2019/02/12 City Council Resolution 2019-014 RESOLUTION NO. 2019-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING TASK ORDER 2019-03 WITH GREEN VALLEY CONSULTING
ENGINEERS FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
FOR THE SOUTHEAST SPECIFIC PLAN
WHEREAS; consistent with the City's Purchasing Policy, the City and Green Valley
Consulting Engineers("Consultant") are parties to a"Master Agreement for Consultant
Services"dated February 23, 2016,which was authorized by Resolution No. 2016-16; and
WHEREAS,through its adopted Fiscal Year 2018-19 budget,the City Council approved
the use of as-needed consultant services, offset by application fees,to support new development;
and
WHEREAS,the City continues to experience significant new development applications
requiring additional support including applications for work on Phase 2 of the Southeast Specific
Plan Area development; and
WHEREAS,Green Valley Consulting Engineers has been providing construction
management and inspection services for Phase 1 of the Southeast Specific Plan project and is
actively involved and familiar with the work; and
WHEREAS, pursuant to Section 3.6.6 of the City's Purchasing Policy,the City has
secured a proposal from Green Valley Consulting Engineers for engineering development review
services and has negotiated with Green Valley Consulting Engineers to arrive at a proposed
scope of services and budget that meet the City's needs for engineering support; and
WHEREAS,the cost of the Consultant's services are reimbursed to the City by
Southeast Specific Plan developer and do not represent a cost to the City's general fund.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize Task Order 2019-03 with Green Valley Consulting Engineers,
a California Corporation, in an amount not to exceed one hundred thousand dollars
($100,000.00).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this Resolution for and on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to Task Order 2019-03 attached
hereto as Exhibit"A", subject to minor modifications by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that that upon receipt of developer reimbursements,the
Finance Director is authorized to make appropriations and increase budgeted revenue as
necessary to cover the costs of Task Order 2019-03.
1
DULY AND REGULARLY ADOPTED this 12th day of February 2019.
CITY OF ROHNERT PARK
I
Gina : fort ayor
ATTEST:
te4. _Ii
oAnne M. Buergler, City Clerk
Attachment: Exhibit A
ADAMS: f MACKENZIE: A--yr A--ySTAFFORD:ASC CALLINAN: BELFORTE: kY�
AYES: ( ) NOES: ( 0 ) ABSENT: ( CD ) ABSTAIN: (- )
(2 )
2019-014
Attachment A to Resolution
GREEN VALLEY CONSULTING ENGINEERS TASK ORDER NO.2019-03
CITY OF ROHNERT PARK
AND
GREEN VALLEY CONSULTING ENGINEERS,INC.
AUTHORIZATION TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES AT THE SOUTHEAST SPEICIF PLAN AREA
SECTION 1—PURPOSE
The purpose of this Task Order is to authorize and direct Green Valley Consulting Engineers to proceed
with the work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert Park("City")and Green Valley Consulting Engineers,Inc.,a
California corporation("Consultant")hereto dated March 1,2016.
SECTION 2—SCOPE OF WORK
The items authorized by this Task Order are presented in Exhibit"A"-Scope of Services.
SECTION 3—COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs(time
and materials)based on Consultants'standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Exhibit"B"in an amount not-to-exceed one hundred thousand
dollars($100,000).
SECTION 4—TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by December 31,2019,or as extended by the City
Manager or the Director of Development Services or his/her designee.
SECTION 5—ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional services between
City and Consultant are incorporated by reference.
Approved this 12t day of February 2019.
CITY OF ROHNERT PARK GREEN VALLEY CONSULTING
ENGINEERS,INC.
Darrin Jenkins, City Manager (Date) Elizabeth Ellis,President (Date)
Per City Council Resolution 2019- adopted at the
Rohnert Park City Council Meeting of February 12,2019
ATTEST: APPROVED AS TO FORM
City Clerk City Attorney
EXHIBIT A
GREENVALLEY municipal engineering
civil engineering
CO N]_,i., I N C ENC! EE ;S landscape architecture
Restoring Yesterday...Creating Tomorrow land surveying
January 17, 2019
Ms. Mary Grace Pawson
City Engineer
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
Re:Request for Task Order for the Construction Management and Inspection Services for Southeast
Specific Plan Phase 1 (Project)
Dear Mary Grace:
Thank you for the on-going support of our team and the allowed ability to amend our contract for inspection
services associated with the Southeast Specific Plan Development Project, located northeast of Bodway
Parkway and Valley House Drive. We will continue to staff with the same experienced team of individuals for
the inspection and construction management assignment who have been performing on this assignment.
Our inspection and any construction management services will correspond to the attached Exhibit A, similar
to our existing master contract with the City. At this time we are continuing to provide both on and off-site
construction monitoring of grading operations, underground utilities, and joint trench facilities as well as
concrete flatwork such as curb and gutter, driveways, sidewalks and pedestrian ramps and overseeing the
grades and placement of upcoming paving operations.
At this time it is anticipated that the Contractor/Developer will be continuing with underground operations
and flat work and work thru the winter,weather dependent. We are hoping to facilitate the work as much
as feasible to help with the re-building of critically needed housing and will coordinate work with City
representatives, Developer and Contractor.
As always, there will be no mark-up on any of our sub-consultant invoices and we will maintain significant
oversight during all operations to ensure that the proper implementation and monitoring of SWPPP's and
BMP's for erosion protection is being adhered to by the building team. This work is critical with winter rains.
Upon request,we can provide you with specific resumes and project experience/references. Please feel free
to contact me directly at lizellis@gvalley.com or 707.579.0388 or on my cell phone at 707.326.5620 with any
questions.
Sincerely,
Liz Ellis, P.E.
Principal
335 Tesconi Circle, Santa Rosa,California 95401 •web www.gvalley.com •tel 707.579.0388•fax 707.579.3877
ATTACHMENT "A"
SCOPE OF SERVICES
On-Call Construction Management and Inspection Services by Green
Valley Consulting Engineers for the Southeast Development Project
Scope of Services
Task No 1 - Pre-Construction and Initial Construction Activities
Green Valley's pre-construction services will include logistics, coordination, and meetings with the
Contractor, City, utility companies, and other project stake holders. It is our understanding that the
Construction Manager will be responsible for leading the meeting. Additional services to be
provided at this stage include:
> Pre-construction digital photos of the project site
> Set up the project files in accordance with the City's standard formats for administration
> Development of written and verbal communication protocol (and associated forms)with the
Construction Manager and City Staff
Task No. 2—Daily Field Inspection & Documentation
Green Valley will provide daily, on-site inspections of the construction activities to ensure that the
contract work conforms to the contract documents and Governing Construction Standards. The
on-site inspector will provide documentation of the work on daily inspection reports. Daily
inspection reports may be submitted to the City on a weekly basis for the previous week's work.
Green Valley will also document the work in progress with digital photos. Other important tasks of
the on-site inspector include public relations and safety measures, especially traffic control
measures during construction.
If requested, our Inspector will confirm that all design permit requirements are met and will act as
the liaison between the Contractor, Construction Manager, and other stakeholders. Specifically,
we can assist with the following work:
➢ Measurement of work, pay requests, change order support, and related contract issues
➢ Preparation and processing payment recommendations to the City using Microsoft Office
formats
> Review of Certified Payroll reports
' Coordination of all required testing as specified by the Contract documents
➢ Quality Control/Assurance of construction approach and written communications
We know that documentation and communication is critical to the success of construction projects
and we are committed to keeping the Construction Manager, City staff and other stakeholders
informed regarding critical construction details, progress of the work and costs of the project. We
will document all construction issues with the following reports:
> Progress Meeting Minutes
> Daily inspection Reports; Weekly statement of Working days
> Monthly Status Report
The Monthly Status Report will provide the City with information on construction activities for the
month, change order cost summary, pay estimate cost summary and contract time summary.
Task No. 3 - Requests for Information (RFI)
The Contractor will be required to submit all Requests for Information in writing. The Inspector will
work under the direction of the appointed Construction Manager to follow up as needed with the
Contractor to clarify requests, obtain needed information and provide direction as required to proceed
with the work.
Task No. 4—Closeout& Record Drawings
We will work with the City and the Contractor to keep a "record set" of drawings to document
changes and as-built conditions of original design plans. Once construction is completed to the
satisfaction of the City, we compile all pertinent files and related information and submit to the
City for their permanent records. We will furnish the City the following:
➢ Record drawings
➢ Project Photos
> All contract files and records
> Electronic files
EXHIBIT B
WORK ESTIMATE
CITY OF ROHNERT PARK - January 17,2019 Construction Management and Inspection Services for Southeast Phase 1 GreefW !ley
Task Information
Construction
Task Task Information Const. Project Mang Inspector H- Construction Admin. Direct Total Total Costs Remarks
Manager/PEOT Inspector II Assistant Costs Hours
$220 $220 $165 $135 $75
1 Project/Construction Management 80 32 84 $20 216 $30,960
2 Daily Field Inspection&Documentation 48 432 480 $58,320
Inspector Vehicle $2,800 $2,800 Based on$40/Day for 70 days for inspector's vehicle
Reimbursible Expenses(photos,copies,etc.) $0
Total Hours 80 32 48 432 84 - Project Total _
$17,600 $7,040 $7,920 $58,320 $6,300 $2,820 $100,000.00 TOTAL NOT-TO-EXCEED COST
Based on Full time inspection,Monday through Friday at 8 hours per day
G\Proposals\Proposals P20191113-Rohnert Park\SERP-New Task Order\Fee011719 1/17/2019