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2005/03/21 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK PARKS & RECREATION COMMISSION Monday, March 21, 2005 7:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA 7:30 I. Call to Order II. Pledge of Allegiance III. Oath of Office—Commissioner Griffin IV. Roll Call: [2r Bird L3 Black IBJ Butler Griffin Hansen Rogers ❑ Stevens V. Approval of Minutes February 28, 2005 Commission Meeting VI. Report on the Posting of the Meeting Agenda VII. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) 7:45 VIII. Old Business A. Parks Master Plan&Community Fields Citizen Advisory Committee a. Announcement of Committee Members b. Work Plan Submittal c. First Meeting Agenda and Date B. Recreation Element of Specific Plan Areas a. Approval of Specific Plan Recreation and Park Elements C. Committee Assignments a. Review of committee assignments b. Discussion of Elimination of some Standing Committees D. Community Garden Arsenic Update IX. New Business A. Playground Equipment Replacement Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—March 21, 2005 X. Staff Reports A. Department Highlights—February XI. Commission Committee Reports A. Aquatics B. Bicycle • C. Budget D. Children and Families E. Dog Park F. Golf Course G. Parks Master Plan & Community Fields Citizen Advisory H. Park Watch/Adopt-A-Park I. Senior Center J. Skate Park K. Sports &Fitness Center L. Volunteer Program M. Youth Sports XII. Matters From/For Commissioners Adjournment to a regular meeting scheduled on Monday, April 18, 2005, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks &Recreation Commission meeting, please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Director's office is notified as soon as possible ifyou have a visual impairment that requires the meeting materials to be produced in another format. Page 2 • Oath of Office STATE OF CALIFORNIA ss: County of Sonoma FOR THE OFFICE OF PARKS AND RECREATION COMMISSIONER I, Gerald Griffin, do solemnly swear(or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. .49 6- Gerald Griffin Subscribed and sworn to before me this 21st day of March, 2005 Gu •iller, 'ecre. ion ervices Manager CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: March 22, 2005 Department: Recreation Submitted By: Guy Miller, Recreation Services Manager (Name&Title) Submittal Date: 3/15/05 Agenda Title: Parks and Recreation Master Plan and Community Fields Advisory Committee Workplan Requested Council Action: Review and comments of proposed Process Outline and proposed first meeting agenda. Summary: The City Council recently selected twelve community members to sit on a committee charged with developing the City's Parks and Recreation Master Plan. Typically, a Parks and Recreation Master Plan would include a resource scan,population research, facility capacity analysis, community needs scan, operation and maintenance analysis, identify future park/facility development, and an action plan. Staff has prepared general process information, a proposed work plan, goals, timeline, and suggested first meeting date and agenda. Council is encouraged• to review the proposed plan and provide the committee members and staff with comments. The first committee meeting is scheduled for Wednesday, April 6 and the subsequent meetings to be arranged. CITY MANAGER'S RECOMMENDATION: () Consent Item ()Regular Time ( )Approval ( )Public Hearing Required ( )Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: JH Share Drive-S:Council Agenda Transmittal(as of 1/2/04) CITY OF ROHNERT PARK PARKS AND RECREATION MASTER PLAN Rohnert Park has a growing future. People who come here will want and need places, parks and programs that foster growth and development of the total human being by providing for personal development,positive relationships, engagement with their community, and physical and psychological safety. The human assets of Rohnert Park are rich and diverse, and include the people who live, learn, work and play in the Friendly City. Three fundamental elements of a model for human growth and development are at the center of all Parks and Recreation activities in Rohnert Park. These elements are: 1. Promote Human Growth and Development by providing for Engagement, Safety, Relationships, and Personal Development 2. Protect the City's Green Infrastructure 3. Optimizing the Experience of Living through People, Parks and Programs. The Recreation Department uses this model as the foundation for program development and service delivery. The Parks and Recreation Master Plan serves as the"road map" for future parks and recreation services in Rohnert Park. The benefits of Parks and Recreation are numerous: BENEFITS OF PARKS AND RECREATION PERSONAL ENVIRONMENTAL • Recreation programs develop skills • Parks and recreation services in art, crafts, sports, and other significantly contribute to the positive leisure activities quality of life • Parks and recreation facilities cool, • Trees remove carbon dioxide, calm, and bring people together produce oxygen, filter out pollution • Parks provide multitude of and conserve energy recreational experiences • Natural and open space areas and • Community Centers offer wellness interpretive information educate on programs promoting personal health environmental values and resources and fitness • Essential :green infrastructure" • Access to natural beauty reduces preserved through enhancement and stress protection of biodiversity and natural resources /'1 SOCIAL ECONOMIC • After-school programs provide for • Well maintained parks, open space children and teens and recreation amenities enhance • Community buildings are gathering livability and increase property places and sources of civic values information • "Green infrastructure"is • Programs celebrate diversity marketable and attracts both • Schools,businesses, community businesses and residents based organizations, and other • Multitude of programs and facilities public organizations are keeps people of all ages in the City collaborated with • Work and volunteer opportunities • Civic involvement possible through provided community meetings, volunteer • People visit throughout the region opportunities, and neighborhood and spend money here activities and events • Workers use outdoor spaces and • Volunteers, neighbors and recreation facilities for self renewal participants provide"eyes on"to and enhancing productivity enhance safety - • Employment opportunities provided for youth • Recreation programs provide physical activity which reduces health costs The Rohnert Park General Plan(item OS-10) calls for the preparation of a Parks, Recreation, and Open Space(PROS) Master Plan as the implementing tool for General Plan park and recreation policies and proposals. The city should ensure that the plan includes phasing and priority acquisitions. As part of the Plan development, explore financing mechanisms, including methods for upfront acquisition and development of priority parklands and fields. The PROS Master Plan will cover several topics related to park and recreational open space, such as:precise location of parks and financial planning to improve undeveloped park land and trails, maintain existing facilities, develop new trails, and acquire land for new parks. The PROS Master will also establish standards and identify funding for both specific park facilities and City-owned, non park open space areas, such as street medians and open space buffers. GOALS FOR THE PARKS AND RECREATION MASTER PLAN The Parks and Recreation Master Plan should consider the many opportunities and challenges facing the city in times of growth. The primary goals should be to: • Demonstrate the many essential personal, social, environmental, and economic benefits provided by Parks and Recreation Services; • Establish policies to guide decision making by City staff and officials regarding Parks and Recreation Services; and • Chart the growth, direction, priorities and agenda for the development of new facilities and programs Objectives of these goals may include: • Explore new funding sources for parks and recreation services • Keep the City's greenways and parks healthy and expanding • Bring more special events to Rohnert Park • Meet users expectations for quality maintenance of safe, clean,usable parks • Provide additional miles of bikeways and trails • Make better access and use of the City's creek areas • Provide more ways to get public information about services with expanded outreach to at-risk and ethnic communities • Expand opportunities for volunteers and City-Community-School partnerships • Continue investments in priority services and access for persona with disabilities, seniors and youth • Improve safety at parks and recreation programs and venues • Develop and maintain new and improved neighborhood, community and regional parks • Incorporate urban plazas and pocket parks into infill areas where development densities are planned to increase • Build special interest facilities at new or existing parks (such as community gardens, skateboard and BMX parks, and dog parks) • Build new, expand or update existing Community Centers • Preserve more public open space with passive recreation uses • Rehabilitate infrastructure in the City's parks and recreation system to protect the capital investment • Provide additional safe and clean restrooms at parks and recreation facilities • Use technology for greater management efficiency and public access to information and department services • Protect and enhance natural resources • Develop and invest in employees dedicated to excellent public service "0 2 / ■ 2 P oiJ 4- co) -2 — # >.� E 2 k / o . 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Inventory of existing school recreational facilities. 6. Identify current standards for facilities to population. Population Research 1. Review and analyze census data. 2. Identify demographic trends. 3. Review participation rates for all city and non-city recreation programs. Facility Capacity Analysis 1. Compare participation rates with facility use rates to identify maximum capacity. 2. Hold stakeholder interviews with facility user groups to determine desired facility capacities and types for future growth. 3. Project optimum facility needs for General Plan population projections. 4. Opportunities and constraints. Community Needs Scan 1. Review General Plan information for parks and recreation programs and facilities, and utilize research and information. 2. Hold stakeholder interviews with representatives of groups that have been associated with the Recreation Department programs and facilities and/or that offer similar and complimentary services. 3. Develop and conduct survey to gauge needs and interests of general public. 4. Develop and conduct public workshops to gauge community needs and interests. Operations and Maintenance Analysis 1. Review current facility maintenance efforts and costs. Project future costs. 2. Determine long-term (up to 20 years)maintenance projects and costs. 3. Identify gap in resources (if any)between current maintenance systems and desired maintenance systems. Action Plan 1. Develop vision, goals and policies. 2. Develop recommendations for standards per population for development of future parks and recreation facilities. 3. Identify major projects to plan for future park and recreation facilities. Implementation 1. Identify capital improvement plans and costs for existing area and new specific plan areas. 2. Identify maintenance/operational costs for existing facility maintenance functions. 3. Identify current parks and recreation facility financing methods. 4. 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U2a � -� . cea u Z c cca aQ m y a 1.4 ns 4- J aui U o E- v) d .a) w 0 gco 2 .a) O aa)) 0 a) ns w I � = ace "� c 2 �� z U U U at � u , .xO 0 C el co as > 0 W W � c� QI City of Rohnert Park Parks Master Plan and Community Fields Advisory Committee Wednesday, April 6, 2005, 7:00 pm Rohnert Park Community Center Conference Room SUGGESTED AGENDA FOR FIRST MEETING Appointed Committee Members Nick Aronis Lynne Morrow Michael Bird(P&R Commission) Cindy Peterson Daniel Blanquie Lee Rosichan Tim Danesi Chuck Rogers (P&R Commission) Thomas Hansen(P&R Commission) Linda Sanders Susan Hollingsworth(Plan. Commission) Pam Stafford(Plan. Commission) 1. Introduction of Staff 2. Introduction of Committee Members a. Round table self-introduction and background information 3. Background of Plan Necessity a. General Plan Requirement b. Guide for future development,renovation and maintenance c. Guide for Program Development 4. Goals of Parks and Recreation Master Plan(see handout) 5. How the Plan is to be used(see handout) a. Establish Plan Duration(5, 10, 15 years?) 6. Proposed Process Outline(see handout) 7. Distribution of Sample Plans 8. Draft Plan Timeline 9. Structure of Committee 10. Selection of Committee Chair(s) 11. Selection of Future Meeting Schedule poen PA4 CITY OF ROHNERT PARK RECREATION DEPARTMENT r� PARKS AND RECREATION COMMISSION LIST OF COMMISSION COMMITTEES - 2005 PARK MASTER PLAN AQUATICS Meets as needed Meets annually Mike Bird Bonnie Black Thomas Hansen Bill Butler Chuck Rogers James Stevens Bonnie Black(alternate) BICYCLE COMMITTEE LIAISON PARK WATCH/ADOPT-A-PARK Meets monthly Bonnie Black Bill er de\ae— Jerry Griffin James Stevens BUDGET David Cohen—ad hoc member Meets annually Thomas Hansen SENIOR ACTIVITIES LIAISON James Stevens Meets bi-monthly Thomas Hansen CHILDREN AND FAMILIES Bonnie Black- alternate Meets as needed Bill Butler SKATE PARK Chuck Rogers Meets as needed Jerry Griffin DOG PARK Thomas Hansen Meets as needed Elizabeth Desmond- ad hoc member Bonnie Black David Cohen—ad hoc member Jerry Griffin James Stevens SPORTS & FITNESS CENTER Meets as needed GOLF COURSE Mike Bird Meets bi-monthly James Stevens Mike Bird(P&R Commission) Jerry Griffin(P&R Commission) VOLUNTEER PROGRAM Jim Cronin(Citizen member at-large) Mike Bird Dawn Shafer(Foxtail Golf Council) Bill Butler Jim Pekkain(Foxtail Golf Council) Thomas Hansen Guy Miller(City Liaison) Ex-Officio Dan Ross(Foxtail Gen. Mgr.) Ex-Officio Dick Rudolph(Golf Superintendent) Ex- Officio Over City of Rohnert Park Parks and Recreation Commission 2005 List of Committees YOUTH SPORTS Meets as needed Mike Bird Bill Butler Jerry Griffin AD HOC COMMITTEE MEMBERS David Cohen Elizabeth Desmond Updated February 28,2005 Page 2 of 2 INTEROFFICE MEMO apNNiir Nite To: Carl Leivo, City Manager 9aR Cc: Parks and Recreation Commission FaFtl' Subject: Recreation Department Monthly Report, February 2005 From: Guy Miller, Recreation Services Manager Date: 3/16/05 ADMINISTRATION • The Spring-Summer Activity Guide was completed and will be published in April. This guide is 48 pages of activities and programs offered by the Recreation Department. • The Parks and Recreation Commission went on a site tour of three Specific Plan Areas. The Commission is charged with reviewing development proposals that contain park sites/open space areas do determine whether the proposal meets the General Plan's requirements for development. They had a follow-up meeting and discussed whether the developers had met the requirements. Approval is expected to be made at the March meeting. • Field use agreements were prepared for several youth and adult sport groups for the use of the various city and school district athletic fields. The scheduling of the fields is a daunting task each year as new leagues and sports request fields each year. Lacrosse is a rapidly growing sport added to the mix this year and will have impacts on our fields in the future. • CPRS District I held its annual Awards and Installation banquet on Saturday, February 26 at the Ulatis Community Center in Vacaville. George Duchemin was presented with the Rohnert Park Community Service Award for 2004. George has, for the past 20 years,been in charge of flying the flags at the "Avenue of the Flags"on Memorial Day. George also volunteered to drive the Sunshine Bus in the 1970's, and for the past 4 years has overseen the flying of flags during the City's Veterans Day Celebration. We are very proud of George and the many hours of service that he has given to Rohnert Park. • Work has begun on selecting new playground equipment at six city parks. The existing equipment at these parks is aged and no longer meets current playground safety standards. Various proposals will be presented to the Parks and Recreation Commission and community input will be solicited. COMMUNITY GARDEN • The tests are in, and it shows that we do not have to worry about arsenic contamination from CCA treated wood. Of the 20 samples that were sent in, 19 were at or below what the EPA is considering as an allowable amount— 4.0mg/kg. Most samples were in the 2.0 or Not Detected range, with one sample at 4.0 (taken from dirt scraped off a CCA treated board), and one sample at 5.8mg/kg. We will work with Public Works to remove all CCA treated corner stakes and replace them with untreated wood. Gardeners whose plots have CCA treated wood will be contacted to have the wood removed. • The annual Mandatory Gardeners' Meeting will be held at the Community Center on Saturday,April 9, at 2pm. SENIOR CENTER • Family Legal Service held another Living Trust Seminar at our Center. This was an Informational Seminar of which we charge the sponsors$150.00 to use the facility for their presentation. There were about 50 folks who attended, and some of them went out of their way to tell me that the seminar was very informative and that they were glad they had come. • AARP Tax Service has an(weekly) average of 40 people taking advantage of this program. A donation can has been set out beside the sign up sheet. Over a five week period $377.00 has been collected. AARP volunteers have given that money to the Center. • The kick off for Super Bowl Sunday was on February 6th. The festivities began at 2:00 p.m. featuring... a buffet,balloons, food and fun. What more could you want! ALL expenses were covered by donations. Profit...$2,581.00. • This month's Casino Trip was to Shodakai. We had 34 participants; after expenses our profit was...$143.80. • We had our first Flea Market and Bake Sale for the year. We sold 16 tables to the public and had a Senior Center Rummage Table set up, as well as a table were the Center was selling goodies baked by our Baking Committee. Profit after expenses...$474.85. • Martha scheduled a Day Trip to Oakland's Paramount Theater. This was a make up trip for those seniors who were on the waiting list for the first trip. They had a great time, and appreciated that Martha scheduled another trip to the Paramount Theater. Profit...$28.00. • We added another advertiser to our newsletter. The manager of the Altamont Apartments and I had a meeting to discuss our newsletter and advertising fees. She has decided to again, advertise in the SCAN. At one time the Altamont was advertising in the newsletter,but for some reason decided to pull the add. She purchased a double-size($240.00) add for a year(six issues in a year). I have also met with the Leasing-Manager from Oak View to discuss advertising. She is interested, and we have scheduled another meeting before our next Newsletter. AQUATICS • Honeybee Pool opened February 7. The Rancho Cotate Swim Team and Piranha Swim Club are both paying fees to use the pool. In addition to these programs we are offering expanded lap swim hours, Splasherobics,masters swimming and SCUBA. With the Piranha Swim Club moving from the SSU pool, Honeybee Pool will now be open year-round once again. ''� • 80 recruitment letters were sent to last year's aquatic staff in an effort to secure returning lifeguards, instructors, and cashiers. Once the returning staff is determined,we will begin interviews for new candidates. As usual, Rohnert Park needs the largest aquatic staff in Sonoma County and finding qualified candidates is always a daunting challenge. CALLINAN SPORTS & FITNESS CENTER • Our financial picture compared to last year is still going strong. Last year in February we collected$28,793 in membership sales. This year we collected $35,266 in membership sales. This is an increase of$6,473. We sold 54 memberships more—spread out over different kinds of memberships. • Year to date this year looks good too. In 2004 (July 1, 2003 through February 28, 2004)we collected$172,820 in membership sales. This year to date(July 1, 2004 through February 29, 2005)we collected $188,344 in membership sales. This is an increase in sales of$15,524 • We hosted the Northbay Martial Arts Championships and the Wine County Invitational Gymnastics Meet. We collected$2800 in rental fees. About 1400 people visited and/or participated in both tournaments. Many of the participants were from out of town and stayed in local hotels. Both events went smooth without too many problems. The clean-up is always a challenge but staff has done a good job each time. California Park &Recreation Society District I 2004 Community Service Award City of Rohnert Park Recreation Department- GEORGE DUCHEMIN Narrative by Wendy Audiss, Recreation Supervisor Service to country, service to community. This phrase accurately describes the driving force behind the City of Rohnert Park's 2004 Community Service Award recipient, George Duchemin. George served his country from 1940-1945 as a member of the United States Army. He then began his volunteer career in the mid-70's, driving the Senior Citizen's Sunshine Bus. Every Thursday morning for over 5 years, George would make the rounds of Rohnert Park, picking up the frail elderly at their homes and driving them to medical appointments in nearby Santa Rosa. George had to have his passengers back by noon, as he would then spend the afternoon delivering meals to the homebound elderly. Unfortunately George went back to work, and his days of driving the Sunshine Bus ended too soon. But he found another way in which to serve his community. George has spent the last 20 Memorial Days at the Rohnert Park Community Center's Avenue of the Flags. There, with the help of fellow members of American Legion Post 338 and Boy Scout Troops 431 & 23, dozens of flags donated by the families of war veterans are flown to honor those that have given their lives in the service of our country. George arrives early in the morning, carefully removing the flags that are kept under lock and key. He double checks all the standards, and makes certain that the flags are kept in order so that family members are able to visit the flag that symbolizes the sacrifice made by their loved one. George stands watch over the flags, answering questions from the many visitors to the display. And, at the end of the day, George supervises as the Scouts return the flags to their locker. George did not even blink an eye when asked to coordinate the flying of the flags around the community center complex when the City decided to hold an annual Community Veterans' Day Celebration four years ago. Thanks to George, our local veterans and their families are made to feel that they will never be forgotten, but are valued assets to our community and to our country. Thank you, George, for your dedication to the Community of Rohnert Park.