exercise his right to administrative appeal, no severance payment or any further salary shall be paid beyond the effective date of the termination. However, Mattos shall receive any such other termination payments and extension of benefits as may be required by law. (2) By City for Reasons Other Than Cause. (a) By providing Mattos at least thirty (30) days prior written notice thereof, during the term of the Agreement, City may terminate Mattos for reasons other than Cause for the purpose of implementing the City's goals or policies, including but not limited to: (1) change of administration; or (2) incompatibility of management styles. (b) If the termination remains in effect following administrative appeal in accordance with the Director of Public Safety Administrative Appeal Policy, or if Mattos does not exercise his right to administrative appeal, Mattos shall be entitled to a "severance payment" equal to six (6) months base salary, less applicable deductions. Mattos shall also receive any such other termination payments and extension of benefits as may be required by law. This provision is intended to comply with Government Code Sections 53260 and 53261. B. By Employee. Mattos may terminate his employment for any reason, and at any time, during the term of the Agreement, with or without reason, by providing the City Manager with thirty (30) days advance written notice. City shall have the option, in its complete discretion, to make Matto's termination effective at any time prior to the end of such period, provided City pays Mattos all compensation due and owing him through the last day actually worked and complies with the Director of Public Safety Administrative Appeal Policy. Mattos shall not be entitled to any severance payment under the Agreement. It is understood and agreed that any notice of termination should be given as soon as practicable and in the best interest of the City. C. No Notice for Expiration. Nothing in Section 4 [Termination] shall be construed to require either the City or Mattos to give advance written notice in order for the Agreement to expire as set forth in Section 2 [Term]. D. Benefits Upon Termination. All benefits to which Mattos is entitled under this Agreement shall cease upon the termination of Mattos's employment in accordance with Section 4, unless expressly continued either under this Agreement, under any specific written policy or benefit plan applicable to Mattos, or unless otherwise required by law. [i Exhibit A E. Effect of Conviction on Termination. If Mattos is convicted of a crime involving an abuse of his office or position, as defined in Government Code section 53243.4, the following restrictions shall apply: (i) any paid leave given to Mattos pending an investigation shall be fully reimbursed to City, (ii) any funds expended by City for the legal criminal defense of Mattos shall be fully reimbursed to City, (iii) any cash settlement paid to Mattos shall be fully reimbursed. Upon conviction of a covered felony under California Government Code sections 7522.72 or 7522.74, Mattos may forfeit the benefits in accordance with those sections. 5. MISCELLANEOUS PROVISIONS. A. Amendments. Except as prescribed herein, this Agreement cannot be amended or modified except by written mutual agreement signed by the Parties and approved by the City Council. B. Conflict of Interest. Mattos represents and warrants to City that he presently has no interest, and represents that he will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or interfere in any way with performance of his duties and services under this Agreement. C. Indemnification. (1) To the full extent of the law as provided by the California Torts Claims Acts (Government Code Section 810 et seq.) and the indemnity provisions of this Agreement, whichever shall provide the greatest protection to Mattos, the City shall defend and indemnify Mattos against and for all losses sustained by Mattos in direct consequences of the discharge of Mattos's duties on the City's behalf for the period of Mattos's employment. (2) The City shall defend, save harmless and indemnify Mattos against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Mattos's duties as Director of Public Safety provided that such indemnity shall not extend to any judgement for damages arising out of any willful wrongdoing or acts performed outside the normal course and scope of his employment. This indemnification shall extend beyond termination of employment and the otherwise expiration of this Agreement to provide protection for any such acts undertaken or committed in Mattos's capacity as Director of Public Safety, regardless of whether the notice of filing of a lawsuit occurs during or following employment with the City. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies that Mattos may have under the law. The City may compromise and settle any such claim or suit and pay the amount of any settlement or judgement rendered thereon. D. Severability. If any clause, sentence, part, section, or portion of this Agreement is found by a court of competent jurisdiction to be illegal or 7 Exhibit A unenforceable, such clause, sentence, part, section, or portion so found shall be regarded as though it were not part of this Agreement and the remaining parts of this Agreement shall be fully binding and enforceable by the Parties hereto. E. Jurisdiction and Venue. This Agreement shall be construed in accordance with the laws of the State of California, and the Parties agree that venue shall be in Sonoma County, California. F. Entire Agreement. This Agreement represents the entire agreement of the Parties, and no representations have been made or relied upon except as set forth herein. This Agreement may be amended or modified only by a written, fully executed agreement of the Parties. G. Notices. Any notice, amendments, or additions to this Agreement, including change of address of either Party during the term of the Agreement, which Mattos or the City shall be required, or may desire, to make shall be in writing and shall be hand -delivered to the respective Parties or sent by first class mail with postage prepaid as follows: TO CITY: City Manager City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 TO MATTOS: Timothy S. Mattos Address on file with Human Resources H. Attorney's Fees. In the event of any mediation, arbitration or litigation to enforce any of the provisions of this Agreement, each Parry shall bear its own attorney's fees and costs. I. Assignment. Mattos shall not assign any rights or obligations under this Agreement. City may, upon prior written notice to Mattos, assign its rights and obligations hereunder. J. Waiver. Failure to exercise any right under this Agreement shal not constitute a waiver of such right. K. Interpretation. This agreement shall be construed as a whole, according to its fair meaning and not in favor of or against any Party. By way of example and not in limitation, this Agreement shall not be construed in favor of the party receiving a benefit nor against the Party responsible for any particular language in this Agreement, Captions are used for reference purposes only and should be ignored in the interpretation of the Agreement. E] Exhibit A J. Acknowledgment. Mattos acknowledges that he has had the opportunity to consult legal counsel in regard to this Agreement, that he has read and understands this Agreement, that he is fully aware of its legal effect, and that he has entered into it freely and voluntarily and based on his own judgment and not on any representations or promises other than those contained in this Agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the day and year first above written. Per Resolution Number 2018 - Adopted by City Council on December 11, 2018 Approved as to form: By: Michelle Marchetta Kenyon City Attorney Attest City Clerk �9 CITY OF ROHNERT PARK By: Darrin Jenkins, City Manager MATTOS: By: Timothy S. Mattos City of Rohnert Park Attachment A DIRECTOR OF PUBLIC SAFETY DEFINITION Administers, plans, organizes, directs, coordinates, and supervises the operations of the Public Safety Department in providing law enforcement, crime prevention, fire suppression, fire prevention, animal control, emergency/disaster planning, and other related services concerned with the preservation of life and property in the City; performs other duties as required. DISTINGUISHING CHARACTERISTICS The Director of Public Safety is the administrative head of the Public Safety Department and is charged with the overall management of all of the Department's programs and operations serving as the Chief of Police, Fire Chief, and Chief Animal Control Officer. SUPERVISION RECEIVED/EXERCISED Administrative direction is provided by the City Manager and policy direction is given by the City Council. Supervisory responsibilities entail direct and indirect supervision of sworn law enforcement management and line staff as well as non -sworn management employees. ESSENTIAL JOB FUNCTIONS (These duties are a representative sample; position assignments may vary) • Provides leadership, short and long-term planning, organizational development to the department • Administers, plans, organizes, and directs the Public Safety Department's program activities involved in law enforcement, fire suppression, and related programs concerned with the preservation of life and property • Provides consultation and makes recommendations to the City Manager and City Council regarding Departmental programs and services • Directs the coordination of Departmental programs with services provided by other City departments and public agencies • Oversees the selection, training, discipline and development of Department personnel • Ensures that department personnel receive adequate training to carry out their assigned duties • Develops and promotes Public Safety concepts and programs • Formulates a variety of rules, policies, and procedures for the operation of the Department to ensure compliance with State, Federal, and local laws, ordinances, and policies • Represents the City and Department on a variety of boards and commissions concerned with Department program issues City of Rohnert Park Director of Public Safety Page 2 of 4 Pages • Prepares or directs the preparation of reports, studies, and projects related to Department operations • Develops departmental budget recommendations • Manages the appropriate expenditure of allocated funding • Develops procedures and oversees compliance with applicable laws and procedures for conducting criminal investigations • Meets with a variety of community organizations to promote Department activities and develop positive community relations • Administers, plans, and coordinates the City's disaster preparedness and hazardous material response activities • Directs the investigations of citizen complaints regarding officer misconduct • Responds to complaints and inquiries regarding Department operations and policies • Acts as a key management team member on the City's Disaster Preparedness Program during an emergency or disaster QUALIFICATIONS Sufficient education, training and experience to successfully perform the duties of the Director of Public Safety. EducationfTrainin IEx erience. A tvninni way of nhfnininn tha rani lirnef ev iolifit-1cr�ruc ir. i^• -� r -- .y M- -- �..... 1111 uuv1 w iv 1,v. • Possess the equivalent of a Bachelor's Degree in Police Science, Fire Science, or a related field from an accredited college or university, and • Five (5) years of increasingly responsible work experience in public safety enforcement and service work, including at least two (2) years in a management capacity. • A Master's Degree in Police or Fire Science is desirable. Re uired License/Certificate: • Possession of a Management Certificate issued by the California Commission on Police Officer Standards and Training (POST), and • A Class C California driver's license by date of appointment. Knowledge of: • Thorough knowledge of the principles, practices, and techniques of police and fire administration, organization, and management • Codes, laws, and ordinances involved in law enforcement and fire suppression activities City of Rohnert Park Director of Public Safety Page 3 of 4 Pages • Procedures and techniques for successfully implementing crime prevention, juvenile, gang, and other law enforcement activities • Principles of municipal management, organizational development, and public administration • Techniques for budget development and the management of expenditures • Principles of supervision, training, management of sworn and non -sworn staff • Case law and guidelines for conducting criminal investigations and the detention of suspects • Regulations regarding law enforcement and fire investigation recordkeeping • Appropriate procedures for the proper handling of property taken into custody • Methods and practices for the management of fire suppression, fire prevention, and fire investigation • Techniques for working with community organizations in the implementation of a variety of Department programs • Use and care of firearms • Apparatus and equipment used in law enforcement and fire protection Skill to: • Carry & use weapons • Drive public safety vehicles • Operate new technologies • Perform data entry to create one's own reports and correspondence • Make public presentations as required • Remain calm and decisive in emergency and stressful situations Abi I ity to: • Plan, assign, direct, coordinate, and supervise the Department's varied program activities, including law enforcement, fire services, and animal control • Provide leadership, direction, and supervision to assigned staff • Develop recommendations on policies and procedures for department operations, and evaluate program effectiveness • Interpret, explain, apply, and enforce a variety of laws, ordinances, regulations, and court decisions affecting public safety functions • Develop and present Department budget recommendations • Efficiently manage the control of the expenditure of allocated funds • Provide professionally sound consultation to the City Manager, City Council, and others regarding public safety-related programs and policies • Prepare comprehensive and concise reports • Make effective public speaking presentations City of Rohnert Park Director of Public Safety Page 4 of 4 Pages • Tactfully and courteously represent the Public Safety Department with citizens, community groups, and other governmental agencies • Establish and maintain cooperative working relationships • Learn and utilize new technology Working -Conditions-. Position requires sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, crouching in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in writing reports, and using a computer key board. Additionally, the position requires near, far, night, and color vision in viewing crime scenes and evidence and firing a weapon. As a law enforcement officer, the incumbent may, although infrequently, be required to run in pursuit and subdue suspects while taking them into custody. In emergency situations, the incumbent may work outdoors in all weather conditions, around loud siren noise, moving vehicles. This position may require working around chemicals, pesticides, blood, and other potential toxic exposures. Incumbents may be subjected to physical threats, verbal abuse, and other stressful situations. FLSA Status: Exempt Employee Unit: N/A - Employment via Employment ContnKt ., Date Approved: Approved By: Daniel Schwarz, Interim City Manage-' ITEM NO. 10 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: December 11, 2018 Department: Public Safety Submitted By: Jeffrey Weaver, Interim Director of Public Safety Prepared By: Aaron Johnson, Commander Agenda Title: Consideration and Adoption of Resolution Authorizing and Approving Restructuring of the Department of Public Safety Command Staff, Approving Associated Job Descriptions and Salary Ranges and Authorizing the Finance Director to Increase Appropriations in the FY 2018-19 Budget RECOMMENDED ACTION: Approve a resolution authorizing and approving restructuring Public Safety Command Staff, approving associated job descriptions and salary ranges and authorizing the Finance Director to increase appropriations in the FY 2018-19 Budget. BACKGROUND: In 2008, the Department of Public Safety eliminated Command staff positions as a cost savings measure due to a fiscal crisis facing the city. The first two Command positions eliminated were Fire and Police Division Commanders. Both of these positions directly supervised operational Lieutenants for each discipline (police and fire). Once eliminated, the workload was transferred to three Lieutenants and a civilian Technical Services Manager. In 2014, in conjunction with approval of the 2014-2017 Memorandum of Agreement with the Rohnert Park Public Safety Managers' Association (Resolution 2014-090) Council approved a title change from Public Safety Lieutenant to Public Safety Commander to provide a title more appropriate given the breadth of responsibilities and one that was more familiar to external agencies. Also in 2014, the civilian Technical Services Manager position was re -titled Technical Services Division Commander. In 2015, the Technical Services Division Commander was eliminated and an additional sworn Public Safety Commander position was created (Resolution 2015-173). With the aforementioned changes, Public Safety's Command staff included one Public Safety Director and four Public Safety Commanders. The Commanders are responsible for direct supervision of the Sergeant rank and civilian Supervisors, as well as oversight of the upper level administrative tasks supporting the Director and department. In 2016, one Commander position was eliminated and an Administrative Sergeant was added, bringing total Sergeant staffing to thirteen (13). The Administrative Sergeant's primary responsibilities include patrol scheduling, fleet management, and coordinating and scheduling training. Currently, the Department of Public Safety sworn Command and Supervisory staff include the Public Safety Director, three Public Safety Commanders and thirteen Public Safety Sergeants. ITEM NO. 10 Command Staff coverage is provided by the Public Safety Director and three Public Safety Commanders between the hours of 7:00 a.m. to 5:00 p.m. Monday through Friday, with the exception of Thursday (where there is coverage until 9:00 p.m.) for a total of 54 hours (not cumulative). ANALYSIS: In 2018, the City retained the Center for Public Safety Management (CPSM) to review the operations of the Department of Public Safety. Areas of focus of this study included identifying appropriate staffing of the department given the workload, community demographics and crime levels, the effectiveness of the organizational structure and the efficiency and effectiveness of division/unit processes. While CPSM concluded that overall the Department provides exceptional quality public safety services, one of the major challenges facing the Department is adequate staffing. The study identified gaps in direct supervision capabilities based on the command level workload and executive responsibilities of current Commanders. Commanders in the current structure are unable to provide the level of supervision, guidance and mentoring needed by the Sergeant ranks. Based on the current structure and expected workload, it is also challenging for first line supervisors (Sergeants) to provide the supervision, feedback and mentoring needed by officers under their supervision. Today much of a Sergeant's time is spent taking calls, reviewing schedules, police reports, and clerical duties needing supervisory input. One of the priority recommendations from this study is to increase the level of supervisory oversight across the organization. We intend to implement this recommendation by increasing Command Staff from one Director and three Commanders (four management positions) to a Director, two Deputy Chiefs and four Lieutenants (seven management positions) to provide expanded coverage and distribution of management duties in the department. The two Deputy Chiefs would be responsible for the overall operation of the Patrol and Fire Divisions, as well as setting operational goals and objectives. The four Lieutenants would provide daily operational oversight and mentoring of the Sergeants in both divisions, as well as the three civilian Supervisors in the department. Additionally, it is recommended to eliminate the Administrative Sergeant position in order to partially offset the cost of the additional management positions. The recommended additions to Command Staff, from four managers to seven, will provide 125 hours of seven day a week coverage from 7:OOam to 1:00am. This is a 118% increase in Command Staff accessibility. Implementing the recommended changes requires the addition of two new Deputy Chief positions and two new vehicles for the Deputy Chiefs; retitling the current Public Safety Commander job description to Public Safety Lieutenant; increasing the number of Public Safety Lieutenants from three to four; and eliminating the Administrative Sergeant position. Staff in conjunction with Human Resources developed a new job description and salary range for the Public Safety Deputy Chief position which are attached as Exhibits A and B. Staff also reviewed and re -titled the existing Public Safety Commander job description to Public Safety Lieutenant which is attached as Exhibit C. The Lieutenant classification will remain in Salary Range 95 of the City's approved Rates and Ranges. The Deputy Chiefs and Lieutenants will be represented by the Rohnert Park Public Safety Managers Association, (RPPSMA). ITEM NO. 10 The Department of Public Safety is a young department with many emerging officers who possess great leadership qualities however lack tenure as officers. Mentoring these officers will make them viable candidates for future leadership positions within the department. Adding a layer of supervision in the command structure allows for needed leadership, oversight, and provides a great opportunity for the department to succession plan by developing less experienced staff. In order to meet the current and future needs of the City and provide a consistent level of support and service, staff recommends that Council approves these changes. STRATEGIC PLAN ALIGNMENT: Goal A: Practice participative leadership at all levels. Strategies: Implement organizational development, including succession planning and leadership development through training and other practices. This recommended reorganization of Command staff fits the City's Strategic Plan by ensuring that positions are filled with qualified candidates at the appropriate level to meet the current and future needs of the City and provides a consistent level of support and service. The recommended change also fits into the Department of Public Safety's succession plan. OPTIONS CONSIDERED: Option 1: The City could adopt a resolution authorizing and approving the restructuring of Command staff as outlined above including position titles, salary ranges, and associated job descriptions for Deputy Chief and Public Safety Lieutenant. Recommended. While the proposal does involve a cost increase in the FY 2018-19 budget, these are critical positions for the efficient operation of the Department of Public Safety to maintain a high level of service expected by our community. Option 2: The City could continue without the addition of two Deputy Chiefs and an additional Public Safety Lieutenant. Not Recommended. FISCAL IMPACT/FUNDING SOURCE: The table below shows the fiscal impact on an annualized basis of $799,929. The current partial fiscal year impact for the position changes is estimated at $340,000. To support the increased staffing, 2 new vehicles will be needed at an estimated cost of $110,000, for a total FY 18-19 impact of $450,000. Staff has analyzed current year revenues and has determined that unanticipated, unbudgeted Transient Occupancy Tax revenue is available to cover the increased cost of $450,000 for FY 18- 19. 1 Assumes top step salary with maximum post certificate stipend. Cost Summar Positioni Salaries Benefits Total Deputy Chief (Police) $ 178,529 $ 196,402 $ 374,931 Deputy Chief (Fire) 178,529 196,402 374,931 Lieutenant 156,655 174,850 331,505 Administrative Sergeant 133,037 148,401 281,438 Total $ 3810,676 $ 419,253 $ 799,929 Staff has analyzed current year revenues and has determined that unanticipated, unbudgeted Transient Occupancy Tax revenue is available to cover the increased cost of $450,000 for FY 18- 19. 1 Assumes top step salary with maximum post certificate stipend. ITEM NO. 10 Department Head Approval Date: November 30, 2018 Finance Director Approval Date: December 3, 2018 Human Resources Approval Date: December 3, 2018 City Attorney Approval Date: N/A City Manager Approval Date: December 4, 2018 Attachments (list in packet assembly order): 1. Resolution 2. Exhibit A -Deputy Chief Job Description 3. Exhibit B - Deputy Chief Salary Range 4. Exhibit C - Lieutenant Job Description al RESOLUTION NO. 2018-163 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING RESTRUCTURING OF THE DEPARTMENT OF PUBLIC SAFETY COMMAND STAFF, APPROVING ASSOCIATED JOB DESCRIPTIONS AND SALARY RANGES AND AUTHORIZING THE FINANCE DIRECTOR TO INCREASE APPROPRIATIONS IN THE FY 2018-19 BUDGET WHEREAS, the Public Safety Department currently has one Public Safety Director, three Public Safety Commanders and thirteen sergeants; and WHEREAS, a study completed by the Center for Public Safety Management into the effectiveness of the operations of the Department of Public Safety recommends an increase in management by adding two Deputy Chiefs and an additional Lieutenant for increased oversight and succession planning; and WHEREAS, the current Commander rank would be re -titled to a Lieutenant rank and remain in existing Rohnert Park Public Safety Managers' Association (RPPSMA) Range 95 of the City of Rohnert Park current Pay Rates and Ranges; and WHEREAS, the job description and salary range for Deputy Chief does not exist in the Department of Public Safety; and WHEREAS, the Deputy Chief job description and proposed new RPPSMA salary range 96 are attached as Exhibits A and B and incorporated herein; and WHEREAS, staff has reviewed the current operations model of the Department, in addition to the recommendations made in the study by the Center for Public Safety Management, and recommends that the City Council approve the addition of two Deputy Chief positions and an additional full-time Lieutenant position to help the Department effectively supervise and mentor first line supervisors; and WHEREAS, to reduce the anticipated cost of adding new management positions one Sergeant position will be eliminated bringing the authorized number of Sergeants to twelve (12); and WHEREAS, to support the increased staffing two new vehicles will be needed at an estimated cost of $110,000; and, WHEREAS, the City Council of the City of Rohnert Park adopted the FY 2018-19 Budget on June 12, 2018; and, WHEREAS, the City Council has the authority to amend the budget; and, WHEREAS, it is estimated that first year costs for the positions and vehicles will be $450,000; and, WHEREAS, there are insufficient funds in the FY 2018-19 Public Safety Budget to fully cover the first year costs. 2018-163 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the elimination of one Public Safety Sergeant position; the addition of two Public Safety Deputy Chief positions and one Public Safety Lieutenant position; and associated job descriptions and salary ranges. BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to increase FY 2018-19 appropriations for staffing and vehicles by $450,000 funded by Transient Occupancy Taxes for these changes. DULY AND REGULARLY ADOPTED this 1 lth day of December, 2018. CITY OF ROHNERT PARK Mayor ATTEST: Caitlin Saldanha, Assistant City Clerk ADAMS: BELFORTE: MACKENZIE: CALLINAN: STAFFORD: AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 2018-163 EXHIBIT A City of Rohnert Park PUBLIC SAFETY DEPUTY CHIEF DEFINITION Manages the overall day-to-day operations of either the Police Services or Fire Services Division in the Public Safety Department; may act for the Director of Public Safety in the Director's absence; and performs other duties as required. DISTINGUISHING CHARACTERISTICS The Public Safety Deputy Chief is a high level management position that has the overall responsibility for the implementation and management of activities within an assigned division. This position is distinguished from the Public Safety Lieutenant which is assigned responsibility for a specific bureau or program. SUPERVISION RECEIVED/EXERCISED Direction is provided by the Director of Public Safety. Supervisory responsibilities entail direct and indirect supervision of sworn and non -sworn personnel assigned to the incumbent's division of responsibility. ESSENTIAL DUTIES (These duties are a representative sample; position assignments may vary) • Plans, coordinates, and manages the overall day-to-day activities of an assigned division; • Develops, evaluates, and recommends policies and procedures for the efficient and effective delivery of services within the Police Services or Fire Services Division; • Oversees the selection, assignment, training, evaluation, and discipline of division staff, • Oversees the investigation or investigates complaints received regarding employee misconduct and recommends appropriate actions; • Ensures proper maintenance and upkeep of Division facilities, vehicles, and equipment; • Oversees recordkeeping and file maintenance functions for an assigned division; • Responds to public complaints and provides information on operational policies and procedures; • Oversees, makes recommendations and/ or assists with the development of the Department budgetand controls the expenditure of allocated funds; • Develops and administers training programs of an assigned division; • Develops, promulgates, and ensures compliance with proper safety policies and procedures; • Coordinates activities of the division with other City operations during emergency response activities. • May respond to major crime, hostage, or other emergencies and assume command of the scene; ensures program activities are in compliance with Federal, State, and local laws governing law enforcement activities. • May, during major fire incidents, assume the role of incident commander; investigate or direct the investigation of fires to determine cause and origin; • Oversees the review of building plans to ensure compliance with established fire safety codes; reviews fire operational practices and implements policies and procedures to ensure safety and effective fire suppression activities; • May assume the duties of the Director of Public Safety in the Director's absence. • Performs a key role in the Emergency Operations Center • May serve as the Department Public Information Officer (PIO) and prepare press releases regarding department activities In performing the duties described above, the incumbent is expected to: • Provide outstanding and friendly customer service • Create and maintain a respectful and collaborative working environment • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible • Demonstrate care for the organization, customers and coworkers • Practice and encourage initiative and innovation to improve the workplace QUALIFICATIONS Experience/Education Sufficient experience, training, and education to successfully perform the duties of the Public Safety Deputy Chief. A typical way of obtaining the required qualifications is to possess a Bachelor's degree from an accredited college or university and two years of law enforcement and/ or fire management suppression experience. Desired Qualifications: • Bachelor's Degree in Criminal Justice or related field • Master's Degree in Criminal Justice or related field • Chief Officer Certification • Command College Required Qualifications: • Experience as a Commander or Lieutenant, or similar rank with a public safety organization • Class C California Driver's License with a Firefighter endorsement or equivalent • Management Certificate issued by the California Commission on Peace Officer Standards & Training (POST) Knowledge/Skill/Ability Knowledge o£ • Principles of law enforcement and/or public administration; • Federal, State, and local laws, codes, and ordinances regarding the arrest and detention of suspects, rules of evidence, and courtroom procedures; • Principles of budget development and control of expenditures; • Safety practices and procedures for police and/or fire operations; • Fire suppression techniques and use of equipment; • Principles of personnel management including: selection, training, supervision, and discipline of sworn and non -sworn personnel; • Techniques for long range program planning. UmIfft • Proficiently use and care for firearms • Operate public safety vehicles Ability • Coordinate the activities of a large police or fire service unit during routine and emergency situations; • Plan organize, direct, and evaluate the work of assigned personnel; • Formulate and recommend professional sound modifications to existing Department operating policies and procedures for an assigned division; • Work effectively with a cross section of the community to identify and address community needs for police or fire service; • Analyze and interpret crime and/or fire statistics and reports; • Make effective speaking presentations before large groups; • Prepare clear, concise, and professionally sound reports, manuals, studies, and policies; • Establish and maintain cooperative working relationships. • Meet deadlines • Maintain confidentiality as required • Learn & utilize new technology • Proficiently use and care for firearms WORKING CONDITIONS Position requires sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and crouching in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination writing reports and using a computer key board. Additionally, the position requires near, far, night, and color vision in reading reports, using the computer, looking at physical evidence, or reviewing a crime scene, and acute hearing is required when interacting with the public and employees. As a law enforcement officer the incumbent may be required to subdue a suspect while 3 1 P a g e taking them into custody; walking or running on uneven and slippery surfaces. Periodically when responding to crime, fire, or emergency scenes, the position may require the incumbent to work outdoors in all weather conditions and be subjected to loud siren noise. The incumbent also must be available to be called for law enforcement or fire emergencies, attend meetings in various other towns and cities, work irregular or extended hours to attend various community meetings and work with constant interruptions, and with demanding, angry suspects and members of the public. Per California State Law, smoking is not permitted inside City facilities/vehicles or within 20 feet of main entrances, exits, and operable windows. LICENSE/CERTIFICATE Possession of a Class C California Driver's License or equivalent. Possession of a management certificate issued by the California Commission on Peace Officer Standards and Training (POST). FLSA Status: Exempt Employee Unit: Rohnert Park Public Safety Managers Association Approved By: Date Approved: EXHIBIT B Rohnert Park Public Safety Managers' Association (RPPSMA) RANGE 96 CLASS STEP Hourly Biweekly Monthly Annually Public Safety Deputy Chief (DCPS) P 1 $65.08 $5,206.54 $11,280.83 $135,370.00 2 $68.34 $5,466.87 $11,844.88 $142,138.50 3 $71.75 $5,740.21 $12,437.12 $149,245.43 4 $75.34 $6,027.22 $13,058.98 $156,707.70 S $79.11 $6,328.58 $13,711.92 $164,543.08 City of Rohnert Park EXHIBIT C PUBLIC SAFETY LIEUTENANT DEFINITION Plans, organizes, and manages the day-to-day operations of an assigned bureau of the Public Safety Department; and performs other duties as required. DISTINGUISHING CHARACTERISTICS The Public Safety Lieutenant has the responsibility for managing and coordinating the day-to-day operations of the Patrol, Fire, or Support Services Division of the Public Safety Department. Incumbents coordinate shift scheduling and operational management of bureau activities, staff, programs, and equipment. This class is distinguished from the Public Safety Deputy Chief which has responsibility for the entire operation of either the Police Services or Fire Services Division and from the Public Safety Sergeant class which is a working supervisory level responsible for an assigned shift, program area, or specialty. SUPERVISION RECEIVED/EXERCISED Direction is provided by a Public Safety Deputy Chief. Supervisory responsibility entails direct supervision of Public Safety Sergeants and Public Safety Officers and direct and indirect supervision of professional staff. ESSENTIAL DUTIES (These duties are a representative sample; position assignments may vary) • Supervises, coordinates, evaluates and directs much of the day-to-day law enforcement and/or fire operations; • May schedule shift assignments, vacation, and training activities for the assigned bureau; coordinates training activities to assure officer proficiency and compliance with legal mandates; • Assists in the review of policies and department procedures; • Responds to and attempts to resolve citizen complaints regarding law enforcement or fire service activities; conducts or directs the conduct of internal affairs investigations regarding possible officer misconduct; • May be responsible for purchase, replacement, and maintenance of department vehicles and equipment; • Ensures personnel compliance with department rules and policies; • May coordinate department recruitment, testing, and background investigative activities; • Mayperform a variety of law enforcement, fire suppression, and medical service activities; • May serve as an incident commander at a fire scene; • May drive and operate all fire apparatus and equipment; 11Page • May operate and supervise the operation of a variety of tools and equipment related to fire suppression, rescue, and hazardous materials emergency activities; • May serve as an Interior Group/ Division Supervisor in firefighting situations • May manage the Department's records and evidence keeping activities; • Coordinates department activities and represents the department during disaster and hazardous materials response; • May conduct or direct the conduct of arson investigations; • May serve as the department liaison with the news media and prepares press releases regarding department activities. May serve as the Department Public Information Officer (PIO); • Maintains contacts with other law enforcement and/or fire agencies; • May supervise the Animal Control operations of the City; • May supervise the Department communications and dispatch operations; • Assists in the development of Department budget recommendations; • Oversees special event contracts and staffing; • May serve as liaison with local schools, hospitals, and citizen's committees on a variety of issues including juvenile, gang, and crime prevention related programs; • Oversees various volunteer programs; • Makes public presentations regarding assigned bureau activities; • Holds the rank of a Battalion Chief and may coordinate fire ground activities during major fires, disasters and other emergencies requiring department assistance. • Performs a key role in the Emergency Operations Center In performing the duties described above, the incumbent is expected to: • Provide outstanding and friendly customer service • Create and maintain a respectful and collaborative working environment • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible • Demonstrate care for the organization, customers and coworkers • Practice and encourage initiative and innovation to improve the workplace QUALIFICATIONS Experience/Education Sufficient, training, experience and education in law enforcement and/or fire supervision to effectively perform the duties of a Public Safety Lieutenant. A typical way of obtain- ing the required qualifications is to possess the equivalent of two years of public safety experience equivalent to that of a Public Safety Sergeant with the City of Rohnert Park. Desired Traits: • Bachelor's Degree in Criminal Justice or related field • Fire Officer Certification • Completion of Sherman Block Supervisory Leadership Institute (SLI) Program 2 1 P a g e Required Qualifications: • Currently a Public Safety Sergeant off probation • Class C California Driver's License with a Firefighter endorsement or equivalent • Supervisory Certificate issued by the California Commission on Peace Officer Standards & Training (POST) Knowledge/Skill/Ability Knowledge of: • Modern principles, methods and procedures of law enforcement and fire administration and management, including patrol, crime prevention, criminal and arson investigation, and fire prevention and suppression activities; • Principles of selection, supervision, training, and discipline of public safety personnel; • Laws, ordinances, regulations, and recent court decisions affecting the responsibilities and work of law enforcement agencies including those regarding the apprehension, arrest, and custody of persons accused of felonies and misdemeanors; • Rules of evidence pertaining to search and seizure and the preservation and presentation of evidence in court; • Criminal investigation, interrogation, fingerprinting, and booking; • Recent court decisions on arrest procedures and handling of detained persons and property; • Public relations techniques. Skill to: • Proficiently use and care for firearms and other law enforcement and fire equipment; • Maintain and care of fire fighting equipment (PPE); • Operate public safety vehicles Ability • Process police and fire records and reports; • Implement emergency procedures related to disasters and hazardous materials preparedness and response; • Assign, supervise, train, motivate, evaluate, and coordinate the work of law enforcement, fire, and support staff, • Interpret and apply policies, laws, rules, ordinances, and regulations related to law enforcement, fire services, and animal control; • Provide clear and understandable oral and written directions; • Direct and review the preparation of accurate incident and case reports; • Think quickly and act calmly in emergency situations; • Secure information from witnesses and suspects in the field; 3 1 P a g e • Proficiently use and care for firearms and other law enforcement and fire equipment; • Tactfully and effectively represent the department to individuals, community groups, and other government agencies. • Communicate effectively and professionally verbally and in writing • Establish and maintain cooperative working relationships • Meet deadlines • Maintain confidentiality as required • Learn & utilize new technology WORKING CONDITIONS Position requires sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and crouching in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination writing reports and using a computer key board. Additionally, the position requires near, far, night, and color vision in reading reports, using the computer, looking at physical evidence, or reviewing a crime scene, and acute hearing is required when interacting with the public and employees. As a law enforcement officer the incumbent may be required to subdue a suspect while taking them into custody; walking or running on uneven and slippery surfaces. Periodically when responding to crime, fire, or emergency scenes, the position may require the incumbent to work outdoors in all weather conditions and be subjected to loud siren noise. The incumbent also must be available to be called for law enforcement or fire emergencies, attend meetings in various other towns and cities, work irregular or extended hours to attend various community meetings and work with constant interruptions, and with demanding, angry suspects and members of the public. Per California State Law, smoking is not permitted inside City facilities/vehicles or within 20 feet of main entrances, exits, and operable windows. LICENSE/CERTIFICATE: Possession of a Class C California Driver's License with Firefighter endorsemnent or equivalent. Possession of a supervisory certificate issued by the California Commission on Peace Officer Standards and Training (POST). FLSA Status: Exempt Employee Unit: Rohnert Park Public Safety Managers Association Approved By: Date Approved: 4 1 P a g e