2020/09/22 City Council Resolution 2020-091 RESOLUTION NO. 2020-091
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT
PARK AUTHORIZING AND ACCEPTING THE STATE OF CALIFORNIA
OFFICE OF TRAFFIC SAFETY(OTS) SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM (STEP) GRANT AND AMENDING THE FY
2020-2021 OPERATING AND REVENUE BUDGETS
WHEREAS,the Rohnert Park Department of Public Safety has conducted numerous
enforcement programs to ensure compliance with vehicle laws;
WHEREAS,the Public Safety Department has been awarded a State of California Office
of Traffic Safety(OTS) Selective Traffic Enforcement Program (STEP) grant for total award of
$54,500.00, ($30,000.00 under Catalog of Federal Domestic Assistance (CFDA)Number 20.608
and $24,500.00 under CFDA number 20.600) (hereinafter"OTS STEP Grant");
WHEREAS,the OTS STEP Grant has been awarded to fund the Rohnert Park
Department of Public Safety's focused and increased enforcement to reduce the number of
persons injured and killed in traffic collisions beginning October 1, 2020 through September 30,
2021; and,
WHEREAS,the Public Safety Department seeks Council authority to accept the OTS
STEP Grant and create an additional program budget.
NOW, THEREFORE,BE IT RESOLVED that the City Council of the City of Rohnert
Park does hereby authorize and accept the OTS STEP Grant, attached hereto as Exhibit A, and
further authorizes the Director of Finance, or his/her designee,to increase appropriations in the
amount of$54,500.00 in account 001-P213-400, and to make any other accounting adjustments
necessary to execute the OTS STEP Grant in accordance with applicable laws.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this OTS STEP Grant for and on behalf of the City of Rohnert
Park.
DULY AND REGULARLY ADOPTED this 22nd day of September, 2020.
CITY OF ROH RT PARK
Jose T. Callinan, Mayor
ATTEST:
Sylvia Lope uevas, City Clerk
Attachments: Exhibit A
ADAMS:Ay._ BELFORTE � STAFFORD:A CKENZIE: CALLINAN:
..6
AYES: ( 4 NOES: ( ) ABSEN (4 ) ABSTA (s)
State of California - Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT21045
1. GR¡¡IT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
Rohnert Park
3. Grant Period
From: 1010112020
To: 09130120214. Acerucv Ut¡r ro ADMINISTER Gnlrur
Rohnert Park Department of Public Safety
5. GRn¡¡r DescrupÏoN
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies may include impaired driving
enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt
enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public
awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These
strateqies are desiqned to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $54,500.00
7. Tenrrns AND GONDITTONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
. Schedule A - Problem Statement, Goals and Objectives and Method of Procedure
. Schedule B - Detailed Budget Estimate and Sub-Budget Estimate (if applicable)
. Schedule B-1 - Budget Narrative and Sub-Budget Narrative (if applicable)
. Exhibit A - Certifications and Assurances
. Exhibit B. - OTS Grant Program Manual
. Exhibit C - Grant Electronic Management System (GEMS)Access
*ltems shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.qov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
lN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8.roval atures
A. Gnnrur DrREcroR B. AurHonrzlrucOrncrRt-
Aooness: Tim Mattos
Director of Public Safety
tmattos@rpcity.org
(707) 584-2650
500 City Center Drive
Rohnert Park, CA 94928
,7¿#Jurttt¿ .-
..t i :,-., t: ! ) !. r1i' 1!a..,Nt ¡
Aug 13,2020 Tutu /V4,/tt1.Sep 3,2020
(Signature)(Date)(Signature)(Date)
D. AurHontztNG OFFrctAl or Ornce oF TRAFFIc SRrerv
AooREss: BarbaraRooney
Director
barbara. rooney@ots.ca. gov
(916) 5oe-3030
2208 Kausen Drive Suite 300
Elk Grove, CA 95758
Ne¡¡e:
Trrre:
EMAIL:
PHorue:
AooREss:
Jeff Justice
Lieutenant
jjustice@rpcity.org
(707) 588-3574
500 City Center Drive
Rohnert Park, CA 94928
C. Frscnl- oFFrctAL
AooRess: Aaron Johnson
Deputy Chief
ajohnson@rpcity.org
(707) 588-3580
500 City Center Drive
Rohnert Park, CA 94928
þ: &t,Sep 3,2020 $**-/,1*,Sep 10,2020
(Signature)(Date)(Signature)(Date)
811012020 8:09:42 AM Page I of 17
E. AccoururNc OrrrcrR oF OFFtcE or TRRrnc SRrery
Nnve: Carolyn Vu
AooREss: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
9. DUNS l¡¡roRn¡¡lor,¡
DUNS #:
RrctsrERro
Aooness:
Crrv:
Ztp+4:
9309 1 2980
500 City Center Dr
Rohnert Park
94928-'t 180
1 O. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y.CHAPTER STATUTE PROJECTED
EXPENDITURES
164 AL-21 20.608 0521-0890-101 2020 2020 BN20 $30,000.00
402PT-21 20.600 0521-0890-101 2020 2020 BN20 $24,500.00
AGREEMENT
TOTAL $54,500.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
$54,500.00I CERTIFY upon my own personal knowledge that the budgeted
funds for the current budget year are available for the period and
purpose of the expenditure stated above.
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ o.oo
OTS ACCOUNTING OFFICER'S SIGNATURE
Caralyn Vu .
a r: nlj,r :t i:.r!_¡ ¡ì. tilt i:t:;¡: ti) iì
DATE SIGNED
Sep 10,2020
TOTAL AMOUNT ENCUMBERED TO DATE
$54,500.00
811012020 B:09:42 AM Page 2 of 17
State of California - Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRn¡¡r NuugeR
PT21045
1. PROBLEM STATEMENT
The Cily of Rohnert Park is located in the southern central pûr1¡on of Sonoma Cor-rnty ancJ is primarily a
residential comrnunity wìth commercial businesse$ tomprising roughly one{lrird of the comnrunity. The City
is split intc two sections by Highway 101, predominantly consisting of commercial businesses to the west
and residential to the east. Rohnert Park is developing its identity and is increasing its draw for Sonoma and
8ay Area coun{ies.
Currentiy, the daytime population runs between 45,000-55,000 people; however, the city is home to Sonoma
Slate University which brings an additional 11,000 students each year to the ccmnruniiy. ln 2t12 the Green
Music Center was built at Sonoma State University and sìnce then has been successful ìn promoting large
events that attract musicians and perforrners year round" The Green Music Center can hoid up to 2500
people. Several of the events sell alcohol and without hotels within walking distance, pairons are left to ride
share or drive themselves. Sonoma State is located on the far east side of Rohnert Park and attendees must
drive through the middle of Rohnert Park to access Highway 101.
Sonoma Mountain Village is zoned as a mixed use property and is home to Sally Tomaloes, Xfinity and
AT&T along with many other businesses" Sally Tornatoes classifies themselves as an event center and
while it is a restaurant during the day and evening time, they also cater to large events. As of 2014 they
began hosting concerts during the summer" The venue can hold up to approximately 1500 people and
again attendees often drive through Rohnert Park to gain access to Hwy 101. Sonoma Mountain Village
also hosts many special events such as Waves to Wine, a fundraiser for multiple sclerosis that attracts over
1,600 bicyclists in addition to spectators to the area.
Located on the west side of Rohnert Park is the Graton Casino. This casino is one of the largest in the Bay
Area ccsting $S25 million and encompassing 320,000 square foot. lts doors opened November 5,2A13 and
has continuôusly drawn tens of thousands of people each week. ln Novernber 2016 it debuted a $175,000,
300,00û square foot, hotel and spa. According to Graton officials the casino draws close to 10 rnillion
patrons per year, and they plan to continue adding to the casino to bring in more visitors. The alcohol related
incidents that the City of Rohnert Park has experienced since the opening of the casino have been on a
steady rise. The local motelslhotels within Rohnert Park are continually filled to capacity which poses a
pedestrian problem, and there are three additional hotels currently planned and/or in development. Several
of the occupants of the motelslhoteis walk to the casino which poses safety concerns when drinking and
walkingldriving in Rohnert Park.
Several residential subdivisions that have broken grcund over the last few years have been built and are
now occupied. The three new neighborhoods as well as new apartment complexes also being built will
continue to significantly increase the population in the city. With this increase comes more traffic in and
around schools and the rest of the city as these subdivisions don't have shopping near them^ This forces
residents to use one of the three major arteries in town to conduct their shopping.
A developer purchased a 40 acre property in the middle of the city that will be called Station Avenue. The
project received its name due to the main train depot for Rohnert Park that will be on the east end of the
property. Station Avenue is zoned and is planned for a mixed use property. The project is currently
delayed, but when completed it will be the home of several businesses, restaurants, ã brewery and an
outdoor concert area bringing in several hundred patrons each day from Roirnert Park and neighboring
citieslcounties. A projected population increase of 58,000-102,000 annually over the next two years is slated
for this project.
There are two more light industrial projects slated to open in the next two years ihat bring another 275,004
people annually to the city" With all of the growth the city, wthere has been a rise in traffic collisions. Listed
below are the current collision data statislics for the City of Rohnert Park. Due to OTS funding last year,
there was a declirre in overall traffic collisions and injury collision for the first time in several years. The
åddition of the DUI officer and the additional overtime for traffic enforcement is helping.
811012020 B:09:42 AM Page 3 of 17
Currently, injury traffic collisions in Rohnert Park are remaining even with the pa st few years. ln 2017, there
l¡/ere a totalof 595 collisions of which 119 resr-¡lted in injury. ln2t18, there was an increase to 598 total
collisions of which 118 resulted in injury. ln2t19, there was â decrease in collisions with 548 total collisions
and 106 resulting in injury. Approximate$ 2A% of all collisions result in injury. The 2A% has been a
consistent percentage for injury related collisions as the collision rate either falls or increases. Even with the
decline last year, the 20o/o injury rate rennained consistent.
The OTS ccllision ratings has the Cíty of Rohnert Park ranked 39194 for fatal/injury collisions. ln 11 out of
the 15 categories the City of Rohnert Park is below 50%, and in 14 out of the 15 the City of Rohnert Park is
below 75%. With the help of the grant funding, the City of Rohnert Park has improved it's overall ranking
over the last 6 years. However, with the projected growth of the City, sworn officers are limited on their
proactive enforcement of ÐUl drivers. DUI collisions have steadily increased from 35 in 20'16 to 41 in 2018
with a slight decrease to 39 in 2019. DUI arrests have decreased from 133 in 2018 to 1 19 in 2019.
ln the last three years, the City of Rohnert Park has made a strong recruitment for new officers. Because
Rohnert Park Public Safety Officers are dual trained in police and fire it takes a new officer lwo years before
their training is cornplete. The funding by OTS allows officers to specifically target traffic related areas in the
city that would not othen¡¡ise be available on a regular shift. ln 2020, the City of Rohnert Park is working
with our local high schools and Sonoma State University to increase education efforts with the student
population in regards to drinking and driving. The City of Rohnert Park is also working with elementary and
middle schools educating and enforcing bicycle/pedestrian safety laws.
With the continued support from OTS, the City of Rohnert Park will be able to maintain the traffic safety
objectives, as well as, focus atlention on impaired driving as our community is a large target for these
dangerous activities.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.2. Reduce the number of persons injured in traffic crashes.3. Reduce the number of pedestrians killed in traffic crashes.4. Reduce the number of pedestrians injured in traffic crashes.5. Reduce the number of bicyclists killed in traffic crashes.6. Reduce the number of bicyclists injured in traffic crashes.7. Reduce the number of persons killed in alcohol-involved crashes.8. Reduce the number of persons injured in alcohol-involved crashes.9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
1 1. Reduce the number of persons killed in alcoholidrug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes,
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
Objectives:
lssue a press release announcing the kick-off of the grant by November 1s. The
kick-off press releases and media advisories, alerts, and materials must be
emailed to the oTS Public lnformation officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
B
1,
Target Number
1
2. Participate and report data (as required) in the following campaigns, NationalWalk
to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization,
National Distracted Driving Awareness Month, National Motorcycle Safety Month,
National Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA
Summer Mobilization, National Child Passenger Safety Week, and California's
Pedestrian Safety Month.
10
811012020 8:09:42 AM Page 4 of 17
3. Develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol
and traffic officers to be on the lookout for identified repeat DUI offenders with a
suspended or revoked license as a result of DUI convictions. Updated HOT sheets
should be distributed to atrol and traffic officers
12
44. Send law enforcement personnel to the NHTSA Standardized Field Sobriety
Testinq (SFST) (minimum 16 hours) POST-certified training
25. Send law enforcement personnel to the NHTSA Advanced Roadside lmpaired
Drivinq Enforcement (ARIDE) 16 hour POST-certified training.
16. Send law enforcement personnel to the DRE Recertification training
17. Send law enforcement personnel to SFST lnstructor training.
2B. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted
during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To
enhance the overall deterrent effect and promote high visibility, it is recommended
the grantee issue an advance press release and conduct social media activity for
each checkpoint. For combination DUI/DL checkpoints, departments should issue
press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs
for DUI/DL checkpoints should read "DUl/Driver's License Checkpoint Ahead."
OTS does not fund or support independent DL checkpoints. Only on an exception
basis and with OTS pre-approval will OTS fund checkpoints that begin prior to
1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or
ARlDEtrained.
209. Conduct DUI Saturation Patrol operation(s)
1510. Conduct Traffic Enforcement operation(s), including but not limited to, primary
crash factor violations.
51 1. Conduct highly publicized Distracted Driving enforcement operation(s) targeting
drivers usinq hand held cell phones and texting.
212. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or
during events with a high number of motorcycle incidents or crashes resulting from
unsafe speed, DUl, following too closely, unsafe lane changes, improper turning,
and other primary crash factor violations by motorcyclists and other drivers.
413. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in
areas or during events with a high number of pedestrian and/or bicycle crashes
resultinq from violations made by pedestrians, bicyclists, and drivers
214. Conduct Traffic Safety educational presentation(s) with an effort to reach
community members. Note: Presentation(s) may include topics such as distracted
driving, DUl, speed, bicycle and pedestrian safety, seat belts and child passenger
safetv.
3. MernOo OF PROCEDURE
A. Phase I - Proqram Preparation (1"1Quarter of Grant Year)
. The department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.. All training needed to implement the program should be conducted this quarter.
. All grant related purchases needed to implement the program should be made this quarter.
. ln order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of
the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI
convictions. The Hot Sheets may include the driver's name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUl. Hot
Sheets should be updated and distributed to traffic and patrol officers at least monthly.
. lmplementation of the STEP grant activities will be accomplished by deploying personnel at high
crash locations. Media Requirements. lssue a press release announcing the kick-off of the grant by November 15, but no earlierthan
October 1. lf unable to meet the November 15 date, communicate reasons to your OTS
Coordinator. The kick-off press releases and any related media advisories, alerts, and materials
must be emailed for approval to the OTS Public lnformation Officer at pio@ots.ca.qov, and
copied to your OTS Coordinator, 14 days prior to the issuance date of the release.
B. Phase 2 -hout Grant Yearo
Bl1012020 B:09:42 AM Page 5 of 17
a The department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.Media Requirements
Send all grant-related activity press releases, media advisories, alerts and general public
materials to the OTS Public lnformation Officer (PlO) at pio@ots.ca.qov, with a copy to your OTS
Coordinator. The following requirements are for grant-related activities and are different from
those regarding any grant kick-off release or announcement.
lf an OTS-supplied, template-based press release is used, there is no need for pre-approval,
however, the OTS PIO and Coordinator should be copied when at the same time as the release
is distributed to the press.
lf an OTS-supplied template is not used, or is substantially changed, a draft press release shall
be sent to the OTS PIO for approval. Optimum lead{ime would be 10 days prior to the release
distribution date, but should be no less than 5 working days prior to the release distribution date.
Press releases reporting the immediate and time-valued results of grant activities such as
enforcement operations are exempt from the recommended advance approval process, but still
should be copied to the OTS PIO and Coordinator when the release is distributed to the press.
Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre-publicity, but are encouraged to offer embargoed media
coverage and to report the results.
Use the following standard language in all press, media, and printed materials: Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
H ig hway Traffic Safety Administration.
Email the OTS PIO at pio@ots.ca.qov and copy your OTS Coordinator at least 30 days in
advance, a short description of any significant grant-related traffic safety event or program so
OTS has sufficient notice to arrange for attendance and/or participation in the event.
Submit a draft or rough-cut of all printed or recorded material (brochures, posters, scripts,
artwork, trailer graphics, etc.) to the OTS PIO at pio@ots.ca.qov and copy your OTS Coordinator
for approval 14 days prior to the production or duplication.
Space permitting, include the OTS logo, on grant-funded print materials; consult your OTS
Coordinator for specifics and format-appropriate logos.
Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for
a
a
a
a
a
a
o
a
a
consultation when deviation from any of the above requirements might be contemplated
G. Phase 3 - Data Collection & Reoortinq (Throughout Grant Year)l. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)2. Prepare and submit Quarterly Performance Reports (OPR) (due January 30, April 30, July 30,
and October 30). Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant
media activities. lnclude status of grant-funded personnel, status of contracts, challenges, or
special accomplishments.. Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.. Collect, analvze a nd report statistical data relating to the grant goals and obiectives.
4. METHoD oF EVALUATIoN
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (OPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded , or an explanation of why objectives were not completed
5. Aorrrut¡tstnalvE SuppoRT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
811012020 8:09:42 AM Page 6 of 17
State of California - Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRnruT NUMBER
PT21045
Fut¡o NuMeeR CRraloc
NuMeeR (CFDA)
Furuo DescRtPTtoN TorAL Allou¡rr
1644L-21 20.608 Minimum Penalties for Repeat
Offenders for Driving While
lntoxicated
$30,000.00
402Pr-21 20.600 State and Community Highway
Safetv
$24,500.00
COST CAIE.GORY FuNn
NUMBER
UNrr Cosr oR
RATE
UNITs ToTAL CoslrO
Gnar.lr
A. PERSoNNET, COSTS
Positions and Salaries
Straieht Time
$0.00
Overtime
DUVDL Checkpoints t64AL-21 $6,125.62 2 $ 12.2s 1.00
DUI Saturation Patrols 164AL-21 $712.80 20 $14,256.00
Benefits AL @.1.45%t64AL-21 $26507.24 I $384.00
Traffic Enforcement 402PT-21 $712.80 l5 $10.692.00
Distracted Driving 402PT-21 $712.80 5 $3,564.00
Motorcycle Safety 402PT-21 $712.80 2 $1,426.00
Pedestrian and Bicycle Enforcement 402PT-21 $712.80 4 $2,851.00
Traffic Safety Education 402PT-21 s712.80 ')$1,426.00
Benefits PT (ù.1.45%402PT-21 $ 19.9s8.40 1 $289.00
Category Sub-Total $47,139.00
B. TRÀVELEXPENSES
In State Travel 402PT-2t $4.2s2.00 1 s4,2s2.00
$0.00
Category Sub-Total s4,252.00
C. CoNrucruÀLSrRl'rcrs
$0.00
Category Sub-Total $0.00
D. EourpunNr
$0.00
Category Sub-Total $0.00
E. OrnnnDrREcr Cosrs
DUI Checkpoint Supplies T64AL.2I $3,109.41 1 $3,109.00
Category Sub-Total $3,109.00
F. INnrnncr Cosrs
$0.00
Category Sub-Total $0.00
GRANT T0TAL $54,500.00
811012020 8:09:42 AM PageT o'Í17
State of Galifornia - Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT21045
Buooer NenRllve
PeRsor'¡¡¡el Cosrs
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
DUI Saturati
department
on Patrols - Overtime for grant funded law enforcement operations conducted by appropriate
personnel.
Benefits AL @ 1A5% - Total OT Benefits Rate @ 1 .45%
1.45% Medicare
Traffic Enforcement - Overtime fo r grant funded law enforcement operations conducted by appropriate
department personnel
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Pedestrian and Bicycl
appropriate departme
e Enforcement - Overtime for grant funded law enforcement operations conducted by
nt personnel.
Traffic Safety Education - Overtime
appropriate department personnel.
for grant funded traffic safety presentations or campaigns conducted by
Benefits PT @ 1.45% - Total OT Benefits Rate @ 1.45%
1.45% Medicare
TRevel Expenses
ln State Travel - Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. Anticipated travel may include the Lifesavers 2021Conference, in Long Beach,
California. All conferences, seminars or training not specifically identified in the Budget Narrative must be
approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for
meals provided at conferences when registration fees are paid with OTS grant funds.
Co¡¡rR¡ctutl SeRvlces
Eoutprvrerur
OrneR Drnecr Cosrs
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints, Costs may include
28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10),
traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares,
PAS device supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items
may be purchaqed if approved by OTS. The cost of food and beverages will not be reimbursed.
l¡¡olnecr Cosrs
Sr¡reuerurs/DlscLAtMERS
Program lncome default statement:
There will be no program income generated from this grant.
811012020 B:09:42 AM Page 8 of 17
ß.3.
Enforcement Grant Quota Disclaimer:
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and
here under
811012020 8:09:42 AM Page 9 of l7
State of California - Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRIHT NUMBER
PT2104s
CeRrIrIcarIoNS AND ASSURANcES
HIGHWAY Sarery GRRnrs
U.S.C. GurpreR 4 ¡r,¡o Sec. 1906 Pue. L.109-59 AS AMENDED
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency
officials to civil or criminal penalties and/or place State in a high-risk grantee status in accordance with 49 CFR
t8.12.
The Officials named on the grant agreement signature page, that the Grantee Agency complies with all
applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect
with respect to the periods for which it receives grant funding. Applicable provisions include but are not lirnited
to the following:
GENERAL REQUIREMENTS. 23 U.S.C. Chapter 4 - Highway Safety Act of 1966, as amended
' 2 CFR part200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards
' 49 CFR Part 18- Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments.
' 23 CFR part 1300 - Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
' Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.,78 stat. 252), (çrohibits discrimination on
the basis of race, color, national origin) and 49 CFR part 21;
' The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal-aid programs and projects);
'Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of
1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
' Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination
on the basis of disability) and 49 CFR part 27;
' The Age Discrimination Act of 1975, as amended, (42 U.S.C. 610l et seq.), (prohibits discrimination on the
basis ofage);
' The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of
Title VI of the Civil Rights Act of l964,The Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the
programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or
activities are Federally-funded or not);
' Titles II and III of the Americans with Disabitities Act (42 U.S.C. l2l3l-12189) (prohibits discrimination
on the basis of disability in the operation of public entities, public and private transportation systems, places of
public accommodation, and certain testing) and 49 CFR parts 37 and38;
'Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations (prevents discrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations); and
' Executive Order 13166, lmproving Access to Services for Persons with Limited English Proficiency
(guards against Title Vl national origin discrimination/discrimination because of limited English proficiency (Lfp)
by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access
to programs (70 FR 74087-74100).
811012020 8:09:42 AM page i0 of 17
The State highway safety agency-
. Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race,
color, national origin, disability, sex, age, limited English proficiency, or membership in any other class
protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of,
or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally-assisted;
. Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non-Discrimination Authorities identified in this Assurance;
. Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with
all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
. Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non-Discrimination Authorities and this Assurance;
. Agrees to insert in all contracts and funding agreements with other State or private entities the following
clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees-
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law
or regulation, as set forth in appendix B of 49 CFR part 2l and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by
the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this
contract/funding agreement, the State highway safety agency will have the right to impose such
contracVagreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding
payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient
complies; and/or cancelling, terminating, or suspending a contract orfunding agreement, in whole or in part;
and
e. To insert this clause, including paragraphs (a)through (e), in every subcontract and subagreement and in
every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The state will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities
of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
811012020 8:09:42 AM Page 11 of '17
1. No Federal appropriated funds have been paid orwill be paid, byoron behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. lf any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub-award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
Ïhis certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying
activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials, in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
lnstructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification
set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. lf it is later determined that the prospective
primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. Ïhe prospective primary tier participant shall provide immediate written notice to the department or agency to
which this proposal is submitted if at any time the prospective primary tier participant learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civiljudgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of
those regulations.
811012020 8:09:42 AM Page 12 of 17
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the
clause titled "lnstructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, lneligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by
the department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to
comply with 2 CFR parts 180 and 1200.
L A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Excl usions webs ite ( https://www.sam. gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Exceptfortransactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsib/rty Matters-Primary Tier Çovered
Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civiljudgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or othenvise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal, State, or local) terminated for cause or default.
(2)Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
lnstructions for Lower Tier Participant Certification
811012020 8:09:42 AM Page 13 of l7
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. lf it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civiljudgment, debarmenf, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "lnstructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment,
Suspension, lneligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower
tier participants to comply with 2 CFR parts '180 and 1200.
7. A participant in a covered transaction'may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart g.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension, lneligibility and Voluntary Exclusion -- Lower Tier Covered
Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
811012020 B:09:42 AM Page 14 of 17
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal
funds only steel, iron and manufactured products produced in the United States, unless the Secretary of
Transportation determines that such domestically produced items would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic
materials will increase the cost of the overall project contract by more than 25 percent. ln order to use Federal
funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate
basis and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
ln accordance with Executive Order 13043, lncreasing Seat Belt Use in the United States, dated April 16, 1997,
the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company-owned, rented, or personally-owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this
Presidential initiative. For information and resources on traffic safety programs and policies for employers,
please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to
improving the traffic safety practices of employers and employees. You can download information on seat belt
programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at
www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns,
and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
ln accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving,
and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce
workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text
messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or
privately-owned vehicles when on official Government business or when performing any work on or behalf of
the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate
with the size of the business, such as establishment of new rules and programs or re-evaluation of existing
programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees
about the safety risks associated with texting while driving.
811012020 8:09:42 AM Page 15 of 17
ù[ale ut vitilturtila - \,ilil(;e ut I tdillu Ðdrely
OTS-55 Grant Electronic Management System (GEMS) Access
Exhibit C
\,KAN I ¡tUtVtE trK
PT2"t045
¡NSTRUCTIONS FOR ADDING OR UPDAT¡NG GEMS USERS
1. Each agency is allowed a total of FIVE 15ì MS Users
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly
Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
Gnnrur Dernrs
Grant Number:
Agency Name:
Grant Title:
Agreement Total:
Authorizing Official
Fiscal Official:
Grant Director:
P-f 21045
Rohnert Park Department of Public Safety
Selective Traffic Enforcement Program (STEP)
$54,500.00
Tim Mattos
Aaron Johnson
Jeff Justice
GunRerur GEMS Usen(s)
1. Aaron Johnson
Title: Deputy Chief
Phone: (707) 588-3580
Email : ajohnson@rpcity.org
Media Contact: No
2. Jeff Justice
Title: Lieutenant
Phone: (707) 5BB-3574
Email : jjustice@rpcity. org
Media Contact: Yes
3. Jerrod Marshall
Title: Traffic Sergeant
Phone: (707) 588-3520
Email : jmarshall@rpcity.org
Media Contact: Yes
811012020 8:09:42 AM Page 16 of 17
GEMS User 1
Add/Change n Remove Access I Add as a media contact? Yes ! NoE
Name Job Title
Email address Phone number
GEMS User 2
Add/Change n Remove Access f]
Add as a media contact? Yes I No n
Name Job Title
Email address Phone number
GEMS User 3
Add/Change n Remove Access fl Add as a media contact? Yes I No n
Name Job Title
Email address Phone number
GEMS User 4
Add/Change n Remove Access I Add as a media contact? Yes ! No n
Name Job Title
Email address Phone number
GEMS User 5
Add/Change n Remove Access !
Add as a media contact? Yes I No n
Name Job Title
Email address
Form compteted by: ft#rfu-
Phone number
Date: Aug L3,2020
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access
. /¿+l. /uft//¿Jeff J ustice}¡ lir:,:ir¡,;i: : :,rrlli:.1¡ ¡,lir
Signature
Aug 13,2020
Name
Grant Director
Date Title
i
Complete the below information if adding, removing or editing a GEMS user(s)
811012020 8:09:42 AM Page 17 of 17