2016/04/21 Parks and Recreation Commission MinutesPARKS AND RECREATION COMMISSION
OF THE CITY OF ROHNERT PARK
REGULAR MEETING MINUTES
Thursday, Apnl2l,20l6
The Parks and Recreation Commission of the City of Rohnert Park met this date at Rohnert Park
City Hall, 130 Avram Avenue, Rohnert Park, for a regular meeting to commence at 6:00pm.
Call to order
The meeting was called to order by Chair Borr at 6:02 p.m.
Item 1. Roll Call:
Present: Chair Borr, Vice-Chair Griffin, Commissioner Black
Absent: Commissioners Bird, Canterbury
Staff Present: Mary Grace Pawson, Director of Development Services
John McArthur, Director of Public Works and Community Services
Tom Kelley, General Services Supervisor
Norm Weisbrod, Development Services Contract Planner
Mitch Austin, Community Services Manager
Renée Eger, Administrative Assistant
Item 2. Ptedge of Allegiance
The Pledge of Allegiance \ryas led by Chair Borr.
Item 3. Acknowledgment of Meeting Agenda Posting
Community Services Manager Austin acknowledged posting of the regular meeting agenda in
the required public places per Brown Act requirements.
Item 4. Public Comment
None.
Item 5. Approval of Minutes
Approval of minutes for the regular meeting of Thursday, April 2l , 2016, is moved to the next
regular meeting agenda.
Item 6. Preliminary Development Plan Review for Residences at Five Creek
Ð. Staff Report
Development Services Contract Planner Norm Weisbrod presented the commission a
preliminary development plan for a community park at Five Creek for review.
b. Review and Comments on Plan
Commissioners discussed area of park placement and made recommendations for
development consideration. Detailed costs associated with the development will be provided
to the commission at a later date. Bruce Orr, President of 356 Advisors, was on hand to
answer questions and advise the commission of development considerations.
Action: Move/Second (Griffin/Black) to approve and accept the proposed preliminary
development with recommendations of skate feature, tot lot, live oak tree replacement with
Quercus Lobata, additional access points through the fence, fence to echo architect features of
adjacent reserve, additional lighting, and consideration ofsecondary entry access in southeast
corner. Motion carried by the following 3-0-0 vote, with 2 absences: AYES:Borr, Griffin, Black;
NOS: None; ABSTAIN: None; ABSENT: Bird, Canterbury.
Item 7. Senior Center Peace Garden Revised Proposal
a. Staff Report
Steven Elliot, representative from the Rotary Club of Rohnert Park-Cotati, presented the
commission with revised plans for the Senior Center Peace Garden.
b. Review and Recommendation
Commissioners made recommendations regarding bench selection, expansion of the arbor,
and consideration of access in final development. Next, the proposal will be presented to the
Senior Citizens Advisory Committee on May 19th.
Item 8. Park Amenity Renovation/Replacement Priority List
^. Staff Report
StafÏpresented park infrastructure listing and rating for the commission to review.
b. Review and Recommendation
The commission suggested providing categorical priorities as a strategy for listing park
renovation and improvements as funding becomes available.
Item 9. Parks Update
a. Staff Report
Staff provided the commission with a detailed listing of updates by park. Community
Services Manager Austin advised the commission staff had meet with residents at Dorotea
Park to review and discuss Par Course plans.
b. Review and Discuss
Vice-Chair Griffin expressed appreciation to Staff for park maintenance and improvements.
Chair Borr commented on vandalism at Alicia Park and inquired whether Staff had noticed a
pattern, suchas weather or activity, and whether deterrence could be coordinated with Public
Safety. Commissioners suggested using mail and/or social media for a larger survey
regarding Dorotea Park Par Course feedback.
Item 10. Facility Improvement Projects Updates
Public Works and Community Services Director John McArthur presented a PowerPoint presentation
to the commission on the completed and upcoming facility improvement projects.
^. Honeybee Pool Chemical Control Equipment
The previous filters were replaced with new filter system at Honeybee Pool.
b. Magnolia Tennis Courts Phase II
c. Community Center & Senior Center Main Activity Rooms Painted
Item 11. Review 2016 Agenda Plan
The agenda plan for 2016 was generally discussed with the commission. Chair Borr requested
the topic of Youth Advisory be added; Community Services Manager Austin advised this
discussion would move up in priority.
Item 12. Maffers To/From Commissioners
n. Summer Brochure
Community Services Manager Austin advised the summer brochure was out as of April 1't.
b. Locker Rooms Completed
Community Services Manager Austin stated since the opening of the locker rooms,
comments have been positive. There remains a punch list of minor items to be completed that
staff is addressing.
c. Staffing Changes
Community Services Manager Austin announced changes in upcoming staff. A recruitment
for a supervisor is currently in the works
d. Next Senior Citizen Advisory Commission Meeting May 19th
Community Services Manager Austin stated the next Senior Cilizen Advisory Commission
meeting is May 19th.
e. Benicia Pool Grand Opening Moved to June 4th
Community Services Manager Austin announced the Benicia Pool Grand Opening event has
been moved from April to June 4ú
Additionally, Community Services Manager Austin advised ethics training is available to
commissioners on May 31't from 1:30 to 3:30 p.m. Chair Borr, Vice-Chair Griffin, and
Commissioner Black expressed interest in attending.
Commissioner Black requested a status update on Gold Ridge community garden.
Community Services Manager Austin advised a large fundraiser project by the garden
orgnaizeís had delayed the creation ofthe garden.
Commissioner Black stated that perhaps some items listed in the Cultural Arts Commission
charge may be outdated and should be reviewed. Community Services Manager Austin
clarified that some items, such as development fees, are addressed in the annual report.
Commissioner Black stated that the topic of interest in a Teen Center was expressed at the
Town Hall Meeting fof April20thf, which addresses a need and should be kept on the radar.
Vice-Chair Griffin stated the Town Hall Meeting was well attended
Chair Borr commented an increase in vehicles in Eagle Park and suggested Staff could
remind residents at the time reservations are made regarding the policy. Community Services
Manager Austin also requested information regarding organized user, if applicable, could be
relayed to staffto address.
Chair Borr will not be present at the next scheduled meeting of May 19th and suggested
confirmation from commissioners ensuring a quorum will be met, or if not, reschedule the
regular meeting date.
Item 13. Adjournment- There being no further business, Chair Borr adjourned the regular
meeting of the Parks and Recreation Commission at 8:18 p.m.
Borr, Chair