2004/07/19 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK
PARKS & RECREATION COMMISSION
Monday, July 19, 2004
7:30 p.m.
Rohnert Park City Offices
6750 Commerce Boulevard
AGENDA
•
7:30 I. Call to Order
II. Pledge of Allegiance
III. R91.1 Call:
Bird d Butler 2rCarlson V1 Griffin ❑ Hotaling ®'Rogers
0 Stevens
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n IV. Approval of Minutes Jxd'y 21,2004 Commission Meeting
V. Report on the Posting of the Meeting Agenda
VI. Unscheduled Public Appearances/Public Comment
(Please fill out a Speaker Card prior to speaking)
7:45 VII. Old Business
A. Park Tour—July 31, 9-11 a.m.
B. Community Center Truss Repair Update
VIII. New Business
A. Dog Park Committee
B. Community Center Floor Renovation
C. Youth Soccer/Recreation Development Grant
8:00 IX. Staff Reports
A. Department Highlights—June
X. Commission Committee Reports
A. Aquatics
B. Bicycle
C. Budget
D. Children and Families
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City of Rohnert Park Parks and Recreation Commission Agenda—July 19, 2004
E. Dog Park '1
F. Golf Course
G. Park Master Plan
H. Park Watch/Adopt-A-Park
I. Senior Center
J. Skate Park
K. Sports&Fitness Center
L. Volunteer Program
M. Youth Sports
XI. Matters From/For Commissioners
Adjournment to a regular meeting scheduled on Monday, August 16, 2004, in City Council
Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or
other person to assist you while attending this Parks &Recreation Commission meeting,please
contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to
ensure arrangements for accommodation. Please make sure the Recreation Director's office is
notified as soon as possible ifyou have a visual impairment that requires the meeting materials
to be produced in another format.
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CITY OF ROHNERT PARK
RECREATION DEPARTMENT
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PARKS AND RECREATION COMMISSION
LIST OF COMMISSION COMMITTEES - 2004
PARK MASTER PLAN
AQUATICS Meets as needed
Meets annually Mike Bird
Bill Butler Gay Carlson
Sachi Hotaling Chuck Rogers
James Stevens
PARK WATCH/ADOPT-A-PARK
BICYCLE COMMITTEE LIAISON Mike Bird
• Meets monthly Sachi Hotaling
Bill Butler James Stevens
Jerry Griffin(alternate)
BUDGET Bonnie Black—ad hoc member
Meets annually David Cohen—ad hoc member
Gay Carlson
James Stevens . SENIOR ACTIVITIES LIAISON
Meets bi-monthly
CHILDREN AND FAMILIES Gay Carlson
Meets as needed Bill Butler
Bill Butler
Sachi Hotaling SKATE PARK
Chuck Rogers Meets as needed
Jerry Griffin
DOG PARK Sachi Hotaling
Meets as needed Elizabeth Desmond-ad hoc member
Jerry Griffin David Cohen—ad hoc member
James Stevens
Bonnie Black—ad hoc member SPORTS &FITNESS CENTER
Meets as needed
GOLF COURSE Mike Bird
Meets bi-monthly James Stevens
Mike Bird(P&R Commission)
Gay Carlson(P&R Commission) VOLUNTEER PROGRAM
Jerry Griffin(P&R Commission) Mike Bird
Jim Cronin(Citizen member at-large) Bill Butler
Dawn Shafer(Foxtail Golf Council) Sachi Hotaling
Jim Pekkain(Foxtail Golf Council)
Guy Miller(City Liaison)Ex-Officio
Dan Ross(Foxtail Gen. Mgr.)Ex-Officio
Dick Rudolph(Golf Superintendent)Ex-
Officio
Over
YOUTH SPORTS
Meets as needed
Mike Bird
Bill Butler
Gay Carlson
Jerry Griffin(alternate)
AD HOC COMMITTEE MEMBERS
Bonnie Black
David Cohen
Elizabeth.Desmond
Updated June 21,2004
Page 2 of 2
INTEROFFICE MEMO 0zr1..4
To: Carl Leivo, City Manager
•
Subject: Monthly Highlights: June 2004
CA Fo*nt,
From: Guy Miller, Recreation Services Manager
Date: 7/14/04
ADMINISTRATION
• The entire Recreation Department operation was temporarily moved to the rear
offices of the Community Center due to the renovation of the overhead truss in
the lobby. This project is funded by the 2000 Bond Act. The project is expected to
be complete mid-July and the offices will return to the lobby area.
• The Community Center Floor Renovation Project will be put out to bid soon. The
floor is in very poor condition and is in need of replacement. Winsler and Kelley
have prepared a task order for the project and the original architect will act as a
consultant.
• Park,picnic, field and tennis court uses booked in June=736,revenue$3,090.
• Pool rentals= 198 bookings, $8,015.
• Total bookings at Community Center,Burton, Ladybug and Scout Hut buildings
for June=93,rental revenue=$9,010.58
• Program revenue(contract classes &Rec. Dept.programs, excluding Aquatics)=
407 registrations totaling$40,362. In addition,we processed 116 swim school
registrations totaling$5,006.
YOUTH PROGRAMS
• Our camps got underway on June 14. All five camps were a go, with enrollment
at one-half to three-fourths capacity for most camps,with a total of 212 enrolled
campers for the first few sessions. Staff has been reduced as a response to the
lower enrollment. A decline in camp enrollment is being observed by many other
agencies offering camps. The campers are enjoying swimming, sports, arts &
crafts and excursions.
• We encountered some vehicle breakdowns,but with the help of Public Works and
the flexibility of the staff,we were able to complete all of our excursions for Teen
Camp and All Around the Town.
COMMUNITY GARDEN
• The Garden suffered some vandalism in the month of June. The pole gate to the
driveway was locked shut with an unknown lock,which had to be cut off. The
front gate into the garden was broken, and had to be repaired.
SENIOR CENTER
• A casino trip to Twin Pines was held on June 8. Thirty-eight seniors signed up.
Five lucky passengers had a comp for the trip. They won the comp at our last
Bingo Party. Profit was $131.80.
• We had a Day Trip that took 8 passengers to the diRosa Preserve in the Napa
Valley. It was a great trip,much enjoyed by everyone. Profit was$62.00.
• Lifeline Screening was held at the Center on June 25. This service offers folks an
opportunity to learn first hand about the warning signs and risk factors associated
with stroke. There appeared to be a good turn out of participants. Even our City
Manager was here to be screened. Lifeline paid the Senior Center$150.00 to use
our facility.
• Our Annual Choir Concert and Dinner was held on June 27. We had a sponsor
for this event. Kaiser Senior Advantage donated$150.00 to the event. That
donation more than covered our food costs. Ticket sales for this event were great!
Profit was$1,658.77.
• A field trip was held traveling to the Legion of Honor Museum. The Museum had
an outstanding show that brought comments of...overwhelming,unbelievable and
I'm so glad I came. After,the seniors left for Crissy Field where they enjoyed a
lunch from Port of Subs. Profit was $107.00.
CALLINAN SPORTS & FITNESS CENTER
• Memberships total were $23,659 for June 2004, compared to $24,690 for the
same period last year. In 2003 we sold year to date $277,979 in memberships.
This year we sold year to date$277,209 in memberships. We are$770 behind for
the year total.
• We have finalized our wish list for the cardio equipment. The list consists of 10
Treadmills, 4 Recumbent Bikes, 4 Upright Bikes, and 4 Elliptical Runners, and 22
new mats. All these pieces have an individual fan built in. This was a great
selling point because we don't have air conditioning in our Fitness Rooms. We
are now waiting for final approval from City Council. Delivery time is about 6
weeks. We will work with Public Works to get the power supply updated in the
next month or so. Hopefully we will only have to close down a portion of the
Cardio Room to get it all changed over. Our old equipment seems to breaking
down almost on a daily basis so we are anxious to get the new stuff.
• We hosted again Project Graduation on June 9 through June 13. We had a few
complaints from members because the facility was closed at certain times.
Project Graduation and staff put in an enormous amount of work each year. It
went smoothly and there were enough volunteers to do clean up. '1
• We also hosted a 2-day basketball tournament at the Sports Center and Mt.
Shadows Middle School.
• Staff recruiting and training is ongoing.
AQUATICS
• All five pools were opened by June 12. A total aquatic staff of 75 employees was
recruited, interviewed,processed, and trained.
• A total of 521 children took swimming lessons session I, and 450 in session II.
This is a 30%drop in lesson attendance compared to last year. Staffing levels
have been reduced to reflect this change.
• The Rec Swim attendance for June was 6781. This is also down from 8410 in
2003.
STADIUM
• A meeting was held with Sonoma State to see if they were interested in any of the
bleachers, lights or other fixtures. They showed some interest,but felt that many
of the bleachers were just too big. They will notify us of their intent shortly. The
fixtures will also be offered to CRPUSD.
INTER_- OFFICE MEMO
TO: Carl Leivo FROM: Vicki A. Wilkerson
City Manager _ Recreation Supervisor
RE: Senior Center Quarterly Report DATE: July 9, 2004
The following is a re-cap of acitivites which have occurred at the Senior Center for the
fourth quarter(April through June) of the fiscal year 2003-2004
Number of groups/activities: 2004 2003
Department (each counted once) 132 138
Non-department (counted each use) 173 179
Attendance:
Department 16,203 17,651
Non-department 4,631 4,830
Total 20,834 22,481
Fees Collected:
Senior Center Programs* $13,097.53 $16,355.26
Senior Center Rentals $4,491.11 $3,833.25
,..� Total $17,587.94 $20,188.51
Registrations Processed: $190.00 $289.00
Transportation:
Sunshine Bus 287 313
Excursions 191 153
*Breakdown of Accounts:
Classes $1,294.00 $1,418.21
Activities $6,551.95 $9,842.51
Excursions $1,158.00 $936.00
Donations _ $1,501.50 $822.50
Sunshine Bus $636.60 $683.50
Scholarship $1.00 $2.00
Newsletter Subscriptions $913.00 $1,172.00
Advertising $375.00 $525.01
Drop-In $343.50 $334.51
Craft Shoppe _ $273.00 $219.00
Miscellaneous $141.48 $400.00
Volunteer Hours: 2,140.25 2,004.30
Senior Center- Craft Shoppe-
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Recreation Department
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" City of Rohnert Park
5401 Snyder Lane
IO 62 Rohnert Park, CA 94928
707-588-3456
FAX 707-588-3444
CALIFORS°
July 14, 2004
Commission Dog Park Committee Members:
I would like to hold a Dog Park Committee meeting immediately after the regular
Commission Meeting on July 19. We will be looking at existing plans and specifications for
the park. I would like to begin the formulation of a plan to make this park a reality using
resources from the community. Please let me know if you cannot attend.
You truly,
Guy tiler
Recreation Services Manager
^1