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2006/01/23 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK PARKS &RECREATION COMMISSION Monday,January 23,2006 7:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA 7:30 I. Call to Order II. Pledge of Allegiance III. R 1l Call: FlIn Bird 01 Black liButler 16 Griffin aHansen ❑ Stevens I.V. Approval of Minutes November 21,2005 Commission Meeting V. Report on the Posting of the Meeting Agenda VI. Election Chair&Vice Chair VII. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) VIII. Old Business A. Status of Playground Renovations B. Recreation Department Sponsorship Program C. Report on Internet Registration Program D. Commission Goals for 2006 E. Youth Sports Committee—Set meeting date to review fees IX. New Business A. University District Presentation—Kevin Pohlson,Brookfield homes B. Community Garden Non-resident Policy X. Staff Reports A. Department Highlights—November and December 2005 XI. Commission Committl Reports A. PROS Committee B. Golf Course Ove :ght Committee Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—January 23,2006 XII. Matters From/For Commissioners A. Next meeting Feb 27,2006(week later than normal) Adjournment to an adjourned meeting scheduled on Monday, February 27, 2006, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks & Recreation Commission meeting, please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Services Manager's office is notified as soon as possible if you have a visual impairment that requires the meeting materials to be produced in another format. Page 2 _-____._��� lof] Page K�2002101 ' cno� _N, f?re6 ke 1. mmwRMmt xo.oatwax '101es Digit �� �� �� �� isplyRates zr' �� '�' ` , HOME DAILY8 Minutes RATEat Weekly �o��� Monthly SpotsRates Rate- ABO ..),:,....).--v-,:)., ,erDay Per Day $3 per (7daym) (3Odoym) Minutes = e minute ADVERTIS ' Program I* '|0 18 $54 $378 $1.620 540 Program II 432 36 $108 $756 $3.240 1080 BRANDING �- � �-"�—�� �� - �� Pmgnomi|\ 540 45 $135 $945 $4.050 1350 DEMOGRAPHICS Program IV 720 60 $180 $1.280 $5.400 1800 LOCATION Program VI 1080 90 $370 $1,890 $8.100 2700 HOW TO ORDER Illuminated Branding Boards SPECIFICATIONS One Year Two Years RATES •��^��-'�``,��� � � ,� , �� $2.275per month o2.025per month PRINTABLE MEDIA LED Sign Benefit:2 weeks LED sign Benefit:4 weeks FREE FREE 1Qmin�enper day ABOUT SyRECKELS 12 minutes per day 1 screen 1eox*m kAua\mnoonseouUvedays [0�TA[T Must run consecutive days Must run while Brand Board is up K8uu<run whUeBmndBoard ia (Free package valued at$1.62Obased on3O �`� up days) Minimum 18 Minutes per day for minimum of 7 days Purchase. Volume 5%for more than 500 minutes but less that 1500 minutes Discounts: purchased. 10%for 1501 minutes to 3,000 minutes purchased. 1. Minimum setup fee for 1 screen is$50 2. For 3 screens, including setup, is$150 Production Costs: oohargefuraubmitUngurtwmrk''scne*n^or''uamena-medy" artwork • Rates are subject to change without prior notice. Copyright muoou1o/o/on,,*m lw{l Page �t2002lUl i .cooz �., 6 , , PERIOSMIRC ARTS CENTER ) DigitalLEDDisplayRates` ��` .` , DAILYHOML ~ Spots Minutes '~ '�at Weekly Monthly �uMonthly|y Rates Rate'`e�Doy Per Day $3 per Minutes ABOUT (7days) (3Odays) -~ -"' minute 4DvER Pro gram |~ 216 18 $54 $378 $1.62O 540 '''' ''' Program \| 432 BRANDING , 36 $108 $756 $3,.4u 1090 �� Program III 540 45 $135 $945 $4.050 1350 DEMOGRAPHICS ' Program 720 60 $180 $1.200 "5.4OO 1800 L0[A1IUN r` Program VI 1080 90 $270 $1.890 �.v� {�`r 2700 HOW TO ORDER Illuminated Branding Boards ISPE[IFICATI8WS ' '' � One Year Two Years RATES r-`'`��-`-'��� m�°��^~��` $2.275per month $2,025 per month PRINTABLE MEDIA LED Sign Benefit:2 weeks LED sign Benefit:4 weeks FREE FREE 18 minutes per day ABOUT SyRE[KELS 12 minutes per day 1 screen 1 screen &1um(mnconsecutive days C0�T�{T Must run consecutive days Must run while Brand Board is up K8uatrun while Brand Board ia (Free package valued at%1.62Obased on30 /��� up days) Minimum 18 Minutes per day for minimum of 7 days Purchase: Volume 5%for more than 500 minutes but less that 1500 minutes Discounts: purchased. 10%for 1501 minutes to 3,000 minutes purchased 1. Minimum setup fee for 1 screen is$50 � For3somenv' inc|udinga�gup. io$15O Production Costs. � "screen" "camera-ready" Nocharge for aubmddnga�work or artwork Rates are subject to change without prior notice. Copyright©oovc1o/oWn.00m ROHNERT PARK RECREATION DEPARTMENT &s .aa,W ca nx aeca�rnma ACTIVITY GUIDE 41 .� >w. ADVERTISING RATES n �: „re+r/*ha yr The Rohnert Park Activity Guide is published three times per year. The guide &ii,,, X 44 features recreational classes and offerings for the City of Rohnert Park Recrea- tion Department and has a direct mailing circulation of 19,000 households. An renter - additional 2000 copies are distributed at various sites in the city including the Community Center, Sports&Fitness Center, City offices, and Sonoma County Library.The Activity Guide is one of the most well-recognized promotional ;mow ftr�il+ghv�; pieces in Rohnert Park and can be found in many households long after it is received. RATES AND MECHANICALS The Activity Guide is printed in an 8.25"x 10.75"flexi format on 35#/75°. Colors include black plus two common colors,chosen by the publisher.4-color pages are available but only for whole page ads. Camera- ready artwork is required, and PDF's are required when sent via e-mail. All ads must be bordered to the ex- act size. All advertising is subject to approval. Specific ad placement is gladly given when possible, but never guaranteed. Political advertising is not accepted.Payment in advance is required for all contracts. Persons holding contracts with the Rohnert Park Recreation Department pay 50% of the listed price. SIZING OPTIONS 7 in 3.35 in c � 7 in 1.0 cri 3.35 in N � � N Full Page Vertical 1/2 Page Horizontal 1/2 Page 1/4 Page Business Card $800 $400 $400 $200 $100 Call Jan at the Rohnert Park Recreation Department for additional information or to place your ad. it NERT PAR4, The Rohnert Park Recreation Department 5401 Snyder Lane -2 Rohnert Park, CA 94928 IikeltEATIon (707) 588-3456 DEPARTMENT cA„fi¢RS° E-mail: recreation@rpcity.org January 23, 2006 Page 1 MEMO To: Rohnert Park Parks and Recreation Commission From: Bonnie Black Date: January 23, 2006 Re: Development of Park Sponsorship Program Thanks for taking the time to review this draft. Please record any and all suggestions and corrections for our further discussion and review. Questions? Call me at 584-5452. I. OVERVIEW The quality of life in a community is often judged by its natural beauty and by the positive leisure time opportunities and facilities offered by the area. Rohnert Park, CA has earned the nickname, "The Recreation Destination"because of the exceptional parks and recreation facilities and programs available to its citizens and the region. These facilities and programs are extremely popular and used by a variety of sports teams of all ages,fitness buffs,craft classes, individuals taking walks, senior citizens,as well as dogs and their guardians on a daily basis. Increased financial support through sponsorship dollars would provide the Park and Recreation Department of Rohnert Park the ability to acquire property,develop,expand, and renovate new and existing public recreational and open space facilities,and maintain existing programs in exchange for marketing opportunities for businesses and sincere gratitude from the community. II. CONCEPTS AND METHODOLOGY Create an attractive sponsorship program as a"win-win"proposition for Park and Recreation and investors of the community(business and/or individuals) • Identify and define forms of community recognition that P&R can offer potential donors(incl. but not limited to:Advertising in the Rec. Guides, "permanent signs"at appropriate parks, Spreckel's 101 sign?, City Voice Page, Channel 26 recognition, and possibly naming rights. • Draft formal proposal including"Sponsorship Packages"for various levels of commitment. • Identify method of accounting and acknowledgement follow-through for program with council and staff. • Obtain necessary approvals from Planning Commission and The City Council before implementation • Revisions as necessary • Implementation January 23, 2006 Page 2 III. ROUGH DRAFT A very rough draft of the proposed program is attached. Please note the following: • "Permanent Signs"refers to ones similar to the Rotary sign currently posted at the library and corner of RPX and Commerce. (See attached picture)These signs are made so that the frame and stand can be permanently installed but the actual sign panels are changeable. Original sign(complete)costs about$1500 but new panels can be purchased for approx. $150-180. Some of these costs could be reduced if we bought multiples and had Public Works install them. • Bronze plaques and ZBronze plaques about 12x18"are available for about$400-550. These can be mounted on stones etc. and may be a good option for memorial gifts. • Spreckels' 101 sign is complicated since it is controlled by a separate endowment foundation. "The City"(us)would only get about a 10%discount of advertisements using this. It still may be worth doing an occasional acknowledgement of a list of sponsors. IV. FOR FURTHER CONSIDERATION It may be wise to consider forming our own"Endowment Nonprofit"maybe modeling after the Spreckel's Foundation. Gifts to non-profits are tax deductible which is appealing to sponsors. Encouraging design of a new"Friendly City sign"to include a place for park sponsor acknowledgements for the future. V. COST • Start up costs could include the investment of frames/stands and installation of signs if we chose to do that in advance of obtaining the sponsors. However, these costs would be more than covered with the first year of sponsorship and subsequent years would cost much less to either maintain as the same(no cost)or to switch out new plates for new sponsors$150-180/plate. • In theory, there should not be any additional costs incurred to the City for adding a small sponsorship recognition spot on the already existing page in the Voice. Costs to add mention on City Website if that is included will be negligible as well. • P&R is already publish the Rec. Guide so dropping in ads should be minimal • Costs to run a tag line add on Ch. 26 are minimal • Memorial plaques and bricks involve various costs but a"Z-Bronze" plaque about 12x18"would cost about$400. This would have to be covered by the sponsorship. • Some initial marketing of the program costs may be incurred for marketing the program. ' . : I I - '" fr,'4,%.,:. ....„,,,,, ,„,,,,„,...„ :-,..„. ,.ri: '1'„: .`; , E s, _ ` .P yr /¢ , � ' i { x [f� rjf / p•^ lfs Ai,; No .: ` .,+k.. 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" �' . ,...1,. ! , „ .4 _ , , CITY OF ROHNERT PARK PARK PARTNERSHIP PROGRAM --\., * 07.-f, !, . 4. ):i A.‘ "t.- *,-.;* i' . r ,,..aquithita,.., r -,..., - - ,_ .., __ _ , .,,, . f.q(1FffR"�1 - , ,. i WORKING TOGETHER TO ACHIEVE MUTUAL GOALS Rohnert Park, CA has earned the nickname, "The Recreation Destination" because of the exceptional parks and recreation facilities and programs available to it's citizens and the region. These facilities and programs are extremely popular and used by a variety of sports teams of all ages, fitness buffs, craft classes, individuals taking walks, senior citizens, as well as dogs and their guardians on a daily basis. Increased financial support through sponsorship dollars would provide the Park and _ Recreation Department of Rohnert Park the ability to acquire property, develop, expand, and renovate new and existing public recreational and open space facilities in exchange for marketing opportunities for businesses and sincere gratitude from the community. The Rohnert Park Parks and Recreation Commission has identified several areas for partnerships. IDEAS/EXAMPLES 1. Spray Park @ Lady bug 2. All weather track or field for ? 3. Gazebo for outdoor events maybe near Community Ctr.? 4. Example: Naming rights for development of Phase 2 of Rohnert BARK 5. Community Picnic Grove 6. Score boards? 7. Sports Center upgrades, Agility Equip., & Major Playground structures 8. Arboretum, garden walks, ??? 9. Pools etc etc etc. 100% of Park and Recreation Sponsorship Donations are used for the acquisition and maintenance of park and recreational programs and facilities. NAMING RIGHTS Significant donations of $50,000 or more for the acquisition equipment or facilities may be negotiated between the donor and the Park and Recreation Commission for specific park and recreational facilities or portions of them. Final approval for the agreement will be re- viewed by the City Council. A list of future and current projects offered for "Naming Rights" can be obtained through the City Manager's office. ADVERTISING & SIGNAGE OPPORTUNITIES Deliver your message to thousands of prospective customers while they're enjoying Rohnert Park's Park and Recreational facilities and a myriad of special events and activi- ties Temporary and continuing signage and community advertising opportunities are avail- able through integrated sponsorship marketing packages. Hwy 101 Sign (NOTE: P&R would have to "buy"time from Spreckles out it might be worth it for a MAJOR sponsor) Channel 26 Sponsorship Acknowledgements posted on Channel 26 Recreation Department Activity Guide Advertising (Direct mailing circulation to 19,000 household and an additional 2000 copies distributed throughout RP three times a year. Signage Displayed at Park Location Signage must meet approved standards and be supplied to the City by the donor for hanging by our Public Works Dept.. Signs will be displayed for one year at one of the approved locations. Permanent Displays Bronze plaques honoring donors of specific permanent equipment and facilities will be posted as appropriate and approved by the Park and Recreation Dept. Misc. Other Signage and Advertising Opportunities Doggy bag dispensers, Dog Park Handout fliers, Flier Boxes, etc. PLATINUM LEVEL ("Top Dog") $10,000 per year • Recognition posted on the 101 Sign (Hwy exposure). • Full page advertisement (Camera Ready Art required) in the Park & Recreation Dept. Activity Guide (published 3 times per year) • "Permanent" recognition sign posted at 2 parks of your choice (min. 3 year commitment). • Sponsorship listing on the Community Page in The Voice and RP City Website. • Flier Box available for product brochures etc. posted at approved site (s) at recreational facilities (note: these are like the real estate lidded plastic boxes which are currently being used at Rohnert BARK) • Sponsorship Acknowledgements posted on Channel 26 • 5 Sport's Center memberships for employUds of spL:;;:,..ring donors? GOLD LEVEL (St. Bernard) $5000 per year — • Full page advertisement (Camera Ready Art required) in the Park & Recreation Dept. Activity Guide (published 3 times per year) • "Permanent" recognition sign posted at park of choice (Min. 3 year commitment) • Sponsorship listing on the Community Page in The Voice and RP City Website. • Flier Box available for product brochures etc. posted at approved site (s) at recreational facilities (note:these are like the real estate lidded plastic boxes which are currently being used at Rohnert BARK) • Sponsorship Acknowledgements posted on Channel 26 • 2 Sport's Center memberships for employees of sponsoring donors? SILVER LEVEL (Retriever) $2500 per year • Half page advertisement (Camera Ready Art required) in the Park & Recreation Dept. Activity Guide (published 3 times per year) • Signage space at 1 park locations for a year. (Minimum 3 year commitment) • Sponsorship listing on the Community Page in The Voice and RP City Website. • Flier Box available for product brochures etc. posted at approved site (s) at recreational facilities BRONZE LEVEL (Pound Puppy) $1000 per year • Quarter page advertisement (Camera Ready Art required) in the Park & Recreation Dept. Activity Guide (published 3 times per year) • Signage space at 1 park locations for a year. (Minimum 3 year commitment) • Sponsorship listing on the Community Page in The Voice and RP City Website. • Flier Box available for product brochures etc. posted at approved site (s) at recreational facilities (note: these are like the real estate lidded plastic boxes which are currently being used at Rohnert BARK) COMMUNITY PARTNER (Throw Us a Bone) "In Kind Donations", Donations of Specific pieces of equipment, and financial donations of less than $1000 are always welcome and encouraged. Sponsorship benefits will be negotiated with the Rohnert Park Parks and Recreation Commission individually. MEMORIAL GIFTS FOR OUR PARKS The Park and Recreation Department maintains a list of unique and traditional park Enhancements such as landscape needs, playground equipment , benches with appropri- ate bronze plaque memorials etc. are available as memorial gifts remembering a special coach, community volunteer, loved one. A special Memorial Brick area beside Robert's Lake is also maintained by Rohnert Park's Park and Recreation Department. This may be a perfect way to honor that person's life and connection to the community. Details are available through the Park and Recreation Department. PARK SPONSORSHIP BENEFITS During the term of this Agreement, the Sponsor will be entitled to the benefits applicable to the class of sponsorship selected as indicated on the cover page. Please refer to page XX for details of benefits. SPONSORSHIP LIMITS Normal developer fees and park and open-space land donations required by Rohnert Park's Planning Department do not constitute Park Partnership Program Sponsorships. All sponsorship gifts will be gratefully received unencumbered with the mutual understanding that no special rights, privileges, permits etc. are expected by donor other than those indicated in this document. SPONSORSHIP DONATION The Sponsor will pay the City of Rohnert Park's Park and Recreation Department a sponsorship fee applicable to the level of sponsorship selected by the donor. The current fee is indicated on the cover page and the amount shall be due on the payment schedule described on the cover page. TERM AND TERMINATION OF AGREEMENT This Sponsorship Agreement shall be effective as of the Effective Date indicated on the cover page and terminate on the first anniversary thereof. The Sponsorship Agree- ment shall renew automatically for successive one-year terms unless either party indi- cates the desire allow the agreement to expire at least thirty (30) days prior to the end of the then-current term. The Sponsor may terminate this Agreement upon thirty (30) days written notice for any reason with written notice of termination. Within one week after termination of this Agreement, the Sponsor must remove any Park Sponsorship claims from all advertising, websites, and other marketing materials. The Sponsor does not have the authority to act as a representative of the Rohnert Park Parks and Recreation Commission and does not have the authority to make rep- resentations on behalf of the Commission or the City of Rohnert Park. CITY OF ROHNERT PARK PARK SPONSORSHIP PROGRAM Attn: Guy Miller, Recreation Services Director Rohnert Park Park and Recreation Dept. 5401 Snyder Lane Rohnert Park, CA 94928 (707)588-3488 NAME OF SPONSOR: (As it is to appear on acknowledgements) CONTACT NAME: CONTACT TITLE: ADDRESS: PHONE NUMBER: FAX NUMBER: EMAIL ADRESS: EFFECTIVE DATE: ANNIVERSARY DATE: SPONSORSHIP LEVEL: "Platinum" (aka Top Dog) -- $10,000/year "Gold Level" (aka St. Bernard) --$5,000/year "Silver Level" (aka Retriever) -- $2500/year "Bronze Level" (aka Lovable Mutt) --$1000/year "Community Partner" (aka"Throw Us a Bone) -- In-kind donations and cash donations under$1000 PAYMENT SCHEDULE: (Monthly, Quarterly, Annual) SIGNATURE OF SPONSOR : January 3,2006 BflODKFIRD HOMES Mr. Guy Miller City of Rohnert Park 6750 Commerce Blvd. Rohnert Park,CA 94928 RE: UD LLC and Vast Oak Properties Parks within the University District Specific Plan("UDSP") Dear Guy: Thank you for meting with me on December 15,2005 to discuss criteria for the design and construction of the UD LLC and Vast Oak portions of the UDSP. The following are my notes from that meeting: 1. The City of Rohnert Park("City")prefers to have more people use their existing public pools,thought the City realizes these would not be pedestrian oriented pools for the UDSP. 2. •Utilize trashcan designs as currently in place at Roberts Lake Park. 3. Locate benches periodically along bicycle trails,such as at the connection to existing city trails at Keiser Avenue and Rohnert Park Expressway. 4. Provide pole lighting at trails. '5. At the UD LLC public park,provide a public park with a under 8 soccer field. Provide a drinking fountain,public restroom,shade trellis, linear dog park with a 4'- 0"high fence at the easterly bicycle trail. Provide a tot lot for ages 3 to 12. 6. Study the Roberts Lake dog park to confirm if we could match some or all of its BROOKFIELD BAY AREA features. BUILDERS INC. 7. Do not put tot lots too close to soccer,baseball or softball fields,though they need to be within viewing range of these fields. 8. Do not put benches around the soccer,baseball or softball fields,but nearby. 500 La Gonda Way Suite 100 9. Provide shade trees near the soccer,softball and baseball fields.The shade trees Danville,CA 94526 should be 25'-0"minimum away from the playing area of the field. ne:925.743.8000 Fax: 925.743.8050 10. At the Twin Creeks Park,provide a under 12 soccer field/200' baseball field overlain on each other. Provide two basketball courts,public restroom facilities,a linear dog park at the northerly portion of the park and a tot lot. Study bocce ball. 11. At the"notch park", provide a bicycle trail that circles the park area. Provide a tot lot for ages 6-12. 12. Study tot lot equipment at all parks as follows: A. 75% of the equipment for ages 6-12. B. 25% of the equipment for ages 1-6. C. Provide climbing structures with educational, interactive and interpretative equipment. 13. Try to avoid private recreational areas adjacent to public parks,if feasibile. 14. Trash cans,drinking fountains, pet"pick up"dispensers and benches will be provided along trails and in parks. 15. The"Oak Grove"park will be a passive park with seating areas, picnic areas, barbeques and a dog park.No public restroom will be provided here. 16. The Twin Creeks Park will have a public restroom. 17. The Notch Park will not have a public restroom. 18. All parks will have tot lots,shade structures and drinking fountains. 19. All parks will have recycled water irrigation. 20. The Commercial Center Plaza will be a gathering point for the entire UDSP community,as well as a"Farmers Market"location for the City. 21. The City wants the Plaza to have interactive art, such as fountains and graphics. 22. The Plaza should have a raised platform with electrical outlets and speaker connections. 23. The Plaza should limit the turf area so as to maximize the farmer's market opportunities. 24. The City strongly advocates pedestrian access,which is a compelling reason for Brookfield Homes to provide onsite, small private recreation pools nearby to our attached homes. These would be association owned and managed. Please let me know if these notes accurately reflect our conversation. Thank You. Sincerely, ‘;;)c---------- Kev' Pohlson VP Land&Planning KP:kp Cc: Ron Bendorff, City of Rohnert Park Ellen Lehman Kevin Fredrickson Phil vander Toolen,VTA soiNcti 19 {2 0A 'MNT `etr.rros.VAIL INTEROFFICE MEMO From: Guy Miller, Recreation Services Manager Ctlit To: Parks and Recreation Commission Cc: Date: January, 19, 2006 Subject: Non-resident Policy for Community Garden The Community Garden, located off Keiser Rd, is becoming an administrative problem for the Recreation and Public Works departments. Some gardeners have become very demanding in requesting city supplies and labor. There have been several cases where gardeners have directly contacted Public Works and asked for mulch or other supplies to be delivered immediately, without the approval of the garden Board of Directors. This has put a great strain on Public Works and the garden's budget. Additionally, there have been several instances of arguments between gardeners which have led to assaults and legal action. The persons involved typically expect the Recreation Department to intervene in these disputes. The source of nearly all of these problems can be attributed to a small group of non- resident gardeners. The Recreation Department would like to restrict the use of the garden to only Rohnert Park residents. This would bring an end to many of the problems and focus the efforts of the Recreation Department and Public Works to our own residents. Interoffice Memo TO: Guy Miller, Recreation Services Manager FROM: Wendy Audiss, Recreation Supervisor DATE: December 8, 2005 RE: Community Garden The community garden has become an increasing drain on City staff time and resources. The current batch of gardeners includes a few members who feel that they are entitled to immediate compliance of their requests. While some of the requests are reasonable, the time-line in which they want the requests carried out are not. These requests include, but are not limited to, delivery of compost and wood chips, repair or purchase of equipment, and the reprimanding of other gardeners who they feel are not abiding by the garden's rules. Even though the gardeners are told to take their issues up with Board members, they feel it is more expedient to contact me directly. These gardeners are not Rohnert Park residents, yet are using up a disproportionate amount of City of Rohnert Park staff time. If our community garden is to continue, it needs to become more self- sustaining, with the gardeners themselves taking care of many of these issues. Unfortunately, there are not a lot of gardeners who wish to take on these responsibilities, as the majority of the issues are, in fact, personality conflicts between a few gardeners. INTEROFFICE MEMO 2:°'V-T 74. To: Steve Donley, City Manager Cc: Sandy Lipitz, Finance Director CA Parks and Recreation Commission Subject: Recreation Department Monthly Highlights:November&December 05 From: Guy Miller,Recreation Services Manager Date: January 19, 2005 ADMINISTRATION • We initiated the"soft launch"of our new registration system: RecEnroll. This is the city's first venture into e-commerce. The new system will allow participants to register for Recreation Department courses on-line through the city's own web server. The soft launch allowed selected courses to register on-line to make sure all the system functions were working properly. • The PROS Committee has developed an extensive Needs Assessment Survey. The survey will be available on-line and accessed through the city's website. This survey will be used in conjunction with stakeholder interviews and community workshops to gather public input to determine the future needs of recreational facilities and programs in Rohnert Park. • The ADA improvement project at Burton Avenue Recreation Center is nearly -- complete. This project is intended improve access to the building and includes restroom renovation, alterations to the sidewalk and entry way,removal of the stage, and the construction of a ramp to the back courtyard. Additionally,the building is being re-roofed. • The playground renovation project is nearing the bidding phase. Preliminary plans are complete and were approved by the Parks and Recreation Commission in November. The plans will next go to City Council for approval. • The Winter/Spring 2006 Activity Guide was published in December. The guide was mailed to 13,000 residences and is posted on the city's website. SENIOR CENTER • Fun After Fifty held their annual Country Fair in September. It was quite successful. Update:Fun After Fifty donates 30%of the profits from the Fair to the Center.The amount donated this year was... $487.60. • Maxium Healthcare Services returned to the Center. The Flu Shot Clinic gave out an additional 200 injections. For those on Medicare part B and contracted HMO members the injections were free. Otherwise the cost was$25.00. • Julie Bennett from HICAP and a Rep.from Social Security conducted two sessions at the Center,subject Medicare Changes. They presented information and answered questions on the new Medicare Part D benefits,the new Prescription drug Program and Medicare savings program. We had a full room at both sessions. • Casino trip to Shodakai.40 passengers(3 comps)Profit... $204.20. • Our Annual Variety Show was held at the Performing Arts Theatre on Saturday,October 29t. We had a great show,and a full house.Profit after expenses... $2,347.00. • Casino trip to Shodakai,45 passengers(6 comps)Profit...$218.60. • We had an informational seminar presented by MARTIN Financial/Insurance Services. They presented information on the new Medicare changes for 2006 along with Medicare Part D drug benefit plans which seniors have to enroll in through an agent. This company paid$150.00 to make this presentation at our Center. • One of our Bingo Parties and Hot Dog Friday was this month.Profit... $353.75 • The Center partnered with Cold Stone Creamery to sell pies as a fundraiser. Each pie the Center sold earned us$5.00. Profit... $50.00. • Our Day trip this month was to the great Dickens Faire at the Cow Palace. Twenty-two folks plus three volunteer drivers went and had a great time. Profit...$227.00. • Our Annual Christmas Concert was held on Tuesday the 20th. This annual event is free to all who attend. The way we try to raise some revenue is from the raffle held during the. event. Through the year,various items are donated to the Center,quite a few after Christmas. I keep those items for the next year's raffle. This year I had 17 prizes. Since there were no expenses,our profit for the raffle was... $200.25. VETERANS'DAY CELEBRATION • Over 150 people joined us on November 11th in the Community Center Multi-Use room for a touching celebration. Mayor Jake Mackenzie welcomed the audience and then introduced City Manager Steve Donley,who gave a heartfelt address. Boy Scout Troop 431 presented the colors, and the Rohnert Park Community Band once again provided a rousing selection of music. George Duchemin, American Legion Post 338,coordinated the flying of flags at the entrance to the Community Center. Girl Scout Troops 135 and 438 held a flag retirement ceremony outdoors after the event. ARTS & CRAFTS FAIRE—Nov. 25-26. • Over 50 vendors participated in our 26th annual Faire. This year we reverted to the Friday-Saturday format,and it paid off very well for many of our vendors. Our Ceramics Studio held their student pottery sale in conjunction with the faire, and they had their best year ever in sales! Attendance by shoppers was higher than in the past several years. Estimated attendance was 900-1000,where in years past it was 600-750. The Middle School Athletic Booster Club held a raffle at the Faire,with student-athletes selling tickets. They also provided parental assistance in the snack bar. They raised$220 from the raffle, and earned$180 at the snack bar. A check for$400.00 was delivered to the MSABC in early January. AQUATICS • Honeybee Pool is open for daily lap swims and weekend Public Swim. The pool will remain open through the winter to accommodate the Piranha Swim Team, master's team, lap swim, and SCUBA classes.There are concerns about the anticipated increases in the cost of natural gas this winter. This will be closely monitored.