1.01.012_Video SurveillanceExhibit A to Resolution
CITY OF ROHNERT PARK
CITY COUNCIL POLICY
CA 41fORN1P
SUBJECT/TITLE:
POLICY NO:
APPROVED BY
APPROVAL DATE'.,'
VIDEO SURVEILLANCE
j� �'` /at
�_.
P'RESO
❑ MINUTE ORDER
TABLE OFCON.TENTS
TABLEOF CONTENTS.....................................................................................................................................1
1. PURPOSE...............................................................................................................................................1
2. SCOPE / BACKGROUND......................................................................................................................... 1
3. DEFINITIONS..........................................................................................................................................1
4. GENERAL PRINCIPLES............................................................................................................................2
5. LOCATION AND DIRECTION OF VIDEO EQUIPMENT............................................................................. 2
6. OPERATION PROCEDURES.................................................................................................................... 2
7. RETENTION, EXTRACTION AND STORAGE............................................................................................. 3
8. PRIVACY.................................................................................................................................................3
9. PUBLIC ACCESS TO VIDEO IMAGES....................................................................................................... 4
10. STAFF/ PUBLIC NOTIFICATION.............................................................................................................. 4
11. EXIGENT CIRCUMSTANCES.................................................................................................................... 4
12. EXCLUSIONS.......................................................................................................................................... 4
13. APPENDIX..............................................................................................................................................4
F URPOSE
The purpose of this policy is to govern the use of the City's video surveillance cameras and overt
electronic recording. This policy applies to all use of the City's video surveillance monitoring and/or
recording of City facilities, infrastructure, and intersections. This policy is established to set
parameters restricting the non -court ordered use of video surveillance in public places and to
enhance public safety and security in a manner consistent with accepted rights of privacy.
2
SCOPE/ BACKGROUND
The City of Rohnert Park recognizes that improvements and changes in technology can greatly
enhance public safety and law enforcement efforts. The City is implementing this method of crime
deterrence by strategic placement of video surveillance cameras in the City of Rohnert Park.
This policy applies to systems that enable continuous or periodic routine video monitoring on a
sustained basis. The videos obtained from this routine video monitoring are investigatory or
security files compiled by the City and the Department of Public Safety for correctional or law
enforcement purposes. Legitimate uses of this technology are covered by this policy and applicable
state and federal law.
3. DEFINITIONS
A. "Extracting" means copying images from the hard drive or Internet site to some other media
(CD ROM, video tape, etc.).
B. "Monitoring" means real-time viewing or viewing footage stored on a hard drive.
Page 1 of 4
�oxr:ex-r p�k{,
CITY OF ROHNERT PARK
Gz CITY COUNCIL POLICY
CA(IiO Rti �'�
SUBJECTlTIT.LI : <`
POLICY NO
APPROVED BY
APPROVAL DA .TC:>
VIDEO SURVEILLANCE
L�RESO NO: J
❑MINUTE ORDER
C. "Personnel" means authorized city staff.
D. "Recording" means capturing images on a computer disk or drive or Internet storage site.
4 GENERAL PRINCIPLES; ,
The City is committed to enhancing the quality of life in Rohnert Park by integrating professional
police practices with available technology. A critical component of security and safety through
technology is video surveillance in public areas. The principle objectives of video surveillance
monitoring and/or recording in public areas include:
A. Promote a safe environment by preventing/deterring acts of theft, vandalism, harassment,
assault and/or other criminal activity.
B. Assist in identification of individuals involved in criminal activity on city streets and city
owned or managed properties.
C. Assist in the safe daily operation of City facilities.
D. Assist Public Safety enforcement agencies in investigating criminal activity.
5. , LOCATION AND.,, IRECTION OE VIDEO EQUIPMENT
The cameras will be installed in public places, such as intersections, public parks and open spaces,
and the exterior of public buildings. Placement of cameras will take into consideration physical
limitations such as availability of power, data reception and reasonable mounting facilities.
Video surveillance cameras shall be used to observe locations that are in public view and where
there is no reasonable expectation of privacy. Any view provided by a video surveillance camera
shall be no greater than what is available from the public vantage point. Traffic flow / intersection
cameras may be placed at an elevated location to view a specific area if needed. Cameras may need
to be placed in locations on buildings or poles with elevated observation points to cover a larger
area.
Cameras located inside City facilities shall not be directed to look through windows to areas outside
the building, unless necessary to achieve the principal objectives described above.
6. OPERATION; PROCEDURES.
The video surveillance cameras may be monitored by public safety department or other authorized
City personnel. The Director of Public Safety will assign a designee to periodically review video
systems to ensure they are functioning properly and recording correctly using the proper
date/time stamp.
Page 2 of 4
Rp14Nt R7 P"
CITY OF ROHNERT PARK
G' CITY COUNCIL POLICY
CALIFOAVO
SUBJECT/TITLE::
POLICY NO
iAPPROV,D SY
..
APPROVAL DATE
VIDEO SURVEILLANCE
/
Z RESO NO:, o'(—O % 41-3
❑ MINUTE ORDER
/1";
`�`�
The Director of Public Safety will ensure that appropriate permissions are in place on the network
software protocols.
Department Heads have the authority to have a new video camera installed.
7RETENTION; EXTRACTION AND.STORAGE
The City shall comply with all local, federal and state case law applicable to the use of surveillance
cameras in public spaces and all legal requirements for the storage and release of video recordings.
Pursuant to Government Code section 34090.6, all images of routine video monitoring must be
retained for a minimum of one year. Any images that are known to have evidentiary value in a
criminal investigation, civil lawsuit, or Government Claim investigation shall be stored in a separate
fashion and shall be retained until the final resolution of the criminal or civil matter. Video
surveillance recorded images shall be stored in a secure location with access by authorized
personnel only.
Only trained personnel shall be authorized to extract video from City recordings.
Any video footage extracted for investigation purposes shall be stored in a manner that will exclude
access by unauthorized personnel. Video footage ]sept as evidence will be stored in the evidence
room with access by authorized personnel only.
Records will be securely and permanently disposed of in a manner appropriate to their storage
media, in compliance with all federal and state laws related to the disposal of records and the City's
Records Retention Policy.
8. PRIVACY
In general, staff members will not have access to video images except in response to an incident or
as part of an investigation. If a staff member- needs, access to video images, they shall request
authorization from their department manager via the chain of command.
Video surveillance monitoring and/or recording shall be conducted in a professional, ethical, and
legal manner. Violations of this policy and procedures may result in disciplinary action and may
subject those involved to criminal and/or civil liability under applicable state and federal law.
Page 3 of 4
�OitNLkT P�$a,
CITY OF ROHNERT PARK
62 CITY COUNCIL POLICY
CA(IFO AI;IP
SUBJECU/T1TLE:
POLICY NO,';'
APPROVED BY
:_.
APPROVAL DATE:
VIDEO SURVEILLANCE
�'
�W/RESO NO.
❑ MINUTE ORDER
10 STAFF/ PUBLIC NO`T'IFICATION ;
Clearly written signs shall be prominently displayed at the perimeter of video monitoring areas,
except for public intersections, advising the public that video monitoring is occurring. The City will
post signage at appropriate locations. Signage will state:
AREA SUBJECT TO VIDEO MONITORING BY THE CITY OF ROHNERT PARK
Public intersections that are subject to routine video monitoring do not require any signage.
11.EXIGENT CIRCUMSTANCES:; , ,
Nothing in this policy is intended to limit the reasonable and legal use of the video surveillance
cameras during exigent circumstances involving matters of public and/or officer safety.
12 , EXCLUSIONS
This policy does not apply to the use of surveillance, or to the conduct of surveillance monitoring or
recording by a law enforcement agency engaged in a legitimate criminal investigation.
This policy does not apply to the use of hand-held video cameras or body -worn cameras.
13 ; APPENDIX _
REVISION HISTORY:
Page 4 of 4
RESOLUTION NO. 2016-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING THE COUNCIL POLICY ON VIDEO SURVEILLANCE AT CITY
FACILITIES AND INTERSECTIONS
WHEREAS, the City has used video surveillance for over twenty years to prevent and
deter crime, protect City assets, and record criminal activity; and
WHEREAS, during the past two years City staff from several departments collaborated
to evaluate the expansion of the City's video surveillance program in order to enhance the City's
investigatory, security and law enforcement purposes; and
WHEREAS, on February 9, 2016 the Council approved the replacement of security
cameras at the Public Safety Main station; and
WHEREAS, on March 8, 2016 the Council gave direction to proceed with an expanded
video surveillance program at various city facilities and intersections in order to improve law
enforcement services by integrating technology into operations; and
WHEREAS, at a duly noticed regular meeting, the Council considered the adoption of a
Council policy on video surveillance at City facilities and intersections ("Policy") which
compliments the expanded video surveillance program by specifying installation and operation
procedures for the cameras and by establishing retention, extraction and storage procedures for
the video files.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that the foregoing recitals are true and correct and material to the adoption of this
Resolution.
BE IT FURTHER RESOLVED that the City Council does hereby authorize and
approve the adoption of the Policy, which is attached hereto as Exhibit A and incorporated by
this reference.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to take such actions as may be necessary to carry out the Policy for and on behalf of the
City of Rolmert Park.
1
2016-23
DULY AND REGULARLY ADOPTED this 22nd day of March 2016.
ATTEST:
'Anne M. Buergler, City C161k
Attachment: Exhibit A
CITY OF ROHNERT PARK
Gina c ort�ka,
AIIANOTU: CALLINAN: '_ f o STAFFORD: A 1 l? MACKENZIE:,A`/'e BELFORTE:
AYES: ( L.S ) NOES: ( C) ) ABSENT: ( 0 ) ABSTAIN: ( (,3 )
(2)
2016-23