2019/11/12 City Council Resolution 2019-138 RESOLUTION NO. 2019-138
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AMENDING THE FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM
(CIP) BUDGET AND RELATED ACTIONS
WHEREAS, on June 11, 2019,the City Council of the City of Rohnert Park adopted the
Five-Year Capital Improvement Program (CIP)Budget for Fiscal Years 2019-20 through
2023-24 and approved projects for Fiscal Year 2019-20; and
WHEREAS, the CIP budget for FY 2019-20 requires amendments and authorization to
adjust appropriations due to changes in project scope, costs and schedules, which result in more
or less funding appropriations needed for existing projects in the approved CIP as more
specifically outlined in Exhibit A -FY 2019-20 CIP Budget Amendments (Project Budgets and
Funding Appropriation) ("Exhibit A'),, attached hereto and incorporated herein; and
WHEREAS, in addition to a budget amendment the Water Tank 8 Project(2006-09)
requires an increase in the City Manager's change order authority in order to fund contract
changes necessitated by conditions on the site that were unknown at the time of design and
bidding; and
WHEREAS, in addition to a budget amendment, the Water Tank 8 Project(2006-09)
also requires an amendment to the consultant contract for construction management and
inspection services because of time delays related to the changed site conditions; and
WHEREAS, the Development Agreement for the University District Developer
(Developer)that establishes the City's responsibility to construct the Water Tank#8 Project also
requires the Developer to apply financial contributions as necessary in order to fully fund
construction of the Water Tank#8 Project;
WHEREAS, the Trail to Crane Creek Project(2007-19) requires an amendment to the
consultant services contract for design and environmental review, which can be accommodated
within the project budget but which exceeds the City Manager's purchasing authority; and
WHEREAS, the City Council has the authority to accept developer contributions, amend
budgets, increase appropriations, increase change order authority and authorize contract
amendments.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Rohnert
Park does hereby authorize and adopt the Budget Amendments to the Five-Year Capital Exhibit
A.
BE IT FURTHER RESOLVED that the Finance Manager is authorized to accept
developer contributions and adjust budgets and appropriations for Fiscal Year 2019-20 for the
projects shown in Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute
change orders for the existing contract with Argonaut Contractors for Water Tank 8 construction
Resolution 2019-138
1
in a total amount of$2,419,260.00, bringing the maximum authorized contract total to
$6,731,817.00.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute
Task Order 2017-01 Amendment 2 with Brelje & Race Consultants for Water Tank 8
construction management, in substantially similar form to Exhibit B attached hereto and
incorporated herein, subject to minor changes approved by the City Manager or City Attorney,
for an additional amount of$190,000, bringing the total task order amount to $1,119,980.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute
Amendment 2 to Task Order 2017-03 with Dudek Consultants for environmental document
development for the Trail to Crane Creek Park, in substantially similar form to Exhibit C
attached hereto and incorporated herein, subject to minor changes approved by the City Manager
or City Attorney, for an additional amount of$22,600, bringing the total task order amount to
$192,030.
DULY AND REGULARLY ADOPTED this 12th day of November, 2019.
CITY OF ROHNERT PARK
4 )--* FV&
Gina Belforte, Mayor
ATTEST:
Sylvia Lopez Cuevas, Assistant City Clerk
Attachments: Exhibit A, Exhibit B and Exhibit C
ADAMS: MACKENZIE: STAFFORD: CALLINAN BELFORTE:
AYES: ( r ) NOES: ABSTAI
Resolution 2019-138
2
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AMENDMENT 2 TO TASK ORDER 2017-01
CITY OF ROHNERT PARK
AND
BRELJE & RACE, CONSULTING CIVIL ENGINEERS
AUTHORIZATION OF ADDITIONAL ON-SITE CONSTRUCTION MANAGEMENT
SERVICES FOR THE WATER TANK #8 PROJECT No. 2006-09
SECTION 1 – PURPOSE
The purpose of this Amendment is to authorize and direct Brelje & Race to proceed with the work
specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between
the City of Rohnert Park ("City") and Brelje & Race ("Consultant") hereto approved by Council on
February 23, 2016
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” - Scope of Services, which is
attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The additional cost for additional services as set forth in SECTION 2 shall be
actual costs (time and materials) based on Consultants' standard labor charges in accordance with the
provisions of the MASTER AGREEMENT and as shown in Attachment “B,” which is attached hereto
and incorporated by this reference, for an amount not-to-exceed one hundred and ninety thousand dollars
and no cents ($190,000.00).
Total compensation under this task order with this amendment shall not exceed of one million one
hundred and seventy nine thousand nine hundred and eighty dollars and no cents ($1,119,980.00).
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 of this Task Order shall be completed by spring 2020 or as extended
in writing by the City Engineer.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT for professional services between
City and Consultant are incorporated by reference and remain in full force and effect.
Approved this ____________, day of ___________________, 2019.
CITY OF ROHNERT PARK Brelje & Race
____________________________
Darrin Jenkins, City Manager (Date) Name: (Date)
Approved per Reso______________________ at
The Council meeting on ____________________ Title:
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
City Clerk City Attorney
AMENDMENT No. 2 PROPOSAL
CONSTRUCTION MANAGEMENT & DESIGN SERVICES
WATER TANK 8 – PROJECT NO. 2006-09
Prepared For
CITY OF ROHNERT PARK
September 3, 2019
Brelje & Race Consulting Engineers respectfully requests the City’s consideration for further amending
our project budget under Task Order No. 2017-01 in order to cover the additional services provided to
redesign the access roadway and bridge.
Brelje & Race Consulting Engineers’ original scope of services included assistance with bidding,
supplemental design and geotechnical services for planned change order work (for second tank pad),
and construction management and field observation services. Our originally approved budget for those
services was $528,750. An amendment to the original budget was approved in December 2018 for an
additional $401,230, bringing the current budget total to $929,980. Further unanticipated complications
during construction required another redesign of the bridge and roadway alignment and has extended
the construction period well beyond the original time frame. Brelje & Race’s current expenditures are at
$877,600. Recent construction progress has been significant, however, there still remains a considerable
amount of work before construction will be completed. A second amendment is requested to carry CM
services through to the end of the project
A complete listing of the services performed by Brelje & Race staff to date and the fees associated with
those services have been summarized in the table below. Many of these services were beyond the
original and amended scopes of services.
TASK Total Expended to Date
Construction Management Services $ 204,600
Field Observations 156,100
Future Tank Site Design 26,600
Supplemental Design Services 18,700
Lot Line Adjustment 4,300
Arch Culver Bridge Redesign 36,400
Alternate Roadway Alignments 2 & 3 63,600
Entrance Road Changes 4,900
Water Board Permit Application Assist. 4,500
Construction Staking/Supplemental Surveys 6,500
Contech Bridge & Piping Redesign 55,000
Subconsultant Services 249,500
Miscellaneaous Extra Services 46,900
$ 877,600
Page 2 of 2
The supplemental design services and most of the unexpected subconsulting costs have already
occurred. At this point, it is anticipated there will mostly be fees associated with construction
management, field observations, monitoring, construction staking and testing remaining. We anticipate
roughly 20 weeks of continued construction remaining this season, followed by a few months of work
stoppage due to wet weather. We expect work to resume in the spring with final completion taking
another 5 to 6 weeks. It is anticipated that the tank painting and possibly some of the road paving will
occur after work resumption next spring.
Based on these assumptions, our current services rate schedule and the associated Task, Work Hour and
Cost Tabulation worksheet (both attached), an additional $242,400 of service fees, including
subconsultant fees, is anticipated. Given that there is roughly $52,400 of budget remaining, it is
requested that an additional $190,000 be added to the project budget. All services will continue to be
billed on a time and materials basis per the original agreement.
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Page A-5
SERVICES RATE SCHEDULE
EFFECTIVE MARCH 1, 2019
PROFESSIONAL SERVICES
Senior Principal ................................................................................................................ $215.00/hour
Senior Project Advisor ..................................................................................................... 200.00/hour
Associate Principal ............................................................................................................ 192.00/hour
Associate ............................................................................................................................. 180.00/hour
Senior Engineer ................................................................................................................. 180.00/hour
Engineer .............................................................................................................................. 160.00/hour
Engineering Technician .................................................................................................... 136.00/hour
Senior Planner .................................................................................................................... 165.00/hour
Planner ................................................................................................................................ 130.00/hour
Senior Surveyor .................................................................................................................. 165.00/hour
Surveyor .............................................................................................................................. 150.00/hour
Survey Technician ............................................................................................................. 130.00/hour
CAD Technician ................................................................................................................ 130.00/hour
Construction Engineer ..................................................................................................... 152.00/hour
Construction Technician 2 ............................................................................................... 140.00/hour
Construction Technician 1 ............................................................................................... 120.00/hour
Technical Writer .................................................................................................................. 95.00/hour
EXPERT WITNESS & MEDIATION SERVICES $500.00/hour
FIELD SURVEYING
One-man Party $190.00/hour
(Including Survey Equipment & Vehicle)
Two-man Party $245.00/hour
(Including Survey Equipment & Vehicle)
Three-man Party $310.00/hour
(Including Survey Equipment & Vehicle)
CLERICAL SERVICES $75.00/hour
OUTSIDE CONSULTANTS Cost + 10% Handling Charge
OUTSIDE PLOTTING AND REPRODUCTION Cost + 10% Handling Charge
IN-HOUSE PLOTTING
Vellum or Bond $8.00/sheet
Mylar 20.00/sheet
Note
Brelje & Race does not charge separately for many of the expenses that are traditionally recouped from the Client as
“reimbursable”. The hourly rates listed above are inclusive of all expenses for vehicle mileage, surveying materials,
incidental copying services and computer hardware, software and other information technology costs.
AMENDMENT 2 TO TASK ORDER NO. 2017-03
CITY OF ROHNERT PARK AND DUDEK
AUTHORIZATION OF ADDITIONAL ENVIRONMENTAL SERVICES
FOR TRAIL TO CRANE CREEK REGIONAL PARK, 2007-19
SECTION 1 – PURPOSE
The purpose of this Amendment 2 to Task Order No. 2017-03 (“Amendment”) is to
authorize and direct Dudek to proceed with the work specified in Section 2 below in accordance
with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and
Dudek ("Consultant") dated June 28, 2016.
SECTION 2 – SCOPE OF WORK
The additional items authorized by this Amendment are presented in Exhibit “A,” attached
hereto and incorporated herein.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties
hereto referenced in SECTION 1 above. The additional cost for the additional services as set forth
in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor
charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Exhibit
“B,” attached hereto and incorporated herein, for an amount not-to-exceed $22,600.
Total compensation under Task Order No. 2017-03 and this Amendment shall not exceed
$192,030.
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2019/20 or as
extended by the City Engineer or his designee.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 12th day of November, 2019.
CITY OF ROHNERT PARK DUDEK
___________________________________ ___________________________________
Darrin Jenkins, City Manager (Date) Name: (Date)
Per City Council Resolution _____________ Title:
Approved on November 12, 2019
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________
City Clerk City Attorney
Title: Title:
Exhibit C
1 October 2019
Augment #2 to the Scope of Work for the Phase 1 Segment B and Phase 3 Trail to Crane Creek Regional Park Project – October 21, 2019
We have prepared this augment to our original scope of work in response to changes made to the
proposed trail alignment (2019) which necessitates revising and updating the Project Description
and Initial Study checklist to reflect the access options and final City and County approved
proposed trail alignment(s). In addition, Appendix G to the CEQA Guidelines (Environmental
Checklist of Initial Study checklist) was amended in December 2018; therefore, the checklist will
need to be updated consistent with the December 2018 CEQA Guidelines. Dudek’s architectural
historian will also review the proposed alignment to address potential impacts to the existing rock
wall and, if necessary, amend the Historical Resources Evaluation Report for the Trail to Crane
Creek Regional Park, last updated April 2018. Optional tasks are included for Dudek to conduct
an arborist survey and an extended Phase 1 cultural evaluation of the site previously requested by
the Federated Indians of Graton Rancheria tribe.
The total cost for Dudek labor is estimated to be $18,450 (excluding the Optional tasks). Dudek
will only bill for labor required to complete a task. BRCE, a subconsultant to Dudek, has adequate
budget remaining from the first augment to complete the trail design and various trail options.
Task 1. Update Project Description, Initial Study Checklist and MND Analysis
Dudek will prepare an updated draft project description for the MND/IS for review by the City. It
is assumed the City will provide Dudek with more detailed information including maps that show
any optional access route(s), as well as the City and County approved trail alignment map to
include the portion of the trail connection from the trailhead at the end of the Water Tank access
road to Crane Creek Regional Park.
The preferred project option (Option A) plus the two additional access options are described below.
However, it is our understanding these descriptions may be modified/refined once the plan is
completed.
Option A (preferred project option): A 308-foot long, 10-foot wide asphalt paved trail that
would connect to a 70-foot long, 8-foot wide arched steel truss bridge over Copeland Creek. The
bridge would be supported by concrete piers at the tops of the banks on either side of the channel.
There would then be a short 22-foot long, 10-foot wide asphalt trail ending at the water tank access
road.
Option B: A 250-foot long, 10-foot-wide asphalt paved trail that would connect to an
approximately 8-foot wide, 125-foot long arched steel truss, clear-span bridge over the Copeland
Creek floodplain. The bridge would be supported by concrete piers at the tops of the banks on
2 October 2019
either side of the channel. The bridge would then connect to an 80-foot long 10-foot wide asphalt
trail that would end at the water tank access road.
Option C: A sidewalk/widening alternative along the eastern side of Petaluma Hill Road from the
Laurel Road crosswalk to the driveway of the Water Tank access road.
Other components to be evaluated include:
Design of a new crosswalk and traffic signal at the intersection of Petaluma Hill Road and
Laurel Drive on the Sonoma State University campus.
New single-track hikers-only trail that provides access to the top of a knoll on the Project
Site.
Dudek will revise the project description to include the two access options and describe the final
trail alignment including project graphics. Dudek will update the Initial Study checklist (CEQA
Guidelines Appendix G) consistent with the December 2018 revisions and also update the MND
analysis to reflect the new project description and additional access options.
Project Management and Meetings
Additional budget has been included for project management given the length of time it has taken
to finalize the trail alignment and the additional emails, conference calls, coordination and
meetings with City staff, internal Dudek staff, and our subconsultant, BRCE.
Cost for Task 1 .....................................................................................................................$16,410
Task 2. Cultural Resources – Historic Resources Consultation
The historic resource (built environment) report will need to be updated to address an indirect
impacts assessment that we did not anticipate (the Anderson Ranch resource) and to cover
additional meetings and phone calls to address concerns associated with the NRHP eligible rock
wall and other historic resources.
Cost for Task 2.......................................................................................................................$2,040
Optional Task: Extended Phase 1 and Consultation Support
Based on information provided, it is our understanding that the Federated Indians of Graton
Rancheria tribe (Tribe) has requested additional archaeological investigations to be completed in
support of the present project. It is anticipated this will include extended phase I (XPI) subsurface
probing along the proposed trial route(s) and likely an additional meeting with the Tribe and City
to discuss results. The following sections outline these additional efforts.
3 October 2019
The XPI is a processes typically intended to augment Inventory-level efforts in situations where
there is relatively high potential for buried cultural deposits and native ground surface with
potential to contain buried resources is obscured through low-laying vegetation or other
characteristics. The process will be completed through use of a 4-inch hollow-stem manual auger,
excavated in arbitrary 20 cm levels from the surface. Auger locations will be placed in the vicinity
of planned trail segments, excluding those areas along the existing water tank road in areas already
subject to XPI activities for the Water Tank #8 project, or areas considered of low suitability to
support the development of buried deposits (such as along steep hillslopes). The present scope
provides for two Dudek archaeologists for two days, and no more than eight augurs. Per diem of
$140.00/day for one day for each archaeologist will be included. The present scope does not
anticipate that archaeological resources will be encountered. Should archaeological material be
observed, this will be left on site, within the back filled auger. Dudek will proved a recommended
approach for avoidance, and or, evaluation strategies, should this be required. Additional report
components, summarizing the results of XPI work will be integrated within the draft
archaeological report for the project. It is anticipated that a Native American monitor, contracted
directly with the City or project engineer, will be present for all XPI activities. Dudek understands
that additional consultation may be required with the Tribe. It is anticipated that at least one person
meeting will require Dudek attendance will occur.
Cost for Optional Task ..........................................................................................................$7,850
Optional Task: Conduct Arborist Report
This task includes conducting an assessment of up to 30 trees for the project and preparing an
arborist report, to include data consistent with the requirements outlined in the City’s Municipal
Code (Chapter 17.15, Tree Preservation and Protection). Dudek arborists will conduct the
following tasks:
Field Data Collection
A Dudek International Society of Arboriculture (ISA) Certified Arborist will conduct an
evaluation of the site, document size, species, and condition information for up to 30 trees located
along the proposed trail alignment. Dudek will use existing tree location mapping data provided
by BRCE to confirm and denote tree locations. Representative site photographs will also be taken.
Dudek estimates that two days of fieldwork would be sufficient to complete the field phase of this
project.
Arborist Report Preparation
Dudek will prepare an arborist report summarizing our methods and observations, providing a
discussion of the site and its trees, discussing expected tree impacts from proposed site
development, and containing a tree information matrix outlining individual tree attributes and
4 October 2019
impact status. The arborist report will also address tree preservation and maintenance guidelines
for trees that are to be protected on site and recommendations for removal, where necessary. The
costs associated with this scope assume that impacts will be assessed based on one project
alternative. This task also assumes one edit/review cycle of the arborist report.
Cost for Optional Task ..........................................................................................................$4,150
ASSUMPTIONS
Dudek will prepare memorandums to augment our previous cultural resources reports.
For this scope of work, it is assumed the project area is limited to the additional trail
connection from Laurel Drive to the water tank road, and the trail connection to existing
trails into Crane Creek Regional Park.
No task outside this scope of work shall be performed without approval of the City.
DUDEK will provide a scope of services and cost estimate for additional work when
requested.