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2006/06/19 Parks and Recreation Commission Agenda Packet r• CITY OF ROHNERT PARK MEETING OF THE PARKS & RECREATION COMMISSION Monday, June 19, 2006 7:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA 7:30 I. Call to Order II. Pledge of Allegiance III. Rol Call: la Bird "Black Butler E(Coleman V Griffin ,Vf Hansen ❑ Stevens IV. Approval of Commission Minutes a. March 20, 2006 b. May 8, 2006 c. May 15, 2006 V. Report on the Posting of the Meeting Agenda VI. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) VII. Old Business A.Park Partnership Program VIII. New Business A. Preliminary Results of PROS Recreational Needs Assessment Survey B. Preliminary Discussion of Guidelines for Park and Recreation Developments C. Discussion of New Community Garden Site(s) IX. Staff Reports A. Department Highlights—April and May 2006 Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—June 19, 2006 X. Commission Committee Reports ---� A. PROS Committee B. Park Audit Committee C. Golf Course Oversight Committee XI. Matters From/For Commissioners Adjournment to a meeting scheduled on Monday, July 17, 2006, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks & Recreation Commission meeting, please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Services Manager's office is notified as soon as possible if you have a visual impairment that requires the meeting materials to be produced in another format. Page 2 Rohnert Park, Park and Recreation Commission May 15, 2006 Possible Items for Park and Recreation Policies 1 Policies defining park land in the Subdivision Ordinance Where are the boundaries? What should not be included, bike paths, sidewalks,roadside greenways, creek setbacks, required open space? 2 Policies regarding"useable" land. What is the definition of"useable"? Are streets considered useable land? 3 Policies regarding water detention areas. Should detention areas be allowed on playing fields? Should detention areas be allowed in picnic grounds? Should detention areas be allowed in passive use areas? What is allowable water detention use without reducing park land credit? What type of storm should the water detention area be designed for? 100 year storm, 50 year storm, 10 year storm? How long should the water remain above ground after the storm? 4 Policies regarding land vs. credits Is there a percentage policy for credit for park improvements for passive park land? Is there a percentage policy for credit for park improvements for active park land? Is there a percentage policy for building improvements, such as neighborhood community centers? Should credit be given for Park Maintenance Trust funding? 5 Policies regarding non dedicated water detention areas. Should there be a policy of requesting park use in off season water detention areas? WiNERT pAR k INTEROFFICE MEMO 19 ws �, Gz To: Recreation and Parks Commission DEPARTMENT From: Guy Miller, Recreation Services Manager Cc: Dan Schwarz, Assistant City Manager oALIFog1411' Date: June 15, 2006 Subject: Community Garden Several months ago the Cotati-Rohnert Park Unified School District notified the Recreation Department that the land on which the Community Garden is now situated has been sold and they would be ending our contract agreement for the use of the land. The Community Garden Board of Directors was notified that this would be the last year that the garden would exist in its present location. There are 51 present participants in the garden. As of this time there is no other city-owned suitable site for the garden. The City Council has asked the Commission to investigate potential sites for a new garden, possibly using existing parkland. There is also interest in establishing smaller neighborhood gardens in various locations in the city. One such suggestion is to convert Lilac Tot Lot. This park currently has no amenities and is not serving any legitimate recreational use. The Park Audit Committee has visited the site and may be able to offer suggestions of this possibility. The concept would be to use Lilac Park as a pilot program and establish other neighborhood sites in the future. Further consideration needs to be made on the role of the city in the Community Garden operation. The level of involvement in other cities ranges from doing nothing and allowing the garden to be self governed, to taking full control of the garden, including all expenses. Both have their pros and cons. We are currently operating our garden with the help of a somewhat active Board of Directors, an operating budget of$3,000 per year, and a considerable amount of Recreation and Public Works staff time. Hopefully, the change in location can give us the opportunity to reevaluate the garden operation and level of city and community support. iiNERT Pggk INTEROFFICE MEMO 19 -w. 62 To: Dan Schwarz, Assistant City Manager i �I N From: Guy Miller, Recreation Services Manager DEPARTMENT Cc: Parks and Recreation Commission CaL1FORs1P' Steve Donley, City Manager Date: June 14, 2006 Subject: Monthly Recreation Highlights: April-May 2006 ADMINISTRATION • We have completed the initial purchase of playground equipment for Sunrise, Ladybug, and Caterpillar Park. Additional playground renovations will be phased- in as the budget allows. Construction is scheduled to begin in September with completion expected in October. Public Works will be removing the equipment and the installation will be performed by Ross Recreation, Inc. • The PROS Recreational Needs Assessment Survey was completed on June 1. We received 1274 responses to the survey. The PROS Committee will evaluate the responses and make a preliminary report to City Council and the Parks and Recreation Commission in the near future. The survey is just one of several methods the committee will use to solicit citizens input on future recreational needs. • We have completed our first session of course registrations using the on-line registration program. Approximately 32% of our registrations were done over the internet for the summer session. While we hoped for higher numbers,but this is still a good start. As our customers become more familiar with the program we expect this number to rise. The on-line registration for swim lessons was the highest at just under 50%. This can be attributed to younger families who are more internet-savvy and banners placed at each of the pools advertising the availability of on-line registration. Other marketing methods included a full page in the activity guide, a listing on the city's webpage,promotion at community events, utility mailings, newspaper advertisements, a broadcast e-mail, and numerous flyers and posters around town. We will continue these efforts for future registration sessions. • On June 3 our first"Movie in the Park"was a big success. This is one of three night movie events that will be held this summer. Approximately 100 participants attended the event at Magnolia Park and enjoyed the Chronicles of Narnia. A bounce house was on hand to keep the kids busy before the movie began. This first showing was a benefit for the Relay for Life and was co-sponsored by Schaffer's ATA Black Belt Academy. Over$500 was raised for the American Cancer Society. Future showings include July 15 at the Community Center, "Wallace&Gromit, The Curse of the Were-Rabbit" and August 12 at Honeybee Park, "Nanny McPhee". These shows will be free to the public. • The Community Garden Board of Directors was notified that the land the garden occupies has been sold by the school district. This will be the last growing season for the garden in its present location. The Parks and Recreation Commission will discuss the possible relocation of the garden in June. • SRJC is offering a sociology class this fall to be held in our Community Center. If the class is successful this may be the beginning of a long partnership with SRJC and the possibility of a Rohnert Park Extension. YOUTH PROGRAMS • Our youth basketball program came to an end in April. The last meeting was a skills showcase,relays, and awards program. The 38 participants were sad to see the program come to an end, and are looking forward to our next basketball program in the fall. • Twenty-eight children participated in our Swingin' Spring Holiday Camp at Ladybug Recreation Building. Games, sports, arts and crafts kept them busy. New this year we opened up the all-day program on the Friday before Spring Break. Previously we only provided full-day care to those already enrolled in the after school program. We had four families take advantage of this opportunity. • Returning summer staff were contacted and assigned camp locations. New senior leaders were trained, and supplies ordered for the upcoming summer camps. CONTRACT CLASSES • Class proposal packets were sent out to contract instructors. Deadline for proposals for the fall/winter brochure is June 12. SENIOR CENTER • The Earl Baum Center for the Blind began a 10 week series of classes on the topics of... how to find services available for Vision Impaired individuals; orientation and mobility training;magnification and reading machines; adaptive technology; Para Transit system; Library of Congress Talking Books; and more. 10 folks signed up for these classes. • Our day trip was to the de Young Museum. We had 32 seniors sign up for the trip. Our coordinator Martha Waller reported that everyone enjoyed the museum very much. Profit...$176.00. • Our Casino trip was to Shodakai Indian Casino. We had 56 passengers (5 were comps). Profit...$326.28. • Dr Steven Kim D.P.M. gave an informational seminar on the subject of"The Foot and Ankle". Topics for discussion were,heel pain,skin infections, diabetic foot care,neuropathy, and diabetic ulcers. This was a well attended seminar. • This month our casino trip was to the Shodakai Indian Casino. We had 44 passengers (5 were comps). Profit...$258.32. • Martha's Day trip took 18 seniors to the di Rosa Preserve. By all accounts, everyone had a wonderful time. And since we had a waiting list for this trip,we will make sure we go again for those folks who missed out. Profit...$122.00. • Our seminar for the month was sponsored by Lifeline Screening. This was a Health&Wellness Educational Workshop. The information that was handed out to participants will be very useful to the seniors; it will help them make good choices for their health and well being. • Our Santa Rosa JC Senior Theatre Group put on a performance for the Center. The students in the class read a play, and performed during the reading. The entire program was cleverly staged, and enjoyed by an audience of 50 folks who thoroughly enjoyed the afternoon. • This month we scheduled a Bingo Party and Hot Dog Friday. Forty-five tickets were purchased, lots of additional bingo cards were sold, and raffle prize sales were great! And on top of that, we had hot dogs available for lunch. Profit...$564.51. • We partnered with Public Safety to present an informational seminar on the use of a Cell Phone as opposed to a Land Line phone. There is some confusion on what is the difference between the two. Terry Mazzanti,PS Communications Supervisor put together a power point presentation that was clear and very informative on this subject. We had 40 seniors attend this workshop that was held at Public Safety. The seniors asked lots of questions and are now better informed on how to use 911 for emergency calls. Also, they learned what to expect when using a cell phone to call 911. We are working with Public Safety to continue to put together presentations geared to the safety of our seniors. The next seminar, is June 9, "Crime Prevention for Seniors"presented by Jette Selberg, Crime Prevention Officer. AQUATICS • We have recruited,processed, and trained over 85 lifeguards and swim instructors for the summer season. As usual, this is a daunting task and represents the largest aquatics staff of any Northern California city. • Honeybee Pool has been open all year and the remaining pools will be in full operation by June 10. ROHNERT PARk Recreation Department City of Rohnert Park 5401 Snyder Lane 19 6z Rohnert Park, CA 94928 707-588-3456 FAX 707-588-3444 CALIFORN° PARKS AND RECREATION COMMISSION NOTICE OF ADJOURNED MEETING Due to the unavailability of City Staff, the regular Parks and Recreation Commission meeting scheduled for July 17, 2006, has been cancelled and adjourned to August 21, 2006. DATE: Monday, August 21, 2006 TIME: 7:30 p.m. PLACE: City Hall City Council Chambers 6750 Commerce Boulevard Rohnert Park, CA 94928 This notice has been posted in compliance with Section 54955 of the Government Code of the State of California. DATED: July 10, 2006