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2008/06/12 Planning Commission MinutesROHNERT PARK PLANNING COMMISSION MINUTES THURSDAY, June 12, 2008 The Planning Commission of the City of Rohnert Park met this date in a regular session commencing at 7:00 p.m. in the City Council Conference Room, 6750 Commerce Blvd., with Chairperson Ahanotu presiding. Call To Order Chairperson Ahanotu called the meeting of the regular session to order at approximately 7:00 p.m. with Chairperson Ahanotu leading the pledge. Roll Call Present (5) Commissioners: Chairperson Ahanotu, Commissioner Kilat, Commissioner Armstrong, Commissioner Callinan and Commissioner Adams were present. Senior Planner, Maureen Rich and Recording Clerk, Suzie Azevedo were present. Approval of Minutes Upon motion by Commissioner Callinan, seconded by Commissioner Adams, the minutes of May 8, 2008 were approved with corrections by a 5-0 vote. Acknowledgement of Chairperson Ahanotu acknowledged the posting of the Agenda of this meeting in Public Noticing three (3) public places, per the requirements of the Brown Act. Unscheduled None. Public Appearances Use Permit Senior Planner, Maureen Rich, gave a brief summary on the status of the JK (Amendment) conditional use permit amendments. She stated that this item was originally scheduled for the May 8, 2008 Planning Commission meeting and was continued File No. PL2005-019UP to May 22nd to allow Staff additional time to work with the operators regarding proposed amended conditions of approval. The meeting of May 22nd was JK's Buffet cancelled due to the lack of a quorum, so this item was automatically continued to the June 12, 2008 meeting. Since the transmittal of the staff report and resolution of approval prior to the May 22nd meeting, the operators have received notice from their attorney of issues that they wish to discuss with Public Safety prior to action on this item. Ms. Rich said that staff is, therefore, recommending that the Planning Commission again open the public hearing to receive comments from anyone wishing to speak and then continue the item to the June 26, 2008 meeting. Chairperson Ahanotu opened the public hearing. There being no comments, Chairperson Ahanotu closed the public hearing. A motion was made by Commissioner Adams, seconded by Commissioner Callinan to continue the item to the June 12, 2008 meeting. The motion was Planning Commission Minutes Use Permit File No. PL2008-016UP Colin McCormick/All About Cars Use Permit File No. PL2008-015UP Suzanne Cardinal/Into this World Training Facility Community Development Assistant, Suzie Azevedo, presented the staff report. She stated that the request is for a Conditional Use Permit for the retail sale of automobiles on a limited basis in an existing Light Industrial tenant space located at 35 Executive Avenue. Ms. Azevedo noted that the applicant applied for and was approved for a conditional use permit to operate the same auto wholesale business at 5701 State Farm Drive and is relocating to the Executive Avenue site. The proposed auto sales operation would be very limited in nature, with a maximum inventory of two (2) vehicles planned to be on-site at any one time. The vehicles for sale would be stored inside of the building within an approximately 500 square foot area accessed by roll -up doors. With regard to parking, Ms Azevedo stated that the existing parking supply (approximately 20 spaces) serves the entire complex with some additional parking in front of each roll up door as well as ample on -street parking. Given that the operation will be mostly a wholesale/internet based business, customer traffic should be minimal and the parking supply adequate for the use and other uses within the building. Ms. Azevedo recommended approval of the conditional use permit, as conditioned. Chairperson Ahanotu opened the public hearing. The applicant, Colin McCormick was recognized, and briefly commented on the nature of his business. Chairperson Ahanotu closed the public hearing. A motion was made by Commission Adams, seconded by Commissioner Callinan, to approve File No. PL2008-016UP, as conditioned. The motion passed with a 5-0 vote. Suzie Azevedo informed the Commission that the applicant for this item, Suzanne Cardinal, submitted a letter requesting that this item be withdrawn from further consideration. No further action is necessary. Use Permit Suzie Azevedo presented the staff report. The request is fora conditional use permit to allow a church facility with associated meeting rooms, office and File No. PL2008-071 UP reception areas in an existing Mixed Use building located at 185 Southwest Boulevard. The project involves the remodeling of three tenant spaces totaling Calvin Claborn/Calvary 3736 square feet to accommodate the church facility and related office/meeting Life Center space. Ms. Azevedo reviewed the proposed church activities and hours of operation and noted that the site is generally surrounded by commercial uses (i.e. retail clothing store, hair and tanning salon) that are oriented towards weekday and Saturday operations. Church activities would typically take place during times when these types of businesses are likely to be closed and/or preparing to close (evenings and early Sundays). Ms. Azevedo stated that the site currently features a total parking supply of 160 spaces for all of the building's tenants. Based on the Municinal Code reouirement of 1 oarkino soace oer 75 souare feet Planning Commission Minutes of seating area, the church operation would need to be served by U parKing spaces. Given the surrounding retail use, should the parking demand exceed supply, a condition of approval has been added that the church shall be responsible for securing additional off-street parking through a formal joint parking agreement with a neighboring commercial use to mitigate the parking impact. Ms. Azevedo commented that one aspect of the project with the potential for negative impacts relates to noise. Ms. Azevedo stated that staff has informed the applicant of Chapter 17.12.030, Noise Standards, of the Rohnert Park Municipal Code. Should a problem related to obtrusive levels of noise arise, Staff would work with the applicant to resolve same. As with the parking situation, staff has added a condition that the use permit may be revisited by the Planning Commission should a problem exist and a satisfactory resolution not be reached. Based on the finding in her report, Ms. Azevedo recommended approval of the use permit, as conditioned. Commissioner Ahanotu opened the public hearing. Rev. Clayborn was recognized and introduced several members of the congregation including the new pastor of Calvary Life Center. The will be open and cooperative in working with the City if any problems should arise. Ted Schultz, property manager, informed the Commission that he has spoken to all of the tenants in the center and advised them of the church's location in the center. Chairperson Ahanotu closed the public hearing. Commissioner Adams asked about the music and if there was any amplified portions of church services. Representatives of the church acknowledged that there would be music segments throughout each service, however, they are limited and the volume/loudness should not be an issue. A motion was made by Commissioner Adams, seconded by Commissioner Kilat to adopt Resolution No. 2008-23 approving the Conditional Use Permit to allow the operation of a Church in an existing Mixed -Use tenant space. The motion passed with a 5-0 vote. Capital Improvement Maureen Rich gave the staff report. She stated that the City's Capital Program Budget Review Improvement Program (CIP) is a document addressing the long-term capital for General Plan improvement needs of the City. The CIP also provides associated operating Conformity costs for individual projects and can be used as a tool for addressing future City operational and program issues. The CIP provides a relatively long-term (five - File No. PL2008-020CIP year) strategy for physical facility and infrastructure investment, to be approved annually in concept by the City Council. Year One of the CIP is intended to be City of Rohnert Park incorporated into the City's annual budget. Ms. Rich noted that Section 65401 of the California Government Code requires the Planning Commission to report to the City Council as to the conformity of the upcoming fiscal year's proposed projects with the City's adopted General plan. The Commission's review is limited to the General Plan conformity matter and is not intended to be an analysis of the oroiects listed in the CIP. Ms. Rich summarized the 2008-2013 Capital Planning Commission Minutes Extension of Tentative Parcel map File No. PL2006-004TPM Lea and John Marchesiello Matters from Commissioners Matters from Planning Staff Improvement Program projects by area. Based on the analysis and tindings of her report, Ms. Rich recommended that the Planning Commission, by motion adopt Planning Commission Resolution No. 2008-26, reporting to the City Council that the draft Five Year Capital Improvement Program Budget FY 2008-2013 conforms to the Rohnert Park General Plan 2000. Following a brief discussion, a motion was made by Commissioner Adams, seconded by Commissioner Kilat, to adopt Planning Commission Resolution No. 2008-26, reporting to the City Council that the draft Five Year Capital Improvement Program Budget FY 2008-2013 conforms to the Rohnert Park General Plan 2000. The motion passed with a 5-0 vote. Maureen Rich presented the staff report. The applicants, Lea and John Marchesiello, are requesting an extension of an existing tentative parcel map to subdivide a property into two (2) lots. The tentative map is set to expire on July 18, 2008 as required by Section 16.10.050.0 of the Municipal Code. The applicant has cited "financial considerations" as the reason a final parcel map has not been filed. Ms. Rich stated that the Planning Commission is being asked to review and approve the requested map extension. Chairperson Ahanotu opened the public hearing. There being no comment, Chairperson Ahanotu closed the public hearing. A motion was made by Commissioner Callihan, seconded by Commissioner Kilat to adopt Resolution No. 2008-24, approving a 1 year extension of the tentative parcel map. The motion passed with a 5-0 vote. Several items were brought up for discussion. The Commission asked staff to provide information regarding the following: Commissioner Callinan — What is the status of the pile of dirt located in the golf course parking? Commissioner Adams — Provide information regarding the notice of intent to place a citizen sponsored initiative on the November, 2008 ballot related to sewer service rates. Commissioner Armstrong - What is the timetable for completion of the sewer line at Redwood Drive in front of Shurguard mini storage? Are there any plans for the widening of the bridge on Redwood Drive at the sewer line location in front of Shurguard mini storage? Commissioner Armstrong reported on the latest activities of the Creeks Master Plan Committee. Ms. Rich reported on action by the City Council Master Plan. Next meeting: JK Buffet's Use Permit Amendments 4 to the Stadium Planning Commission Minutes June 12, 2008 Adjournment Chairperson ecording Olerk There being no further business, Chairperson, Ahanotu adjourned the meeting at 7:45 pm until Thursday, June 12, 2008. �I