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2004/02/17 Parks and Recreation Commission Agenda Packet �..� CITY OF ROHNERT PARK PARKS & RECREATION COMMISSION Monday, February 17, 2004 7:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA 7:30 I. Call to Order II. Pledge of Allegiance III. Roll Call: NitBird 1211Butler 0 Carlson 2iGriffin SHotaling 0 Rogers 0 Stevens IV. Approval of Minutes January 26, 2004 Commission Meeting V. Report on the Posting of the Meeting Agenda VI. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) 7:45 VII. Old Business A. 2004 Goals B. Citizen Survey Input VIII. New Business A. Adopt-a-Park Program B. Crane School Baseball & Soccer Field C. RCHS Use of Honeybee Pool D. Community Center Beam Renovation Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—February 17, 2004 8:45 IX. Staff Reports .-•.� A. Department Highlights—January X. Commission Committee Reports A. Aquatics B. Beautification C. Bicycle D. Budget E. Children and Families F. Dog Park G. Golf Course H. Master Plan I. Senior Center J. Skate Park K. Sports &Fitness Center L. Youth Sports XI. Matters From/For Commissioners Adjournment to a regular meeting scheduled on Monday, March 15, 2004, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks & Recreation Commission meeting, please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Director's office is notified as soon as possible if you have a visual impairment that requires the meeting materials to be produced in another format. Page 2 CITY OF ROHNERT PARK PARKS AND RECREATION COMMISSION PROPOSED COMMISSION GOALS FOR 2004 • Strongly support a better working relationship with the Cotati/Rohnert Park Unified School District. • Develop ways to increase the use of all city recreation facilities including parks, pools and the Sports & Fitness Center. Look at creative ways to increase revenues and maintain services. • Assist in the promotion of an indoor swimming pool. • Work to reduce vandalism and criminal activity in the parks and other city facilities by setting up a park watch program within the community. • Take care of city parks through a community park stewardship including working to get the community involved. Establish an adopt-a-park program. Rotate visits or assign specific parks for commission oversight. • Create a community volunteer program. ROHNERT /-"N PARK Snyder Lane Rohnert Park, CA 94928 707-588-3456 RECREATION FAX 707-588-3444 DEPARTMENT January 28, 2004 Dear Park and Recreation Commissioners: As a follow up to the Certificate of Participation Survey agenda item discussed at your meeting on Monday, City Manager Carl Leivo has requested that the commissioners have an opportunity to make comments or suggestions on the proposed survey. Comments or suggestions should be directed at your earliest convenience to Guy Miller at 588-3488. Thank you, Jan Geffre Department Secretary Enclosure cc: Guy Miller Sandy Lipitz Jg n USE OF $4.8 MILLION LOAN FUNDS CITIZEN SURVEY City of Rohnert Park January 15, 2004 NO. INFORMATION/QUESTIONS RESPONSES We are conducting research in behalf of the City of Rohnert Park. The City obtained a 4.8 million dollar loan to build a City Hall. The City could use the loan money for another building or facility. We ask your help in selecting the type of building or facility. These funds cannot be used for operating and maintenance costs. The funds must be spent on a facility that can be collateral for the loan. The City also wants to decide if adding a building or facility can generate revenue to help pay off the loan. We put together a list of feasible projects but excluded projects that commonly do not regenerate revenue. For each project, we ask if you: A) approve of the project, B) will use the project, and C) how much you might pay. Your address was selected at random. Personal information will be kept confidential. Your answers will be combined with the answers from others and only general statistics will be published. To thank you for completing the survey, we have enclosed vouchers for the City Performing Arts Center and the Sports Center. New City Hall. 1 2 3 4 5 1.1.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City construct a new City Hall? Please List the Number 1.1.B How many times per week would you and household members visit a new City Hall? Please List the Dollar Amount 1.1.0 How much would you or a household member be willing to pay per visit to a new City Hall? WATER FUN Indoor, multiuse water park and pool 1 2 3 4 5 2.1.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build an indoor, multiuse water nark and pool? Please List the Number 2.1.B How many times per week would you and household members use an indoor, multiuse water park and pool? Please List the Dollar Amount 2.1.0 How much would you or a household member be willing to pay per use of an indoor, multiuse water park and pool? Indoor fitness/competitive swimming pool 1 2 3 4 5 2.2.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build an indoor fitness/competitive swimmina pool? Please List the Number 2.2.B How many times per week would you and household members use an indoor fitness/competitive pool? Please List 2.2.0 How much would you or a household member be willing to pay per use of an indoor fitness/competitive pool? Outdoor spray parks with water-play equipment 1 2 3 4 5 2.3.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City install outdoor spray Darks with water-Dlav eauipment? Please List the Number 2.3.B How many times per week (during the season) would you and household members use an outdoor spray park with water-play equipment? Please List the Dollar Amount 2.3.0 How much would you or a household member be willing to pay per use of an outdoor spray park with water-play equipment? Water slides at pools 1 2 3 4 5 2.4.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City install water slides at pools? Please List the Number 2.4.B How many times per week (during the season) would you and household members use an outdoor pool with a water slide? Please List the Dollar Amount 2.4.0 How much would you or a household member be willing to pay per use of an outdoor pool with a water slide? SPORTS FIELDS Softball and baseball fields 1 2 3 4 5 3.1.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build and softball and baseball fields? Please List the Number 3.1.B How many times per week would you and household members use a softball or baseball field? Please List the Dollar Amount 3.1.0 How much would you or a household member be willing to pay to use a softball or baseball field? Batting cages 1 2 3 4 5 3.2.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City install batting cages? Please List the Number 3.2.B How many times per week would you and household members use a batting cage? Please List the Dollar Amount 3.2.0 How much would you or a household member be willing to pay to use a batting cage? Soccer/rugby/football fields 1 2 3 4 5 3.3.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build new fields that could be used for soccer. ruabv and football? Please List the Number 3.3.B How many times per week would you and household members use new soccer/rugby/football fields? Please List the Dollar Amount 3.3.0 How much would you or a household member be willing to pay per use of new soccer/rugby/football fields? All-weather synthetic sports-turf fields 1 2 3 4 5 3.4.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City install all-weather synthetic snorts-turf fields? Please List the Number 3.4.B How many times per week would you and household members use an all-weather synthetic sports-turf field? Please List the Dollar Amount 3.4.0 How much would you or a household member be willing to pay per use of an all-weather synthetic sports-turf field? Indoor soccer/rugby/football facility 1 2 3 4 5 3.5.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build an indoor soccer/ruabv/football facility? Please List the Number 3.5.B How many times per week would you and household members use an indoor soccer/rugby/football facility? Please List the Dollar Amount 3.5.0 How much would you or a household member be willing to pay per use of an indoor soccer/rugby/football facility? Small scale skate parks in neighborhood parks 1 2 3 4 5 3.6.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City construct small scale skate narks in neiahborhood narks? Please List the Number 3.6.B How many times per week would you and household members use a small scale skate park in a neighborhood park? Please List the Dollar Amount 3.6.0 How much would you or a household member be willing to pay per use of a small scale skate park in a neighborhood park? A single, large scale skate park 1 2 3 4 5 3.7.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City construct a single, large scale skate Dark? Please List the Number 3.7.B How many times per week would you and household members use a single, large scale skate park? Please List the Dollar Amount 3.7.0 How much would you or a household member be willing to pay per use of a single, large scale skate park? IIIMCOMMUNITY FACILITIES AND PARKS A large scale, multipurpose outdoor recreation complex on the 1 2 3 4 5 City edge 4.1.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build a large scale, multipurpose outdoor recreation complex on the City edge? Please List the Number 4.1.B How many times per week would you and household members use a large scale, multiuse outdoor recreation complex on the City edge? (please note the change back to week) Please List the Dollar Amount 4.1.0 How much would you or a household member be willing to pay per use of a large scale, multiuse outdoor recreation complex on the City edge? Teen/Youth Center 1 2 3 4 5 4.2.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build a teen/youth center? Please List the Number 4.2.B How many times per week would you and household members visit a teen/youth center? Please List the Dollar Amount 4.2.0 How much would you or a household member be willing to pay per use of a teen/youth center? Coffee shop/junice bar at the Community Center Complex 1 2 3 4 5 (Expressway and Snyder) 4.3.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City add a coffee shoD/iuice bar at the Community Center Complex? Please List the Number 4.3.B How many times per week would you and household members visit a coffee shop/juice bar at the Community Center Complex? (Please note the change back to week) Please List the Dollar Amount 4.3.0 How much would you or a household member spend per visit to a coffee/shop/juice bar at the Community Center Complex, on average? For-lease educational facility and meeting hall 1 2 3 4 5 4.4.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build a for-lease educational facility and meetina hall? Please List the Number 4.4.B How many times per week would you and household members visit a for-lease educational facility and meeting hall? Please List the Dollar Amount 4.4.0 How much would you or a household member be willing to pay per visit to a for-lease educational facility and meeting hall? Major update of the Sports Center and purchase of new 1 2 3 4 5 equipment 4.5.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City undertake a major update of the Sports Center and purchase new equipment? Please List the Number 4.5.B How many times per week would you and household members use the Sports Center if it were updated and new equipment were purchased? (Please note the change back to week) Please List the Dollar Amount 4.5.0 How much would you or a household member be willing to pay per use of the Sports Center if it were updated and new equipment were purchased? Spa facilities. Spas include massages, facials, manicures, 1 2 3 4 5 pedicures, and hair dressing. 4.6.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City add spa facilities at the Sports Center? Please List the Number 4.6.B How many times per week would you and household members use spa facilities? Please List the Dollar Amount 4.6.0 How much would you or a household member be willing to pay per use of spa facilities? Expanded senoir center 1 2 3 4 5 4.7.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City expand the senior center? Please List the Number 4.7.B How many times per week would you and household members use an expanded senior center? (Please note the change back to week) Please List the Dollar Amount 4.7.0 How much would you or a household member be willing to pay per use of an expanded senior center? PLACES FOR EVENTS AND PERFORMANCES Green Music Center at SSU, to be built in 2004 1 2 3 4 5 5.1.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City financially assist the Green Music Center? Please List the Number 5.1.B How many times per month would you and household members attend events at the Green Music Center? (please note the change to month) Please List the Dollar Amount 5.1.0 How much would you or a household member be willing to pay to attend an event at the Green Music Center? Outdoor multiuse pavilion, performing stage, or band shell 1 2 3 4 5 5.2.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build an outdoor multiuse [pavilion. Derformina staae or band shell? Please List the Number 5.2.B How many times per month would you and household members attend events at an outdoor multiuse pavilion, performing stage or band shell? (please note the change to month) Please List the Dollar Amount 5.2.0 How much would you or a household member be willing to pay to attend an event at an outdoor multiuse pavilion, performing stage or band shell? The next item in this category is individual and group picnic 1 2 3 4 5 areas 5.3.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City install new individual and aroun [picnic areas? Please List the Number 5.3.B How many times per month would you and household members use a new individual or group picnic area? (Please note the change back to month) Please List the Dollar Amount 5.3.0 How much would you or a household member be willing to pay per use of a new individual or group picnic area? Outdoor site for community events and fairs 1 2 3 4 5 5.4.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City create an outdoor site for community events and fairs? Please List the Number 5.4.B How many times per month would you and household members attend community events and fairs at an outdoor site? Please List the Dollar Amount 5.4.0 How much would you or a household member be willing to pay to attend a community event or fair at an outdoor site? Neighborhood recreation buildings 1 2 3 4 5 5.5.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build neighborhood recreation buildinas? Please List the Number 5.5.B How many times per month would you and household members use a neighborhood recreation building? Please List the Dollar Amount _ 5.5.0 How much would you or a household member be willing to pay per use of a neighborhood recreation building? Modern stadium 1 2 3 4 5 5.6.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build a modern stadium? Please List the Number 5.6.B How many times per month would you and household members attend an event at a modern stadium? Please List the Dollar Amount 5.6.0 How much would you or a household member be willing to pay per attend an event at a modern stadium? Museum and Gallery 1 2 3 4 5 5.7.A On a scale of one to five (with one being strongly disagree and five being strongly agree) should the City build a museum and aallerv? Please List the Number 5.7.B How many times per month would you and household members visit a museum and gallery? Please List the Dollar Amount 5.7.0 How much would you or a household member be willing to pay per visit to a museum and gallery? YES NO 6.1.0 After learning of of possible projects, should the City should refund the loan and save about $350,000 per year in loan payments? 6.2.0 Would you like to suggest another project that we did not include among the questions? If so, please list a project title. The following questions will be used to help make sure that we received completed surveys of a representative mix of City households. Please list the number 7.1.0 How many years have you lived in the City of Rohnert Park? Please write own or rent 7.2.0 Do you own or rent your home? Please list the number 7.3.0 How many people are in your household? Please list the number 7.4.0 What is your age? M F 7.5.0 Are you a male or a female? Thank you for your cooperation. The results of this survey will be published in the Community Voice. ROHNERT PARK INTEROFFICE MEMO To: Recreation and Parks Commission Subject: Adopt-A-Park Information From: Guy Miller, Recreation Services Manager RECREATION Date: 2/10/04 DEPARTMENT Adopt-A-Park programs are commonplace throughout the United States. Adopting a park can take many forms, including establishing a presence in the park to be on the look-out for vandalism and maintenance problems and reporting these to the City; providing maintenance assistance in the form of general park clean-up, such as picking up litter, painting, weeding and minor planting(e.g., flowers,replacement shrubbery);providing direct monetary assistance for park enhancements; and providing input to the City on park use. The purpose of this program is to build community spirit and a sense of civic responsibility. By supplementing city resources, this program can enhance the condition and beauty of parks and other landscaped areas and improve the quality of life. Who can adopt a park? Adopt-A-Park aims to unite and support all people interested in improving neighborhood parks. These might include: • Individuals • Senior citizens • Neighborhood associations • Youth groups • Schools • Scouts • Church groups • Businesses What can be adopted? Particular areas within parks that may be adopted include: • Sports fields • Playgrounds • Exercise courses • Courts • Flower beds • Bike Paths • Trees and shrubs How can volunteers help? Volunteers care for their adopted area in the following ways: • Reporting park hazards • Caring for trees • Picking up litter • Sweeping courts and pathways • Removing graffiti • Pulling weeds • Raking leaves • Planting flower beds What are volunteers responsible for? Volunteers are required to maintain their adopted park for at least one year. Volunteers are encouraged to work at their park at least once a month. Volunteers make up their own schedules. • Volunteers must abide by all park rules and ordinances. • Volunteers must notify Adopt-A-Park to change specific volunteer duties. • Volunteers must notify city staff when resigning. • Volunteers must return all supplies upon resignation. • Volunteers must keep track of the number of hours spent volunteering on a monthly basis and report total hours to Adopt-A-Park. Hours are tabulated and documented, which helps in the following ways: o Justifies the need for more tools and supplies o Accounts for total donated time to the City for annual statistic reports. o Confirms the growth or decline in volunteer participation. o Assists students that are required to perform community service hours. o Helps our office provide volunteer awards and recognition. City Support Adopt-A-Park provides tools and supplies. The following tools and supplies would be available to volunteers: • Bags and gloves • Litter stick • Gardening tools, such as rakes, hoes, and brooms • Painting supplies, such as paint, graffiti solvent, rollers, brushes, and pans • Safety equipment, such as goggles and masks. All tools - except bags, gloves, and painting supplies—would be on a check-out basis. Acknowledgement& Recognition Adopters would receive: • Official Certificate of Adoption • Adopt-A-Park T-shirts • Invitation to the Annual Recognition Event • Adoption sign naming the adopters to be posted on the adopted site An Adopt-A-Park program could be of great assistance to the Recreation Department and Public Works Department and could instill a great sense of community pride to the participants. ROHNERT PARK INTEROFFICE MEMO To: Recreation and Parks Commission {} Subject: Crane School Baseball Field—Hours of Use From: Guy Miller, Recreation Services Manager RECREATION Date: 2/10/04 DEPARTMENT On April 15, 2003 the Parks and Recreation Commission approved a change in the schedule for the use of the Crane School Baseball Field. The original agreement was to place the following limitations on the field: • No Sunda play • Week v;" +lay to be 5:30-7:30 p.m. only • Saturday limit to a 9:00 a.m. arrival with the first game scheduled to begin at 9:30 a.m. and games will go no later than 5:00 p.m. • Schedule use only • Ages 12 &under only At the April meeting, the Commission approved a modification of these restrictions to allow the teams to arrive at 8:30 a.m. on Saturdays with the first game starting at 9:00 a.m. The final game was allowed to begin at 4:30 p.m. No other modifications to the original agreement were made. The commission held a public hearing and approved the above modification for a six-month trial basis with an evaluation made after this period. Unfortunately, due to the change in staffing, no follow-up evaluation occurred. Cal Ripkin baseball has requested to continue with the modified schedule for the 2004 season. In addition they would like the restrictions on Sunday use lifted so the availability of the Crane School is the same as all other fields in Rohnert Park. They would like the field to be available for practices on Sundays. The Commission is asked to make a recommendation on this issue. ROHNERT PARK INTEROFFICE MEMO ck;_: To: Carl Leivo, City Manager Cc: Recreation and Parks Commission RECREATION Subject: Department Highlights: January 2004 DEPARTMENT From: Guy Miller, Recreation Services Manager Date: February 9, 2004 ADMINISTRATION • Annual Field Use meetings were held with Cal Ripken Baseball, Babe Ruth, Girls Softball, Rohnert Park Soccer, Pop Warner Football, Redwood Empire Baseball and adult Soccer. Field allocations of city-owned and school district fields were made to all groups. Rancho Cotate Little League expressed interest in using fields in Rohnert Park(they are now using Cotati fields). Unfortunately, due to the high demand we were unable to accommodate them. • The Burton Avenue Recreation Center construction was completed and we took possession of the facility on 2/7. The facility looks great with its new facelift including a new kitchen, new paint, and a new patio area. • Ladybug Recreation Building has been closed since Christmas due to a fire. Clean-up is now complete and a contractor has been hired to install new counters, stove, and paint. We expect to be back in the building the first week of March. • Park, picnic, field and tennis court uses booked in January=43 • Total bookings at Community Center, Ladybug and Scout Hut buildings for January= 106, rental revenue= $5,995 (Burton closed for renovation and Ladybug closed due to fire) • Program revenue(contract classes &Rec. Dept. programs) =467 registrations totaling$28,819 • The Recreation Department's annual Volunteer Recognition Tea was held at the Community Center on January 14. Over 80 volunteers (out of 165) attended and enjoyed cheesecake, tea and coffee. They were each handed gifts as a show of appreciation from the Department. Everyone received a notepad and zippy letter opener, those with 50-99 hours received a brass bookmark, and those with over 100 hours received a large tote bag in addition to the bookmark, notepad and letter opener. All of these items were imprinted with the Department logo. Betty Tringali was singled out as the volunteer with the most hours—622! SENIOR CENTER • Julie Bennett of HICAP (Health Insurance Counseling & Advocacy Program) gave a presentation on changes in Medicare and Kaiser coverage. Changes are taking place all around and sometimes these changes seem hard to understand. Julie was here to answer questions for our seniors, and to help them make an �-. educated decision about their medical insurance needs. Attendance for the seminar was very good. • Forty- six seniors made a trip to the Thunder Valley Indian Casino out side of Sacramento. Many of them have never been to this Casino before. They appeared to be very anxious to visit this Casino, since this is the Casino group who is considering building a Casino near our City. The comments from the folks retuning was very positive. They were impressed with the Casino and had a great time. Profit made from the trip was $152.80. • The Senior Craft Shoppe had another good month. They are on a roll! They share 10% of their profits with us, therefore the check they have submitted to the Center was, $108.00. • We had a Living Trust Seminar on Wednesday, January 28, 2004. This seminar was sponsored by American Family Legal Centers. We collected a fee of$125.00 from this company to conduct this informational seminar at our Center. The seminar was held in our Dining Room, there were approximately 40+folks in attendance. The company wishes to schedule another seminar in March. • We were kept busy most of the month preparing for the Super Bowl Party, which was held on Sunday, February 1, 2004. Time was spent scheduling volunteers for Friday, Saturday and Sunday, doing various jobs over those three days. We worked on donations of food, gifts and gift certificates that would be raffled off during every commercial though out the game. I can tell you, we gathered over 110 prizes! Final report on the Super Bowl will be in next month's highlights. CALLINAN SPORTS & FITNESS CENTER • We sold a total of 548 memberships for a total of$40,995 in January. The same time last year we sold 646 for a total of$46,370. For the fiscal year we have sold 2156 memberships for a total of$146,022 compared to 2456 memberships and $150,226 for the same time last fiscal year. This is a significant decline in the membership sales from the previous year and cause for concern. 12,000 direct mail pieces were sent out the first week of February and display ads in the Community Voice promoting our annual special. • The maintenance of our fitness equipment continues to be a big problem. The treadmills had to be repaired numerous times since mid-December and several members have said they were not going to renew their memberships because of this. We are now on our third maintenance company and none seem to be able to provide us with quick service. We have had discussions with Public Works about this problem and are working on an immediate solution. The treadmills are also being evaluated for replacement. • The center was host to the North Bay Martial Arts Championships last weekend and will host the Wine Country Classic Gymnastics Meet this weekend. We are also host to the Hawaiian Martial Arts Open Nationals in March. Several hundred competitors from across the US will attend this event.