2016/01/08 Parks and Recreation Commission MinutesPARKS AND RECREATION COMMISSION
OF THE CITY OF ROHNERT PARK
AIINUAL \ryORKSHOP MINUTES
Friday, January 8,2016
The Parks and Recreation Commission of the City of Rohnert Park met this date at Rohnert Park
Community Center, Garden Room, 5401 Snyder Lane, Rohnert Park, for the annual workshop.
Call to order
The meeting was called to order by Chair Bird at 2:07 p.m
Item 1. Roll Call:
Present: Chair Bird, Vice-Chair Griffin, Commissioners Black, Borr, Canterbury
Absent: None
Staff Present: Mitch Austin, Community Services Manager
Item 2. Pledge of Allegiance:
The Pledge of Allegiance by proxy
Item 3. Acknowledgment of Meeting Agenda Posting:
Community Services Manager Austin acknowledged posting of the workshop agenda in the required
public places per Brown Act requirements.
Item 4. Public Comment:
None.
Item 5. Policies
a. Staff Report
Manager Austin discussed in the importance of developing a cost recovery policy and creating
bylaws for operation of the Parks and Recreation Commission. These items were added to the
Agenda Plan for 2016.
b. Discuss
The Commission discussed the proposed approach to creating a cost recovery policy for fee
setting of programs, services and facility rental. The Commission concurred with the approach
and asked questions ofstaff.
Item 6. Facilities
^. Staff Report
Manager Austin reported on the preliminary outcomes of the Park Audit tour information. Also
discussed were changes to leases including the pirhans lease of the Honeybee Pool and a new
lease for use of the Senior Center for bingo
b. Discussion
Commissioner Borr offered to re-work the summary worksheet in an effort to further discuss
the outcomes of the audit and make recommendations based on their findings for park
improrrments.
Item 7. Planning
^. Staff Report
Manager Austin reported on the strategic plan for the City and worþlan to include be included
in the work schedule for the Commission for 2016. ltems included the revision of the Facilfities
and Parks Master Plan and a plan for developing a cost recovery policy.
b. Discussion
The Commission discussed the revision of the Facilities and Parks Master Plan to include
findings from the Park Audit Tour and to have a meeting of the subcommittee overseeing the
plan update, they could also provide recommendations for the Park Audit Tour information.
Items added to the Agenda Plan by the Commission included, Capital Improvement Project
Schedule, Update on the Rohnert Park Foundation and Updating the Park Development
ordinance
Item 8. Expanding Youth Programso Meeting needs in the community
a. Staff Report
Manager Austin reported on the possibility of adding more youth programs. The community
used to have a much broader spectrum of youth programs and activities.
b. Discussion
The Commission discussed the once popular teen program on Friday nights that utilized the
Community Center and Callinan Sports and Fitness Center gym for use by teens. Donations
from the Community were used to support the program with food and supplies. The City could
also work with exisiting youth groups to find out what needs for programming exists in the
community.
Item 9. Matters tolfrom Commissioners:
Manager Austin shared that there is an interst in using the City email on the revamped City Website
page and that the some Comissioners have expressed a desire to receive more training on how to
access City email.
Commissioner Borr shared his observation about the Bicycle Committee being more planning or
engineering related in their agenda item discussions that recreation oriented and that it may be more
feasible to align this Committee under possibly the Planning Commission or another entity more
closely related to their subject matter.
Adjournment- There being no further business, Chair Bird adjourned the regular meeting of the Parks
and Recreation Commission at 5:10 p.m.
Michael Bird, Chair Mitch Austin, Recording Secretary