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2004/05/17 Parks and Recreation Commission Agenda Packet ✓� CITY OF ROHNERT PARK PARKS & RECREATION COMMISSION Monday, May 17, 2004 7:30 p.m. Rohnert Park City Offices 6750 Commerce Boulevard AGENDA 7:30 I. Call to Order II. Pledge of Allegiance III. Roll Call: L(Bird ['Butler 0 Carlson g Griffin 0 Hotaling Q'Stevens IV. Approval of Minutes April 19, 2004 Commission Meeting V. Report on the Posting of the Meeting Agenda VI. Unscheduled Public Appearances/Public Comment (Please fill out a Speaker Card prior to speaking) 7:45 VII. Old Business A. Review Commission Committees VIII. New Business A. Community Center Truss Repair B. Roberts Lake Dog Park C. Benicia Park Basketball Court D. Ladybug Park Playground Relocation 8:00 IX. Staff Reports A. Department Highlights—April X. Commission Committee Reports A. Aquatics B. Beautification C. Bicycle D. Budget E. Children and Families Page 1 City of Rohnert Park Parks and Recreation Commission Agenda—May 17, 2004 F. Dog Park ^° G. Golf Course H. Master Plan I. Park Watch/Adopt-A-Park J. Senior Center K. Skate Park L. Sports &Fitness Center M. Volunteer Program N. Youth Sports XI. Matters From/For Commissioners Adjournment to a regular meeting scheduled on Monday,June 21, 2004, in City Council Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this Parks &Recreation Commission meeting, please contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to ensure arrangements for accommodation. Please make sure the Recreation Director's office is notified as soon as possible ifyou have a visual impairment that requires the meeting materials to be produced in another format. Page 2 CITY OF ROHNERT PARK RECREATION DEPARTMENT PARKS AND RECREATION COMMISSION LIST OF COMMIISSION COMMITTEES - 2004 AQUATICS Jim Pekkain(Foxtail Golf Council) Meets annually Guy Miller(City Liaison)Ex-Officio Bill Butler John Theilade(Foxtail Gen.Mgr.)Ex- Sachi Hotaling Officio James Stevens Dick Rudolph(Golf Superintendent)Ex- Officio BEAUTIFICATION Meets as needed MASTER PLAN Jerry Griffin Meets as,needed David Cohen—ad hoc member Mike Bird Gay Carlson BICYCLE COMMITTEE LIAISON Meets monthly PARK WATCH/ADOPT-A-PARK Bill Butler Mike Bird Sachi Hotaling BUDGET James Stevens Meets annually Jerry Griffin(alternate) Gay Carlson Bonnie Black—ad hoc member James Stevens SENIOR ACTIVITIES LIAISON CHILDREN AND FAMILIES Meets bi-monthly Meets as needed Gay Carlson Bill Butler Bill Butler Sachi Hotaling SKATE PARK DOG PARK Meets as needed Meets as needed Jerry Griffin Jerry Griffin Sachi Hotaling James Stevens Elizabeth Desmond-ad hoc member Bonnie Black—ad hoc member David Cohen—ad hoc member GOLF COURSE SPORTS&FITNESS CENTER Meets bi-monthly Meets as needed Mike Bird(P&R Commission) Mike Bird Gay Carlson(P&R Commission) James Stevens Jerry Griffin(P&R Commission) Jim Cronin(Citizen member at-large) Dawn Shafer(Foxtail Golf Council) eTh Page 1of2 VOLUNTEER PROGRAM Mike Bird Bill Butler Sachi Hotaling YOUTH SPORTS Meets as needed Mike Bird Bill Butler Gay Carlson Jerry Griffin(alternate) AD HOC COMMITTEE MEMBERS Bonnie Black David Cohen Elizabeth Desmond Revised April 19,2004 . _ 1 Page2of2 tll m f a a A4t g ! !dIiiLIH Q";t,0 cL x a:#� ssyo \ r' SQ', asro x . 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'�� : �- - '� ,.rT �� ,.,a ��T ..bra ` :�: N � -"'''$\,3,%-5:A-%*:;,;::: Y „�" 'S ` �•yy r & 's �s ,,Ar,-,,^" r y^ fix v ,a1.0....., i r � s 3 % a g w 2. ; Rpt$; -,t -.z. ,, {>' ,,`� � c% �� a 4 .-4.- ----'-"-?4. �6' Y�.rt Y6 yx -� $3x 3x4 ,,, 9 K,. hk e iii f ,.a '4 .4 : -4``k -- t`f'�t- 4-- s ' x ' cww m s ,t ;#� 'z }�5 ^fig' s o ._: {`= r- ,-.. kFy- r?:. p a r^- ,s _ `'' . "�`�..'•- 1., may°,;: 'z >+ ��. ate i rte, *r" 4f i£ •'# .gds t r. \,�': .-.z € ` 'C ,L tea•.. .'ate'.; - ,` T --- .rT ... 5 S" .r`ate `� -.s � , ' }?. � a r { t '•a - m �T,.,. --1 INTEROFFICE MEMO a0""PR'P°k+ To: Carl Leivo, City Manager Cc: Recreation and Parks Commission CAt1POR�t Subject: Monthly Recreation Highlights From: Guy Miller, Recreation Services Manager Date: 5/11/04 ADMINISTRATION • Met with Community Garden participants to organize a new Board of Directors. The past board members have all moved away and a new board is needed. Several gardeners volunteered to be on the board. • The Community Center truss renovation is scheduled to begin May 24. The pre- construction meeting was held and plans for moving the Recreation Department offices are underway. • It appears that the use conflicts at Magnolia Park tennis courts have subsided for the moment. A representative from the Rohnert Park Tennis Club made a presentation at the Recreation and Parks Commission meeting and gave a brief overview of their program and history with the Recreation Department. The residents who complained about not having enough court time were invited to attend the meeting,but did not. The Commission agreed with the Recreation Services Manager assessment of the situation and solution. • A brief presentation was made to the City Council regarding facility and program fees for Recreation. We are recommending several fee increases to offset increased operating expenses. • A meeting was held with representatives from the Early Learning Institute and First Five Sonoma County to evaluate the Child Care Voucher Program. This program provides funds for children to participate in recreation opportunities in Rohnert Park. The program was a success last year with over 25 providers participating. Most of the providers purchased swim passes for their children. • Arson and vandalism continue to plague us. Burton Avenue Recreation center was vandalized on Easter weekend. Several windows were smashed out and a fire was started in the kitchen. With the help of REMIF, Public Works, and Recreation Department personnel, the building was made ready for a wedding reception within a week of the incident. • Park,picnic, field and tennis court uses booked in April = 733, revenue $1,650. • Total bookings at Community Center, Burton, Ladybug and Scout Hut buildings for April= 101,rental revenue= $6,946 • Program revenue(contract classes &Rec. Dept. programs, excluding Aquatics)= 623 registrations totaling $53,283.50. In addition, we accepted 193 swim registrations for spring and summer lessons totaling$6,834. SENIOR CENTER • April 9...was the last day for AARP Tax Preparation Service. This service was providing tax services to low-to-moderate-income individuals every Friday. AARP was suggesting a $10.00 donation for services rendered. During the tax season they collected $948.00. They gave that money to the Senior Center. A thank you letter from the Center's staff and a letter from the Mayor are on the way to the dedicated and generous volunteers of this program! • April 16...the first Bingo Party and Hot Dog Day this year was held. We had a wonderful turnout, approximately 70 participants. Along with bingo we conducted a raffle, and gave away some great prizes! During the bingo break we served lunch. It appeared that all bingo players bought a Hot Dog lunch. We also had some non-bingo players coming in for Hot Dogs. With the two events combined, we netted $691.23. • April 8 & 17...Tripping With Martha offered two day trips to the month's activities. The first one was to the Asian Art Museum and Coit Tower. The second trip was to the Oakland Paramount Theatre and a visit to Jack London Square. We had a total of 30 Participants. The profit for the trips was, $126.00.. • April 13...Shodakai Indian Casino Day Trip was another success. We had 50 seniors participate. The trip made a profit of$241.00. • April 20...the free Stamping Workshop was held. We had a good turnout for the demonstration. Debbie Schwanke demonstrated some quick and easy projects. Then, each senior was able pick a project and have it completed before the end of class. From that demonstration, we have nine folks sign up for the next class. Therefore, we will offer a Stamping Workshop every second Tuesday of the month. • April 21...we had another Living Trust Seminar sponsored by American Family Legal Centers. We collect a fee of$125.00 for these informational seminars. This company had a seminar back in January of'04. The last seminar they held had such a good attendance they decided to do another. This seminar also was well attended. • Private Computer Lessons continue. We had three new students. We collected $30.00 for the classes • Gem of a Getaway Cruise has 53 seniors signed up! The center makes $50.00 per sign up. The cruise is in September; we'll see what the outcome is then. YOUTH ACITVITIES • The after school program enjoyed a visit to the animal shelter on April 6. The children learned about taking care of animals, and they got to meet several cats, dogs,bunnies, guinea pigs and rats. • Our Swinging Spring Camp at Ladybug Rec. Building had over 40 children enrolled for the week. They had two field trips—the animal shelter, and Mary's Pizza Shack. They also participated in games and arts and crafts. We had one instance of a camper who ran away from the campsite,but staff and Public Safety handled the situation. • Interviews were held throughout the month of April for summer camp staff. We had many well-qualified people apply. We will be hiring ten new people, and we have seventeen staff returning from last summer. • We had to cancel a teen concert in April because Burton Avenue Rec. Center had been vandalized. Some equipment was used to start a fire in the kitchen. Fortunately, it was a broken speaker. Since the fire was quickly extinguished by the fire suppression system, it only took a week to put the building back in order. Besides breaking may windows and doors, the vandals also destroyed the vcr and video game system in the after school program room, and stole some telephones. CALLINAN SPORTS & FITNESS CENTER • Membership totals were $23,444 for April 2004, compared to $23,217 for the same period last year. Year-to-date, we are behind $10,000 compared to last year. • We hope to generate a significant increase in sales for the month of May with a new membership type. We are now offering a Swim/Gym Pass. This membership enables annual members (single and family memberships) the opportunity to purchase a Summer Season Pool Pass for an additional fee. The Summer Season Pass is good for all Lap Swim, Recreational Swim, and Family Swim sessions from now through September 6. We placed an ad in The Voice and have had many phone calls to inquire about this special. • Word has gone out that we are in the process of purchasing new Fitness Room equipment (treadmills, bikes, weight machines, etc.) Staff has met with several major vendors and plans are forming to give the Free Weight Room and Fitness Room a well-deserved facelift. There is a lot of new and exciting equipment and it will be a fun challenge to come up with the best we can afford. • We are hosting 3 basketball tournaments (April, May, June) for the Girls North Bay Shootout Series. We are using both the Mountain Shadows Middle School and the Sports Center for these tournaments. The rental fee total for these events will be around $2,000. • The Sports Center parking lot has been hit several times this past month by car burglars. • Each time Public Safety responded but the culprits were long gone. This has been an ongoing problem and we are afraid it is affecting our customers. Staff will ask Public Safety to increase patrol in the area and maybe set up a sting situation to catch the thieves. • We are experiencing an almost complete staff turnover because most part timers are either graduating or going home for the summer. At this point we have hired several new staff and are in the process of getting them trained. ADULT SPORTS • Our Summer Softball Leagues started on May 3. We are now playing at Sunrise Park and Magnolia Park, since Benicia Park was turned over to Little League Baseball. Magnolia Park has now two softball fields. Several nights a week both fields are used by adult softball. After a rocky start (the base anchors were not placed in the right position at the new field), things seem to be going ok. A neighbor complained about the foul language used by ball players and the trash left behind. We have sent a letter to all managers to encourage players not to use alcohol, foul language (a lot of players do bring their families to the game) and to pick up all trash that their group left behind. It is our understanding that there is no park cleanup until the Monday after the weekend. We asked Public Works to correct that problem. • Our spring basketball league is now halfway through the season with very little problems. All games are played at the Mt Shadows Middle School.