2004/09/20 Parks and Recreation Commission Agenda Packet CITY OF ROHNERT PARK
PARKS & RECREATION COMMISSION
Monday, September 20, 2004
7:30 p.m.
Rohnert Park City Offices
6750 Commerce Boulevard
AGENDA
7:30 I. Call to Order
II. Pledge of Allegiance
III. Roll Call::
Bird U.4 Butler C'Carlson IZGriffin E Rogers L"Stevens
IV. Approval of Minutes August 16, 2004 Commission Meeting
V. Report on the Posting of the Meeting Agenda
VI. Unscheduled Public Appearances/Public Comment
(Please fill out a Speaker Card prior to speaking)
VII. Scheduled Public Appearance
A. Bonnie Black, Best Friends Canine Club
7:45 VIII. Old Business
A. Community Center Truss Repair(update)
B. Community Center Floor Renovation(update)
C. Purchase of new cardio exercise equipment for Sports &Fitness
Center(update)
D. Review of Dog Park Plans (discussion)
E. Review of Youth Soccer Development Grant(discussion)
IX. New Business
A. Adopt-A-Park Program(discussion and recommendation)
B. Commission Vacancy(report)
8:30 X. Staff Reports
A. Department Highlights—August
B. Quarterly Reports—April 1-June 30, 2004
Page 1
City of Rohnert Park Parks and Recreation Commission Agenda—September 20, 2004
XI. Commission Committee Reports
A. Aquatics
B. Bicycle
C. Budget
D. Children and Families
E. Dog Park
F. Golf Course
G. Park Master Plan
H. Park Watch/Adopt-A-Park
I. Senior Center
J. Skate Park
K. Sports &Fitness Center
L. Volunteer Program
M. Youth Sports
XII. Matters From/For Commissioners
Adjournment to a regular meeting scheduled on Monday, October 18, 2004, in City Council
Chambers at the Rohnert Park City Hall, 6750 Commerce Boulevard, at 7:30 p.m.
DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or
other person to assist you while attending this Parks &Recreation Commission meeting, please
contact the Recreation Department at (707) 588-3456 at least 72 hours prior to the meeting to
ensure arrangements for accommodation. Please make sure the Recreation Director's office is
notified as soon as possible if you have a visual impairment that requires the meeting materials
to be produced in another format.
Page 2
..,OIINERT PARK
62
ECREATION``
DEPARTMENT
CALIFORN1P
CITY OF ROHNERT PARK
ADOPT-A-PARK PROGRAM
::::•:•:•:•:•:•:::•::::::::::
cket
Updated 9/04
r\ 0.pNMERT PARE
CITY OF ROHNERT PARK
EN OEPARTMNT ADOPT-A-PARK PROGRAM
CwiTroaMTa
POLICIES
Civic groups,individuals,and businesses may apply to adopt a park in the City of Rohnert Park.
A minimum one-year commitment is required,except in the first year of participation when all
new contracts will be written through December 31 of that year. When a contract expires,if
acceptable to both parties,the adopting organization may renew the commitment for an
additional year.
Requests to adopt specific parks are processed on a first-come,first-serve basis. If more than
one organization simultaneously requests the same park,a lottery will be held to select which
organization will adopt that park. The Recreation Services Manager will make the final
determination as to whether a group can participate and make final park assignments.
When children participate,the Adopter will have emergency contact information accessible at
the site. There must also be one adult supervisor for every five children.
The adopting organization may elect to clear the designated park on a quarterly,bi-monthly,or
monthly basis. Certain parks may require a monthly or bi-monthly commitment.
The adopting organization may elect to include maintenance(such as weeding or painting),or
beautification(such as planting flower beds)as part of their Adopt-a-Park commitment.
A representative from the adopting organization must contact the Department of Recreation at
707-588-3456(Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m.)at least 24
hours prior to the cleanup, so arrangements can be made to pickup debris.
The adopting organization may keep any proceeds derived from recycling materials cleared from
the park during cleanup.
Participation in the Adopt-a-Park program can be hazardous. Each volunteer is required to sign
an Adopt-a-Park Volunteer Agreement form before participating in the program. A parent or
guardian's signature is required for children under the age of eighteen. When children
participate,the Adopter must have emergency contact information accessible at the site..
At the time an organization adopts a park,the City of Rohnert Park will provide the following to
each participating organization. Please call the Department of Recreation at 707-588-3456 to
request bags and/or gloves at least 24 hours prior to the clean-up. Pick-up of these items will be
at 600 Enterprise Drive at the Public Works Corporation Yard office.
• Signage identifying the adopting organization
• Trash bags
• Gloves(participants may supply their own gloves if they prefer)
• Safety information
All participants are required to read the safety information and conduct themselves in a safe
,,.N manner at all times while participating in the program. In addition,each participant is required
to wear gloves while clearing the park.
AONXERT PARA
"."N ��-- CITY OF ROHNERT PARK
E` MEN
DEPARTMENT ADOPT-A-PARK PROGRAM
CALIFORN��
APPLICATION
ORGANIZATION(As it is to appear on sign)
(up to 20 characters per line—one or two lines)
GROUP CONTACT PERSON
TITLE OR POSITION
PHONE NUMBER(Day) (Evening)
MAILING ADDRESS
ESTIMATED NUMBER OF PARTICIPANTS
PREFERRED ADOPTION LOCATION(Name of Park)
TENTATIVE STARTING DATE
ANNUAL NUMBER OF WORK DAYS(Six,Twelve or Twenty-four)
ANTICIPATED WORK DAY
STATEMENT OF AGREEMENT
As representative of this organization,I have read and agree to abide by the policies,
regulations and safety recommendations as put forth by the City of Rohnert Park in regard to the
Adopt-a-Park program. I understand that this is an application for the Adopt-a-Park program and
that a Recreation Department representative will contact me to finalize an agreement. In
addition,I understand that the Land Management Director will make the final determination as
to whether a group can participate and the final park assignment.
SIGNATURE DATE
'FOR OFFICE HSE ONLY
Assigned Park.
Dates of Adoption: Promp
r'1 Organization(As it will appear on the sign) Line One
LineT %
New Signs: Date Ordered Date Installed
0.pNN[{T P1tf
CITY OF ROIINERT PARK
ADOPT-A-PARK PROGRAM
CtLIFOIN\
ADOPT-A-PARK AGREEMENT
THIS AGREEMENT is made and entered into this [DATE OF AGREEMENT]by and
between THE CITY OF ROHNERT PARK,CALIFORNIA,a municipal corporation(City)and
[NAME OF ORGANIZATION] (Adopter).
WITNESSETH:
WHEREAS,the City recognizes the need and benefits of clean,litter-free parks; and
WHEREAS,the City has established an Adopt-a-Park program(the Program)to enable
individuals,civic groups and businesses to help keep our community litter-free;and
WHEREAS,the Adopter desires to adopt a park by agreeing to provide volunteer
support for the removal of litter from [NAME OF PARK] Park;and
WHEREAS,the Adopter desires to provide volunteer support for some maintenance
activities(such as planting,weeding,or painting);and
WHEREAS,the adopter is aware that the nature of the work to be performed is
hazardous,particularly due to the presence of traffic on adopted roadways, and the
potential for encountering snakes,insects,and other animals,noxious weeds,
hazardous debris,and unexpected holes and ditches.
NOW,THEREFORE,the parties agree to the following:
1. The City recognizes[NAME OF ORGANIZATION] as the Adopter for[NAME
OF PARK]Park(the Park)for a period commencing on[DATE AGREEMENT
BEGINS],2005 and ending on [DATE AGREEMENT EXPIRES],2005. At the
end of the year,this agreement shall terminate. However,if acceptable to both
parties,the Adopter may renew this agreement for an additional year. If a renewal
occurs,the adopter must abide by all policies in place at the time of the renewal
period.
2. The adopter accepts responsibility for clearing litter and debris from the Park.
Pickups will be scheduled by the Adopter every [PICKUPS SCHEDULED EVERY]
month(s),weather permitting,during the adoption period.
3. If the Adopter has also volunteered to provide support for maintenance activities
within the Park,the Adopter will communicate with the City contact person
(listed below)at least one week prior to the scheduled cleanup so that appropriate
steps can be taken to arrange the project(s). The contact person is Brad Rosachi,
Public Works Supervisor and can be reached at 707-588-3300 Monday through Friday
between the hours of 8:00 a.m. and 4:30 p.m.
4. The Adopter will notify the City contact person at least 24 hours prior to the
cleanup so arrangements can be made to pickup debris.
5. The Adopter may keep any proceeds derived from recycling materials cleared
from the park during cleanup.
6. The Adopter has read the City's Adopt-A-Park Program Policies, Safety
Recommendations,and Volunteer Agreement(a release of liability) and will
provide the information to each volunteer prior to participation in the program.
The Adopter and its volunteers agree to abide by these policies,regulations,and
safety recommendations.
7. The Adopter agrees that it will be responsible for any of its volunteers or members
performing the work and will defend,indemnify,and hold the City harmless from
and against any and all liability,claims,and demands on account of any injury or
loss that a volunteer might incur when engaged in the work or in any other way
related to the work performed under the Adopt-a-Park program. The Adopter will
obtain the signature of each volunteer on the Volunteer Agreement form prior to
the individual's participation in the Adopt-a-Park program. A parent or guardian's
signature is required for children under the age of eighteen.
8. When children under the age of sixteen participate in the program,there must be
one adult supervisor for every five children. When children participate,the
Adopter will have emergency contact information accessible at the site.
9. The City recognizes [NAME OF ORGANIZATION] as the Adopter and will
install signage identifying the organization specified above. The organization's
name will appear on the sign as follows:
(Up to 20 characters per line—one or two lines)
[SIGN LINE 1]
[SIGN LINE 2]
10. The City of Rohnert Park will provide the following to each participating
organization:
• Trash bags
• Disposable gloves
• Safety information
11. In the event that either party fails to perform its duties in accordance with the
terms herof,the sole remedy for the non-defaulting party is the termination of
this contract and neither party shall have a cause of action against the party in
breach herof,whether for damages,specific performance or quantum meruit.
12. This agreement is not-assignable.
13. The contact person for the City is Guy Miller and can be reached at 707-588-3456.
14. The contact person for the Adopter is [CONTACT PERSON] and can be reached
at [ADOPTERS PHONE NUMBER].
THE CITY OF ROHNERT PARK,CALIFORNIA
By:
Program Coordinator
A Fi'hST:
Title
ADOPTER:
Organization: [NAME OF ORGANIZATION]
Address: [ORGANIZATION'S ADDRESS]
Representative:
(please print)
Signature:
Title: [TITLE OR POSITION]
voxn BRT p44.
CITY OF ROHNERT PARK
EEDEPARTM ENT ADOPT-A-PARK PROGRAM
CALI!ORNI'
VOLUNTEER AGREEMENT
I,undersigned,hereby represent that I have volunteered to participate in the Adopt-a-Park
program during the year [YEAR] and have read the safety recommendations associated with the
program.
I acknowledge and am aware that participation in this program has inherent risks and hazards. I
understand that it is my responsibility to be aware of my physical condition and will refrain from
doing any physical activities beyond my capabilities.
I agree to defend,indemnify and hold harmless the City,and its officers and its employees, and
hereby release the same, from and against any and all liability,claims,demands and expenses,
including court costs and reasonable attorney fees, on account of any property damage,bodily
injury, sickness,damage, or other loss of any kind whatsoever,which arise out of or are in any
manner connected with the work to be performed under the Adopt-a-Park program,if such
injury,loss,or damage is caused in whole or in part by,or is claimed to be caused in whole or in
part by,the act,omission,or other fault of myself or of any other volunteer participating in the
Adopt-a-Park program.
THIS FORM MUST BE TURNED INTO THE CITY CONTACT PERSON AT LEAST 3 DAYS PRIOR TO STARTING
THE FIRST CLEANUP. ADDITIONAL SHEETS MUST ALSO BE TURNED IN IF VOLUNTEERS ARE ADDED
AFTER FIRST CLEANUP.
NAME ADDRESS SIGNATURE PARENT'S SIGNATURE
(if applicable)
0.pXNERT rAAr CITY OF ROHNERT PARK
7tEt➢EAT�DN ADOPT-A-PARK PROGRAM
DEPARTMENT
CALIFOEX'R
VOLUNTEER AGREEMENT
Minor Participants
I,the undersigned,hereby represent that my child(ren)has/have volunteered to participate in the
Adopt-a-Park program during the year[YEAR]. I have read the safety recommendations
associated with the program and have discussed them with my child(ren).
I acknowledge and am aware that participation in this program has inherent risks and hazards. I
understand that it is my child(ren)'s responsibility to be aware of his or her physical condition
and refrain from doing any physical activities beyond his or her capabilities.
I agree to defend,indemnify and hold harmless the City,and its officers and its employees, and
hereby release the same,from and against any and all liability,claims,demands and expenses,
including court costs and reasonable attorney fees, on account of any property damage,bodily
injury, sickness,damage, or other loss of any kind whatsoever,which arise out of or are in any
manner connected with the work to be performed under the Adopt-a-Park program,if such
injury,loss,or damage is cause in whole or in part by,or is claimed to be caused in whole or in
part by,the act,omission, or other fault of my children or of any other volunteer participating in
the Adopt-a-Park program.
THIS FORM MUST BE TURNED INTO THE CITY CONTACT PERSON AT LEAST 3 DAYS PRIOR TO STARTING
THE FIRST CLEANUP. ADDITIONAL SHEETS MUST ALSO BE TURNED IN IF VOLUNTEERS ARE ADDED
AFTER FIRST CLEANUP.
1.)NAME OF CHILD ADDRESS
2.)NAME OF CHILD ADDRESS
3.)NAME OF CHILD ADDRESS
CONTACT IN CASE OF EMERGENCY PHONE NUMBER
DOCTOR
PHONE NUMBER
PARENT SIGNATURE PHONE NUMBER DATE
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INTEROFFICE MEMO a°"7"04.
To: Carl Leivo, City Manager 's �
Cc: Parks and Recreation Commission
Subject: Monthly Report: August 2004
From: Guy Miller, Recreation Services Manager
Date: Sept 15, 2004
ADMINISTRATION
• A meeting was held with the Park and Recreation Commission Youth Sports
Committee and local youth sports organizations to discuss possible projects to
nominate for the 2002 Youth Soccer Facilities Grant. This grant is part of the
California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal
Protection Act of 2002. This competitive grant offers funding for the development
of new youth soccer,baseball, softball, and basketball recreation opportunities.
The committee and participants decided a joint project with the CRPUSD to
develop an all-weather"SportsTurf'field at Mountain Shadows Middle School
would be a viable project to nominate. It was felt that a partnership between the
school district and city would make for a stronger application. Additionally, the
project would benefit several other community sports organizations such as Cal
Ripken Baseball, Pop Warner Football and Rohnert Park Youth Soccer who
would be included in the partnership by providing volunteer services. The School
District is being contacted with this concept and more information will be
forthcoming.
• Preliminary plans have been developed for the Robert's Lake Dog Park. The
Commission chose a more suitable location directly adjacent to the proposed site.
The new site is located on the west side of the fence, north of the lake, and
extends to the north property line. A draft plan was prepared by the Engineering
Department and presented to the Commission. Cost estimates will be presented in
the near future. Bonnie Black, a representative of the Best Friends Canine Club is
sitting on the committee as an advisor.
• An Adopt-A-Park Program was presented to the Commission for discussion. This
program invites residents, organizations, and business to adopt a park or green
space for monthly maintenance. Initially,the emphasis will be on regular litter
removal at the parks that are not currently cleaned on a daily basis. The program
may be expanded to include graffiti removal and small beautification projects in
the future. Details will be forthcoming.
CALLINAN SPORTS & FITNESS CENTER
• We sold 211 memberships in August 2004 (total $13.157). Last year during the
same time period we sold 250 memberships (total $14.168). We are$475 behind
the year to date total.
• We purchased 10 Star Trac Treadmills, 4 Star Trac Recumbent Bikes,4 Star Trac
Upright Bikes and 4 Star Trac Natural Runners. All pieces come equipped with a
fan—members reported that they really like that feature. We are working on --�
marketing the new equipment.
• Fall Softball started with 21 teams. We play at Sunrise Park on Tuesday,
Thursday and Friday. Both Basketball and Volleyball Leagues were cancelled
due to minimal interest.
• We have lost several good employees due to conflicting school schedules and
better paying jobs. We hired 4 new attendants (including the hard to fill 11:00 am
—4:00 p.m. shift. All new employees will start training the week of September
13.
SENIOR CENTER
• Forty-four seniors went to Shodaki Indian Casino. Profit...$192.40
• Our Hot Dog Friday was scheduled on August 20th. We again, sold Hot Dogs,
soda,water, chips and brownies. Profit...$68.00
• We took 2 buses and 13 seniors to the Oakland Museum. The group had a private
tour of the History Gallery. After the tour the seniors lunched at the museum
restaurant Profit...$25.00
• The Center is pleased to announce, that on the third Tuesday of the month we will
use our Sunshine Bus to transport our seniors to the Library. The monthly
Library Run will be offered from 1:00p.m. -4:00p.m. We will charge$1.00 for
the round trip service. The first month we had five sign ups. ..�
• Over the last two months, we collected$420.00 in donations. Those donations
will be used to help offset the costs of our Variety Show that is scheduled for
Saturday,November 6, 2006.
YOUTH AND TEEN PROGRAM
• Summer is over, and our summer camp staff and participants should be very
proud and tired! There were a total of 656 registered campers in our 5 camps
during the 11 weeks of summer vacation. This number is much lower than
previous summers, and we cancelled 2 sessions of Sports Camp because of lack of
enrollment. Those that did attend our camps had a great time engaging in a variety
of activities, which included swimming, sports, games, arts &crafts,movies,
cooking and field trips.
• We'd like to thank Jim and Manfred at Public Works for keeping our vans up and
running for us. The Teen and All Around the Town Camps used all 5 vans for
their local excursions, and for the final two weeks of camps we used the vans to
transport campers to B pool. At times we borrowed a van from the Senior Center,
and we also traded our"cargo van"to the Animal Shelter in exchange for their
passenger van. This allowed us to transport the campers without having to lease
vehicles or rent busses, saving us a great deal of expense. (Thank you Vicki &
Mickey!)
• As summer ends, so school begins. This year we are providing an after school
program at Ladybug Recreation Building, serving those students who attend
LaFiesta Elementary. We currently have 19 children attending, and we are still
receiving phone calls from parents looking for after school care for their children.
CONTRACT CLASSES
• We have added some new classes/instructors to our department. The Fall/Winter
Brochure lists over 60 classes,which add up to over 240 sessions of sports, crafts,
dance, fitness, photography, and more. We continue to receive calls from
potential instructors, and hope to have even more recreational opportunities for
our customers in the next brochure.
ARTS & CRAFT FAIRE
• Applications were mailed out in August to over 90 vendors. To date 16
applications have been received and accepted. The letter to vendors included the
information that the Faire may be moved to the Sports &Fitness Center if the
Community Center M/U floor replacement is not completed in time. We hope
that this will not discourage vendors from getting in their applications in a timely
manner. We are also keeping our fingers crossed that the new floor will be in
before Thanksgiving, as we would love to keep this event at the Community
Center.
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CALLINAN SPORTS AND FITNESS CENTER
QUARTERLY REPORT
O
Units nits
Sold Sales '.., Sold Sales
Units Prior Prior;, Units Prior Prior
Sold Sales Year Year A Sold Sales Year Year
MEMBERSHIP SALES
Adult 1 Month 120 $4,255 103 $3,675 773 $27,126 911 $32,169
Adult 3 Months 32 $2,665 33 $2,955 r, 241 $20,860 277 $24,490
Adult Annual 5 $765 6 $735 26 $6,480 30 $6,360
0
Family 1 Month 22 $1,160 29 $1,6058 100 $5,360 99 $5,515
Family 3 Month 15 $2,130 10 $1,400 A 49 $6,950 42 $5,962
Family Annual 16 $5,625 17 $6,000 12 34 $12,375 43 $15,690
Senior 3 Month 44 $1,595 36 $1,314 154 $5,640 171 $6,229
Senior Annual 40 $4,740 43 $4,908 176 $19,860 177 $19,998
Teen 1 Month 58 $1,165 67 $1,375 244 $4,935 259 $5,290
Teen 3 Month 38 $1,725 66 $3,169 '' 151 $6,807 193 $8,944
Teen Annual 3 $405 5 $675 12 $1,620 14 $2,010
Disabled 3 Month 6 $225 7 $210 31 $1,145 43 $1,460
Disabled Annual 2 $270 1 $105 18 $2,070 10 $1,170
Summer Special 287 $17,440 394 $24,040 297 $17,875 409 $24,700
Annual Special 39 $11,070 34 $9,098 338 $96,385 318 $89,318
Swim/Gym Pass 6 $2,294 0 $0 6 $2,294 0 $0
College Student 24 $1,440 10 $600 : 124 $7,440 78 $4,680
Corporate 0 $0 0 $0 `;1 0 $0 3 $323
P.T. Employee 4 $210 5 $285 : 15 $960 20 $1,410
Personal Training Pass 6 $1,500 0 $0 19 $4,500 0 $0
PUNCH PASSES
5 Visits 46 $990 41 $900 '; 226 $4,810 231 $5,007
10 Visits 61 $2,268 143 $3,493 341 $12,740 453 $17,254
MEMBERSHIP TOTAL $63,937 $66,542 $268,232 $277,979
RESIDENT CARDS 129 $1,935 277 $4,155 548 $8,217 849 $12,327
DAY PASS 481 $2,886 870 $5,220 :_ 2541 $15,246 3998 $23,988
SPECIAL NEEDS PASS 345 $345 225 $225 1027 $1,027 680 $680
CHILDCARE 60 $90 10 $15 175 $262 78 $117
City of Rohnert Park 9/16/2004
CALLINAN SPORTS AND FITNESS CENTER
QUARTERLY REPORT
g','?` -' 41' It5L1R1' :QUART Units ' Units 0, 0 SCAL''YEAR- O A `.
Sold Sales. Sold Sales
Units Prior Prior � Units Prior Prior
Sold Sales Year Year Sold Sales Year Year
INDOOR PLAYGROUND 50 $84 47 $81 220 $382 152 $275
PRO SHOP SALES $2,116 $2,373 $7,543 $6,984
No of No of
Rentals Revenue Rentals Revenue
No of Prior Prior No of Prior Prior
RENTALS Rentals Revenue Year Year' Rentals Revenue Year Year
Main Gym 4 $2,100 3 $1,180;;',:; 12 $9,262 16 $10,276
Activity Room 4 $810 5 $1,290 11 $6,100 15 $7,601
Childcare Room 1 $0 3 $288 3 $900 7 $1,524
Lawn Area 2 $100 0 $0 2 $100 3 $146
RENTAL TOTAL 11 $3,010 11 $2,758 28 $16,362 41 $19,547
ATTENDANCE Current QTR QTR last year FYTD FYTD Last year
Scanned Members 23394 23751 94361 94118
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City of Rohnert Park 9/16/2004