2004/06/21 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK
PARKS &RECREATION COMMISSION
Monday, June 21, 2004
7:30 p.m.
Rohnert Park City Offices
6750 Commerce Boulevard
AGENDA
7:30 I. Call to Order
II. Pledge of Allegiance
III. Introduction and Oath of Office of New Commission Member Chuck
Rogers
IV. Roll Call:
0 Bird ['Butler 13/Carlson 0 Griffin 0 Hotaling QrRogers
C'Stevens
V. Approval of Minutes May 17,2004 Commission Meeting
VI. Report on the Posting of the Meeting Agenda
VII. Unscheduled Public Appearances/Public Comment
(Please fill out a Speaker Card prior to speaking)
7:45 VIII. Old Business
A. Review Commission Committees
B. Community Center Truss Repair Update
IX. New Business
A. Set Date for Park Tour
8:00 X. Staff Reports
A. Department Highlights—May
XI. Commission Committee Reports
A. Aquatics
B. Beautification
C. Bicycle
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4
City of Rohnert Park Parks and Recreation Commission Agenda—June 21, 2004
D. Budget
E. Children and Families
F. Dog Park
G. Golf Course
H. Master Plan
I. Park Watch/Adopt-A-Park
J. Senior Center
K. Skate Park
L. Sports&Fitness Center
M. Volunteer Program
N. Youth Sports
XII. Matters From/For Commissioners
Adjournment to a regular meeting scheduled on Monday,July 19,2004,in City Council
Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or
other person to assist you while attending this Parks &Recreation Commission meeting,please "1
contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to
ensure arrangements for accommodation. Please make sure the Recreation Director's office is
notified as soon as possible if you have a visual impairment that requires the meeting materials
to be produced in another format.
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CITY OF ROHNERT PARK
RECREATION DEPARTMENT
PARKS AND RECREATION COMMISSION
LIST OF COMMISSION COMMITTEES - 2004
AQUATICS Jim Pekkain(Foxtail Golf Council)
Meets annually Guy Miller(City Liaison) Ex-Officio
Bill Butler John Theilade(Foxtail Gen. Mgr.) Ex-
Sachi Hotaling Officio
James Stevens Dick Rudolph(Golf Superintendent) Ex-
Officio
BEAUTIFICATION
Meets as needed MASTER PLAN
Jerry Griffin Meets as needed
David Cohen—ad hoc member Mike Bird
Gay Carlson
BICYCLE COMMITTEE LIAISON
Meets monthly PARK WATCH/ADOPT-A-PARK
Bill Butler Mike Bird
Sachi Hotaling
BUDGET James Stevens
Meets annually Jerry Griffin(alternate)
Gay Carlson Bonnie Black—ad hoc member
James Stevens
SENIOR ACTIVITIES LIAISON
CHILDREN AND FAMILIES Meets bi-monthly
Meets as needed Gay Carlson
Bill Butler Bill Butler
Sachi Hotaling
SKATE PARK
DOG PARK Meets as needed
Meets as needed Jerry Griffin
Jerry Griffin Sachi Hotaling
James Stevens Elizabeth Desmond - ad hoc member
Bonnie Black—ad hoc member David Cohen—ad hoc member
GOLF COURSE SPORTS & FITNESS CENTER
Meets bi-monthly Meets as needed
Mike Bird(P&R Commission) Mike Bird
Gay Carlson(P&R Commission) James Stevens
Jerry Griffin(P&R Commission)
Jim Cronin(Citizen member at-large)
Dawn Shafer(Foxtail Golf Council)
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VOLUNTEER PROGRAM
Mike Bird -_
Bill Butler
Sachi Hotaling
YOUTH SPORTS
Meets as needed
Mike Bird
Bill Butler
Gay Carlson
Jerry Griffin(alternate)
AD HOC COMMITTEE MEMBERS
Bonnie Black
David Cohen
Elizabeth Desmond
Revised April 19,2004
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vtINERT pqR.
INTEROFFICE MEMO
To: Carl Leivo, CityManager i9" 62
g �itREATION"
Cc: Parks and Recreation Commission DEPARTMENT`
Subject: May 2004 Recreation Department Monthly Report CALIFOR$o-
From: Guy Miller, Recreation Services Manager
Date: June 10, 2004
ADMINISTRATION
• The Community Center truss repair project began this month. The Recreation
offices were moved from the lobby to two vacant offices in the rear of the
building. We anticipate staying in this location until early July. Many thanks to
PW and IT employees for all the help making this move. A bigger thanks to Jan,
Donna, and Andrea for putting up with all the noise and inconvenience created by
this project. This project is funded by the 2000 State Park Bond Act.
• The School District Joint Use Agreement expires at the end of June. The district
has been contacted to request a meeting to discuss the agreement. Issues to be
discussed include the use of the elementary schools for youth sports programs and
school athletic field maintenance. PW will attend this meeting. We hope to have a
new agreement in place late July.
• The Childcare Recreational Voucher Program(Prop 40 funds)has been revamped
and will continue to be offered to local childcare providers. The program provides
funds to residential and commercial childcare providers to participate in off-site
recreational and cultural activities. The program is administered by the Recreation
Department.
• Sonoma State University's Office of Community Service Learning recently
honored community members who have contributed to the programs at SSU.
Wendy Audiss was invited to a breakfast ceremony on May 14, where she was
awarded a certificate honoring her work with the Connections Across Generations
program.
• Park,picnic, field and tennis court uses booked in May=799,revenue$2,820.
• Total bookings at Community Center, Burton, Ladybug and Scout Hut buildings
for April= 117,rental revenue=$10,011.50.
• Program revenue(contract classes &Rec. Dept. programs, excluding Aquatics)=
443 registrations totaling$37,947.50. In addition, we accepted 157 swim
registrations for spring and summer lessons totaling$6,463.
YOUTH PROGRAMS
• Camp sign ups continue to trickle in,but all camps are less than half full. We are
hoping that we will have a last minute rush in June. We have nine new staff
.-t members, and nineteen returning Recreation Leaders.
• A Teen Concert was held on Friday, May 7 at the Burton Avenue Recreation
Center. Approximately 50 people paid to see the bands (Lights Out, These Days,
Jealous Again, Actions Aside and Endure). This event broke even.
• The concert scheduled for May 21 was cancelled as two of the bands dropped out
at the last minute.
• Enrollment continues to decline in our after school program. The Burton Ave.
site averages 5 children per day(enrollment is 7), and the Ladybug site averages
10 children per day(enrollment is 13). Even though participants pay weekly,they
do not attend every day due to other commitments. Staff is considering the
feasibility of continuing these programs next school year.
COMMUNITY GARDEN
• The Community Garden has seated a Board of Directors, which has met several
times in May. Several issues have come up regarding budget, interpersonal
relationships, and security at the garden. Many hours of staff time have been
spent going over details with members of the garden. Hopefully the new Board
will be able to handle these issues thereby reducing the number of hours that staff
will spend regarding the garden.
SENIOR CENTER AND PROGRAMS
• Congresswoman Lynn Woolsey visited our Center. Congresswoman Woolsey
held a Town Hall Meeting to discuss the Republican Medicare Bill, and how it
will affect seniors in the community. We had about 35 seniors in attendance.
• Trippin with Martha was on the road again. The seniors visited Jack London
Museum and the Benzinger Winery. We had 7 participants and made a profit of
$22.00.
• 36 (hopefully) lucky seniors went to Shodakia Indian Casino. Profit on the trip
was $184.80.
• We transported eight seniors to the 34th Annual Senior Rally at the State Capital.
This annual forum has been credited with providing a number of services for the
elderly in California. At past rallies, the governor, state senators and assembly
addressed the crowd. Each senior donated $5.00 as a transportation fee, in
appreciation for using the Sunshine Bus for the day. We collected$35.00 for the
event.
• Some our talented seniors performed at Variety Friday. We had 40 folks in
attendance and they seemed to have had a good time. There was a$1.00
admission fee and we gave away a raffle prize. The profit for the show was
$85.00.
• Brownie Troop 196 visited the Center to make a presentation to the seniors. As
their troop project, they choose to collect pennies for the year and donate them to
the Senior Center. The project was called"A Penny Saved is a Penny Earned". I --�
called the Voice, (we couldn't miss having this wonderful gesture by the
Brownies go unnoticed)they were kind enough to come out and take pictures of
the Brownies and the seniors. The article was in the following weeks Voice. We
are still counting the pennies, however, the last count of the rolled pennies was
$82.00.
• A Travel Page will be added to the SCAN. We will feature Martha's Day Trips,
but we will add a variety of other travel options. Here is a sample...
• October 26-27 2004, Reno Overnighter, staying at the RENO HILTON including
tickets to an evening with"YAKOV SMIRNOFF", in the Reno Hilton
Showroom. Trip includes lots of extras...Cash back,breakfast and Dinner
coupons and more!
• December 14-16, 2004..."Hearst Castle" for the Holidays! Package includes a,
Two-night stay at Embassy Suites in San Luis Obispo, with an evening holiday
tour of Hearst Castle. Folks will be spending time in Solvang, Cambia, and
Monterey, including a tour of the Mission San Juan Bautista.
• April 19—May 4 2005... "Island Paradise Cruise", a 16 day Hawaiian cruise.
Participants will tour five islands including a stop at Incenada. This trip begins
and ends in L.A.
CALLINAN SPORTS & FITNESS CENTER
• Memberships total were $17,549 for May 2004, compared to $21,016 for the
same period last year. Year-to-date, we are behind$10.000 compared to last year.
• The Gym/Swim Pass has not really taken of yet. Now the pools are open we hope
to reach more potential customers. Our 2-Month Special will be extended
through July,because it usually is a slow month for us.
• Resident card sales have fallen significantly compared to last year's numbers. We
sold only 25 cards in May 2004, compared to 120 cards in May 2003. Year-to-
date residents card sales are down by $3480 compared to last year. Guy will
contact Foxtail Golf Course to see what they are doing re: advertising.
• We have received quotes from several fitness equipment vendors. We have also
met with Public Works to discuss power requirements for the new equipment.
We were told that all power changes/updates are possible. We now have to
finalize our wish list and get the authorization to move forward.
• Our Basketball and Softball Leagues are in the middle of their season. We have
not had any rainouts so we should be able to finish as planned.
• We hosted 2 girls' basketball tournaments. About 100 girls participated in The
North Bay Shootout Series. We collected $912.00 for this rental. We have lost
Atlas All Stars as a rental because they did not have enough sign-ups. We are
looking for a new group to occupy the Activity Room during the evening hours.
• We have not had any vandalism/problems in the parking lot lately. We did have 3
break-ins in the men's locker room. This is very hard to control. The suspected
person was a day-use guest who has stopped coming around.
• New staff has been hired and are in the process of being trained. These staff
members have successfully completed First Aid and Adult CPR.
CITY OF ROHNERT PARK
PARKS AND RECREATION COMMISSIONERS
Appointed
Commissioners Initial Date Term Expires
Mike Bird 1/03 12/31/04
503 Dixie Court
Rohnert Park,CA 94928
585-0962(H),585-2222(W),585-2232(FAX)
Bill Butler 3/03 12/31/04
1188 Cielo Circle
Rohnert Park,CA 94928
795-4255(H),794-3291 (W)
Gay Carlson, 1/97 12/31/04
5729 Davis Circle
Rohnert Park,CA 94928
584-5683 (H)
Jerry Griffm 1/93 12/31/04
4541 Fairway Drive
Rohnert Park,CA 94928
585-2359(H),545-7362(W)
Sachi Hotaling 3/03 12/31/04
5700 Davis Circle
Rohnert Park,CA 94928
206-0806(H),696-7242(cell)
Chuck Rogers 5/04 12/31/04
1319 Gaspar Court
Rohnert Park,CA 94928
584-0192(H)
James F. Stevens 7/85 12/31/04
7494 Monique Place
Rohnert Park,CA 94928
795-8773 (H),528-5266(W)
Recreation Department/Community Center,5401 Snyder Lane,588-3456,FAX 588-3444
Callinan Sports and Fitness Center,5405 Snyder Lane,588-3488,FAX 588-3475
Senior Center,6800 Hunter Drive,Suite A,585-6780,FAX 585-6790
Rev. 6/10/04