2017/02/22 Parks and Recreation Commission Minutes (2)PARKS AND RECREATION COMMISSION
OF THE CITY OF ROHNERT PARK
SPECIAL MEETING MINUTES
Thursday, February 22, 2017
The Parks and Recreation Commission of the City of Rohnert Park met this date at Rohnert Park
Community Services, 5401 Snyder Lane, Rohnert Park, for a special meeting to commence at
5:00 p.m.
Call to order
The meeting was called to order by Chair Griffin at 5:06 p.m.
Item 1. Roll Call
Present: Chair Griffin, Vice-Chair Black; Commissioners Bird, Borr, and Canterbury
Absent: None.
Staff Present: Cindy Bagley, Community Services Manager
JoAnne Buergler, City Clerk
Renée Eger, Administrative Assistant
Item 2. Pledge of Allegiance
The Pledge of Allegiance was led by Chair Griffin.
Item 3. Acknowledgment of Meeting Agenda Posting
Community Services Manager Bagley acknowledged posting of the special meeting agenda in
the required public places per Brown Act requirements.
Item 4. Public Comment
Rohnert Park resident, Bill Petrie, addressed the Commission with a pickle ball update.
Currently, the pickle ball times offered in the gym do not accommodate additional users as
weekend times are not available. Mr. Petrie is proposing converting two tennis courts into 12
pickle ball courts. He received an estimate of $44,000 to resurface, but that would not include
any asphalt or repair, if needed, and soliciting non-profits for donations could bring costs down.
Manager Bagley stated staff would generate a report for the Commission to review. Chair Griffin
asked Mr. Petrie if adding lines would be acceptable, to which Mr. Petrie responded that adding
lines would be better than nothing.
Item 5. Policies
a. Refresh on Brown Act
City Clerk Buergler presented the Commission with an overview of the Brown Act.
b. Bylaws Development and Rules of Governance
Manager Bagley advised that the Commission that while the Commission has a
handbook and follows protocols, it currently does not have Bylaws. The Commission
discussed whether necessary and letting the City advise.
c. Community Benefit Methodology
Manager Bagley updated the Commission on the status of the Community Benefit
Methodology that was reviewed previously and estimated to be completed in March.
d. Reports for Cultural Arts
Manager Bagley advised annual reports are due to City Council regarding Cultural
Arts including status, care and maintenance plan, and inventory. A review with staff
of what is currently done needs to occur for clarity.
Item 6. Facilities/Parks
^. Review Park Audit Summary Sheet
Manager Bagley advised the Commission an audit and parks tour is scheduled to
occur this summer and presented to Council in April of 2018.
b. Lease Overview
(This item was combined with c. Park User Overview below.) Manager Bagley stated
a review of facility usage needs to occur with the objective of providing equitable use
opportunities.
c. Park User Overview
(This item was combined with b. Lease Overview above.) Manager Bagley stated a
review of facility usage needs to occur with the objective of providing equitable use
opportunities.
d. Joint Use Agreement - CRPUSD
Manager Bagley updated the Commission regarding the expired Joint Use Agreement
with Cotati-Rohnert Park Unified School District. Permitted use, abuse of access, and
liability are of concern and a park use policy will likely be a future agenda item for
the Commission.
Item 7. Planning
^. Parks and Facilities Master Plan Revisions/Reports
Manager Bagley advised the Commission that the Parks and Facilities Master Plan
requires revisions to demographics, staffing, aquatics, CIP updates, and Sports Center
improvements. The current budget does not have funds to hire a consultant for the
update/revise the Master Plan.
Action: Moved/second (Bon/Bird) to direct staff to include a budget request for next
fiscal year to include funds necessary to hire consultant to update the Parks and
Facilities Master Plan. Motion carried with the following 4-1-0-0 vote AYES: Griffin,
Bird, Borr, Canterbury; NOS: Black; ABSTAINS: None; ABSENT: None.
b. Review of Cify Council Strategic Plan and Goals
The commission discussed revisiting and prioritizingthe list of park amenities.
c. Agenda Planning 2017
Manager Bagley advised the Commission that the Agenda Plan for 2017 is being
developed and would change as items are added.
Item 8. Programs
a. Expansion of Youth Programs/Meeting Community Needs
Manager Bagley advised the Commission that Community Services would begin
looking to provide more programs for middle school aged youth over the next three
years, in conjunction with the City's Strategic Plan goals. The first implementation
will be to change Camp Burton summer programming. The participant age range will
change from 6-12 to 5 | lz -10 year olds. A three-day excursion camp will be offered
for 11-14 year olds. Additional future expansions include Friday night events and pre-
school camp.
Commissioner Canterbury inquired regarding the Myles Ahead program. Manager
Bagley stated that revenue projections are above expectations.
Item 9. Open Space
a. Future Agenda Items
The Commission requested the Park Usage Policy should be included as a future
agenda item and Park Planning and Sister Cities liaison as items for March.
Commissioner Black requested the Commission review action item protocols in the
future.
Item 10. Matters tolfrom Commissioners
Commissioner Bird discussed Sunrise and Dorotea Parks tennis courts usage.
Commissioner Borr commented that new bulletin boards were up at the dog park.
Commissioner Black presented the Commission with a letter received regarding track
usage from resident N. Myles dated February 22,2017.
Item 11. Adjournment
There being no further business, Chair Griffin adjourned the special meeting of the Parks and
Recreation Commission at 8:04 p.m.
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Gerald Griffin, Chair Renée Secretary