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2005/02/28 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK PARKS &RECREATION COMMISSION Monday, February 28, 2005 7:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA 7:30 I. Call to Order II. Pledge of Allegiance III. Oath of Offices IV. R911 Call: / giBird E Black Butler ❑ Griffin © Hansen 0 Rogers ntevens V. Approval of Minutes January 24, 2005 Commission Meeting VI. Report on the Posting of the Meeting Agenda VII. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) 7:45 VIII. Old Business A. Parks Master Plan&Community Fields Citizen Advisory Committee B. Recreation Element of Specific Plan Areas C. Committee Assignments IX. New Business A. Community Garden Update B. Mountain Shadows Middle School Field Use Agreement C. Pool Schedules D. Rohnert Park Swim Club Agreement X. Staff Reports A. Department Highlights—January XI. Commission Committee Reports Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—February 28, 2005 A. Aquatics B. Bicycle C. Budget D. Children and Families E. Dog Park F. Golf Course G. Parks Master Plan&Community Fields Citizen Advisory H. Park Watch/Adopt-A-Park I. Senior Center J. Skate Park K. Sports & Fitness Center L. Volunteer Program M. Youth Sports XII. Matters From/For Commissioners Adjournment to a regular meeting scheduled on Monday, March 21, 2005, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks & Recreation Commission meeting, please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Director's office is notified as soon as possible ifyou have a visual impairment that requires the meeting materials to be produced in another format. Page 2 Oath of Office STATE OF CALIFORNIA ss: County of Sonoma FOR THE OFFICE OF PARKS AND RECREATION COMMISSIONER I, Bill Butler, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. 110 Bill Butler Subscribed and sworn to before me this 28th day of February, 2005 Sandy P Li its Fi anc irector ,...., Oath of Office STATE OF CALIFORNIA ss: County of Sonoma FOR THE OFFICE OF PARKS AND RECREATION COMMISSIONER I, James Stevens, do solemnly swear(or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. 1/1:-A.----- irStevens Subscribed and sworn to before me this 28th day of February, 2005 ..----'ee' ,,e Sandy Li z, Fiz ance 4 rector INTEROFFICE MEMO - To: Parks and Recreation Commissioners '9 .-, •• ` Subject: Specific Plan Park Site Plans /,��, c.,P°,",: From: Guy Miller,Recreation Services Managed"_' Date: 2/21/05 At the November 15,2004 meeting a presentation was made by Senior Planner Ron Bendorff concerning the proposed park site plan for the specific plan areas. Several questions were raised at that meeting concerning the amount and type of park land to be provided by the individual developers for each specific plan area.Planner Bendorff has prepared a follow-up memo (enclosed)which addresses these concerns. We will be discussing these issues during the site visit meeting this Saturday as well as at the following regularly scheduled meeting on February 28.Please review these documents and come prepared to discuss them at these meetings. I have also included the initial memo and General Plan Park Map from Planner Bendorff that was presented at the November meeting. INTEROFFICE MEMO DATE: 2/28/05 TO: PARKS AND RECREATION COMMISSION FROM: RON BENDORFF,SENIOR PLANNER RE: SPECIFIC PLAN PARK SI'1'h PLANS 1. Introduction/Background The Rohnert Park General Plan identifies six Specific Plan Areas outside of the existing City Limits that are intended for future annexation and development. Draft Specific Plans for the Northeast, Southeast, and University District Specific Plan Areas are currently being reviewed and are expected to be considered by the Planning Commission and the City Council later this year. As a part of the consideration of each Specific Plan, the Council will review the recommendations of the Parks and Recreation Commission regarding the proposed park sites within these areas, as well as their consistency with the City's General Plan(Section 16.30.080 of the Rohnert Park Municipal Code.) On November 15, 2004,Planning Staff first presented the proposed Specific Plan park sites to the Commission for their review. At that meeting, the Commission requested that Staff return with more information regarding such things as each Plan's ability to meet the City's park land dedication requirements, the definition of usable parkland, and the desirability of using private recreational areas to meet park land requirements. The following report presents further information intended to address the Commission's questions. The prior report is attached for your reference and gives an initial breakdown of the park lands proposed for each Specific Plan. Where appropriate, this information has been updated in the following report. 2. General Plan Direction on Park Land Requirements Chapter 5.2 of the City's General Plan, adopted in 2000, presents the City's goals and policies regarding parks and recreational facilities (Pp. 5-11 through 5-18). In the General Plan,two types of parks are identified and defined: 1. Community Parks that are intended to serve a citywide population and include such amenities as lighted ball fields,swimming pools,and recreational buildings;and 2. Neighborhood Parks that have more limited amenities and are intended to be within walking distance of the residential population they are intended to serve. The standard to be used in determining the amount of park land required to serve the City's population is derived from the "Quimby Act" (Section 66477 of the Government Code), which allows a City to require the dedication of land and/or in-lieu fees at a ratio of 3-5 acres of park land for each 1,000 persons to be served. As will be discussed in the next section, the City typically uses the 5.0 acres/1,000 persons ratio in determining park land dedication requirements,in-lieu fees,or other credits for a given project. REPORT TO PARKS AND RECREATION COMMISSION ON SPECIFIC PLAN PARKSITES Table 5.2-2 of the General Plan (Page 5-13) outlines the new parks that are required under the Plan, using the 5.0 acres/1,000 persons ratio and an estimate of 2.62 persons per unit (see further discussion to follow.) These include 12-15 acres of park lands for the University District, 5-8 acres for the Southeast Plan, and 12 acres for the Northeast Plan. It should be noted that these figures include the "linear parks" envisioned by the General Plan for the University District and the Northeast Plan Area (see a further discussion of usable park lands in #4 below.) The Specific Plan Area breakdowns by acreages of uses (Chapter 2.4 of the General Plan) also reflect these requirements for each Area, albeit with a 1-2 acre plaza for the University District also included. Figure 5.2-1 of the General Plan is attached for the Commission's reference and shows the general locations of the required park facilities. 3. Municipal Code Park Land Requirements Chapter 16.30 of the Municipal Code contains the City's provisions regarding Park and Recreation Dedication and Fees. This Chapter was approved in 2001, subsequent to the adoption of the General Plan in 2000 and is in compliance with that document. Section 16.30.040.A of the Municipal Code stipulates that "[w]here a park or recreation facility is designated in the open space,parks,and public facilities element of the Rohnert Park general plan to be located in whole or part within a proposed subdivision and is reasonably related to serving the immediate and future needs of the residents of the subdivision, the subdivider shall dedicate usable land for a local park." This land is to be dedicated at the time of the filing of the final subdivision map for the project. This is followed by Section 16.30.040.B, which establishes 5 acres of park land per 1,000 persons as the ratio to be used in determining a residential project's park land needs. It should be noted that while the General Plan uses an across-the-board estimate of 2.62 persons per dwelling unit to determine the population to be served, the Municipal Code refines this to a factor of 3.2 persons per single-family unit and/or 2.0 persons per multi-family unit. The Code states that this ratio is to be used to estimate population, "[u]nless there is evidence to the contrary." (Section 16.30.040.B) If the park land requirement derived from the above formula is not consistent with the General Plan's vision for the development or if the City otherwise finds that the payment of an in-lieu fee is more appropriate, such a fee may be used by the developer to achieve the overall recreational needs of the development (Section 16.30.050). Section 16.30.050.B directs that "[t]he amount of the fee shall be equal to the fair market value of the acreage prescribed for dedication in subsection 16.30.040(B) of this chapter plus the cost of public works improvements required under subsection 16.30.040(C)." Section 16.30.040.0 stipulates that for any land dedicated as park lands, the subdivider shall, without credit, provide "[f]ull street improvements and utility connections including land, grading, curbs, gutters, paving drainage and drainage structures, fire hydrants and associated water system, street paving, street lighting, traffic control devices, street trees, and sidewalks adjacent to land which is dedicated under this section; and [f]encing along the property line of the subdivision contiguous to the dedicated land, in locations approved by the planning and community development director and city engineer." The Municipal Code further states that partial credit may be given for private open space within the development (Section 16.30.090), and/or for park and recreation improvements installed by the developer (Section 16.30.100). Section 16.30.090 states that"[w]here private Page 2 REPORT TO PARKS AND RECREATION COMMISSION ON SPECIFIC PLAN PARKSTI'ES open space for active park and recreation uses is provided in a common interest development such as community apartments, condominiums, and stock cooperatives...the development shall be eligible to receive a credit as provided in this subsection against the requirement of land dedication or payment of fees for the value of private open space within the development..." This credit can range from 40 to 60 percent of the requirement of park land dedication,provided the following criteria are met A. Yards, court areas, setbacks and other open area or landscaping required to be maintained by the zoning and building ordinances and regulations are not induded in the computation of credit;and B. The private ownership and maintenance of the area is adequately provided for by recorded written agreement,covenants or restrictions;and C. The use of the private area is restricted for park and recreational purposes by recorded covenants which run with the land in favor of the future owners of property within the subdivision and which cannot be amended or eliminated without the city's consent;and D. The proposed private area is reasonably adaptable for use for active park and recreational purposes, taking into consideration such factors as size, shape, topography,geology,access and location;and E. The space for which credit is given is a minimum of two acres and provides a minimum of four of the following local park basic elements, or a combination of elements and other recreational improvements, which will meet the specific recreation and park needs of the future residents of the area: 1. Children's play apparatus areas 0.50--0.75 2. Family picnic areas 0.25--0.75 3.Landscape park like and quiet areas 0.50-4.00 4. Game court areas 0.25-0.50 5.Turf play fields 1.00-3.00 6. Swim pool(42'x 75')with adjacent deck and lawn 0.25-0.50 7. Recreation center buildings 0.15--0.25 Section 16.30.100 outlines the City's method of providing credits for park and recreational improvements within the project. This Section allows the value of the improvements to be credited against the payment of fees or dedication of land required by the City and must be formally approved by the Parks and Recreation Commission and the City Council for the precise improvements to be installed. Such improvements must be in accordance with the City's General Plan, must be consistent with the city's park and recreation standards, and must receive approval of cost and design by the City Council. 4. What Qualifies as Park Land? As noted above, the City's General Plan identifies parks as being either community- or neighborhood-oriented in nature. Although not specifically mentioned in the General Plan, park land is generally considered to be land that is usable for active and passive recreational activities. Active recreational sites are those that provide more formal recreational Page 3 REPORT TO PARKS AND RECREATION COMMISSSION ON SPECIFIC PLAN PARKSIIhS opportunities, such as ball fields, swimming pools, and sport courts, while passive sites are less formal and encourage activities such as picnicking and hiking. At the November 15, 2004 Commission meeting,there arose a question as to whether or not the definition of park site includes open space areas,which are generally set aside due to topographical constraints (e.g. a creek, wetlands area, or hillside) or functional necessity (e.g. a structural buffer between a roadway and development.) While certain cities designate "open space" as qualifying for parkland credits, generally at a lesser ratio than more traditional active and passive park sites, the City of Rohnert Park General Plan does not specifically allow such a designation. It does, however, note two instances of"linear parks"that are considered to be usable park land in the General Plan: the internal north-south park within the University District and the park along the west side of Snyder Land within the Northeast Specific Plan Area. In Table 5.2-2 of the General Plan it is noted that these two area "[a]lthough geographically linear...would be neighborhood parks." Given this, the Commission should consider formal neighborhood parks and the linear parks as the basis for determining usable park lands, with in-lieu fees, improvement credits, and credits for private recreational space to be considered as additional ways for a project to satisfy its park land needs. 5. Private Open Space/Park Improvement Credits There was a concern expressed by the Commission that credits given for private open space areas could set up an "elitist" community that does not provide sufficient park sites for the general public. In Staff's opinion, the use of such credits would not be detrimental if the credits are applied on a limited basis and if the affected development otherwise provides a significant amount of public park area elsewhere in the development. For example, the University District proponents intend to apply for private open space credits for approximately 3.32 acres of private recreational areas,which would be credited as 1.66 acres or approximately 9 percent of the project's overall park area needs. They are also proposing to provide 14.46 acres of formal park site and plaza areas (the 12-15 acres of linear park mentioned in the General Plan), and this represents approximately 78 percent of the active participants' park area requirements, so the proposed private open space credit would be a small portion of the overall need and,in Staffs opinion,is reasonable. There is also further discussion warranted regarding the use of park improvement credits to meet a project's park site requirements. As explained above,park sites are to be dedicated to the City once improvements leading to and around the site are in place (e.g. adjacent street improvements and utility connections and appropriate perimeter fencing.) Facilities within the park site such as landscaping, play equipment, and benches are not required to be installed by the developer and are generally the responsibility of the City to provide. To encourage the improvement of a park site by a developer,a park improvement credit may be granted. This approach helps the City defray the costs of developing a park site by having the subdivider complete the work prior to dedication of the land to the City. This complies with Goal OS-H of the General Plan,which is to "[e]nsure adequate funding for parks and recreation facilities acquisition, development,and maintenance." (Page 5-16) It also ensures that a park facility is in place and functional within the early phases of a project's development so that it may be used by the project's residents, rather than have the improvements wait until such time as the City can fund and complete the work. All of the Specific Plan Areas intend to apply for this credit. Page 4 INTEROFFICE MEMO DATE: 11/15/04 TO: PARKS AND RECREATION COMMISSION FROM: RON BENDORFF, SENIOR PLANNER RE: SPECIFIC PLAN PARK SI1'h PLANS Introduction/Background The Rohnert Park General Plan identifies six Specific Plan Areas outside of the existing City Limits that axe intended for future annexation and development. Draft Specific Plans for three of these six Areas are currently being reviewed by Staff and the required environmental documents are being prepared for eventual consideration by the Planning Commission and the City Council. These areas are the Northeast, Southeast, and University District Specific Plan Areas (see attached map showing the locations of the Specific Plan Areas.) Section 16.30.080 of the Rohnert Park Municipal Code stipulates that the City's approval of land dedications for park sites is subject to certain considerations, including the recommendation of the Parks and Recreation Commission and consistency with the City's General Plan. Given that each of the three Specific Plan Areas being reviewed include park sites and other open space and recreational areas, Planning Staff will make a presentation to the Commission to receive input on the proposals. The following report explains the City's approach in approving adequate land for park sites and recreation areas, and describes the park and recreation areas proposed for each Specific Plan Area. In the case of each Area,the pertinent General Plan policies regarding park, open space, and other recreational facility requirements are given. Municipal Code Park Land Requirements Section 16.30.040.B of the Municipal Code establishes the formula that determines the amount of park land or recreational facility that must be located wholly or partially within a proposed development. This formula requires the provision of 5 acres of park land per 1,000 persons,with the population to be served estimated using a factor of 3.2 persons per single-family unit and/or 2.0 persons per multi-family unit. If the park land requirement derived from the above formula is not consistent with the General Plan's vision for the development or if the City otherwise finds that the payment of a fee is more appropriate,an in-lieu fee (Section 16.30.050) or other credit may be used by the developer to achieve the overall recreational needs of the development. The Municipal Code further states that partial credit may be given for private open space within the development (Section 16.30.090), and/or for park and recreation improvements installed by the developer (Section 16.30.100). The former is a credit REPORT TO PARKS AND RECREATION COMMISSION ON SPECIFIC PLAN PARKSI[ES equal to 40 to 60 percent of the amount of land proposed as private open space and must meet the requirements set forth in the Municipal Code for such credit (e.g. private ownership and maintenance of the land is provided for,the use of the land will be restricted to park and recreational purposes, the area is adequate for the intended recreational use). The latter applies to improvements constructed within dedicated park and recreational land (e.g. playground equipment, sports courts, landscaping/irrigation), is based upon the value of the improvements, and is applied as a credit against required land to be dedicated and/or in-lieu fees. The actual improvements eligible for this credit must be formally reviewed and approved by the Parks and Recreation Commission and the City Council prior to the allowance of such credit. Specific Plan Areas 1. Northeast Specific Plan Area The Northeast Specific Plan Area proposes the development of up to 1,063 residential units (863 single-family units and 200 multi-family units) within the area generally bordered by the"G" Section residential development to the north, the Urban Growth Boundary (UGB) to the east, Keiser Avenue to the south, and Snyder Lane to the west. The General Plan policies which specifically relate to this area are the following. LU-28 identifies a gross acreage of 12 acres for a parksite. LU-29: Ensure that the Northeast Specific Plan incorporate the following features: • An approximately 8-acre park located southeast of Snyder Lane/Eleanor Road directly adjacent to either Snyder Lane or the Five Creek greenway; • Greenway along Five Creek; • 100-foot wide buffer or parkway on the south side of G Section; • Linear park along the eastside of Snyder Lane OS-2: Encourage dedication of the open space buffers along the Westside of Petaluma Hill Road as part of the University District and Northeast Specific Plans. The proposed Draft Specific Plan shows that an 8-acre park would be provided, along with a 2.13-acre linear park along the east side of Snyder Lane, a 4.78-acre (100 foot wide) buffer to the south of"G" Section, a 1.22-acre bikeway along Five Creek,and a 1.52-acre bikeway along Crane Creek, for a total of 17.65 acres of park and recreational lands. (See attached land use plan for the Northeast Area.) Based on the assumed population of 3,162 persons at build-out and a park land dedication ratio of 5 acres per 1,000 persons (per the General Plan and Section 16.30.030 of the Municipal Code), a total of 15.8 acres of park land is required for the Northeast Specific Plan Area. 2. Southeast Specific Plan Area The Southeast Specific Plan Area proposes the development of up to 499 residential units (436 single-family units and 36 multi-family units) and 20,000 square feet of commercial space within the area generally bordered by the Canon Manor residential Page 2 REPORT TO PARKS AND RECREATION COMMISSION ON SPECIFIC PLAN PARKSITES development to the north, Petaluma Hill Road to the east, Valley House Road to the south, and Bodway Parkway to the west. The General Plan policy which specifically governs this area is as follows: LU-22: The Specific Plan shall include a neighborhood park approximately five to eight acres in size... The proposed Draft Specific Plan shows that a 5.8-acre park would be provided in the westerly portion of the area. (See attached land use plan for the Southeast Area.) Based on the assumed population of 1,467 persons at build-out and a park land dedication ratio of 5 acres per 1,000 persons (per the General Plan and Section 16.30.030 of the Municipal Code), a total of 7.3 acres of park land is required for the Southeast Specific Plan Area. The developer may satisfy this overall requirement of 7.3 acres by using improvement credits and/or in-lieu fees along with the 5.8-acre park site dedication. 3. University District Specific Plan Area The University District Specific Plan Area proposes the development of up to 1,610 residential units (880 single-family units and 730 multi-family units) and up to 250,000 square feet of commercial space within the area generally bordered by Keiser Avenue to the north,Petaluma Hill Road to the east, Rohnert Park Expressway and Copeland Creek to the south, and development along Snyder Lane to the west. The General Plan policies which specifically apply to this area are as follows: LU-15: Ensure that land uses are dispersed in accordance with the following principles: • A plaza at the center of the"commercial core." • A 12-15 acre north-south linear park... • Along the western specific plan bound y, between Hinebaugh and Copeland Creeks,a buffer setback of 100 feet shall be maintained... LU-16 identifies a gross acreage of 1-2 acres for a plaza, 12-15 acres for the linear park,2-5 acres for the north side of Copeland Creek, 15-20 acres for the south side of Crane Creek, 15-25 acres for Hinebaugh Creek, and 20-35 acres for a Petaluma Road buffer. LU-18: Require the Specific Plan to incorporate a plan for pedestrian, bicycle, and auto connections from Rohnert Park Expressway across Copeland Creek and into SSU to integrate the University with the mixed-use area. OS-2: Encourage dedication of the open space buffers along the Westside of Petaluma Hill Road as part of the University District and Northeast Specific Plans. The proposed Draft Specific Plan shows that approximately 9.74 acres of park and plaza areas would be provided, along with about 58.4 acres of open space (including trails along Hinebaugh and Copeland Creeks and an open space buffer area along Petaluma Hill Road) and private recreational areas containing 5.34 acres. (See attached land use plan for the University District Area.) Based on the assumed population of 4,276 persons at build-out and a park land dedication ratio of 5 acres Page 3 REPORT TO PARKS AND RECREATION COMMISSION ON SPECIFIC PLAN PARKSlIES per 1,000 persons (per the General Plan and Section 16.30.030 of the Municipal Code), a total of 21.38 acres of park land is required for the University District Specific Plan Area. The developer intends to apply for private open space and park improvement credits to achieve the overall park land requirements for the University District Area. Required Action As noted above, the Parks and Recreation Commission is charged with reviewing development proposals that contain park sites/open space areas to determine whether the proposal meets the General Plan's requirements for that development. Staff requests that the Commission review the proposed park plans and give input regarding conceptual approval of the facilities shown. It is intended that any applicable improvement/private open space credit requests or in-lieu fee requirements be formally reviewed at such time as plans for specific improvements within the proposed recreation areas are available and can be individually reviewed. /RB Attachments Page 4 IIi ,j i �\ II BA UR9 AM BA ,i 1 `�`` 11 � BOUWDARY i ` { INt II i' g 1 - ' „ il i Sphere at'influence .L g 0 ,4 p } rye. _. _. „� n Zjt-it ,--i--'t"� iii" ,i II �. t I� —' II it ii q 'i t• k1 ! _ —1 538 ,.�-.✓' li s 5 i'''''''' r.-'- '/11‘ f '- 4 irZ;: 1 t1 )__ i f { fi 222 _ ! :",-C_.,';.I.,z, : , �. t..— 1 = .. it1J 144` c ✓,..44I i - ��\'AN..�11�1' f sewer swam state \ ':: , •ti„ik ,� _.Atli i 10„ t\\II1 '41 < tC`OTATIN V ` t.. �L � i $' -. ,Iola,: Pp IWATAFS -- !.- 1all w.nm l i \/ . ,m«m 1... .m. \_i--�'\ j - ----i;uwR aR* Boundary i /.%. ri j\ /. Parks/Golf courses School ,-..„ Figure 5.2-1 Parks and Schools (Rev.10/02) DYETT&SHATIA Urban...R._w..wn i . --= moo_- wD _ z • ii. \\ Proywsed Sphered Influence ' Rod_--a'+- t —-:(err t QaN �A=_11 1V y ne � _ 4 w..+eec 'ru'.. — t:i. s n a r� 3 z - _ _ ' Wilfined! 1 Northwest � � t .1 Specific !1 $.wdeU ,� Plan ific — , n°" „ a Awa 7 Plan Northeast / • n a 3 Specific Plan .wo. .� Area `, t iTf [ • ``T C � - District x � Specific Plan Area ,.` I Un iversity is g -k. — — — , T �G.w.._ $ .. 3 c, �� \� $ I _ i _— _ i 1i SPHERE OF �� _ SpeclfiC Plan. ' INFLUENCE �' -' - — �fea f + -„7.-957'�� — - - --_ C.0TAT 1` — _ ti ' t.S ro zSoutheast to WEB 7 -_ Specific Plan Area Jthen Gem uro�oo.n m.mn Growth a000MY \I — .�* --: ,� --- --- _--._, Proposed SMbreei kTuence Figure 2.4-1 DYETT a BHATIA Specific Plan Areas February 28,2005 PARK REQUIREMENTS—CITY OF ROHNERT PARK I. PARK ORDINANCE REQUIREMENTS—(airless there is evidence to the contrary) • 3.2 People per single family unit • 2.0 People per apartment unit. • SE Area has 499 units—40 apartments and 459 single family units. • Park required 7.3 acres. 2. GENERAL PLAN PARK AREA REQUIREMENTS • The General Plan shows a 5 to 8 acre park for the area. • The Area includes Cannon Manor and areas to the south. • 2.62 People per dwelling unit--Section 5.2 of General Plan. • SE Area has 499 units. .-� • Park requirement 6.5 acres. 3. United States Ceases Housing and Population data—2000 • Total population of Rohnert Park—42,236 • Total mimber of housing emits— 15,829. • 2,67 people per dwelling unit. • Park requirement 6.6 acres. 4. Park provided in Southeast Specific Plan • 5.8 acres of park area provided. • 1.6 acres of landscape setbacks is provided. (no credit is asked for) • .7 or.8 short on park area by Galeral Plan or Census calculations • Park land valve-5250,000 per acre. • $175,000-$200,000 available for park development. RONNEtT PA4, - ;% CITY OF ROHNERT PARK 2.R 4: g 6i RECREATION DEPARTMENT CAUtOtNiPARKS AND RECREATION COMMISSION LIST OF COMMISSION COMMITTEES - 2004 PARK MASTER PLAN AQUATICS Meets as needed Meets annually Mike Bird Bill Butler Thomas Hansen Thomas Hansen Chuck Rogers James Stevens Gay Carlson(alternate) Bonnie Black—ad hoc member BICYCLE COMMITTEE LIAISON Meets monthly PARK WATCH/ADOPT-A-PARK Bill Butler Mike Bird James Stevens BUDGET Jerry Griffin Meets annually Bonnie Black—ad hoc member Gay Carlson David Cohen—ad hoc member Thomas Hansen James Stevens SENIOR ACTIVITIES LIAISON Meets bi-monthly CHILDREN AND FAMILIES Gay Carlson Meets as needed Thomas Hansen Bill Butler Chuck Rogers SKATE PARK Meets as needed DOG PARK Jerry Griffin Meets as needed Thomas Hansen Jerry Griffin Elizabeth Desmond - ad hoc member James Stevens David Cohen—ad hoc member Bonnie Black—ad hoc member SPORTS & FITNESS CENTER GOLF COURSE Meets as needed Meets bi-monthly Mike Bird Mike Bird(P&R Commission) James Stevens Gay Carlson(P&R Commission) Jerry Griffin(P&R Commission) VOLUNTEER PROGRAM Jim Cronin(Citizen member at-large) Mike Bird Dawn Shafer(Foxtail Golf Council) Bill Butler Jim Pekkain(Foxtail Golf Council) Guy Miller(City Liaison) Ex-Officio Dan Ross (Foxtail Gen. Mgr.) Ex-Officio Dick Rudolph(Golf Superintendent) Ex- Officio Over YOUTH SPORTS Meets as needed Mike Bird Bill Butler Jerry Griffin Gay Carlson(alternate) AD HOC COMMITTEE MEMBERS Bonnie Black David Cohen Elizabeth Desmond Updated October 18,2004 Page 2 of 2 AGREEMENT BETWEEN CITY OF ROHNERT PARK AND COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT FOR JOINT USE OF CERTAIN PUBLIC FACILITIES OWNED BY CITY OF ROHNERT PARK AND COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT This agreement ("Agreement"),by and between the City of Rohnert Park, a general law city and a municipal corporation("City"), and Cotati-Rohnert Park Unified School District ("District") for the use of Mountain Shadows Middle School Playfield("Playfield") owned by City and District, is entered into and effective this 8th day of February, 2005, as follows: GENERAL RECITALS A. The Cotati-Rohnert Park Unified School District owns certain public property and public facilities which City could use at times when District is not using the property or facilities. B. The District has adopted a Civic Center Act Policy(Board Policy and Administration Regulation 1330.1) ("Civic Center Act Policy") which governs the use of school facilities and grounds pursuant to the Civic Center Act, California Education Code Sections 38130 et seq. Any inconsistency between this Agreement and the Civic Center Act Policy shall be governed by the Civic Center Act Policy. C. The CITY has applied for funds to construct an all-weather soccer and baseball field at the Playfield, in conformance with all applicable law and regulation, through the 2002 California Youth Soccer and Recreation Development Grant Program. The project is located at Mountain Shadows Middle School, 7165 Burton Ave, Rohnert Park, CA, which is owned in fee simple by the Cotati-Rohnert Park Unified School District. D. Grant applicants must demonstrate that they have adequate tenure to, and site control of,properties to be improved or acquired upon project completion. The City, as grantee, may demonstrate this tenure through a joint powers agreement. E. The purpose of the Agreement is to provide joint powers authority for the use of the aforementioned facility by City, and to guarantee public access and site control of this facility, should the City be successful in its grant application. F. It is also a purpose of this Agreement to allocate responsibility for the safety and protection of children and others while the facilities are being used by the non-owner user and to allocate risk or liability to the user of the facilities or public property. AGREEMENT In consideration of the foregoing and the further covenants and conditions herein contained, City and District do hereby agree as follows: 1. Recitals. The above recitals are true and correct. 1 2. District Facility. District owns the Playfield located at Mountain Shadows Middle School, 7165 Burton Ave, Rohnert Park, CA. 3. City Use of District Facilities. District agrees that City may use the Playfield according to the following priorities, as set forth in the District's Civic Center Act Policy, a copy of which is attached hereto and incorporated herein as "Exhibit A": a. Educational programs of the District(clubs, class events, etc.). b. Contracted uses (leases and licenses pursuant to the Education Code). c. School and District affiliated groups(PTA,booster clubs). d. Public agencies and public affairs groups (nonprofit). e. Community recreational and cultural groups. f. Private, non-school connected classes and educational events. g. Profit-making or commercial events,out-of-District groups, etc. City use of this Playfield is defined as uses for programs and activities conducted and/or -1 directly sponsored by the City. These uses are separate and distinct from uses by third parties, as listed in the priorities of use above. City use of Playfield shall at all times comply with the District's Civic Center Act Policy, including,but not limited to,restrictions on time of use, prohibited uses, and supervision requirements. 4. Coordination of Playfield. City and District agree that arrangements and scheduling for the use of the Playfield pursuant to this Agreement shall be coordinated between the City Manager or his/her designee, and the District Superintendent or his/her designee. The City Manager and Superintendent or their respective designees shall meet annually to establish a written Master Calendar prior to the beginning of each fiscal year of the City for use of the Playfield during that upcoming year. The Master Calendar may be revised and updated during the year as needed by the City Manager and Superintendent or their designees. Any and all such revisions and/or updates shall be in writing. Pursuant to Education Code Section 10910, City use of District facilities shall not interfere with any other purpose of the public school system. The District agrees not to cancel the City's scheduled use less than ten(10)working days prior to the scheduled use. Notwithstanding the foregoing, the District may, without prior notice, immediately cancel use of Playfield if it deems, in its sole discretion,that immediate cancellation is necessary under the circumstances. In the event of such cancellation, the District will make a reasonable effort to notify the City of such cancellation as soon as practicable. City shall be responsible for coordinating and scheduling the Playfield for City-sponsored activities and third party community recreational groups (non-profit). City shall follow the 2 priority of use list in Section 5 of this Agreement, above. At no time will the City schedule third party activities on the Playfield during regular school hours. 5. Condition of Facilities. The City shall be responsible to maintain the Playfield in a safe and appropriate condition, and to return the facility or grounds to its original condition after each and every use by the City as those uses are described in Section 3. The City shall promptly communicate information regarding clean-up problems to the District. 6. Fees for Use of Facilities. District may charge third parties for use of Playfield in accordance with the District's Civic Center Act Policy and applicable state law. For third party uses of Playfield scheduled by the City which are not directly related to City-sponsored programs, the City shall pay the District any fees collected from the use(s), minus the actual costs incurred by the City for such uses(s). 7. Prohibited Uses. Any activity prohibited by state or federal law or local ordinance is prohibited on District property. The possession, consumption, or sale of alcoholic beverages,tobacco, or any restricted substances on District property is strictly prohibited. At all times when the Playfield is used by City, the facilities shall be under the supervision and control of the City and its agents and employees, and shall be administered and operated in accordance with all rules and regulations established by District, including,but not limited to the District's Civic Center Act Policy. 8. Supervision. At all times when City uses the Playfield, City shall ensure that there is adequate adult supervision over the conduct of all of its activities, which at a minimum must comply with the supervision requirements set forth in the District's Civic Center Act Policy. 9. Indemnity. City shall indemnify, defend and hold harmless District, its officers, agents, and employees, against any and all claims, causes of action, suits, or judgments, including expenses incurred therewith for death or injury to person, or loss of or damage to property resulting from negligent acts of City, its officers, agents, employees, or invitees in the performance of this Agreement, excluding any and all claims,causes of action, suits, or judgments, including expenses,resulting from the sole negligence of the District or from pre- existing condition of the District's property. In the event of any such claims made or suits filed, District shall give City prompt written notice thereof, and City shall have the right to defend or settle the same to the extent of its interest hereunder. District shall indemnify, defend, and hold harmless City, its officers, agents, and employees, against any and all claims, causes of action, suits, or judgments, including expenses incurred therewith for death or injury to persons, or loss of or damage to property resulting from negligent acts of District, its officers, agents, or employees, in the performance of this Agreement excluding any and all claims, causes of action, suits, or judgments, including expenses, resulting from the sole negligence of the City or from pre-existing condition of the City's property. In the event of any such claims made or suits filed, City shall give District prompt written notice thereof, and District shall have the right to defend or settle the same to the extent of its interest hereunder. 3 10.. Insurance. At all times during the term of this Agreement all usets using the Playfield for a city use as defined in Section 3 shall maintain insurance coverage as follows: A. Liability Insurance: Comprehensive general liability insurance with the following minimum limits: $1,000,000 per occurrence $2,000,000 annual aggregate $4,000,000 umbrella coverage All users shall name the District's officers, officials, employees and agents,while acting in that capacity, as additional insureds. The user's insurance shall be primary as to liability arising from its use of Playfield. All users shall provide the District with written proof of such coverage, and shall further provide the District with thirty(30) days written notice of a material change to or cancellation of such coverage. 11. Master Agreement. This Agreement shall serve as the master agreement covering the rights and responsibilities of City regarding use of the Playfield. 12. Term. This Agreement shall begin on the date first written above, and shall expire December 31, 2026,unless sooner terminated as set forth herein. The parties agree to meet no later than thirty(30) days prior to expiration of the Agreement to discuss the renewal of this Agreement. Duly authorized District and City administrators may,pursuant to mutual consent memorialized in writing, renew this Agreement. 13. Successors and Assigns. This Agreement shall bind the successors and assigns of the parties hereto. 14. Modifications. The terms and conditions of this Agreement may be modified or changed only by written mutual consent of the parties. 15. Assignment. City shall not have the right or power, without the District's written consent, to assign its rights or delegate its duties pursuant to their Agreement. The City shall not make any use of the public facilities which is not in keeping with the purposes of this Agreement. This provision shall not apply to either party's right to permit community groups and organizations the right to use the public facilities. 16. Previous Agreements. This Agreement supersedes and replaces all previous agreements by and between City and District as they may pertain to use of the subject property. 17. Notification. Any notices sent to City and District pursuant to this Agreement, shall be addressed as follows: For the City: .� City Manager 4 Rohnert Park City Hall 6750 Commerce Boulevard Rohnert Park, California 94928 (707) 588-2226 For the District: Superintendent Cotati-Rohnert Park Unified School District 5860 Labath Avenue Rohnert Park, California 94928 (707) 792-4722 18. Termination. This Agreement may only be terminated by mutual consent or for cause. In the event the City is unsuccessful in its application for the 2002 California Youth Soccer and Recreation Development Grant this Agreement will automatically terminate by mutual consent. Date: City of Rohnert Park, a Municipal Corporation By: Mayor Authorized by Resolution No. Date: Cotati-Rohnert Park Unified School District By: President, Board of Trustees Authorized by Resolution No. Approved as to form by: Interim City Attorney 5 r-\ 2005 SWIMMING POOL SCHEDULES ALICIA POOL Open June 11-August 14 300 Arlen Dr. 795-7265 MON TUE WED THURS FRI SAT SUN Summer Swim League Summer Swim Summer Swim Summer Swim Summer Swim 10:00am—11:00am League League League League 10:00am—11:00am 10:00am—11:00am 10:00am—11:00am 10:00am—11:00am Parent/Toddler/Senior Parent/Toddler/Senior Parent/Toddler/Senior Parent/Toddler/Senior Parent/Toddler/Senior Swim Swim Swim Swim Swim 11:00-12:00 11:00-12:00 11:00-12:00 11:00-12:00 11:00-12:00 Recreational Recreational Recreational Recreational Recreational Recreational Recreational Swim Swim Swim Swim Swim Swim Swim 12:00-4:15 pm 12:00-4:15 pm 12:00-4:15 pm 12:00-4:15 pm 12:00-4:15 pm 1:30-4:30 pm 1:30-4:30 pm Swim School Swim School Swim School Swim School Swim School 4:30-7:00 pm 4:30-7:00 pm 4:30-7:00 pm 4:30-7:00 pm 4:30-7:00 pm .0.•1 /'1 BENICIA POOL Open June 11- Sept 4 7469 Bernice Dr. 795-7582 MON TUE WED THURS FRI SAT SUN Summer Swim League Summer Swim Summer Swim Summer Swim Summer Swim 10:00am—11:OOam League League League League 10:00am—11:00am 10:00am—11:00am 10:00am—11:00am 10:00am—11:00am Lap Swim(3 lanes) Lap Swim(3 lanes) Lap Swim(3 lanes) Lap Swim(3 lanes) Lap Swim(3 lanes) Lap Swim(3 lanes) Lap Swim(3 lanes) 11:00-1:30 pm 11:00-1:30 pm 11:00-1:30 pm 11:00-1:30 pm 11:00-1:30 pm 11:00-1:30 pm 11:00-1:30 pm Rec Swim Rec Swim Rec Swim Rec Swim Rec Swim Rec Swim Rec Swim 12:00-4:30 pm 12:00-4:30 pm 12:00-4:30 pm 12:00-4:30 pm 12:00-4:30 pm 12:004:30 pm 12:00-4:30 pm Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 4:45-7:00 pm 4:45-7:00 pm 4:45-7:00 pm 4:45-7:00 pm 4:45-7:00 pm Masters Masters Masters Masters Masters 5:30pm-7:OOpm 5:30pm-7:OOpm 5:30pm-7:OOpm 5:30pm-7:OOpm 5:30pm-7:OOpm /""\ LADYBUG POOL Open June 11-August 14 8517 Liman Way 664-1070 MON TUE WED THURS FRI SAT SUN Summer Swim League Summer Swim Summer Swim Summer Swim Summer Swim 11:00am—12:00pm League League League League 11:00am—12:00pm 11:00am—12:00pm 11:00am—12:00pm 11:00am—12:00pm • Recreational Recreational Recreational Recreational Recreational Recreational Recreational Swim Swim Swim Swim Swim Swim Swim 12:15-4:15 pm 12:15-4:15 pm 12:15-4:15 pm 12:15-4:15 pm 12:15-4:15 pm 12:30-4:30 pm 12:30-4:30 pm Swim School Swim School Swim School Swim School Swim School 4:30-7:00 pm 4:30-7:00 pm 4:30-7:00 pm 4:30-7:00 pm 4:30-7:00 pm /-1 • /\ n HONEYBEE POOL 1170 Golf Course Dr. 586-1413 Feb 14-May l MON TUE WED THURS FRI SAT SUN Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 5:30am-7:OOam 5:30am-7:OOam 5:30am-7:OOam 7:OOam-9:30am (with lap swim) (with lap swim) (with lap swim) Lap Swim Lap Swim Lap Swim 6:00 am—7:30 am 6:00 am—7:30 am 6:00 am—7:30 am Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) &Splasherobics &Splasherobics &Splasherobics &Splasherobics &Splasherobics 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm .-\ Honeybee Pool is open during Spring Break,March 26—April 3 for Recreational Swim from 1:30 p.m.-4:00 p.m. daily in addition to the above hours. HONEYBEE POOL, cont. May 2-May 15 MON TUE WED THURS FRI SAT SUN Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 5:30am-7:00am 5:30am-7:OOam 5:30am-7:00am 7:OOam-9:30am (with lap swim) (with lap swim) (with lap swim) Lap Swim Lap Swim Lap Swim Saturday Lessons 6:00 am—7:30 am 6:00 am—7:30 am 6:00 am—7:30 am 9:30-11:00 am Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm 11:00 am-1:30 pm Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) &Splasherobics &Splasherobics &Splasherobics &Splasherobics &Splasherobics 1::30-2:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm /•••\ HONEYBEE POOL, cont. May 16-June 12 • MON TUE WED THURS FRI SAT SUN Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 5:30am-7:OOam 5:30am-7:OOam 5:30am-7:00am 7:OOam-9:30am (with lap swim) (with lap swim) (with lap swim) Lap Swim Lap Swim Lap Swim Saturday Lessons 6:00 am—7:30 am 6:00 am—7:30 am 6:00 am—7:30 am 9:30-11:00 am Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 11:00 am-1:30 pm* 11:00 am-1:30 pm* 11:00 am-1:30 pm* 11:00 am-1:30 pm* 11:00 am-1:30 pm* 11:00 am-1:15 pm 11:00 am-1:15 pm Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Recreational Swim Recreational Swim &Splasherobics &Splasherobics &Splasherobics &Splasherobics &Splasherobics 1:30-5:00 pm 1:30-5:00 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm Lessons Lessons Lessons Lessons Lessons 4:00-5:OOpm 4:00-5:OOpm 4:00-5:OOpm 4:00-5:OOpm 4:00-5:OOpm May 16-27 May 16-27 May 16-27 May 16-27 May 16-27 Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm *May 31-June 10 Lap Swim will be from 12:00-1:OOpm only. HONEYBEE POOL, cont. June 13—September 5 MON TUE WED THURS FRI SAT SUN Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 5:30am-7:OOam 5:30am-7:OOam 5:30am-7:OOam 5:30am-7:00am 5:30am-7:OOam 7:OOam-9:30am (with lap swim) (with lap swim) (with lap swim) (with lap swim) (with lap swim) Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 6:00–8:00 am 6:00–8:00 am 6:00–8:00 am 6:00–8:00 am 6:00–8:00 am Summer Swim Summer Swim Summer Swim Summer Swim Summer Swim League League League League League 7:45am-8:45am 7:45am-8:45am 7:45am-8:45am 7:45am-8:45am 7:45am-8:45am Swim School Swim School Swim School Swim School Swim School Swim School 8:45-11:30 am 8:45-11:30 am 8:45-11:30 am 8:45-11:30 am 8:45-11:30 am 10:00-11:30am Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 1l:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm Recreational Recreational Recreational Recreational Recreational Recreational Recreational Swim Swim Swim Swim Swim Swim Swim 1:30-4:00 pm 1:30-4:00 pm 1:30-4:00 pm 1:30-4:00 pm 1:30-4:00 pm 1:30-5:30 pm 1:30-5:30 pm /- Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team Lap Swim Lap Swim 4:15 pm-7:15pm 4:15 pm-7:15pm 4:15 pm-7:15pm 4:15 pm-7:15pm 4:15 pm-7:15pm 5:45-7:00 pm 5:45-7:00 pm Family& Family& Family& Family& Family& Family& Family& Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 7:15-8:45 pm 7:15-8:45 pm 7:15-8:45 pm 7:15-8:45 pm 7:15-8:45 pm 7:00-8:30 pm 7:00-8:30 pm n HONEYBEE POOL, cont. September 6—Feb 2006 MON TUE WED THURS FRI SAT I SUN Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 5:30am-7:00am 5:30am-7:00am 5:30am-7:OOam 7:OOam-9:30am (with lap swim) (with lap swim) (with lap swim) Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 11:00am-1:15pm 11:00 am-1:15pm 11:00 am-1:15pm 11:00 am-1:15pm 11:00am-1:15pm 11:00 am-1:15pm 11:00 am-1:15pm Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Lap Swim(4 lanes) Recreational Recreational &Splasherobics &Splasherobics &Splasherobics &Splasherobics &Splasherobics Swim Swim 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-2:30 pm 1:30-5:30 pm 1:30-5:30 pm Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team Piranha Swim Team 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm 3:30pm-7:30pm Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Masters/Lap Swim Lap Swim 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 6:30-8:OOpm 5:45pm-7:OOpm ,�1 J s MAGNOLIA POOL Open June 11 -August 14 1501 Middlebrook Way 795-8619 MON TUE WED THURS FRI SAT SUN Summer Swim Summer Swim Summer Swim Summer Swim Summer Swim League League League League League 8:00am—9:00am 8:00am—9:00am 8:00am—9:00am 8:00am—9:00am 8:00am—9:00am Swim School Swim School Swim School Swim School Swim School 9:00-11:30 am 9:00-11:30 am 9:00-11:30 am 9:00-11:30 am 9:00-11:30 am Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim Lap Swim 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm 11:30-1:15 pm Recreational Recreational Recreational Recreational Recreational Recreational Recreational Swim Swim Swim Swim Swim Swim Swim 1:30-5:00 pm 1:30-5:00 pm 1:30-5:00 pm 1:30-5:00 pm 1:30-5:00 pm 1:30-5:00 pm 1:30-5:00 pm RENTAL AGREEMENT BETWEEN THE CITY OF ROHNERT PARK AND THE PIRANHA SWIM TEAM FOR THE USE OF HONEYBEE POOL This agreement("Agreement"),by and between the City of Rohnert Park, a general law city and a municipal corporation("City"), and the Piranha Swim Team,hereinafter referred to as "TEAM". GENERAL RECITALS A. The CITY owns Honeybee Swimming Pool, which is available for the use of the citizens and organized groups of Rohnert Park. B. The Piranha Swim Team, a Rohnert Park community youth activity, is in need of a location for team swimming practices and meets. C. The CITY desires to maximize the use of the swimming pools and provide safe and beneficial programs and activities for youth. D. The purpose of this agreement is to provide swimming pool access for the TEAM at Honeybee Swim Pool for all practice sessions and swim meets. This will be accomplished by utilizing unused space and scheduling the public pool activities to prevent time conflicts. CITY AGREES TO: 1. Rent Honeybee Pool to TEAM from February 1, 2005 until December 31, 2005. 2. Provide access and use of Honeybee Pool located at 1170 Golf Course Dr., Rohnert Park, California,per the scheduled outlined in Exhibit"A". 3. Provide storage shelves located in the pool mechanical building. 4. Provide access to the pool office for coaches only. 5. Provide and maintain competitive swimming pool components limited to starting blocks,backstroke pennants, and lane line dividers. 6. Allow TEAM to hold an Masters Swim Program per hours outlined in Exhibit "A". All fees collected for the coached Masters Swim Program will belong to the TEAM. The Masters Swim Program may be held concurrently with the CITY's Lap Swim. All fees collected from swimmers not registered in the TEAM's Masters Swim Team will be retained by the CITY. TEAM AGREES TO: 1. Insurance. At all times during the term of this Agreement TEAM shall maintain insurance coverage as follows: A. Liability Insurance: Comprehensive general liability insurance with the following minimum limits: $1,000,000 per occurrence $2,000,000 annual aggregate $4,000,000 umbrella coverage The TEAM shall name the CITY's officers, officials, employees and agents, while acting in that capacity, as additional insureds. The umbrella policies must be at least as broad as the parties'liability coverage. The TEAMS insurance shall be primary as to liability arising from its use of CITY facilities. The TEAM shall provide the CITY with written proof of such coverage upon execution of this Agreement, and shall further provide the other party with thirty(30) days written notice of a material change to or cancellation of such coverage. B. The TEAM shall maintain Workers Compensation Insurance for its employees as required by State law. 2. TEAM shall indemnify, defend (with counsel acceptable to CITY) and hold harmless CITY, its officers and employees, from and against any and all claims, suits, actions, causes of action, losses and liabilities of any kind, nature or description, arising out of or related to any loss, damage or injuryto person, property or any other interest, tangible or intangible, occurring in, on or about the Pool except to the extent arising out of sole negligence of CITY. 3. Maintain the premises in a manner satisfactory to CITY which includes but is not limited to: keeping bathroom and dressing rooms, pool deck area, offices and storage rooms clear of litter, debris, clothing, etc. 4. Prevent parents and swimmers from entering the pool office except in the case of emergency or mutually agreed upon special events. 5. RENTAL A. The TEAM will pay a month rental of$1600 (one-thousand six-hundred dollars), with the first payment due for the month of February, 2005 on February 15th. B. The rental fee will be due and payable in full on the fifteenth(15th) of each month, for the current month. Any unpaid rent will be considered delinquent if not paid by this date. C. A security deposit in the amount of $1000 (one-thousand dollars) will be deposited with the CITY. This deposit will be retained by the city for the term of the contract agreement and may be applied to any unpaid rent or used to make any necessary repairs to damage deemed caused by the TEAM. 6. Not allow anyone to use the pool other than for regular practices or competitions n without written approval of the CITY. 7. Adhere to all safety rules as set forth by the CITY for safe operation of the pool. IT IS MUTUALLY AGREED THAT: 1. CITY may use the Honeybee Pool during unscheduled TEAM hours for city- sponsored events and programs without reimbursement or credit to the TEAM. 2. Either party may terminate this Agreement by submitting to the other party written notice thirty (30) days prior to the termination date. In the case of the termination of this agreement, the TEAM would be libel for any portion of the contract agreement until the date of termination. 3. Failure of the TEAM to abide by any of the provisions of this Agreement will be grounds for immediate cancellation and forfeiture of all moneys paid to date. 4. Upon the expiration of the rental term, this terms of this agreement will re re- evaluated and a new agreement may be created that is mutually agreeable to both parties. IN WITNESS WHEREOF, the parties hereto have affixed their names and seals of day and year first above written. Date: City of Rohnert Park, a Municipal Corporation By: Mayor Authorized by Resolution No. Date: Piranha Swim Team By: President Authorized by Resolution No. Approved as to form by: Interim City Attorney EXHIBIT "A" DATES AND HOURS OF POOL USE February 1, 2005 through June 11, 2005 Mon., Wed., Fri. 5:30 am-7:00 am Shared with two lanes for lap swim at 6:00 am Mon.—Fri. 3:30 pm-7:30 pm Shared with Masters and Lap Swim at 6:30 pm Shared with on lane for lessons May 16-27 from 4:00 pm—5:00 pm June 12,2005 through September 5, 2005 Mon. Fri. 5:30 am-7:00 am Shared with two lanes for lap swim at 6:00 am Mon.—Fri. 4:15 pm-7:15 pm September 6, 2005 through December 31,2005 Mon., Wed., Fri. 5:30 am-7:00 am Shared with two lanes for lap swim at 6:00 am Mon.—Fri. 3:30 pm-7:30 pm Shared with Masters and Lap Swim at 6:30 pm RpxNRRT pAkk INTEROFFICE MEMO To: Carl Leivo, City Manager 19 - 62 Cc: Sandy Lipitz,Finance Director or DEPARTMENT Subject: Monthly Highlights: January 2005 From: Guy Miller, Recreation Services Manager CA L I FORS I Date: 2/8/05 ADMINISTRATION • The joint use agreement with the Cotati-Rohnert Park Unified School District was completed. This agreement provides joint use of school district and city-owned facilities. • The annual field use meeting was held early January. This meeting coordinates the use of city and school sport fields between the various user groups. Representatives from Pee Wee Baseball, Cal Ripken, Rancho Cotati Little League, Babe Ruth, Men's Senior Baseball league, Girls Softball, youth soccer, Pop Warner Football, Rancho Cotate Lacrosse, and several adult soccer leagues were in attendance. The scheduling of fields city-wide is always a challenging task. Rohnert Park has 37 playfields that need to be divided equitably among numerous users • The Park and Recreation Commissions Master Plan Committee met twice to establish the framework for the Parks and Recreation Master Plan. This ambitious project will eventually provide the road map needed to ensure that recreational facilities and programs are available to all citizens as the city grows. The document will also provide guidance and create a tool to assist in making decisions about the maintenance and renovation of aging facilities. This Committee will be merged with the newly-formed Community Fields Committee. • The city's application for the 2002 Youth Soccer and Recreation Development Grant is still being considered. The state has requested additional documentation. This competitive grant requests $968,000 for the construction of an all-weather soccer/baseball field located at Mountain Shadows Middle School. The state is requiring a separate long-term agreement with the school district to provide 20- year tenure and control of the property. YOUTH PROGRAMS • We have reinstated our youth basketball program! The program filled quickly with 48 participants, allowing us to have six teams. The nine-week program meets at the Sports & Fitness Center on Fridays from 3:30-5:OOpm. Our first two weeks had an enthusiastic group of third through fifth grade boys and girls practicing their skills. Teams will have 6 weeks of games in February and March, and the program will culminate with a skills showcase and awards day on March 18. • The after school program at Ladybug Park continues with 17 enrollees. Homework time, crafts, cooking projects, games and sports keep the participants busy after school. We did offer a full day program on the Martin Luther King Jr. holiday,but there were no takers. COMMUNITY GARDEN • Wendy Audiss and Guy Miller spent a cold and soggy morning out at the Community Garden on January 14 collecting 20 soil samples from various locations throughout the garden. Due to recent environmental reports on the use of treated wood, the soil will be tested for arsenic. Further action will be determined by the results of the tests,which should be known in early February. VOLUNTEER APPRECIATION • The annual Volunteer Appreciation Event was held at the Community Center on Wednesday, January 19. Approximately 60 volunteers (out of 124 invited) attended the event, where they were recognized for the hours of volunteer service that they have performed for the Recreation Department. After enjoying cheesecake, coffee and tea, the volunteers were awarded memo boards, letter openers, note cubes, visors, and umbrellas based on the number of hours each person volunteered. Councilmember Tim Smith was on hand to thank the -� volunteers. SENIOR ACTIVITIES • On January10, Chip DellaPenna, a CSA (Certified Senior Advisor) discussed some of the 2005 changes to Medicare and the involvement of Secure Horizons coming back into Sonoma County. The next day, a Fall Risk Reduction Lecture was held. John Johnson a Balance and Mobility Specialist, conducted an informal lecture on how you can lower your risk of falling, stressing that falling is not a normal part of aging. Both seminars were well attended. Requests were made to staff to have these gentlemen return in the future. • This month's Casino Trip was to Shodakai. We had 35 participants; after expenses our profit was...$115.00. • January 14 was Flu Shot Day. The Flu Shot Clinic was sponsored by Maxium Health Services. There was no charge to Medicare or Secure Horizons members; all others were charged $20.00. The clinic was advertised to be open from 12:00 p.m. to 3:00 p.m. However,we had folks waiting in line for their shots well after 4:00 p.m. The Center was very happy that we had the opportunity to hold a Flu Shot Clinic in our community. ,•� • Our Cruise Presentation Party was held on the 21st. Chris from Golden Gate Tours was on hand to answer any questions about our 2005 Cruise to Hawaii. To date, we have 16 folks sign up for the September Cruise. • The Fund Raiser Committee met, and put together the final details on the two new Fund Raisers we will be adding to our Special Events calendar. The first will be in March, the Ice Cream Social & Hat Parade and in May we will have a Derby Day. • We have two new advertisers in our Monthly Newsletter. They have paid for a year's worth of advertising. We welcome...Realtor, Mike Hendricks from CPS, and Noreen St. Pierre from Reverse Mortgage Informational Center. • Good News...Our 2004 Excursion season ended in December. Excursions include Casino Trips, Cruises, Day Trips and Tripping with Martha. After expenses, we had a profit of$5,269.70. • Our accounting for Volunteer Hours also ended in December. The combined hours were 6,971 for the Dining Site, Craft Shoppe and the Center. • And the best news of all, the Craft Shoppe donated $1000.00 to the Center. They had a good year and wanted to share their good fortune with the Senior Center. The Craft Shoppe requested that the money be used for the enhancement of the Center; therefore we will use the donation to get new furniture for our lobby. CALLINAN SPORTS & FITNESS CENTER • January 2005 was definitely a better month financially than January 2004. We sold 28 Family and Individual Specials more this month (74 in 2004 and 102 in 2005). That is an increase of$8,110 ($21,090 in 2004 versus $29,200 in 2005). Overall we sold 535 memberships in January 2004 ($38,765) and 606 memberships in 2005 ($50,735). The difference is $11,970 on the plus side. The year to date picture also looks good. Year to date last year(7/1/03 to 1/31/04) we generated an income of $140,737. This year to date (7/1/04 to 1/31/05) we generated an income of $151,728. We are $10,991 ahead. Hopefully this trend will continue the next few months. • We are gearing up for the new softball season. Around 350 mailers have been mailed to individuals and team managers. New staff will be added soon to work as scorekeepers. We are planning to use Sunrise Park and 2 fields at Magnolia Park. Basketball and Volleyball Leagues are also planned in the near future. • Public Works is doing a great job by responding in a timely manner to our repair needs. Very few machines are down for more than a day. Our members certainly appreciate that. AQUATICS • The Piranha Swim Team recently lost their lease for the use of the SSU pool and has requested a long-term agreement for the use of Honeybee Pool. The details were worked out and an agreement was created. With the additional income derived from the swim team, Honeybee Pool will now be open year-round for lap swim, water exercise, SCUBA, and other programs. The swim team will begin using the pool on January 31 and the pool will open to the public on February 14th