2019/09/10 City Council Resolution 2019-109 RESOLUTION NO. 2019-109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING THE SECOND AMENDMENT TO THE
CONSULTANT SERVICES AGREEMENT WITH CODE SOURCE
WHEREAS, in accordance with the City's Purchasing Policy, staff has issued a Request
for Qualifications for building plan check and inspection services, evaluated responses and
determined that Code Source was one of several firms qualified to provide plan check and
inspection services for the City; and
WHEREAS, the City entered into Consultant Services Agreement with Code Source,
dated June 14, 2015, (the "Agreement") for building plan check and inspection services with an
original term through June 30, 2017 and value of$500,000; and
WHEREAS,on July 1,2017 the City entered into the First Amendment with Code Source,
which extend the term of the Agreement through June 30, 2020 and increased the value to
$1,000,000; and
WHEREAS,the consultant has provided high quality service to the City and brings unique
understanding of ongoing development projects in the City; and
WHEREAS, the costs associated with this consultant contract are fully recovered by the
building and inspection fees paid by applicants receiving these services.
NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the second amendment to the consultants services
agreement by and between Code Source and the City of Rohnert Park for professional plan check
and building inspection services.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnert
Park, including execution, if necessary, in substantially similar form to the agreement attached
hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
BE IT FURTHER RESOLVED that the Finance Director is authorized to amend the
budget, make appropriations and transfer funds as necessary to fund the authorized contract from
building and inspection fee revenue paid to the City from project applicants.
DULY AND REGULARLY ADOPTED this 10th day of September, 2019.
CITY OF ROHNERT PARK
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J'Anne M. Buergler, City Clerk
Attachments: Exhibit A
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Exhibit A to the Resolution
SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT
WITH CODE SOURCE FOR PROFESSIONAL PLAN CHECK
AND BUILDING INSPECTION SERVICES
This Second Amendment to the Agreement between the City of Rohnert Park ("City") and Code
Source("Consultant")for additional services("Second Amendment")is entered into as of the 10th
day of September, 2019, ("Effective Date"), by and between City and Consultant.
RECITALS
A. City and Consultant are parties to that certain Agreement entitled "Agreement with Code
Source for Professional Plan Check and Building Inspection Services" (the "Agreement")
dated July 14, 2015 and authorized by Minute Order approved by the City Council on July 14,
2015, for the amount of$500,000, with an original term extending until June 30, 2017.
B. The above Agreement was then amended on July 1, 2017 by a First Amendment, to increase
the scope and available compensation to $1,000,000 and change the term of the Agreement to
extend until June 30, 2020.
C. City and Consultant now desire to enter into this Second Amendment to extend the term of the
agreement, increase the value of the contract, and provide for ongoing work as described
below.
AGREEMENT
NOW,THEREFORE,in consideration of the following mutual promises,the parties hereby amend
the Agreement as follows:
1. Scope of Services. In addition to the services provided under the Agreement and First
Amendment, the Consultant shall provide plan review, inspection, and CASp services as set
forth in Exhibit A.
2. Term. The term of this Amendment shall commence on the Effective Date, and shall continue
in full force and effect until June 30, 2023, unless terminated earlier in accordance with the
Agreement.
3. Compensation. Consultant shall perform the services described in Exhibit A to this Second
Amendment for compensation in accordance with the Fee Schedule set forth in the Exhibit B
to the Second Amendment, for a not-to-exceed amount of$500,000.00, thus increasing the
total not-to-exceed amount of compensation under the Agreement as amended to
$1,500,000.00.
4. Agreement in Effect. Except as modified by the First Amendment and this Second
Amendment, all terms in the Agreement shall remain in full force and effect.
5. Counterpart Signatures. This Second Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
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IN WITNESS THEREOF, the parties have executed this Second Amendment as of the date first
written above.
CITY OF ROHNERT PARK: CONSULTANT:
By: / By:
Darrin Jenkins,City Manager (Date) Name: (Date)
Per Resolution No.2019-109 adopted by the Rohnert Park Title:
City Council at its meeting of September 10,2019.
ATTEST:
By:
Name: (Date)
Title:
City Clerk
APPROVED AS TO FORM:
City Attorney
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EXHIBIT A TO AMENDMENT#2
SCOPE OF WORK
The following is a description of the multi-disciplinary services Code Source will provide to the
City of Rohnert Park:
1. Plan Review Services:
Scope: We are qualified to review all types of occupancies: single family dwellings, multi-
family buildings, commercial and industrial buildings, in any type of construction: wood-frame,
masonry, heavy timber or steel.
Our standard review includes checking code compliance with the currently adopted editions of
all applicable codes: California Building, Residential, Plumbing, Mechanical and Electrical
Codes, along with the California Energy Code, Green Building Code, Historical Code and Fire
Code, as applies.
We examine soils reports, energy reports, Wildland-Urban Interface requirements, water
efficiency measures, access compliance and the applicable ordinances adopted by the
Jurisdiction. We also specialize in the review of photovoltaic electrical system for commercial
and residential installations of any size, and we can also provide Geotechnical Peer review and
other services.
We provide qualified, certified and/or licensed staff as required to review plans for the codes
listed above. Code Source has the equipment, and facilities needed in which to perform the work
in a professional manner, and we maintain general liability insurance to cover the cost of any
unforeseen calamity.
Code Source will coordinate the resolution of identified deficiencies with the applicant and/or
the designer of record; however,the Building Official shall decide all unresolved issues.
Work Product: We prepare a formal comment letter describing all information required for plan
approval. We identify items needing clarification or correction to achieve compliance and
provide a reference to each applicable code section.
We transmit the report to the applicant, the designer, or other contact person as directed by the
building department, with a copy to the Building Department. As is the custom now, Plan
Review Comment Letters are transmitted by email attachment. We can also mail or fax the
comment letter if the applicant requests that form of communication.
Transportation of plans: Upon notification that plans are ready to be submitted to us for
review, Code Source will either pick them up by the end of the next business day or provide a
UPS shipping label for use in shipping the documents to us. The use of a shipping service is our
preferred method as it is also the most energy efficient and sustainable method for the
transportation of packages.
Plans and related documentation are returned to the Building Department upon review
completion, at Code Source's expense, by shipping or delivery.
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EXHIBIT A TO AMENDMENT#2
SCOPE OF WORK
Time Frame Residential: Our standard turn-around time for basic residential projects is 10
business days for initial review and 5 business days for recheck, based on the day the complete
review package is received in our office and ends the day we ship the project package back to the
jurisdiction.
Time Frame Commercial/Industrial: Our standard turn-around time for basic
Commercial/Industrial projects is 15 business days for initial review and 10 business days for
recheck, based on the day the complete review package is received in our office and ends the day
we ship the project package back to the jurisdiction.
Deferred submittal items and revisions to the Approved Plans: These submittals will be
completed within the same turnaround times as described above for the type of work being
reviewed and time charged per our hourly rates.
Expedite Reviews: When our schedule allows, and with additional fees per the Fee Schedule,
we can offer an Expedite Review that cuts the initial review time in half. Recheck time remains
the same, but are given priority over other rechecks.
Number of Reviews: Percentage based plan review fees will cover three submittals. If an
applicant has not sufficiently addressed all comments by the third review, extra charges will be
assessed on an hourly basis, after informing the Building Official, or designee.
2. Inspection Services:
Scope: Code Source Inspectors are qualified to inspect all types of occupancies: single family
dwellings, multi-family buildings, commercial and industrial buildings, in any type of
construction: wood-frame, masonry, heavy timber or steel.
Our inspectors are trained for all applicable codes: California Building, Residential,
Plumbing, Mechanical and Electrical Codes, along with the California Energy Code, Green
Building Code, Historical Code and Fire Code, as applies.
They are also trained to be aware of and to adhere to the inspection procedures of the Jurisdiction
and we supply them with all the necessary tools, codes, cell phones and transportation needed.
Time Frame: A minimum of 48 hours advance request is preferred.
3. Certified Access Specialist (CASp) services:
Scope: With a CASp on staff, Code Source can provide Plan Review for State and Federal
Accessibility compliance for any project. We can also provide research and consultation to the
Building Official by the hour. CASp inspections are not offered at this time.
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EXHIBIT B TO AMENDMENT#2
FEE SCHEDULE
FLAT FEES BASED ON PERCENTAGE OF JURISDICTION'S PLAN REVIEW FEE:
Complete Standard Review: 65%
Complete Expedite Review: 65%x 1.5(2)see notes below
Structural Only Review: 50%
Fee includes 1st review,two rechecks and the cost of shipping documents to and from the jurisdiction.
HOURLY RATES for On Site services:
Classification Rate per Hour
Building Official: $125.00
Senior Building Official: $145.00
Permit Technician: $ 75.00
Field Inspector: ** $ 75.00*
Senior Field Inspector: ** $ 80.00*
Senior Field Inspector II: ** $ 90.00*
* Additional $25 per day for vehicle use, if jurisdiction does not provide a vehicle
** Half-day (4 hour) minimum charge
HOURLY RATES for Plan Review:
Checking plans for compliance with the adopted editions of the applicable California Codes:
Senior Structural Engineer: $140.00
Senior Structural Engineer II: $160.00
Senior Plan Check Engineer: $100.00
Senior Plan Check Engineer II: $120.00
Plans Examiner: $ 75.00
Senior Plans Examiner: $ 85.00
Senior Plans Examiner II: $100.00
Clerical Support: $ 50.00
HOURLY RATES Specialist:
Geotechnical Peer Review Geotechnical Consultant cost plus 15%
Certified Access Specialist: $100.00/hr
Senior Certified Access Specialist: $120.00/hr
Professional Consultant (MEP) Engineer Consultant cost plus 15%
Notes:
1. Additional Classifications may be added to the list during the year as new positions are created.
2. Hourly rates are for standard time.
• Expedite review fees are 1.5x the listed rates and reduces the initial review time by half,
rechecks remain the same number of days.
• Emergency review for Commercial, Multi-Family and Master Plans are 2.5x the listed rate and
reduces each review(initial/recheck)to 5 working days.
3. Does not include Consultation in connection with litigation or court appearance
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