2006/10/16 Parks and Recreation Commission Agenda Packet iypfiNERT,PgRR,
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DEPARTMENT
`attpotti ROHNERT PARK PARKS AND RECREATION COMMISSION
AGENDA
Monday October 16, 2006
7:30 p.m.
6750 Commerce Blvd., Rohnert Park
To any member of the audience desiring to address the Parks and Recreation Commission:
If you wish to speak on an item under discussion by the Parks and Recreation Commission, you may do so upon recognition
from the Chairperson.
After receiving recognition from the Chairperson,please walk to the rostrum located in the front and center of the room and
state your name and address for the record before making your presentation.
CALL MEETING TO ORDER
PLEDGE OF ALLEGIANCE
• Roll Call:
[j'Chairperson Hansen[•]'Bird Black Fi Butler ❑ Coleman (i Griffin['Stevens
• Approval of Minutes—September 18, 2006
• Acknowledgment of Recreation Department staff's report on the posting of the
meeting's agenda.
Agenda has been posted in three public places: Community Center, Public Safety
Building and City Hall, and on the City's Website.
• Unscheduled Public Appearances for public comments on items not listed on the
agenda, or on agenda items if unable to speak at the scheduled time.
as
Item#1 Proposed Revisions to Municipal Code Regarding Park Dedications and Reservations: No
action needed
On September 18 the Commission was given proposed amendments to the Municipal Code and was
asked to provide comments for the Planning Commission and City Council. Due to additional
proposed changes, this item will be amended and presented at a subsequent meeting.
Item#2 Golis Park Off-Leash Dog Activity: Discussion and action if needed
Discussion and recommendation concerning the off-leash dog use of the multi-use court at Golis
Park. Consideration to be given to locking the court during non-use hours and/or establishing
additional hours of use.
Item#3 AB 1234 Ethics Training: Information only
Per Assembly Bill 1234 the Commission is required to attend a class in ethics training.Those not in
attendance must take on-line training.
Item#4 Automatic Two Month Review Period: Discussion only
Consideration of requesting staff to provide material two weeks or more prior to meeting and/or
having major issues presented at one meeting with preliminary discussions then placed for discussion
and vote at a subsequent meeting.
Item#5 Change in Instructor/City Revenue Split for Contract Classes: Discussion and action if needed
Staff is proposing to change the Instructor/City revenue percentage from 60/40 to 65/35.
.m#6 Change of Regular Meeting Time: Discussion and action if needed
Commission to consider changing the regular meeting time from 7:30 p.m.to 6:30 p.m.
;:tem#7 Organization of Recreation Department: Discussion only
Chair Hansen requested a discussion about the duties of the Recreation Department in relation to the
management and maintenance of the city's parks and recreational facilities.
Rohnert Park Parks and Recreation Commission
October 16,2006
''1
Matters from Commissioners
Committee Reports
Matters from Recreation Staff
Update on Callinan Sports & Fitness Center Roof
Update on the Playground Renovations
Adjournment
Disabled Accommodation:
If you have a disability which requires an interpreter or other person to assist you while attending this Planning Commission Meeting,please contact the
City Offices at (707) 588-2236 at least 72 hours prior to the meeting to insure arrangements for accommodation by the City. Please make sure the
Planning Department is notified as soon as possible if you have a visual impairment that requires the meeting materials be produced in another format
(Braille,audio-tape,etc.).
wTh
Page 2
INTEROFFICE MEMO
DATE: 10/16/06
TO: PARKS AND RECREATION COMMISSION
FROM: RON BENDORFF,DIRECTOR OF COMMUNITY DEVELOPMENT
RE: PROPOSED REVISIONS TO MUNICIPAL CODE REGARDING PARK
DEDICATIONS AND RESERVATIONS
As the Parks and Recreation Commission ("Commission") is aware, Staff is preparing
amendments to the sections of the Municipal Code which govern the review of park
dedications and reservations so that they will coincide with any applicable Specific Plan or
Planned Development reviews and approvals. In conjunction with these amendments,there
is also a need to establish in-lieu park development fees for projects that do not require a
subdivision map, such as rental apartment projects or single-family homes on in-fill lots.
Staff notes that a park development fee was previously included in the Capital Outlay Fee,
however this was supplanted by the Public Facilities Financing Fee (PFFD) in 2004. The
PFFD concentrates on infrastructure improvements, such as roads and utility lines, and not
on parks, so the replacement park development fees are required.
Community Development Staff will be updating current Building and Planning processing
fees in the coming months and intends to include an analysis of in-lieu park development
fees in that effort. Staff is therefore advising the Commission that the review of the
Municipal Code amendments will be delayed until such time as the matter of replacement
park development fees is addressed.
/RB
Chapter 16.14 DEDICATION AND RESERVATIONS
16.14.020 Park dedication.
J. Credit for Park and Recreation Improvements. If the subdivider provides park and
•
recreation improvements to the dedicated land(other than improvements required by
subsection (E)(3)of this section)the value of the improvements shall be credited is-a
credit-against the required payment of fees or dedication of land required by this section.
To qualify for credit under this subsection, the subdivider must first obtain a
recommendation approval-from the parks and recreation commission and approval from
the city council e •_ - • -z . - - -.•-• - - = - - -e• - - - - • - . _-
K. Procedure.
1. Preliminary and final specific plan.
a. Parks and recreation commission recommendation. At the time of application for
a preliminary or final specific plan,the parks and recommendation shall review and
make a report to the planning commission regarding the sizes,layout,and
configuration of any proposed park dedication. The parks and recreation
commission's recommendation shall be based upon the following:
(i)Conformance of the size,layout and configuration of any proposed parkland with
the city's general plan and city's zoning ordinance; and
(ii)Conformance with any applicable parks and recreation commission standards.
b.Planning commission and city council review. The planning commission and city
council shall review the proposed size,layout,and configuration of any proposed
park dedication and accept, reject,or modify the recommendation of the parks and
recreation commission.
2.Tentative map.
a.Parks and recreation commission recommendation. The parks and recreation
commission shall review each application for a tentative map and make a
recommendation to the planning commission,which shall include,but not be
limited to,the following:
(i)conformance of the size,layout,and configuration of any proposed parkland with
the city's general plan,any applicable specific plans,and the city's zoning
ordinance;
(ii)the desirability of giving credits for park improvements;
(iii) its preferred improvements for the proposed park; and
(iv)conformance of the proposed dedication with any applicable parks and
recreation commission standards.
b.Planning commission review. The planning commission shall forward the
recommendation of the parks and recreation commission to the city council for
review.
c.City council review. The city council shall review proposed parkland dedications
in conjunction with tentative map review in accordance with Chapter 16.10 of this
Code for major subdivisions and Chapter 16.12 of this Code for minor subdivisions.
At the time of approval of a tentative map,the city council shall determine whether
to require a dedication of land,payment of an in lieu fee,or a combination of both
and condition the tentative map accordingly. The city council shall consider the
recommendation of the parks and recreation commission,which shall include those
items listed in(2)(a)above as well as the following:
(i)The amount of land or fee or both to be required; and
(ii)the location and configuration of the dedicated land or proposed use of in-lieu
fees.
d.Time for dedication or payment.
(i)The subdivider shall dedicate the land required for dedication upon approval of —�
the final map.
(ii)The subdivider shall pay the required in-lieu fees after approval of the final map
and upon issuance of building permits.
3.Final Map.
a.Parks and recreation commission review. The parks and recreation commission
shall review and make a recommendation to the city engineer regarding the specific
improvements proposed to satisfy a tentative map condition related to parkland
dedication. The parks and recreation commission's recommendation shall be based
upon the following:
(i)the city's need for the specific improvements proposed;
(ii)the compatibility of the specific improvements proposed with existing city
improvements; and
(iii)conformance with any applicable parks and recreation commission standards.
pr-opesed location.
L. Use of Land and Fees.
1.The land,fees,or combination of both may be used only for the purpose of developing
new or rehabilitating existing neighborhood or recreational facilities to serve the
subdivision.
2. Fees and interest collected under this section shall be committed within five years after
the payment of the fees or the issuance of building permits on one-half the lots created by
the subdivision, whichever occurs later.
M. Exemptions. This section does not apply to:
1. Subdivisions containing less than five parcels and not used for residential purposes.
However,the city shall place the following condition on the parcel map:
"If,within four years, a building permit is requested for construction of a residential
structure on one or more of the parcels, the owner of each such parcel is required to pay a
park fee in the amount set forth by city council resolution before the permit is issued."
2. Commercial or industrial subdivisions or condominium projects or stock cooperatives
which consist of the subdivision of airspace in an existing apartment building which is more
than five years old when no new dwelling units are added.
Article VII. Planned Development Zoning District
17.06.250 Procedure.
A. Preliminary Development Plan. In establishing a P-D district, a preliminary development
plan shall be prepared for the proposed P-D zoning district.
1.Parks and recreation commission recommendation. The preliminary development
plan shall be submitted to the parks and recreation commission for a
recommendation with regards to any proposed parkland dedication. The
recommendation of the parks and recreation commission to the planning
commission shall be based upon the criteria listed in section 16.14.020(K)(1)(a)of
this code.
2.Planning Commission Approval. The planning commission will hold a public hearing
to consider the preliminary development plan,the recommendation of the parks and
recreation commission with regard to any dedicated parkland, and th '
det� ne
whether the land uses proposed and their interrelationships are generally acceptable and
consistent with the general plan and any applicable specific plan. The commission shall
indicate conceptual approval or disapproval of the preliminary development plan. Such
conceptual approval shall not bind the planning commission to approval of the final
development plan,which shall be subject to environmental analysis and public hearings.
B. Final Development Plan. Once a preliminary development plan has been approved by
the planning commission, a final development plan to rezone the property to P-D district
may be submitted to the city. If subdivision within the district is necessary,then a tentative
map may also be applied for at this time.
1.Parks and recreation commission review. If any changes to dedicated parkland
have been proposed since preliminary development plan approval,staff will
schedule a public hearing before the parks and recreation commission after receipt
of a complete application. The recommendation of the parks and recreation
commission to the planning commission shall be based upon the criteria listed in
section 16.14.020(K)(1)(a)of this Code.
2.Planning Commisison Approval. Hollowing appropriate environmental review of the
plan,the planning commission shall consider the application for a final development
plan at a public hearing. After the hearing,the planning commission shall forward
any new recommendation of the parks and recreation commission with regard to
any dedicated parkland. The planning mmission will also make a
recommendation to the city council based on a review of the environmental impacts of the
plan,the appropriateness and interrelationship of the proposed uses, any effects on traffic
circulation due to development of the plan, the quality of the suggested site plan design,
consistency with the general plan and any applicable specific plan, and other details of the
proposed district.A favorable recommendation must include the findings listed in this title
for a final development plan (see Section 17.06.260).
3.City Council Approval. At its tthe city council's public hearing,the-council--it may
decide-to-approve or deny the final development plan or return the matter to the planning
commission for further evaluation. If the application for a final development plan is
approved,the property shall be rezoned as a P-D zoning district and so indicated on the
zoning map for the city.
C.A use permit shall be required prior to the construction of any phase of an approved P-
D zoning district.A use permit for any or all phases of the development may be processed
concurrently with the final development plan. It is the intent of the use permit to further
clarify the details of the development phase being considered and to ensure that each
component complies with the established provisions of the district.The use permit is
intended to refine the final development plan and implement the conditions of approval
attached to the final development plan. Use permit approval shall be required prior to final
map recordation for all projects within a P-D zoning district.
The planning commission may grant a use permit, provided that the proposed
development phase is in substantial conformance with any approved final development
plan for that property and the conditions thereof. In approving a use permit for a phase of
the P-D zoning district the planning commission may add conditions of approval,which are
consistent with the intent and provisions of an approved P-D zoning district and help to
implement that district. For P-D zoning districts containing commercial and/or industrial
components, a Master Use Permit may be approved which will generally or specifically
describe those tenants that may utilize those components.
Article VIII. Specific Plan Zoning District
17.06.350 Preliminary application—Review procedure.
A. Within thirty days of submittal, the planning-ted-community development director, or
designee, shall respond in writing to the applicant regarding the completeness of the
preliminary application. Following initial application review, the playing-and-community
development director may require other documentation and information deemed
appropriate he or she deems necessary for the parks and recreation commission and
planning commission to make a recommendation to the city council regarding
conformance with the general plan.
B. Parks and recreation commission report. The application shall be submitted to
the parks and recreation commission for a report with regards to any proposed
parkland dedication. The report of the parks and recreation commission to the
planning commission shall include the criteria listed in section 16.14.020(K)(1)(a)of
this Code.
BC. Planning Commission and City Council Public Hearings.
Notices.The planning commission and city council will each hold a public hearing to
receive public input on the preliminary plan. Additional public meetings and workshops
may be required if necessary to determine general plan conformance may-be-required-as
determined by the planning and community development director.
GD. Following completion of the public meetings, but not more than ninety days following
the determination that the preliminary application is complete,the planning-and-community
development director er-designee-will inform provide the applicant(s)and all property
owners within the SP district e --•••• - --: - - -- ••• - - - - - •-
. _ •• -••_ -e •• . • . _ _ _ . • _ - _ .with a copy of the staff report and any
adopted resolutions.
DE. Preliminary application review shall not constitute any representation on the part of the
city that a specific plan will be prepared or approved for the property or that any other
application pending or otherwise will be approved.-(0r4-6954-3T2003)
F. Final Development Plan. Once a preliminary development plan has been
approved by the planning commission,a final development plan to rezone the
property to P-D district may be submitted to the city. If subdivision within the
district is necessary,then a tentative map may also be applied for at this time. Once
the application has been deemed complete by staff,a public hearing before the
planning commission shall be scheduled following appropriate environmental
review of the plan. The planning commission shall make any new recommendations
to the city council based on a review of the environmental impacts of the plan,the
appropriateness and interrelationship of the proposed uses,any effects on traffic
circulation due to development of the plan,the quality of the suggested site plan
design,consistency with the general plan and any applicable specific plan,and
other details of the proposed district. A favorable recommendation must include
the findings listed in this title for a final development plan (see Section 17.06.260).
At its public hearing,the city council may approve or deny the final development
plan or return the matter to the planning commission for further evaluation. If
approved,the property shall be rezoned as a P-D zoning district and so indicated on
the zoning map for the city.
17.06.360 Application—Request for development agreement.
A specific plan application may include a request that the city enter into a development
agreement with the property owner(s)or applicant for development within the specific
plan area.To the extent practicable,the development agreement application shall be
processed concurrently with the specific plan application. Provisions of this chapter may
be varied if expressly authorized through approval of a development agreement.
17.06.370 Application--Submittal.
A.Applications for a specific plan or specific plan amendment shall contain the following:
1. Completed planning application form and required fee and attachments.
2. Two copies of a preliminary title report dated within the last six months.
3.A master copy of a draft specific plan or proposed revisions to an adopted specific plan
in the case of an amendment, both in print and electronic format, if available.Additional
copies of the draft documents shall be submitted for public review purposes, as
determined by the planning and community development director.
4.A comparison of the standards and provisions of the specific plan to the standards and
provisions of the zoning ordinance.
B.The draft specific plan shall include the following, subject to the satisfaction of the
planning and community development director:
1.Text and tables providing:
a.A general description of the proposed development, including a legal description of the
property in the district.
b. A statement of the relationship of the specific plan to the general plan.
c.A boundary survey map of the area within the specific plan and a calculation of the
gross land area within the district.
d. Definitions of the land use designations(including density ranges and, in the case of
residential designation, sample product types)shown on the specific plan graphics(as
required by subsection 2 of this section).
e.A land use program in table format setting forth, by area and in total, the minimum and
maximum total dwelling units, the minimum and maximum nonresidential square footage,
and the minimum acreage for open space, public uses, and any other uses for the district
at buildout.
f.A description of each land use sub-area in terms of uses and compatibility, and the
zoning district regulations that shall apply to that sub-area to the extend not otherwise
specified in the specific plan.
g.A public facilities financing plan that explains how streets,water,wastewater,solid
waste, and parks, all meeting city standards,will be provided to the project including
quantitative data, such as population, housing units, land use acreage, engineering
calculations for projected water consumption and wastewater generation, and other data
sufficient to illustrate phasing of development and potential impact on public service
requirements. The plan must demonstrate, to the satisfaction of the city manager, that
completion of all necessary infrastructure and public facility improvements concurrently
with completion of the specific plan is economically, physically, and legally feasible.The
city manager shall base the determination of completeness by reviewing the following
components:
(1) Identification of public improvements required to complete each phase of the project
as well as the entire project in accordance with the general plan and city standards.
(2) Detailed cost analysis of required public improvements.
(3)Method of financing required public improvements.
(4) Implementation and phasing schedule correlated with project buildout.
(5) Plan for receiving approval of all regulatory agencies including proposed timeline for
submittal and approvals. '-..\
(6)Evidence of ability to complete improvements in a satisfactory and timely manner.
(Note: Pursuant to general plan policies GM-10, GM-11, and GM-12, a public facilities
plan that provides for the project's fair share of the financing for the necessary public
facilities, but does not provide for the completion of the public facilities prior to completion
of the development due to lack of contribution by other responsible parties,will be
deemed complete but will not be sufficient to receive approval as part of a specific plan
unless either one or both of the following exceptions apply:
(i)A statement of public policy considerations is adopted by the city council to allow
certain required public facilities to be deferred for a specific time period.The statement of
public policy considerations shall include findings that specific and offsetting community
goals and objectives are achieved by the project that balance not meeting the goal of
providing necessary public facilities concurrently with development.A time period shall be
specified in which the improvements must be completed. Such findings shall be
supported by substantial evidence in the record of the public hearing.
(ii) For projects subject to a development agreement, the city council may grant an
exception for streets/highways/intersections only, if it can be demonstrated that although
adequate street/highway/intersections are unable to be provided for the development at
the time occupancy is projected, such facilities will be provided within two years of the
time occupancy is projected.The determination that such facilities will be provided within
two years of the time occupancy is projected shall be based upon the approved public
facilities financing plans submitted by other projects that contribute to the need for the
street/highway/intersection improvement).
h. Description of proposed water supply(Note: information will be used toward
determining the adequacy of water supply consistent with general plan policies PF-11
and PF-14, relating to water supply.).
i. If based on the preliminary biological assessment and mapping submitted as part of the
preliminary application, surveys are required, a complete site-specific biological
assessment of wetlands, habitat areas, and creeksides by a qualified biologist and a
proposed program for conservation/mitigation to the extent feasible. The biological
assessment shall include a survey, conducted in accordance with established California
Department of Fish and Game guidelines, for potential candidate, sensitive, or special
status species identified in the general plan (e.g., the California tiger salamander), other
local or regional plans, policies, or regulations, or by the California Department of Fish
and Game or U.S. Fish and Wildlife Service, both in breeding habitat and adjacent upland
estivation habitat,with appropriate mitigation, including avoidance and minimization
measures.
If a survey has not been completed at the time of application submittal, it shall be
completed prior to completion of a draft environmental impact report.A specific plan
application shall not be considered complete until any required surveys are complete,
except as may be modified pursuant to subsection 17.06.370C.
If surveys are determined not to be required, documentation for this determination
prepared by a city-approved biologist shall be submitted.
j. Proposed program for conservation of the natural resources along creeks and
standards for the conservation, development and utilization of natural resources where
applicable.
k. A preliminary traffic study prepared by a qualified traffic/transportation planner or
engineer and reasonable mitigation measures to mitigate traffic impacts resulting from
the development.
1.An affordable housing program showing how the proposed development will comply
with the city's inclusionary housing requirement, if applicable.
m. Other plans and programs, as may be necessary, to address general plan and city
requirements regarding traffic, natural resource conservation and management, parks
and open space(including a description of the acreage, layout,and configuration of
proposed parkland dedication), hydrology, drainage and storm water runoff.
2. Graphics showing generally:
a. Land use designations for each distinct use in the SP district(each such designated --�
area is hereinafter referred to as a"land use area")and in adjacent areas outside the
district.
b. Public circulation system(including street standards and cross sections, pedestrian
paths and bikeways, and linkages to adjacent properties,where appropriate).
c. Public buildings, schools, open space, and park.
d.A Preliminary Public Infrastructure Plan including the proposed location and capacity of
major infrastructure components, including wells, sewerage,water, drainage, solid waste
disposal, energy and other essential facilities proposed to be located within the area
covered by the draft specific plan.
e.A map showing the natural resources as well as the opportunities and constraints of
the district(e.g.,wetlands,creeks,view corridors).
f. Diagram of how the development within the area covered by the specific plan is to be
phased.
3. Standards and criteria by which development will be phased.
4. Standards for the conservation,development, and utilization of natural resources.
5.A topographic map and, if applicable,a general grading concept plan for the property,
shown at contour intervals not to exceed two feet for natural slopes over two percent or
less. For natural slopes of two percent or more, contour intervals shall not exceed five
feet.
6. Development standards, including, but not limited to, the following:
a. permitted uses,
b. conditionally permitted uses,
c. site coverage,
d.floor-area ratios,
e. setbacks,
f. building heights,
g. accessory structures,
h. private and public outdoor areas, including open space and parks,
i. parking, and
j.fencing.
7. Design guidelines, including, but not limited to, the following:
a. site guidelines.
(i)streetscape,
(ii) parking,
(iii) pedestrian connections,
(iv) landscape and street tree palette, and
(v) lighting;
b. building guidelines.
(i) porches and entries,
(ii)scale,
(iii)architectural character,
(iv) materials/colors,
(v)landscaping, and
(vi)signage.
8.A program of implementation measures, including regulations, programs, public works
projects,and financing mechanisms necessary to carry out the specific plan. In cases
where the application for a specific plan is not joined by all property owners in the.district,
the implementation program may address any additional information or procedures
required for development of those properties,and may establish mechanisms for the
allocation of specific plan fees and public facility and infrastructure costs among property
owners within the district.
9.Any other information required by state law or the general plan to be included in a
specific plan.
10. Any other subjects that, in the judgement of the planning commission or city council,
are relevant to the application and are necessary and desirable for implementation of the
general plan.
C. If the property within a proposed specific plan district is owned by more than one
owner and not all owners join in the application, the planning and community
development director may modify the requirements for a draft specific plan to require, on
a site-specific basis, less detailed information regarding property owned by persons not
joining in the application.
17.06.380 Specific Plan Approval procedure.
A. Parks and recreation commission report. Upon receipt of a complete
application, the parks and recreation commission shall consider the application at
a public hearing and report on.the proposed acreage, layout, and configuration of
parkland dedication and report to the planning commission on the project's
compliance with the city's general plan requirements and any other city policies for
parkland dedication.
AB. Planning Commission Review. Following completion of environmental
documentation as required by the California Environmental Quality Act, a public hearing
shall be scheduled before the planning commission.
1. Notice. At least ten days prior to the planning commission hearing, the planning
and-community development director shall cause to be mailed a notice to the applicant
and to all owners within the existing or proposed SP district and within three hundred feet
of the boundaries of the district as shown on the latest equalized property tax
assessment rolel, publish a notice te-be-published-in a newspaper of general circulation
within the city, and post a a notice te-be-posted-in at least three public places in the city.
hearing,
82. Recommendation. The planning commission shall forward the report of the parks
and recreation commission to the city council and indicate by resolution,with
recommended findings(see Section 17.06.390),whether the specific plan or specific plan
amendment is recommended to the city council for approval, approval in modified form,
or disapproval. Following the planning commission's recommendation, the
community development director shall forward said recommendation to the city clerk for
scheduling before the city council.
C. City Council Review. The city council shall conduct a public hearing on the specific
plan or the specific plan amendment.
1. Notice. At least ten days prior to the hearing,the
community development director shall cause to be mailed a notice to the applicant and all
owners of property within three hundred feet of the boundaries of the proposed district as
shown on the latest equalized property tax assessment rolel, publish a notice te-be
published-in a newspaper of general circulation-within-the city, and post a notice to be
posted in at least three public places in the city.
02. Approval. Approval of the specific plan or specific plan amendment shall be by
resolution.The city council may approve, approve with modifications, or disapprove any
proposed specific plan or specific plan amendment.
If the city council approves the specific plan with modifications, the applicant(s)shall
be responsible for the reprinting of the approved specific plan with all city council
approved changes and amendments.A master copy, both in print and electronic form,
and a certain number of copies, as determined by the planning community
Rpl1TiEYT PAR4
t`/1��
r ' CITY ADMINISTRATION
19 62 MEMORANDUM
CALiPORdii'
September 27, 2006
TO: Guy Miller, Recreation Services Manager
cc: Parks andRRecreation Commission
FROM: Dan Seviiarz, Assistant City Manager
SUBJECT: Off-Leash Dog Activity Designation for Multi-Use Court at Golis Park
At last night's City Council meeting, the Council agreed by consensus with the
recommendations of the Parks and Recreation Commission with respect to the multi-
use court at Golis Park. The court is now designated for authorized off-leash dog
activity on a year-round (daily) basis. The designation is for a limited period each
day to be scheduled by you as the Recreation Services Manager. Appropriate
signage should be posted to inform park patrons that off-leash dog activity is limited
to one authorized group, Best Friends Canine Club, for the designated time period.
Please let me know the scheduled time once you have made the determination.
In addition, the Council wants the Parks and Recreation Commission to discuss the
following:
• Should the multi-use court be secured (locked) in the early morning, evening
and night hours to help reduce the noise impacts on the neighboring homes?
•
• Should the court and/or the baseball field be made available for off-leash dog
activity at other hours during the day? Councilmember Flores specifically
asked that the Commission consider whether more organized hours on the
baseball field and court would help control the noise impacts on neighboring
homes.
The Council encourages the Commission to involve G-Section homeowners in any
substantive discussions. In addition, the Council requests that when the
Commission considers a Pants and Recreation Capital Improvement Plan, it
consider including a Golis Park Dog Park. Finally, the Council requests a progress
report in March 2007 that summarizes the status of off-leash dog activity in Golis
Park, including an evaluation of the noise impacts on neighboring homes.
1014NERT pARR
INTEROFFICE MEMO —.2. rierik
From: Guy Miller,Recreation Services Managers �tEZitEM1f t1"
DEPARTMENT
To: Parks&Recreation Commission
Date: October 11,2006 CALIFoloos
Subject: Ethics Training
AB 1234 requires ethics training of the Parks&Recreation Commission. If you were
unable to attend last month's session organized by Assistant City Attorney Gabrielle
Whelan,you may complete the requirement through an online session available at this
link:
http://ag.ca.gov/ethics/
When you finish the course,please complete and print the certificate stating that you
have taken the ethics training. The certificate should be submitted to Guy Miller or City
Clerk Judy Hauff.
This training is mandatory for you to keep your appointed position.
R0NNERT PARI
INTEROFFICE MEMO
19 _� 62
From: Guy Miller, Recreation Services Manager ' � *��+`
To: Parks&Recreation Commission DEPARTMENT
Date: 10/11/06 CAL,FORNits
Subject: Automatic Deferral of Motion Items
At the September 18 meeting of the Parks &Recreation Commission,Chair Hansen
requested that all presented motion items be automatically deferred for a period of two
months to allow the Commission adequate time for research and discussion.
Staff does not support this proposal. The Commission already has the power to defer
action items for an indefinite period of time. Any item can be tabled by the Commission
for further research and discussion,or sent to Committee. Staff makes every effort to
present items to the Commission with adequate time for research and discussion. If the
Commission is uncomfortable with the proposal,or feels they do not have the necessary
time to make a decision,they may vote to have the item deferred to the next meeting(s).
Interoffice Memo
TO: Guy Miller,Recreation Services Manager
FROM: Wendy Audiss,Recreation Supervisor
DATE: September 7,2006
RE: Contractor Instructor Fees
Attached is the spreadsheet comparing currant contract instructor fees(60%/40%split)
for the summer of 2006 to the proposed change back to our previous split of 65%/35%.
The issue of returning to the 65/35 split has been brought up many times recently by our
contract instructors. With the increase in gas prices, and the increase in the cost of living
in general,the instructors are finding it more and more financially difficult to continue
teaching.
As you can see from the spreadsheet,the difference in amounts remitted to the instructors
would be total plus$3,050 for a full year. Depending on the number of classes and
amount of participation,many instructors would see a sizeable increase in their income.
I've also had discussions with some instructors who would like to lower the price of their
classes. By changing the split to 65/35,they could maintain their current income level
while passing a savings along to their participants which,they are hoping,may also
increase class participation.
I also believe that by returning to the 65/35 split we would see an increase in the number
of contract instructors. I continue to receive phone calls inquiring about the process to
become a contract instructor,yet only a small fraction of these calls result in a class
proposal. Many inquirers are notably disappointed when I inform them of the current
60/40 split.
We would continue to keep the current split of 75/25%for those who use the
"reservable"portions of our parks and outdoor facilities(ball fields,tennis courts, etc)
and for contract instructors who use their own facilities.
I called both the Santa Rosa Recreation&Parks Department,and the Petaluma Parks&
Recreation Department. Per Patty Poor, Recreation coordinator,their current
instructor/city split for workshops(1-2 day classes) is 67/33. For classes they pay an
hourly wage. If a class is held off-site, 80%of fees go to the instructor.
Per Jan Mandrel',Recreation Supervisor at the Petaluma Parks&Recreation Department,
their current instructor/city split is 60/40. They do have some instructors at 65/35 (long
term contractors,instructors who have small classes). Jan reported a notable decrease in
the number of classes over the years. Jan attributes this to the 60/40 split and the
proximity of SRJC,which offers instructors$25.00 per hour to teach classes. Many of
her past instructors are now offering classes through the JC.
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INTEROFFICE MEMO _�7.4.�
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To: Dan Schwarz,Assistant City Manager ItEttleanote
DEPARTMENT
From: Guy Miller,Recreation Services Manager
Cc: Parks and Recreation Commission CALIFOR1wD
Steve Donley,City Manager
Date: October 12,2006
Subject: Monthly Recreation Highlights: August-September 2006
ADMINISTRATION
• Ladybug,Caterpillar,and Sunrise Park playgrounds are current under renovation.
All playgrounds are expected to be complete by the end of October. Several
design changes had to be made once construction began to better fit the
equipment to the site. This included excavation to a deeper depth for the fall
material,removal of shrubs and fences,and pouring of new concrete curbs.
Generally,the renovations are going as scheduled and are on budget.A special
thanks to the public works department for all their hard work preparing the sites.
They saved the city thousands of dollars by doing the work in-house. Dedication
ceremonies for all parks will be held once they are complete.
• The PROS Committee has begun phase II of their community outreach(Phase one
was the on-line survey). Phase II consists of interviews with various community
stakeholders. Letters of invitation went out to selected stakeholders and four
workshops have been scheduled to discuss current and future recreational facility
needs.
• The Park Audit is moving along(slowly). As this study progresses it has become
apparent that this is a large undertaking.Rohnert Park has over thirty parks, six
recreation buildings,and five swimming pools.Trips were necessary to each one
of them and sometimes a second trip was necessary. We hope to have the audit
completed by the end of the year as establishing a CIP for recreational facilities
was a large part of the goal. The CIP can then be presented as part of the city's
07-08 budget and CIP.
• August was the last Movie in the Park presentation. Approximately 100 people
attended each movie and the program was well received. The cost of the program
was significant and we hope to reduce the costs next summer by providing much
of our own equipment which was recently acquired.
• After discussions with the School District,the Community Garden members were
notified that the eminent closure of the garden will not occur until late in 2007.
This was a welcome relief for the gardeners and will buy the City time to come up
with an alternate site.
• Magnolia Park tennis courts were renovated.All eight courts received the hot new
blue& green colors seen on major tennis facilities. The Rohnert Park Tennis Club
donated the extra funds to fund the color change.
YOUTH PROGRAMS
Summer Camps
Camp attendance for the summer of 2006:
Teen Camp(max enrollment 13 per week for 10 weeks)=95
All Around the Town(max enrollment 14 per week for 9 weeks)= 120
Burton Bunch total enrollment for 11 weeks=210
Ladybug club total enrollment for 11 weeks= 146
Total campers=571
The campers enjoyed arts&crafts, sports, games, special projects and events. Teen
camp and All Around the Town also went on several excursions,including Marine World
and two A's games. All camps went swimming, contributing a total of$4,977 in
admission fees to L,B, and A pools combined.
Our summer camp enrollment dropped again this year. This corresponds to a drop in
attendance at local elementary schools. We are also competing against many other camps
in the area(Boys&Girls Club,YMCA,plus many private enterprises).
Youth Basketball
Skills and Drills began on Tuesday, September 19. Fourteen boys and girls,grades 1-5,
are enjoying learning new skills and honing their talents in anticipation of our upcoming
league play. We use one lowered basket to give the rookies the opportunity to be
successful at sinking the basket. The Skills and Drills class continues through October
24. '1
CONTRACT CLASSES
We have had inquiries and requests from several contract instructors regarding the low
rate of reimbursement for their classes. Our reimbursement rate is currently 60%of the
registration fees. The original reimbursement rate was 70%,and this was changed to
65%in 1993 and then to 60%for all but a few long-term contractors in the fall of 2002.
The Parks&Recreation Commission will consider this issue at the Oct. 16 meeting.
ARTS AND CRAFTS FAIRE
We currently have 24 vendors signed up for our 27th annual Craft Faire. The Faire will
be held Friday and Saturday,November 24-25 at the Community Center.
CONTRACT CLASSES
• Class proposal packets were sent out to contract instructors. Deadline for
proposals for the fall/winter brochure is June 12.
SENIOR CENTER
AUGUST
• Our day trip was to the Oakland Museum with a stop at a local restaurant for
lunch.Profit...$61.00
• The casino trip was to Shodakai. We had 33 passengers(4 were comps).
Profit...$203.36
•
• Our Pancake Breakfast sponsored by the Police Officers Association was great.
The seniors enjoyed being served by the members and the food was delicious!
Profit...$445.00
• Bingo and Hot Dogs was the theme on Friday the 25t. Profit...$453.50
• This was the month we held auditions for the upcoming Senior Variety Show.
Each year we invite performers to perform and new folks have the opportunity to
audition for a spot in the show. When auditions were completed,we invited three
new acts to join our cast. This year's theme is"Celebrating America and its
Music". We should have a great show!
SEPTEMBER
• Our second Senior Extravaganza featured an array of talented seniors! Our
coordinator Joe Tringali puts together this mini-show for our participants;they
truly enjoy and appreciate his efforts. Also,they are treated to a sing-a-long,
singing to the songs of the past and enjoying every minute traveling down
memory lane. Profit...$202.00
• Our casino trip was to the Robinson Rancheria Indian Casino.We had 48 passengers(7
were comps).Profit...$349.40
• Martha's Day trip took 24 seniors to the SF Market. They rode the ferry to the city on a
picture perfect day! Profit...$136.00
• Two seminars were presented at the Center,"Frauds and Scam"sponsored by Public
Safety and"Fall Prevention"sponsored by Kaiser Permanente.
• The month ended with the beginning of rehearsals for the Variety Show. We have a total
of 67 folks in our cast!
AQUATICS
• Honeybee Pool is open year-round offering lap swim,water exercise,SCUBA and
competitive swimming.
• The diving boards at both Benicia and Ladybug Pool broke during the summer and need
to be replaced this winter.
CALLINAN SPORTS&FITNESS CENTER
• New exercise equipment was purchased and installed.This was very well-received by our
members.Thirty Nautilus pieces and several new free weights were added to our facility.
A complete renovation to the free weight room now makes it one of the best equipped in
the area.The floor to the cardio room was sanded and refmished and now looks great.
The cardio room is now much less crowded and easier for our members to move about,
and is equipped with the state-of-the-art equipment.
• After several month of pounding the new roof is nearing completion.We hope this will
eliminate the many leaks we have suffered with in the past.The new photo voltaic
collectors will provide 30 kwh of power which will result in a significant reduction on
our utility costs.The system is expected to be fully functional in the end of October.A
dedication ceremony will be held for the new equipment and roof in the near future.
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Vi ,�,� Council:
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iia �k MEMORANDUM Agenda
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DATE: October 5, 2006
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TO: .Honorable Mayor Smith and Members of the City Council
FROM: Steve Donley, CityMana9erLI
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SUBJECT: RECOMMENDATION ON REQUEST FOR REDUCEDTr
RECREATION FEES
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Under Council Communications you received a letter from Barbi Buchanan
requesting a reduction of recreation fees for Rancho Cotate Pop Warner Cougar
Cheer Team. The current rate being charged to this group and similar
community groups is $20/hr. This is a subsidized rate that does not cover the l
City's staffing and utility costs.
A reduction in the rate would involve additional City subsidies. While this one
reduction would not create significant budget problems for the City, it would
unfairly single out one community youth group over another. If the City Council
desires to move forward with a rate reduction, I would highly recommend for the
City Council to refer this issue to the Parks and Recreation Commission. The
Commission would be able to review this rate reduction in the context of all the I
youth community and sports organizations using City facilities. Singling out one
group out of the many would bypass to the Commission's current process of
recommending annual Recreation fees and rates to the City Council.
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_. October 4,2400 i
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To Whom it May Concern: I
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As a member of the coaching staff of the Rancho Cotate Pop Warner Cougar 1
• Team, please Cheer
accept this letter as our request to utilize the ballet/exercise room at the -
Callinan Sports Center.
Our girls are attempting to prepare for our annual Redwood BLIT-ire Cheer Competition
on October 28"`,and also the Pacific Northwest Regional Competition Thanksgiving
weekend in Santa Clara. The Pop Warner Board of Directors has no funds to pay for
indoor housing for our team. Itis.cold and dark on thefieldwhere we practice right now,
- and we really need to get the girls inside where itis safe and warm. Our team performs
tumbling and shunting,and the need for a safe,warm area to practice is not only - I
preferable,it is required.
We have tried all the area schools,to no avail. The lack-of custodial.staff on a daily basis
• prevents us from using the schools as a location to hold our practices. Our first and
• foremost concern is the health,safety and well being of our team. l
• - That said,we implore you to allow us to use this room
throughthe end of our competition
- season. We truly and deeply appreciate anything youcan do for our kids to keep them
safe and warm,and allow them to perfect their very difficult competitive routine. .
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Barbi Buchanan
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