2004/01/26 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK
PARKS & RECREATION COMMISSION
Monday, January 26, 2004
7:30 p.m.
Rohnert Park City Offices
6750 Commerce Boulevard
AGENDA
7:30 I. Call to Order
II. Pledge of Allegiance
III. Roll Call:/ �`
Bird L�Butler L Carlson l3 Griffin �Hotaling D Rogers
R'Stevens
IV. Approval of Minutes December 15, 2003 Commission Meeting
V. Report on the Posting of the Meeting Agenda
VI. Unscheduled Public Appearances/Public Comment
(Please fill out a Speaker Card prior to speaking) --
7:45 VII. Scheduled Personal Appearance
Public Safety presentation on park safety(Lt. John Thompson and
Lt. Dave Frazer)
8:15 VIII. Old Business
A. Establish 2004 goals and work plan
B. Report from Commissioner Carlson on Council's discussion and
decision on ban of alcohol in city parks
IX. New Business
A. Election of Chair and Vice Chair
B. CPRS District One Community Service Award
C. Certificate of Participation Survey Instrument
D. Community Voice City Pages
Page 1
City of Rohnert Park Parks and Recreation Commission Agenda-January 26, 2004
9:15 X. Staff Reports
A. Quarterly Program/Facility Reports
B. Department Highlights-November and December
XI. Commission Committee Reports
A. Aquatics
B. Beautification
C. Bicycle
D. Budget
E. Children and Families
F. Dog Park
G. Golf Course
H. Master Plan
I. Senior Center
J. Skate Park
K. Sports &Fitness Center
L. Youth Sports
XII. Matters From/For Commissioners
Adjournment to an adjourned meeting scheduled on Tuesday,February 17, 2004, in City Council
Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m.
""- DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or
other person to assist you while attending this Parks &Recreation Commission meeting, please
contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to
ensure arrangements for accommodation. Please make sure the Recreation Director's office is
notified as soon as possible if you have a visual impairment that requires the meeting materials
to be produced in another format.
Page 2
CITY OF ROHNERT PARK
PARKS AND RECREATION COMMISSION
PROPOSED COMMISSION GOALS FOR 2003-04
• Strongly support a better working relationship with the Cotati/Rohnert Park
Unified School District.
• Review the accessibility of the Ladybug Park playground equipment prior to
replacement.
• Develop ways to increase the use of all city recreation facilities including parks,
pools and the Sports & Fitness Center. Look at creative ways to increase
revenues and maintain services.
• Assist in the development of a permanent skate park.
eTh • Establish a permanent dog park.
• Work to reduce vandalism and criminal activity in the parks and other city
facilities.
• Assist in the development of an indoor swimming pool.
• Take care of city parks through a community park stewardship including
working to get the community involved.
itECREAI SOCIETY
Watch your mailbox in early January for your invitation to the:
California Park and Recreation Society
District I
54th Annual
Awards & Installation Banquet
Honoring Outstanding 2003 Community Volunteers and Installation of the
2004/2005 District I Board of Directors
Saturday,February 28,2004
Margaret Todd Senior Center
1560 Hill Road
Novato,California
6:00 pm—Hosted Social
6:30 pm—Dinner and Program
(hors d'oeuvres, salad,chicken,pasta and dessert)
Semi-formal
$35 per person
Mail RSVP and payment by February 13, 2004:
Steve Mason
Novato Parks,Recreation and Community Services
917 Sherman Avenue
Novato, California 94945
Agency Reminder:
Nominations for Community Service Award and the Professional Award are
due by January 23, 2004!
CALLINAN SPORTS AND FITNESS CENTER
QUARTERLY REPORT
i L- 4,2 r._ _.,.- ,:i000QUARTEROO rOO aC ,' o-DAk
S
Units Units
Sold Sales: Sold Sales
Units Prior Priori Units Prior Prior
Sold Sales Year Year Sold Sales Year Year
MEMBERSHIP SALES
11
Adult 1 Month 216 $7,455 256 $8,985 421 $14,781 490 $17,354
Adult 3 Months 69 $6,054 78 $6,855! 135 $11,815 154 $13,615
Adult Annual 0 $0 3 $825 21 $5,715 24 $5,625
r
Family 1 Month 23 $1,275 21 $1,180 42 $2,240 39 $2,190
Family 3 Month 3 $420 9 $1,275 ii 18 $2,550 24 $3,435
Family Annual 1 $375 5 $1,995 6V 18 $6,750 26 $9,690
Senior 3 Month 31 $1,160 40 $1,4251 63 $2,310 88 $3,180
Senior Annual 38 $4,230 32 $3,660 _. 69 $7,605 61 $6,885
i
Teen 1 Month 52 $1,055 50 $1,0351 122 $2,465 106 $2,160
Teen 3 Month 1 $135 24 $1,0358 73 $3,282 69 $3,090
Teen Annual 26 $1,200 4 $6601 3 $405 6 $930
N
rs
Disabled 3 Month 7 $245 12 $400 0 15 $555 25 $870
Disabled Annual 8 $900 4 $4801 11 $1,215 8 $900
Summer Special 0 $0 3 $180 9 $435 15 $660
Annual Special 89 $25,275 88 $16,875 m 91 $25,925 60 $16,875
z2,
College Student 25 $1,500 12 $1,200 fi 53 $3,180 26 $1,560
Corporate 0 $0 1 $1991 0 $0 3 $323
P.T. Employee 0 $0 3 $225 g 9 $600 12 $900
Personal Training Pass 5 $1,250 0 $0 0. 8 $2,000 0 $0
PUNCH PASSES
5 Visits 104 $3,850 62 $1,330i="4 113 $2,375 126 $2,727
10 Visits 63 $1,310 122 $4,690 166 $6,202 217 $8,265
MEMBERSHIP TOTAL $57,689 $54,509 I $102,405 $101,234
RESIDENT CARDS 22 $327 27 $375 1
104 $1,557 153 $1,887
0
DAY PASS 700 $4,200 1080 $6,486 1265 $7,590 1875 $11,250
CHILDCARE 32 $48 26 $39 78 $117 51 $76
INDOOR PLAYGROUND 40 $73 34 $66 85 $152 61 $117
PRO SHOP SALES $1,602 $1,475 1 $3,645 $2,425
City of Rohnert Park 1/16/2004
CALLINAN SPORTS AND FITNESS CENTER
QUARTERLY REPORT
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.. ^a a _: � ATPVIA .T.. 0 9-W `dt to AYE v0 x=£3 a '^ : .
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No of No of
Rentals Revenues Rentals Revenue
No of Prior Priori No of Prior Prior
RENTALS Rentals Revenue Year Years';Rentals Revenue Year Year
Main Gym 3 $2,866 6 $1,9931 4 $2,866 8 $3,080
Activity Room 3 $1,560 4 $1,766;- 3 $3,150 6 $4,061
Childcare Room 1 $264 2 $168 1 $528 2 $168
Lawn Area 0 $0 1 $0 . 0 $0 3 $60
RENTAL TOTAL 7 $4,690 13 $3,927 ; 8 $6,544 19 $7,369
ATTENDANCE Current QTR QTR last year FYTD FYTD Last year
Scanned Members 21739 21127 1 44477 44012
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INTER - OFFICE MEMO
TO: Carl Leivo FROM: Wendy Audiss
City Manager Recreation Specialist
RE: Senior Center Quarterly Report DATE: January 21, 2004
The following is a re-cap of activities which have occurred at the Senior Center for
October, November and December
Number of groups/activities: 2003
Department (each counted once) 122
Non-department (counted each use) 164
Attendance:
Department 16,878
Non-department 5,707
Total 22,585
Transportation:
Sunshine Bus 257
Excursions 94
Volunteer Hours:
Senior Center- 1,771.25
Craft Shoppe- 660.25
Dining Site- 366
TOTAL 2,797.50
INTEROFFICE MEMO ONR
PAR K
To: Carl Leivo, City Manager
Subject: Monthly Highlights: November 2003
From: Guy Miller, Recreation Services Manager RECREATION
Date: December 5, 2003 DEPARTMENT
RECREATION ADMINISTRATION
• Park,picnic, field and tennis court uses for November=426, total fees= $4,324
• Total bookings at Community Center, Burton, Ladybug and Scout Hut buildings
for November= 128, rental revenue= $7,412.85
• Program revenue(contract classes &Rec. Dept.programs)=225 registrations
totaling$14,475
• Worked with local youth sports leagues to coordinate all-city sign-up day
scheduled at the Community Center on January 3.
• Held workshop session with Recreation and Parks Commission. Discussed the
Commissions powers and duties and future role in the city.
• Renovation of Burton Avenue Recreation Center is underway. Various problems
have been encountered including asbestos and a leaky roof.Numerous change
orders are necessary and the project will end up over budget. Project is still on
target to be completed by the end of January.
• Golf Course Oversight Committee met after brief hiatus. Issues discussed include
course condition and tournaments. Generally consensus is that CourseCo is doing
a good job.
• With the assistance of Boy Scout Troop 431,American Legion Post 338, and the
Rohnert Park Community Band, the City once again provided a wonderful event
to acknowledge the contributions of our Veterans. On November 11, at 11:00am,
over 175 people filled the Community Center's Multi Use Room and were treated
to a moving musical program, a welcome address by Mayor Armando F. Flores,
and a presentation by the youth of our after school program.
• The Rohnert Park Recreation Department's 24th Annual Holiday Arts &Crafts
Faire was held on Saturday,November 29 and Sunday, November 30. There
were 58 vendors in the lobby, Garden Room, Lounge and Multi Use Room. Our
own ceramics studio had a wonderful display of items for sale in Meeting Room
2. Santa visited on both days, and the Rohnert Park Chorale performed seasonal
music each afternoon from 1-2pm. The Vintage Choir members joined us on
Saturday morning, caroling along the hallways and in the rooms. Many vendors
expressed their satisfaction with the venue, entertainment, and the number of
customers who were spending money! Total revenue from this event was
$5,672.97, and total expenses were$2,820.27, for a profit of$2,852.70.
our show got numerous compliments! Total revenue collected was $3,724.00,
however our total expenses were, $2,550.89. (Our Theatre costs were,
$1,612.00). Profit for the event was+$1,173.11.
• This month the seniors visited Shodakai Indian Casino. As usual, the bus was full
of enthusiastic participants (48). The trip made a profit of+$200.80.
• Our Annual Thanksgiving Dinner was held the Tuesday before Thanksgiving
Day. Tony Tam provides the dinner with members of the El Rancho Lions Club
helping out in the kitchen. We had 8 Senior Center volunteers serve the meals.
Meals were served to 100 hungry senior participants. Our Senior Center Vintage
Choir performed for the group. Profit for the event...+ $90.40.
• We continue to be proud of the hours our volunteers continue to accumulate for
the Center. We had a total of 596.75 hours. Dining Site volunteer hours...107,
Craft Shoppe volunteer hours...213.5.
INTEROFFICE MEMO ROA NR RT
To: Carl Leivo, City Manager
Cc: Parks and Recreation Commission
Subject: Recreation Monthly Highlights
From: Guy Miller, Recreation Services Manager RECREATION
Date: 1/8/04 DEPARTMENT
ADMINISTRATION
• The Activity Guide was published December 1. This guide lists the Recreation
Department activities for the winter and spring. A"request for quotes"was done
for the first time,which resulted in a savings of several thousand dollars from
previous publishing. The end result was the same publisher/printer will be
.producing the guide for a substantially lower fee.
• Due to water intrusion through the concrete slab,the multiuse room at the
Community Center has suffered ongoing damage. A temporary repair was
performed to replace warped floorboards to make the room safe for occupancy.
The entire floor will be replaced in the fall through park bond funding.
• Problems continue to plague the Burton Ave Recreation renovation. ADA issues
and dry-rot problems have forced a second phase to be necessary at a future time.
Hopefully, CDBG funds will be available in the 03-04 fiscal year to fund this
phase. The current project is on schedule to be completed by the end of January.
• A fire was set at Ladybug Recreation Center during the holidays. This forced the
relocation of the holiday camp and several rentals. Clean up is expected to take
several weeks. The temporary loss of both Burton Avenue Rec building and
Ladybug Rec building has resulted in a lot of scrambling for replacement space
and a loss of revenue. Ladybug should be reopened mid February.
• Park,picnic, field and tennis court uses for December=240
• Total bookings at Community Center, Ladybug and Scout Hut buildings for
December= 323,rental revenue= $7,718 (Burton closed for renovation)
• Program revenue(contract classes &Rec. Dept. programs)= 302 registrations
totaling$19,503
CALLINAN SPORTS & FITNESS CENTER
• In December we sold 316 new memberships for a total of$24,898. For the same
period in 2002 we sold a total of 323 new memberships,but the total income was
only$23,115. This demonstrates that we are selling more long-term memberships
at a higher price. The year-to-date membership total is $106,677 compared to
$103,856 last year. Again, good news.
• The Annual Membership Sales promotion(sales of yearly memberships)is
underway. Sales are strong,but a recent article in the Press Democrat stated that
the Sports &Fitness Center may have to close if the VLF isn't backfilled. Our
• We have a new look in the Drop In. A family whose uncle loved our Center
donated a TV to us. He passed away in October. The TV was moved into a
beautiful new wood cabinet that was donated by one of participants who choose
to remain anonymous. A new table and chair set was purchased at the same time
as the cabinet and has also been placed in the Drop In. The Drop In looks
wonderful, and from what I hear the guy's love being able to play cards on
Sunday and watch the Football game! The total cost of the purchases was $1,
244.50.
YOUTH PROGRAMS
• The combined after school programs continued to meet at the Ladybug Recreation
Building through December 20. (The after school program will be moved to the
Community Center for the month of January)
• Holiday Camp was also held at Ladybug through Dec. 24. On December 25 the
building was damaged from a fire set by vandals. Fortunately the vandals did not
enter the back office at Ladybug, and the after school program and holiday camp
supplies suffered only smoke/soot damage. Clean up is expected to take
approximately 1 month. The Holiday Camp met at the Community Center for the
remainder of the holidays.
• There were no Teen events, as Burton Ave Rec Center is still undergoing
renovations.