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2006/08/21 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK PARKS & RECREATION COMMISSION Monday, August 21, 2006 7:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA I. Call to Order II. Pledge of Allegiance III. Roll Call: C"Bird C1 Black 0 Butler ❑ Coleman ElrGriffin CW'Hansen (Stevens IV. Approval of Minutes June 19, 2006 Commission Meeting V. Report on the Posting of the Meeting Agenda VI. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) VII. Old Business A. Golis Park Off-Leash Dog Area B. Centreville Park Impact Fees VIII. New Business A. Brown Act Requirements B. Spay Neuter Ordinance C. "Nip &Run" Ordinance D. Sister Cities Peace Pole Placement E. Park Incident Report F. Community Garden Update/Committee Formation IX. Staff Reports A. Department Highlights—June/July 2006 X. Commission Committee Reports A. Park Credit Policies B. Park Audit C. Civic Center Plaza D. Creek Committee Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—August 21, 2006 E. Park Sponsorship Committee F. PROS Committee G. Golf Course Committee XI. Matters From/For Commissioners Adjournment to a meeting scheduled on Monday, September 18, 2006, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks &Recreation Commission meeting, please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Services Manager's office is notified as soon as possible if you have a visual impairment that requires the meeting materials to be produced in another format. Page 2 , of NERT PARk CITY ADMINISTRATION L9 62 MEMORANDUM CALIFORNIP August 15, 2006 TO: Parks and Recreation Commission FROM: Dan Schwarz, Assistant City Manager SUBJECT: Off-Leash Dog Activity at Golis Park In response to discussion at the Commission's last meeting, staff is providing an update concerning current and future off-leash dog activity at Golis Park. Staff welcomes the Commission's comments and feedback as it conducts its analysis of long-term options for this activity. ,..� Background In 2002, the City Council made necessary changes to the Rohnert Park Municipal Code to allow, under certain conditions, off-leash dog activity in the City's parks. In 2003,the Council authorized the Recreation Department to issue a use permit to the Best Friends Canine Club (BFCC) for the baseball field at Golis Park. BFCC was given permission to use the field for off-leash activity in the early morning hours. At the recommendation of then Recreation Director Tim Barry, the permit included the use of a nearby, paved court during inclement weather and when the field was being used for organized baseball. Use of the court as an alternative was intended to ensure the safety of the dogs and limit damage to the field that might occur when it is wet. BFCC has renewed this use permit each year since it was issued. By all accounts, BFCC has been a model organization with respect to the use of the City's facilities. Earlier this year, the City Manager's Office reviewed various issues at Golis Park with the City's senior staff. Among these issues were reports of off-leash dog activity throughout the day on the paved courts (formerly tennis courts) at Golis Park. Given these courts are popular with soccer players and other park patrons, staff expressed concern about possible health issues from excrement and residue left by dogs. In May, the City Manager's Office ordered the posting of a "No Dogs Allowed" sign on the courts pursuant to the City's Municipal Code. Off-Leash Dog Activity at Golis Park August 15, 2006 Page 2 Imposing this restriction on the courts conflicts with the use permit issued to BFCC. The City Manager's Office recognizes this conflict and is attempting to find a suitable short and long-term solution. In the course of its review, staff has learned that BFCC's needs have evolved since it first sought approval of off- leash dog activity in Golis Park. BFCC members have been using the court as an area for dogs that are new to the group, including puppies, to acclimate to the group dynamic. BFCC has also allowed non-social dogs to run off-leash in the courts. In addition, at least one member of BFCC is not able to participate in the group's daily activities on the baseball field and uses the court for off-leash activity. With Fall's period of inclement weather soon to be upon us, staff is crafting a, policy to address the immediate needs of BFCC. Staff is drafting language for a sign that will be posted at the Golis Park courts stating that during BFCC's meeting hours (8:30am to 9:30am M-Sat, 7:00am to 8:00am Sun), BFCC may use the courts if there is inclement weather or if an organized (and authorized) baseball game is in progress. This sign and policy are consistent with the permissions granted to BFCC in 2003. Staff anticipates posting these signs in September. This policy does not address several long-term issues. Foremost is that staff now understands the expanded needs of BFCC, a group with a proven track record of operating in a manner that is respectful of the City's facilities. Also of concern is that the mixed-use nature of the current arrangement for use of Golis Park creates an unhealthy competition for access between different groups. Finally, heavy use of the Roberts Lake Dog Park and feedback from various residents and groups suggests the need for another dog park. To address these issues, staff is considering several options: • maintaining the status quo; • allowing BFCC to use one of the courts at Golis Park year-round; • permanently dedicating one of the courts at Golis Park to off-lease dog activity; or • establishing a permanent off-leash facility at Golis Park. This facility would eventually include an agility course — an amenity desired by many dog owners. Attached to this report is a memorandum from Recreation Services Manager Guy Miller analyzing options for a permanent off-leash facility. The cost estimates were developed using costs associated with the Roberts Lake facility. Inflation may have driven these costs somewhat higher. Staff has already shared this memorandum with Commissioner Bonnie Black in her capacity as a leader of BFCC. Commissioner Black provided useful feedback that the fencing proposed for Option B combined with the agility course in Option C would be a good alternative. Commissioner Black also suggested, and staff concurs, that a dog Off-Leash Dog Activity at Golis Park August 15, 2006 Page 3 park with an agility course should have open hours and hours that can be reserved by groups that are interested in organized play, as well as exercises and competitions. As staff moves forward with its analysis of the possibilities for off-leash activity in Golis Park, it will meet with various stakeholder groups for input. In addition, staff will bring forward its recommendations in conjunction with the Commission's review of its Park Audit. If it is determined that a permanent facility is desirable, staff would like the Commission to include the associated expenditures in a Parks and Recreation Capital Improvement Plan (CIP). Staff can draw upon this CIP to schedule the facility's development and to create a transition plan. ERT P,yk INTEROFFICE MEMO To: Dan Schwarz, Assistant City Manager19 "�From: Guy Miller, Recreation Services ManagerCc: Rtil Date: July 5, 2006 Subject: Golis Park Dog Park Options After the Park and Recreation Commission's 2006 Park Audit and an extensive re-evaluation of Golis Park, I have determined the best location for a dog park would be at the southwest corner of the park. There is a 1.4 acre grass area that was future site of a neighborhood recreation building. This is the only suitable location. Option A ' Utilizes approximately one-half of the area '''t ' � ' and provides for a large dog area and a 3 : '� separate small/older dog area. Site includes ' .. " °t 3 wheelchair/handicap ramp including under _ �� `", : sidewalk drain, concrete walkway, water ' ,- :‘4.-,•-','-----a service with backflow prevention valve, 725 1k`�" linear feet of four foot green vinyl coated ; _ ; fence, entry gates, maintenance access gates, ' ,. F and dog/human drinking fountain. The ` " estimated cost is $33,700. 4 �� ...�.,, t* . -.-VA::''-',:t1:, .,waw Option A Option B . Option B utilizes the entire 1.4 acre site and still provides a small/older dog area. Site includes wheelchair/handicap ramp includingunder °: sidewalk drain, concrete walkway, water service ~ k.;,,,..- - ,.,,,V, -ti, %v.‘,,\.! :v,--vt. s.4*4-44;.4, ,*, with backflow prevention valve, 950 linear feet of four foot green vinyl coated fence, entry Vt gates, maintenance access gates, and dog/human zt� a N" drinking fountain. The estimated cost is �% `,. $39,300. r;-.. :-? A = �� 'ate t y ' - " .' ate_ :_.. Option B 7 .1 Option C Proposal C duplicates proposal B but includes a dog r j playground in the eastern end of the park. Site i,'NIV �,. includes wheelchair/ handicap ramp including under 1,`':t',it,'.;,,,,,;;,,, -*::.,,,,,‘,:;.::!":„,,,,i!,,,,i4:: sidewalk drain, concrete walkway, water service with ,zw "' _ backflow prevention valve, 1100 linear feet of four , , ::,:;:‘,..,7,,,14,411,t;,,,,,,,,,t,,,.„,!..1/4.7„,0„:, ",,,,,,„;,„;:it*:, foot green vinyl coated fence, entry gates, 1 maintenance access gates, and dog/human drinking . {,, fountain. The dog play area includes seven exercise x fixtures for dog/human play, shipping and k 1 iC4-:.1 installation. The estimated cost is $66,000. . - t% Option C 0 0 0 N 0 O O O O O O O O N- O O O O a) O P. cci O O .O-. 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CU C-/ .ES t.Y -0 2 co (0� Y 6 J c0i o ° 0 c •0 — ai = c aa)) OC u�i di U � vm c� a; oY8 � 0cal — ICC CI a Iii C coCL Q I To ca 0 Ta Y co U 8 Q c�a U ao C:a •i c co a)a U _ u) c (n m E rn c= - c v v O E c a) c .a c c c = c O C .0 '0 Co (Ca C U O C s c .co C C c (a C C O (a c ~� O 0 O cc U C U 0 N •c ! as O ca 5 (a a) Ti a) O a) , co O C j r Ce Nu) •Q 0: a) N -5....,_ U .c — 0 a� N a) a) — rn co ca Hfl- h(n ii mu) ca 0 c) u_ u) a) Li 0..0.Li c) fl.u. 0) c) ii 0) ti U U) O - w r N0) N' co co F- CO 0) Or CD R0FINERT P. INTEROFFICE MEMO 9. k 62 t From: Guy Miller, Recreation Services Manag TtIO DEPARTMENT To: Parks&Recreation Commission Date: August 15, 2006 cA ,F O 1$ Subject: Centre Ville Park Fees/Requirements This is an excerpt from a memo from Ron Bendorff, Senior Planner, to City Council Member Jake Mackenzie on July 6, 2002. As requested, the following explains how open space/park requirements were satisfied for the developing"Centre Ville"project. The project, including its tentative subdivision map, was approved by the Planning Commission on July 24, 2003. This was prior to the current subdivision ordinance being in place, so the requirements for parkland dedication were not as clear-cut as they are now and the matter of fees for off-site parkland was not determined in the same manner. Instead,the project was subject to the Capital Outlay Fee, which has been superseded by the Public Facilities Financing Plan (PFFP) Fee. In the case of"Centre Ville", a Capital Outlay Fee of $66,603.46 was collected, and $62,265.00 of this Fee was specifically earmarked for recreational facilities, such as parks. If one uses the current subdivision ordinance calculations to determine parkland need, the project would generate 152 residents at 2 residents per unit. At the 5 acres per 1,000 persons ratio, the project would have to provide .76 acre of parkland or commensurate credits. In retrospect, the equivalent in-lieu fee for parkland, based on the cost of an acre of land in 2004, would have likely been very close to the Fee paid. It should also be understood that the project will meet its on-site requirements for private open space per the Municipal Code through the use of balconies, patios, a private recreational facility, and other means. In Centre Ville's case, a total of 15,200 square feet of private open space was required by the Municipal Code standard of 200 square feet per unit, and the project will provide a total of 20,767 square feet of qualified open space area. This is in addition to the Capital Outlay Fee that was paid, so one can make the argument that the project's provision of both exceeds what would be collected today in current in-lieu fees and dedications. It should further be understood that the City Center Concept Plan for the area within which "Centre Ville" is located shows a Plaza area that will function as the "back yard" for many of the residential uses in the area. The design of the Plaza is currently underway and will provide additional recreational opportunities for"Centre Ville"residents. QUICK GUIDE TO THE RALPH BROWN ACT WHIV McDonough Holland&Allen Pc Attorneys at Law The Brown Act Gov. Code §§ 54950-54960.5 Basic Principles: • Meetings of public bodies must be "open and public" • Actions may not be secret • Actions taken in violation of open meeting laws may be voided Who is covered? Governing bodies Town Council Legislative bodies created by state and federal law Subsidiary bodies Boards and commissions of local agencies Standing committees of a legislative body A standing committee has continuing jurisdiction over a certain subject and/or an on-going meeting schedule set by its parent body. Who is not covered? Ad hoc Advisory Committees Less-than-a-quorum advisory committees without continuing subject -matter jurisdiction What is a Meeting? Definition: Any gathering of a quorum of a legislative body to discuss or transact business under the body's jurisdiction. Serial Meetings are prohibited The Act expressly prohibits serial meetings that are conducted through direct communications, personal intermediaries or technological devices for the purpose of developing a concurrence as to action to be taken. - Daisy Chain - a series of communications, each of which involves less than a quorum of the council, but which taken as a whole involves a majority of the council members. - Hub-&-Spoke—When a person acts as the hub of a wheel and communicates individually with the various spokes (other members), a serial meeting has occurred. What Exemptions Exist for Meetings? Conferences and similar gathering, which are open to the public and involve issues of interest to the public and the agency The exemption applies as long as members of the legislative body do not discuss amongst themselves, other than as part of the scheduled program, any issues of a specific nature which are within the subject matter jurisdiction of the legislative body. 949552v1 00012/0009 Other Public Meetings—A majority of members of the body can attend an open and publicized meeting held by a person or organization on a matter of local interest. The exemption applies as long as members of the legislative body do not discuss amongst themselves, other than as part of the scheduled program, any issues of a specific nature which are within the subject matter jurisdiction of the legislative body. Social or ceremonial events where no business of the body is conducted. Where Are Meetings Conducted? Location: A body must conduct its meetings within the boundaries of its jurisdiction (unless a specific exemption applies) Teleconference: Teleconferenced meetings can be held, as long as the meeting notice specifically identifies all teleconference locations and each such location is fully accessible to members of the public. What is Required for Every Meeting? Posting Meeting Notices and Agendas Regular Meetings: A notice and an agenda must be posted at least 72 hours before any regular meeting. The agenda must contain a brief general description (approximately 20 words in length) of each matter to be considered or discussed. Special Meetings: 24 hour notice must be provided to members of the legislative body and media outlets including a brief general description of each matter to be discussed. Emergency Meetings: One hour notice is required in case of work stoppage or crippling activity, unless there is a dire emergency. Closed Sessions: All items to be considered in closed session must be described in the notice or agenda for the meeting. A model format for such agendas appears in section 54954.5 of the Government Code. Prior to each closed session, the body must orally announce the subject matter of the closed session. If final action is taken in closed session, the body generally must report the action at the conclusion of the closed session. Agenda Exception: Special procedures permit a body to proceed without an agenda in the case of an emergency or where a need for immediate action came to the attention of the body after posting the agenda. The body may only discuss a nonagenda item at a regular meeting if, 1)by majority vote, the body determines that the matter in question constitutes an emergency and 2) discussion is in open session. 2 949552v1 00012/0009 ROHNERT PA RIC CITY ADMINISTRATION t 62 MEMORANDUM CA LI F ORN1P' August 15, 2006 TO: Parks and Recreation Commission FROM: Dan Schwarz, Assistant City Manager SUBJECT: Limiting Dog Parks to Altered Dogs Commissioner Black requests discussion by the Commission of the issue of limiting access to the City's dog parks to altered dogs (dogs that have been spayed or neutered). Staff recommends that the Commission discuss whether it wishes to request that the City Council assign staff resources to the drafting of a new or amended ordinance to impose such a limitation. Background Most animal organizations state that altered dogs are less aggressive than intact (or unaltered) dogs. The American Veterinary Medical Association (AVMA) has published statistics that state that more than 70% of dog bite incidents involve intact male dogs (A Community Approach to Dog Bite Prevention, AVMA Task Force on Canine Aggression and Human-Canine Interactions, 2001). The AVMA has published papers providing arguments and statistics in favor of altering dogs to increase public health and safety. Under a city's general police powers, in conjunction with portions of the California Health and Safety Code, it seems defensible to adopt regulations limiting access to public areas to altered dogs. The City Attorney's Office reviewed various regulatory schemes and policy statements adopted by California municipalities concerning altered and intact dogs. Perhaps the most restrictive ordinance was recently passed by the County of Los Angeles. It requires all dogs living in unincorporated areas to be spayed or neutered and to submit to the implantation of an identification microchip. The County of San Mateo requires a special license to have an intact dog or cat. With respect to dog parks, many municipalities have policies or statements requiring that dogs be altered, but none has mandated alteration in order to access facilities. For example, the Peninsula Humane Society states that dog parks in San Francisco and on the Peninsula are for altered dogs, but the staff acknowledges that there is no codified regulation behind the statement (primarily Limiting Dog Parks to Altered Dogs August 15, 2006 Page 2 due to the lack of an enforcement mechanism). The City of Petaluma promotes spaying and neutering in its dog park literature, but does not require alteration for a dog to use the dog parks. Issues In considering whether to recommend that the City Council assign staff resources to the drafting of a new or amended ordinance to limit dog park access to altered dogs, the Commission may wish to address the following issues: 1) How would the restriction be enforced? 2) What would be the punishment for violating the restriction? ROHNERT PART EI CITY ADMINISTRATION ' 62 MEMORANDUM CALIFORNp' August 15, 2006 TO: Parks and Recreation Commission FROM: Dan Schwarz, Assistant City Manager SUBJECT: "Nip and Run" Dog Bite Incidents Commissioner Black requests discussion by the Commission of proposing an amendment to the Rohnert Park Municipal Code to address "nip and run" dog bite incidents. The amendment would require that a dog owner provide relevant information whenever a dog bite incident occurs that results in the injury or death of a person or animal. Staff recommends that the Commission discuss whether it wishes to request that the City Council assign staff resources to the drafting of a new or amended ordinance to impose such a requirement. Background Section 6.04.350 of the Rohnert Park Municipal Code, Biting animals-- Notification and disposition states "A. The owner or other person in custody or control of any animal that bites a human being shall immediately notify the department of public safety of such bite, giving the name and address of the person bitten, if known to him/her, and shall obey any quarantine instructions given by the department of public safety and/or health officer ...." The Municipal Code currently addresses only the situation where an animal bites a human being. It could be amended to address instances where one animal bites another. The East Bay Regional Parks District (EBRPD) has such a requirement for dogs: "It is the responsibility of the owner or handler of any dog that has bitten or otherwise caused physical injury to a person or animal to, if requested, provide the requestor with the biting dog's license number (if available), and the handler's name and address." (EBRPD 801.4 Responsibility to Report Dog Bites or other Injuries) July 12, 2006 RECEIVED JUL 1 3 2006 CITY OF ROHNERT PAR( Suzie, I just wanted to follow up with our previous conversation regarding the Sister City Committee's Peace Pole project. Attached, please find the correspondence that I have from Courtney Pastrick, our committee chair, and Dan Schwartz. They discussed possible places to "plant" our pole and it was suggested that we work with the planning department for sign regulations, etc. We are still of the opinion that the pole should not be placed in a park as we are presenting the pole to the community at large. Our fear is that the gesture may be misconstrued as a symbol for that particular park/section of town, which is not our intent. We would like to pursue the possibility of "planting" the pole in the garden at the Community Center. Since the garden already dedicated to our sister city, it seems like a logical location. The pole can either be "planted" in the ground or a stand could be purchased for the pole to sit on the concrete and would then be mobile if the need arises. We have not presented our project to the City Council as of yet and will wait to hear from your department as to any regulations we need to follow with regards to placing signs in the city. Feel free to contact me directly. (It Cl/H -' Cindy Fraze Assistant Chair Sister City Committee 585-2243 1141 San Antonio Drive Rohnert Park, CA 94928 rcacc role rruiecn nttp://www.worldpeace.org/peacepoles.html • PROJECT x A Peace Pole acts as a silent prayer and message for peace on Earth. DOWNLOAD A PUCE P VIEW A WHIM Of PEACE P005 AROUND THE WORLD Site Map ...44 At The World Peace Sanctuary _ 4_ cll." World Peace Prayer Ceremony LL Peace Pole Project Peace Pals rn Youth for Peace World Peace Festival - September llth� Memorial Peace Pole = reace role rroject nttp:iiwww.woriapeace.org/peacepoies.ntmE Home f i Peace Poles are often planted to commemorate special occasions, such as holidays, anniversaries, events and festivals. Or any date may be chosen to dedicate a place to peace. A Peace Pole may grace a town square, a school, a park, a place of worship, an office or a garden. Or they can put forth your community as an example of how to live in peace. Whatever the location, the presence of a Peace Pole announces that this is a special place, dedicated to peace on Earth. Planting a Peace Pole is a way to bring people together on an inspiring project to join in a network of peace consciousness that is emerging all over the world. It is a wonderful project for any community group, from children to senior citizens. Peace Poles Around the World When you plant a Peace Pole in your community, you are linking with people all over the world who haveplanted their Poles in the same spirit of peace. Every Peace Pole proclaims theprayer May Peace Prevail on Earth in the language of the country and often several other languages as well. The more than 200,000 Peace Poles around the world are on all continents, in every country you can think of. They are in simple places, such as churches and gardens, and extraordinary ones, such as at the Pyramids of El Giza, Egypt or the Magnetic North Pole in Canada. They are promoting healing of conflict in places like Sarajevo and the Allenby Bridge between Israel and Jordan. The photos above and below are at the campus of the School of Metaphysics in Windyville, Missouri. x t t , ,� m ..-,N..;,,,,, ,+,ate, . iii4 04 # '- r iv, Mayors in many parts of the world have planted Peace Poles to dedicate their cities and towns to world peace. Both political leaders, such as former U.S. President Jimmy Carter, and religious leaders, such as Pope 2 of 5 5/30/2006 12:20 PM reace role rroject nttp:iiwww.wortapeace.orgIpeacepoies.nunt John Paul II, Mother Teresa and the Dalai Lama, have dedicated Peace Poles. Your Peace Pole Dedication Ceremony A Peace Pole dedication ceremony is an exciting event, whether it is planned for a public place where hundreds of people will attend or a private backyard. Every dedication ceremony is a unique outcome of the shared experience of those who plan the program, as well as those who attend. Here are some suggestions that you may consider in the creation of your Peace Pole dedication ceremony: • Invite your community to participate in the ceremony, including children and senior citizens, representatives of various faith communities and/or ethnic groups, schools, clubs, scouts and local media. Community leaders and clergy love to be asked to make speeches! • Explain the history and origin of the Peace Pole Project, how you learned about it, why the particular languages were selected, and the significance of the site and date. • Choose, if you like, an inspiring spiritual passage, litany, poem or prayer for the occasion. • Have the peace messages on the Pole read in the four(or more) different languages by designated individuals with a connection to each language or culture. • Invite local groups to provide entertainment, such as a church choir or a children's dancing school. It is nice to end with everyone singing together. Tips: Some Peace Poles are already placed in the ground prior to the ceremony and unveiled during the dedication. Or you may choose to have a group planting, where everyone gets to heave a shovelful of dirt. Various items may be planted along with your Peace Pole. A dedication plaque is particularly appropriate for Peace Poles in public places, so that everyone will know what your Pole stands for. Plan a re-dedication ceremony for the following year. Remember that your Peace Pole dedication or re-dedication can include any elements you bring to it. Whatever you do, the important part is to hold a prayer for world peace in your heart and send it around the world. You will make it special -you will be a bringer of peace. 3 of 5 5/30/2006 12:20 PM RPDPS FORMAL REPORTS AT PARKS � ��r IT1FICIELOCI '.OLFCOURSEo lk,,SOUTHWEST� im -• u .. :-.. � . - �m�i�o�mms■ami.���i•i���i•ire■��i�s�i�o■�i����m��ia•i•ma■���iiimm� ���i.immi�m��� ��i�i.�mm�m��i�i.��■.�i•m��...ami....®_,�m�C.�i•i•mi��.���..®� m�i���iiiii��ii��� �iii.�mm�.mi.�..�i•� •-• r i �i•rii'ii•�_���i•i��i•i � ®���i0ii•�i��i•� �■■�■■mii�iw����������i��miNi��mt�i��ii.■�■��i•�m i•�mmi�r�i•®���m■�� �ii��i•�r��-i• ��Qii�i•�ii�i�iwi•�i•ii•i•�ii�®i�0i��i�i�ir i mm®rra���i• �m�mi•���■■�i•i•i•�i•m muni.r���sii�■��i•r�+��i�a�mm��sr��m���i•i•=i�ioi•��mm� . ■� � i. �a m i•i��i0ii��ii�i�i•ii•�ii�r�iir#� ��ii•��oilii��ii�ii����� �m—��■i■mi�Am��i�ai� ��ii•��iiii��il�i�ilii•i•i����iiififi' ��m.��i.m�mm���..ms���a•i•o�.���■iioo _ ■�mi�am�i�i��ma�i.�i•i•m�w��iimra� iiai�■m�_�im——i•mi�ii�■im■r�r■m �ii#ii��ii�i� ©■�mm���■�mrs�ii•�mi��■����mmim ii•�iii���i�i0 iri•�mi���r�i[mo� ii����i�i0® iiia !�i0� ��mt®©mmm�ms�ooa�r■�o�i•r�i•�i■moo®r■���im�®ma�Ai•m■m�o��iizmm� � �itiio® Total 2004 , �� �� ��i�i•�ii0i�-���i•��am��i•m�im�rii�ii•i�m•i•i•��io��mm � . . - , �il0�iiiii����-���i•i��i•i■�ii��ii�i�il��i•��-��iiii� ����i�m��mi.���i.�i.�im ���mmi�mi•i<�mi�iai��imiaa�ii�®m��ii�m iimii�©�i����i•—�i•�a■s�osr�mmo■iii �miimi•�mi�i.ari.�m•�i.�■■�mi�m■�����m�i��s�®mi��sw�r�mm� ii�m�mm m�s�dii•�r�■���i�mm� ��m•�m ��+�■■�mo� ..:-.. . . - ��i�i•�mmiimm•��—�����m��m�o�mm�imiiom�i.i•r■�i•� ���i��m���■■r���■■��i.���i.iii•ii�i�Ar���i�mai®i•��������im� ��i��rm i�i•�mi iis■i�mmami•���i.���i•m�i•�■tr4i�mi���r■■��i��i•�i �mi•���■r�■ m�r■��—����i•mi.�i•m�mm�m■■ ���m��■i•m■imm����imi.i�=��iii�■io=W �Cim�_�i•��ii,���iaimm� �■rr�i��m��� i�����m� i�����o� ������®rm �mri•�mm !8, IMANWY ANTADOROTEA i��imi®����■iii•i•�i•mr�ii•i•m�mmri ri�i�o�ii•�rmo��oi�mm����a��Em i m���� ��■����� mmi■�im Total 2005 Responses 111106 to 6130106 ��i•�mm�m � �i•i■�■��m�m��s�■mamm��i��m�i�o �mi�■r�i���moa� MMMIM ammii.�mmimi.��.��.��iiim � . . - • ' �i� ®��i...iCi�mi.����i•�...i•m�i.�m�mm�.C�.�ii.�i.�i•.�i���r�im� �=iimi�mm•i���i•iii•m+iii•�ii�am��i��■moi��i•i������im� �i ��i•�i���i•�i•i r��wmi�r�.m����msr�i,i•�.�mii.■����mm� �i•�iiii� i��ii� ��i����ii®iE3 . . - aaa�imi�m�i��i�� ■■r�i•��i•�i�iim���■�■mi.�i��m•mii����r�amo� ma�i�i•�_mrimi.�r�� ��i���mmi�mm•���i• �m�i���mm�mi•�r�i• �m� =�im�i�_�■���i•��■��i�i•i•roi�mmr■��i■��■■��i�i■■'�ii•i���i��mm� i• mr■■i�mi•�i�����■�m�����i�wm���ii�m�i��i•�imi�����i i•���i•■��■imi�im��iio�mi• a��i•mi��i•mi�mmr■���imo�rmA� ��i�imi•m��im�N■■�m�®�©mi•�ai•r�i �i•i■m�i��r�■�mm� �o��m��mo mi�r�■��iim©tea ��i�i• Mie ��©��mm©m■�■�iri.��®�m�i•amdom�©�i�mmom•�■ ��m�sa■■i■�m©�®spa©�■ m�■omi•���� mmr■�mi•���i. isi•mmli•�m�mm����m��■��i•���■����A�m is�irmia�r■■■Mmii®�� oo��as�m■omo■a��©v©mm�m®®�®d®��o■��� �moi�®i•C�i���—���a�m ����ir�■oi®� o� Total department responses between 1/11/2004 and 6/30/2006: 2366 "CFS" means CALLS FOR SERVICE, a response to the location by the Total 2006 Responses 471 Total REPORTS taken between 111/2004 and 6130/2006: 207 The Reports Taken are included in this number. INERT P4 INTEROFFICE MEMO i9 2 From: Guy Miller, Recreation Services Manager AtigattAlinOlN EPARrtMENT To: Parks and Recreation Commission ` Cc: Dan Schwarz, Assistant City Manager citipOg 'P Date: August 16, 2006 Subject: Monthly Highlights: June/July 2006 ADMINISTRATION • Our RecEnroll on-line registration program served us well during our busy summer season. Over 40 percent of the swim lesson registrations were completed through RecEnroll. • Meetings were held with Gates &Assoc. regarding future plans for the Community Center Campus. It is our intent to design the Community Center plaza and surrounding area to compliment the Civic Center Plaza design. The concept will be to create public spaces that do not compete with each other but facilitate different types of community events at each venue. Designs which have the ability to create revenue are the main emphasis including public performance venues and special event areas. • The PROS Committee completed a major phase with the completion of the Recreational Needs Assessment Survey. Over 1,000 residents participated in the survey. The results will be presented at a future City Council meeting. • The Parks and Recreation Commission completed the inspection phase of the Park Audit. Tours were taken of each city park and notations made concerning conditions,usage patterns, and future needs and proposals. This information will be utilized by the PROS Committee in their study as well as by Public Works. • Magnolia Park tennis courts and Honeybee and Golis Park basketball courts will be resurfaced in September. There were some problems with the basketball court contracts but they have been resolved. • The playground renovations are scheduled to begin in September. Ladybug Park is the first on the schedule followed by Caterpillar and Sunrise. Work is expected to be complete by November. • There have been concerns about the condition of the grass at Rohnert Bark (Roberts Lake Dog Park). Originally a decision was made to stop watering the grass, let it die, and replace it with shredded bark. Since then,we received strong public concerns that the bark will to hard on the pads of the dog's feet. I visited several dog parks and found the majority of them had grass with mulch filler in the high-wear areas. We have since begun to water the grass again and will be spreading mulch on the worn areas. This decision will require to park to be closed during the rainy months or we will damage more grass. YOUTH PROGRAMS • Our summer camps are going well, with four different camps offering a wide variety of activities for kids ages 6-14. Ladybug Club and Burton Bunch are busy with arts and crafts, games, sports, cooking projects, and swimming every afternoon. All Around the Town combines the fun and activities of Ladybug and Burton while adding in several local excursions every week, along with some swim time at A pool. Our Teen Camp keeps middle-school age kids happy with daily excursions and overnight camping trips to Spring Lake, as well as teaming up with All Around the Town for trips to Spring Lake lagoon, Marine World and Oakland A's games. CONTRACT CLASSES • Even though our deadline for class proposals was June 12, we continued receiving class proposals through the middle of July. All items were sent to the printer at the end of the month, and the brochure is expected to hit Rohnert Park households in the middle of August. ARTS AND CRAFTS FAIRE • 130 letters with applications were mailed out to past and potential new vendors for our upcoming 27t annual Holiday Arts and Crafts Faire. The Faire will be held at the Community Center on Friday and Saturday, November 24 & 25. SENIOR PROGRAMS • We scheduled three Seminars this month, "Mind Gym"on how to improve your memory, "Crime Prevention for Seniors"sponsored by Public Safety and "Disaster Preparedness" sponsored by the Red Cross. As you can tell by the title of these seminars, they were important subjects; therefore the attendance was high. • The Annual Summer Choir Concert was held. We held a raffle and served goodies. Over 100 folks attended. Profit...$680.00 • Our day trip was to Fisherman's Wharf with lunch hosted by the SF Senior Center. Twenty-six seniors enjoyed the day. Profit...$253.00 • Our casino trip was to Robinson Rancheria. We had 47 passengers (5 were comps). Profit...$296.16 • Our first Senior Extravaganza was held on a Friday afternoon. The coordinator Joe Tringali put together a mini-show for the seniors. We had a great time! Profit...$249.00 • Our casino trip was to the Shodakai Indian Casino. We had 42 passengers (5 were comps). Profit...$239.76 • Martha's Day Trip took 24 seniors to a tour of the SF Opera House. A private tour was enjoyed by all, and then the group moved on to lunch at the Wharf. Profit...$144.00 • A"Long Term Care Educational Workshop"and a"Living Trust" seminar were the subjects for this month. We received a donation of$150.00 from one of the presenters. • Most of the rest of the month was spent preparing for our first"Old&New" Market. What a great day! We had 46 tables that were purchased by vendors and after talking to all of them, most said sales were brisk. But those vendors who said sales were not as steady told me they had a great time anyway! They enjoyed the food and especially our entertainment! What can I say about the volunteers; they --� were here at 6:30 a.m. and most stayed all day! They staffed the Bake Sale Station, Raffle Table, Rummage Room, Drop In, Craft Shoppe, Entertainment Station and the B.B.Q. area. And, all our entertainers volunteered their time and talent! A thank you letter was sent to all of them for their help in making the day a HUGE success for the Center. Here is the breakdown for the event...Profits...Senior Center$1,975.05 (most expenses were covered by donations); Craft Shoppe reported they had 124 visitors and sold $221.54 in merchandise. Fun after Fifty reported a$285.00 profit from the BBQ Station. AQUATICS • All five swimming pools are in full operation. 60 cashiers, lifeguards, and instructors were recruited, processed, and trained for this operation. • Overall pool attendance continues to decline as has been the pattern the past 10 years. Swim lesson attendance is shifting from one pool to another with Ladybug Pool now beginning to recover while Honeybee Pool lesson registrations saw a significant decline in attendance. This demonstrates the changing demographics of our neighborhoods. CALLINAN SPORTS & FITNESS CENTER • The roof contract was awarded and is currently under construction. Approximately$500,000 of the $700,000 cost of the project was funded from State Bond Acts and Grants. • Out new Nautilus Equipment has been ordered and is expected to for delivery on August 30. Additionally, we are remodeling our free weight room and doing some minor cosmetic changes to the rooms. We feel that these changes will bring new vitality to the center and improve our membership recruitment and retention. CITY OF ROHNERT PARK PARK PARTNERSHIP PROGRAM a ilt. Ni-4-**eie,,,,:, ilifoiit . lit * , A . '„5,,, --,,,...0,--- 51 „, tri , ,,a,-,..-4.1-.., • G Itiz,v4, . ' , -. ,• 62 �: , 1196r...!_.1.,c, .‘*.4: �� ate- .111F43tNti ki 1 I i t - WORKING TOGETHER TO ACHIEVE MUTUAL GOALS Rohnert Park, CA has earned the nickname, "The Recreation Destination" because of the exceptional parks and recreation facilities and programs available to it's citizens and the region. These facilities and programs are extremely popular and used by a variety of sports teams of all ages, fitness buffs, craft classes, individuals taking walks, senior citizens, as well as dogs and their guardians on a daily basis. Increased financial support through sponsorship dollars would provide the Park and Recreation Department of Rohnert Park the ability to acquire property, develop, expand, and renovate new and existing public recreational and open space facilities in exchange for marketing opportunities for businesses and sincere gratitude from the community. The Rohnert Park Parks and Recreation Commission has identified several areas for partnerships. * Spray Park and Indoor Pool * All weather track or field * Gazebo for outdoor events * Possible naming rights for development * Community Picnic Grove * Score boards * Sports Center upgrades, Agility Equipment for dog park, & Playground equipment * Arboretum, garden walks * ADA retrofitting * Senior Center amenities * Community Event sponsorships 100% of Park and Recreation Sponsorship Donations are used for the acquisition and maintenance of park and recreational programs and facilities. NAMING RIGHTS Significant donations for the acquisition equipment or facilities may be negotiated between the donor and the Park and Recreation Commission for specific park and recreational facilities or portions of them. Final approval for the agreement will be reviewed by the City Council. A list of future and current projects offered for "Naming Rights" can be obtained through the City Manager's office. ADVERTISING & SIGNAGE OPPORTUNITIES Deliver your message to thousands of prospective customers while they're enjoying Rohnert Park's Park and Recreational facilities and a myriad of special events and activities Temporary and continuing signage and community advertising opportunities are available through integrated sponsorship marketing packages. Hwy 101 Sign Channel 26 Sponsorship Acknowledgements posted on Channel 26 Recreation Department Activity Guide Advertising (Direct mailing circulation to 19,000 household and an additional 2000 copies distributed throughout RP three times a year. Signage Displayed at Park Location Signage must meet approved standards and be supplied to the City by the donor for hanging by our Public Works Dept.. Signs will be displayed for one year at one of the approved locations. Permanent Displays Bronze plaques honoring donors of specific permanent equipment and facilities will be posted as appropriate and approved by the Park and Recreation Dept. Misc. Other Signage and Advertising Opportunities Doggy bag dispensers, Dog Park Handout fliers, Flier Boxes, etc. PLATINUM LEVEL ("Top Dog") $10,000 per year • Recognition posted on the 101 Sign (Hwy exposure). • Full page advertisement (Camera Ready Art required) in the Park & Recreation Dept. Activity Guide (published 3 times per year) • "Semi-Permanent" recognition sign posted at 2 parks (min. 3 year commitment). • Sponsorship listing on the Community Page in The Voice and RP City Website. • Flier Box available for product brochures etc. posted at approved recreational site(s) Sponsorship Acknowledgements posted on Channel 26 • 5 Sport's Center annual memberships for employees of sponsoring donors. GOLD LEVEL (St. Bernard) $5000 per year • Full page advertisement (Camera Ready Art required) in the Park & Recreation Dept. Activity Guide (published 3 times per year) • "Semi-Permanent" recognition sign posted at park of choice (Min. 3 year commitment) • Sponsorship listing on the Community Page in The Voice and RP City Website. • Flier Box available for product brochures etc. posted at approved site(s) • Sponsorship Acknowledgements posted on Channel 26 • 2 Sport's Center memberships for employees of sponsoring donors. SILVER LEVEL (Retriever) $2500 per year • Half page advertisement (Camera Ready Art required) in the Park & Recreation Dept. Activity Guide (published 3 times per year) • Signage space at 1 park locations for a year. (Minimum 3 year commitment) • Sponsorship listing on the Community Page in The Voice and RP City Website. • Flier Box available for product brochures etc. posted at approved recreational site(s) I BRONZE LEVEL (Pound Puppy) $1000 per year • Quarter page advertisement (Camera Ready Art required) in the Park & Recreation Dept. Activity Guide (published 3 times per year) • Signage space at 1 park locations for a year. (Minimum 3 year commitment) • Sponsorship listing on the Community Page in The Voice and RP City Website. • Flier Box available for product brochures etc. posted at approved site (s) at recreational facilities (note: these are like the real estate lidded plastic boxes which are currently being used at Rohnert BARK) COMMUNITY PARTNER (Throw Us a Bone) "In Kind Donations", Donations of Specific pieces of equipment, and financial donations of less than $1000 are always welcome and encouraged. Sponsorship benefits will be negotiated with the Rohnert Park Parks and Recreation Commission individually. MEMORIAL GIFTS FOR OUR PARKS The Park and Recreation Department maintains a list of unique and traditional park Enhancements such as landscape needs, playground equipment , benches with appropri- ate bronze plaque memorials etc. are available as memorial gifts remembering a special coach, community volunteer, loved one. A special Memorial Brick area beside Robert's Lake is also maintained by Rohnert Park's Park and Recreation Department. This may be a perfect way to honor that person's life and connection to the community. Details are available through the Park and Recreation Department. CITY OF ROHNERT PARK PARK SPONSORSHIP PROGRAM Attn: Guy Miller, Recreation Services Director Park and Recreation Dept. 5401 Snyder Lane Rohnert Park, CA 94928 (707)588-3488 NAME OF SPONSOR: (As it is to appear on acknowledgements) CONTACT NAME: CONTACT TITLE: ADDRESS: PHONE NUMBER: FAX NUMBER: EMAIL ADRESS: EFFECTIVE DATE: ANNIVERSARY DATE: SPONSORSHIP LEVEL: "Platinum" (aka Top Dog) -- $10,000/year "Gold Level" (aka St. Bernard) --$5,000/year "Silver Level" (aka Retriever) -- $2500/year "Bronze Level" (aka Lovable Mutt) --$1000/year "Community Partner" (aka"Throw Us a Bone) -- In-kind donations and cash donations under$1000 PAYMENT SCHEDULE: (Monthly,Quarterly,Annual) SIGNATURE OF SPONSOR : PARK SPONSORSHIP BENEFITS During the term of this Agreement, the Sponsor will be entitled to the benefits applicable to the class of sponsorship selected as indicated on the cover page. Please refer to sponsorship packet for details of benefits. SPONSORSHIP LIMITS Normal developer fees and park and open-space land donations required by Rohnert Park's Planning Department do not constitute Park Partnership Program Sponsorships. All sponsorship gifts will be gratefully received unencumbered with the mutual understanding that no special rights, privileges, permits etc. are expected by donor other than those indicated in this document. SPONSORSHIP DONATION The Sponsor will pay the City of Rohnert Park's Park and Recreation Department a sponsorship fee applicable to the level of sponsorship selected by the donor. The current fee is indicated on the cover page and the amount shall be due on the payment schedule described on the cover page. TERM AND TERMINATION OF AGREEMENT This Sponsorship Agreement shall be effective as of the Effective Date indicated on the cover page and terminate on the first anniversary thereof. The Sponsorship Agree- ment shall renew automatically for successive one-year terms unless either party indi- cates the desire allow the agreement to expire at least thirty (30) days prior to the end of the then-current term. The Sponsor may terminate this Agreement upon thirty (30) days written notice for any reason with written notice of termination. Within one week after termination of this Agreement, the Sponsor must remove any Park Sponsorship claims from all advertising, websites, and other marketing materials. The Sponsor does not have the authority to act as a representative of the Rohnert Park Parks and Recreation Commission and does not have the authority to make rep- resentations on behalf of the Commission or the City of Rohnert Park.