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2006/04/17 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK PARKS & RECREATION COMMISSION Monday, April 17, 2006 6:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA Please note that this month's meeting will be a work session and will begin at 6:30 p.m. The meeting will take place in the City Hall conference room. 6:30 I. Call to Order II. Pledge of Allegiance III. Roll Call: ❑ Bird ❑ Black ❑ Butler ❑ Coleman 0 Griffin ❑ Hansen ❑ Stevens IV. Approval of Minutes March 20, 2006 Commission Meeting V. Report on the Posting of the Meeting Agenda VI. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) VII. Old Business A. Park Audit B. Recreation Department Sponsorship Program VIII. New Business-Work Session Items A. Park and Recreation Commissioners duties in Subdivision development B. Discussion of Park Credits requirements with Planning Staff C. Review of Park Credit requirements in General Plan D. Review of Park Credit requirements in Municipal Code E. Defining the Role of Parks and Recreation Commissioners F. Review of Parliamentary Procedures IX. Staff Reports A. Department Highlights—March 2006 Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—April 17, 2006 X. Commission Committee Reports A. PROS Committee B. Golf Course Oversight Committee XI. Matters From/For Commissioners Adjournment to a meeting scheduled on Monday, May 15, 2006, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks &Recreation Commission meeting, please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Services Manager's office is notified as soon as possible if you have a visual impairment that requires the meeting materials to be produced in another format. Page 2 INTEROFFICE MEMO A,H")ERT P,,t To: Steve Donley, City Manager 9 Cc: Dan Schwarz, Assistant City Manager Ea00� Parks and Recreation Commission Subject: Recreatio•0,"epartment Monthly Highlights: March '06 From: Guy Mill ecreation Services Manager Date: March 14, 2006 ADMINISTRATION • The big news is that we went"live"with RecEnroll on March 13. This project now allows on-line registration for most of our classes and activities through the city's website. Extensive marketing was done to introduce participants to the system including newspaper ads,radio and TV, flyers, and a broadcast e-mailing. As of this writing we are seeing around 33%of our registrations done on-line. Certain programs such as swimming lessons have a higher rate of on-line registrations (55%) and others have a lower rate. We feel the differences are due to the age of the registrants and their comfort level with using the Internet for transactions. We are hoping to reach the 60% on-line registration level within a year. • The PROS Committee Recreation Needs Assessment Survey has over 650 responses. The on-line survey has been a great tool to gather information and we are considering using it for other programs. The survey is also offered in Spanish, but we have received very few responses. Due to the great return success of the survey the Committee has decided to end the data gathering at the end of March. • The passing of the new purchasing ordinance will allow us to expedite the playground renovation project. We expect to award the contract late April and begin construction early this summer. • The Parks and Recreation Commission began its playground audit program. So far the areas audited include the Community Center Campus, Sunrise Park, Roberts Lake, and Rohnert Bark. • The rain has put a big damper on our ability to open the sports fields. As of this writing not a single baseball game has been played in Rohnert Park. Many of the fields have not yet been prepared due to the inability of Public Works to drive equipment on them. Even when the weather dries,many fields will not be ready for play for weeks. FACILITIES • The Community Center took delivery of the last two eight foot tables that were originally ordered in October. Several tables had been refused off the truck as they had suffered damage during transportation. However, one of our twelve foot tables broke in the meantime, and that one is now on order. We also took delivery of our new MityLite podium. This one is guaranteed to be almost indestructible. The last podium suffered many breaks through its use by renters. • COMMUNITY GARDEN • The first gardeners meeting of the season was held on Saturday, March 4. There were approximately 35 people in attendance. The mood was a bit more somber than in years past as the gardeners were informed that the land the garden is on was going to be sold by the school district. Though they know that this is their last year at that site, they are all eagerly awaiting some dry days to begin their gardens. SENIOR CENTER • Craft Shoppe sales continue to do well! When the Shoppe does well,so does the Center. They had 305 visitors,paid$1,043.39 to their Consignors and turned in a check to the Center for$153.00. • The AARP Tax Assistance Program continues. Each Friday we have a steady stream of folks taking advantage of this FREE service. The donations collected from the participants are generously donated to the Center by the AARP volunteers. Money collected this month was...$683.50. • This month our casino trip was to Robinson Rancheria. We had 54 passengers(4 were comps).Profit... $373.12. • Update on signups for our trip to Puerto Vallarta... to date we have 42 going,with the Center making$2,100.00. • Martha's Day trip took five folks to Mrs. Grossman's Sticker Factory in Petaluma. Even though only a few folks took advantage of this outing,they had a great time. "The day was not only fun and educational,but inspirational too",were some of the comments I heard from the folks who returned from the trip. Profit... $19.00. • Our seminar for the month was,"Hearing, Sound Advice"presented by audiologist from Redwood Hearing Center and Santa Rosa Audiology. They discussed how better hearing can have a positive effect on life and relationships. Information necessary to make good decisions about hearing healthcare was handed out to all that were in attendance. Again, we had a good turn out for seminar(45). • We added another on-going service to our Center,Final Estate Planning. As hard as this subject may be,it is something all of us have to face sooner or later. June Wohlgethan, Cemetery and Funeral Consultant from Santa Rosa Memorial Park&Mortuary-Eggen and Lance,volunteers her time twice a month to answer questions about free living wills, advanced directives and planning guides,and other matters pertaining to estate planning. Ironically, I hada woman come into my office asking me what she should do,or where she could go to resolve a problem she was having with St.Helena Cemetery in regards to the final arrangements she made with them in 1998. I was able to guide her to June, and after eight hours they were able to draft a letter to be sent to the Department of Consumer Affairs Cemetery and Funeral Board asking for their help and advice in this matter. I can't tell you how grateful our senior lady was to June and the Center for having this service. I do hope more folks take advantage of June's services. CALLINAN SPORTS & FITNESS CENTER • In March 06 we sold a total of$40,594 in memberships. For the same period last year we sold $33,995. This is an increase of$6,599. This is great news! It seems that the rain is good for business. • The bids were received for the purchase of new strength equipment. We received four bids with the lowest under our budget figure. We hope to award the bid and have the new equipment in place early this summer. • Our roof continues to leak badly. We hope the upcoming bid opening will provide us with a new roof. AQUATICS • Honeybee Pool is open for daily lap swims and weekend Public Swim. The pool will remain open through the winter to accommodate the Piranha Swim Team, RCHS Swim Team, lap swim, and SCUBA classes. We are getting hit hard with natural gal costs. The utility bills have been over$7,000 per month this winter. The Piranha Swim Team and RCHS pay a combined $25,000 to rent the pool. This will offset much of these rising costs,but not all. • We have begun the recruitment process for our summer aquatic staff. Rohnert • Park's five pools require the largest pool staff in the county. Over eighty lifeguards and instructors are hired and trained each year.