Loading...
2020/06/09 City Council Agenda Packet "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, June 9, 2020 Open Session: 5:00 PM *COVID-19 NOTICE* Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California and the Sonoma County Health Official’s March 17, 2020 and March 31, 2020 Shelter in Place Orders, the City Council Meeting will not be physically open to the public and City Councilmembers will be teleconferencing into the meeting via Zoom Video Communications software. How to observe the Meeting: To maximize public safety while still maintaining transparency and public access, members of the public can observe the meeting on Cable Channel 26 or by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central How to submit Public Comment: Members of the public may provide public comment by sending comments to the Clerk by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email and should be a maximum of 350 words, which corresponds to approximately 3 minutes of speaking time. The comments will be read for the record, with a maximum allowance of 30 minutes of total public comments, subject to the Mayor’s discretion. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read for the record or considered in connection with the agenda item. American Disability Act Accommodations: Any member of the public who needs accommodations should email the ADA Coordinator at vperrault@rpcity.org or by calling 707-588-2221. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else 1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Adams_____Belforte_____Stafford_____Mackenzie_____Callinan_____) 2.PRESENTATIONS 2.A Mayor’s Proclamation: Honoring all graduating members of the Class of 2020 Item 2.A. 2.B Request to Council to Approve the Go Sonoma Act Expenditure Plan of the Sonoma County Transportation Authority as required by Public Utilities Code section 180206(b) by Suzanne Smith, Executive Director of County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Item 2.B. 3.DEPARTMENT HEAD BRIEFINGS 4.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Please see page 1 for details on how to submit public comments. 5.CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Roll Call Vote: (Adams_____Belforte_____Stafford_____Mackenzie_____Callinan_____) 5.A Acceptance of Reports for: 5.A.1. City Bills/Demands for Payment dated May 16 through May 29, 2020 5.A.2. RPFA- Cash Report for Month Ending April 30, 2020 5.A.3. Housing Successor Agency- Cash Report for Month Ending April 30, 2020 raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. 5.A.4. Successor Agency- Cash Report for Month Ending April 30, 2020 5.A.5. City- Cash Report for Month Ending April 30, 2020 5.B Authorize the City Manager to Execute a Purchase Contract for Fuel and Fluid Deliveries at Various City Locations with Nick Barbieri Trucking, LLC, DBA Redwood Coast Fuels for an Amount Not to Exceed $340,000 Annually Item 5.B. 5.C Adoption of Resolution 2020-048 Approving the Various Courts Resurfacing Project No. 2017-26, 2018-14 and 2018-19, Finding the Project Exempt from CEQA, Approving and Adopting Plans and Specifications, Authorize the use of $55,000 of remaining infrastructure funds from 2019 Sidewalk and Driveway Replacement Project 2017-22 to be transferred to this project, and Awarding the Contract to Vintage Contractors, Inc. Item 5.C. Item 5.C. Plans and Specs 5.D Authorize the City Manager to Execute Amendment #1 of the Third Amended and Restated Agreement Between the City of Rohnert Park and Rohnert Park Disposal, Inc. for Refuse, Recyclable Materials Compostable Materials, and Street Sweeping Services As Assigned to Recology Sonoma Marin Item 5.D. 5.E Approval of Minutes for City Council Special Meeting, June 2, 2020 Item 5.E. 5.F Approval of Minutes for City Council Special Meeting, June 3, 2020 Item 5.F. 6.REGULAR ITEMS 6.A City of Rohnert Park’s Response to Novel Coronavirus (COVID-19) A. Verbal Staff Report B. Public Comments C. Council discussion/direction 6.B PUBLIC HEARING: Protest Hearing to Hear Protests to Resolution 2020-047 Which Declared Weeds to be a Nuisance and Requiring Weed and Rubbish Abatement and Adopt a Resolution Ordering the Abatement of Weed and Trash Nuisances Existing within the City of Rohnert Park A. Staff Report B. Conduct Public Hearing C. Resolution for Adoption: Resolution 2020-049 Ordering the Abatement of Weed and Trash Nuisances Existing within the City of Rohnert Park D. Council motion/roll call vote (Adams_____ Belforte_____ Stafford_____ Mackenzie _____Callinan______) Item 6.B. 6.C Discussion and Direction Regarding City of Rohnert Park Operating, Capital Improvement Program and City of Rohnert Park Foundation Budgets for Fiscal Year 2020/2021 A. Staff Report B. Public Comments C. Council discussion/direction Item 6.C. 6.D Discussion and Direction Regarding Summer Camp, Preschool, and other Child Care/Supervision programs offered through the Community Services Department A. Staff Report B. Public Comments C. Council discussion/direction Item 6.D. 6.E Report from City Attorney Regarding Districting Proposal Submitted by FAIR-RP A. Staff Report B. Public Comments C. Council discussion/direction Item 6.E. 7.COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. 7.A Standing Committees: 7.B Liaison Reports: 7.C Outside Agency Appointments: 1. Mayors and Council Members’ Association of Sonoma County Legislative Committee (5/29 & 6/5) 2. Sonoma Clean Power Authority Board of Directors Meeting (6/4) 3. Health Action Council Meeting (6/5) 7.D Other Reports: 8.COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 9.MATTERS FROM/FOR COUNCIL Prior to agenda publication, any Councilmember may place an item on this portion of the agenda. Upon the concurrence of two Councilmembers, the item may be added to a subsequent agenda for deliberation and action. In accordance with the Brown Act, at the City Council meeting, Councilmembers may not add items hereunder, except for brief reports on his or her own activities or brief announcements regarding an event of community interest. 10.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Please see page 1 for details on how to submit public comments. 11.ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection on our website following the meeting. DISABLED ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at vperrault@rpcity.org or by calling 707-588-2221. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources CERTIFICATION OF POSTING OF AGENDA I, _________________________, ____________________, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on ______________ ______, _________, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this _____ day of ________________, _________ at Rohnert Park, California. _____________________________ Office of the City Clerk PPP rrr ooo ccc lll aaa mmm aaa ttt iii ooo nnn A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK H ONORING THE C LASS OF 2020 Whereas, the 2019-2020 academic year has been interrupted by the Coronavirus pandemic closure of Rohnert Park High Schools; and Whereas, seniors at Rancho Cotate High School, Technology High School, and Credo High School have worked hard to graduate despite the challenges of completing the school year in virtual classrooms; and Whereas, these seniors overcame many disappointments on their way to commencement, and demonstrated their commitment to education and their future. They gave up so many things that make high school memorable: sports, concerts, club activities, the prom, and now their graduation ceremonies; and Whereas, 79 students graduated in the Class of 2020 from Credo High School—Go Gryphons! and Whereas, approximately 323 students graduated in the Class of 2020 from Rancho Cotate High School—Go Cougars! and Whereas, 73 students graduated in the Class of 2020 from Technology High School—Go Titans! Now, Therefore, be it Proclaimed that I, Joseph T. Callinan, as Mayor of Rohnert Park and on behalf of the City Council, hereby recognizes the achievement of all graduating members of the Class of 2020 and we offer heartfelt congratulations and best wishes on this important milestone in your lives. Duly and Regularly P roclaimed this 9th day of June, 2020. CITY OF ROHNERT PARK Joseph T. Callinan, MAYOR Item 2.A. 1Go Sonoma Presentation November 2020 Transportation Sales Tax Measure Rohnert Park City Council June 9, 2020 Presentation 2Go Sonoma Presentation Proven Track Record Go Sonoma Why Now? Benefits to Residents AGENDA 3Go Sonoma Presentation The Sonoma County Transportation Authority (SCTA) manages a ¼-cent sales tax –known as Measure M –to help fund critical transportation infrastructure projects and transit operations. The measure is set to expire in 2024 and the SCTA has decided to seek voter approval this November to extend the measure 20 years. SCTA 4Go Sonoma Presentation Proven Track Record Measure M accomplishments Leveraging outside funding Citizen oversight and transparency 5Go Sonoma Presentation Measure M In November 2004 the voters of Sonoma County chose to become a self -help county, providing a ¼ cent sales tax for transportation known as the Traffic Relief Act for Sonoma County, or “Measure M.” 6Go Sonoma Presentation Improving trips for residents Highway 101 was identified as the highest priority for delivery and with Measure M, the SCTA delivered on that promise. The third lane is completed, or in construction, from the Marin-Sonoma County border to Windsor River Road. In Rohnert Park local measure funds went to: •2 101 projects within the City Limits, including surface street improvements at Rohnert Park Expressway and connecting Wilfred Avenue to Golf Course Drive •2 location improvements to Copeland Creek Trail •Mutli -Use Pathway Improvements •Paving projects on dozens streets within the City 7Go Sonoma Presentation Helping to power our economy Having local money to build transportation infrastructure helps build the local economy too. Our local measure allows new projects to get built sooner, creating jobs that have a ripple effect throughout the county. SCTA implements projects that improve our local communities and protect our environment and quality of life. 8Go Sonoma Presentation Design process of a new measure Expenditure Plan Go Sonoma 9Go Sonoma Presentation Local partner support In order to be eligible for the ballot a majority of jurisdictions representing a majority of the population must agree. Go Sonoma Expenditure Plan The guiding document for how local funds can be spent was developed through a robust public process. The Board adopted it on May 26, 2020. Stakeholder engagement Throughout the process SCTA advisory committees, stakeholder groups and individuals have provided valuable insight and input. Comprehensive Transportation Plan The SCTA’s long range transportation plan plays a critical role in assessing local priorities and coordinating projects. SCTA kicks off discussions on new tax measure SCTA considered 2018 but deferred to the Presidential election cycle where turnout is expected to e very high. 01 02 03 04 05Process For New Measure 10Go Sonoma Presentation Public outreach Between the Fall 2019 to Spring 2020 the SCTA team invited residents to share their transportation needs through a survey designed to inform Sonoma County’s Comprehensive Transportation Plan. 11Go Sonoma Presentation October 2019 poll shows voters are supportive of a ¼ cent extension People indicated support for the following in order: •Repair potholes –83% •Reduce traffic congestion on local roads and highways –76% •Make local roads and highways safer –75% •Improve evacuation and emergency road access –74% •Enhance transportation for seniors, veterans and people with disabilities –73% •Make walking and biking safer –71% •Reduce GHG emissions –69% Recent polling also indicates high levels of support. More polling in July before final decision is made. Polling Data 12Go Sonoma Presentation Connecting people, places and goods as we transition our transportation network to zero- emissions by 2050. The goals are that our transportation system should be: 1.Connected and Reliable: Deliver a seamless network that allows people to use a variety of transportation types easily, affordably and dependably. 2.Safe and Well Maintained: Provide safe and well-maintained transportation infrastructure. 3.Community Oriented and Place-Based: Implement place-based (or context sensitive) transportation projects, tailored to urban, suburban and rural communities that will improve local mobility. 4.Zero Emissions: Provide zero-emission transportation opportunities that meet diverse community needs, improve health and enhance quality of life. Go Sonoma -Vision and Goals 13Go Sonoma Presentation Go Sonoma Ballot Question Without raising taxes, shall the Sonoma County Transportation Authority implement the Go Sonoma Act to repair potholes; reduce congestion; make biking and walking safer; expand local bus service; reduce greenhouse gas emissions; improve evacuation routes; and enhance transportation services for students and seniors by continuing, for 20 years, the current ¼-cent sales tax dedicated to transportation, providing approximately $26 million annually? 14Go Sonoma Presentation 38% 27% 12% 23% Increase Bus Service Expand and enhance local bus operations to provide a more reliable service that works for more people. Smooth and maintained roads Fixing potholes and making our roads smooth to drive and ride on. Build bikeways and pathways Better separate bikes from cars and make it easier to bike and walk. Move traffic and improve safety Making changes to our roadway system, prioritizing alternatives and using technology to ensure reliability and safety. Go Sonoma –Funding Split 15Go Sonoma Presentation Regional improvements Local priorities Benefits to Residents 16Go Sonoma Presentation Smooth and Maintained Roads Go Sonoma dedicates 38% or $10M each year directly to pave roads. Needs are great and on-going. Local funds can be used on roads not eligible for federal funds. 17Go Sonoma Presentation Go Sonoma –Annual Pothole Fund Jurisdiction Split (Population / Road Mile) Estimated Annual Sales Tax Funding Cloverdale 1.59%$157,393 Cotati 1.27%$125,580 Healdsburg 2.18%$215,865 Petaluma 9.78%$966,615 Rohnert Park 6.24%$616,221 Santa Rosa 28.15%$2,781,097 Sebastopol 1.28%$126,852 Sonoma 1.84%$181,829 Windsor 4.61%$455,837 County 43.04%$4,252,710 18Go Sonoma Presentation Move Traffic and Improve Safety Moving people and goods around Sonoma County means making changes to our roadway system, prioritizing alternatives and using technology to ensure reliability and safety. Ensures no delay in getting projects ready to go for construction. Requires road projects to include bike and pedestrian elements. 19Go Sonoma Presentation City of Rohnert Park –Sample Projects Project Cost ($M) Central Rohnert Park PDA –Commercial Connector Street Completion $5.70 Central Rohnert Park PDA -Rohnert Park Expressway Slip Streets $3.60 Citywide Advanced Traffic Management System (ATMS) Implementation $5.70 Redwood Drive Bridge Replacement at Hinebaugh Creek $10.00 Southwest Boulevard Corridor Improvements $2.20 State Farm Drive Overcrossing $17.00 City of Rohnert Park –Go Sonoma Sample Projects 20Go Sonoma Presentation Expands and enhances local bus operations to provide a more reliable service that works for more people. Prioritizes increased bus frequencies and extended hours of operations Dedicates funds to fare free programs for groups like students and seniors. Increase Bus Service, Affordability and Connections 21Go Sonoma Presentation Build Bikeways and Pathways More than quadruples the amount of local funding for bike and pedestrian projects. Requires projects to use best practices for bikeway design. 22Go Sonoma Presentation City of Rohnert Park –Sample Projects Project Cost ($M) Central Rohnert Park PDA Complete Streets Improvements $6.00 Enhanced Bike/Pedestrian Crossings at NWP Railroad $2.00 Highway 101 Bicycle/Pedestrian Crossing $7.00 Trail to Crane Creek Regional Park $2.90 City of Rohnert Park –Go Sonoma Sample Projects 23Go Sonoma Presentation November 2020 ballot Why Now? 24Go Sonoma Presentation Leveraging funds for seamless work on needed projects Get projects done sooner By putting a measure on the ballot in 2020, the SCTA will be able to plan for new projects and fund new projects sooner. This is particularly important in creating jobs to support economic recovery. 25Go Sonoma Presentation •Continue the work we have been doing for another 20 years. •Keep our status as a self -help county. •Keep Sonoma County eligible and competitive for regional, State and federal funds. •Supports all modes of transportation. •Less crowded ballot •High turnout election. Why Now? 26Go Sonoma Presentation Task Name June July August September October November Cities/County Presentations Poll #2 SCTA Final Approval of Expenditure Plan, 7/13 Board of Supervisors Places on Ballot, 8/4 Election, 11/3 SCHEDULE OF NEXT STEPS 27Go Sonoma Presentation SCTA.CA.GOV/GOSONOMA More information on the measure. SCTA.CA.GOV/2050 Moving Forward 2050 Plan info@scta.ca.gov QUESTIONS? ITEM NO. 2.B. 1 Meeting Date: June 9th, 2020 Prepared By: Suzanne Smith, Executive Director of County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Agenda Title: Request to Approve the GoSonoma Act Expenditure Plan of the Sonoma County Transportation Authority as required by Public Utilities Code section 180206(b) RECOMMENDED ACTION: Approve the GoSonoma Act Expenditure Plan of the Sonoma County Transportation Authority as required by Public Utilities Code section 180206(b). BACKGROUND: SCTA’s current Measure M ¼-cent transportation sales tax will expire in 2025. To maintain the County’s current status as a self-help county and to deliver critical transportation projects, the SCTA is considering a sales tax ordinance and expenditure plan for the November 2020 ballot, collectively named the “GoSonoma Act.” The tax imposed by the GoSonoma Act will be a 20-year ¼-cent sales tax that will not take effect until the tax imposed by Measure M terminates in 2025. The GoSonoma Act Expenditure Plan re-structures Measure M’s program categories to address roadway, bus, bicycle, and pedestrian needs, and eliminates the Highway 101 and SMART programs. Public Utilities Code Section 180206(b) requires a majority of the cities representing a majority of the population in the incorporated area of the county and the Board of Supervisors to approve the draft expenditure plan prior to its final adoption by SCTA. The GoSonoma Act Expenditure Plan approved by the SCTA’s Board of Directors on May 26, 2020 is attached with this Summary for your Council’s approval. Due to the procedural requirements for measure approval and the August 6 deadline to place measures on the ballot, the GoSonoma Act must remain in this final form without changes. Please find more information attached SCTA staff report from May 26, 2020 regarding GoSonoma and SCTA Ordinance No. 5 with GoSonoma Expenditur e Plan. OPTIONS CONSIDERED: 1. Recommended Option: Approve the GoSonoma Act Expenditure Plan of the Sonoma County Transportation Authority as required by Public Utilities Code section 180206(b). 2. Alternative: Council could opt not to approve the expenditure plan. The measure may still qualify for the ballot with the approval of other cities. FISCAL IMPACT/FUNDING SOURCE: The SCTA is responsible for placing the measure on the ballot but is also reliant upon contributions from member jurisdictions to run the agency. If the GoSonoma measure is successful the election costs will be paid from the new measure. If it is not successful, the SCTA will work with the cities and the county to develop a payment plan for a portion of the yet to be determined election cost. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 2.B. 2 If the measure passes, Rohnert Park is expected to receive approximately $616,000 per year for road maintenance starting in 2025 and will be eligible to compete for roadway and bike/pedestrian funds. Attachments (list in packet assembly order): 1. GoSonoma Staff Report and Ordinance. 2. GoSonoma Info Sheet. 411 King Street, Santa Rosa, CA 95404 | 707.565.5373 | scta.ca.gov | rcpa.ca.gov Staff Report Issue Shall the SCTA Board approve the GoSonoma Expenditure Plan and conduct the first reading of Ordinance No. 5? Recommendation Consider adopting the GoSonoma Expenditure Plan and Ordinance No.5. Direct staff to perform outreach to the nine city councils and County Board of Supervisors seeking their support for GoSonoma. Advisory Committee Recommendation The Countywide Bicycle and Pedestrian Advisory Committee, Technical Advisory Committee, Transit Technical Advisory Committee and Citizens Advisory Committee have reviewed the GoSonoma Expenditure Plan. Alternatives Considered A CTP-based version of the Expenditure Plan was developed after a draft Expenditure Plan format was emailed to all of the advisory groups on March 16 with blanks left in the four program categories. A prior strawman proposal was discussed by Advisory Committees and the SCTA ad hoc Committee and Board in January, February and March. The GoSonoma Expenditure Plan was discussed in April and May by the SCTA Board and ad hoc committee. Final edits are proposed from the ad hoc committee in the version being considered at the 5/26/2020 Special Board meeting A matrix of public comments has been developed and responses to comments will be provided at the Board meeting. Comments received after the 5/11/2020 Board meeting are summarized at the end of this staff report. Executive Summary The Measure M ¼-cent transportation sales tax will expire in 2024. In order to maintain our status as a self- help county and deliver critical transportation projects, the SCTA is considering a sales tax extension for the November 2020 ballot. The GoSonoma Expenditure Plan is based on the Comprehensive Transportation Plan (CTP) with the identified needs derived from project submittals from public works departments, transit agencies and the SCTA/RCPA. Policy Impacts / Nexus to Agency Goals The SCTA currently manages a ¼-cent sales tax dedicated to a multi-modal expenditure plan known as Measure M. The GoSonoma Expenditure Plan maintains the ¼-cent tax for an additional 20 years, eliminates To: SCTA Board of Directors Meeting Date: 5/26/20 From: Suzanne Smith, Executive Director Item Number: 4.1.1 Subject: GoSonoma – November 2020 transportation sales tax ballot measure Consent Item: ☐ Regular Item: ☒ Action Item: ☒ Report: ☐ the Highway 101 and SMART programs, and re-structures the program categories to address roadway, bus and bicycle and pedestrian needs. If voters do not renew Measure M by 2024, the SCTA and its member jurisdictions will no longer have a local funding source to leverage State and federal dollars for transportation projects. By putting a measure on the ballot in 2020, the SCTA will be able to plan for new projects and fund new projects sooner. This is particularly important in creating jobs to support economic recovery. Financial Implications Is there a fiscal impact to this item? Yes ☒ No ☐ Is there funding in the current budget? Yes ☐ No ☒ The funding source(s) to be used are: The cost of the election may need funds if the measure is unsuccessful. If voters approve the measure, the new measure funds can pay the election costs. Background The SCTA Board has been discussing when and how to ask voters to continue support for a local tax for transportation. In March 2019, then Chair Landman formed the Measure M ad hoc committee to help focus the approach. Members of the ad hoc are Chair Susan Gorin and Directors Bagby, Gurney, Landman, Rabbitt and Rogers. On July 9, 2019, the SCTA issued a call for projects for the Comprehensive Transportation Plan 2050 asking project sponsors to identify and rank their 10 highest priority projects for consideration in a new tax measure; as well as submit and rank up to 5 transit projects. The result was just over $3B in requests ranging from bike safety projects to interchanges across Highway 101 to SMART extension to Cloverdale with increased service. Figure 1 – CTP Measure Priorities by Category (Dollars in Millions) 38% 27% 12% 23% Smooth and maintained roads (38%) Move traffic and improve safety (27%) Build bikeways and pathways (12%) Increase Bus Service (23%) In the early fall of 2019, the SCTA hired Muelrath Public Affairs and EMC to help guide and perform an initial poll. EMC conducted the first round of polling in September by surveying 600 likely 2020 voters. The results were positive for a ¼-cent and less optimistic for a ½-cent. There was very solid support for a ¼-cent with 73% and good support for a ½-cent with 67%. However, when presented with an opposition statement, the support drops to 64% and 58% respectively. After adding in “lean support,” the numbers go to 66% and 59%. Highlights of the polling include: • 64% of respondents rate maintaining local streets and roads as a high priority • 61% say climate change is a high priority • A super majority support a modern transportation network (69%) and value high-quality local roads (73%) even it requires a tax increase • People indicated support for the following in order: o Repair potholes – 83% o Reduce traffic congestion on local roads and highways – 76% o Make local roads and highways safer – 75% o Improve evacuation and emergency road access – 74% o Enhance transportation for seniors, veterans and people with disabilities – 73% o Make walking and biking safer – 71% o Reduce GHG emissions – 69% Following the poll, the ad hoc committee reviewed the project lists submitted by each jurisdiction and deliberated on a possible structure for the measure. The ad hoc proposed a strawman that was structured with two “buckets” of project types reflecting the importance of: a. Improving the backbone of the transportation system across all modes of road maintenance, active transportation and bus service, and b. Connecting communities through infrastructure projects, both big and small, that help people move safely and reliably wherever they need to go. The SCTA advisory committees reviewed the strawman proposal in late January and early February. In February and March, the Board took public comment and deliberated on the strawman. The direction to staff was to drop the proposed structure, simplify the content and provide greater detail on the overall expenditure plan. The DRAFT Expenditure Plan GoSonoma was developed to include four programs in two categories. Staff has analyzed the CTP projects submitted as the highest priorities for the new measure and divided them into these categories and then applied the program percentage of the total need: A. Fix roads, fill potholes, improve traffic – 65% Smooth & maintained roads 38% Move traffic & improve safety 27% B. Improve alternatives to cars, fight climate change – 35% Increase bus service, affordability, & first/last mile connections 23% Build bikeways & pathways 12% The cost of elements of the roadway projects that directly benefit bicycle and pedestrians can be quantified at approximately 25%; the result is an estimated 50/50 split between roads and alternatives. Advancing the ballot measure in 2020 will allow Sonoma to: • Keep our status as a self-help county. • Keep us eligible for regional, State and federal funds and allows us to leverage those funds. Without it, we won’t be competitive. • Allows us to start on new projects now – this will help with economic recovery and job creation. From inception to completion transportation project take years if not decades to deliver. Planners and engineers need reliable known funding sources to develop and implement projects that will meet our transportation needs. • Help all modes of transportation. • Continue the work we have been doing for another 20 years and is not a new tax. We have a proven track record. • Cost effectively support transportation – if you spend $25,000 a year on taxable goods (not groceries, rent, insurance, etc.), this measure will cost you $62/year or $5/month. • Protect funds for transportation. These funds cannot be taken away by the State or any other entity. Can only be changed by the voters. Benefits of GoSonoma include: • Provides $10M each year directly to each city and the County to pave roads. • More than triples the amount of local funding for bike and pedestrian projects. • More than doubles the amount of local money going to local bus service. • Dedicates 3% to first/last mile connections for transit and travel demand programs to get people out of single occupant cars. • Dedicates 2% to fare free programs for groups like students and seniors. This will serve an immediate benefit and can serve as a match to regional and State programs that will grow the program. • Identifies priority projects in each city and the County that improve traffic flow and safety. Will help get those projects shovel ready and provide local match to leverage outside funding. • Urges use of technology to ensure reliability and safety; not just infrastructure fixes. • Encourages jurisdictions to prioritize climate change fighting projects and help meet State and local GHG requirements. A countywide poll was conducted for another topic the first week in May and included a question asking about support for the GoSonoma ballot question. The result from 600 respondents was 76% support; margin of error is 4%. Summary of fine tuning comments received following 5/11/20 SCTA Board meeting: • Smooth Roads category – concern about language which seems to award additional authority to the determining agency regarding contractor’s means and methods • Move Traffic category – too vague, not enough certainty funds will fix roads; if GHG/VMT is primary criteria will lose support • Move Traffic category – Priority should be given to projects that reduce GHG • Move Traffic category – Four overall assessment criteria (how quickly built, create jobs, reduce GHG, geographic equity) – reorder to make GHG first item on list • Move Traffic category – 5% vs 18% vs 22% for non-auto elements - clarify or remove • Move Traffic category – Role of CAC, and other committees - clarify or remove • Bus Service category – Add more eligible recipients for fare free • Bus Service category – Add "commute routes between communities" in Transit section • Bus Service category – Add detail on community benefit programs in Transit section • Bikeway category – Remove road improvement language in Bike section • Bikeway category – Add "maximize separation between bikes and cars" to Bike section criteria • Implementation section – Add “Go Sonoma is designed to prioritize projects that reduce greenhouse gas emissions and boost the ability of jurisdictions to get climate fighting projects funded and meet those objectives for the state.” • Implementation section – Add “The Strategic Plan will include the evaluation criteria for prioritization of projects to meet all four goals of the Comprehensive Transportation Plan.” Schedule of Next Steps Target Completion Date Advisory committee and stakeholder input March/April 2020 SCTA Board Initial Draft Expenditure Plan April 13, 2020 SCTA Board Final Draft of Expenditure Plan May 26, 2020 Cities and County Presentations June 2020 Poll #2 June/July 2020 SCTA final approval of Expenditure Plan July 13, 2020 Board of Supervisors places on the ballot Aug 4, 2020 Supporting Documents Resolution waiving reading of Ordinance No. 5 Ordinance No. 5 GoSonoma Expenditure Plan 1 ORDINANCE NO. 5 AN ORDINANCE OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY IMPOSING A TRANSACTIONS AND USE TAX TO BE ADMINISTERED BY THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION; ADOPTING AN EXPENDITURE PLAN APPROVED BY THE CITIES OF SONOMA COUNTY AND THE COUNTY OF SONOMA; AUTHORIZING THE ISSUANCE OF BONDS TO FINANCE PROJECTS LISTED IN THE EXPENDITURE PLAN; AND SETTING AN ANNUAL APPROPRIATIONS LIMIT BACKGROUND FINDINGS. New transportation investment is needed in our community. Without it, we will experience more traffic, increased greenhouse gas emissions and poorly maintained streets that leads to time away from our family and friends, bad air quality, increased costs for car maintenance and impacts to our climate. Go Sonoma, benefits everyone who lives and works in Sonoma County. Through a public process, we have developed a plan that shows how we will fix local streets, improve transportation corridors, increase bus transit service, and improve safety for cyclists, pedestrians and drivers. Without increasing the current tax rate, more than twice as much money will be dedicated to local roads, bus service and bike projects and cannot be taken away for any other purposes. Sonoma became a self-help county in 2004 when it passed the Traffic Relief Act known as Measure M. In order to maintain our status as a self-help county and deliver critical transportation projects, we need Go Sonoma to be in place now so we can get projects ready and before we lose our standing. As a self-help county with a reliable revenue source the Sonoma County Transportation Authority (SCTA) leveraged other funding at a ratio of 5:1 to widen the Highway 101 corridor. With a secure local funding source the SCTA has been able to secure highly competitive State and federal funds that would not have been possible without a local commitment that gets projects shovel ready. Go Sonoma Act will provide the local funding commitment to our Comprehensive Transportation Plan referred to as Moving Forward 2050, supporting our transportation system goals: 1. Connected and Reliable 2. Safe and Well Maintained 3. Community Oriented and Place-Based 4. Zero Emissions Section 1. TITLE. This ordinance shall be known as the Go Sonoma Act. The Sonoma County Transportation Authority hereinafter shall be called "Authority." This ordinance shall be applicable in the incorporated and unincorporated territory of the County of Sonoma, which shall be referred to herein as "County." Section 2. EFFECTIVE AND OPERATIVE DATES. This ordinance shall be effective upon the close of polls on November 3, 2020, if the measure is approved by two-thirds of the electors voting on the measure at the election held that day. The imposition of the tax authorized by this ordinance shall be operative on April 1, 2025, provided that the Authority gives at least 110 days notice to the California Department of Tax and Fee Administration ("Operative Date"). 2 There shall be no coincidental assessment of the existing Measure M retail transactions and use tax approved by the voters on November 2, 2004, which expires on March 31, 2025, and the retail transactions and use tax to be imposed pursuant to this ordinance. Section 3. PURPOSE. This ordinance is adopted to achieve the following, among other purposes, and directs that the provisions hereof be interpreted in order to accomplish those purposes: A. To establish a dedicated local funding source to fix roads, fill potholes, improve traffic, get people out of their cars and fight climate change set out in detail in the Expenditure Plan. B. To impose a retail transactions and use tax in accordance with the provisions of Part 1.6 (commencing with Section 7251) of Division 2 of the Revenue and Taxation Code and Section 180050 et.seq. of the Public Utilities Code which authorizes the Authority to adopt this tax ordinance which shall be operative if a two-thirds majority of the electors voting on the measure vote to approve the imposition of the tax at an election called for that purpose. C. To adopt a retail transactions and use tax ordinance that incorporates provisions identical to those of the Sales and Use Tax Law of the State of California insofar as those provisions are not inconsistent with the requirements and limitations contained in Part 1.6 of Division 2 of the Revenue and Taxation Code. D. To adopt a retail transactions and use tax ordinance that imposes a tax and provides a measure therefor that can be administered and collected by the California Department of Tax and Fee Administration in a manner that adapts itself as fully as practicable to, and requires the least possible deviation from, the existing statutory and administrative procedures followed by the California Department of Tax and Fee Administration in administering and collecting the California State Sales and Use Taxes. E. To adopt a retail transactions and use tax ordinance that can be administered in a manner that will be, to the greatest degree possible, consistent with the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code, minimize the cost of collecting the transactions and use taxes, and at the same time, minimize the burden of record keeping upon persons subject to taxation under the provisions of this ordinance. F. To adopt an expenditure plan setting forth the purposes for the tax pursuant to this ordinance may be used. G. To authorize the issuance of bonds to finance projects included in the expenditure plan adopted as part of this ordinance. Section 4. CONTRACT WITH STATE. Prior to the operative date, the Authority shall contract with the California Department of Tax and Fee Administration to perform all functions incident to the administration and operation of this transactions and use tax ordinance; provided, that if the Authority shall not have contracted with the California Department of Tax and Fee Administration prior to the operative date, it shall nevertheless so contract and in such a case the operative date shall be the first day of the first calendar quarter following the execution of such a contract. 3 Section 5. TRANSACTIONS TAX RATE. For the privilege of selling tangible personal property at retail, a tax is hereby imposed upon all retailers in the incorporated and unincorporated territory of the County at the rate of ¼ of 1 percent (0.25%) of the gross receipts of any retailer from the sale of all tangible personal property sold at retail in said territory on and after the operative date of this ordinance. Section 6. PLACE OF SALE. For the purposes of this ordinance, all retail sales are consummated at the place of business of the retailer unless the tangible personal property sold is delivered by the retailer or his agent to an out-of-state destination or to a common carrier for delivery to an out-of-state destination. The gross receipts from such sales shall include delivery charges, when such charges are subject to the state sales and use tax, regardless of the place to which delivery is made. In the event a retailer has no permanent place of business in the State or has more than one place of business, the place or places at which the retail sales are consummated shall be determined under rules and regulations to be prescribed and adopted by the California Department of Tax and Fee Administration. Section 7. USE TAX RATE. An excise tax is hereby imposed on the storage, use or other consumption in the County of tangible personal property purchased from any retailer on and after the operative date of this ordinance for storage, use or other consumption in said territory at the rate of ¼ of 1 percent (0.25%) of the sales price of the property. The sales price shall include delivery charges when such charges are subject to state sales or use tax regardless of the place to which delivery is made. Section 8. ADOPTION OF PROVISIONS OF STATE LAW. Except as otherwise provided in this ordinance and except insofar as they are inconsistent with the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code, all of the provisions of Part 1 (commencing with Section 6001) of Division 2 of the Revenue and Taxation Code are hereby adopted and made a part of this ordinance as though fully set forth herein. Section 9. LIMITATIONS ON ADOPTION OF STATE LAW AND COLLECTION OF USE TAXES. In adopting the provisions of Part 1 of Division 2 of the Revenue and Taxation Code: A. Wherever the State of California is named or referred to as the taxing agency, the name of this Authority shall be substituted therefor. However, the substitution shall not be made when: 1. The word "State" is used as a part of the title of the State Controller, State Treasurer, State Treasury, or the Constitution of the State of California; 2. The result of that substitution would require action to be taken by or against this Authority or any agency, officer, or employee thereof rather than by or against the California Department of Tax and Fee Administration, in performing the functions incident to the administration or operation of this Ordinance. 3. In those sections, including, but not necessarily limited to sections referring to the exterior boundaries of the State of California, where the result of the substitution would be to: 4 a. Provide an exemption from this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not otherwise be exempt from this tax while such sales, storage, use or other consumption remain subject to tax by the State under the provisions of Part 1 of Division 2 of the Revenue and Taxation Code, or; b. Impose this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not be subject to tax by the state under the said provision of that code. 4. In Sections 6701, 6702 (except in the last sentence thereof), 6711, 6715, 6737, 6797 or 6828 of the Revenue and Taxation Code. B. The word "County" shall be substituted for the word "State" in the phrase "retailer engaged in business in this State" in Section 6203 and in the definition of that phrase in Section 6203. 1. “A retailer engaged in business in the County” shall also include any retailer that, in the preceding calendar year or the current calendar year, has total combined sales of tangible personal property in this state or for delivery in the State by the retailer and all persons related to the retailer that exceeds five hundred thousand dollars ($500,000). For purposes of this section, a person is related to another person if both persons are related to each other pursuant to Section 267(b) of Title 26 of the United States Code and the regulations thereunder. Section 10. PERMIT NOT REQUIRED. If a seller's permit has been issued to a retailer under Section 6067 of the Revenue and Taxation Code, an additional transactor's permit shall not be required by this ordinance. Section 11. EXEMPTIONS AND EXCLUSIONS. A. There shall be excluded from the measure of the transactions tax and the use tax the amount of any sales tax or use tax imposed by the State of California or by any city, city and county, or county pursuant to the Bradley-Burns Uniform Local Sales and Use Tax Law or the amount of any state-administered transactions or use tax. B. There are exempted from the computation of the amount of transactions tax the gross receipts from: 1. Sales of tangible personal property, other than fuel or petroleum products, to operators of aircraft to be used or consumed principally outside the County in which the sale is made and directly and exclusively in the use of such aircraft as common carriers of persons or property under the authority of the laws of this State, the United States, or any foreign government. 2. Sales of property to be used outside the County which is shipped to a point outside the County, pursuant to the contract of sale, by delivery to such point by the retailer or his agent, or by delivery by the retailer to a carrier for shipment to a consignee at such point. For the purposes of this paragraph, delivery to a point outside the County shall be satisfied: a. With respect to vehicles (other than commercial vehicles) subject to registration pursuant to Chapter 1 (commencing with Section 4000) of Division 3 of the Vehicle 5 Code, aircraft licensed in compliance with Section 21411 of the Public Utilities Code, and undocumented vessels registered under Division 3.5 (commencing with Section 9840) of the Vehicle Code by registration to an out-of-County address and by a declaration under penalty of perjury, signed by the buyer, stating that such address is, in fact, his or her principal place of residence; and b. With respect to commercial vehicles, by registration to a place of business out-of-County and declaration under penalty of perjury, signed by the buyer, that the vehicle will be operated from that address. 3. The sale of tangible personal property if the seller is obligated to furnish the property for a fixed price pursuant to a contract entered into prior to the operative date of this ordinance. 4. A lease of tangible personal property which is a continuing sale of such property, for any period of time for which the lessor is obligated to lease the property for an amount fixed by the lease prior to the operative date of this ordinance. 5. For the purposes of subparagraphs (3) and (4) of this section, the sale or lease of tangible personal property shall be deemed not to be obligated pursuant to a contract or lease for any period of time for which any party to the contract or lease has the unconditional right to terminate the contract or lease upon notice, whether or not such right is exercised. C. There are exempted from the use tax imposed by this ordinance, the storage, use or other consumption in this County of tangible personal property: 1. The gross receipts from the sale of which have been subject to a transactions tax under any state-administered transactions and use tax ordinance. 2. Other than fuel or petroleum products purchased by operators of aircraft and used or consumed by such operators directly and exclusively in the use of such aircraft as common carriers of persons or property for hire or compensation under a certificate of public convenience and necessity issued pursuant to the laws of this State, the United States, or any foreign government. This exemption is in addition to the exemptions provided in Sections 6366 and 6366.1 of the Revenue and Taxation Code of the State of California. 3. If the purchaser is obligated to purchase the property for a fixed price pursuant to a contract entered into prior to the operative date of this ordinance. 4. If the possession of, or the exercise of any right or power over, the tangible personal property arises under a lease which is a continuing purchase of such property for any period of time for which the lessee is obligated to lease the property for an amount fixed by a lease prior to the operative date of this ordinance. 5. For the purposes of subparagraphs (3) and (4) of this section, storage, use, or other consumption, or possession of, or exercise of any right or power over, tangible personal property shall be deemed not to be obligated pursuant to a contract or lease for any period of time for which any party to the contract or lease has the unconditional right to terminate the contract or lease upon notice, whether or not such right is exercised. 6 6. Except as provided in subparagraph (7), a retailer engaged in business in the County shall not be required to collect use tax from the purchaser of tangible personal property, unless the retailer ships or delivers the property into the County or participates within the County in making the sale of the property, including, but not limited to, soliciting or receiving the order, either directly or indirectly, at a place of business of the retailer in the County or through any representative, agent, canvasser, solicitor, subsidiary, or person in the County under the authority of the retailer. 7. "A retailer engaged in business in the County" shall also include any retailer of any of the following: vehicles subject to registration pursuant to Chapter 1 (commencing with Section 4000) of Division 3 of the Vehicle Code, aircraft licensed in compliance with Section 21411 of the Public Utilities Code, or undocumented vessels registered under Division 3.5 (commencing with Section 9840) of the Vehicle Code. That retailer shall be required to collect use tax from any purchaser who registers or licenses the vehicle, vessel, or aircraft at an address in the County. D. Any person subject to use tax under this ordinance may credit against that tax any transactions tax or reimbursement for transactions tax paid to a district imposing, or retailer liable for a transactions tax pursuant to Part 1.6 of Division 2 of the Revenue and Taxation Code with respect to the sale to the person of the property the storage, use or other consumption of which is subject to the use tax. Section 12. AMENDMENTS. All amendments subsequent to the effective date of this ordinance to Part 1 of Division 2 of the Revenue and Taxation Code relating to sales and use taxes and which are not inconsistent with Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code, and all amendments to Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code, shall automatically become a part of this ordinance, provided however, that no such amendment shall operate so as to affect the rate of tax imposed by this ordinance. Section 13. ENJOINING COLLECTION FORBIDDEN. No injunction or writ of mandate or other legal or equitable process shall issue in any suit, action or proceeding in any court against the State or the Authority, or against any officer of the State or the Authority, to prevent or enjoin the collection under this ordinance, or Part 1.6 of Division 2 of the Revenue and Taxation Code, of any tax or any amount of tax required to be collected. Section 14. APPROPRIATIONS LIMIT. The appropriations limit for the Authority for fiscal year 2019-2020 shall be $52,743,652, unless that amount should be amended pursuant to applicable law. Section 15. ADOPTION OF EXPENDITURE PLAN AND ACCOUNTABILITY FOR EXPENDITURE OF PROCEEDS OF THE TAX. The Board hereby adopts the Expenditure Plan attached hereto and incorporated into this ordinance by reference. Proceeds of the tax imposed by this ordinance shall be placed into a special account, and shall be spent only to implement the projects set forth in the Expenditure Plan, including planning, engineering, environmental review, and construction of such projects. Section 16. ESTABLISHMENT OF BONDING AUTHORITY. The Authority is authorized to issue bonds for the purposes of advancing the commencement of or expediting the delivery of 7 transportation programs or projects set forth in the Expenditure Plan. The Authority may issue limited tax bonds, from time to time, to finance any program or project in the Plan. The maximum bonded indebtedness, including issuance costs, interest, reserve requirements, and insurance, shall not exceed the total amount of the proceeds anticipated to be collected by imposition of this transactions and use tax. All costs associated with the issuance of such bonds shall be accounted for within the program category in which the bond proceeds are used. The bonds shall be payable solely from the proceeds of the retail transactions and use tax, and may be issued any time before expiration of the tax. Section 17. ANNUAL REPORT. The Chief Fiscal Officer of the Authority shall annually cause to be prepared a report setting forth (a) the amount of funds collected and expended; and (b) the status of any projects authorized to be funded in the Expenditure Plan adopted by the Authority in Section 15 herein. Section 18. COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Pursuant to the State CEQA Guidelines Section 15378(b)(4), adoption of this retail transactions and use tax ordinance and Expenditure Plan is not a “project” subject to the requirements of CEQA. Prior to the commencement of any project included in the Expenditure Plan, any necessary environmental review required by CEQA shall be completed. Estimated costs in the Expenditure Plan include the cost of such environmental review. Section 19. REQUEST TO CALL ELECTION. The Authority requests the Board of Supervisors to call an election for the approval of this ordinance, consolidated with the general election of November 3, 2020. The question to appear on the ballot shall read: Without raising taxes, shall the Sonoma County Transportation Authority implement the Go Sonoma Act to repair potholes; reduce congestion; make biking and walking safer; expand local bus service; reduce greenhouse gas emissions; improve evacuation routes; and enhance transportation services for students and seniors by continuing, for 20 years, the current ¼-cent sales tax dedicated to transportation, providing approximately $26 million annually? Section 20. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. 8 Section 21. TERMINATION DATE. The authority to levy the tax imposed by this ordinance shall expire twenty (20) years from the operative date of this ordinance. PASSED AND ADOPTED by the Sonoma County Transportation Authority, in the County of Sonoma, in the State of California, on ____________________________, by the following vote: AYES: NOES: ABSENT: ____________________________________________ Susan Gorin, Chairperson Attest: Suzanne Smith, Clerk of the Board I. GO SONOMA ACT -EXPENDITURE PLAN SUMMARY New transportation investment is needed in our community. Without it, we will experience more traffic, increased greenhouse gas emissions, and poorly maintained streets that lead to time away from our family and friends, bad air quality, increased costs for car maintenance, and impacts to our climate. This plan, Go Sonoma, benefits everyone who lives and works in Sonoma County. Through a public process we have developed a plan that shows how we will fix local streets, improve transportation corridors, increase bus transit service, and improve safety for cyclists, pedestrians and drivers. Without increasing the current tax rate, more than twice as much money will be dedicated to local roads, bus service, and bike projects and cannot be taken away for any other purposes. Having local money to build transportation infrastructure helps build the local economy too. GoSonoma will allow new projects to get built sooner, creating jobs that have a ripple effect throughout the county. SCTA will implement projects to improve our local communities and protect our environment and quality of life. Sonoma became a self-help county in 2004 when it passed the Traffic Relief Act known as Measure M. In order to maintain our status as a self-help county and deliver critical transportation projects, we need Go Sonoma to be in place now so we can get projects ready and before we lose our standing. As a self-help county with a reliable revenue source the Sonoma County Transportation Authority (SCTA) leveraged other funding at a ratio of 5:1 to widen the Highway 101 corridor. With a stable local funding source, the SCTA has been able to secure highly competitive State and federal funds that would not have been possible without a local commitment that gets projects shovel ready. The new investment plan will include four programs in two categories: Fix roads, fill potholes, improve safety and usability for all Smooth & maintained roads 38% Move traffic & improve safety 27% Improve alternatives to cars, fight climate change Increase bus service, affordability, & first/last mile connections 23% Build bikeways & pathways 12% All projects will have a match requirement of at least 15% The Go Sonoma Act will continue, for 20 years, the ¼-cent sales tax currently dedicated to transportation. 5/20/2020 1:49 PM II. OUR TRANSPORTATION SYSTEM VISION AND GOALS Go Sonoma is needed now in order to meet our transportation vision and goals and ensure key projects can be planned and built without delays. Since most of the projects identified in Measure M have been completed or are under way, a continuation of a local and reliable source of funding now will result in more matching funds for new improvements coming on line sooner. VISION: Connecting people, places and goods as we transition our transportation network to zero- emissions by 2050. Our guiding principles are to improve safety, equity and quality of life. GOALS: Our transportation system should be: 1. Connected and Reliable: Deliver a seamless network that allows people to use a variety of transportation types easily, affordably and dependably. 2. Safe and Well Maintained: Provide safe and well-maintained transportation infrastructure. 3. Community Oriented and Place-Based: Implement place-based (or context sensitive) transportation projects, tailored to urban, suburban and rural communities that will improve local mobility. 4. Zero Emissions: Provide zero-emission transportation opportunities that meet diverse community needs, improve health and enhance quality of life. 2 III. GO SONOMA ACT -EXPENDITURE PLAN The Go Sonoma Act translates the SCTA vision and goals into investments for specific programs in four program categories. Each program category will receive a percentage share of sales tax revenues, currently estimated at $26 million annually. The program allocates 1% of the revenue for administration and audits. A. Fix Roads, Fill Potholes, Improve Safety and Usability for All – 65% SMOOTH & MAINTAINED ROADS Fixing potholes and making our roads smooth to drive and ride on is a central focus of the Go Sonoma Act. Approximately $9.9 million annually (or 38% of the sales tax revenue) will be used by cities and the County to fix existing roads and keep them well maintained. All projects will take into consideration bicycle and pedestrian needs, traffic calming, intelligent transportation system technology, construction methods and materials that reduce emissions, and appropriate safety measures. These components of a road project are eligible for sales tax revenue. This program will help achieve the transportation system goals of: 1) Connected and Reliable, 2) Safe and Well Maintained, and 3) Community Oriented and Place Based. Funds for this program will be allocated by a 50% population/50% road mile formula and local governments must maintain their existing commitments of local funds for transportation purposes. Below is a chart that estimates how much each jurisdiction can anticipate receiving annually. Jurisdiction Formula Estimated Annual Sales Tax Funding Population / Road Mile Split Cloverdale 1.59% $157,393 Cotati 1.27% $125,580 Healdsburg 2.18% $215,865 Petaluma 9.78% $966,615 Rohnert Park 6.24% $616,221 Santa Rosa 28.15% $2,781,097 Sebastopol 1.28% $126,852 Sonoma 1.84% $181,829 Windsor 4.61% $455,837 County 43.04% $4,252,710 Total 100% $9,880,000 3 MOVE TRAFFIC & IMPROVE SAFETY In addition to fixing local roads, the Go Sonoma Act will provide approximately $7.0 million annually (or 27% of the sales tax revenue) for projects that get people moving and improve safety. Moving people and goods around Sonoma County means making changes to our roadway system, prioritizing alternatives and using technology to ensure reliability and safety. Projects will compete for the funds in this program based on the following criteria: • Air Quality and Greenhouse Gas Emissions. The project is likely to satisfy environmental requirements and supports the reduction of air pollution and greenhouse gas emissions. It helps achieve goals set forth in the Shift Sonoma County Low Carbon Transportation Plan and climate emergency resolutions approved by local jurisdictions and the Regional Climate Protection Authority. • Connectivity. The project improves connections within and between communities and supports Priority Development Areas. • Cost Effectiveness. The costs and benefits of the project are reasonably balanced and other grants above the required match are leveraged when possible. • Local Support. The project has clear local support through a resolution of the local governing board and is included in the SCTA’s Comprehensive Transportation Plan. • Safety and Public Health. The project improves safety and health for travelers of all modes, as well as community health and resiliency. It uses best practices for features such as crosswalk, bikeway and pathway designs on city streets (i.e., protected bike lanes) and for pedestrian improvements, transit elements and sound walls on road projects in urban areas. • Traffic Flow. The project improves high traffic conditions with right-sized solutions that have regional benefits that maximize the movement of people and reduce travel time. The flow of traffic is improved through operational improvements such as interchanges, traffic signals, turn lanes, or roundabouts, or by enabling reductions in vehicle miles traveled. All projects will then be further assessed based on how they can reduce greenhouse gas emissions; how quickly they can be built and the ability to create jobs; and how they address geographic equity. Initially, priority will be given to projects that make it safer to drive, bike, walk, or use public transit and improve existing roads. Projects may include such things as interchange improvements that improve traffic flow and adding non-automobile amenities such as bike lanes and sidewalks while reconstructing roadways. All projects will require environmental review, engineering and matching funds before construction can begin. A commitment of 18% of the $7.0 million used in the “Move Traffic and Improve Safety” category (which is equivalent to 5% of the total sales tax revenue) will be used for non- 4 automobile elements of road projects such as adding sidewalks and bike lanes and will be clearly identified. This program will help achieve the transportation system goals 1) Connected and Reliable, 2) Safe and Well Maintained, 3) Community Oriented and Place Based, and 4) Zero Emissions. B. Improve Alternatives to Cars , Fight Climate Change – 35%. INCREASE BUS SERVICE, AFFORDABILITY & CONNECTIONS FOR FIRST/LAST MILE Funding for local transit improvements in the Go Sonoma Act will expand and enhance local bus operations to provide a more reliable service that works for more people. This program includes maintenance of existing bus service, increased bus frequencies and extended hours of operations, and a community benefit program to provide free rides for groups like students and seniors. Increased bus frequencies and extended hours of operations should be prioritized where routes make first and last mile connections to major bus transit hubs, schools and rail stations, or serve major transit corridors or commute routes between communities. Approximately $6 million (or 23% of sales tax revenue) annually is dedicated to this program. Of that amount, 3% annually is dedicated to community benefit programs that support first/last mile and commuter programs to be managed by SCTA. Below is a chart estimating how much each category and each Transit Agency can expect from the measure annually: Operators Service Area Population % Service Continuity* 10% Service Expansion 8% Fare Free Rides up to 2%** Petaluma Transit 12.43% $323,248 $258,598 Reimbursement of costs Santa Rosa CityBus 35.08% $912,019 $729,615 Reimbursement of costs Sonoma County Transit 52.49% $1,364,733 $1,091,787 Reimbursement of costs 100.00% $2,600,000 $2,080,000 $520,000 *The 2004 Measure M Bus Service program is now considered exisiting service but will be continued in the new measure **Remainder, if any, to be distributed by population formula to Service Expansion This program will help achieve the transportation system goals 1) Connected and Reliable, 2) Safe and Well Maintained, 3) Community Oriented and Place Based, and 4) Zero Emissions BUILD BIKEWAYS AND PATHWAYS This program will better separate bikes from cars and make it easier to bike and walk. It includes building new infrastructure for bicycles and pedestrians that will increase overall safety, close critical gaps in existing routes, and promote the use of active transportation 5 through community benefit programs to support safety education and encouragement like Safe Routes to School and Vision Zero. Approximately $3.1 million (or 12% of sales tax revenue) annually is dedicated to this program and will be used for bicycle and/or pedestrian projects that compete based on the criteria below. Of the total annual amount, 1% is dedicated annually to community benefit programs that support safety education and encouragement. • Demonstrate the potential to shift from cars to active transportation measured by a reduction in vehicle miles traveled • Use best practices for bikeway design, considering appropriate facilities that maximize use and safety • Implement safety improvement priorities identified through Vision Zero, a plan to prevent all road deaths and serious injuries • Design for all ages and abilities This program will help achieve the transportation system goals 1) Connected and Reliable, 2) Safe and Well Maintained, 3) Community Oriented and Place Based, and 4) Zero Emissions IV. OVERSIGHT AND ADMINISTRATION The implementation of the Go Sonoma Act will be the responsibility of the Sonoma County Transportation Authority. The SCTA is composed of twelve elected officials; a representative from each of the nine cities in Sonoma County and three members of the Sonoma County Board of Supervisors. They also serve as the Board of the Regional Climate Protection Authority (RCPA). The SCTA will be responsible for developing and updating a strategic plan to guide allocation decisions. The Citizens Advisory Committee established under the Ordinance No. 1 that created the SCTA will serve as an independent oversight body that will advise the SCTA on the administration of the Go Sonoma Act and report to the public via annual audits of the Act and annual reports on progress. For the Move Traffic and Improve Safety and Build Bikeways and Pathways programs, potential projects will be identified and prioritized by each city and the County when a call for projects is issued. Sample projects are included in Moving Forward 2050, our Comprehensive Transportation Plan, located here: scta.ca.gov/planning/comprehensive-transportation-plan/. This list does not guarantee funding for a project. SCTA staff will evaluate and score projects for the Move Traffic and Improve Safety and Build Bikeways and Pathways programs based on the program criteria. The scored list of projects will then be submitted to the SCTA Technical Advisory Committee (TAC) for review, evaluation and recommendation. The TAC’s list of recommended projects will be sent to the SCTA/RCPA 6 advisory committees for their review and recommendation to the SCTA Board who will make the final decision on funding for projects. The SCTA will work closely and cooperatively with the California Department of Transportation (Caltrans), the Metropolitan Transportation Commission (MTC) and the California Transportation Commission (CTC) on programming state and federal grants to match funding from the Go Sonoma Act for programs and projects. These partnerships will help to maximize the state and federal funds that can be leveraged with a local source of funds and to deliver projects in a timely manner. V. IMPLEMENTATION GUIDELINES The Go Sonoma Act will begin on April 1, 2025 and will end on March 31, 2045. Environmental reporting, review and approval procedures as provided for under the National Environmental Policy Act, the California Environmental Quality Act, or other applicable laws will be adhered to as a prerequisite to the implementation of any project. The State of California is leading the nation with a path to eliminate greenhouse gas emissions by 2045 and reverse the growth of vehicle miles travelled.1 Go Sonoma will encourage jurisdictions to prioritize climate fighting projects and help meet State and local GHG requirements . Use of the retail transactions and use tax under this Transportation Expenditure Plan will be subject to the following restrictions: 1. The tax proceeds must be spent for the purposes of funding the transportation programs and projects as allowed in the Go Sonoma Act and may not be used for other purposes. 2. In accordance with California Public Utilities Code Section 180200, the tax proceeds will be used to supplement, and may not be used to replace, existing local property tax or other local revenues used for transportation purposes. This shall be governed by a Maintenance of Effort Policy that ensures public transparency, restricts jurisdictions from supplanting funds, indexes a baseline commitment, and establishes clear compliance and penalties. 3. The tax proceeds will be expended in Sonoma County. 4. The SCTA is charged with a fiduciary duty in administering the tax proceeds in accordance with the applicable laws and this Go Sonoma Act. Receipt of tax proceeds may be subject to appropriate terms and conditions as determined by the SCTA in its reasonable discretion, including, but not limited to, the right to require 1 Transportation related policies include: AB 32 California Global Warming Solutions Act of 2006; SB 32 Scoping Plan; SB 375 Sustainable Communities and Climate Protection Act; SB 743 § 15064.3; Executive Order B-55-18 to Achieve Carbon Neutrality by 2045; Transit Fleet Rule Regulation Order § 2023.1. Zero-Emission Bus Requirements. See https://www.law.berkeley.edu/research/clee/research/climate/climate-policy-dashboard/ for comprehensive list of California climate change policies. 7 recipients to execute funding agreements and the right to audit recipients’ use of the tax proceeds. Actual tax proceeds may be higher or lower than estimated in this Go Sonoma Act. The Go Sonoma Act expenditure plan is based on the percentage distributions to each Program Category and the dollar values included are estimates only. Actual tax proceeds will be programmed annually in accordance with the percentage distributions in the Go Sonoma Act expenditure plan. The Sonoma County Transportation Authority will prepare a Strategic Plan prior to December 31, 2023, with review by the SCTA advisory committees and approval by the SCTA Board. It will use funding prioritization criteria consistent with the goals and objectives of Moving Forward 2050, the Comprehensive Transportation Plan (CTP) and the Go Sonoma Act expenditure plan. The Strategic Plan will include general procedures for project sponsors to initiate a project and identify an implementation schedule and the programming of funds based on successful calls for projects. The Strategic Plan will include the evaluation criteria for prioritization of projects to meet all of the Goals of the CTP. The Strategic Plan will be updated at least every five years during the life of the Go Sonoma Act. The SCTA is authorized to bond for the purposes of advancing the commencement of or expediting the delivery of transportation programs or projects. The SCTA may issue limited tax bonds, from time to time, to finance any program or project in the Go Sonoma Act as allowed by applicable law and as approved by the SCTA, and the maximum bonded indebtedness shall not exceed the 20 year amount of proceeds of this retail transactions and use tax, estimated to be $670 million in 2020 dollars. Such bonds will be payable solely from the proceeds of the retail transactions and use tax and may be issued any time before expiration of the tax. 8 Provides $10M each year to pave roads - doubling the amount of local funds. More than doubles the amount of local money going to local bus service. More than quadruples local funding for bike and pedestrian projects. Dedicates funds to improve alternatives to cars and fight climate change. Provides opportunity for public projects to create good, local jobs. Dedicates funds to first/last mile connections for public transit. Urges use of technology to ensure safety and reliability, not just infrastructure. Dedicates funds to fare free transit for students and seniors. Dedicates funds to travel demand programs for alternatives to single occupant cars. Requires road projects to include bike and pedestrian elements. Specifies projects are subject to CEQA for VMT and GHG reduction. Requires projects to use best practices for bikeway design. Requires paving projects to consider methods that reduce GHG emissions. Ensures no delay in getting projects ready to go for construction. Requires Cities and County to maintain the same level of local money they currently spend on transportation. 20-year ¼-cent sales tax extension for transportation -not a tax increase. Data driven expenditure plan has been vetted though extensive stakeholder outreach to help all modes of transportation. Cost effective for most residents, typical cost is $62/year or $5/month. Cannot be taken away by State or other entities. Only changed by the voters. Funding by Category Benefits for All Types of Transportation About the Measure StreetMix.net City of Rohnert Park –Sample Projects Smooth Roads Project Cost ($M) Central Rohnert Park PDA –Commercial Connector Street Completion $5.70 Central Rohnert Park PDA -Rohnert Park Expressway Slip Streets $3.60 Citywide Advanced Traffic Management System (ATMS) Implementation $5.70 Redwood Drive Bridge Replacement at Hinebaugh Creek $10.00 Jurisdiction Split (Population / Road Mile) Estimated Annual Sales Tax Funding Cloverdale 1.59%$157,393 Cotati 1.27%$125,580 Healdsburg 2.18%$215,865 Petaluma 9.78%$966,615 Rohnert Park 6.24%$616,221 Santa Rosa 28.15%$2,781,097 Sebastopol 1.28%$126,852 Sonoma 1.84%$181,829 Windsor 4.61%$455,837 County 43.04%$4,252,710 More Information: scta.ca.gov /GoSonoma City of Rohnert Park –Go Sonoma Sample Projects and Funding Splits Potential projects will be identified and prioritized by each city and the County when a call for projects is issued for the Move Traffic and Improve Safety and Build Bikeways and Pathways programs. Sample projects are included in Moving Forward 2050, our Comprehensive Transportation Plan, found at: scta.ca.gov /2050 This list does not guarantee funding for a project. All projects are subject to a competitive process. City of Rohnert Park –Sample Projects Bikeways and Pathways Project Cost ($M) Central Rohnert Park PDA Complete Streets Improvements $6.00 Enhanced Bike/Pedestrian Crossings at NWP Railroad $2.00 Highway 101 Bicycle/Pedestrian Crossing $7.00 Trail to Crane Creek Regional Park $2.90 Annual Pothole Fund Annual Transit Agency Funding Operators Maintain and Expand Service Reimbursement Petaluma Transit $581,846 Fare free rides and commuter benefitsSanta Rosa CityBus $1,641,634 Sonoma County Transit $2,456,520 CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE June 9, 2020 Check Number: 262383 -262576 Dated: May 16, 2020 - May 29,2020 TOTAL $1,160,752.69 $1,160,752.69 Item 5.A.1. Accounts PayableChecks for ApprovalUser:Printed:jstuard512912020 - 1:49 P M 0st181202005/18120200sn81202005n8/202005118120200s1181202005n8120200sn81202005118/202005,L81202005/18t20200sfi81202005/18120200511812020 Check Number Check Date F u n d N a m e A c c o u n t N a m e D u e s & S u b s c r i p t i o n - C M D u e s & S u b s c r i p t i o n - C M P G E - A S B l d g P G & E - P S M a i n S t a t i o n D e b t S r v c s P r i n c i p a l - P S M a i n P G & E - P S B l d g - N o r t h P G & E - P S B l d g - S o u t h P G & E - A q u a t i c s P G & E - S r C P G & E - G o l d R i d g e P G & E - B A R C P G & E L B R C P G & E - C H P G & E - C H A P G & E - S t F r m V e n d o r N a m e C a l i f o r n i a C i t y M a n a g e m e n t F o u n d a t i o n C a l i f o m i a C i t y M a n a g e m e n t F o u n d a t i o n C h e c k T o t a l : d b a : A s s o c i a t e d S e r v i c e s H a r o l d A . S t e u b e r , I n c . C h e c k T o t a l P a c i f i c G a s & E l e c t r i c C h e c k T o t a l : P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c C h e c k T o t a l : P a c i f i c G a s & E l e c t r i c C h e c k T o t a l P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c C h e c k T o t a l : P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c P a c i f i c G a s & E l e c t r i c 26238326238326238426238526238626238626238626238626238626238826238826238826238826238926238926238905118/2020 S e w o r U t i l i t y F u n d C o n t r a c t u a l S v s - S e w e r 05118120 2 0 W i l f r e d W i d e n i n g M a i n t e n c J E P A P G & E - W i l f r e d J E P A G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d A m o u n t 4 0 0 . 0 0 4 0 0 . 0 0 8 0 0 . 0 0 6 6 . 9 0 6 6 . 9 0 7 2 t . t t 7 2 t . l l 1 , 0 0 1 . 3 4 8 , 2 2 1 . 9 4 3 , 5 0 5 . 3 6 8 7 3 . I 5 2 t 5 . 4 9 1 3 , 8 1 7 . 2 8 1 , 9 5 9 . 1 4 1 , 9 5 9 . 1 4 9 6 3 . 3 1 r , 0 9 8 . 6 2 6 6 5 . 3 4 r 3 3 . 6 0 2 , 8 6 0 . 8 7 9 9 5 . 1 9 1 , 0 2 8 . 7 8 1 , 2 5 8 . 7 3 3 , 2 8 2 . 7 0 9 1 . 9 0 26238705/18t2020 G e n e r a l F u n d 26239005^8/2020 W a t e r U t i l i t y F u n d R e p a i r s & M a i n t R o u t i n e - W a t e r S o i l a n d C o . , I n c . C h e c k T o t a l : Check Number Check Date F u n d N a m e A c c o u n t N a m e S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C P u b l i c þ - R P C C E q u i p m e n t u n d e r 5 K - P o l i c e P o s t a g e & S h i p p i n g - R P C C O f f i c e S u p p l i e s - R P C C P u b l i c i t y - R P C C A d v e r t i s i n g - P r o d u c t i o n s C o m m u n i t y E v e n t E x p e n s e s - R P C C S p e c D e p t E x p - E O C P o s t a g e & S h i p p i n g - F l e e t V e h R e p a i r s f o r P o l i c e - F l e e t S p e c D e p t E x p - E O C R e p a i r s & M a i n t R o u t i n e - F l e e t S p e c D e p t E x p - P A C A d v e r t i s i n g - P r o d u c t i o n s S p e c D e p t E x p - E O C S p e c D e p t E x p - S e w e r S p e c D e p t E x p - S e w e r 262391262391262391262391262391262391262392262392262392262392262392262393262394262394262395262395262395262395262396262396262397262398262398051181202005/18/202005n8/202005118/2020051181202005/18t202005118/20200s1181202005/1812020051t8/2020051t8/202005118/202005118/20200st18120200sn8120200sn81202005/181202005n81202005/L8t20200s/L8/202005/181202005118120200s/L8t2020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d I S F - F l e e t I S F - F l e e t G e n e r a l F u n d I S F - F l e e t G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d V e n d o r N a m e U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B A N K U S B A N K U S B A N K U S B A N K U S B A N K U S B A N K U S B A N K U S B A N K U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B A N K U S B A N K C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l C h e c k T o t a l A m o u n t 9 1 . 9 0 6 2 . 2 6 1 , 0 4 9 . 4 4 t , 0 4 9 . 4 4 - t , 0 4 9 . 4 4 3 t t . 9 7 3 8 . 8 8 r , 4 6 2 . 5 5 1 0 . 0 0 1 3 3 . 6 8 1 . 0 5 6 9 . 4 0 9 6 . 0 0 3 1 0 . l 3 6 9 . 3 2 6 9 . 3 2 2 , 7 8 7 . 8 9 2 , 2 5 t . 3 4 5 , 0 3 9 . 2 3 8 . 7 0 l 9 _ 5 3 r 7 0 . 0 1 5 8 . 6 4 2 5 6 . 8 8 - 6 . 5 1 9 5 . 0 0 8 8 . 4 9 5 0 2 . 1 6 5 0 2 . 1 6 9 9 . 0 8 r 0 . 0 9 C h e c k T o t a l 1 0 9 . 1 7 Check Number262399262399262399262399262399Check Date05t18/20200s1t81202005118/202005/181202005/1812020 F u n d N a m e G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d W a t e r U t i l i t y F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d G e n e r a l F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d 26240026240026240026240026240r26240r26240226240226240226240326240426240426240426240426240526240626240626240605n81202005/1812020051t8120200sn8/202005/181202005n8t202005/18t2020051181202005n8t202005118/2020051t812020051t8/202005/18/20200st181202005n81202005n8/202005n8/202005n8/2020 A c c o u n t N a m e S p e c D e p t E x p - E O C S p e c D e p t E x p - P a r k s S p e c D e p t E x p - P a r k s S p e c D e p t E x p - P a r k s S p e c D e p t E x p - P a r k s L i c e n s e P e r m i t & F e e s - S e w e r C o n t r a c t u a l S v s - S e w e r O f f r c e S u p p l i e s - S e w e r O f ü c e S u p p l i e s - W a t e r S p e c D e p t E x p - E O C S p e c D e p t E x p - S t r e e t s S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p o r t s S u p p l i e s - S p C S p e c D e p t E x p - S e w e r R e p a i r s & M a i n t R o u t i n e - S e w e r S m T o o l s & E q u i p - S e w e r S p e c D e p t E x p - S e w e r V e h R e p & M a i n t - S t r e e t s S p e c D e p t E x p - S e w e r S p e c D e p t E x p - S e w e r S p e c D e p t E x p - S e w e r V e n d o r N a m e U S B A N K U S B A N K U S B A N K U S B A N K U S B A N K U S B a n k U S B a n k U S B a n k U S B a n k U S B A N K U S B A N K U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : A m o u n t 2 4 0 . 4 8 9 7 . 8 8 l 6 - 5 1 1 3 0 . 3 8 1 4 7 . 6 0 6 3 2 . 8 5 1 2 0 . 0 0 3 4 . 1 9 1 2 1 . 6 8 1 2 1 . 6 8 3 9 7 . 5 5 2 4 . 8 9 1 0 . 8 3 3 5 . 7 2 2 2 2 . 3 8 2 2 . E 3 2 7 . t 8 2 7 2 . 3 9 1 4 . 9 9 t 4 . 9 9 3 2 . 6 0 3 8 . 0 5 1 5 . 3 3 3 4 . 7 8 1 2 0 . 7 6 1 6 . 8 0 r 6 . 8 0 1 3 . 0 1 2 7 . 9 2 2 1 . 2 3 6 2 . 1 6 4 t 7 . 6 0 26240705/1812020 W a t e r U t i l i t y F u n d T r a i n i n g & T r a v e l - W T R U S B a n k C h e c k T o t a l : 262412262412262412262412 Check Number Check Date F u n d N a m e 26240805/18/2020 G e n e r a l F u n d 262409051t812020 G e n e r a l F u n d 2624100sn812020 G e n e r a l F u n d 26241t0511812020 G e n e r a l F u n d A c c o u n t N a m e S p e c D e p t E x p - S t r e e t s S p e c D e p t E x p - P o l i c e S p e c D e p t E x p - P o l i c e G a s & O i l - F i r e S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C D u e s & S u b s c r i p t i o n - P o l i c e U n i f o r m P u r c h a s e s - P o l i c e F i r s t A i d S u p p - F i r e S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C D u e s & S u b s c r i p t i o n - P o l i c e D u e s & S u b s c r i p t i o n - P o l i c e S p e c D e p t E x p - A S S p e c D e p t E x p - A S S p e c D e p t E x p - A S 05118/202005/18/202005n81202005n8/2020051t81202005t181202005118120200st18120200s/18120200s118120200511812020ost18t20200st181202005n8/20200sn8/20200sfi8/2020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d V e n d o r N a m e U S B a n k U S B A N K U S B A N K U S B A N K U S B a n k U S B a n k U S B a n k U S B a n k U S B A N K U S B A N K U S B A N K U S B a n k U S B a n k U S B A N K U S B A N K U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l A m o u n t 4 l ' 1 . 6 0 8 0 . 3 4 8 0 . 3 4 3 1 . 5 3 3 1 . 5 3 2 0 . 0 3 2 0 . 0 3 5 6 . 5 5 5 6 . 5 5 1 7 3 . 4 9 3 3 7 . 0 0 9 7 . 8 6 7 8 . t 2 6 8 6 . 4 7 3 5 . 3 1 4 2 . 8 4 1 . 9 9 8 0 . l 4 3 0 . 9 6 2 1 . 7 5 5 2 . 7 1 3 0 9 . 7 3 3 0 9 . 7 3 6 1 9 . 4 6 9 9 . 9 9 9 9 . 9 9 1 9 9 . 9 8 3 3 . l 5 7 3 . 2 r 8 1 . 0 9 262413262413262413262414262414262415262415262416262416262417262417262417 Check Number Check Date F u n d N a m e 26241805n8/2020 G e n e r a l F u n d A c c o u n t N a m e S p e c D e p t E x p - E O C S p e c D e p t E x p - P S B l d g - N o r t h S p e c D e p t E 4 p - P S B l d g - N o r t h S p e c D e p t E x p - P S B l d g - N o r t h S p e c D e p t E x p - P S B l d g - N o r t h S u t t e r H l t h P a y a b l e S u t t e r H l t h P a y a b l e K a i s e r W H P a y a b l e K a i s e r W H P a y a b l e K a i s e r H l t h I n s - R e t i r e e M e d K a i s e r W H P a y a b l e K a i s e r S e n i o r A d v a n t a g e - R e t M e d K a i s e r S e n i o r A d v a n t a g e - R e t M e d K a i s e r H l t h I n s - R e t i r e e M e d M g m t M e d R e i m b - R e t i r e e M e d M g m t M e d R e i m b - R e t i r e e M e d C o n t r a c t S v c s - P o l i c e U n i f o r m L a u n d r y S v c s - F l e e t U n i f o r m L a u n d r y S v c s - W a t e r U n i f o r m L a u n d r y S v c s - S e w e r U n i f o r m L a u n d r y S v c s - P W U n i f o r m L a u n d r y S v c s - S t r e e t U n i f o r m L a u n d r y S v c s - P a r k s V e n d o r N a m e C h e c k T o t a l U S B a n k C h e c k T o t a l : U S B a n k U S B a n k U S B a n k U S B a n k C h e c k T o t a l : S u t t e r H e a l t h P l u s C h e c k T o t a l S u t t e r H e a l t h P l u s C h e c k T o t a l : K A I S E R H E A L T H P L A N I N C K A I S E R H E A L T H P L A N I N C K A I S E R H E A L T H P L A N I N C K A I S E R H E A L T H P L A N I N C K A I S E R H E A L T H P L A N I N C K A I S E R H E A L T H P L A N I N C K A I S E R H E A L T H P L A N I N C C h e c k T o t a l C h e c k T o t a l C h e c k T o t a l : A c c e s s C I G , L L C C h e c k T o t a l : A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A ¡ a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A m o u n t 1 8 7 . 4 5 9 1 3 . 3 2 26241926241926241926241926242026242126242226242226242226242226242226242226242226242326242426242526242626242626242626242626242626242605n812020051t8/20200sn8120200sn8t2020051t812020051t812020os/181202005t1812020051t81202005118120200s11812020osn8t20200sn8/202005n9t2020\st19t20200sn9t202005/19120200s1t91202005119/202005t1912020 9 1 3 . 3 2 3 1 . 4 9 t 4 . 2 7 t 1 9 . 5 7 3 8 . 0 3 0511812020 G e n e r a l F u n d 05n812020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d I S F - F l e e t W a t e r U t i l i t y F u n d S e w e r U t i l i t y F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d 2 0 3 . 3 6 7 t 3 . 4 5 7 1 3 . 4 5 2 9 , 3 5 5 . l 8 2 9 , 3 5 5 . l 8 9 , 6 4 4 . 9 9 4 4 , 4 0 5 . 4 0 l 1 , 0 9 2 . 3 E t 1 6 , 2 2 7 . 3 0 2 0 , 6 8 9 . 8 0 1 , t 5 6 . 4 4 1 3 , 5 2 8 . 9 1 2 1 6 , 7 4 5 . 2 2 8 7 0 . 0 7 8 7 0 . 0 7 3 4 2 . 6 1 3 4 2 . 6 1 1 2 4 . 8 5 1 2 4 . 8 5 2 7 . 9 6 6 8 . 2 8 3 5 . 4 5 3 8 . 3 6 3 8 . 4 7 2 0 6 . 7 4 Check Number Check Date F u n d N a m e A c c o u n t N a m e E q u i p m e n t u n d e r 5 K - F i r e E q u i p m e n t u n d e r 5 K - F i r e S a l e s T a x P a y a b l e T R - l 1 6 E . C o t a t i P a v i n g S o u t h e a s t D i s t . S p e c i f i c P l a n U n l e a d e d F u e l I n v e n t o r y U n l e a d e d F u e l I n v e n t o r y U n l e a d e d F u e l I n v e n t o r y S p e c D e p t E x p - S t r e e t s W W - 3 7 A S c t r / C o m m e r c e S w r P h l T R - 3 5 K e i s e r R e c o n W e s t S e g m e n O F - 6 3 P a t h r v a y R e p a v i n g W W - 3 6 D o r m t o w n S W R I m p r v m n t V e n d o r N a m e C h e c k T o t a l : B A U E R C O M P R E S S O R S , I N C . B A U E R C O M P R E S S O R S , I N C . B A U E R C O M P R E S S O R S , I N C . C h e c k T o t a l B C E n g i n e e r i n g G r o u p , I n c B C E n g i n e e r i n g G r o u p , I n c C h e c k T o t a l : C a l M a t C o . d b a S h a m r o c k C h e c k T o t a l : C i t y o f R o h n e r t P a r k C h e c k T o t a l : C o o f S o n o m a C l e r k C h e c k T o t a l : D a t a I n s t i n c t s C h e c k T o t a l : F a s t e n a l C h e c k T o t a l : F i r s t A l a r m S e c u r i t y & P a t r o l I n c . C h e c k T o t a l : F l y e r s E n e r g y F l y e r s E n e r g y F l y e r s E n e r g y C h e c k T o t a l : F r i e d m a n ' s H o m e I m p r o v e m e n t C h e c k T o t a l : A m o u n t 2624272624272624272624282624282624292624302624312624322624332624342624352624352624352624360s/19120200511912020osl19/2020}st1912020051191202005119/202005n9t20200sn9t202005119120200st1912020051191202005/191202005n912020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d S e w e r C a p t i a l P r o j e c t F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d 2 0 0 7 R - P F F L o a n R e p a y m t s 4 1 5 . 2 6 r r 8 . 1 0 - 0 . 2 2 0 . 2 2 05n912020 C a p i t a l P r o j e c t s F u n d P R - l 1 5 S p C F i r e S y s t e m R e P l c m n 05119120 2 0 C a p i t a l P r o j e c t s F u n d l 4 0 l S n y d e r n o n - c a p i t a l 05119120 2 0 S u c c e s s o r A g e n c y H o u s i n g F u n d c o n t r a c t S r v c - H o u s i n g A d m i n 0st19t2020 C a p i t a l P r o j e c t s F u n d O F - 6 3 P a t h w a y R e p a v i n g osA9t2020 G e n e r a l F u n d S p e c D e p t E r p - E O C 05/1912020 C a s i n o W a t e r w a y F u n d C o n t r a c t S v c s - W R C 1 1 8 . 1 0 2 , 4 9 5 . 0 0 2 , 9 0 0 . 0 0 5 , 3 9 5 . 0 0 4 2 2 . 0 ? 4 2 2 . 0 7 5 0 . 0 0 5 0 . 0 0 4 0 . 0 0 4 0 . 0 0 9 2 5 . 0 0 9 2 5 . 0 0 r 7 3 . 8 8 1 7 3 . 8 8 2 , 9 2 8 . 0 0 2 , 9 2 8 . 0 0 2 2 1 . 4 7 4 8 2 . 4 0 3 6 3 . 0 6 1 , 0 6 6 . 9 3 5 9 . 9 8 5 9 . 9 8 2 , 0 4 8 . 2 6 2 6 , 4 t 7 . 6 3 r , 8 6 5 . 0 0 1 , 2 0 7 . 5 0 G H D I N C . G H D I N C . G H D I N C . G H D I N C . 262437262437262437262437 Check Number262437262437262437262437262437262437Check Date051t9/202005119120200511912020os/L9/202005n9120200511912020 V e n d o r N a m e G H D I N C . G H D I N C . G H D I N C . G H D I N C . G H D I N C . G H D I N C . A m o u n t 5 , 3 1 4 . 0 0 1 3 7 . 2 5 2 2 , 4 6 3 . 8 8 7 2 6 . 0 0 1 , 7 1 5 . 6 9 6 6 7 . 2 r 6 2 , 5 6 2 . 4 2 2 , 2 9 3 . 2 5 1 7 , 7 2 2 . 5 6 8 4 3 . 7 s - 8 4 3 . 7 5 8 4 3 . 7 5 1 8 7 . 5 0 - 1 8 7 . 5 0 1 8 7 . 5 0 t 3 , 7 0 4 . 2 5 F u n d N a m e S e w e r C a p t i a l P r o j e c t F u n d 2 0 0 7 R - P F F L o a n R e p a Y m t s S e w e r C a p t i a l P r o j e c t F u n d S e w e r C a p t i a l P r o j e c t F u n d 2 0 0 7 R - P F F L o a n R e P a Y m t s W a t e r C a p i t a l P r o j e c t F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d W a t e r C a p i t a l P r o j e c t F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d R e f u s e R o a d I m p a c t F e e F u n d C a p i t a l P r o j e c t s F u n d C a s i n o P u b l i c S e r v i c e F u n d C o n t r a c t S r v c s - R P S C C a p i t a l P r o j e c t s F u n d A c c o u n t N a m e 2 0 1 9 I n t e r c e p t o r O u t f a l l - P 2 O F - 8 1 C i r y H d l G e n e r a t o r C n n c t W W - 3 7 A S c t n / C o m m e r c e S w r P h l W W - 3 7 A S c t n / C o m m e r c e S w r P h l W W - 3 6 D o w n t o w n S W R I m P r v m n t V Y A - 5 7 D o w n t o w n W T R I m P r v S o u t h e a s t D i s t . S p e c i f i c P l a n U n i v e r s i t y D i s t . S p e c i f i c P l a n D e v e l o p e r R e f u n d a b l e D e P o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S D e v e l o p e r R e f u n d a b l e D e p o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S W A - 5 2 S . R P T r a ¡ r s m i s s i o n L i n e P R - l l 5 S p C F i r e S y s t e m R e P l c m n P R - I 1 5 S p C F i r e S y s t e m R e P l c m n P R - l l 5 S p C F i r e S y s t e m R e P l c m n P R - l 1 5 S p C F i r e S y s t e m R e P l c m n P R - l 1 5 S p C F i r e S y s t e m R e P l c m n P R - I 1 5 S p C F i r e S y s t e m R e P l c m n P R - l l 5 S p C F i r e S y s t e m R e P l c m n P a v e m e n t R e p a i r s - N o n - C a p i t a l R e t e n t i o n P a y a b l e - C I P P R - l 1 5 S p C F i r e S y s t e m R e p l c m n R & B C o m p a n y C h e c k T o t a l : G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s G r e e n V a l l e y C o n s u l t i n g E n g i n e e r s C h e c k T o t a l : P a c e S u p p l y P a c e S u p p l y P a c e S u p p l y P a c e S u p p l y P a c e S u p p l y P a c e S u p p l y P a c e S u p p l y C h e c k T o t a l : S t e p h e n P y e C h e c k T o t a l : C h e c k T o t a l : T e a m G h i l o t t i , I n c T e a m G h i l o t t i , I n c C h e c k T o t a l T e r i B l a c k & C o m p a n y , L L C C h e c k T o t a l : T I A A C O M M E R C I A L F I N A N C E , I N C 26243826243826243826243826243826243826243826243826243826243926243926243926243926243926243926243905n9/2020051191202005n9/20200sn91202005n912020051t91202005119120200s/t912020051191202005119120200s1191202005/191202005n9/20200s119120200sn9120200st19/20202624402624412624422624422624430sn9/20200511912020051t91202005t19120200s11912020 G e n e r a l F u n d C o n t r a c t S v c s - C M 3 4 , 7 5 1 . 3 1 4 , 8 5 4 . 0 6 2 , 6 2 8 . 5 4 7 3 6 . 8 4 2 1 8 . 0 0 2 1 2 . 5 5 1 1 4 . 4 5 6 1 . 3 1 8 , 8 2 s . 7 5 4 , 6 2 0 . 0 0 4 , 6 2 0 . 0 0 5 9 . 8 9 5 9 . 8 9 5 4 , 1 6 5 . 0 0 - 2 , 7 0 8 . 2 5 5 1 , 4 5 6 . 7 5 8 , 3 9 4 . 2 0 8 , 3 9 4 . 2 0 2 , 4 3 3 . 3 9 26244405/1912020 G e n e r a l F u n d E q u i p L e a s e - P o l i c e Check Number262444262444262444262444262444262444262444262444Check Date051191202005t19120200s/L91202005119120200st191202005119120200s1191202005/r9t2020 F u n d N a m e G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d C a p i t a l P r o j e c t s F u n d G e n P l a n M a i n t e n a n c e F e e F u n d C a p i t a l P r o j e c t s F u n d A c c o u n t N a m e E q u i p L e a s e - C H E q u i p L e a s e - R P C C E q u i p L e a s e - S r C E q u i p L e a s e - S p C E q u i p L e a s e - A S E q u i p L e a s e - P A C E q u i p L e a s e - P W E q u i p L e a s e - S t F a r m S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C G e n e r a l P l a n & L a b o r P r o j e c t T R - 1 2 1 P / P S i n g a l H e a d C o n v e r s P R - l 1 5 S p C F i r e S y s t e m R e p l c m n W h e e l e r Z a m a r o n i V e n d o r N a m e T I A A C O M M E R C I A L F I N A N C E , I N C . T I A A C O M M E R C I A L F I N A N C E , T N C . T I A A C O M M E R C I A L F I N A N C E , I N C . T I A A C O M M E R C I A L F I N A N C E , I N C . T I A A C O M M E R C I A L F I N A N C E , I N C . T I A A C O M M E R C I A L F I N A N C E , I N C . T I A A C O M M E R C I A L F I N A N C E , I N C . T I A A C O M M E R C I A L F I N A N C E , I N C . C h e c k T o t a l : U n i t e d R e n t a l s N o r t h A m e r i c a n , I n c . U n i t e d R e n t a l s N o r t h A m e r i c a n , I n c ' U n i t e d R e n t a l s N o r t h A m e r i c a n , I n c . C h e c k T o t a l : C h e c k T o t a l : W h i t l o c k & W e i n b e r g e r T r a n s p o r t a t i o n , I n c . W h i t l o c k & W e i n b e r g e r T r a n s p o r t a t i o n , I n c . C h e c k T o t a l : M a r i a B r a x t o n M a r i a B r a x t o n C h e c k T o t a l : B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P A m o u n t 2 , 7 2 4 . 6 6 6 6 5 . 5 6 3 7 0 . 4 2 2 6 6 . 2 7 3 2 6 . 8 0 4 3 3 . 2 3 3 7 0 . 4 2 4 5 4 . 5 8 2624452624452624452624462624472624472624482624480sn9/202005n9/2020051t9120200st191202005119120200511912020051t91202005t19/2020 W a t e r U t i l i t y F u n d S e w e r U t i l i t y F u n d 8 , 0 4 5 . 3 3 9 1 5 . 6 0 - 2 1 8 . 0 0 1 , 8 6 6 . 2 0 2 , 5 ó 3 . 8 0 3 4 5 . 3 8 3 4 5 . 3 8 2 , 1 E 0 . 0 0 t 5 , 4 9 2 . 2 9 1 7 , 6 7 2 . 2 9 7 5 . 0 0 7 5 . 0 0 262449262449262449262449262449262449262449262449262449262449262449262449262449262449262449262449051191202005/19120200s/L9/202005t191202005/191202005n9/202005119120200s1191202005t19t202005n9t202005n9120200st191202005/19/2020051191202005n9/202005119/2020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d S u c c e s s o r A g e n c y H o u s i n g F u n d G e n e r a l F u n d G e n e r a l F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d W a t e r C o n s e r v a t i o n M e a s u r e s W a t e r C o n s e r v a t i o n M e a s u r e s L e g a l S v c s - L e g a l L e g a l S v c s - L e g a l L e g a l S v c s - L e g a l L e g a l S v c s - L e g a l L e g a l S v c s - L e g a l L e g a l S v c s - H o u s i n g L e g a l S v c s - L e g a l L e g a l S v c s - L e g a l S o n o m a M t n V i l l a g e P r o j e c t S o u t h e a s t D i s t . S p e c i f i c P l a n U n i v e r s i t y D i s t . S p e c i f i c P l a n L e g a l S v c s - L e g a l L e g a l S v c s - L e g a l D e v e l o p e r R e f u n d a b l e D e p o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S 1 5 0 . 0 0 4 , 5 8 5 . 8 8 s , 1 3 3 . 9 6 3 1 , 0 3 6 . 3 1 2 8 , 1 6 9 . 4 4 1 2 , 3 3 0 . 7 6 1 , 4 0 4 . 0 0 2 , 4 9 2 . 8 8 5 2 5 . 7 2 8 , 4 0 0 . 0 8 1 , 9 9 3 . 1 6 2 , 2 4 9 . 0 0 1 0 , 6 2 5 . 9 5 1 5 0 . 8 0 1 , 7 3 8 . 8 8 - l , 7 3 8 . 8 8 1 , 7 3 8 . 8 8 Check Number262449262449262449262449262449262449262449262449262449262449262449262449Check Date0sn9120200s1t9120200sn9/2020051191202005n9120200511912020051t9120200s^91202005n9120200slt9/202005t1912020osn9/2020051191202 0 C a P i t a l P r o j e c t s F u n d A c c o u n t N a m e D e v e l o p e r R e f u n d a b l e D e P o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S D e v e l o p e r R e f u n d a b l e D e P o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S L e g a l S v c s - L e g a l G e n e r a l P l a n & L a b o r P r o j e c t L e g a l S v c s - L e g a l D e v e l o p e r R e f u n d a b l e D e P o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S O F - 0 1 W e s t s i d e P S B u i l d i n g E A P E x p e n s e - N o n D e P t E A P - R e t i r e e M e d A d v e r t i s i n g - P r o d u c t i o n s P R - 9 6 A P o o l B l d g D e m o P R - 9 6 A P o o l B l d g D e m o P R - 1 2 2 H o n e y b e e P o o l R e n o v a t i o P R - 1 2 2 H o n e y b e e P o o l R e n o v a t i o C o n t r a c t e d S v c s - E O C J a n i t o r i a l S v c s - P ' W J a n i t o r i a l S v c s - S W R C o n t r a c t e d S v c s - E O C R e c R e f u n d C l e a r i n g V e n d o r N a m e B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , I V i l l i a m s & S o r e n s e n , L L P B u r k e , W i l l i a m s & S o r e n s e n , L L P B u r k e , V y ' i l l i a m s & S o r e n s e n , L L P C h e c k T o t a l P G & E C F I \ 4 / P P C D e P a r t m e n t C h e c k T o t a l : R e d w o o d E m p i r e M u n i c i p a l I n s u r a n c e F u n d R e d w o o d E m p i r e M u n i c i p a l I n s u r a n c e F u n d C h e c k T o t a l : M i c h a e l R u b i n C h e c k T o t a l : U n i t e d F o r e s t P r o d u c t s , I n c . U n i t e d F o r e s t P r o d u c t s , I n c . C h e c k T o t a l : W o l f f L a n g C h r i s t o p h e r A r c h i t e c t s , I n c . W o l f f L a n g C h r i s t o p h e r A r c h i t e c t s , I n c ' C h e c k T o t a l : A B M S e r v i c e s I n c A B M S e r v i c e s I n c A B M S e r v i c e s I n c A B M S e r v i c e s I n c C h e c k T o t a l R o s a A l v a r e n g a C h e c k T o t a l : D C E l e c t r i c G r o u p I n c . F u n d N a m e G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n P l a n M a i n t e n a n c e F e e F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d A m o u n t 1 2 9 . 4 8 - 1 2 9 . 4 8 t 2 9 . 4 8 t 2 9 . 4 8 - r 2 9 . 4 8 1 2 9 . 4 8 7 , 7 7 5 . 5 6 8 6 . 3 2 3 7 , 5 1 4 . 2 0 2 5 8 . 9 6 - 2 s 8 . 9 6 2 5 8 . 9 6 2624502624512624512624522624532624532624542624542624552624552624552624552624560s1t912020051191202005n9120200s1191202005t19120200st19120200511912020051t9/2020051191202005n9120200sn912020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d G e n e r a l F u n d G e n e r a l F u n d S e w e r U t i l i t y F u n d G e n e r a l F u n d 1 5 6 , 7 3 0 . 8 2 2 8 , 8 9 8 . 0 4 2 8 , 8 9 8 . 0 4 6 4 0 . 8 2 4 9 . 3 0 6 9 0 . 1 2 7 6 . 3 0 7 6 . 3 0 1 , 4 0 7 . 2 5 2 , I 1 0 . 8 8 3 , 5 1 8 . I 3 1 , 4 4 0 . 0 0 3 4 , 5 6 0 . 0 0 3 6 , 0 0 0 . 0 0 2 6 1 . 3 0 5 l r . 8 6 2 1 7 . 8 2 3 0 1 . 3 0 1 , 2 9 2 . 2 8 4 0 0 . 0 0 4 0 0 . 0 0 6 , 9 6 6 . 8 6 051t912020 G e n e r a l F u n d 262457051t912020 G e n e r a l F u n d C o n t r a c t S v c s - S t r e e t s Check Number262457262457262457Check Date05n9t2020051191202005/19t2020 F u n d N a m e A c c o u n t N a m e C a s i n o P u b l i c S e r v i c e F u n d C o n t r a c t S v c s - R P S C W i l f r e d W i d e n i n g M a i n t e n c J E P A C o n t r a c t u a l S v c s - W i l f r e d J E P A G e n e r a l F u n d C o n t r a c t S v c s - S t r e e t s V e n d o r N a m e D C E l e c t r i c G r o u p I n c . D C E l e c t r i c G r o u p I n c . D C E l e c t r i c G r o u p I n c . C h e c k T o t a l : D e l l F i n a n c i a l S e r v i c e s D e l l F i n a r ¡ c i a l S e r v i c e s D e l l F i n a n c i a l S e r v i c e s D e l l F i n a n c i a l S e r v i c e s C h e c k T o t a l F l y e r s E n e r g r F l y e r s E n e r g y F l y e r s E n e r r y F l y e r s E n e r g y C h e c k T o t a l : G r a i n g e r I n c . C h e c k T o t a l : L e a f C a p i t a l F u n d i n g , L l C C h e c k T o t a l : L I E B E R T C A S S I D Y W H I T M O R E C h e c k T o t a l : O f f i c e D e p o t O f f r c e D e p o t C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l A m o u n t 4 9 1 . 7 9 1 6 3 . 9 3 3 , t 6 2 . 7 2 1 0 , 7 8 5 . 3 0 1 6 , 4 4 3 . 1 2 5 , 7 4 8 . 6 7 1 2 , 1 6 1 . 8 5 7 2 3 . 0 1 3 5 , 0 7 6 . 6 5 4 8 5 . 9 5 5 3 5 . 4 2 3 4 4 . 1 3 2 5 6 . 5 7 t , 6 2 2 . 0 7 5 4 . 7 4 5 4 . 7 4 3 , 0 7 9 . 2 0 3 , 0 7 9 . 2 0 9 3 7 . 5 0 9 3 7 . 5 0 2 2 6 . 0 3 9 t . 8 7 3 1 7 . 9 0 8 2 . 0 0 8 2 . 0 0 2 0 . 2 1 2 0 . 2 1 9 0 . 0 0 9 0 . 0 0 4 4 9 . 0 0 26245826245826245826245826245926245926245926245926246026246r26246226246326246326246426246526246605119120200sn9120200s/191202005n9t2020051191202005n9/20200511912020051191202005119120200sn9t202005119/2020051191202005n9/2020 I S F - I n f o r m a t i o n T e c h n o l o g Y I S F - I n f o r m a t i o n T e c h n o l o g Y I S F - I n f o r m a t i o n T e c h n o l o r y I S F - I n f o r m a t i o n T e c h n o l o g r G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d E q u i p L e a s e - I T E q u i p L e a s e - I T E q u i p L e a s e - I T E q u i p L e a s e - I T D i e s e l F u e l I n v e n t o r y G a s & O i l - P o l i c e G a s & O i l - P o l i c e G a s & O i l - P o l i c e O f f i c e S u p p l i e s - C H O f f r c e S u p p l i e s - F i n a n c e G e n e r a l F u n d S p e c D e p t E x p - S t r e e t s S p o n s C t r C a p i t l F a c i l i y R s r v E q u i p L e a s e - S p C C a p t l G e n e r a l F u n d C o n t r a c t S v c s - H R 05/1912020 G e n e r a l F u n d 0s11912020 W a t e r U t i l i t y F u n d 0sn9t2020 G e n e r a l F u n d R e c R e f u n d C l e a r i n g D a v i d P e n a D i s t r i b u t i o n S y s t e m R e p a i r - W a t e r R & B C o m p a n y R e c R e f u n d C l e a r i n g Z h a o l e i X u 26246705n912020 G e n e r a l F u n d C o n t r a c t I n s t r u c t o r s - R P C C R E N E E Z I E M E R C h e c k T o t a l 2624710512012020 G e n e r a l F u n d 2624720st20/2020 G e n e r a l F u n d Check Number Check Date F u n d N a m e 26246805t2012020 G e n e r a l F u n d 26246905120/2020 G e n e r a l F u n d A c c o u n t N a m e H S A B a n k P a y a b l e D e f C o m p P a y a b l e - G w D e f C o m p P a y a b l e - G w D e f C o m p P a y a b l e - G w D e f C o m p P a y a b l e - G w P r e p a i d L e g a l S e r v i c e s R p e a D u e s S c o p e D u e s P a y a b l e S c o p e D u e s P a y a b l e M g m t M e d R e i m b - R e t i r e e M e d M g m t M e d R e i m b - R e t i r e e M e d A m W I N S G r o u p - R e t M e d P r o d u c t i o n s - P r o d u c t i o n R e c R e f u n d C l e a r i n g S p e c D e p t E x p - S p C S p e c D e p t E x p - P A C S p e c D e p t E x p - R P C C V e n d o r N a m e C h e c k T o t a l : H S A B a n k C h e c k T o t a l : N a t i o n w i d e R e t i r e m e n t S o l u t i o n s C h e c k T o t a l : N a t i o n w i d e R e t i r e m e n t S o l u t i o n s N a t i o n w i d e R e t i r e m e n t S o l u t i o n s N a t i o n w i d e R e t i r e m e n t S o l u t i o n s C h e c k T o t a l : P r e - P a i d L e g a l S e r v i c e s , I n c . C h e c k T o ø l C I T Y O F R O H N E R T P A R K C h e c k T o t a l : S E I U L o c a l 1 0 2 1 S E I U L o c a l 1 0 2 1 C h e c k T o t a l : C h e c k T o t a l C h e c k T o t a l : A m W i n s G r o u p B e n e f i t s , I n c . C h e c k T o t a l : A m e r i c a n S t o r a g e L L C C h e c k T o t a l : H e a t h e r B a u t i s t a C h e c k T o t a l : C i n t a s C i n t a s C i n t a s A m o u n t 4 4 9 . 0 0 1 , 1 4 4 . 2 2 1 , 1 4 4 . 2 2 6 4 2 . 8 3 6 4 2 . 8 3 4 , 9 9 2 . 6 0 1 , 4 7 5 . 0 0 1 , 7 5 0 . 0 0 8 , 2 1 7 . 6 0 4 4 . 8 5 4 4 . 8 5 4 5 . 0 0 262470262470262470262473262473262474262475262476262477262478262479262479262479051201202005t2012020051201202005t20120200st20120200s127t202005t27t20200512712020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d 0512U2020 G e n e r a l F u n d 0512u2020 G e n e r a l F u n d 0512u2020 G e n e r a l F u n d 05/2712020 G e n e r a l F u n d 0512712020 G e n e r a l F u n d 1 , 3 9 4 . 4 6 5 5 2 . 8 0 5 5 2 . 8 0 6 0 2 . 6 0 6 0 2 . 6 0 3 2 , 6 3 7 . 0 0 3 2 , 6 3 7 . 0 0 r 5 0 . 0 0 r 5 0 . 0 0 5 1 . 0 0 4 5 . 0 0 4 0 . 4 3 1 , 3 5 4 . 0 3 5 1 . 0 0 2 5 . 9 2 6 2 . 4 2 r 8 . 7 0 Check Number262479262479262479262479262479262479Check Date051271202005/271202005t27/2020051271202005t271202005t27/202005t271202005/27120200st27t20200st271202005/271202005t27/202005t27t20200st27t202005/271202005127120200st27t2020051271202005t2712020 F u n d N a m e G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d C a p i t a l P r o j e c t s F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d C a p i t a l P r o j e c t s F u n d G e n e r a l F u n d G e n e r a l F u n d A c c o u n t N a m e S p e c D e p t E x p - S t F a r m S u p p l i e s E x p - P S M a i n S t a t i o n S p e c D e p t E x p - C H S u p p l i e s - A S B l d g S p e c D e p t E x p - P W S p e c D e p t E x p - P W C o n t r a c t S v c s - S r C C o n t r a c t S v c s - R P C C C o n t r a c t S v c s - B A R C C o n t r a c t S v c s - A q u a t i c s C o n t r a c t S v c s - A q u a t i c s O F - 0 1 W e s t s i d e P S B u i l d i n g S p e c D e p t E x p - E O C S p e c D e p t E x p - E O C C o n t r a c t S v c s - A q u a t i c s O F - 0 1 W e s t s i d e P S B u i l d i n g R e c R e f u n d C l e a r i n g R e c R e f u n d C l e a r i n g V e n d o r N a m e C i n t a s C i n t a s C i n t a s C i n t a s C i n t a s C i n t a s C h e c k T o t a l : C o a s t l a n d C i v i l E n g i n e e r i n g , I n c . C h e c k T o t a l : D C E l e c t r i c G r o u p I n c . C h e c k T o t a l : E u r e k a O x y g e n C o . E u r e k a O x y g e n C o . E u r e k a O x y g e n C o . E u r e k a O x y g e n C o . E u r e k a O x y g e n C o . C h e c k T o t a l G H D I N C . C h e c k T o t a l : G r a i n g e r I n c . G r a i n g e r I n c . C h e c k T o t a l : d b a : A s s o c i a t e d S e r v i c e s H a ¡ o l d A . S t e u b e r , I n c . C h e c k T o t a l : L o v i n g C a m p o s A s s o c i a t e s , A r c h i t e c t s , I n c . C h e c k T o t a l : M o i s e s F a r i a s M a r t i n e z C h e c k T o t a l J e f f M i h a l y C h e c k T o t a l : W e r l e E n t e r p r i s e , L l C N a t i o n a l P r i n t a n d P r o m o A m o u n t 2 6 . 0 7 9 1 . 3 8 5 9 . 1 9 l 2 - 2 1 1 7 . 6 5 3 8 . 5 9 26248026248r W a t e r C a p i t a l P r o j e c t F u n d W A ' 2 7 C o m m e r c e W t r L n R p l c m n t 05127120 2 0 C a P i t a l P r o j e c t s F u n d T R - 1 0 4 T r a f f i c S i g n a l S y s 3 5 2 . r 3 1 9 , 4 3 5 . 9 6 t 9 , 4 3 5 . 9 6 4 7 0 . 2 5 4 7 0 . 2 5 1 9 4 . 5 9 r I 1 . 5 0 1 0 8 . 7 1 3 3 9 . 3 0 3 3 9 . 3 0 1 , 0 9 3 . 4 0 1 , 5 8 3 . 0 0 1 , 5 8 3 . 0 0 2 , 8 8 8 . 2 9 2 , 3 9 2 . 0 8 5 , 2 8 0 . 3 7 8 . 0 0 8 . 0 0 t 0 , 9 3 1 . 2 s 1 0 , 9 3 1 . 2 5 8 0 0 . 0 0 8 0 0 . 0 0 1 , 8 5 0 . 0 0 r , 8 5 0 . 0 0 4 2 . 2 6 2624822624822624822624822624822624832624842624842624852624862624872624882624890st2712020 S e w e r U t i l i t y F u n d S p e c D e p t E x p - S e w e r Check Number Check Date F u n d N a m e A c c o u n t N a m e B o x O f f i c e - P A C O f f r c e S u p p l i e s - H R O f f r c e S u p p l i e s - C H O f f r c e S u p p l i e s - F i n a n c e O F - 6 3 P a t h w a y R e p a v i n g R e t e n t i o n P a y a b l e - C I P P o s t a g e & S h i p p i n g - C H P o s t a g e & S h i p p i n g - C H C o n t r a c t S v c s - F i r e C o n t r a c t S v c s - S P C O F - 0 1 w e s t s i d e P S B u i l d i n g R e t e n t i o n P a y a b l e - C I P V e n d o r N a m e C h e c k T o t a l : O f f r c e D e p o t O f f i c e D e p o t O f f r c e D e p o t O f f r c e D e p o t C h e c k T o t a l : P a t N e l s o n C o n s t r u c t i o n I n c P a t N e l s o n C o n s t r u c t i o n I n c C h e c k T o t a l : P i t n e y B o w e s I n c P i t n e y B o w e s I n c C h e c k T o t a l R A N C H O A D O B E F I R E C h e c k T o t a l : R e n t o k i l N o r t h A m e r i c 4 l n c . C h e c k T o t a l : R i d g e v i e w B u i l d e r s I n c R i d g e v i e w B u i l d e r s I n c C h e c k T o ø l : S t . J o s e p h H e a l t h H o s p i c e S e r v i c e s C h e c k T o t a l : S y C a l E n g i n e e r i n g , I n c . C h e c k T o t a l : N i c o l e T e a g u e C h e c k T o t a l : E l i s e T e l u c c i C h e c k T o t a l : U n i t e d R e n t a l s N o r t h A m e r i c a n , I n c . C h e c k T o t a l : 26249026249026249026249026249126249126249226249226249326249426249526249s262496262497262498262499051271202005127/20200512712020051271202005t271202005t27/2020051271202005/271202005t271202005t27t2020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d G e n e r a l F u n d G e n e r a l F u n d ' C a p i t a l P r o j e c t s F u n d C a p i t a l P r o j e c t s F u n d 05/2712020 G e n e r a l F u n d 05/2712020 G e n e r a l F u n d A m o u n t 4 2 . 2 6 t 0 2 . 6 6 4 2 5 . 0 8 8 . 9 6 2 2 . 1 2 5 5 8 . 8 2 1 9 8 , 7 7 9 . 0 0 - 9 , 9 3 8 . 9 5 1 8 8 , 8 4 0 . 0 5 5 9 1 . 5 6 2 9 . 3 5 6 2 0 . 9 1 1 7 , 0 6 1 . 4 8 1 7 , 0 ó 1 . 4 8 8 0 . 0 0 8 0 . 0 0 4 0 , 4 7 3 . 8 0 - 2 , 0 2 3 . 6 9 3 8 , 4 5 0 . 1 1 2 , 3 9 0 . 0 0 2 , 3 9 0 . 0 0 1 , 6 5 0 . 0 0 1 , 6 5 0 . 0 0 8 5 . 0 0 8 5 . 0 0 8 0 0 . 0 0 8 0 0 . 0 0 8 7 2 . 0 0 051271202005t27/202005t27120200512712020 G e n e r a l F u n d G e n e r a l F u n d R e c R e f u n d C l e a r i n g W a t e r - C a p i t a l P r e s e r v a t i o n E q u i p o v e r 5 k - C p t l P r e s e r v W T R G e n e r a l F u n d R e c R e f u n d C l e a r i n g R e c R e f u n d C l e a r i n g 2625000512712020 G e n e r a l F u n d S p e c D e p t E x p - E O C 8 7 2 . 0 0 Check Number262501Check Date0st2712020 F u n d N a m e G e n e r a l F u n d I S F - F l e e t I S F - F l e e t w a t e r u t i l i t y F u n d S e w e r U t i l i t y F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d I S F - F l e e t W a t e r U t i l i t y F u n d S e w o r U t i l i t y F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d I S F - F l e e t I S F - F l e e t G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d I S F - F l e e t I S F - F l e e t I S F - F l e e t 05/27120 2 0 C a p i t a l P r o j e c t s F u n d 0512712020 G e n e r a l F u n d A c c o u n t N a m e J a n a t o r i a l S e r v i c e s - S t F r m O F - 7 3 A S C l i n i c R e m o d e l R e c R e f u n d C l e a r i n g C o n t r a c t S v c s - F l e e t U n i f o r m L a u n d r y S v c s - F l e e t U n i f o r m L a u n d r y S v c s - W a t e r U n i f o r m L a u n d r y S v c s - S e w e r U n i f o r m L a u n d r y S v c s - P W U n i f o r m L a u n d r y S v c s - S t r e e t U n i f o r m L a u n d r y S v c s - P a r k s U n i f o r m L a u n d r y S v c s - F l e e t U n i f o r m L a u n d r y S v c s - W a t e r U n i f o r m L a u n d r y S v c s - S e w e r U n i f o r m L a u n d r y S v c s - P W U n i f o r m L a u n d r y S v c s - S t r e e t U n i f o r m L a u n d r y S v c s - P a ¡ k s P o l i c e I D - P o l i c e V e h R e p a i r s f o r F i r e - F l e e t V e h R e p a i r s f o r F i r e - F l e e t S a l e s T a x P a y a b l e D e v e l o p e r R e f u n d a b l e D e p o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S V e h R e p a i r s f o r F i r e - F l e e t V e h R e p a i r s f o r P o l i c e - F l e e t V e h R e p a i r s f o r W a t e r - F l e e t V e n d o r N a m e U n i v e r s a l B u i l d i n g S e r v i c e s & S u p p l y C o . C h e c k T o t a l : W o l f f L a n g C h r i s t o p h e r A r c h i t e c t s , I n c . C h e c k T o t a l : D a v i d Z a m o r a C h e c k T o t a l : A ¡ a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p ' I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c ' A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A ¡ a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a ¡ k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A r a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A ¡ a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . A ¡ a m a r k U n i f o r m s & C a r e e r A p p a r e l G r o u p , I n c . C h e c k T o t a l : A S S O C I A T E D B A G C O M P A N Y C h e c k T o t a l B A U E R C O M P R E S S O R S , I N C . B A U E R C O M P R E S S O R S , I N C . B A U E R C O M P R E S S O R S , T N C . C h e c k T o t a l : B C E n g i n e e r i n g G r o u p , I n c B C E n g i n e e r i n g G r o u p , I n c B C E n g i n e e r i n g G r o u p , I n c C h e c k T o t a l : B K U p h o l s t e r y C h e c k T o t a l B r i d g e s t o n e A m e r i c a s , I n c . B r i d g e s t o n e A m e r i c a s , I n c . A m o u n t 1 , 4 6 0 . 0 0 1 , 4 6 0 . 0 0 9 0 0 . 0 0 9 0 0 . 0 0 2 , 5 4 6 . 0 0 262502262503262505262506262506262506262507262507262507262508262509262509262504262504262504262504262504262504262504262504262504262504262504262s0426250405129/202005129120200s/291202005t291202005129120200512912020051291202005t29t20200s129/20200s12912020051291202005t291202005129120200512912020051291202005t291202005129/20200st29/20200st291202005/29120200st29120200st29t202005t2912020 2 , 5 4 6 . 0 0 2 7 8 . 0 2 2 7 . 5 6 6 2 . 2 0 3 5 . 4 5 3 4 . 3 0 3 8 . 4 7 1 6 t . 4 4 2 7 . 9 6 3 9 9 . 4 2 3 5 . 4 5 3 4 . 3 0 3 8 . 4 7 1 6 1 . 4 4 1 , 3 3 4 . 4 8 2 8 1 . 1 4 2 8 r . r 4 1 , 2 9 2 . 6 3 1 . 7 7 - 1 . 7 7 r , 2 9 2 . 6 3 8 7 0 . 0 0 - 8 7 0 . 0 0 8 7 0 . 0 0 8 7 0 . 0 0 1 8 1 . 3 9 1 8 1 . 3 9 2 0 5 . 6 9 2 8 1 . 4 9 Check Number Check Date F u n d N a m e 26251005/2912020 G e n e r a l F u n d A c c o u n t N a m e C o n t r a c t S v c s - C C S p e c D e p t E x p - F l e e t S p e c D e p t E x p - F l e e t C o n t r a c t S v c s - D S D e v e l o p e r R e f u n d a b l e D e p o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S D e v e l o p e r R e f u n d a b l e D e p o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S C o n t r a c t S v c s - D S D e v e l o p e r R e f u n d a b l e D e p o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S D e v e l o p e r R e f u n d a b l e D e P o s i t s 2 2 9 7 R e v e n u e - D S 2 2 9 7 E x p e n s e s - D S S p e c D e p t E r p - P S B l d g - N o r t h S p e c D e p t E x p - P S B l d g - S o u t h C o n t r a c t S v c s - A S T u i t i o n R e i m b u r s e - P W T u i t i o n R e i m b u r s e - P W T u i t i o n R e i m b u r s e - P W T u i t i o n R e i m b u r s e - P W T u i t i o n R e i m b u r s e m e n t - S e w e r T u i t i o n R e i m b u r s e - P W T u i t i o n R e i m b u r s e - P W T u i t i o n R e i m b u r s e m e n t - S e w e r T u i t i o n R e i m b u r s e - P W V e n d o r N a m e C h e c k T o t a l : C a p t i o n s U n l i m i t e d o f N e v a d a I n c . C h e c k T o t a l : C o m p l e t e W e l d e r s S u p p l y C o m p l e t e W e l d e r s S u p p l y C h e c k T o t a l C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , l n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C S G C o n s u l t a n t s , I n c C h e c k T o t a l : C u l l i g a n C u l l i g a n C h e c k T o t a l : D e l t a F i r e & S e c u r i t y I n c . C h e c k T o t a l : A m o u n t 4 8 7 . I 8 4 4 0 . 0 0 4 4 0 . 0 0 2 3 . 5 5 9 0 . 8 3 2625112625112625122625122625122625122625122625122625122625122625122625122625t226251226251226251205129120200st2912020051291202005129120200st29120200st29120200st2912020051291202005129120200st29t202005t29/2020051291202005129/20200s12912020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d 051291202005t29120200s1291202005t29120200st29/2020 I S F - F l e e t I S F - F l e e t l 1 4 . 3 8 1 7 0 . 0 0 4 2 . 5 0 - 4 2 . 5 0 4 2 . 5 0 1 , 5 5 5 . 0 0 - 1 , 5 5 5 . 0 0 1 , 5 5 5 . 0 0 1 , 3 6 0 . 0 0 1 7 0 . 0 0 - 1 7 0 . 0 0 1 7 0 . 0 0 t , 2 3 2 . 5 0 - 1 , 2 3 2 . 5 0 r , 2 3 2 . 5 0 262513262513262514262515262s15262515262515262515262515262515262515262515 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d W a t e r U t i l i t y F u n d S e w e r U t i l i t y F u n d G e n e r a l F u n d W a t e r U t i l i t y F u n d S e w e r U t i l i t y F u n d G e n e r a l F u n d W a t e r U t i l i t y F u n d S e w e r U t i l i t y F u n d G e n e r a l F u n d R e n e e ' E g e r R e n e e ' E g e r R e n e e ' E g e r R e n e e ' E g e r R e n e e ' E g e r R e n e e ' E g e r R e n e e ' E g e r R e n e e ' E g e r R e n e e ' E g e r 4 , 5 3 0 . 0 0 8 0 . 0 0 8 0 . 0 0 1 6 0 . 0 0 r 4 9 . 8 5 05t29120200st29/20200st291202005t291202005129/202005129/20200st291202005/29t202005/2912020 1 4 9 . 8 5 1 6 7 . 1 1 t 6 7 . t t 3 3 4 . 2 1 2 5 0 . 0 0 2 5 0 . 0 0 5 0 0 . 0 0 4 . 2 6 4 . 2 6 8 . 5 0 2625t62625162625162625162625162625172625t72625172625172625172625172625r8262518262518262518262518262518262518262518 Check Number Check Date F u n d N a m e A c c o u n t N a m e R e p a i r s & M a i n t R o u t i n e - C H V e h R e p a i r s f o r P o l i c e - F l e e t V e h R e p a i r s f o r S e w e r - - F l e e t V e h R e p a i r s f o r W a t e r - F l e e t V e h R e p a i r s f o r P a ¡ k s - F l e e t S p e c D e p t E x p - F l e e t S p e c D e p t E x p - W a t e r S p e c D e p t E x p - S t r e e t s S p e c D e p t E x p - S t r e e t s S p e c D e p t E x p - W a t e r S p e c D e p t E x p - F l e e t S p e c D e p t E x p - F l e e t U n l e a d e d F u e l I n v e n t o r y U n l e a d e d F u e l I n v e n t o r y D i e s e l F u e l I n v e n t o r y U n l e a d e d F u e l I n v e n t o r y D i e s e l F u e l I n v e n t o r y U n l e a d e d F u e l I n v e n t o r y U n l e a d e d F u e l I n v e n t o r y S u p p l i e s E x p - P S M a i n S t a t i o n V e h R e p a i r s f o r F i r e - F l e e t V e h R e p a i r s f o r F i r e - F l e e t R e p a i r s & M a i n t R o u t i n e - P S M a i n S p e c D e p t E x p - P a r k s S m T o o l s & E q u i p - P a r k s S p e c D e p t E x p - P a r k s S p e c D e p t E x p - P a r k s V e h R e p a i r s f o r P o l i c e - F l e e t S p e c D e p t E x p - E O C S p e c D e p t E x p - P a r k s V e n d o r N a m e C h e c k T o t a l : E u r e k a O x y g e n C o . E u r e k a O x y g e n C o . E u r e k a O x y g e n C o . E u r e k a O x y g e n C o . E u r e k a O x y g e n C o . C h e c k T o t a l F a s t e n a l F a s t e n a l F a s t e n a l F a s t e n a l F a s t e n a l F a s t e n a l C h e c k T o t a l : F l y e r s E n e r g y F l y e r s E n e r g y F l y e r s E n e r g y F l y e r s E n e r g y F l y e r s E n e r g y F l y e r s E n e r g y F l y e r s E n e r g y F l y e r s E n e r g y C h e c k T o t a l : F r o z e n F r e s h F o o d s , I n c . C h e c k T o t a l : G o l d e n S t a t e E m e r g e n c y V e h i c l e S e r v i c e I n c G o l d e n S t a t e E m e r g e n c y V e h i c l e S e r v i c e I n c C h e c k T o t a l G r a i n g e r I n c . G r a i n g e r I n c . G r a i n g e r I n c . G r a i n g e r I n c . G r a i n g e r I n c . G r a i n g e r I n c . G r a i n g e r I n c . G r a i n g e r I n c . 05t291202005t29/20200512912020ost29/202005t29120200s/291202005t29/2020051291202005t29t202005t29/202005t29t202005129120200s129120200st29/2020051291202005129120200st29/20200st291202005t291202005129120200st291202005129120200st291202005t29120200512912020ost29/20200st291202005/29120200st29/20200st2912020 G e n e r a l F u n d I S F - F l e e t I S F - F l e e t I S F - F l e e t I S F - F l e e t I S F - F l e e t w a t e r u t i l i t y F u n d G e n e r a l F u n d G e n e r a l F u n d W a t e r U t i l i t y F u n d I S F - F l e e t I S F - F l e e t G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d I S F - F l e e t I S F - F l e e t G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d I S F - F l e e t G e n e r a l F u n d G e n e r a l F u n d A m o u n t 1 , 6 8 5 . 4 5 r 2 8 . 7 8 l 9 l . 5 l l 9 l . 5 l 1 9 1 . 5 1 1 9 1 . 5 2 8 9 4 . 8 3 3 8 9 . 2 8 4 5 . 8 6 4 5 . 8 7 4 1 9 . 9 0 4 t 9 . 9 t 3 4 1 . 4 t 1 , 6 6 2 . 2 3 1 , 3 0 3 . 3 5 2 2 7 . 0 3 6 8 9 . 5 6 r 6 0 . 6 6 5 9 6 . l I 1 3 0 . 4 4 3 5 5 . l 6 3 6 0 . 7 7 26251926252026252026252126252126252r26252126252126252126252r262521 3 , 8 2 3 . 0 8 6 2 5 . 8 8 6 2 5 . 8 8 z t t . 7 l 7 3 . 2 7 2 8 4 . 9 8 1 0 . 8 9 8 0 . 2 1 5 5 . l 6 7 . 8 9 - 3 l . l I 8 8 . 0 9 2 5 . 7 4 1 9 . 8 2 Check Number262521262s2r262521Check Date051291202005t29120200512912020 F u n d N a m e G e n e r a l F u n d G e n e r a l F u n d W a t e r U t i l i t y F u n d I S F - F l e e t G e n e r a l F u n d G e n e r a l F u n d W a t e r U t i l i t y F u n d S e w e r U t i l i t y F u n d W a t e r U t i l i t y F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d S e w e r U t i l i t y F u n d G e n e r a l F u n d I S F - F l e e t I S F - F l e e t I S F - F l e e t I S F - F l e e t I S F - F l e e t A c c o u n t N a m e R e p a i r s & M a i n t R o u t i n e - P a r k s S m T o o l s & E q u i p - P a r k s D i s t r i b u t i o n S y s t e m R e p a i r - W a t e r V e h R e p a i r s f o r P a r k s - F l e e t S p e c D e p t E x p - P a r k s S p e c D e p t E x p - P a r k s P r i n t i n g - W a t e r P r i n t i n g S e n ' i c e s P o s t a g e & S h i p p i n g - W a t e r P o s t a g e & S h i p p i n g - S e w e r V e h i c l e R e p & M a i n t - S e w e r V e h i c l e R e p & M a i n t - S e w e r S a l e s T a x P a y a b l e V e h R e p a i r s f o r W a t e r - F l e e t V e h R e p a i r s f o r W a t e r - F l e e t V e h R e p a i r s f o r F i r e - F l e e t V e h R e p a i r s f o r W a t e r - F l e e t V e h R e p a i r s f o r P a r k s - F l e e t V e n d o r N a m e G r a i n g e r I n c . G r a i n g e r I n c . G r a i n g e r I n c . C h e c k T o ø l : G r a n i c u s , I n c . C h e c k T o t a l : I N F O - T E C H R E S E A R C H G R O U P I N C . C h e c k T o t a l : J o h n D e e r e F i n a n c i a l J o h n D e e r e F i n a n c i a l J o h n D e e r e F i n a n c i a l C h e c k T o t a l M a r a t h o n D i s t r i b u t o r s , I n c . C h e c k T o t ¿ l : M o o n l i g h t B P O L L C M o o n l i g h t B P O L L C M o o n l i g h t B P O L L C M o o n l i g h t B P O L L C C h e c k T o ø l : M u n i c i p a l M a i n t e n a n c e E q u i p m e n t I n c M u n i c i p a l M a i n t e n a n c e E q u i p m e n t I n c M u n i c i p a l M a i n t e n a n c e E q u i p m e n t I n c C h e c k T o t a l : O p p e r m a n & S o n I n c . O p p e r m a n & S o n I n c . O p p e r m a n & S o n I n c . O p p e r m a n & S o n I n c . C h e c k T o t a l : P o w e r p l a n C h e c k T o t a l : P r o d u c t i v i t y P l u s A c c o u n t A m o u n t 2 6 . 1 6 - 5 5 . l 6 4 2 . 4 2 2 7 0 . 1 1 8 4 7 . 1 8 8 4 7 . 1 8 5 , 9 0 0 . 0 0 5 , 9 0 0 . 0 0 3 7 7 . 4 0 9 4 . 4 4 9 8 . 1 6 5 7 0 . 0 0 2 0 1 . 6 8 262522262523262524262524262524262525262526262526262526262526262527262s27262527262528262528262528262528262529051291202005t291202005129/202005t29/202005t291202005t2912020051291202005t2912020051291202005t29t2020051291202005/291202005t29120200st291202005129/2020 0st2912020 G e n e r a l F u n d S o f t w r L i c e n s e & M a i n t - C C 0512912020 I S F - I n f o r m a t i o n T e c h n o l o g y D u e s & S u b s c r i p t i o n - I T 05129/2020 S e n i o r C e n t e r B i n g o F u n d S u p p l i e s - S r C B i n g o 2 0 1 . 6 E 4 0 . 1 0 4 0 . 1 0 1 2 6 . 5 9 1 2 6 . 5 9 3 3 3 . 3 8 5 0 3 . l 4 2 . 2 6 - 2 . 2 6 5 0 3 . l 4 8 9 . 4 3 - 1 2 1 . 5 0 3 1 . 0 6 1 5 8 . 1 4 1 5 7 . 1 3 4 9 0 . 4 3 4 9 0 . 4 3 6 8 1 . 5 4 262s300st29/2020 I S F - F l e e t V e h R e p a i r s f o r P a r k s - F l e e t Check Number Check Date F u n d N a m e A c c o u n t N ¡ m e V e n d o r N a m e 0st29t2020 I S F - F l e e t V e h R e p a i r s f o r P o l i c e - F l e e t S t o m m e l I n c 0512912020 G e n e r a l F u n d T e l e p h o n e & I n t e m e - A q u a t i c s A T & T 2625330512912020 I S F - I n f o r m a t i o n T e c h n o l o g y T e l e p h o n e & I n t e m e t - I T T e l e p h o n e & I n t e m e t - R P C C 262531262532262534262535262536262537262538262s3926254026254r262542 A T & T A m o u n t 6 8 1 . 5 4 t 4 5 . 8 2 1 4 5 . 8 2 8 9 . 5 0 8 9 . 5 0 5 , 2 9 1 . 3 0 5 , 2 9 t . 3 0 3 9 . 9 7 3 9 . 9 7 1 6 0 . 6 9 t 6 0 . 6 9 3 8 . 3 1 3 8 . 3 1 6 0 . 8 8 6 0 . 8 8 1 9 . 1 5 1 9 . 1 5 3 8 . 7 6 3 8 . 7 6 2 0 . 8 9 2 0 . 8 9 4 0 . 1 3 A T & T C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t ¿ l : C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l 05/2912020 G e n e r a l F u n d 05t2912020 G e n e r a l F u n d 0s/2912020 G e n e r a l F u n d 05t2912020 G e n e r a l F u n d 05t29/2020 G e n e r a l F u n d 0st29/2020 G e n e r a l F u n d 0s12912020 G e n e r a l F u n d 05t29t2020 G e n e r a l F u n d 0st29/2020 I S F - F l e e t T e l e p h o n e & I n t e m e t - P A C T e l e p h o n e & I n t e m e t - P W T e l e p h o n e & I n t e r n e t - R P C C A T & T A T & T A T & T T e l e p h o n e & I n t e m e t - P W A T & T T e l e p h o n e & I n t e m e t - P W A T & T T e l e p h o n e & I n t e m e t - P W A T & T T e l e p h o n e & I n t e r n e t - A S B l d g A T & T T e l e p h o n e & I n t e r n e t - F l e e t A T & T 4 0 . 1 3 4 0 . 1 3 4 0 . l 3 4 0 . 1 3 2625430st29/2020 G e n e r a l F u n d T e l e p h o n e & I n t e m e t - P W A T & T C h e c k T o t a l : A c c o u n t N a m e T e l e p h o n e & I n t e m e t - R P C C T e l e p h o n e & I n t e m e t - C H V e n d o r N a m e A T & T A m o u n t Check Number Check Date F u n d N a m e 2625440s129/2020 G e n e r a l F u n d 2625450512912020 G e n e r a l F u n d 2625460s/2912020 G e n e r a l F u n d 2625470s129/2020 G e n e r a l F u n d 2625480st29t2020 G e n e r a l F u n d 26254905t2912020 G e n e r a l F u n d 26255005t29t2020 G e n e r a l F u n d 2625510s12912020 G e n e r a l F u n d 2625520512912020 S e w e r U t i l þ F u n d 2625530512912020 G e n e r a l F u n d 262554os/29t2020 G e n e r a l F u n d 26255505129/2020 T e l e p h o n e & I n t e r n e t - P W A T & T T e l e p h o n e & I n t e r n e - P S M a i n A T & T T e l e p h o n e & I n t e m e t - C H A T & T A T & T 4 0 . 1 3 7 8 . 6 0 7 8 . 6 0 7 8 . 6 0 7 8 . ó 0 8 1 . 1 9 8 1 . 1 9 7 8 . 6 0 7 8 . 6 0 t 1 7 . 0 7 1 t 7 . 0 7 4 0 . 1 3 4 0 . 1 3 4 0 . 1 3 4 0 . r 3 l 9 . l I C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l I S F - I n f o r m a t i o n T e c h n o l o r y T e l e p h o n e & I n t e m e t - I T T e l e p h o n e & I n t e r n e t - C H A T & T T e l e p h o n e & I n t e m e - A q u a t i c s A T & T T e l e p h o n e & I n t e m e t - R P C C A T & T T e l e p h o n e & I n t e m e t - S e w e r A T & T T e l e p h o n e & I n t e m e t - C H A T & T T e l e p h o n e & I n t e m e - P S M a i n A T & T A T & T t 9 . l I 2 0 . 8 9 2 0 . 8 9 1 9 4 . 0 8 1 9 4 . 0 8 3 2 2 . 3 6 3 2 2 . 3 6 5 9 . 3 7 5 9 . 3 7 1 , 6 1 9 . 9 2 26255605t2912020 G e n e r a l F u n d T e l e p h o n e & I n t e r n e t - C H A T & T C h e c k T o t a l Check Number Check Date F u n d N a m e 26255705t29t2020 G e n e r a l F u n d 26255805t2912020 G e n e r a l F u n d 2625590s1291202026256005t29/202026256105/2912020262s620st29t20202625630st291202026256405t291202026256505t2912020 G e n e r a l F u n d 2625660st29t2020 W a t e r U t i l i t y F u n d 2625670st2912020 G e n e r a l F u n d 262s6805129/2020 G e n e r a l F u n d G e n e r a l F u n d T e l e p h o n e & I n t e r n e - P S M a i n A T & T G e n e r a l F u n d T e l e p h o n e & I n t e r n e - P S M a i n A T & T G e n e r a l F u n d T e l e p h o n e & I n t e m - P S B l d g - N A T & T I S F - I n f o r m a t i o n T e c h n o l o g y T e l e p h o n e & I n t e m e t - I T I S F - I n f o r m a t i o n T e c h n o l o g y T e l e p h o n e & I n t e r n e t - I T A T & T G e n e r a l F u n d T e l e p h o n e & I n t e m e t - B A R C A T & T T e l e p h o n e & I n t e r n e t - S t F r m A T & T A c c o u n t N a m e V e n d o r N a m e T e l e p h o n e & I n t e m e - A q u a t i c s A T & T T e l e p h o n e & I n t e r n e - P S M a i n A T & T A T & T T e l e p h o n e & I n t e r n e t - W a t e r A T & T T e l e p h o n e & I n t e m e - P S M a i n C o m c a s t T e l e p h o n e & I n t e m - P S B l d g - N C o m c a s t C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l A m o u n t 1 , 6 1 9 . 9 2 5 7 . 6 9 s 7 . 6 9 3 8 8 . 6 8 3 8 8 . 6 8 3 5 . 7 0 3 5 . 7 0 4 t . 2 6 4 t . 2 6 4 0 . 1 3 4 0 . 1 3 9 9 7 . 1 8 9 9 7 . 1 8 6 0 0 . 5 0 6 0 0 . 5 0 2 0 . 8 2 2 0 . 8 2 9 7 . 4 8 9 7 . 4 8 4 2 . 0 6 4 2 . 0 6 t 6 . 9 6 r 6 . 9 6 l 5 8 . l 2 1 5 8 . 1 2 1 5 2 . 6 3 262s6905t29/2020 G e n e r a l F u n d T e l e p h o n e & I n t e m - P S B l d g - N C o m c a s t Check Number Check Date F u n d N a m e 26257005t2912020 G e n e r a l F u n d 26257t0st29/2020 G e n e r a l F u n d 26257205t29/2020 G e n e r a l F u n d 2625730s12912020 G e n e r a l F u n d A c c o u n t N a m e T e l e p h o n e & I n t e r n e t - C H T e l e p h o n e & I n t e m e t - P W T e l e p h o n e & I n t e r n e t - S p C T e l e p h o n e & I n t e r n e t - R P C C 05/291202005t291202005/291202005/291202005/29120200st2912020 G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d G e n e r a l F u n d S o f t w r L i c e ¡ S o f t w r L i c e ¡ S o f t w r L i c e n P a p e r S u p p l i s e & M a i n t - E D s e & M a i n t - E D s e & M a i n t - E D e s - E D V e n d o r N a m e C o m c a s t C o m c a s t C o m c a s t C o m c a s t U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k U S B a n k C h e c k T o t a l : C h e c k T o a l : C h e c k T o t a l C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : C h e c k T o t a l : R e p o r t T o t a l : A m o u n t 1 5 2 . 6 3 6 6 . 2 0 6 . 2 0 2 6 . 7 4 2 6 . 7 4 5 5 9 . 4 8 5 5 9 . 4 8 r 3 9 . 9 6 t 3 9 . 9 6 1 . 0 0 9 . 9 9 I 1 9 . E 8 8 . 1 2 1 3 8 . 9 9 7 5 . 0 0 7 5 . 0 0 5 2 . 9 9 5 2 . 9 9 1 , 1 6 0 , 7 5 2 . 6 9 262574262s74262574262574262575262576 C o n t r a c t S v c s - H R S o f t w r L i c e r s e & M a i n t - E D P a g e 2 l Item 5.A.2. Item 5.A.3. Item 5.A.4 Item 5.A.5. 1 Meeting Date: June 9th, 2020 Department: Public Works Submitted By: John McArthur, Director of Public Works and Community Services Prepared By: Angie Smith, Purchasing Agent Agenda Title: Authorize the City Manager to Execute a Purchase Contract for Fuel and Fluid Deliveries at Various City Locations with Nick Barbieri Trucking, LLC, DBA Redwood Coast Fuels for an Amount Not to Exceed $340,000 Annually RECOMMENDED ACTION: Authorize the City Manager to Execute a Purchase Contract for Fuel and Fluid Deliveries at Various City Locations with Nick Barbieri Trucking, LLC, DBA Redwood Coast Fuels Not to Exceed $340,000 Annually BACKGROUND: The City currently contracts out for diesel and unleaded regular gasoline fuel deliveries at four (4) City locations. Tanks are filled up to five times per week to maintain fuel levels for City fleet vehicles as well as stationary and mobile equipment. Fleet services also receives fluid (oils and lubricants) deliveries used to maintain the City’s fleet. ANALYSIS: The current vendor is no longer under contract and cannot guarantee they can meet the City’s potential emergency fuel service needs. In the event of a Public Safety Power Shutoff, a disaster or other emergency, deliveries may be required after -hours or on weekends to keep the City’s necessary fuel levels maintained, so vehicles and generators are fueled and staff can continue serving the public. Staff reached out to other Cities in the county to see who they were contracting with. It was determined that the City of Santa Rosa recently went to bid and awarded a contract to the lowest most responsive bidder. Their contract allows for cooperative purchasing by other agencies. Santa Rosa awarded their contract to Nick Barbieri Trucking, LLC, DBA Redwood Coast Fuels of Ukiah, CA. They are also under contract with the County of Sonoma, Town of Windsor and City of Healdsburg. Staff met with Nick Barbieri Trucking, LLC, DBA Redwood Coast Fuels and reviewed their ability to meet the Cit y’s daily and emergency needs. With the possibility of future Public Safety Power Shut offs (PSPS), disasters or other emergencies, it is imperative that the City have a fuel vendor that can respond at any time day or night. Nick Barbieri Trucking will make daily deliveries to the City from their Santa Rosa and Ukiah locations. They also have a fuel station in south Santa Rosa that the City can go to in the event that our fuel tanks are depleted or go Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Item 5.B. 2 down or out of service. Response times for call-outs are 30 minutes to one hour, day or night, seven days a week. The cost structure is based on the Northern California Market Daily Rack Average which will be determined by the daily average Oil Price Information Service (OPIS) price per product. The Cit y would pay 18.9 cents over this price structure per gallon. Per City Ordinance 843 and Resolution 2016-51. The City can purchase fuel and fluids through a Cooperative Purchase Agreement with the City of Santa Rosa Agreement #F001818 through Nick Barbieri Trucking, LLC, DBA Redwood Coast Fuels of Ukiah, CA. OPTIONS CONSIDERED: Option 1: The proposed purchase contract is for three years with the possibility of two (2), three year extensions. The maximum annual estimated cost for fuel and fluids would be approximately $340,000. This amount is based off a three year average of actual City costs with a 10% increase to cover price fluctuation in gas. The total contract cost over three years would not exceed $1,020,000. Entering into a long-term contract provides the City with consistent service, timely daily deliveries and guaranteed emergency delivery service as a top priority. Staff recommends this option Option 2: A shorter term agreement could be used to fulfill the City’s fuel and fluids service needs. However, this approach would be administratively burdensome and cause service interruptions for the fleet services division. Staff does not recommend this option. STRATEGIC PLAN ALIGNMENT: This action is consistent with the following Strategic Plan Goals: GOAL C: Ensure the effective delivery of public services. FISCAL IMPACT/FUNDING SOURCE: Sufficient Funding is included each year in the fleet services operating budget for fuel and fluid deliveries. Total annual cost not to exceed $340,000. This cost will be allocated to each departments fuel account. Department Head Approval Date: 5-14-2020 (McArthur) Finance Manager Approval Date: 5-26-2020 (Orozco) City Manager Approval Date: 5-29-2020 (Jenkins) City Attorney Approval Date: 5-26-2020 (Rudin) Attachments: Fuel and Fluids Purchase Order Contract Page 1 of 7 FUEL & FLUID DELIVERIES PURCHASE ORDER CONTRACT TERMS AND CONDITIONS This Purchase Order Contract is entered into on this 9th day of June, 2020 by and between the City of Rohnert Park, hereinafter called “City” and Nick Barbieri Trucking, LLC, DBA Redwood Coast Fuels, hereinafter called "Contractor". SCOPE OF SERVICES Contractor shall provide to the City delivery services for diesel and regular unleaded fuel and fluid s (oil, lubricants) at the following City locations: LOCATIONS Provide Diesel and Regular Unleaded Fuel Deliveries: 1.Public Works, Corporation Yard, 600 Enterprise Drive, Rohnert Park Contact: Martin Avila, Office 707-584-3311, Cell 707-236-2625, mavila@rpcity.org S ite Equipment: 1,000 Gallon Tank (500 Gallon Diesel / 500 Gallon Regular Unleaded) 2.Public Works, Pump Station, 201 J Rogers Lane, Rohnert Park Contact: Warren Naumann, Office 707-588-3334, Cell 707-478-0982, wnaumann@rpcity.org S ite E quipment: 1,000 Gallon Diesel Tank 3.Public Safety Main Station, 500 City Center Drive, Rohnert Park Contact: Mike Bates, Office 707-584-2647, Cell 707-484-1346, mbates@rpcity.org S ite Equipment: 500 Gallon D iesel Tank 4.Public Safety Northern Station, 5200 Country Club Drive, Rohnert Park Contact: Mike Bates, Office 707-584-2647, Cell 707-484-1346, mbates@rpcity.org S ite Equipment: 500 Gallon Diesel Tank / 500 Gallon Regular Unleaded Tank Provide delivery service of fluids (oil, lubricant) to include the following but not limited to: 1.Public Works, Corporation Yard, 600 Enterprise Drive, Rohnert Park Contact: Martin Avila, Office 707-584-3311, Cell 707-236-2625, mavila@rpcity.org S ite Equipment required at a minimum: •120 Ga llon Tank •Pneumatic Fluid Pump for 55 Gallon Drum (2) •Pneumatic Oil Pump for 120 Gallon Oil Tanks (2) Page 2 of 7 Site Fluids required at a minimum: •15/40 Diesel Oil •5/30 Semi Synthetic •Tractor Hydraulic Fluid •Automatic Transmissio n Fluid •Red Coolant •Yellow Coolant PROJECT MANAGER FOR CITY All service questions and requests for City shall be directed to the Fleet Services Supervisor, Martin Avila, 600 Enterprise Drive, Rohnert Park, 707-588-3311 office, 707-236-2625 cell, mavila@rpcity.org Contract questions to be addressed to Angie Smith, Purchasing Agent, 600 Enterprise Drive, Rohnert Park, CA 94928, 707-585-6740 office, asmith@rpcity.org PROJECT MANAGER FOR CONTRACTOR All questions and requests for Contractor shall be directed to Jessie Torres, Sales Representative, 3471 N. State Street, Ukiah, CA 95482, 707-463-3100 office, 707-972-4423 cell, jesse@barbieritrucking.com Dispatch contact, Ken Anderson, 707-974-2234 cell, ken@northbaypetro.com TIME FOR PERFORMANCE Delivery services for fuel shall occur up to five (5) days per week or as needed. Fluid delivery service will be weekly or as needed. Emergency delivery service requests will be made within one (1) hour of call by City. STANDARD OF PERFORMANCE Contractor shall perform all services required under this purchase order in the manner and according to the standards currently observed by a competent practitioner in California. Contractor shall assign only competent personnel to perform services pursuant to this purchase order. COST STRUCTURE The cont ract cost structure for FUEL will be based on two factors: 1. Region Base Market Cost using Oil Price Information Service (OPIS) data and is also called The Northern California Market Daily Rack Average which will be determined by the daily average OPIS price per product requested. 2. The Differential Cost to the City shall be 18.9 Cents above the Daily Rack Average. Differential price shall be exempt from: Federal Tax, Exclusive of State Sales Tax, Local Sales Tac, California Motor Vehicle Fuel Tax, Leaking Underground Storage Tank Tax, Oil Spill Liability Fund Tax. Page 3 of 7 The formula outlines the fuel contract price to be paid: Northern California Market Daily Rack Average (OPIS) + Differential = Contract Cost The cont ract cost structure for FLUIDS will be based on the following: Prices are only subject to an increase or decrease if imposed by the oil manufacturers and passed down to the contractor. •15/40 Diesel Oil - Delo 15/40- $13.05/gallon bulk - URSA 15/40- $10.65/gallon bulk •5/30 Semi Synthetic - Chevron 5/30 - $8.05/gallon bulk •Tractor Hydraulic Fluid – Size 55 Gallon Drum - THF $11.70/gallon drum •Automatic Transmissio n Fluid (ATF) – Size 55 Gallon Drum – $15.21/gallon drum •Red Coolant - Size 55 Gallon Drum - Delo 50/50 A/F $8.22/gallon d rum •Yellow Coolant – Size 55 Gallon Drum - Univ 50/50 A/F $7.59/gallon d rum PAYMENTS Payment will be made on a calendar-month basis in arrears. All invoices shall be billed to City of Rohnert Park, Attn: Accounts Payable, 130 Avram Avenue, Rohnert Park, CA 94928 The award of the contract is for a total not to exceed amount of three hundred and forty thousand dollars ($340,000) per contract year. TERM This contract is for a three (3) year term and shall commence on July 1, 2020 ending on June 30, 2023, with the option to renew the contract for two additional, three (3) year terms upon mutual agreement of both parties. ACCEPTANCE By accepting this Purchase Order, Vendor agrees to comply with these Terms and Conditions. City do es not agree to any proposed additions, alterations, modifications, or deletions to this Purchase Order by Vendor unless agreed to in writing by both Vendor and City as described herein. Vendor shall sell, provide and deliver, and City shall purchase, goods, materials, and/or services described in this Purchase Order, including any attached specifications (“Items”). Items must comply with this Purchase Order and specifications, notice inviting bids, information to bidders, request for proposal or proposal, or quote (if any). DELIVERY Vendor’s carrier shall deliver Items at the location identified by the City in the Purchase Order. Vendor shall pay all freight costs unless otherwise noted on front of Purchase Order and set forth in the purchase price. Time is of the essence for the shipment or delivery of Items and Items shall be delivered no later than the date set forth on the reverse. COMPLIANCE WITH LAW Vendor shall have full and exclusive responsibility for compliance with all applicable federal, state and local laws, rules, regulations, ordinances or requirements pertinent to its employees, the sale of the Items, and the methods and procedures in connection with the work under this Purchase Order. Vendor shall submit to City a completed Internal Revenue Service, Department of the Treasury form W-9 (Request for Taxpayer Identification Number and Certification) before commencing any work under this Purchase Order if requested by City. Page 4 of 7 RISK OF LOSS Vendor warrants title to all Items sold to City and Vendor shall bear the risk of loss of or damage to Items until such time as City takes actual possession of Items by moving them from the point of delivery, or at the point of delivery if such items will not be moved. SUBSTITUTIONS No substitution will be permitted without the written consent of City. If Vendor proposes any substitution, Vendor guarantees that the substitution is equal in quality, capacity, durability, ease of maintenance, and ease of installation to the Items originally specified. CHANGES City, by written order, may delete Items to be supplied under this Purchase Order, and the Purchase Order price will be equitably reduced. City, by written order, may order an increase in Items to be supplied, and the Purchase Order price will be equitably increased. If unit prices are stated, the reduction or increase shall be calculated at the unit prices stated in the Purchase Order. If no unit prices are stated, Vendor shall promptly, at the request of City, quote prices, and City shall promptly accept or reject the quote. INSPECTION AND TESTING All Items will be subject to final inspection and approval after delivery; payment will not constitute final acceptance. Vendor at its cost shall remove and replace any Items that City designates as nonconforming or defective. INDEMNIFICATION Vendor agrees to indemnify and hold City harmless and defend (with counsel acceptable to City), City and its officers, agents, employees and volunteers, from and against any and all claims, loss, demands, injury, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Vendor and its agents and subcontractors in the performance of this contract; however, this indemnity does not apply to liability arising from the sole negligence or willful misconduct of City, or City’s agents or independent contractors who are directly responsible to the City, or for defects in design furnished by those persons, or 2) to the extent caused by the active negligence of City. WARRANTY Vendor warrants that all Items and related services to be supplied under this Purchase Order are sufficient for the purpose intended; that all Items and related services will conform to the specifications, drawing samples or other descriptions specified by the City; that the Items are new, merchantable, good quality and free from defects (whether patent or latent) in material and workmanship; that all workmanship and Items to be provided are of the best grade and quality; and, that it has good and clear title to all Items to be supplied by it and the same are free and clear from all liens, encumbrances and security interests. For a period of one year after delivery of the Items, Vendor shall at its own expense replace or repair defective Items at the request of City. This warranty provision shall be in addition to any manufacturer warranties or other warranties set forth in the specifications, quote, or proposal, if any. PAYMENT Unless otherwise specified the proposal or quote accepted by the Cit y, payment will be made after delivery or receipt of items and invoice within 30 days. City may withhold 10% of the Page 5 of 7 price until the Items are installed, tested, and operating (if applicable). City shall pay all applicable sales and use taxes. TERMINATION City may terminate all or any portion of this Purchase Order for cause upon written notice in any of the following circumstances: if Vendor fails to deliver the Items within the time specified; if Vendor fails to perform any other provision of this Purchase Order; or, if Vendor is adjudged bankrupt or it makes a general assignment for the benefit of its creditors, or if a receiver is appointed for Vendor. If the Purchase Order includes recurring deliveries of Items, the City may terminate for convenience upon 15 days prior notice. Prior to terminating this Purchase Order for any reason, Vendor shall provide as much advance written notice to City, but in no event less than 30 days. INTEGRATION This Purchase Order constitutes the sole, final, complete, exclusive and integrated expression and statement of the terms of this agreement among the parties concerning the subject matter addressed herein, and supersedes all prior negotiations, representations or agreements, either oral or written, that may be related to the subject matter of this Purchase Order, except those other documents that are expressly referenced. WAIVER The waiver at any time by any party of its rights with respect to a default or other matter arising in connection with this Purchase Order shall not be deemed a waiver with respect to any subsequent default or matter. No payment by City to Vendor shall be considered or construed to be an approval or acceptance of any defective goods or any other breach or default. PREVAILING WAGE For purchase orders involving construction, alteration, demolition, repair or maintenance work, as those terms are used in Labor Code 1782, Vendor agrees to pay all workers employed on this Work (if applicable) not less than the general prevailing rate of per diem wages for Work of a similar character in the locality of City, and not less than the general rate of per diem wages for holiday and overtime work, as established pursuant to the California Labor Code and applicable regulations and orders. ATTORNEY’S FEES In the event any legal action is brought to enforce or construe this Purchase Order, the prevailing party shall be entitled to an award of reasonable attorney's fees, expert witness and consulting fees, litigation costs and costs of suit. INSURANCE Vendo r shall procure and maintain for the duration of the contract insurance against claims for death or injuries to persons or damage to property that may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, or employees. Vendor shall comply with the City’s minimum standard insurance requirements: 1. Commercial General Liability coverage (occurrence Form CG 00 01) and include products coverage. Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per Page 6 of 7 occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 3. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $2,000,000 per accident for bodily injury and property damage. 4. Vendor shall also maintain Pollution Legal Liability and Remediation and/or Errors & Omissions applicable to underground or above ground fuel storage tanks, fueling or refueling operations with a limit no less than $2,000,000 per claim or occurrence and $2,000,000 aggregate per policy period of one year. This policy shall include coverage for bodily injury, property damage personal injury and environmental site restoration, including fines and penalties in accordance with applicable EPA or state regulations. The Automobile Liability policy shall be endorsed to include Transportation Pollution Liability insurance, covering materials to be transported by Vendor pursuant to the contract. This coverage may also be provided as part of the Pollution Legal Liability and Remediation policy. If the Vendor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the General Liability, Automobile Liability, and Pollution Legal Liability and Remediation policies, with respect to liability arising out of work or operations performed by or on behalf of the Vendor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Vendor’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). For any claims related to this contract, the Vendor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, employees, or volunteers shall be excess of the Vendor’s insurance and shall not contribute with it. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. Vendor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Vendor’s obligation to Page 7 of 7 provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Vendor hereby grants to City a waiver of any right to subrogation which any insurer of said Vendor may acquire against the City by virtue of the payment of any loss under such insurance. Vendo r agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. CITY OF ROHNERT PARK NICK BARBIERI TRUCKING, INC DBA, REDWOOD COAST FUELS _________________________________ ____________________________________ Darrin Jenkins, City Manager Date Randy Parker, VP/Manager Date ITEM NO. 5.C. 1 Meeting Date: June 9th, 2020 Department: Public Works and Community Services Submitted By: John McArthur, Director of Public Works and Community Services Prepared By: Terrie Zwillinger, Project Manager, Department of Public Works Agenda Title: Adopt a Resolution Approving the Various Courts Resurfacing Project No. 2017-26, 2018-14 and 2018-19, Finding the Project Exempt from CEQA, Approving and Adopting Plans and Specifications, Authorize the use of $55,000 of remaining infrastructure funds from 2019 Sidewalk and Driveway Replacement Project 2017-22 to be transferred to this project, and Awarding the Contract to Vintage Contractors, Inc. ____________________________________________________________________________________________________ RECOMMENDED ACTIONS: Adopt a Resolution for the following actions: 1. Approve and adopt the plans and specifications for the Various Courts Resurfacing Project No. 2017-26, 2018-14 and 2018-19, 2.Find such action exempt from California Environmental Quality Act (CEQA), 3.Authorize the use of $55,000 of remaining infrastructure funds from the 2019 Sidewalk and Driveway Replacement Project 2017-22 to be transferred to this project, and 4.Accept the bid and award the contract for the project to Vintage Contractors, Inc. in the amount of $330,745. BACKGROUND: With the exception of Magnolia Park tennis courts, all city courts need some form of rehabilitation or resurfacing. At the October 24, 2017 City Council meeting, the City Council approved a Recreational Courts Rehabilitation Plan which included phasing of rehabilitating courts over a three year period. The 2017-18 infrastructure reserve budget included $200,000 for court resurfacing of Sunrise Park tennis courts, Honeybee basketball, and Dorotea Park basketball courts (Phase 1 of the Rehabilitation Plan). The City Council also directed staff to convert one current tennis enclosure at Sunrise Park into four pickleball courts. In Fiscal Year 2018-19, another $208,000 was added for rehabilitation of Sunrise Park basketball, Ladybug Park tennis, Rainbow Park tennis, Alicia Park soccer and Golis Park tennis and basketball courts (Phase 2 of the Rehabilitation Plan). Staff designed and advertised the Rehabilitation of Sunrise Park Tennis Courts, Pickleball Courts, Honeybee Park Basketball Courts and Dorotea Park Basketball Courts in July, 2018, however no bids were received. Staff re-designed and re-advertised the project in March, 2019 and received one bid for twice the engineer’s estimate amount. The bid was canceled and staff Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 2 added the courts from Phase 2 of the Rehabilitation Plan to the project. SSA, Landscape Architects was hired to provide plans, specifications and an engineer’s cost estimate for the new expanded project. SSA, Landscape Architects provided construction cost estimates for all the courts. The costs exceeded the budget for most of the courts. See Table 1 for the budgets, construction cost estimates and estimated total project cost for each project. Staff recommended combining the funding for all the projects in Phase 1 and 2 ($408,000 total) and funding only rehabilitation of the following courts: •Sunrise Park Tennis Courts – 2 tennis courts •Sunrise Park Pickleball – convert 2 tennis courts to 4 pickleball courts •Sunrise Basketball Courts – 2 basketball courts •Honeybee Basketball – 2 basketball courts •Dorotea Basketball – 1 basketball court •Alicia Park Soccer – convert 2 tennis courts into a futsal/soccer court. The remaining projects would be funded at a later date. The rehabilitation of these courts were combined into the Various Courts Rehabilitation Project No. 2017-26, 2018-14 and 2018-19. ANALYSIS: In accordance with the requirement in the Uniform Public Contract Cost Accounting Act as set forth in the California Public Contract Code, a formal invitation to bid for the Various Courts Rehabilitation Project was advertised with on April 23, 2020 and was published on May 1 and May 8, 2020 with the Community Voice. Bid Analysis Sealed bids were publicly opened on May 23, 2020 at 2:00 PM and staff received one (1) bid, as listed below: No. Contractor Base Bid Amount 1 Vintage Contractors, Inc $330,745 The apparent low bidder is Vintage Contractors, Inc. with a base bid in the amount of $330,745. Staff has reviewed the bid proposal and t he contractor is found to be responsible and responsive. Staff recommends that the City Council approve and adopt the plans and specifications as well as accept the bid and award a contract to the lowest responsible and responsive bidder, being Vintage Contractors, Inc. Adopting the resolution would find the project to be exempt under CEQA regulations as is described below. Timeline If the City Council awards the bid, construction of the project would begin in July of 2020. The construction period is 60 calendar days. Under the best circumstances, construction would be complete by September, 2020; however, unforeseen conditions could extend the construction period. ITEM NO. 3 ENVIRONMENTAL ANALYSIS: The Project involves rehabilitation of existing facilities. Therefore, the Project is categorically exempt from the requirements of CEQA pursuant to Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) of CEQA Guidelines. (14 Cal. Code Regs. §§ 15301, 15302). STRATEGIC PLAN ALIGNMENT: This project is consistent with Strategic Plan Goal D2 – Improve Transportation and Infrastructure. OPTIONS CONSIDERED: Option 1: This project was designed to rehabilitate tennis and basketball court surfaces. The City Council has determined that this project is a high priority and staff recommends that the construction contract be approved. Staff recommends this option. Option 2: If the project is not constructed, the courts will continue to deteriorate, creating tripping hazards and expanded surfaces to rehabilitate. Staff does not recommend this option. FISCAL IMPACT/FUNDING SOURCE: The project is funded through Infrastructure Reserve, Neighborhood Upgrade and Rohnert Park Foundation Funds and has been identified by the City Council as an important Capital Improvement Project. The budget for the awarded project is as follows: Various Courts Rehabilitation Project Project No. 2017-26, 2018-14 and 2018-19 Item Amount Construction Cost Vintage Contractors, Inc $330,745 10% Construction Contingency 33,075 Design Engineer Costs 62,125 Staff labor, City legal, printing, etc. * 37,056 Total Project Cost 463,000 Total Current Budget FY 19/20 408,000 Budget Shortfall (55,000) *Note: The staff labor cost is higher than typical due to staff time to design of two failed bids. There is insufficient funding to award the construction contract for this project within the project budget, with a funding shortfall of $55,000. Staff has identified $55,000 of available funding in the 2019 Sidewalk and Driveway Improvement Project No. 2017-22. The City approved 15% contingency for construction of that project and $55,000 remains unused. The project is almost complete, with one approved change order item remaining. Staff recommends to fund the budget shortfall of $55,000 in the Various Courts Replacement Project by decreasing appropriations in the 2019 Sidewalk and Driveway Improvements Project and increasing the appropriations for the Various Courts Rehabilitation Project. The funding is from Infrastructure Reserve Funds. ITEM NO. 4 In addition to the budget shortfall, the Resolution for award of the construction project would include decreasing available appropriations for the following projects and increasing appropriations for the Various Courts Rehabilitation Project. Table 1: Project Budgets Project Number Project Name Approved Funding ($) Recommended Project Budget Appropriations Proposed New Budget Current Project – Various Courts Resurfacing Project 2017-26 Sunrise Park Tennis/ Pickleball, Honeybee Basketball Dorotea Basketball 200,000 188,920 388,920 2018-14 Sunrise Basketball 24,000 22,300 46,300 2018-19 Alicia Park Soccer 15,000 12,780 27,780 Recommended Decreased Appropriation 2018-16 Ladybug Park Tennis 50,000 (50,000) 0 2018-17 Rainbow Park Tennis 18,000 (18,000) 0 2018-18 Golis Park Tennis and Basketball 101,000 (101,000) 0 2017-22 2019 Sidewalk and Driveway Improvements Project 55,000 (55,000) 0 Total 463,000 0 463,000 Department Head Approval Date: 5/26/20 Finance Approval Date: 5/28/20 City Attorney Approval Date: 5/28/20 City Manager Approval Date: 5/29/20 Attachments 1.Resolution 2.Exhibit A to the Resolution (Contract) 1 RESOLUTION NO. 2020-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE VARIOUS COURTS RESURFACING PROJECT NO. 2017-26, 2018- 14 AND 2018-19, FINDING THE PROJECT EXEMPT FROM CEQA, APPROVING AND ADOPTING PLANS AND SPECIFICATIONS, AUTHORIZING THE USE OF REMAINING INFRASTRUCTURE FUNDS FROM PROJECT 2017-22, AND AWARDING THE CONTRACT TO VINTAGE CONTRACTORS, INC. WHEREAS the Various Courts Resurfacing Project No. 2017-26, 2018-14 and 2018-19 (“Project”) will rehabilitate the tennis courts and basketball courts at Sunrise Park, convert one of the tennis courts to pickleball at Sunrise Park, rehabilitate the basketball court at Honeybee Park and Dorotea Park and rehabilitate the soccer court at Alicia Park; a nd, WHEREAS, Staff recommended decreasing appropriations for the Ladybug Park Tennis Court, Rainbow Park Tennis Court and Golis Park Tennis and Basketball Courts Rehabilitation Projects to fund the Various Courts Rehabilitation Project No. 2017-26, 2018-14 and 2018-19; and, WHEREAS, the City of Rohnert Park Municipal Code Title 3, Chapter 3.04, Section 3.04.020 provides that the City's purchasing functions shall be governed by the City's purchasing policy; and, WHEREAS, consistent with requirements in t he California Uniform Public Contract Cost Accounting Act (CUPCCAA) and the California Public Contract Code, an invitation to bid was advertised on April 23, 2020 and was published on May 1 and May 8, 2020 with the Community Voice; and, WHEREAS, the plans and specifications for the Project were designed by SSA Landscape Architects of Santa Cruz, California; and, WHEREAS, the sealed bids for the Project were publicly opened on May 21, 2020; and, WHEREAS, Public Works staff reviewed the bid received for responsiveness and determined that Vintage Contractors, Inc. submitted the lowest cost bid and is the lowest responsive and responsible bidder, and, WHEREAS, the total cost for the project is $463,000, however the current budget for the project is $408,000, equaling a $55,000 budget shortfall; and, WHEREAS, there is $55,000 of available funding remaining in t he 2019 Sidewalk and Driveway Improvements Project No. 2017-22; and, WHEREAS, staff is proposing to fund the budget shortfall o f $55,000 fr om the Infrastructure Reserve Funds remaining in the 2019 Sidewalk and Driveway Improvements Project No. 2017-22; and, WHEREAS, the Various Courts Resurfacing Project No. 2017-26, 2018-14 and 2018-19 has been iden tified by the City Council as a n important Capital I mprovement Project. Resolution 2020 -048 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby determine, authorize and approve the following: Section 1. The above recitals are true and correct and material to this Resolution. Section 2. In making its findings the City Council relied upon and hereby incorporates by reference all of the bid materials, correspondence, staff reports and all other related materials. Section 3. The Project is categorically exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). (14 Cal. Code Regis. §§ 15301, 15302). Section 4. The plans and specifications for the Various Courts Resurfacing Project No. 2017-26, 2018-14 and 2018-19 are hereby approved and adopted (On file at City Clerk’s Office). Section 5. In accordance with California Public Contract Code Section 20160 et seq. and following any other applicable laws, the bids for the Project are accepted, and Vintage Contractors, Inc. is hereby found to be the lowest responsive and responsible bidder and any irregularities in such bid are waived in accordance with applicable law. Section 6. The City Manager is hereby authorized and directed to execute an agreement between Vintage Contractors, Inc. and the City of Rohnert Park for the Project in the amount of Three Hundred Thirty Thousand, Seven Hundred Forty-Five Dollars ($330,745), which has been prepared by the City and is attached hereto as Exhibit “A.” The City Manager is hereby authorized and directed to take all actions necessary to effectuate this agreement for and on behalf of the City of Rohnert Park, including execution of the agreement in substantially similar form to the agreement attached hereto as Exhibit “A,” subject to minor modifications by the City Manager or City Attorney. Section 7. The City Manager is authorized to sign Contract Change Orders up to ten percent (10%) of the construction contract award amount. Section 8. The Finance Manager is authorized to appropriate Infrastructure Reserve Fund savings from the 2019 Sidewalk and Driveway Improvements Project No. 2017-22 to the Various Courts Resurfacing Project No. 2017-26, 2018-14 and 2018-19 in the amount of $55,000, and decrease appropriations for Ladybug Park Tennis Court, Rainbow Park Tennis Court and Golis Park Tennis and Basketball Courts Rehabilitation Projects to fund the Various Courts Rehabilitation Project No. 2017-26, 2018-14 and 2018-19. Section 9. City staff is hereby directed to issue a Notice of Award to Vintage Contractors, Inc. for this project. Section 10. This Resolution shall become effective immediately. Section 11. All portions of this Resolution are severable. Should any individual component of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining Resolution portions shall continue in full force and effect, except as to those Resolution portions that have been adjudged invalid. The City Council of the City of Rohnert Park hereby declares that it would have adopted this Resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional. Resolution 2020 -048 3 DULY AND REGULARLY ADOPTED this 9th Day of June, 2020. CITY OF ROHNERT PARK ____________________________________ Joseph T. Callinan, Mayor ATTEST: ______________________________ Sylvia Lopez Cuevas, Assistant City Clerk Attachment: Exhibit A ADAMS: _________BELFORTE: _________ STAFFORD: _________ MACKENZIE: _________ CALLINAN: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Page 1 C O N T R A C T VARIOUS COURTS RESURFACING PROJECT PROJECT NO. 2017-26, 2018-14 and 2018-19 THIS AGREEMENT, made and entered into this _____ day of______________, 2020, by and between _____________________, hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". W I T N E S S E T H : WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1.Scope of Work: The Contractor must perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more particularly described in the Resolution adopted by the City Council of said City on __________________________, 2020 the items and quantities of which are more particularly set forth in the Contractor's bid therefor on file in the office of the City Clerk, except work to be performed by subcontractors as set forth in the Contractor’s bid and for which the Contractor retains responsibility. 2.Time of Performance and Liquidated Damages: The Contractor must begin work wit hin fifteen (15) calendar days after official notice by the City Engineer to proceed with the work and must diligently prosecute the same to completion within Sixty (60) calendar days of that Notice. The Contractor acknowledges and agrees that t ime is of the essence with respect to Contractor’s work and that Contractor shall diligently pursue performance of the work. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council must have authorized, the Contractor must pay to the City liquidated damages in the amount of $500.00 day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3.Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of Three Hundred Thirty Thousand, Seven Hundred Forty-Five Dollars ($330,745). 4.Component Parts and Interpretation: This contract must consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a)This Agreement b)Notice Inviting Sealed Proposals c)Instruction and Information to Bidders Page 2 d)Accepted Proposal, with all attachments and certifications e)Performance Bond f)Payment Bond g)Special Provisions h)Standard Specifications i)Technical specifications j)Design Standards k)Plans, Profiles and Detailed Drawings In the event of conflict between these documents, the following order of precedence will govern: this contract; change orders; supplemental agreements and approved revisions to plans and specifications; special conditions; standard specifications; detail plans; general plans; standard plans; reference specifications. In the absence of a controlling or contrary provision in the foregoing, the Standard Specifications (2010 edition) of the California Department of Transportation shall apply to this project. 5.Independent Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City. 6.Prevailing Wages: Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Contract will be on file in, and available at, the City Office located at 130 Avram Avenue, Rohnert Park, CA 94928. Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.) Contractor, and any subcontractor engaged by Contractor, may pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract. (Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records. Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor may forfeit as a penalty to City up to $200.00 for each worker employed in the execution of the Contract by Contract or or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates. Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate. Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint Page 3 apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under § 1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations. With each application for payment, Contractor shall also deliver certified payrolls to Owner as set forth above in these General Conditions, and concurrently therewith (but in no event less frequently than monthly) directly to the Labor Commissioner in the format prescribed by the Labor Commissioner. If federal funds are used to pay for the Work, Contractor and any subcontractor agree to comply, as applicable, with the labor and reporting requirements of the Davis-Bacon Act (40 USC § 276a-7), the Copeland Act (40 USC § 276c and 18 USC § 874), and the Contract Work Hours and Safety Standards Act (40 USC § 327 and following). 7.Hours of Labor: Contractor acknowledges that under California Labor Code sections 1810 and following, eight hours of labor constitutes a legal day’s work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. 8.Apprentices: Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any Subcontractor under him. Section 1777.5, as amended, requires the Contractor or Subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the perfor mance of the Contract. The ratio of apprentices to journeymen in such cases must not be less than one to five except: A.When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or B.When the number of apprentices in training in that area exceeds a ratio of one to five, or C.When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D.When the assignment of an apprentice to any work performed under a public works Contract would create a condition which would jeopardize his life or the life, safety, or property of fellow employees or the public at large, or if the specified task to which Page 4 the apprentice is to be assigned is of such a nature that training cannot be provided by a journeyman, or E.When the Contractor provides evidence that he employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship program if he employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions. The Contractor and any Subcontractor under him must comply with the requirements of Section 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. . 9.Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor must not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 10.Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and must for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self-insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 11.Indemnity and Insurance: To the fullest extent permitted by law (including without limitation California Civil Code Section 2782), Contractor must indemnify, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor’s activities hereunder, including the activities of other persons employed or utilized by Contractor including subcontractors hired by the Contractor in the performance of this Agreement excepting liabilities due to the sole negligence, intentional misconduct or active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Page 5 Contractor and must continue to bind the parties after termination/completion of this Agreement. Contractor shall procure and maintain throughout the time for performance of the work under this Contract the insurance required by the Special Provisions. The requirement that Contractor procure and maintain insurance shall in no way be construed to limit the Contractor’s duty to indemnify City as provided in the paragraph above. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 12.City R ight of Termination and Right to Complete the Work. The City may terminate the Contract when conditions encountered during the work make it impossible or impracticable to proceed, or when the City is prevented from proceeding with the Contract by act of God, by law, or by official action of a public authority. In addition, the occurrence of any of the following is a default by Contractor under this Contract: A.Contractor refuses or fails to prosecute the Work or any part thereof with such diligence as will insure its completion within the time specified or any permitted extension. B.Contractor fails to complete the Work on time. C.Contractor is adjudged bankrupt, or makes a general assignment for the benefit of creditors, or a receiver is appointed on account of Contractor’s insolvency. D.Contractor fails to supply enough properly skilled workers or proper materials to complete the Work in the time specified. E.Contractor fails to make prompt payment to any subcontractor or for material or labor. F.Contractor fails to abide by any applicable laws, ordinances or instructions of City in performing the Work. G.Contractor breaches or fails to perform any obligation or duty under the Contract. Upon the occurrence of a default by Contractor, the Director will serve a written notice of default on Contractor specifying the nature of the default and the steps needed to correct the default. Unless Contractor cures the default within 10 days after the service of such notice, or satisfactory arrangements acceptable to City for the correction or elimination of such default are made, as determined by City, City may thereafter terminate this Contract by serving written notice on Contractor. In such case, Contractor will not be entitled to receive any further payment, except for Work actually completed prior to such termination in accordance with the provisions of the Contract Documents. In event of any such termination, City will also immediately serve written notice of the termination upon Contractor’s surety. The surety will have the right to take over and perform pursuant to this Contract; provided, however, that if the surety does not give City written notice of its intention to take over and perform this Contract within five days after service of the notice of termination or does not commence performance within 10 days from the date of such notice, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at the expense of Contractor. Contractor and the surety will be liable to City for any and all excess costs or other damages incurred by City in completing the Work. Page 6 If City takes over the Work as provided in this Section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary for the completion of the Work. 13.Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld must be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who must pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section must include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor must be the beneficial owner of any securities substituted for moneys withheld and must receive any interest thereon. Alternatively, the Contractor may request and the City shall make payment of retentions earned directly to the escrow agent at the expense of the Contractor. At the expense of the Contractor, the Contractor may direct the investment of the payments into securities and the Contractor shall receive the interest earned on the investments upon the same terms provided for in Section 22300 for securities deposited by the Contractor. Upon satisfactory completion of the Contract, the Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City, pursuant to the terms of this section. Any escrow agreement entered into pursuant to this section must contain as a minimum the following provisions: a.The amount of securities to be deposited; b.The terms and conditions of conversion to cash in case of the default of the Contractor; and c.The termination of the escrow upon completion of the contract. 14.General Provisions A.Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Contract and to bind it to the performance of its obligations. B.Assignment. Contractor may not assign this Contract without the prior written consent of City, which consent may be withheld in City’s sole discretion since the experience and qualifications of Contractor were material considerations for this Contract. C.Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties. D.Integrated Contract. This Contract, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Contract and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Contract. E.Modification of Contract. No amendment to or modification of this Contract will be valid unless made in writing and approved by Contractor and by the City Council Page 7 or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void. F. Counterparts, Facsimile or other Electronic Signatures. This Contract may be executed in several counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. Amendments to this Contract will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signat ure. G. Waiver. Waiver by any Party of any term, condition, or covenant of this Contract will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Contract will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Contract. Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Contract. H. Interpretation. This Contract will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Contract with legal counsel. The Contract will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party. I. Severability. If any term, condition or covenant of this Contract is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Contract will not be affected and the Contract will be read and construed without the invalid, void or unenforceable provision. J. Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Sonoma. In the event of litigation in a U.S. District Court, venue will be in the Northern District of California. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, t hereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK VINTAGE CONTRACTORS, INC ____________________________________ City Manager Date Name/Title Date Per Resolution No. _________________ adopted by the Rohnert Park City Council at its meeting of ________________________________. ATTEST: APPROVED AS TO FORM: ____________________________________ City Clerk City Attorney Due to its file size, a copy of the Plans and Specs for Agenda Item 5.C. can be made available upon request to the City Clerk’s Office Item 5.C. ITEM NO. 5.D. 1 Meeting Date: June 9th, 2020 Department: Administration Submitted By: Don Schwartz, Assistant City Manager Prepared By: Don Schwartz, Assistant City Manager Angela Beran, Management Analyst Agenda Title: Authorize the City Manager to Execute Amendment #1 of the Third Amended and Restated Agreement Between the City of Rohnert Park and Rohnert Park Disposal, Inc. for Refuse, Recyclable Materials Compostable Materials, and Street Sweeping Services As Assigned to Recology Sonoma Marin RECOMMENDED ACTION: Approve a contract amendment to reduce the level of franchise fees for the City’s current exclusive franchise agreement with Recology Sonoma Marin for Refuse, Recycling, Compost Materials, and Street Sweeping, and implement a low income discount program. BACKGROUND: The City grants Recology Sonoma-Marin (Recology) an exclusive franchise for collection and hauling of solid waste, including garbage, recycling, and organic materials. The City assigned this franchise agreement to Recology in November, 2017 after Recology acquired Rohnert Park Disposal, the prior contractor. Under the contract, Recology sets rates for garbage service, subject to some oversight by the City. The franchise agreement allows for an annual rate adjustment based on changes in the average of the refuse rate index numbers including labor, fuel, vehicle replacement, vehicle maintenance, processing and disposal fees, and the consumer price index. Additionally, the franchise agreement allows Recology to request a detailed review of rates every three years, whereby all costs of service are reviewed. Recology requested and the City via R3 Consulting (R3) recently completed the rate review. ANALYSIS: Under the existing contract, Recology Sonoma Marin is entitled to increase their rates, effective July 1, based on a detailed rate review that adjusts rates to meet actual operating costs. The recently-completed detailed review of rates found that a rate increase of 33.4% is justified based on Recology’s actual costs of operations. The increase is based on a clear and well-organized rate application, with generally reasonable assumptions and projections. R3 carefully reviewed the materials and data, and recommended a lower increase than initially requested by Recology. Because the contract allows for Recology to increase rates after such a review every three years, an increase is required by the contract and is not discretionary. The proposed amendment will not modify these provisions. Staff recognizes, however, that while the City is required to allow Recology to implement a rate increase based on Recology’s costs of operation, the current economic landscape may make a rate increase particularly difficult for certain citizens. The agreement includes fees charged by the City to Recology that include an AB 939 Fee, a refuse vehicle fee, and exclusive rights franchise fee that represented the reasonable market value of the Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 5.D. 2 franchise rights granted to Recology. In the opinion of staff, the value of the franchise is at least equal to the franchise fees being collected. However, in recognition that many residents and businesses are facing financial challenges associated with the COVID-19 pandemic, staff is recommending a restructuring and reduction of the fees received by the City to a single fee of 15%, which will reduce the customer rate increase from the 33.4 % increase which Recology is entitled to, to an effective customer rate increase of 20.9%. The amended franchise fee was the subject of negotiation and is justified based on the regulatory costs related to AB939 compliance and monitoring, value provided to Recology for the grant of an exclusive franchise, use of public property, and for associated benefits provided by the City, including staff costs for administration. The fee also reflects the value received by Recology for the exclusive franchise rights to collect solid waste within the City of Rohnert Park. The portion of the franchise fee for exclusive rights is justified based on the value of the use of public property for Recology’s collection activities, and assumptions regarding the additional economic value provided to Recology by a City- created exclusive collection right. This right allows the waste hauler to benefit from economies of scale in terms of its selection of collection vehicles, collection routes, provides certainty to the waste hauler over the term of the contract and incorporates the value of certain compostable materials that have a resale value in the marketplace. The franchise fee also reflects the value of the use of public property to offset estimated damage to local residential roads attributable to the impact of heavy refuse vehicle use. In addition, this fee covers the staff expenses of administrating the solid waste franchise agreement, including salaries and benefits, and associated legal expenses. Additionally, the revised fee structure would also be supported by a market-valuation approach, as the fee is generally in line with similar fees charged by neighboring jurisdictions: Jurisdiction Franchise Fee Santa Rosa 14% plus annual AB939 fee of $125,000 Healdsburg 10% plus $23,000 annual fees. Cloverdale 12% plus $615,000 administrative fee over contract term. Sebastopol 10% Cotati 14.3% plus $12,300 per month vehicle impact fee and $50,000 annual administrative fee Corte Madera 20% Saratoga 19% plus $62,989 monthly vehicle impact fee and $83,954 monthly administrative and household hazardous waste fees Los Gatos 19% plus $105,703 monthly vehicle impact fee and $117,022 monthly administrative and household hazardous waste fees The smaller customer rate increase that would result if the amendment is approved is illustrated in Table 1 below. Even with the proposed customer rate increases, customer rates for Rohnert Park would be below average when compared with other local jurisdictions for most residential cart sizes, as set forth in Table 2. Table 1 below illustrates the dollar amount of the increase for different sizes of garbage cans. Table 2 compares the proposed higher rates with those of other local cities. ITEM NO. 5.D. 3 TABLE 1 CURRENT VS PROPOSED RESIDENTIAL RATE COMPARISON Cart Size (gal) 20 32 68 95 Rohnert Park Current Rate $ 11.08 $ 20.32 $ 31.74 $ 49.53 Rohnert Park Proposed Rate $13.40 $24.57 $38.38 $59.90 Percent of Residential Accounts 14 % 40 % 39 % 8 % Rate difference +$ 2.32 +$ 4.25 +$ 6.64 + $10.37 TABLE 2 ROHNERT PARK PROPOSED RATE VS CURRENT REGIONAL RATE COMPARISON JURISDICTION EFFECTIVE DATE 20-GAL 32-GAL 64*/68-GAL 95/96**-GAL Rohnert Park Proposed Rate 7/1/2020 $13.40 $24.57 $38.38 $59.90 Cloverdale 9/1/2019 $17.60 $23.73 $36.81 $4812 Cotati 1/1/2019 $10.56 $14.83 $38.89 $59.93 Healdsburg 1/1/2021 $19.67 $26.12 $37.54 $50.99 Novato Sanitary District 1/1/2020 $14.09 $22.53 $45.03 $67.57 Petaluma 7/1/2020 $14.45 $25.58 $48.50 $80.01 Rohnert Park (Current) 7/1/2019 $11.08 $20.32 $31.74 $49.53 Santa Rosa 1/1/2020 $ 29.43 $ 33.13 $ 48.21 $ 73.63 Sebastopol 7/1/2019 $12.00 $20.89 $37.86 $63.29 Windsor TBD $21.07 $28.30 $44.73 $69.10 Average $16.66 $23.94 $41.03 $62.46 Proposed Rohnert Park vs. Average -24.3% 2.6% -6.9% -4.3% ITEM NO. 5.D. 4 It is worth noting that in 2017 the City exercised our option to extend the contract with Recology from 2020 to 2025. We believed that this was a more prudent course than conducting a competitive procurement. As the new rates remain significantly below Santa Rosa and Windsor, which conducted such procurements in recent years, the decision to extend the contract with Recology was sound. In addition to reducing the City’s franchise fees, the proposed amendments include the addition of a discount option similar to utility provider PG&E’s CARE (California Alternate Rates for Energy (CARE) Program. The proposed discount option provides low-income residents with the opportunity for a 15% discount on their Recology rates, thereby mitigating the impact of higher rates. To be eligible, residents must provide documentation of enrollment in a similar economic assistance program. Funding for a CARE program would be provided out of unrestricted general funds of the City. ALIGNMENT WITH STRATEGIC PLAN: Providing solid waste services is a core City service. The contract ensures the effective delivery of public services. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends approval of the reduced franchise fees to mitigate the impact of the required rate increase, and establishment of the CARE program to further reduce the impact on low-income residents. 2. Alternative: Staff also considered not lowering franchise fees under the contract and not implementing a CARE program. FISCAL IMPACT/FUNDING SOURCE: The reduction in franchise fees represents an annual net loss in revenue of $1,270,203 compared to what the City would receive without the reduction. It is a loss of $354,189 compared to budgeted FY 19-20 revenue. Department Head Approval Date: N/A Finance Director Approval Date: N/A City Attorney Approval Date: 6/4/2020 City Manager Approval Date: 6/5/2020 Attachments (list in packet assembly order): 1. Proposed Amendment to Franchise Agreement Attachment 1 OAK #4829-2153-2350 v4 1 FIRST AMENDMENT TO THIRD AMENDED AND RESTATED AGREEMENT BETWEEN CITY OF ROHNERT PARK AND ROHNERT PARK DISPOSAL, INCORPORATED FOR REFUSE, RECYCLABLE MATERIALS, COMPOSTABLE MATERIALS AND STREET SWEEPING SERVICES This First Amendment (“Amendment”) to the Third Amended and Restated Agreement for Refuse, Recyclable Materials, Compostable Materials and Street Sweeping Services, dated as of November 28, 2017, by and between the City of Rohnert Park, (“City”) and Recology Sonoma Marin, a California corporation (“Recology”), as assignee of Rohnert Park Disposal, Inc. (“RPDI”) (collectively, City and Recology are “Parties”). WHEREAS, City and RPDI were parties to the Third Amended and Restated Agreement for Refuse, Recyclable Materials, Compostable Materials and Street Sweeping Services, dated as of November 28, 2017 (the “Franchise Agreement”); WHEREAS, as part of the Assignment and Assumption Agreement, dated as of November 28, 2017, RPDI assigned the Franchise Agreement to Recology with consent of City; WHEREAS, the Parties now desire to amend certain provisions of the Franchise Agreement to implement a low income discount program, provide for program funding, and restructure the fee provisions of the Franchise Agreement; NOW, THEREFORE, in consideration of the mutual benefits accruing to the Parties and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Amendment to Add Low Income Discount Program. Effective July 1, 2020, the Franchise Agreement is amended to add the following Section 8.05 “Low Income Discount Program”, to read as follows: 8.05. LOW INCOME DISCOUNT PROGRAM 8.05.1 Program. Contractor shall provide a fifteen percent (15%) discount off Single-Family Residential Customer Rates to qualified Single-Family Residential customers (“Discount”), commencing on July 1, 2020. To qualify, the customer must: (a) live in a Single-Family Residence that is billed separately (not combined with any other dwelling unit); and (b) provide Contractor with a copy of the customer’s PG&E bill (or other suitable documentation of a type approved in advance by City) verifying that the customer is enrolled in PG&E’s CARE Program. Participating customers shall be required by Contractor to promptly notify it if they are no longer enrolled in the CARE Program. Contractor shall require participating customers to reconfirm their eligibility for the Discount by submitting their most recent PG&E bill to Contractor annually, so that they receive no more than twelve (12) months of discounted rates between each eligibility determination (except for the retroactively-applied Discount referred to in the next sentence). Contractor shall begin applying the Discount to customer invoices issued after the customer qualifies, provided, however, that qualifying customers who submit applications on or before August 31, 2020 shall have the Discount applied retroactively to charges for services provided on or after July 1, 2020. Attachment 1 OAK #4829-2153-2350 v4 2 8.05.2 Program Funding. The Discount shall be fully funded by City through unrestricted revenues available to the City, to be paid by the City to Contractor on a monthly basis on a mutually agreed date earlier than the date City Fee payments are due under Section 7.03. The amount of each monthly payment shall equal the total dollar amount of the Discounts provided on customer invoices issued in the previous month. In the event that the City does not make payment by the agreed date, Contractor shall be entitled to a dollar-for-dollar reduction from City Fee payments required under Section 7.01 and 7.03. In such event, Contractor shall be entitled to offset the dollar amount of the Discount against the amount of the City Fee that would otherwise be payable pursuant to Sections 7.01 and 7.03. Contractor shall apply such offsets on a monthly basis, reducing the dollar amount of the monthly City Fee payment by the dollar amount of the Discounts provided on customer invoices issued in the previous month. Contractor shall report to City the amount of such offsets on a monthly basis, at the time Contractor submits the City Fee payment. Contractor shall also include in its annual report a summary of the number of customers receiving the Discount each month, their service levels, and the total monthly dollar amount of the Discount. 2. Amendment of Fees. Effective July 1, 2020, Section 7.01 “Contractor’s Payments to City” of the Franchise Agreement is amended to read in its entirety as follows: 7.01 CONTRACTOR'S PAYMENTS TO CITY In consideration of the rights provided Contractor herein, Contractor shall make the following payments to the City: Contractor shall pay City a fee of fifteen percent (15%) of Gross Revenues under this Agreement (the “City Fee”), representing a franchise fee for the exclusive rights granted pursuant to this agreement to provide refuse services in the City of Rohnert, and a regulatory fee for related AB 939 compliance and diversion. The City and Contractor agree that the City Fee (1) represents the result of bona fide negotiations between the City and Contractor, and (2) is reasonably related to the value of the rights granted herein, which includes but is not limited to the use of City property, City streets and rights of way, and staff resources, and (3) is in part a regulatory fee to recoup those regulatory costs incurred by the City for preparing, adopting, and implementing the Source Reduction and Recycling and Household Hazardous Waste Elements required by AB 939, including costs of inspection, staff time, and monitoring. 3. Conforming Changes. Effective July 1, 2020, the Franchise Agreement is amended to replace all remaining instances of “Franchise Fee” with “City Fee” in Sections 1.34, Exhibit N, and Exhibit O-2 and to delete all remaining instances of “AB 939 Compliance and Diversion Fee” in Exhibit N and Exhibit O-2, and delete all instances to “Refuse Vehicle Fee” in Exhibit N and Exhibit O-2. 4. No Retroactivity. For avoidance of doubt, nothing in this Amendment shall be intended to impose any retroactive obligation on any Party. 5. Multiple Originals; Counterparts. This Amendment may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts or via DocuSign. Attachment 1 OAK #4829-2153-2350 v4 3 IN WITNESS WHEREOF, this Amendment is entered into effective as of the date first written above. City of Rohnert Park By: Name: Title: Date:____________________________ APPROVED AS TO FORM: ________________________________ City Attorney ATTEST: ________________________________ JoAnne Buergler, City Clerk Recology Sonoma Marin By: Name: Title: Date:____________________________ By: Name: Title: Date:____________________________ MINUTES OF THE SPECIAL MEETING OF THE CITY OF ROHNERT PARK CITY COUNCIL ROHNERT PARK FINANCING AUTHORITY SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION Tuesday, June 2, 2020 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Callinan called the special meeting to order at 1:00 p.m., the notice for which being legally noticed on June 1st, 2020. There was no physical location for this meeting but the Agenda included language on how to observe the meeting and how to submit public comment. Participating via Zoom Video Communications: Joseph T. Callinan, Mayor Jake Mackenzie, Vice Mayor Susan H. Adams, Councilmember Gina Belforte, Councilmember Pam Stafford, Councilmember Staff attending via Zoom Video Communications: City Manager Jenkins, Assistant City Manager Schwartz, City Attorney Marchetta-Kenyon, Development Services Director/City Engineer Pawson, Director of Human Resources Perrault, Director of Public Safety Mattos, Fire Marshall Thompson, Director of Public Works and Community Services McArthur, Planning Manager Beiswenger, Planner III Garcia, Senior Code Compliance Officer Kirk, Interim Finance Manager Orozco, Information Systems (IS) Operations Manager Rowley, and City Clerk Buergler. Staff Present: Assistant City Clerk Lopez Cuevas and IT Analyst Son. 2. AGENDA ITEMS A. Discussion and Direction Regarding Novel Coronavirus (Covid-19) Recovery. City Manager Jenkins and Assistant City Manager (Public Information Officer) Schwartz presented the item. Recommended Action(s): discuss options regarding City’s road to recovery and provide staff direction. PUBLIC COMMENT: City Clerk Buergler read comments submitted by: John Haig, Annie Nicol, Charles Bryan Jones, Ginny Medeiros, Adrienne Lauby, Anita LaFollette, Janal Reyes, Catherine Crotty and Vera Zaro, who spoke in support of porta-potties and hand washing stations for the homeless. Council received and accepted the report. City of Rohnert Park Special Meeting Minutes June 2, 2020 for City Council Page 2 of 3 ACTION: By consensus (none opposed) Council authorized the Mayor to sign letters to businesses requesting their contact information so the City may provide them information directly. ACTION: By consensus (none opposed) Mayor will sign a joint letter asking the Legislators for revisions to the proposed distribution of CARES Act funds for COVID-19 response costs. ACTION: Moved/seconded (Mackenzie/Adams) Mayor is authorized to sign letters, as approved by the City Manager, on matters dealing with budget issues and potential funding from state or federal sources. Motion carried by the following unanimous 5-0-0 roll call vote: AYES: Adams, Belforte, Stafford, Mackenzie, and Callinan NOES: None, ABSTAINS: None, ABSENT: None B. Introduction and Adoption of an Urgency Ordinance of the City Council of the City of Rohnert Park, California, amending Chapter 9.49 (Fireworks Regulations) of the Rohnert Park Municipal Code to Amend Provisions Relating to Permitting and Sale of Fireworks and Prohibit Use of Fireworks in Commercial Parking Lots. Director of Public Safety Mattos presented the item. Recommended Action(s): Adopt Urgency Ordinance 948. PUBLIC COMMENT: City Clerk Buergler read a comment submitted by Dennis Revell. Councilmember Belforte stated for the record that she is “…against us allowing the sale of fireworks during the 2020 season due to COVID, the safety of the officers and the safety of our community. The only reason I’m voting for this ordinance is I think it’s a way to decrease the amount of people coming into the City of Rohnert Park…” Mayor Callinan stated for the record that he thinks “… it is highly ridiculous how we are penalizing our citizens of Rohnert Park that live in condominiums and apartments that they have no place to light fireworks. So we're almost banning them from purchasing them. We're letting the fireworks sale go on but now we are prohibiting anyone that lives in an apartment complex or condominium from lighting off fireworks. That’s such a shame…” ACTION: Moved/seconded (Mackenzie/Adams) to introduce and adopt Urgency Ordinance No. 948, an Urgency Ordinance of the City Council of the City of Rohnert Park, California, amending Chapter 9.49 (Fireworks Regulations) of the Rohnert Park Municipal Code to Amend Provisions Relating to Permitting and Sale of Fireworks and Prohibit Use of Fireworks in Commercial Parking Lots. Title Read by Mayor Callinan Motion carried by the following 4-1-0 roll call vote: AYES: Adams, Belforte, Stafford, and Mackenzie, NOES: Callinan, ABSTAINS: None, ABSENT: None City of Rohnert Park Special Meeting Minutes June 2, 2020 for City Council Page 3 of 3 C. Discussion and Direction on Policy Options for Food Trucks. Planning Manager Beiswenger presented the item. Recommended Action(s): review and provide direction to staff on short-term and long-term strategies related to food trucks. PUBLIC COMMENT: None* ACTION: By consensus (none opposed) Council will allow food trucks with the issuance of a temporary use permit (TUP). ACTION: By consensus (none opposed) Council will not allow food trucks to serve business parks for expanded periods during lunch hours. ACTION: By majority (Callinan opposed) Council will allow local businesses other than restaurants to locate food trucks adjacent to established businesses that have limited on-site food options (e.g. brew pubs) and to initiate a project to consider amendments to the municipal code accordingly. ACTION: By majority (Adams/Callinan opposed) Council will not allow local businesses to have a food trucks to complement on-site commercial activities that are not food related (e.g. hardware store, big box store) ACTION: By consensus (none opposed), Council will not allow “Food Truck Courts.” ACTION: By consensus (none opposed) Council will not allow food trucks on vacant and underutilized properties. *Comment from Adam Bosch was received after this item was closed and therefore not read for the record or considered in connection with this agenda item. 3. ADJOURNMENT Mayor Callinan adjourned the special meeting at 2:22 p.m. _____________________________________ __________________________________ Sylvia Lopez Cuevas, Assistant City Clerk Joseph T. Callinan, Mayor City of Rohnert Park City of Rohnert Park MINUTES OF THE SPECIAL MEETING OF THE CITY OF ROHNERT PARK CITY COUNCIL ROHNERT PARK FINANCING AUTHORITY SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION Wednesday, June 3, 2020 1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT SPECIAL MEETING - CALL TO ORDER/ROLL CALL Mayor Callinan called the special meeting to order at 10:01 a.m., the notice for which being legally noticed on June 2, 2020. There was no physical location for this meeting but the Agenda included language on how to observe the meeting and how to submit public comment. Participating via Zoom Video Communications: Joseph T. Callinan, Mayor Jake Mackenzie, Vice Mayor Susan H. Adams, Councilmember Gina Belforte, Councilmember Pam Stafford, Councilmember Staff attending via Zoom Video Communications: City Manager Jenkins, City Attorney Marchetta-Kenyon, Director of Human Resources Perrault, and City Clerk Buergler. Staff Present: Office Assistant Machado and IT Analyst Son. 2.PUBLIC COMMENTS No public comments regarding items on this agenda were received 3.CLOSED SESSION Mayor Callinan made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 10:03 am to consider: A.Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Darrin Jenkins, City Manager Employee Organizations: a.Service Employees' International Union (SEIU) b. Rohnert Park Employees' Association (RPEA) c.Rohnert Park Public Safety Officers' Association (RPPSOA) d. Rohnert Park Public Safety Managers' Association (RPPSMA) e. Management Unit f.Confidential Unit g.Unrepresented Employees Item 5.F. City of Rohnert Park Special Meeting Minutes June 3, 2020 for City Council Page 2 of 2 B.Reconvened Joint Special Meeting Open Session at 11:04 am to report on Closed Session (Government Code § 54957.1): Mayor Callinan reported: no reportable action. 4.ADJOURNMENT Mayor Callinan adjourned the special meeting at 11:04 am _____________________________________ __________________________________ JoAnne M. Buergler, City Clerk Joseph T. Callinan, Mayor City of Rohnert Park City of Rohnert Park ITEM NO. 6.B. 1 Meeting Date: June 9th, 2020 DRAFT Department: Public Safety, Fire Division Submitted By: Jim Thompson, Fire Marshal Prepared By: Jim Thompson, Fire Marshal Agenda Title: PUBLIC HEARING: Protest Hearing to Hear Protests to Resolution 2020-047 Which Declared Weeds to be a Nuisance and Requiring Weed and Rubbish Abatement and Adopt a Resolution Ordering the Abatement of Weed and Trash Nuisances Existing within the City of Rohnert Park. RECOMMENDED ACTION: Staff recommends that the City Council to 1) Conduct a Protest Hearing to Hear Protests to Resolution 2020-047 Which Declared Weeds to be a Nuisance and Requiring Weed and Rubbish Abatement and 2) Adopt a Resolution Ordering the Abatement of Weed and Trash Nuisances Existing within the City of Rohnert Park. BACKGROUND: Each year the City Council adopts resolutions declaring weeds to be a nuisance and directing property owners to abate the weeds or be subject to City-initiated abatement through the use of a contractor. ANALYSIS: A citywide inspection for lots and properties for compliance of the Weed Abatement Standards has been implemented. Listed property owners have been contacted by letter, phone or e-mail to remind them about the annual process of cutting hazardous vegetation. Late spring rains could create the need for property owners to cut twice and final compliance could be delayed. This program has been successful for years and has been able to achieve 100 percent compliance. We intend to continue that successful record. As required under the Government Code and the Municipal Code, written notices to abate have been mailed to non-compliant property owners warning them that their property shall be subject to abatement. Also, a notice has been published twice in the Community Voice regarding the Weed Abatement Protest Hearing scheduled for June 9th, 2020. Inspections for compliance of the properties noted in violation will begin June 2, 2020, with abatement by the City intended to begin July 2, 2020. STRATEGIC PLAN ALIGNMENT: Implementing this action is consistent with Strategic Plan Goal D; continue to “develop a vibrant community.” OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends holding the protest hearing. Historically, this mitigating practice has been utilized each year with good results and no opposition. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 6.B. 2 2. Alternative: Staff also considered the option of not abating unmanaged weed growth on properties within the city. This results in a blighted appearance and has been a contributing factor in significant vegetation fires during the summer and fall months. FISCAL IMPACT/FUNDING SOURCE: No significant fiscal impacts are related to this. If abatement is needed the property owner shall bear those costs. ========================================================================== Department Head Approval Date: 06/03/2020 City Manager Approval Date: 06/03/2020 City Attorney Approval Date: 05/28/2020 Attachments (list in packet assembly order): 1) Resolution 2) Exhibit A to the Resolution: Properties list - Abatement List RESOLUTION NO. 2020-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ORDERING THE ABATEMENT OF WEED AND TRASH NUISANCES EXISTING WITHIN THE CITY OF ROHNERT PARK WHEREAS, it is the determination of the City Council that certain weeds are growing upon the streets and sidewalks and upon and in front of private property within the City of Rohnert Park which, if not abated, constitute a fire and health menace and are otherwise noxious and dangerous, and that such weeds constitute a public nuisance; WHEREAS, such weeds are more particularly defined and described in Section 8.08.010 of the Rohnert Park Municipal Code; WHEREAS, on May 26th, 2020, the City Council of the City of Rohnert Park declared such weeds to be a public nuisance and authorized the City Clerk to mail notice to the owners of such properties in accordance with Section 8.08.040 of the Rohnert Park Municipal Code and requirements in the Government Code; WHEREAS, a duly noticed protest hearing was held before the City Council on June 9th, 2020, in order for affected property owners to state their objections and protests to the removal of weeds, refuse, and rubbish from their properties. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Rohnert Park, having heard and considered all objections and protests to the removal of such weeds, refuse, and rubbish at the noticed time and place, overrules all objections and protests, if any. BE IT FURTHER RESOLVED that the Council of the City of Rohnert Park authorizes and orders the Fire Marshal, or his designee(s), to abate the nuisances existing within the City of Rohnert Park, effective immediately upon adoption, on the properties described in Exhibit “A” to this resolution. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of June 2020. CITY OF ROHNERT PARK ____________________________________ Joseph T. Callinan, Mayor ATTEST: _____________________________ Sylvia Lopez Cuevas, Assistant City Clerk Attachments: Exhibit A - Abatement List ADAMS: _________BELFORTE: _________ STAFFORD: _________ MACKENZIE: _________ CALLINAN: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 1 Weed Abatement properties-2020 Address /APN Owner information: 7305 Adrian Dr. The Black Co. 143-150-024 c/o Charles Black 17559 Calle De Palermo Pacific Palisades, CA 90272 7309 Adrian Dr. The Black Co. 143-150-023 c/o Charles Black 17559 Calle De Palermo Pacific Palisades, CA 90272 143-040-135 Redwood Crossings RP, LLC 0 Business Park Dr. 855 Lakeville, Suite #200 Petaluma, CA 94954 143-040-134 C.B. Properties, Inc. 0 Business Park Dr. 2375 Hardies Ln. Santa Rosa, CA 95409 045-075-015 Phillip MacKovski et al 0 Business Park Dr. 1594 Villa Rica Dr. Henderson, NV 95403 655 Carlson Ct. Leo Pennacchio Tr. 143-930-053 1408 Owl Point Santa Rosa, CA 95409 160 Cascade Ct. Headley Properties, LLC 143-021-006 384 Tesconi Ct. Santa Rosa, CA 95401 415 City Center Dr. Blue Apple Dental, LLC 143-051-066 1535 Maria Pl. Rohnert Park, CA 94928 5900 Commerce Blvd. OPS Properties, Attn: Ken Elie 143-021-064 7 Forest Trail Petaluma, CA 94952 6001 Commerce Blvd. C & R Holdings LTD. Mail To: Expressway Self Storage 143-021-036 3182 Campus Dr. #328 6001 Commerce Blvd., R.P. 94928 San Mateo, CA 94403-3123 2 4649 Dowdell Ave. Cactus Mesquite Properties, LLC 045-075-009 317 Commercial St. N.E. Suite A PMB 277 Albequerque, NM 87102 045-054-007 Salvador Sanchez 4443 Dowdell Ave. 4443 Dowdell Ave. Santa Rosa, CA 95407 045-054-008 Fern Lingron 4455 Dowdell Ave. 4455 Dowdell Ave. Santa Rosa, CA 95407 045-054-030 Redwood Equities Investments 4475 Dowdell Ave. 520 Mendocino Ave. Suite 250 Santa Rosa, CA 95401-5284 045-054-029 Jose Delatorre 4483 Dowdell Ave. 4483 Dowdell Ave. Santa Rosa, CA 95407 045-054-014 Shirley Thibodeau 4521 Dowdell Ave. 1516 Sylvan Way Suite 207 Lodi, CA 95242 045-054-018 Samer Daoud Ishaq 107 Golf Course Dr. W 1000 Via Palo Linda Fairfield, CA 94534 045-054-021 Raymond Loosli 109 Golf Course Dr. W 4860 Regents Park Ln. Fremont, CA 94538-0395 045-054-041 Yoseph Halaweh 151 Golf course Dr. W 583 Millbrae Ave. Santa Rosa, CA 95407 045-054-024 Sonoma Mine & Fraternal Club 157 Golf course Dr. W c/o Leslie James Wright 4030 Chico Ave. Santa Rosa, CA i5407-6504 3 045-053-014 Arshi Benham 223 Golf Course Dr. W P.O. Box 2329 Rohnert Park, CA 94927 045-053-009 Girmay Temesegen 295 Golf Course Dr. W 2234 W. Mila Way Queen Creek, AZ 85142-6693 045-075-016 Timothy Tesconi et al 80 Golf Course Dr. W c/o Tawny Tesconi 3912 Walker Ave. Santa Rosa, CA 95407 1241 Heartwood Dr. No. Cal. Assn. of Seventh Day Adventists 160-460-044 c/o NCC Property Management P.O. Box 23165 Pleasant Hill, CA 94523 045-253-009 Olympia Investments, Inc. 1220 Keiser Ave. 4670 Willow Rd. Suite 200 Pleasanton, CA 94588 045-054-028 Oliver Hussey 4560 Labath Ave. 4560 Labath Ave. Santa Rosa, CA 95407 045-053-012 Heidi Maldonado 4567 Labath Ave. 4567 Labath Ave. Santa Rosa, CA 95407-8368 045-054-027 Steve Prueitt 4570 Labath Ave. P.O. Box 44 Fulton, CA 95439 045-053-013 Heidi Maldonado 4573 Labath Ave. 4567 Labath Ave. Santa Rosa, CA 95407-8368 045-054-025 Maxine Hall 4580 Labath Ave. 7240 Fircrest Ave. Sebastopol, CA 95472-4432 4 045-054-026 Maxine Hall 4590 Labath Ave. 7240 Fircrest Ave. Sebastopol, CA 95472-4432 045-053-007 Eric Jones 4528 Langner Ave. 4528 Langner Ave. Santa Rosa, CA 95407 611 Martin Ave. Wine Box, LLC 143-930-061 P.O. Box 908 Gonzalez, CA 93926 1401 Medical Center Dr. Santa Rosa Health System 159-460-005 1165 Montgomery Drive Santa Rosa, CA 95495 1451 Medical Center Dr. Santa Rosa Health System 159-460-020 1165 Montgomery Drive Santa Rosa, CA 95495 045-054-003 108 West Millbrae LLC 108 Millbrae Ave. 24 Oakdale Ave. San Rafael, CA 94901 045-054-042 Priscilla Jones 140 Millbrae Ave. 140 Millbrae Ave. Santa Rosa, CA 95407 045-054-040 James Sloan 142 Millbrae Ave. 146 Millbrae Ave. Santa Rosa, CA 95407-8319 045-054-038 James Sloan 146 Millbrae Ave. 146 Millbrae Ave. Santa Rosa, CA 95407-8319 148 Millbrae Ave. Michael Roberts 045-054-037 148 Millbrae Ave. Santa Rosa, CA 95407-8319 6 Padre Parkway Lewis Epstein 143-051-071 614 Vermont St. San Francisco, CA 94107 5 655 Park Ct. Straus Family Creamery-Attn: Ed Brush 143-040-067 1105 Industrial Ave. Petaluma, CA 94952 310 Professional Center Ct. George Kokalis 143-490-022 36 Lisbon St. San Rafael, CA 94901 380 R. P. Expressway Phan, LLC 143-391-087 380 Rohnert Park Expressway Rohnert Park, CA 94928 143-391-089 Phan, LLC 0 Rohnert Park Expressway 380 Rohnert Park Expressway Rohnert Park, CA 94928 6603 Redwood Dr. George Kokalis 143-391-080 36 Lisbon St. San Rafael, CA 94901 4689 Snyder Ln. Heartwood Church 160-460-045 P.O. Box 1409 Rohnert Park, CA 94928 4695 Snyder Ln. Crossroads Church 160-460-043 4695 Snyder Ln. Rohnert park, CA 94928 5040 Snyder Ln. The Creath Family, Attn: Corey 045-253-007 202 Scott St. Mill Valley, CA 94941 143-150-056 Tariq Mohammad 0 Southwest Blvd. 7763 Bernice Ct. Rohnert Park, CA 94928 5980 State Farm Dr. Barbi Buchanan Trust 143-021-080 c/o Lewella Buchanan P.O. Box 1040 Rohnert Park, CA 94927-1040 6 046-051-045 Sonoma Mountain Village LLC 1400 Valley House Drive P.O. Box 7087 Cotati, CA 94931 4655 Willis Ave. Cactus Mesquite Properties, LLC 045-075-008 317 Commercial Street. N.E. Suite A PMB 277 Albequerque, NM 87102 4657 Willis Ave. Sebastopol Co-Op, LLC 045-075-020 P.O. Box 1128 Santa Rosa, CA 95406 4663 Willis Ave. Sebastopol Co-Op, LLC 045-075-021 P.O. Box 1128 Santa Rosa, CA 95406 Budget & Finance Task Force Staff Changes Post Study Session Proposed Capital Project Changes General Fund Overview FY 2020/21 Budget Update 1 Budget and Finance Task Force 2 Recommended Action Priority Savings Freeze Vacancies Citywide 1 $ (371k) Postpone Non-Essential City Building/Park Improvements 2 $ (1.5M) Fund Spreckels Performance Costs from Endowment 3 N/A Implement Updated Master Fee Schedule 4 N/A Budget and Finance Task Force 3 Recommended Action Priority Savings Consider In-House City Attorney / Legal Department 5 N/A Reduce Consultants Citywide 6 $ (621k) Reduce Overtime Citywide by 10% 7 $ (97k) Reduce Part Time Staff 8 (284k) Staff Changes Post Study Session 4 Revenue Reductions Sales Tax $(413k) Transit Occupancy Tax ($230k) Refuse Franchise Fees ($215k) In Lieu Property Tax ($155k) Staff Changes Post Study Session 5 Revenue Reductions Development Services Building Permits ($204k) Public Safety Fireworks Infractions ($20k) Community Services Facility Rentals ($11k) Community Services Summer Camps ($12k) Staff Changes Post Study Session 6 Salary & Benefits Changes Defunded three vacant positions; Custodian, Community Services Manager, Information System Technician ($371K) Corrections to Pubic Safety staffing methodology in Salary Model ($566k) Staff Changes Post Study Session cont. 7 Operating Cost Reductions Administration expenditures including meetings, training, and travel ($16k) Finance expenditures including training, travel, and equipment ($10k) Human Resources expenditures including training, travel and contract services ($24k) Staff Changes Post Study Session cont. 8 Operating Cost Reductions (cont.) Development Services including training, bank charges and reimbursements ($16k) Public Safety including overtime, office equipment, vehicles and reimbursements ($175k) Public Works including contract services, small tools, special department expenditures and reimbursements ($7k) Staff Changes Post Study Session cont. 9 Operating Cost Reductions (cont.) Community Services including part time staff, contracted services, utilities, and publicity ($217k ) Operating Cost Increase Various departmental updates for Liability and Property Insurance $73k Staff Changes Post Study Session cont. 10 Rebalanced Internal Service Funds Information Technology ($91k) Fleet Services ($21k) Capital Project Changes 11 CIP Projects to Eliminate Roberts Lake Entryway Beatification ($150k) Meadow Pines Playground Replacement ($60k) Lamont Playground Equipment ($18k) Bocce Ball Courts ($50k) Magnolia Park Electrical ($132k) Community Center Upgrades ($532k) Staff Changes Post Study Session cont. 12 CIP Projects to Partially Reduce Building Major Repairs ($75k) Project retains funding of $25k Public Safety Northern Station Roof Replacement ($225k) Repair funded for $25k Sports Center Roof Replacement ($175k) Repair funded for $25k Staff Changes Post Study Session cont. 13 CIP Projects to Partially Reduce ADA Transition Plan Implementation ($50k) Project retains funding of $100k Wooden Streetlight Replacement ($550k) Project retains funding of $320k Roundabout Commerce Boulevard ($275k) Project retains funding of $2.5 M Staff Changes Post Study Session cont. 14 CIP Projects to Partially Reduce Commerce Water Line ($160k) Project retains funding of $1.6 M Emergency Preemption Phase II ($446k) Phase I funded at $204k Protective Permissive Signal Heads($150k) Project retains funding of $525k Proposed Budget FY 2020/21 General Fund Overview 15 General Fund Balanced Budget 16 General Fund Forecasted Revenues: General Fund Proposed Expenditures: Projected Addition to Reserves: $34.7M 34.7M $ 0.0M ITEM NO. 6.C. 1 Meeting Date: June 9th, 2020 Department: Administration Submitted By: Darrin Jenkins, City Manager Manuel Orozco, Interim Finance Manager Prepared By: Katie Edgar, Acting Accounting Supervisor Agenda Title: Discussion and Direction Regarding City of Rohnert Park Operating, Capital Improvement Program and City of Rohnert Park Foundation Budgets for Fiscal Year 2020/2021 RECOMMENDED ACTION: City Council consider and discuss the information presented regarding the FY 2020-21 Proposed Budget and provide feedback to staff. BACKGROUND: On April 23, a budget session was held with the City Manager presenting an overview of the FY 2020- 21 Proposed Budget. Due to the continued shelter-in-place order to suppress the spread of the novel coronavirus, the presentation represented a preliminary draft budget. The pandemic situation is still evolving and the extent of economic disruption is still uncertain. In response, the City has established a Finance and Budget Committee to generate and prioritize recommended actions to produce cost savings during this time. The budget changes presented today reflect a citywide effort to re-evaluate revenue projections and re-align expenditures to minimize the use of reserves. ANALYSIS: Following the budget session presentation, each department had the opportunity to re-evaluate their operating budget proposals and incorporate the direction of the Finance and Budget Committee. The Finance and Budget Committee recommended the actions in Table 1, with the savings represented as of implementation, compared to the FY 19-20 Adopted Budget. Only City vacancies that resulted in limited service disruption were defunded. Many Capital Projects identified as non-essential improvements were partially or fully defunded. Items 3-5 where not implemented after further analysis revealed little budgetary savings. In the long term, the Endowment revenue is utilized best as an interest-earning asset, the Master Fee Schedule will need to be updated to maintain the current level of cost recovery, and our average annual City Attorney cost are comparatively less than similar municipalities with internal Legal Departments. Consultant costs were successfully reduced 30%, overtime 8%, and part time staffing reduced by 24%. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 6.C. 2 Table 1: Finance and Budget Committee Recommendations Recommended Action Priority Savings Freeze Vacancies Citywide 1 $ (370,998) Postpone Non-Essential City Building/Park Improvements 2 $ (1,467,000) Fund Spreckels Performance Costs from Endowment Revenue 3 N/A Implement Updated Master Fee Schedule 4 N/A Consider In-House City Attorney / Legal Department 5 N/A Reduce Consultants Citywide 6 $ (620,914) Reduce Overtime Citywide by 10% 7 $ (97,294) Reduce Part Time Staff 8 $ (284,119) These recommendations constitute only a portion of the changes suggested today. Outlined below are the budgetary changes. Staff Identified Increases / (Decreases) to Proposed Budget:  General Fund Revenue Changes ($1.3M) • Sales Tax ($413k) • Transit Occupancy Tax ($230k) • Refuse Franchise Fees ($215k) • In Lieu Property Tax ($155k) • Development Services Building Permits ($204k) • Public Safety Fireworks Infractions ($20k) • Community Services Facility Rentals ($11k) • Community Services Summer Camp Revenue ($12k)  General Fund Operating Expenditures Changes ($1.3M) • Various reductions in Administration expenditures including meetings, training, and travel ($16k) • Various reductions in Finance expenditures including training, travel, and equipment ($10k) • Various reductions in Human Resources expenditures including training, travel and contract services ($24k) • Various reductions in Development Services including training, bank charges and reimbursements ($16k) • Various reductions in Public Safety including overtime, office equipment, vehicles and reimbursements ($175k) • Various reductions in Public Works including contract services, small tools, special department expenditures and reimbursements ($7k) • Various reductions in Community Services including part time staff, contracted services, utilities, and publicity ($217k) • Various departmental updates for Liability and Property Insurance $73k ITEM NO. 6.C. 3 • Various salary and benefits changes including adjustments to Public Safety staffing methodology and defunding three vacant positions; Custodian, Community Services Manager, Information System Technician ($937k)  Internal Service Fund Changes (112k) • Re-balance Fleet charges due to various expense reductions including IT charges and insurance (21k) • Re-balance IT charges due to expense reductions including salary and benefits, contracts, and software (91k)  Enterprise Fund Revenue Changes ($966k) • Sewer Utility Fees ($459k) • Sewer Capital Preservation Fees ($507k)  Special Revenue Fund Revenue Changes ($2.5M) • Water Capacity Developer Fee ($328k) • Public Facilities Finance Fee ($1.4M) • Affordable Housing Development Fee ($533k) • Southeast Specific Plan Community Facilities District ($86k) • Southeast Specific Plan Regional Traffic Fee ($161k) • Valley House Mitigation Fee ($40k) • General Plan Maintenance Fee ($29k) • Gas Tax Revenue $124k  Special Revenue Fund Expense Changes ($101k) • Southeast Specific Plan Reimbursement to Public Works ($27k) • Southeast Specific Plan Reimbursement to Public Safety ($60k) • Public Facilities Finance Fee Reimbursement to Development Service ($14k)  Casino Programs Expense Changes ($327k) • Suspend the Small Grants program until non-guaranteed contributions resume ($100k) • Suspend Leadership Rohnert Park program until non-guaranteed contributions resume ($80k) • Suspend the Fee Waiver program until non-guaranteed contributions resume ($15k) • Reduce homelessness cleanup contracts and legal expenses ($70k) • Reduce reimbursement to Economic Development for contracts and community promo ($40k) • Various reductions in operation budgets including part time, materials, travel, and training ($22k)  Capital Improvement Program Projects Fully Defunded • Roberts Lake Entryway Beatification ($150k) ITEM NO. 6.C. 4 • Meadow Pines Playground Replacement ($60k) • Lamont Playground Equipment ($18k) • Bocce Ball Courts ($50k) • Magnolia Park Electrical ($132k) • Community Center Upgrades ($532k) Projects Partially Defunded: (Reduction) Remaining • Building Major Repairs ($75k) Project retains funding of $25k • Public Safety Northern Station Roof Replacement ($225k) Repair funded for $25k • Sports Center Roof Replacement ($175k) Repair funded for $25k • ADA Transition Plan Implementation ($50k) Project retains funding of $100k • Wooden Streetlight Replacement ($550k) Project retains funding of $320k • Roundabout Commerce Boulevard ($275k) Project retains funding of $2.5 M • Commerce Water Line ($160k) Project retains funding of $1.6 M • Emergency Preemption Implementation Phase II ($446k) Phase I funded at $204k • Protective Permissive Signal Head Conversion ($150k) Project retains funding of $525k STRATEGIC PLAN ALIGNMENT: Options discussed align with the City goal to achieve and maintain financial stability. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends implementing the proposed changes in the FY 20-21 Budget to maintain financial stability. 2. Alternative: Direct staff to make additional budgetary changes that align the city with the goal of financial stability. FISCAL IMPACT/FUNDING SOURCE: The proposed changes reflect an approximate reduction of $1.3 million in General Fund revenues, $2.5 million in special revenue funds, and $1.0 million in enterprise fund revenue compared to the budget proposed in April 2020. The reduction in General Fund operating costs including salar y and benefits save the City $1.3 million in expenditures. Therefore, the changes presented result in a balanced General Fund budget that will not require the use of reserves. The proposed reductions in the Capital Improvement Program total $3.1 million, with $1.7 million returning to the Infrastructure Reserve Fund. Finance Director Approval Date: 06/02/2020 City Attorney Approval Date: N/A City Manager Approval Date: 06/04/2020 ITEM NO. 6.D. 1 1 Meeting Date: June 9th, 2020 Department: Public Works and Community Services Submitted By: John McArthur, Director of Public Works and Community Services Prepared By: Cindy Bagley, Deputy Director of Community Services Agenda Title: Discussion and Direction Regarding Summer Camp, Preschool, and other Child Care/Supervision Programs Offered Through the Community Services RECOMMENDED ACTION: Provide staff direction regarding the operation of City sponsored summer day camp, preschool, and other child care/supervision programs. BACKGROUND: Effective March 16, 2020 all Community Services programs were cancelled and facilities closed in compliance with the Sonoma County shelter-in-place order to prevent the spread of COVID- 19 (COVID). On May 22, 2020 the Sonoma County Health Officer lifted the ban on “all childcare, summer camp programs, and other educational or recreational institutions or programs providing care or supervision for children of all ages for less than 24 hours.” The May 22 Order specifies that programs must be conducted subject to the following requirements: i. Childcare shall be carried out in stable groups of 12 or fewer (“stable” means that the same 12 or fewer children are in the same group each day). ii. Children shall not change from one group to another. iii. If more than one group of children is cared for at one facility, children shall remain in groups as small as possible and remain separated from other groups. It is important to keep the same children and teacher or staff with each group and include children from the same family in the same group. Groups shall not mix with each other. iv. Childcare providers shall remain solely with one group of children, except for temporary briefs or other short-term relief. v. Children and childcare providers within the same childcare group are allowed to commingle and are not required to maintain a six-foot distance from each other at all times. vi. Facial Coverings are not required for children younger than age two (2). For children two (2) years of age or older, the Health Officer encourages parents and childcare providers to follow the guidance of the American Association of Pediatrics when masking children over two years of age. (https://services.aap.org/en/pages/2019- novel-coronavirus-covid-19-infections/masks-and-children-during-covid-19/). Facial Covering practices should be consistent with the cognitive and developmental Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 6.D. 2 capabilities of the child when in a childcare setting. Naptime is an exception to the masking requirement as children should not be masked when they are sleeping; napping children should observe social distancing (nap 6 feet apart). vii. Childcare operations that use facilities defined as “Parks” under the County Health Officer’s Order No. C19-11 (“Amended Parks Closure Order to Prevent the Spread of COVID-19, Allowing Limited, Socially Distanced Access to Some Parks, for Outdoor Recreational Activities,” dated May 12, 2020, section 6), shall qualify as “individuals from the same household” for purposes of section 7.f of that Order, so long as they also comply with the group size and other limitations set out in this section. Per the current Park Health Order, childcare groups may use shared park facilities that are open (including walking trails, tennis courts, sports fields, trails, etc.) as if they were part of the same household, however, “high touch” equipment and facilities in parks shared with other members of the public, such as playgrounds, picnic areas, and pools, must remain closed to all users. As part of the recent COVID-19 community survey, residents were asked questions pertaining to summer day camps and whether or not they would enroll their child if in-person camps were offered through the City. This report focuses on the potential City operation of summer day camp (day camp) and will include community benefit, community survey results, health and safety risks, liability concerns, and fiscal impact. In addition, this report will address the operation of contract camps, preschool, and other child care/supervision programs offered through Community Services. Staff is seeking City Council direction on whether or not the City should operate its summer day camp program. ANALYSIS: Summer camp programs provide social, emotional, and educational enrichment opportunities for participants. The COVID-19 pandemic caused schools to close and move to virtual education for students. Because of this, children have missed months of interacting with their peers. Offering summer camp in-person will give youth in the community an opportunity to re-socialize with their peers under the new social distancing requirements they may experience in the 2020/21 school year. Camp programs also provide parents with affordable child care and supervision during standard working hours. The COVID-19 Community Survey asked residents, with children under the age of 12, to complete a set of questions regarding summer camp programs. For the purposes of this report, the two most relevant questions and results are listed below: 1. If the Sonoma County Health Officer allows, and the City were to offer, an in-person summer camp program for children ages 5 ½ to 11 years old using the Centers for Disease Control guidelines for child care, would you enroll your child? a. Yes – 81 responses b. No – 121 responses c. Maybe – 97 responses ITEM NO. 6.D. 3 2. If the City were to offer a fee-based virtual camp program (live and pre-recorded segments) where supplies were delivered to your home, would you register a child for it? a. Yes – 52 responses b. No – 117 responses c. Maybe – 125 The City’s day camp historically has an average of 35 participants per week, so 81 respondents is higher than what the City typically sees in registrations. Prior to the survey being sent, staff began the development of virtual summer camp plans. These plans include pre-recorded videos of staff leading campers through art, cooking, science, and outdoor activities based on a weekly theme. The virtual summer camp would be a combination of live video (zoom sessions) and the pre-recorded segments. Staff would send a “camp kit” to the home of each participant which includes: 1. Daily Schedule 2. Zoom login information 3. Arts and Craft Supplies 4. Science Supplies 5. Grocery list for cooking supplies One “day” of a virtual camp session took approximately one week to plan, film, and edit. Based on the survey results, which indicate that more people are interested in in-person camp than virtual camp, staff temporarily abandoned the filming of virtual camps, and formulated plans to potentially operate an in-person camp in compliance with federal, state, and local requirements. The plan is summarized in the section below: I. Summer Day Camp Operation Protocols Staff created a day camp protocol document to address the health and safety of staff and campers in preparation of Sonoma County allowing day camps to operate (Attachment A). These protocols will be updated from time to time to reflect the most current health orders and recommendations. Highlights of these protocols include the following: Health Checks: 1. Staff and participants will do a self-conducted health screen each day prior to camp, including taking their temperature. 2. Upon arrival at camp, staff and participants will have their temperature taken with a no- touch thermometer. 3. If staff or participants have a temperature of 100.4 or higher they will not be permitted to enter Camp. Campers will be given a 15 minute window to re-take their temperature. If temperature does not go down, they will not be able to attend Camp for 14 days. 4. Any staff or participant exhibiting symptoms consistent with COVID-19 will be removed from the group and asked to leave Camp and not return for 14 days from the onset of symptoms. In addition, they must be symptom free for a minimum of two days before being allowed to return to Camp. ITEM NO. 6.D. 4 Cleaning and Sanitation: A strict set of protocols have been established based on CDC guidelines to lower the risk of the spread of COVID-19. Camp staff will be trained on the cleaning and sanitation protocols as described in Attachment A. Camp Layout: Camp will operate one week at a time, Monday through Friday from 9am to 4pm. Each camp unit/group will have one staff member assigned to them for the entirety of the week. The City is not able to offer a before and after care option because it would require part-time staff to work too many hours in one day and cumulatively for the week. The orders of the County Health Officer would not require children participating in outdoor camps to wear masks, but they are encouraged to wear masks at all times while indoors based on the age and cognitive abilities of the child consistent with guidance from the American Association of Pediatrics. Staff do not believe campers would have an enjoyable experience being masked all day, so have come up with two different options for the camp location pending masking requirement/recommendations. Option 1: If the Sonoma County Health Officer lifts mask requirements for indoor use, camp could be held in its historical configuration of part indoor and part outdoor: a. Two camp locations a. Burton Rec Center – 5 to 8 year olds i. 30 kids maximum – 3 groups of 10 (10:1 ratio recommended by CDC) ii. One group in the Club Room; One group in the Main Room; One group outside at all times b. Community Center – 9 to 11 year olds i. One group of 10 kids ii. Could take more groups if the demand was high (this group has the fewest enrollments historically). Option 2: If indoor mask requirements remain in effect, camp would be outdoors on the grass between the Performing Arts Center (PAC) and the Sports Center for all four groups (all ages). c. The grass would be set up using PVC fencing, delineators, and cones to create four separate areas (one for each group). d. Each area would be big enough to host an arts/crafts station, a science station, and a physical activity station. e. Twice per week, campers will go inside the community center (one group at a time) for a camp snack cooking project (maximum time in the facility would be 20 minutes with masks). Safety Measures: Staff have developed included safety protocols consistent with CDC regulations and applicable health orders of the County Health Officer for child care and are further detailed in Attachment A. ITEM NO. 6.D. 5 Even with these safety protocols in place, offering summer day camp in-person presents health and safety concerns for staff and participants. These concerns are outlined in the following section: II. Health and Safety Concerns Though the percentage of positive COVID-19 cases in Sonoma County is going down, the effects of Phase 2 re-opening and beyond are unknown. With more people out in the community, the transmission of COVID could increase putting campers and staff at risk of contracting the disease and further spreading it into the community. Statistics have shown that children are less physically affected by COVID, but could asymptomatically carry and spread the disease to more vulnerable populations. In addition, children have a more difficult time understanding the concept of and adhering to social distancing protocols. They may also have a more difficult time keeping masks on their faces. These factors could increase the likelihood of children passing COVID to other campers, staff and their families. III. Liability Concerns The City’s pooled self-insurance program, Redwood Empire Municipal Insurance Fund (REMIF), is slated to determine at its June Board meeting whether COVID-19 related claims should be excluded from the liability coverage provided to the City and other pool members. If REMIF determines that it does not have a duty to cover claims associated with COVID-19, and the City faced litigation, the City would need to independently assess REMIF’s duty to cover such claims, and may be faced with a choice of litigating a coverage dispute with REMIF or being solely responsible for defense and settlement costs for all such claims. In the event that the City Council directs staff to proceed with summer camps, the City would proactively minimize litigation risk by ensuring that all parents and guardians are aware of risks and requiring all participants to sign liability waivers assuming the risks of participation. However, this may not eliminate the burden of dealing with potential claims related to in-person classes are offered. Contract Camps, Preschool, and Other Child Care/Supervision Programs Community Services has a long history of providing other youth-centered programs during the summer through contract instructors. These programs are held in City facilities and meet the requirements for operation from the May 22, 2020 amended health order. For example Miss Betty’s preschool camp, youth tennis camps, and Playwell Teknologies engineering camp. Many of these camps have already submitted proposals to offer virtual programs. Staff is seeking direction from Council regarding in-person camps/programs from these outside contract instructors, assuming that such providers request it. If these programs were offered in-person, ITEM NO. 6.D. 6 providers would be required to submit protocols demonstrating compliance with applicable health orders and maintain insurance requirements determined by the City. FISCAL IMPACT: Summer Day Camp - The Cost recovery policy using the Community Benefit Methodology requires day camp to cost recover at a minimum of 80%. This includes a 35% overhead to cover the cost of full-time staff contribution to the planning and implementation of camp. a. In order to run camp at Burton, a minimum of 11 kids total would need to enroll (recovery = 82%). • The direct cost of operating camp at the minimum number of kids (excluding full- time staff) is $10,752. The revenue collected would be $11,880. b. In order to run camp at the Community Center, a minimum of 6 kids would need to enroll recovery = 84%). • The direct cost of operating camp at the minimum number of kids (excluding full- time staff) is $5,741. The revenue collected would be $6,480 c. At maximum enrollment, the camps would cost recovery at over 100% (including the 35% overhead). The 35% overhead covers “sunk” costs (i.e. – full-time staff). If this were not a consideration, the camps would cost recover 100% of the direct expenses (supplies and part-time staff) even at the minimum enrollment. Maximum enrollment results in a net positive contribution to the general fund. A full analysis of the fiscal impact can be found in Attachment B. Contract Instructor Led Programs: The cost to the City is unknown and is based on the number of registrants in each program. Contract instructors are contracted to pay the City between 20% and 35% of the revenue they collect. Full-time staff involvement in these classes includes contract execution, registration, advertisement, and payment. If not taking full-time staff costs into consideration, Contract instructor led programs typically provide a net positive contribution to the general fund. As discussed above, without REMIF liability coverage for COVID-19 related claims, the City would pay 100% of claims out of its general fund. If the City does receive coverage from the REMIF pool, the City would pay about 50% of defense and claims costs indirectly through premium increases over a five year period. STRATEGIC PLAN ALIGNMENT: Offering summer camp programs with updated health and safety protocols is in line with Strategic Plan Goal C: Ensure the effective delivery of public services and Goal D-4 Provide Community Services programs that support the community. OPTIONS CONSIDERED: Summer Day Camp Option 1: Offer in-person summer day camp following the protocols in Attachment A (or similar). Doing so would accommodate residents seeking in-person day camp and provide ITEM NO. 6.D. 7 campers with social, emotional, and educational enrichment. However, this option could put staff and participants at risk of contracting and spreading COVID-19. Staff recommends this option with the ability to suspend the operation of in-person camp in response to the spread of COVID-19 if needed. Such camps would also be subject to any applicable health orders and may be shut down by the State Health Officer or County Health Officer at any time. Option 2: Do not offer in-person summer camps, but offer only virtual summer camp. This option would give residents a modified summer camp experience while mitigating any potential of contracting and spreading COVID-19 due to camp. This option would not provide social interaction, but would still provide educational enrichment to participants. This option would mitigate any health and safety risks. The amount of time it takes to develop a virtual camp does not represent a good use of full-time staff efforts based on the number of people interested in participating in this format of camp. Staff does not recommend this option. Option 3: Offer both in-person and virtual camps. This option would give residents a choice in their preferred camp offering. This option could still put staff and participants in the in-person camp at risk of contracting and spreading COIVD-19. In addition to the comments regarding staff time presented in Option Two, offering both camp formats would stretch the ability of staff to offer each program at the highest standard achievable. Staff does not recommend this option. Option 4: Do not offer any type of summer day camp program. This option would not give residents camp options run by the City of Rohnert Park. This would not provide any social, emotional or educational enrichment opportunities operated by the City this summer. Staff does not recommend this option. Contract Instructor Led Programs The City will continue to work with contract instructors to provide virtual offerings. In addition, staff recommends allowing in-person contract instructor-led summer camps with the ability to suspend in-person camps in response to the spread of COVID-19 if needed. Such camps would also be subject to any applicable health orders and may be shut down by the State Health Officer or County Health Officer at any time. Department Head Approval Date: J. McArthur 5/29/20 Finance Director Approval Date: N/A N/A City Attorney Approval Date: S. Rudin 6/3/20 City Manager Approval Date: D. Jenkins 6/4/20 Attachment: A.) Summer Day Camp Protocols B.) Summer Day Camp Budget Summary ATTACHMENT A COVID-19 OPERATION GUIDELINES – Day Camp 2020 This document provides the minimum standards for the City of Rohnert Park to operate summer day camps during summer 2020 in accordance with guidelines set by the County of Sonoma, the State of California, and the US Centers for Disease Control and Prevention (CDC). The guidelines are in place to support the safety of camp participants and staff while continuing to provide a high-quality camp experience. The guidelines are subject to change and may be amended based upon changes to local, state, or federal health orders. Guidelines & Roles These guidelines define how city staff shall be utilized at camp. All employees serving as camp staff shall be provided with and trained on the Day Camp Handbook 2020 which outlines general staffing procedures for staff to follow. All camp staff shall receive additional COVID-19 protocol training. Staffing Ratio & Assigned Camp Units: Camp staff shall be assigned to a camp unit of no more than 10 participants. Staff members will remain with the same group except for temporary briefs or other short-term relief. If a staff member is unable to work, a replacement staff member will be assigned. Staff members who have been in contact with other camp units during that week are not eligible to be a replacement staff member. (More detailed information on Camp Units Below) Camp Counselor (Staff): An adult (aged 18+) hired by the City of Rohnert Park who has satisfied required background checks prior to starting employment as a Community Services Leader. All Camp Counselors are required to attend a pre-camp training. Camp Director: The lead part-time staff member for a specific camp. They oversee all operations of the camp. This can be either an hourly staff member that is a job-class of Senior Community Services Leader or a full-time staff member. This person is not assigned to a camp unit and has limited direct interaction with participants. They are to follow the same guidelines as a “Floating Staff” (see below). Floating Staff: Refers to a staff member who floats between groups to assist with supervision, check- in/check-out procedures, facility cleaning, and setup/take-down activities, etc without groups present. This person is not assigned to a specific camp unit and must always maintain at least six feet of distance with all other staff and campers. Procedures Personal Protective Equipment (PPE): All staff shall be provided with necessary PPE. This includes a mask, gloves, and hand sanitizer. Reusable masks that have been provided must be washed each day. Staff may bring their own mask from home if it is either new or has been washed prior to use each day. Employee Self-Screening: All employees are required to perform a daily health screening as outlined in the Employee Self Screening Memo dated April 16, 2020. This includes answering a set of health questions and reporting to one’s supervisor that they are free from any of the listed symptoms for at least the preceding 24 hours. Social Distancing: Community Services has implemented a series of protocols to promote social distancing. These guidelines are consistent with the health orders of the County of Sonoma for operation of Child Care (camp) facilities. ATTACHMENT A Camper Social Distance: Campers shall be required to maintain at least 6 feet of distance between each other during periods when they are not in their designated camp unit. Creation of Camp Units: Prior to each camp session, campers will be assigned to a group that they will remain with throughout the entire session. Campers will be able to request other camper to be in their unit. At least one request will be granted whenever possible. Siblings shall be placed in the same unit unless their difference in age does not allow them to participate together. Under current health orders, groups will be limited to 10 participants and will be assigned a maximum of two staff persons per session (week). Staff and participants shall not intermingle between camp units. Retention of Camp Units: Camp units shall be stable groups and for repeating programs participants shall be assigned to the same camp unit for each program occurrence, subject to applicable requirements of the County of Sonoma Health Officer. Rotation of Camp Units: Each camp unit will need to remain in a separate area/room. Rotation of areas can only be performed if the area is cleaned, sanitized, and disinfected prior to a new camp unit using it. Camp unit rotations shall be done in a manner that minimizes interactions between units (example: no passing in the halls). Cleanliness Guidelines Areas that are used for camp activities must be cleaned, sanitized, and disinfected regularly. Staff shall follow the plan below to address the cleaning of facilities and areas that are used by camp participants as well as the general public. Staff shall utilize guidance for cleaning of specific items and the use of appropriate cleaning products from the CDC. Sanitizing (Cleaning): The removal of germs, dirt, and impurities from surfaces. It does not kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. Using a soap and water solution after disinfecting avoids harsh chemical residue being left on surfaces. Disinfecting: Using chemicals, for example, EPA-registered disinfectants, to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection. Staff will utilize a disinfectant approved by the EPA for use against COVID-19. Hand Sanitizer & Hand Washing: Hand sanitizer shall be provided at the camp site for all participants and staff. It is recommended that participants and staff wash their hands or use hand sanitizer at least once an hour or more frequently as needed. Camp participants shall be reminded that proper hand washing requires washing with soap and water for at least 20 seconds. Facility Cleaning • Pre-camp staff training will include best practices to disinfect and to sanitize all facility surfaces. • Restrooms, including faucets, toilets, and urinals must be cleaned and disinfected daily. If the restroom is used, staff shall spray disinfectant on high-touch surfaces after every use. • Drinking fountains will not be utilized. Participants will be required to bring their own water bottle(s). Staff will assist in refilling water bottles at the kitchen area/sink and will ensure no ATTACHMENT A contact is created with the water bottle and the water-dispensing unit. Staff will have backup disposable water bottles for campers who forget their water bottle. • Countertops must be cleaned and disinfected daily and as needed. Disinfected surfaces must also be wiped down with sanitizing solution prior to use. • Floors must be cleaned and disinfected daily and as needed. • Door and cabinet handles must be cleaned and disinfected daily. • Mats, chairs, and benches must be cleaned and disinfected daily and between uses. • Camp cubbies shall be cleaned and sanitized each week or between use by different campers. Equipment Cleaning Camp Unit Equipment (Kit): To minimize shared equipment, each camp unit shall be assigned their own basic sets of equipment for use throughout the week. When possible campers will be given individually labeled sets of supplies. Items that are not able to be assigned to individual campers, such as playground balls, cones, cooking supplies etc will be washed after each use. This entire kit shall be cleaned daily and more often as necessary. Common equipment that is used by multiple camp units shall be minimized. When equipment is used by multiple units it shall be cleaned and/or sanitized as appropriate for the piece of equipment and its intended use. For items that cannot be practically or safely disinfected (mostly soft and porous materials or food service items) staff shall clean those items with a soap and water solution. Camp Unit Rotation Cleaning Camp units may rotate between different areas within the camp facility. Only one unit may occupy an area at a time. When transitioning between areas, units must first clean and sanitize the high touch surfaces in the area they are leaving, such as tables, chairs, door handles and any common equipment. Eating Area: Tables, countertops, and refrigerators are to be cleaned and sanitized daily. If groups are eating outdoors staff will be sure that entire area used is cleaned and sanitized as appropriate for outdoors. Camp units will have their own eating areas. Camp Site Guidelines These guidelines define policies and procedures for use of the site. Camp Facilities: Camp Burton – Burton Avenue Recreation Center 3 Camp Units ages 5-8 (30 Participants) Camp Community Center – Rohnert Park Community Center (meeting Room #2) 1 Camp Unit ages 9-11 (10 participants) Mask or Face Coverings: All participants and staff shall be required to have a mask or face covering with them at all times. All participants and staff shall be required to wear a mask or face covering any time they are inside any indoor facility or enclosed open space, and during camper check-in and check- out. Staff shall be required to wear a mask outdoors when social distancing cannot be ATTACHMENT A maintained. Children shall not be subject to a mask requirement when they are sleeping or participating in outdoor activities, and all requirements for children to wear masks shall be subject to the cognitive and physical abilities of the child. Napping children shall be required to observe social distancing (nap 6 feet apart) rather than wear masks. Per the CDC, cloth face coverings should: • fit snugly but comfortably against the side of the face • be secured with ties or ear loops • include multiple layers of fabric • allow for breathing without restriction • be able to be laundered and machine dried without damage or change to shape Camp Check-In/Out Location: Camp check-in shall take place at the following locations Check-in and Check-Out Time: Check-in will have staggered drop-off times. Check-in time will begin 30 minutes prior to the start of camp (8:30am) and parents will be assigned a drop-off window prior to the first day of camp. Check-out time will begin 10 minutes before the end of camp (3:50pm) and will be extended to 15 minutes after the end of camp (4:15). Parents will be given a preferred pick-up window. Burton Rec Center (Camp Burton) The check-in table shall be placed outside the main entrance in front of the facility curbside in front of the Burton Avenue Recreation Center sign. Community Center The check-in table shall be placed outside the door to meeting Room #2 • Check-in area shall have markings in front of the table to illustrate 6 feet of separation between family units during drop-off. • The check-in table shall be equipped with a sneeze guard for the staff person checking in participants. • The staff person responsible for check-in shall not be assigned to a camp unit unless the camp unit is the only camp unit on site. The staff person must wear a mask at all times during check-in and wear disposable gloves. Camp Check-in Procedure (staff and participants): Prior to arriving to the camp site: Staff, participants, and parents must perform a self-conducted health screening by taking their temperature and ensuring that they do not have a fever of 100.4°F or higher. They must also ensure that they do not have symptoms that the CDC has indicated are symptoms of COVID-19. Upon arrival: Camp staff and participants must receive a health screening, which includes taking their temperature with a no touch thermometer. Staff and participants must not have a temperature of 100.4°F or higher and must be asked to confirm that they do not have any of the symptoms that the CDC has indicated are symptoms of COVID-19. All participants and accompanying adults are required to wear a mask throughout the check-in process. Currently recognized symptoms of COVID-19 are the following: • Cough ATTACHMENT A • Shortness of breath or difficulty breathing • Fever • Chills • Muscle pain • Sore throat • New loss of taste or smell If a participant has a temperature of 100.4°F or higher there will be an allowable grace period (up to fifteen minutes) where the camper can wait with their parent/guardian in a vehicle or at a reasonable distance away from the facility. This guideline recognizes that temperatures can rise quickly if the camper was running to the facility excited, wearing a hat, or drinking a hot drink. If after the second test, they still test 100°F or higher, the camper will need to leave the area immediately for the remainder of the day. Staff must also disinfect all surfaces and areas that the dismissed camper may have touched. If the camper has a temperature of 100°F or higher, a new pair of gloves is required and the non-contact thermometer should be disinfected and sanitized before additional participants are checked. Once the health screening is complete the staff person shall sign in the child (parent does not need to sign anything) and direct the child to their camp unit. Non-participants are not permitted in the camp facility. Camp Check out Procedure Check-out Time: The standard check-out period begins 30 minutes prior to the end of the camp day. At this time a check-out table will be setup under the same guidelines as check-in. If a parent expects to check their child out earlier, they should notify staff at check-in and arrangements will be made. Checking out: When parent/guardians want to check out their child, they will remain six feet apart and will approach the staff person at the check-out table. Staff will check the ID of the parent/guardian picking up the child. Then either verbally or by radio the staff will summon the child to the check-out area to leave with their parent/guardian. Once the child leaves, staff will complete the sign-out sheet for the child. Parents waiting for their child will be directed to an outdoor waiting area maintaining at least 6 feet from other family units. Camper Belongings & Lunch: Campers will be asked to bring only a single backpack or bag to camp containing everything they need for the day. These items should include at a minimum: 1. Lunch 2. Snack 3. Water Bottle 4. Cloth face covering or mask Campers shall have a single cubby or clearly designated area to keep their belongings. These areas shall be cleaned and disinfected at the end of each week. Sharing of Belongings: Campers are not permitted to share any of their belongings, including food, with other campers outside of their household. ATTACHMENT A Sunscreen: Due to the amount of time campers likely will spend outdoors it is recommended that campers come to camp with sunscreen applied. It is also recommended for campers who are able to apply sunscreen themselves to bring sunscreen with them. Staff will not apply sunscreen to campers. For participants that need assistance will sunscreen application, spray on sunscreen should be used. Restrooms: Restroom usage shall be closely monitored by staff. No more than one camp unit may use restrooms at one time. Markings shall be on the floor to establish a line for utilizing bathrooms. Touched surfaces shall be disinfected after each use (see above “Facility Cleaning”). Camper or Staff Illness Suspected Illness at Camp: If a camper or staff experiences symptoms of illness the camp director must be notified immediately. The camp director shall take action to remove the participant or staff from the group to a designated resting area for further assessment. Child Sent Home: If a child is suspected of being ill the camp director shall call their parent/guardian and they will need to come and pick up their child as soon as possible. Returning to camp: Participants or staff who experience symptoms of COVID-19 shall not return to camp for 14 days from the onset of symptoms or until they have received a negative COVID-19 test result or have been advised by a medical professional that they may return to such activities. Camp Burton Camp Community Center OVERALL PROGRAM Number of Weeks June (6/8 start)3 3 Number of Weeks July Aug 5 5 Total Weeks 8 8 Staffing Ratio Maximum 10:1 10:1 Maximum Participation 30 10 Minimum Participation 11 6 Cost Per Week 135.00$ 135.00$ Maximums Maximum Revenue 32,400.00$ 10,800.00$ 43,200.00$ Labor Maximum 18,147.25$ 4,841.60$ 22,988.85$ Supplies Maximum 3,500.00$ 1,200.00$ 4,700.00$ Maximum Expense 21,647.25$ 6,041.60$ 27,688.85$ True Net Revenue 10,752.75$ 4,758.40$ 15,511.15$ Overhead (35%)7,576.54$ 2,114.56$ 9,691.10$ Cost Recovery 111%132%116% Minimums Minimum Revenue 11,880.00$ 6,480.00$ 18,360.00$ Labor Minimum 8,985.65$ 4,841.60$ 13,827.25$ Supplies Minimum 1,750.00$ 900.00$ 2,650.00$ Minimum Expense 10,735.65$ 5,741.60$ 16,477.25$ True Net Revenue 1,144.35$ 738.40$ 1,882.75$ Overhead (35%)3,757.48$ 2,009.56$ 5,767.04$ Cost Recovery 82%84%83% SUMMER CAMPS SUMMARY 2020 ATTACHMENT B ITEM NO. 6.E. 1 Meeting Date: June 9th, 2020 Department: City Attorney Submitted By: Michelle Marchetta Kenyon, City Attorney Agenda Title: Report from City Attorney Regarding Districting Proposal Submitted by FAIR-RP RECOMMENDED ACTION: It is recommended that the City Council receive report from City Attorney regarding districting proposal submitted by FAIR-RP. BACKGROUND: On October 11, 2019, the City of Rohnert Park received a letter from a potential Plaintiff’s attorney alleging that the City’s at-large election system violated the California Voting Rights Act (“CVRA”). Although the City disputed the allegations, the City Council adopted Resolution 2019- 140 which declared the City’s intent to initiate procedures to transition from at-large elections to by- district elections. The City held seven public hearings on November 12, 2019, November 26, 2019, December 10, 2019, January 14, 2020, January 28, 2020, February 11, 2020 and February 25, 2020. On February 11, 2020 the Council introduced Ordinance 944 (“Ordinance”), which added Chapter 2.66 “District Elections” to provide for the election of members of the City Council by five districts, establish district boundaries as identified in map 112 and specified an election order of Districts 1, 3 and 4 to be elected in November 2020 and Districts 2 and 5 to be elected in November 2022. The Ordinance was formally adopted on February 25, 2020 and took effect on March 26, 2020. At the City Council meeting on May 19, 2020, Councilmember Belforte and Vice Mayor Mackenzie requested an agenda item to discuss a proposal submitted by a group entitled Fair and Inclusive Representation in Rohnert Park “FAIR-RP” relating to districting (“Proposal”). (See Attachment 1). DISCUSSION: After a thorough review and analysis, the City Attorney’s office summarizes below both the Proposal as well as our analysis of the legal and logistical challenges presented by the Proposal. Proposal The Proposal recommends that the City take the following actions: 1) Replacement of Ordinance 944: Enact a new ordinance replacing Ordinance 944 while still retaining map 112 as the adopted district map. 2) Establishment of Seven Council Seats: For the period between 2020 and 2022 elections, Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 6.E. 2 the new ordinance would temporarily establish seven Council seats as follows: a. Five by district seats (Districts 1 to 5) would be for the newly formed districts, as detailed in map 112; and b. Two at-large seats for incumbent Councilmembers whose terms do not expire until 2022 who would serve until 2022. 3) 2020 Election of Five By District Council Seats: In 2020, Districts 1 through 5 would elect Councilmembers as follows: a. Districts 1 and 5 would elect Councilmembers to two-year terms; and b. Districts 2, 3 and 4 would elect Councilmembers to four-year terms. 4) Dissolution of Two At-Large Council Seats: In 2022, the two at-large Council seats would be dissolved concurrently with the at-large members’ end of terms and Districts 1 and 5 would elect Councilmembers to four-year terms. At this time the City would return to a five member council elected by districts. Analysis Establishment of Seven Council Seats with Two At-Large Seats Although the Proposal calls for retaining Map 112, the Proposal also seeks to add two new at-large council seats. The addition of two “at-large” seats creates a concern as the City would be creating a hybrid approach of mixing at-large with by district methods of election. This hybrid method of electing members of a governing body by combining at-large elections with district-based elections is considered “at-large” for purposes of the CVRA.1 As a result, the City could be susceptible to another CVRA challenge with this hybrid approach. Moreover, any ordinance transitioning to a by district election system which increases council seats would require compliance with the CVRA and other legal requirements such as hearings, preparation of a new map and the establishment of districts which would have to be substantially equal in population.2 Additionally, findings would have to be made that any such change is in furtherance of the CVRA. Making such findings to substantiate two additional at-large council seats could prove challenging given that the City just found that establishment of five districts with five councilmembers for each district was necessary to further the purposes of the CVRA. Establishment of Two-Year Terms The Proposal seeks to have Districts 1 and 5 serve only two-year terms during the 2020-2022 transition period. Establishing only two-year terms for two councilmembers, would conflict with State law which generally requires four-year terms for councilmembers, unless otherwise allowed by statute. State law provides that after a general law city is incorporated, terms of office shall be staggered and each councilmember shall hold office for four years from the Tuesday succeeding their election, until their successors are elected and qualified.3 This four-year term for councilmembers is maintained even if a city transitions to by district or from district elections through an election process.4 While there is statutory authority to allow a two-year term for the first election cycle after incorporation or special reorganization to establish staggered elections, this process would not apply to the City’s establishment of districts. 1 Elections Code §§ 14026(a)(3); 14027. 2 [Government Code §34886; Elections Code § 21601(a)]. 3 Government Code § 57377. 4 Government Code § 34879. ITEM NO. 6.E. 3 Timing Constraints Finally, the City is very limited in terms of what action can be taken due to deadlines relating to the November, 2020 election. Any boundary changes to districts and election sequencing must occur and be effective by July 1, 2020.5 This would mean that any ordinance establishing new boundaries or changing the sequencing would need to be adopted and effective prior to July 1, 2020. Any direction from Council should consider these time constraints as the Council may be precluded from certain options due to the impending election deadlines. FISCAL IMPACT/FUNDING SOURCE: As a result of the City transitioning to by district elections within the Safe Harbor provisions of Elections Code section 10010, the City’s liability to a potential Plaintiff’s attorney was capped at $30,000. In addition to the costs paid to a potential Plaintiff’s attorney, the City paid NCE for demographic services and staff time to transition to by district elections. While there is no significant fiscal impact relating to this discussion item, there may be further costs incurred by the City, depending upon future City Council direction to staff. City Attorney Approval Date: 06/03/2020 Finance Manager Approval Date: N/A City Manager Approval Date: 06/03/2020 Attachments (list in packet assembly order): 1. Fair RP Proposal dated April 10, 2020 5 Elections Code §§ 12262; 10502, 10504, 10509, 10522. ________________________________ From: Chris Borr <chrisborr@sbcglobal.net> Sent: Friday, April 10, 2020 11:49 AM To: Callinan, Joseph Subject: District Elections Alternate Approach for RP EXTERNAL EMAIL Joe - I appreciated our conversation this morning as we discussed the District Elections issue and how it has created strong and polarizing feelings in Rohnert Park. We both acknowledged that this has become an unintended consequence of RP having to move away from at-large city council elections and implement district-based elections, starting this year. In our call today, I outlined an alternate approach that could remove much of the divisiveness around district elections, expedite Latino representation, and allow all interested parties the freedom to run for election in 2020. The alternative approach would establish a transition period between 2020 and 2022 by replacing Ordinance 944 with a New Ordinance. The New Ordinance could establish the following: 1. Map 112 would remain as the District Map. 2. For the transition period between 2020 and 2022 elections, the new ordinance would temporarily establish 7 city council seats: a. 2 seats would be for incumbent council members whose terms do not expire until the 2022 elections and would be considered at-large council members until then b. 5 seats would be for the newly formed 5 Districts, with one seat each representing the District in which the elected official lives 3. For the 2020 election, all 5 Districts would elect 1 council member to represent them. Two Districts would elect their council members to one 2-year term and three Districts would elect their council members to one 4-year term. The proposed grouping of 2-year and 4-year terms by District is: a. District 1 & 5 elect council members for 2-year terms in 2020 i. Hispanics of voting age represent 27% and 18% of these districts’ populations, respectively, and are the two highest percentages of the 5 districts b. District 2,3, and 4 elect council members for 4-year terms in 2020 and every 4-years thereafter i. Hispanics of voting age represent 17%, 13% and 13%, respectively, across these districts’ populations 4. In 2022, the transition period ends. The 2 at-large council positions disappear and Rohnert Park returns to a 5-seat city council. a. Districts 1 & 4 would elect (or re-elect) their council members to 4-year terms in the 2022 election, and every 4-years thereafter. I think this alternate approach has merits on many levels: * It uses the map already adopted by the City Council * It allows all districts to elect their first district council member in 2020, thereby affording representation to the Latino community * it does not prevent anyone from running for election in 2020 * It preserves the two incumbents in office until their term expires in 2022 as at-large council members * It provides a period for Rohnert Park to transition to district-based elections and reduce / eliminate the current polarizing feelings You mentioned you would review this alternate approach with Darrin Jenkins, the City Manager, and ask him to review it with the other council members in order to see if 2 of them would support this appearing on a future agenda. I sincerely appreciate your willingness to take that step, Joe. I may also point out that, as Mayor, it is within your discretion to agendize this item on your own. Thanks for taking the time to connect with me today, Joe. I have no doubt you have Rohnert Park's best interests at heart and that you will give this approach due consideration in the most appropriate way. Best regards, Chris Borr 975 Elizabeth Avenue, Rohnert Park Parks & Recreation Commissioner for 12 years