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2005/05/16 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK PARKS & RECREATION COMMISSION Monday, May 16, 2005 7:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA 7:30 I. Call to Order II. Pledge of Allegiance III. R911 Call: --// / Bird Black R Butler 2/Griffin E Hansen 12'Rogers Stevens ...� IV. Approval of Minutes April 18, 2005 Commission Meeting V. Report on the Posting of the Meeting Agenda VI. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) 7:45 VII. Old Business A. Playground Equipment Replacement a. Presentation of Proposed Equipment Designs by Ross Recreation Equipment B. Roberts Lake Dog Park Bid Award VIII. New Business A. Establishment of Dog Parks at Benicia Park and Rohnert Park Animal Shelter B. Presentation of Proposed Dog Park Rules and Regulations C. Joint Meeting Parks and Recreation Commission and Planning Commission D. Swimming Pool Status—2005-06 Budget IX. Staff Reports A. Department Highlights—April Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—May 16, 2005 X. Commission Committee Reports A. PROS Committee B. Dog Park XI. Matters From/For Commissioners Adjournment to a regular meeting scheduled on Monday, June 20, 2005, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks &Recreation Commission meeting,please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Services Manager's office is notified as soon as possible if you have a visual impairment that requires the meeting materials to be produced in another format. Page 2 INTEROFFICE MEMO 0µNERTP"+4 -1f To: Steve Donley, Interim City Manager 9 ' Cc: Parks and Recreation Commission e•„o► L Sandy Lipitz, Finance Director Subject: Monthly Highlights: Recreation From: Guy Miller, Recreation Services Mane Date: 5/12/05 ADMINISTRATION • The First Annual Recreation Celebration,held May 7, was a big success. Over 700 participants enjoyed the entertainment, children's activities, demonstrations and displays presented by the Rohnert Park Recreation Department and other community agencies. Highlights of the day included the wonderful entertainment presented by various community groups,bounce houses and Twizzles the Clown for the kids, an art show presented by AFTA, and a great Clay Games competition which featured some of the county's leading artists. We wish to give a special thanks to the Community Band,Vintage Choir, Senior Line Dancers, the Black Sheep Belly Dance Troupe(a big hit as always!),members of the Senior Variety Show, and the Rohnert Park Chorale for their great entertainment. We also wish to thank the various instructors of classes and programs offered through the Recreation Department for their great displays and demonstrations. Together all these groups made the event a huge success and a great time was had by all. We plan on holding the event each year and hope to expand it into a community faire. • Plans are underway to replace the playground equipment in six city parks. Ross Recreational Products has been selected to prepare options for each park along with renderings and preliminary plans. The Parks and Recreation Commission will have the first look at these designs at their meeting on May 16. The Commission plans on holding public hearings where ideas from the neighborhoods will be heard. • The bid for the establishment of the Roberts Lake Road Dog Park(Rohnert Bark?) was awarded. Additionally, dog parks will be created at Benicia Park and the Rohnert Park Animal Shelter. The Dog Park ad-hock committee and city staff visited dog parks in Santa Rosa and met with representatives from the Marin County Humane Society to research dog park operations and establish a set of rules and regulations. We believe we have a workable set of rules and a good understanding of the challenges we will face in establishing these parks. We will be working with REMIF to make sure the city's liability is minimal and plan on submitting the regulations to City Council for addition to the city's Municipal Code. • The Parks, Recreation and Open Space(PROS) committee is moving along. We met three times in April and the committee is getting an extensive lesson in the parks and recreational facilities we have in Rohnert Park. We hope to begin the actual Master Plan process in May. • The Activity Guide was published this month. We are offering over 90 different classes, 103 swim lesson classes(every two weeks), and ten different summer camps. Once again, this promises to be a busy summer for the Recreation Department. YOUTH PROGRAMS • We began accepting applications for Summer Camp staff. Employment opportunity ads were run at Sonoma State University and Santa Rosa Junior College. Fifteen applicants were interviewed, with eight being hired to date. We also have thirteen returning staff members. This year we will again be"loaning"one of our Recreation Leaders to the Animal Shelter for their three weeks of Critter Camp. COMMUNITY GARDEN • The annual Gardeners' Meeting was held on Saturday, April 9 at the Community Center. Over 40 gardeners attended, and a new Board of Directors was selected from those present. They are all ready to start growing wonderful things, and they set several work days to get the garden plots ready. SUPPORT STAFF APPRECIATION LUNCHEON • The California Park&Recreation Society's District I held its annual Support Staff Appreciation Luncheon on Wednesday, April 27, at the Spinnaker Restaurant in Sausalito. Donna Abeln, Jan Geffre, Bonnie Morgado, and Andrea Gilles were treated to a wonderful lunch overlooking San Francisco Bay. It was a small way to acknowledge all the hard work that they do to keep the Recreation Department —4\ running smoothly. SENIOR PROGRAMS • We are updating our report on our March Thunder Valley Casino trip. We received an additional $60.00 from the casino for our commission. Profit should have been...$545.80 • AARP Tax Service tax season has ended at our Center. The volunteers collected a total of$1,577.00 in donations from folks who had their taxes prepared by this group. The AARP volunteers donated that money to the Senior Center. A letter will be sent by the Mayor,to thank the group for offering this service to our community, and how much the staff appreciates their generosity. • Due to vacation, staff has not submitted a report to me on our last Casino trip. A report will be given next month. • Martha scheduled a Day Trip to the San Francisco Maritime Museum, and lunch at the San Francisco Senior Center. Everyone was impressed by the museum and they were warmly welcomed by the Senior Center Staff. Our seniors were given two tables next to the window with a beautiful view of the bay. Everyone had a great time. Before leaving for home, invitations were given to the S.F. Seniors to visit our facility. Profit...$116.00. • The Senior Center has partnered with Thunderstar Stages. By partnering with them, --� the center will be able to add more exciting travel destinations for our participants. Thunderstar Stages will plan the trips,book the buses, and provide us with registration forms. On these forms, there is a Liability Release clause, releasing the City in advance of any liability due to negligence on the part of Thunderstar. Also, a copy of their Bus Liability Insurance is on file. We advertise the trip,take the registration and money. We get $5.00 for each person who signs up through the center. So far it's working well for both of us. CALLINAN SPORTS & FITNESS CENTER • Again we are a little ahead compared to last year April. We collected $24,251 in memberships, compared to $21,419 in April 04. This is an increase of$2,832. Our financial picture compared to last year is still going strong. Year to date this year looks good too. In 2004 (July 1, 2003 through April 30, 2004) we collected $227,676 in membership sales. This year to date (July 1, 2004 through April 30, 2005) we collected $246,327 in membership sales. This is an increase in sales of$18,651. • Staff is ready and trained to take on summer softball. We created 6 different leagues with 36 teams participating. All games will be played at Sunrise Park and at both fields at Magnolia Park. This is the third year that only 1 umpire is working the game. This was done to cut cost. So far most players have accepted the 1 umpire per game without a problem. CITY OF ROHNERT PARK RARKS,RECREATION,AND OPEN SPACE COMMITTEE REGULAR MEETING WEDNESDAY,MAY 4, 2005 7:00 PM COMMUNITY CEN I'FR MINUTES 1. Call to Order-The meeting was called to order by Chair Blanquie at 7:00 pm. Committee Members Present: Susan Adams,Nick Aronis,Michael Bird,Daniel Blanquie,Thomas Hansen, Cindy Peterson,Linda Sanders Committee Members Absent: Tim Danesi, Lynne Morrow,Chuck Rogers(excused),Lee Rosichan,Pam Stafford (excused) Staff Present: Recreation Services Manager Guy Miller 2. Old Business a. Chair Blanquie reviewed his presentation at the April 26, 2005 City Council Meeting. He said the presentation went well and there were positive comments from the Council. The Council clarified that the PROS Committee is subject to the Brown Act and approved the PROS acronym. The Council also directed staff to estimate an amount to put in the 2006-2007 budgets for expenses. Manager Miller reported that he had discussed this with Finance Director Lipitz and$50,000 will be allocated in the budget. Chair Blanquie also reported that he was unclear when the Council wanted further reports. The Committee agreed that we would give regular reports as we make significant progress on the process. 3. New Business a. Stakeholder Interviews: Manager Miller supplied the Committee with copies of stakeholder interviews done three years ago. The Committee agreed to study these and address at a later meeting. b. Committee Members Perspectives and Goals: Each Committee member present gave a brief summary of their perspective on, and goals for the Committee. BLANQUIE: Interested in diversity,challenging resources to meet community needs. He has a major interest in sports. BIRD: Interest is in girl's softball,baseball and basketball. Main interest's goals are to broaden the multi-use format and conversion of existing facilities. He favors development of the Community Fields as long as it is fiscally sound. Specific Plan Areas need to be considered first. PETERSON: Interest in walking and hiking trails,teen facilities, skate/BMX parks, a teen center,unorganized teen activities,dog parks, continuation of Rec Dept classes,cultural activities, and parks on the west side of the city. HANSEN: Interested in diversity, drawing people out of their houses, and creating social atmosphere in other ways than sports activities. Suggests music venues including studio and practice stages,community shops for crafts(wood metal),trails, a regional amphitheater,working with the Green Center to establish a regional music center.He is also interested in individual sports and balancing the subsidy level among groups using city facilities. ARONIS: Main interests are in athletics. He feels there is an epidemic of inactive children who need more fitness opportunities. He favors the reallocation of assets to establish the best uses. We need facilities for children to do participate in drop-in play without organization. Interest in fiscal responsibility, Community Fields,a bandstand. We have no center of town. He feels that minor-league baseball would be wonderful but it is expensive. We should be supporting the SSU baseball as an .� alternative. ADAMS: Favors.the Community Fields. We should ask youth and teens what they would like to have. Would like a community area with a bandstand.Need to find ways to pay for it all. Subsidize parks but ask for reasonable user fees. Has concerns about city centers attracting an undesirable element. How do we address this? Hansen for DANESI: Has interest in history and the arts. c. Process Outline: The committee discussed the Process Outline. Committee members volunteered to research item under the Resource Scan: i. Review existing planning documents: ALL ii. Inventory existing park and recreation facilities: MILLER iii. Inventory existing park and recreation facilities in surrounding areas: ARONIS iv. Inventory Local hotels and hotel capacity: BLANQUIE v. Inventory local school and school facilities: PETERSON vi. Identify current facility standards for facilities to population: HANSEN 4. Matters from the Committee:None. 5. Future Agenda Items: Stakeholder Interview review,Review of General Plan, Continuation of Committee Perspectives and Goals, Continue with Process Outline Assignments, Review Specific Plan Areas. 6. Next Meeting: The date of the next meeting is May 18,2005 at 7:00 pm. 7. Adjournment: Following discussion,the meeting was adjourned at 8:35 pm. Respectfully submitted Guy Miller Recreation Services Manager GM/s