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2019/01/08 City of Rohnert Park Foundation Agenda PacketCITY OF ROHNERT PARK FOUNDATION BOARD SPECIAL MEETING NOTICE AND AGENDA NOTICE IS HEREBY GIVEN THAT A SPECIAL MEETING will be held on Tuesday, January 8, 2019 Open Session: 5:30 p.m.* *or soon thereafter recess of the Rohnert Park City Council/RPFA/Successor Agency to CDC Joint Regular Meeting MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening meeting of the City of Rohnert Park Foundation. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time determined by Presiding Officer based on number of speaker cards submitted). PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Board which appears on this agenda, after receiving recognition from the Chair, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Board action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), the Board is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Board meeting, please contact the City Clerk’s Office at (707) 588- 2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the staff. Please notify the City Clerk’s Office as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio-tape, etc.) AGENDA REPORTS & DOCUMENTS: Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at City Hall located at 130 Avram Avenue, during regular business hours, Monday through Friday from 8:00 am to 5:00 pm. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the Board regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber. Board Members: Gina Belforte, Chair Joseph T. Callinan, Vice Chair Susan Hollingsworth Adams, Director Jake Mackenzie, Director Pam Stafford, Director 1. CALL TO ORDER/ROLL CALL A. Announcement: Recognition of New Chair and Vice Chair of Board of Directors 2. PRESENTATIONS 3. PUBLIC COMMENTS Persons wishing to address the Board on Foundation business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Board on any business item listed on the Agenda should submit a “Speaker Card” to the Secretary before announcement of that agenda item. 4. APPROVAL OF MINUTES A. Approval of Minutes of Board Special Meeting held on July 10, 2018 5. ACTION ITEMS A. Submission of 2018 Financial Report 1. Staff Report 2. Public Comments 3. Board discussion/receive report 6. REPORTS AND INFORMATIONAL ITEMS 7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD Copies of communications may have been provided to the Board for review prior to this meeting. Board Members desiring to read or discuss any communication may do so at this time. Prior to agenda publication, any Board Member may place an item on this portion of the agenda. Upon the concurrence of two Members, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the Board meeting, Board Members may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. 8. ADJOURNMENT CERTIFICATION OF POSTING OF AGENDA I, JoAnne M. Buergler, Secretary for the City of Rohnert Park Foundation, declare that the foregoing agenda for the January 8, 2019, Meeting of the City of Rohnert Park Foundation was posted and available for review on January 3, 2019, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Executed this 3rd day of January 2019, at Rohnert Park, California. ___________________________________________ JoAnne M. Buergler, Secretary MINUTES OF THE CITY OF ROHNERT PARK FOUNDATION BOARD MEETING Tuesday, July 10, 2018 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CITY OF ROHNERT PARK FOUNDATION BOARD MEETING - CALL TO ORDER/ROLL CALL Chair Stafford called the Special Meeting to order at 5:29 p.m., the notice for which being legally noticed on July 5, 2018. Present: Board Members Pam Stafford, Chair Joseph T. Callinan, Vice Chair Amy O. Ahanotu, Director Gina Belforte, Director Jake Mackenzie, Director Absent: None. 2. PRESENTATIONS None. 3. PUBLIC COMMENTS Eric Lofchie, Child Parent Institute, thanked the City for allowing their organization to use a spare office in the Senior Center and stated the potential grant will allow the Child Parent Institute to provide more services to the community. Regina Brennan, Sonoma County Black Forum, announced that a youth summit will be held at Sonoma State University in September 2018. Sarah Hadler thanked Councilmembers for considering awarding a grant to the Safe Routes to School Program. Shawn Kearney, Assistant Principal of Marguerite Hahn Elementary School, thanked Council for considering the imagination playground proposal. Teresa Ruffoni, Richard Crane Elementary School Principal, thanked Council for their consideration of a table tennis structure. Robin Bowen, Child Parent Institute, thanked Council for their support over the years and noted that this is special moment for the City. Daryl Lambert, Rising Sun Energy Center, stated that this is the first year that their organization has opened offices in Rohnert Park and the potential grant awarded by the Foundation will allow more jobs for the community. Item No. 4A City of Rohnert Park Foundation Board Meeting Ju1y 10, 2018 Page 2 of 3 Eliot Enriquez, Rohnert Park Health Center, thanked Councilmembers and explained his agency’s dedication for providing health services to students who cannot afford healthcare. Renee Tolliver thanked Councilmembers for their consideration and spoke about age friendly communities. Susan Grady, Director of Petaluma Bounty and Local Affordable Food Incentives Program at Rohnert Park’s Farmers’ Market, spoke about a voucher program allowing produce prescriptions. 4. APPROVAL OF MINUTES A. Approval of Minutes of Board Special Meeting held on June 26, 2018 Recommended Action(s): Approve the Minutes. ACTION: Moved/seconded (Mackenzie/Belforte) to approve the Minutes of Board Special Meeting held on June 26, 2018. Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Belforte, Mackenzie, Callinan, and Stafford; NOES: None, ABSTAINS: None, ABSENT: None. 5. ACTION ITEMS A. Consideration of Grant Awards to Selected Participants of the Small Grants Program and Authorizing the Executive Director to Enter Into Grant Agreements Senior Analyst L. Tacata presented the item. Recommended Action(s): Authorizing Executive Director to Enter Into City of Rohnert Park Foundation Small Grants Program Agreements for Fiscal Year 2018/2019. Public Comments: None. ACTION: Moved/seconded (Callinan/Mackenzie) to adopt Resolution 2018-002 Authorizing Executive Director to Enter Into City of Rohnert Park Foundation Small Grants Program Agreements for Fiscal Year 2018/2019. Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Belforte, Mackenzie, Callinan, and Stafford; NOES: None, ABSTAINS: None, ABSENT: None. ACTION: Moved/seconded (Mackenzie/Ahanotu) to authorize the Mayor to sign a letter to the Federated Indians of Graton Rancheria, acknowledging the Tribe for providing casino mitigation funds to support the small grants program. Motion carried by the following unanimous 5-0 vote: AYES: Ahanotu, Belforte, Mackenzie, Callinan, and Stafford; NOES: None, ABSTAINS: None, ABSENT: None. City of Rohnert Park Foundation Board Meeting Ju1y 10, 2018 Page 3 of 3 6. REPORTS AND INFORMATIONAL ITEMS None. 7. COMMUNICATIONS/MATTERS FROM OR FOR THE BOARD None. 8. ADJOURNMENT Chair Stafford adjourned the Special Meeting at 6:19 p.m. _____________________________________ __________________________________ Caitlin Saldanha, Secretary Gina Belforte, Chair City of Rohnert Park Foundation Board City of Rohnert Park Foundation Board ITEM NO. 5A 1 Meeting Date: January 8, 2019 Department: Administration Submitted By: Betsy Howze, Treasurer Prepared By: Leonardo Tacata, Senior Analyst Agenda Title: Submission of 2018 Financial Report RECOMMENDED ACTIONS: Accept the Treasurer’s 2018 Financial Statements and Report STAFF REPORT: The City of Rohnert Park Foundation By-Laws require the submission of an annual financial report that provides the corporation’s assets, liabilities, expenses, and disbursements during the fiscal year. The Rohnert Park Foundation is a component unit of the City of Rohnert Park, and is included in the City’s Comprehensive Annual financial Report (CAFR). The Financial Statements included in this report have been modified from the CAFR to provide more detail. In accordance with the Memorandum of Understanding with the Federated Indians of Graton the Foundation received four quarterly Community Investment Recurring Contributions, totaling $308,752. Additionally the foundation received concessions revenue from Performing Arts Center Activity ($21,288) and interest earnings ($2,313) for a total of $332,353. In Fiscal Year 2017-18 2018, the primary budgeted activity of the Foundation was to purchase supplies and receive donations on behalf of the Performing Arts Center (PAC) through concessions donations and proceeds from the sale of those concessions. The main expense for the PAC donations activity is for the alcoholic beverage license to sell and serve wine at PAC concessions. The activity also incurs some expense for supplies (such as serving utensils and condiments) to serve the concessions. In FY 2017-18, approximately $21,000 was earned in concessions revenue, $4,650 was expended in permits and licenses, and approximately $358 was expended in concessions supplies. The transfer of the net of the proceeds for the PAC concessions donations will be reflected in the FY 2018-19 financial statement. In March 2018, the Board authorized new programs from the Community Investment contributions. Approximately $155 in advertising and $114 in legal consultation were expended to start up the new Small Grants program which was solicited in March; however, because the activities did not start until July 1, 2018, there are no Community Investment programmatic expenditures to report in FY 2017-18. In conclusion, the Foundation ended the fiscal year with a cash balance of $413,738 and an unassigned fund balance of $413,468. CITY OF ROHNERT PARK FOUNDATION BOARD OF DIRECTORS AGENDA REPORT ITEM NO. 5A 2 Foundation Treasurer Approval Date: 12/18/18 City Attorney Approval Date: n/a Foundation Executive Director Approval Date: 12/18/18 Attachments (list in packet assembly order): 2018 Financial Statements Attachment: 2018 Financial Statements City of Rohnert Park Foundation Balance Sheet For the Year Ended June 30, 2018 ASSETS Cash 413,738.16$  TOTAL ASSETS 413,738.16$  LIABILITIES  Accounts Payable 269.40$          TOTAL LIABILITIES 269.40$          FUND BALANCE Restricted 413,468.76$  TOTAL FUND BALANCE 413,468.76$  TOTAL LIABILITIES AND FUND BALANCE 413,738.16$  Attachment: 2018 Financial Statements City of Rohnert Park Foundation Statement of Revenues, Expenditures, and Changes in Fund Balances For the Year Ended June 30, 2018 REVENUES Graton MOU Contributions 308,751.79$  Concessions 21,288.00      Interest Income 2,313.04        Total Support and Revenue 332,352.83$  EXPENDITURES Licenses, Permits, Fees 4,650.00$       Advertising 155.00           Legal 114.40           Concession Purchases 357.64           Total Expenditures 5,277.04$      Net Change in Fund Balance 327,075.79$  Fund Balance Beginning of Year 86,392.97$    Fund Balance End of Year 413,468.76$  Attachment: 2018 Financial Statements City of Rohnert Park Foundation Budget Comparison schedule For the Year Ended June 30, 2018 Original  Budget  Final            Budget  Actual Amount  REVENUES Graton MOU Contributions 218,792.00$ 218,792.00$ 308,751.79$   Concessions 10,000.00     10,000.00     21,288.00       Interest Income 2,313.04         Total Support and Revenue 228,792.00$ 228,792.00$ 332,352.83$   EXPENDITURES Licenses, Permits, Fees 10,000.00$   10,000.00$   4,650.00$        Advertising 155.00            Legal ‐                  ‐                 114.40            Donation Expense 10,000.00     10,000.00      ‐                   General & Administrative ‐                  ‐                  ‐                   Concession Purchases ‐                  ‐                 357.64            Total Expenditures 20,000.00$   20,000.00$   5,277.04$       Net Change in Fund Balance 208,792.00$ 208,792.00$ 327,075.79$   Fund Balance Beginning of Year 86,392.97$     Fund Balance End of Year 413,468.76$   FY 2018 Financial Report City of Rohnert Park Foundation January 8, 2019 Statement of Revenues, Expenditures and Changes in Fund Balance June 30, 2018 REVENUES Graton MOU Contributions $308,751.79 Concessions 21,288.00 Interest Income 2,313.04 TOTAL SUPPORT AND REVENUE $332,352.83 Statement of Revenues, Expenditures and Changes in Fund Balance June 30, 2018 EXPENDITURES License, Permits & Fees $4,650.00 Advertising 155.00 Legal 114.40 Concession Purchases 357.64 TOTAL EXPENDITURES $5,277.04 Statement of Revenues, Expenditures and Changes in Fund Balance June 30, 2018 REVENUES $332,352.83 EXPENDITURES -5,277.04 NET CHANGE IN FUND BALANCE 327,075.79 FUND BALANCE BEGINNING OF YEAR +86,392.97 FUND BALANCE END OF YEAR $413,468.76 Balance Sheet June 30, 2018 ASSETS Cash $413,738.16 TOTAL ASSETS: 413,738.16 LIABILITIES Accounts Payable 269.40 TOTAL LIABILITIES: 269.40 FUND BALANCE Restricted $413,468.76 TOTAL FUND BALANCE TOTAL LIABILITIES AND FUND BALANCE $413,738.16 Budget Comparison Schedule June 30, 2018 Budget Comparison Schedule June 30, 2018 Budget Comparison Schedule June 30, 2018 Questions?