HomeMy WebLinkAbout2020/11/10 City Council Agenda Packet
"We Care for Our Residents by Working Together to
Build a Better Community for Today and Tomorrow."
ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA),
SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION
JOINT REGULAR MEETING
Tuesday, November 10, 2020
Open Session: 5:00 PM
*COVID-19 NOTICE*
Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the
State of California and the Sonoma County Health Official’s March 17, 2020 and March 31, 2020
Shelter in Place Orders, the City Council Meeting will not be physically open to the public and City
Councilmembers will be teleconferencing into the meeting via Zoom Video Communications software.
How to observe the Meeting:
To maximize public safety while still maintaining transparency and public access, members of the
public can observe the meeting on Cable Channel 26 or by visiting meeting central on our website
https://www.rpcity.org/city_hall/city_council/meeting_central
How to submit Public Comment:
Members of the public may provide public comment by sending comments to the Clerk by email at
publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be
emailed until the close of the Agenda Item for which the comment is submitted. Email comments must
identify the Agenda Item Number in the subject line of the email and should be a maximum of 350
words, which corresponds to approximately 3 minutes of speaking time. The comments will be read for
the record, with a maximum allowance of 30 minutes of total public comments, subject to the Mayor’s
discretion. If a comment is received after the agenda item is heard but before the close of the meeting,
the comment will still be included as a part of the record of the meeting but will not be read for the
record or considered in connection with the agenda item.
American Disability Act Accommodations:
Any member of the public who needs accommodations should email the ADA Coordinator at
vperrault@rpcity.org or by calling 707-588-2221. The ADA Coordinator will use their best efforts to
provide reasonable accommodations to provide as much accessibility as possible while also maintaining
public safety in accordance with the City procedure for resolving reasonable accommodation requests.
Information about reasonable accommodations is available on the City website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources
City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org.
PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on
this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of
the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else
1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL
TO ORDER/ROLL CALL
(Adams_____Belforte_____Stafford_____Mackenzie_____Callinan_____)
2.PRESENTATIONS
2.A Mayor’s Proclamation: Proclaiming November 13, 2020 as World Kindness Day
Item 2.A.
3.SSU STUDENT REPORT
3.A By Emily Ann Miller, Vice President of External Affairs and Yeymi Perez, Community
Affairs Senator, Sonoma State University Associated Students, Inc. (SSU ASI)
4.DEPARTMENT HEAD BRIEFINGS
4.A Presentation by Director of Public Safety Mattos: Swearing In and Introduction of
Sergeant Matthew Snodgrass, Public Safety Officer Levi DeCarly, Public Safety Officer
Nick Forte, Public Safety Officer Gabby Guaiumi and Public Safety Officer Ernesto
Guzman
5.PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page 1 for information on how to submit public
comments.
6.CONSENT CALENDAR
All items on the Consent Calendar will be considered together by one or more action(s) of the City
Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community
Development Commission, whichever is applicable, unless any Council Member or anyone else
interested in a consent calendar item has a question about the item.
Council Motion/Roll Call Vote:
(Adams_____Belforte_____Stafford_____Mackenzie_____Callinan_____)
raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City
of Rohnert Park at, or prior to the public hearing(s).
RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil
Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines
specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time
within which the decision may be challenged to the 90th day following the date that the decision
becomes final.
SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section
54952.3): Members of the City Council receive no additional compensation as a result of convening this
joint meeting of the City Council and the Rohnert Park Financing Authority.
6.A Acceptance of Reports for:
6.A.1. City Bills Demands for Payment Dated October 16 through October 30, 2020
6.A.2. City- Cash Report for Month Ending September 30, 2020
6.A.3. Housing Successor Agency- Cash Report for Month Ending September 30, 2020
6.A.4. RPFA- Cash Report for Month Ending September 30, 2020
6.A.5. Successor Agency - Cash Report for Month Ending September 30, 2020
6.B Approval of Minutes for:
6.B.1. City Council/RPFA/Successor Agency Joint Regular Meeting, October 27, 2020
6.B.2. City Council/RPFA/Successor Agency Joint Regular Meeting, October 08, 2019
6.C Adopt Resolution 2020-097 Authorizing the City Manager to Increase Appropriations in
the Senior Center Non-Routine Maintenance Account in Fiscal Year 2020-21 for the
Senior Center Monument Sign Repair Project
Item 6.C.
6.D Adopt Resolution 2020-098 Authorizing and Approving a 2020 Master Services
Agreement with GHD, Inc. for Engineering Planning, Design, Construction Management,
and Related Services
Item 6.D.
6.E Authorize the City Manager to Execute Amendment 3 to Task Order 2019-05 with Green
Valley Consulting Engineers for Additional Construction Management and Inspection
Services for Bella Creek Apartments in an amount not to exceed $55,500 and a total Task
Order Value of $254,490.50
Item 6.E.
6.F Authorize the City Manager to Execute Task Order 2020-14 with GHD to Develop a
Local Road Safety Plan (LSRP) (CIP Project 2020-22) in an amount not to exceed
$72,195
Item 6.F.
6.G Adopt Resolution 2020-099 Approving and Authorizing the City Manager to Execute
Documents Including, a Consent to an Assignment and Assumption Agreement and an
Amended Affordable Housing Covenant, to Effectuate the Construction and Development
by Willow Glen Partners, LP, of the 36-Unit Affordable Apartment Project, Required by
the City’s Development Agreement for the Southeast Specific Plan Area (CEQA Status:
Consistent with the Final EIR for the Southeast Specific Plan)
Item 6.G.
7.REGULAR ITEMS
7.A Discussion and Direction on the Redwood Empire Municipal Insurance Fund and the
Merger with Public Agency Risk Sharing Authority of California to Create the California
Intergovernmental Risk Authority
A. Staff Report
B. Public Comments
C. Council discussion/direction
Item 7.A.
7.B Consider Approving a Proposal to Artistically Paint the City’s Traffic Signal Control
Boxes
A. Staff Report
B. Public Comments
C. Council discussion/direction
Item 7.B.
7.C Consider a Drive-Thru Holiday Lights Event Hosted by the Rohnert Park Chamber of
Commerce at the Community Center Complex
A. Staff Report
B. Public Comments
C. Council discussion/direction
Item 7.C.
7.D Consider Adding a Public Works Inspector Position to the Development Services
Department
A. Staff Report
B. Public Comments
C. Council discussion/direction
Item 7.D.
7.E City of Rohnert Park’s Response to Novel Coronavirus (COVID-19)
A. Verbal Staff Report
B. Public Comments
C. Council discussion/direction
8.COMMITTEE / LIAISON / OTHER REPORTS
This time is set aside to allow Council members serving on Council committees or on regional
boards, commissions or committees to present a verbal report on the activities of the respective
boards, commissions or committees on which they serve. No action may be taken.
8.A Standing Committees:
8.B Liaison Assignments:
8.C Outside Agency Appointments:
1. Santa Rosa Plain Groundwater Sustainability Agency Board Meeting (10/29)
2. Water Advisory Committee (WAC) and Technical Advisory Committee (TAC) to
Sonoma Water Joint Meeting (11/02)
3. Sonoma Clean Power Authority Board of Directors Meeting (11/5)
4. Sonoma County Transportation Authority/Regional Climate Protection Authority
(SCTA/RCPA) Board of Directors Meeting (11/09)
8.D Other Appointments:
9.COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place a particular item on a future agenda for Council consideration.
10.MATTERS FROM/FOR COUNCIL
Prior to agenda publication, any Councilmember may place an item on this portion of the agenda.
Upon the concurrence of two Councilmembers, the item may be added to a subsequent agenda for
deliberation and action. In accordance with the Brown Act, at the City Council meeting,
Councilmembers may not add items hereunder, except for brief reports on his or her own activities
or brief announcements regarding an event of community interest.
11.PUBLIC COMMENTS
Persons wishing to address the Council on any Consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those
wishing to address the Council should refer to Page 1 for information on how to submit public
comments.
12.ADJOURNMENT
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be
considered earlier or later than the time indicated depending on the pace at which the meeting proceeds.
If you wish to speak on an item under discussion by the Council which appears on this agenda, please
refer to page 1 for more details on submitting a public comment. Any item raised by a member of the
public which is not on the agenda and may require Council action shall be automatically referred to
staff for investigation and disposition which may include placing on a future agenda. If the item is
deemed to be an emergency or the need to take action arose after posting of the agenda within the
meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine
if it is an emergency item under said Government Code and may take action thereon.
AGENDA REPORTS & DOCUMENTS: Electronic copies of all staff reports and documents subject to
disclosure that relate to each item of business referred to on the agenda are available for public
inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or
documents subject to disclosure that are provided to all, or a majority of all, of the members of the City
Council regarding any item on this agenda after the agenda has been distributed will also be made
available for inspection on our website following the meeting.
DISABLED ACCOMMODATION: Any member of the public who needs accommodations should
email the ADA Coordinator at vperrault@rpcity.org or by calling 707-588-2221. The ADA Coordinator
will use their best efforts to provide reasonable accommodations to provide as much accessibility as
possible while also maintaining public safety in accordance with the City procedure for resolving
reasonable accommodation requests. Information about reasonable accommodations is available on the
City website at
https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources
CERTIFICATION OF POSTING OF AGENDA
I, _________________________, ____________________, for the City of Rohnert Park, declare that
the foregoing agenda was posted and available for review on ______________ ______, _________, at
Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also
available on the City web site at www.rpcity.org. Executed this _____ day of ________________,
_________ at Rohnert Park, California. _____________________________ Office of the City Clerk
PPP rrr ooo ccc lll aaa mmm aaa ttt iii ooo nnn
A PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK
D ECLARING N OVEMBER 13, 2020, AS
W ORLD K INDNESS D AY
Whereas, World Kindness Day was created in 1998 to highlight good deeds in the
community focusing on the positive power and the common thread of kindness; and
Whereas, kindness is a fundamental part of the human condition which bridges the divides
of race, religion, politics, gender and zip codes; and
Whereas, by recognizing these acts of kindness, all members of our community will be
made aware of the importance of being kind to others throughout the year; and
Whereas, the purpose of World Kindness Day is to remember the simple day-to-day acts of
kindness that enable our community to be a kinder, safer, and more secure place to live,
work and play; and
Whereas, the City of Rohnert Park challenges its residents to participate in random acts of
kindness throughout the year, and urge all citizens to participate in spreading kindness,
practicing respect, generosity, patience, and to be considerate of all others at all times.
Now, Therefore, be it Proclaimed that I, Josep h T. Callinan , as Mayor and on behalf
of the Rohnert Park City Council , do hereby recognize November 13, 2020, as
W ORLD K INDNESS D AY
Duly and Regularly P roclaimed this 10th day of November , 2020.
CITY OF ROHNERT PARK
Joseph T. Callinan, MAYOR
Item 2.A.
CITY BILLS/DEMANDS FOR PAYMENT
November 10,2O2O l/
Check Number: 265112 -265395
Dated: October 16,2020 - October 30,2020
TOTAL
$1,333,421.75
$1,333,421.75
Item 6.A.1.
Accounts PayableChecks for ApprovalUser:Printed:jstuardt013012020 - 2:30 PMCheck Number Check Date26stt2 10/1612020265tt3265114265t152651t626511726stt82651t92651202651211011612020General Fundr0n6/2020General Fundr0n6/2020General Fundt0lt6/2020General Fund101t612020General FundrÙt16t2020General Fundt0l16/2020General Fund10n6t2020General Fundr0n6t2020General FundAccount NameMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedAccounts Payable - Water EntrPage IFund NameGeneral FundVendor NameAmount1,418.94r,418.94429.20429.20884.95884.951,251.96t,251.96120.00120.00349.00349.002,272.002,272.00367.54367.541,006.941,006.94602.60602.60722.7rCheck Total:Check Total:Check TotalCheck Total:Check Total:Check Total:Check TotalCheck Total:Check Total:2651221011612020 water Utility FundRugals MarketCheck Total:
Check Number265122Check Datet0/1612020Fund NameSewer Utility FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGenera.l FundAccount NameAccounts PayableContract Svcs - PoliceRepairs & Maint Routine-PACSpec Dept Exp -PACSpec Dept Exp -PACSpec Dept Exp -PACGas&Oil-WaterSpec Dept Exp - EOCPostage&Shipping-PWSmTools&Equip-IWTRVeh Repairs for Fire-FleetRepairs & Maint Routine -FleetGas&Oil-FleetVeh Rep NonDeptmtl - FleetSpec Dept Exp - ParksVeh Repairs for Fire-FleetSpec Dept Exp - FleetHaz Materials - WaterHaz Materials- SewerSpec Dept Exp - Storm DrainsSpec Dept Exp - Storm DrainsVendor NameRugals MarketCheck Total:American Medical Response WestCheck Total:US BANKUS BANKUS BANKUS BANKCheck Total:US BankUS BankCheck Total:US BankCheck TotalUS BankUS BankCheck TotalUS BANKCheck TotalUS BankUS BankUS BankUS BankUS BankUS BankUS BankCheck TotalUS BankUS BankUS BankUS BankAmount2,173.592,896.30803.40265t2326512426sr24265124265124t0/20/202010t20t2020r0/20/202010t20/202010t20/2020r0/2012020t0/20/202010120/2020r0/20/2020t0/20/202010120/202010120/202010t20/202010t2012020t0/20/2020lo/2012020t0/20/2020r0t20/2020803.4084.8139.12171.682s.4426512526512526512626512726512726512810/20/2020r0120/202010t2012020Water Utility FundGeneral Fund Training & Travel - StrmDmNeighbrhd Upgrd WkFrce HsqSpec Dept Exp - NUWH Hmlss321.0550.0069.12ttg.t294.3094.30389.3210.20399.524.32r0/20/2020Water Utility Fund26st29265129265129265t29265129265r29265129ISF - FleetISF - FleetISF - FleetISF - FleetGeneral FundISF - FleetISF - Fleet4.328.725.9876.009.00239.0058. l222.79419.61I15.00l15.004.8719.00265t30265130265130265t30Water Utility FundSewer Utility FundGeneral FundGeneral FundPage2Check Total:253.87
Check Number265131Check Date10t201202026513226513226s132265133265133265133265t3326s133265133265r3326sr3326s13426513726513726513726s13726513726513826513826513826513826513826s138265138101201202010t20/2020t012012020t01201202010t2012020t0/2012020t0t20120201012012020t0/201202010t20/2020r0t2012020t0t20/2020t0/20t202010t201202010t20t2020r0t20/2020r0t20/2020t0/201202010t201202010/2012020r0t2012020r0t20/2020t0t2012020t0/20t2020ro/20t2020Vendor NameUS BankUS BankUS BankUS BankCheck TotalCheck Total:Check Total:Check Total:Check Total:Check TotalCheck Total:Fund NameSewer Utility FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundWater Utility FundWater Utility FundSewer Utility FundSewer Utility FundSewer Utility FundSewer Utility FundSewer Utility FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundAccount NameSpec Dept Exp -SewerSpec Dept Exp -PACSpec Dept Exp -PACAdvertising - PACSpec Dept Exp -PACRepairs & Maint Routine-PACRepairs & Maint Routine-PACProductions - ProductionRepairs & Maint Routine-PACRepairs & Maint Routine-PACRepairs & Maint Routine-PACRepairs & Maint Routine-PACDues & Subscription - WaterVehicle Rep & Maint - WTRDues & Subscription - SewerTraining & Travel-SewerRepain & Maint Routine -SewerRepairs & Maint Routine -SewerSpec Dept Exp -SewerSmTools&Equip-ParksSpec Dept Exp - ParksSmTools&Equip-ParksSpec Dept Exp - ParksSpec Dept Exp - ParksSmTools&Equip-ParksSpec Dept Exp - ParksAmount38.0638.0654.3422.9495.00US BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANK172.2823.879.3775.9336.8058.1 544.7734.46170.3026sr35t0t2012020General Fund1012012020 Sewer Utilþ FundDues & Subscription - ParksUS BankRepairs & Maint Routine -Sewer US BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANK453.6547.8847.8836.9936.99t92.0024.99348. l 969.55t69.7824.9815.5427.1628.2434.63216.99192.0074.9032.5423.742s.01265265136t36US BankUS BankPage 3
Check Number265r38265138265t38265138265r38Check Dater0t20/2020r0t2012020t0t20/2020t0/201202010/20t2020Vendor NameUS BANKUS BANKUS BANKUS BANKUS BANKUS BankUS BankAmount12.r386.9818.4556.4627.t2Fund NameGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundSewer Utility Fundwater utility FundSewer Utility FundWater Utility FundWater Utility FtmdWater Utility FundWater Utility FundGeneral FundSewer Utilify FundWater Utility FundWater Utilþ FundSewer Utility FundWater Utility FundWater Utility FundSewer Utility FundGeneral FundGeneral FundMeasure M ParksGeneral FundGeneral FundMeasure M ParksAccount NameSpec Dept Exp - ParksEquipment under 5K - ParksSpec Dept Exp - ParksSmTools&Equip-ParksSmTools&Equip-ParksVeh Rep & Maint- StreetsSpec Dept Exp - StreetsSupplies Exp- PS Main StationTraining&Travel-PWRepairs & Maint Routine-ASBldgSupplies Exp- PS Main StationRepairs & Maint Routine-ASBldgSmTools&Equip-PWSmTools&Equip-PWOffrce Equip - SWROffice Equip - WaterOffice Equip - SWROffrce Equip - WaterTraining&Travel-WTRLicense Permit & Fees - WaterLicense Permit & Fees - WaterDues & Subscription - ParksOffice Supplies - SewerLicense Permit & Fees - WaterLicense Permit & Fees - WaterEquipment under 5K - SewerEquipment under 5K - WaterEquipment under 5K - WaterEquipment under 5K - SewerSpec Dept Exp - ParksGas&Oil-ParksSpec Dept Exp-Meas M ParksSpec Dept Exp - ParksSmTools&Equip-ParksSpec Dept Exp-Meas M Parks571.0228.9938.0326st4026514026514026s14026514026514026514026s139265139t0/201202010t20/2020t0/20/2020l0/20t202010/20t2020t0/20/202010t20/2020t0t20/2020t0t20/2020t0t20/2020r0t20/2020t0t2012020r0t20t202010t20/2020t0/20/2020265141265141265141265141265141265t4t265141265141265141265141265141265141265141265141265141t0t20/2020t0/20/2020r0/20/2020t0t20/2020t0/20/2020r0120/2020t0/20/2020r012012020t0/20t2020t0/20t2020t0/20/202010/201202010t20t202010t20/2020r0120/2020US BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKCheck TotalCheck Total:Check Total:67.0242.361,095.00s0.0045.58209.57-129.4rt29.4rt,442.51r57.20157.19143.05143.0696.50392.00412.0076.1523s.95t2.15I 1.5ó129.59129.59r99.74199.7326514226514226sr42265142265142265142Page 4Check Total2,495.4685.0023.05367.1410.4743.471,452.14
Vendor NameAmount265143265143265143265r43265143265143265r43265143265t43265143265143265r43265143265143265r43265r43265143265144t0t20/20201012012020r0t20t202010t20/2020t0/201202010t201202010t201202010t201202010t20/2020t0t2012020r0t2012020r0t201202010t2012020101201202010120/2020r0t2012020t0t2012020US BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BANKCheck Total:Check TotalCheck Total:Check Total:Check Total:1,981.275.466.s612.938.6860.52-7.2612.7126.753.2424.211.9115.807.r922.0110.8932.7429.53Check Number Check Date Fund NameAccount NameSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSpec Dept Exp -BARCSports Supplies - SpCSpec Dept Exp -SewerOffice Supplies - SewerVeh Rep NonDepfrntl - FleetSpec Dept Exp -SewerGas&Oil-StreetsSpec Dept Exp - StreetsSpec Dept Exp - ParksTree Removal In-Lieu Fee DepEquipment Rental - ParksSpec Dept Exp -SewerVehicle Rep & Maint - Sewer26514526514526514s265145101201202010/2012020r0t20/2020t0t2012020t0/2012020t0/201202010120/2020r0t2012020t0t201202010t20/202010t20t202010t20/2020General FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundSewer Utility FundSewer Utility FundISF - FleetSewer Utility FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundSewer Utility FundSewer Utility FundUS BankUS BankUS BankUS BankUS BarìkUS BankUS BankUS BankUS BankUS BankUS BankUS Bank273.8714.9914.9944.56206.5532.6036.64320.3518.8221.t7145.60145.60-145.60185.5928.5528.5523.89r4.9926514626s146265146265146265146265147265r482651481012012020 Water UtilitY FundDistributionSystemRepair-Water US bankPage 5Check Total:
265t49265149265149265149265149265149t0t20/202010t201202010/2012020t0t20/2020r0t20/2020t0t20/2020US BANKUS BANKUS BANKUS BANKUS BANKUS BANKUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankUS BankCheck Total:Check Total:Amount42.3981.2719.0017.382.50180.00180.0080.00478.8816.63-16.63200.76305.00737.6040.00158.57tr7.l9r37.681,696.800.44-0.4496.35221.828.1065.18391.4539.36I 18. r0157.462,778.032,778.03l65.ll165. I I54,895.20Check Number265148Check Datet0t20t2020Fund NameSewer Utilþ FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundWater Utility FundGeneral FundWater Utility FundWater Utility FundWater Utility FundWater Utility FundWater Utility FundWater Utility FundWater Utility FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundAccount NameRepairs & Maint Routine -SewerTraining & Travel - AquaticsSpec Dept Exp - RPCCSpec Dept Exp -BARCSpec Dept Exp - AquaticsSpec Dept Exp - SpCSpec Dept Exp - RPCCRepairs & Maint Routine-WaterSales Tax PayableRepairs & Maint Routine-WaterLicense Permit & Fees - \\'aterRepairs & Maint Routine-WaterGas&Oil-WaterRepairs & Maint Routine-WaterSpec Dept Exp - WaterRepairs & Maint Routine-WaterSpec Dept Exp - StreetsSales Tax PayableSpec Dept Exp - StreetsSmTools&Equip-StreetSpec Dept Exp - SûeetsSmTools&Equip-SfreetContract Svcs - CHContract Svcs - PoliceRetention Payable - GFUniform Purchases - FireCheck Tot¿l:US BankUS BankUS BankUS BankUS BankUS BankCheck Total:Access CIGLLCAccess CIG,LLCCheck TotalAIREXCHANGE, INC.Check TotalAll Star Fire Equipment Inc.Check Total:Burke, Williams & Sorensen, LLPVendor NameUS Bank265150265r5026515026515026515026s150265150265150265r50ro/20/202010/20t2020r0/20/2020r0t20/2020t0t20t2020t0/20t2020t0/20/202010/20/202010t201202026515126515126515t2651512651512651512651522651522651s3265154t0/20/202010/20/202010t20/202010/20/2020r0120/202010t20/202010/20t2020t0/20t2020t0t20/2020t0/20t2020265155t0/20/2020General FundLegal Svcs - LegalPage 6
265157265157265 I 58265t59Check Number Check Date Fund Name2651561012012020General FundAccount NameVendor NameSpec Dept Exp - PS Bldg-North CulliganCheck Total:Check Total:Mahir DaoudiMahir DaoudiCheck Total:DC Electric Group Inc.Check Total:Eureka Oxygen Co.Check Total:FastenalFastenalFastenalFastenalCheck TotalFirst Alarm Securities ServicesCheck Total:Frozen Fresh Foods, Inc.Check Total:Government Revenue Solutions Holdings I,LIGovemrnent Revenue Solutions Holdings I,LICheck Total:Grainger Inc.Grainger Inc.Grainger Inc.Grainger Inc.Grainger Inc.Grainger Inc.Grainger Inc.Grainger Inc.Grainger Inc.Grainger Inc.10t20120201012012020t0/2012020r0t2012020r0t20/2020r0t201202010t201202010120/2020General FundGeneral FundGeneral FundGeneral FundWater Utility FuûdWater Utility FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundISF - FleetGeneral FundGeneral FundGeneral Fund10t20t2020General Fundt0/2012020General FundVehicle Rep & Maint - PoliceVehicle Rep & Maint - PWRepairs & Maint Routine-AquatiPool Chemicals - AquaticsSpec Dept Exp - StreetsSpec Dept Exp - ParksSpec Dept Exp - WaterSpec Dept Exp - WaterContract Svcs - CHSpec Dept Exp - CHContract Svcs - FINContract Svcs - FINSpec Dept Exp - StreetsSpec Dept Exp - StreetsRepairs & Maint Routine - CIIARepairs & Maint Routine - SPCSpec Dept Exp - StreetsRepairs & Maint Routine-AquatiSpec Dept Exp - FleetSpec Dept Exp - StreetsSpec Dept Exp - StreetsSpec Dept Exp - StreetsAmount54,895.20145.00145.00490.00r0.00500.00487.95487.95230.55265160265160265t60265160230.55I 15.41I15.41r 15.437.55353.8043.04265161265162265r6326s16326516426516426516426516426516426516426516426516426st64265164r0t2012020General Fundr0t2012020General Fund43.04127.74r0t20t2020t0t2012020t0/201202010t20/2020r0t2012020t0t20t2020t0/20t2020t0/2012020r0t2012020t012012020r27.7493s.19164.57t,099.7635.4612.8r82.t1327.073.1978.1388.09-3.1926.3346.00PageT
Check Number265164265164265164265t64Check Dater0t2012020t0t2012020101201202010/20/2020f'und NameSewer Utility FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral Fund265165265166265166265167265t68265168265168265169265170265t7126517226517310/20t2020tlotzotzozo10t201202010t20/202010/20/202010t2012020r0t20/202010t20t202010t20/2020t0/20t2020t0/20/202010t20/202010t20/2020t0/20/2020t0/20t2020t0/201202010/20t2020Account NameSpec Dept Exp -SewerSmTools&Equip-PWSpec Dept Exp - ParksSpec Dept Exp - PWSpec Dept Exp - AquaticsSpec Dept Exp - ParksSpec Dept Exp - ParksRecruiünent - CMOffice Supplies - FinanceOffice Supplies - FinanceSales Tax PayableEquipment under 5K - PoliceContract Svcs - PS MainRec Refund ClearingConfract Svcs - FINOffice Supplies - CHGas&Oil-FireGas&Oil-FireGas&Oil-PoliceDiesel Fuel InventoryUnleaded Fuel InventoryVendor NameGrainger Inc.Grainger Inc.Grainger Inc.Grainger Inc.Check Total:dba:Associated Services Harold A. Steuber,IncCheck Total:Horizon Distributors Inc.Horizon Distribr¡tors Inc.Check Total:Integfity Support Services, Inc.Check Total:JAY'S ENGRAVING & RUBBERJAY'S ENGRAVING & RUBBERJAY'S ENGRAVING & RUBBERCheck Total:KBA Docusys Inc.Check Total:Kone IncCheck Total:Chanthorn LoveCheck Total:MGT of America LLCCheck Total:Werle Enterprise,LlC National Print and PronCheck Total:Nick Barbieri Trucking, LLCNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCAmount127.24216.4219.2441.711,r00.618.008.00597.9351.35649.28124.20124.20354.06-0.790.79354.06588.34588.34126.20126.2090.0090.00787.50787.50679.05679.05427.91372.61647.41115.98508.82265174265174265174265174265174Page I
Check Number265174265174265174Check Date10120/202010t20t2020r012012020Fund NameGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundAccount NameUnleaded Fuel InventoryUnleaded Fuel InventoryGas&Oil -PoliceRpr & Maint Non-Routine-PSMainRpr & Maint Non-Routine-PSMainRpr & Maint Non-Routine - PS NContract Svcs - RPCCUniform Purchases - FireVendor NameNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCCheck Total:Ramsay-Bilese CorpRamsay-Bilese CorpCheck Total:Rentokil North Americ4lnc.Rentokil North Americ4lnc.Check Total:Deborah SmithCheck Total:Varsity Brands Holding Co., Inc.Check Total:Burke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, rüilliams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, rWilliams & Sorensen, LLPBurke, Williams & Sorensen, LLPBurke, Williams & Sorensen, LLP1012012020General Fundt0/2012020Amount265.77204.07518.223,060.79605.00770.001,375.0085.0075.00160.001 51. l6l5 l. r6r,335.0026517526517s26517626517626s177265178101201202010/2012020r0t2012020r0t2012020265179265179265179265t79265t79265179265179265179265179265179265179265r79265179265r7926s179265179265179265179265179265179265r79265179t0/2U202010t2112020tot2U2020r0t2U2020r0t2r/202010t2U20201012u20201012112020t012U2020r0t2y2020r0t2U20201012U20201012U2020101211202010t2v2020r0t2v202010t2t/2020r0t2v2020t0/2v2020t012u202010t2r/2020r0t2t/2020General FundSpec Dept Exp - ParksCapital Projects Fund TR-84 Intersection ImprvSuccessor Agency Housing FuLegal Svcs - HousingGeneral Fund Legal Svcs - LegalSewer Captial Project Fund 2019 Interceptor Outfall - P2General Fund Developer Refundable DepositsGeneral Fund 2297 Revenue - DSGeneral Fund 2297 ExPenses - DSCapital Projects Fund TR-84 Intersection ImprvGeneral Fund Legal Svcs - LegalSuccessor Agency Housing FurLegal Svcs - HousingGeneral Fund Legal Svcs - LegalWater Capital Project Fund WA-57 Downtown WTR Imprv2007R - PFF Loan Repaymts WW-36 Downtown SWR ImprvmntCapital Projects Fund Sonoma Mür Village ProjectCapital Projects Fund Southeast Dist- Specific PlanCapital Projects Fund University Dist. Specific PlanGeneral Fund Developer Refundable DepositsGeneral Fund 2297 Revenue - DSGeneral Fund 2297 ExPenses - DSSewer Captial Project Fund 2019 Interceptor Outfall - P2Capital Projects Fund PR-109 Court Surfaces- AliciaCapital Projects Fund PR-49 Trail to Crane Creek Prk1,335.00609.34434.5523,114.2785.80312.00-312.00312.00743.606,424.602,041.525,998.72131.56131.56r,165.32r,079.00r,829.362,028.52-2,028.522,028.5285.801,544.40153.40Page 9
Check Number Check Date Fund Name265180265 I 80265 I 80265181265181265 I 8l265181r0t2v2020t0/2U202010/21/2020t0l2t/2020t0t21/2020t0/2u202010/21t2020General FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral Fund47,913.32330.00330.00412.501,072.5052.1230.0052.12313.48Amount447.7256,065.9456,065.945,075.005,075.0098.7598.755,903.745,903.74399.99399.9941.9841.98412.66412.66403.07403.0720.1620.16248.50t0/2t/2020Capital Projects Fund TR-l2l P/P Singal Head Converst0t2y2020General FundTelephone & Inteme-Aquatics10121/2020ISF - Information Technology Telephone & Internet - ITr0/2u2020General FundTelephone & Intem - PS Bldg-Nt0/21/2020General FundTelephone & Intem - PS Bldg-Nt0/2v2020ISF - Information Technolory Telephone & Intemet - IT10/2t/2020General FundTelephone & Intem - PS Bldg-S10/2t/2020General FundTelephone & Internet - RPCC10/21/2020 ISF - Information Technology Telephone & Internet - ITVendor NameCheck Total:Captions Unlimited of Nevada Inc.Captions Unlimited ofNevada Inc.Captions Unlimited ofNevada Inc.Check Total:CITY OF ROHNERT PARKCITY OF ROHNERT PARKCITY OF ROHNERTPARKCITY OF ROHNERT PARKCheck Total:Sonoma County Public Safety ConsortiumCheck Total:Whitlock & Wefurberger Transportation, Inc.Check Total:AT&TCheck Total:AT&TCheck Total:Account NameContract Svcs- CCContract Svcs- CCContract Svcs- CCWater Costs-ParksWater Costs- StreetsWater Costs-ParksWater Costs-ParksContract Svcs - Police265182t012U202026st83265184265t8526s186265187265 r 8826s189265190AT&TAT&TAT&TAT&TAT&TCheck Total:Check Total:Check Total:Check Total:265t91Page 10AT&TCheck Total:
Check Number Check Date Fund Name265r921012112020General Fund265r931012U2020General FundAccount NameTelephone & Internet - PWTelephone & Internet - RPCCTelephone & Internet- PACTelephone&Intemet-PWTelephone & Inteme-AquaticsPG&E - PWPG&E - SewerPG&E - WaterPG&E - FleetPG&E - AquaticsPG&E - Gold RidgePG&E - SrCPG&E -BARCPG&E LBRCVendor NameAT&TCheck Total:Check Total:Check Total:Check Total:AT&TAT&TAmount248.5020.1620.1663.7863.78173.6240.32213.9442.6842.6841.9841.98r49.96r49.9664.7664.76t,576.268,031.1552,791.291,529.9063,928.604,940.734,940.731,307.98r,456.60230.13229.953,224.66767.84265194265194265195265196265t97265198265199265r9926519926519926520026520r265201265201265201t012u20201012v202010t2U202010t21/2020tot2U2020t0/2112020r0t2v2020r0t2U2020t0t2r/2020t0t2U202010/2112020General FundGeneral FundGeneral FundSewer Utility FundWater Utility FundISF - FleetGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundATAT&T&Tr0t2U2020General Fundr0t2v2020General Fundt012y2020General Fundtot2lt2020General FundTelephone & Internet - RPCCAT&TTelephone & Internet - RPCCComcastTelephone & Internet - CHComcastCheck TotalCheck Total:Check Total:Check Total:Pacific Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricCheck Total:Pacihc Gas & ElectricCheck Total:Pacific Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricCheck Tot¿lPacific Gas & Electric1012112020 Wilfied Widening Maintenc JEPG&E - Wilfred JEPA265202Page 1 1
Check Number Check Date Fund Name26s203t0/2u2020General FundAccount NamePG&E - StreetsPGE - AS BldgPG&E - PS Main StationPG&E - PS Bldg-NorthPG&E - PS Bldg-SouthDebt Srvcs Principal - ParksDebt Srvcs Principal - PS MainPG&E - ParksHSABank PayableDef Comp Payable-GwDef Comp Payable-GwDef Comp Payable-GwDef Comp Payable-GwVendor NameCheck TotalPacific Gas & ElectricCheck TotalPacific Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricCheck Total:Pacific Gas & Electric Payment Research TearPacific Gas & Electric Payment Research Tea¡Check TotalPacific Gas & ElectricCheck TotalHSABankCheck Total:Nationwide Retirement SolutionsCheck Total:Nationwide Retirement SolutionsNationwide Retirement SolutionsNationwide Retirement SolutionsCheck TotalUnited WayCheck TotalCheck Total:ABM Services IncCheck Total:American Panna ChampionshipCheck Total:26520426520426s20426520426520526520s26520626520726520826s20926520926520926s210265211265212t0/2U2020t0/2U202010/21/2020t0lzt/2020r0t2t/2020r0t2U2020r0t2r/2020r0t2t/202010t2U2020t0t2l/2020t012U202010/21/2020General FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral Fundr0l2t/2020General FundUnited Way Payable10/22/2020General FundMgint Med Reimb- Retiree Medt0/23t2020General FundJariitorial Svcs- PWRP Fountation Trust Fund Small Grants Program - RPFAmount767.843,234.213,234.2t1,768.1 I13,t26.971,063.71406.1 l16,364.900.010-010.024,922.044,922.041,169.221,169.221,047.631,047.631,000.005,167.601,750.007,917.6040.0040.00553. l0553.1051 l .865l I .862,500.002,500.002652t3t0123/2020Page 12
Check Number2652142652142652t4265214265214265214Check Dater0t231202010t2312020r0t23t202010t23/2020r0123120201012312020r0t23/20201ot23t2020t0t2312020t0/231202010t23/2020r0t23t2020t0/231202010/23t2020t0t231202010t2312020Fund NameISF - FleetWater Utility FundSewer Utility FundGeneral FundGeneral FundGeneral FundISF - FleetISF - FleetMeasure M ParksMeasure M ParksMeasure M ParksMeasure M Pa¡ksGeneral FundGeneral FundISF - FleetISF - Fleet10t23t2020General Fundt0t23t2020General Fund1012312020General Fund1012312020 Sewer UtilitY Fundr0t2312020ISF - FleetAccount NameUniform Laundry Svcs -FleetUniform Laundry Svcs -WaterUniform Laundry Svcs -SewerUniform Laundry Svcs-PWUniform Laundry Svcs-Sf eetUniform Laundry Svcs -Pa¡ksVeh Repairs for Fire-FleetVeh Repairs for Parks-FleetSpec Dept Exp-Meas M ParksSpec Dept Exp-Meas M ParksSpec Dept Exp-Meas M ParksSpec Dept Exp-Meas M ParksSAExams-PoliceContract Svcs - StreetsEquipment under 5K - StreetsUniform & Boots- SewerVeh Repairs for Fire-FleetSpec Dept Exp - PWSpec Dept Exp - ParksVeh Repairs for Police-FleetVeh Repairs for Police-FleetVendor NameAramark Uniforms & Career Apparel Group, ìArama¡k Uniforms & Career Apparel Group, ìAramark Uniforms & Career Apparel Group, JAramark Uniforms & Career Apparel Group, ìA¡amark Uniforms & Career Apparel Group, 1Aramark Uniforms & Career Apparel Group, ìCheck Total:Bridgestone Americas, Inc.Bridgestone Americas, Inc.Check TotalCALMATCO.CALMATCO.CALMAT CO.CALMATCO.Check Total:County of Sonoma Dept. Of Health ServicesCheck Total:DC Electric Group Inc.Check Total:FastenalCheck Total:Fraser Shoes, Inc.Check Total:Golden State Emergency Vehicle Service IncCheck Total:Grainger Inc.Grainger Inc.Check Total:Hansel Ford Inc.Hansel Ford Inc.Amount27.9654.733 1.6032.7038.47181.5826521526521526s2r626521626521626521626521726521826521926522026522r265222265222265223265223367.041,607.t9300.571,907.76164.42t64.42164.42r64.42657.681,800.001,800.00I 03. l3103.13r,7t9.56r,719.56284.47284.474,401.444,401.44t82.7274.48257.201,455.l5776.73Page 13Check Total2,231.88
Check Number265224Check Date10/23/202010/23/2020General FundRepairs & Maint Routine - CHAt0t2312020General FundEquip Lease - CH1012312020ISF - FleetVeh Repairs for Parks-Fleet10t23/2020ISF - FleetVeh Repairs for Streets-Fleetr0t23/2020Casino Waterway Fund Contract Svcs - WRCVendor NameHOTSY CLEANING EQUIPMENTCheck Total:Pace SupplyCheck Total:Pitney Bowes Global Financial Services LLCCheck Total:PowerplanCheck Total:Productivity Plus AccountCheck Total:Stephen PyeCheck Total:R&B A Core & Main CompanyR&B A Core & Main CompanyCheck Total:Real VNC LimitedCheck Total:Redwood Lock lnc.Redwood Lock Inc.Redwood Lock Inc.Redwood Lock Inc.Redwood Lock Inc.Check Total:Refrigeration Supplies DistributorCheck TotalSafety-Kleen Systems Inc.Check TotalSanta Rosa Auto PartsSanta Rosa Auto PartsFund NameISF - FleetWater Utility FundSewer Utility FundGeneral FundSewer Utility FundGeneral FundGeneral FundMeasure M Pa¡ksGeneral FundISF - FleetISF - FleetISF - FleetAccount NameVeh Repairs for Streets-FleetSmTools&Equip-WTRRepair & Maint Equip - SWRSpec Dept Exp -PoliceSpec Dept Exp -SewerSpec Dept Exp - ParksSpec Dept Exp - StreetsSpec Dept Exp-Meas M ParksRepairs & Maint Routine - CHHaz Materials - FleetVeh Repairs for Police-FleetVeh Repairs for Pa¡ks-FleetAmount14.3614.366.106.10797.04797.0456.3056.30297.71297.711,620.001,620.00372.06-167.87204.r92,650.002,650.0014.1418.49485.1 I17.67458.79994.20534.30534.3075.0075.00l,051.0968.7426522526522626s22726522826522926s23026523026523126523226523226523226523226s23226s23326s23426s235265235r0/23/2020t0/23t2020t0/231202010t23/2020t0/2312020t0/23/2020t0t23/2020t0/23/2020r0t23/2020r0123/202010t23/20201012312020 ISF - Information Technolory Softwr License & Maint - ITPage 14
Check Number Check Date Fund NameAccount NameUniform Purchases - PoliceUniform Purchases - PoliceUniform Purchases - PoliceUniform Purchases - PoliceSpec Dept Exp-Meas M ParksSpec Dept Exp - StreetsSpec Dept Exp - StreetsProperty Tax - NonDePtProperty Tax - NonDePtPropertyÆossessory Tax-GolfProperty/Possessory Tax-GolfVendor NameCheck Total:Santa Rosa Uniform & Career ApparelSanta Rosa Uniform & Career ApparelSanta Rosa Uniform & Career ApparelSanta Rosa Uniform & Career ApparelCheck Total:SDI Presence LLCCheck Total:SERVPRO of Petaluma./Rohnert ParkCheck Total:Sherwin WilliamsSherwin WilliamsSherwin WilliamsCheck Total:Check TotalSonoma County Tax CollectorSonoma County Tax CollectorSonoma County Tax CollectorSonoma County Tax CollectorCheck Total:Splash Express ofSanta Rosa LLCSplash Express ofSanta Rosa LLCSplash Express ofSanta Rosa LLCCheck Toø1:Sweet Lane Nursery and Vineyards, Inc'Sweet Lane Nursery and Vineyards, Inc.Sweet Lane Nursery and Vineyards, Inc.Sweet Lane Nursery and Vineyards, Inc.26523626523626523626523626s23726523826523926523926523926524026524126524126s24126524126524226524226524226524326524326s24326524310t23/202010t2312020t012312020r0t2312020r012312020t0t2312020r0t23t2020r0t23/2020r0t23t202010t2312020t01231202010t23/2020t0/2312020t0t2312020t0/23t2020t0t23t2020t0123/202010123120201012312020General FundContract Srvcs-Systm DvlPmnt1012312020 Neighbrhd upgrd wkFrce Hsn contract Srvcs- NUWH Hmlss1012312020 Wæer UtilitY FundGeneral FundGeneral FundGeneral FundGeneral FundMeasure M ParksGeneral FundGeneral FundGeneral FundGeneral FundGolf Course Enterprise FundGolf Course Enterprise FundDistributionSystemRepair-Water Soiland Co., Inc.Amount1,1 19.831,062.961,128.26610.95432.573,234.7429,050.0029,050.00993.92993.92362.5730.s23.69396.7864.2064.201,182.581,182.583,864.003,864.0010,093. r 613.0052.0013.0078.00989.63989.63-989.632,006.442,996.07209.00General FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundSewer Utility FundVehicle Rep & Maint - DSVehicle Rep & Maint - PoliceVehicle Rep & Maint - PWSpec Dept Exp - ParksTree Removal In-Lieu Fee DePTree In Lieu Revenue - ParksSpec Dept Exp -SewerDistributionSystemRepair-Water Syar Industries Inc.26524410123/2020 Water Utility FundPage 15Check Total:
Check Nurnber Check Date Fund NameAccount Name26524510/23t2020Water - Capital Preservation Equip over 5k-Cptl Preserv WTR2652461012312020General FundContract Srvcs-Systm Dvlpmnt26s24710/23t2020General FundContract Svcs - Parks26s24810123/2020General FundSpec Dept Exp - StreetsWater Capital Project FundWater Capital Project FundWA-51 Keiser Parallel PipelineWA-51 Keiser Parallel PipelineVendor NameCheck Total:SyCal Engineering, Inc.Check Total:Tyler Technologies, IncCheck Total:UCPNBCheck Total:United Rentals North American,Inc.Check Total:WRA, IncWRA" IncCheck Total:Yarbrough Bros. Towing, Inc.Yarbrough Bros. Towing, Inc.Check Total:Teresa ZwillingerTeresa ZwillingerTeresa ZwillingerTeresa ZwillingerCheck Total:ABM Services IncABM Services IncABM Services IncABM Services IncCheck Total:ARGONAUT CONSTRUCTORSCheck Total:BOLT STAFFI}TG SERVICE INC.Check Toøl:Coastland Civil Engineering, Inc.Amount209.00320.27320.277,140.007,140.004,4t2.t24,412.t268.6768.6722,68t.039,932.3632,613.3970.004s.0026524926s2492652502652502652512652512652s126525126525226525226525226525226525326525410t231202010/231202010/23/2020tol23/2020to/23/202010/23/202010123/202010123/2020t0t23/202010t23/2020t0t23/2020tol23/2020General FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundContract Svcs - PoliceContract Svcs - PoliceTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Internet-EOCJanitorial Svc-PS Main StationJanitorial Svcs - ASJanitorial Services - CHContracted Svcs - EOC115.0022.0050.0024.00r4.001012312020Water Capital Project Fund Retention Payable - WTR CIP1012312020ISF - Information Technology Contract Svcs - ITTR-l3l 20-21 Vrs Sts Prv Maintr 10.002,s39.16676.891,276.791,240.125,732.96319,664.99319,664.99487.63487.635,670.0026525510t23/2020Capital Projects FundPage 16
Check Number265255Check Date10t23120202652562652s62652s626s25726525826525826525826525826525926525926526026526126s262265263265264265264265264265264265264265264t01231202010t23/202010/2312020t01231202010t23/2020t01231202010/2312020r0t23t20201012312020101231202010t23t20201012312020t0t23t2020t0t231202010t23t2020GHD INC.GHD INC.GHD INC.GHD INC.Amount14,715.0020,385.00208.83208.83208.84626.50300.00300.008,833.501,564.0035,553.784,034.5049,985.78179,391.38-8,969.57170,421.8r872.59872.593,r50.003,r50.003,432.723,432.72r,3s0.251,350.25180.57341.7828.8926.1426.14253.45Fund NameWater Capital Project FundAccount NameWA-27 Commerce Wtr Ln RPlcmntVendor NameCoastland Civil Engineering, Inc.Check Total:FastenalFastenalFastenalCheck TotalFraser Shoes, Inc.Check Total:t0/2312020General FundGeneral FundGeneral FundWater Utility FundCapital Projects FundSewer Captial Project FundCapital Projects FundSewer Captial Project FundSpec Dept Exp - StreetsSpec Dept Exp - ParksSpec Dept Exp - WaterUniform Purchases - StreetsTR-35 Keiser Recon West SegmenWW-30 Sewer Sys Mstr PlanTR-105 State Farm Dr Rehab PhlW\M-33 Station #1 VFD & Motors1012312020General FundSoftwr License & Maint - CC1012312020General FundRecruitment - Police10t2312020General FundEquipment under 5K - Fire10/2312020 capital Projects Fund TR-105 state Farm Dr Rehab PhlCapital Projects FundCapital Projects FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundTR-105 State Farm Dr Rehab PhlRetention Payable - CIPPrinting Services - PolicePrinting Services - PoliceUniform Purchases - PoliceUniform Purchases - PoliceUniform Purchases - FireUniform Purchases - PoliceCheck Total:Ghilotti Brothers ContractorsGhiloui Brothers ContractorsCheck TotalGranicus, Inc.Check Total:Michael T. HardinCheck Total:L.N. Curtis & SonsCheck Total:MOE ENGINEERING, INC.Check Total:Werle Enterprise,LlC National Print and PronWerle Enterprise,LlC National Print and PronWerle Enterprise,LlC National Print and PronWerle Enterprise,LlC National Print and PronWerle Enterprise,LlC National Print and PronWerle Enterprise,LlC National Print and PronPage 17Check Total:856.97
Check Number26526526526526526s265265265265265265Check Date10t23t2020t0/23t202010t23/202010t23/202010t23/202010t23/2020Fund NameGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundAccount NameUnleaded Fuel InventoryDiesel Fuel InventoryGas&Oil-PoliceUnleaded Fuel InventoryUnleaded Fuel InventoryDiesel Fuel InventoryOfüce Supplies - PoliceOffrce Supplies - CHOffrce Supplies - PoliceRepair & Maint Equip - ParksEAP Expense - NonDeptEAP - Retiree MedContracted Svcs - EOCRepairs & Maint Routine-PSMainContracted Svcs - EOCContracted Svcs - EOCContracted Svcs - EOCContracted Svcs - EOCRepairs & Maint Routine - PS-SContracted Svcs - EOCRepairs &Maint Routine - PS-NContracted Svcs - EOCRepairs & Maint Routine - CHRepairs & Maint Routine-PSMainContracted Svcs - EOCContracted Svcs - EOCContracted Svcs - EOCContracted Svcs - EOCVendor NameNick Barbieri Trucking, LLCNick Barbieri Trucking LLCNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCCheck Total:Office DepotOfüce DepotOffce DepotCheck Toøl:Productivity Plus AccountCheck Total:Redwood Empire Municipal Insurance FundRedwood Empire Municipal Insurance FundCheck Total:Clerk Sonoma County Clerk Recorder,AssessoCheck Total:State Water Resources Control BoardCheck Total:Amount341.129r.05605.57443.704t2.6719.3226s26626526626526626s267265268265268265269265270t0/2312020t0/23/2020t0/23t2020t0t23t202010/23/202010/23/202010123/2020 Capital Projects Fund Southeast Dist. Specific Plan10123/2020 Recycled Water Utility Fund License Permit & Fees - RW1,913.43385.16536.01172.611,093.7887.4387.43640.7652.20692.9620.0020.00462.s0462.504.388.5822.1622.1622.1622.t66.5391.619.4526.4648.898.5822.1622.1622.t6427.1526527126527126527t26527126527126527126527126527126527126527126527126527126527126527126s27t26527110t29/2020t0/29/2020t0t29/2020r0129/202010t29/202010/29/202010/29/2020r0t29/202010/29/2020t0129/2020t0t29/20201012912020t0/29/202010t29t202010t29/2020tol29/2020General FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundCintasCintasCintasCintasCintasCintasCintasCintasCintasCintasCintasCintasCintasCintasCintasCintasPage 18
Check Number26527126s271265271265271Check Date101291202010t2912020r0t29120201012912020Fund NameGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundCDA 1.00 per Bus LicCDA 1.00 per Bus LicGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundAccount NameContracted Svcs - EOCRepairs & Maint Routine - PS-SContracted Svcs - EOCConfacted Svcs - EOCContract Svcs - Storm DrainsContract Svcs - Storm DrainsContract Svcs - CMCDA/SBI 186 Payable1.00 CDAfee- CDASpec Dept Exp - ASSpec Dep Exp - ASSales Tax PayableSpec Dept Exp - ASSpec Dept Exp - ASSales Tax PayableShelter Food - ASSpec Dept Exp - ParksVendor NameCintasCintasCintasCintasCheck Total:Admin for RRV/A City if UkiahAdmin for RRWA CitY if UkiahCheck TotalCoro Northern CalifomiaCheck Total:Division of the State ArchitectDivision ofthe State A¡chitectCheck Total:Ellis Flooring, IncCheck TotalAmanda FrankCheck Total:Frizelle-Enos CompanyFrizelle-Enos CompanyFrizelle-Enos CompanyFrizelle-Enos CompanyFrizelle-Enos CompanyFrizelle-Enos CompanyCheck Total:Hill's Pet Nutrition Sales IncCheck TotalHorizon Distributors Inc.Check Total:Amount22.t66.5382.169.45907.0545,265.44-4,817.5840,447.8614,000.0014,000.00584.10-57.61s26.493,892.003,892.0085.0085.0024.502.02-2.02259.281.04-1.04283.78334.69334.69354.22354.222,281.502,281.503t7.1726527226527226527326527426527426527526s27626527726527726527726527726527726527726527826527926s2801012912020r0t2912020r0t2912020101291202010t2912020t0t2912020r0t291202010129/2020r0t2912020r012912020t0129120201012912020t0129120201012912020Capital Projects FundPR-77 SrC RestrmGeneral FundRec Refund Clearing10/2912020General Fundr0t29/2020General FundContract Instructors - RPCCBettyjane Hotaling1012912020 Water - Capital Preservation Equip over 5k-Cptl Preserv WTR LMS InvesÍnents265281Page 19Check Total:
26528226528226528226528326528326528326528326528426528526528626s28626528626528626528726528826s2892652892652892652892652892652902652902652901012912020t0t29t2020t0/29t202010t29t2020t0/291202010/291202010/29t202010129/2020t0/29t202010/29/202010/29/2020r0/29/202010t29/202010129/202010/29/2020r0129/2020t0/29/202010/29/2020t0/29t2020l0/29/202010129/2020Check Number Check Date Fund NameAccount NameRetention Payable - CIPPR-l 17 SpC Boiler&Tank RplcmntRetention Payable - CIPTelephone & Intemet-EOCTelephone & Intemet-EOCTelephone & Intemet-EOCTelephone & Internet-EOCOF-72 ADA Transition PlanOffice Supplies - SpCUnleaded Fuel InventoryUnleaded Fuel InventoryUnleaded Fuel InventoryGas&Oil-WaterPG&E - CHPG&E - CHAPG&E - StFrmVendor NameCheck Total:Matrix HG, Inc.Matrix HG, Inc.Matrix HG, Inc.Check Total:Brianna MontelongoBrianna MontelongoBrianna MontelongoBrianna MontelongoCheck Total:Moore Iacofano Goltsman, Inc.Check Total:Werle Enterprise;LlC National Print and PronCheck Total:Nick Barbieri Trucking, LLCNick Barbieri Trucking, LLCNick Barbieri Trucking LLCNick Barbieri Trucking, LLCCheck Total:Northbay Equipment Service & SalesCheck Total:Check Total:Pacifìc Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricPacific Gas & ElectricCheck Total:Pacific Gas & ElectricPacific Gas & ElectricPacific Gas & Electric10/29/2020Capital Projects Fund10/29/2020General FundCapital Projects FundCapital Projects FundCapital Projects FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundWater Utility FundGeneral FundGeneral FundGeneral FundAmount317.179,999.9017,922.30-896.r227,026.0820.0044.0040.0016.00120.001,815.001,815.0042.5642.56408.34555.1589.9356.76I, I 10. l87,64r.067,64t.0614.0614.06t,781.122,927.773,485.67104.959,262.9817,562.491,466.701,34t.71905.74ISF - FleetGeneral FundGeneral Fund PG&E - SpCGeneral Fund PG&E - RPCCGeneral Fund PG&E - PACWilfred Widening Maintenc JEPG&E - Wilfred JEPAGeneral Fund PG&E - StreetsVeh Repairs for Parks-FleetRepairs & Maint Routine - CHA Pace SupplyPage 20
Check Number Check Date Fund NameAccount NameDebt Srvcs Principal - StreetsDebt Srvcs Principal - StreetsRetention Payable - CIPRetention Payable - CIPPR-77 SrC RestrmSpec Dept Exp - ParksContract Srvs - CHAPR-l l0 Playground Meadow PinesRetention Payable - CIPTelephone & Internet-EOCTelephone & Intemet-EOCTelephone & Intemet-EOCTelephone & Intemet-EOCOF-68 PS Mian Paint and FloorOF-65 Gold Rdg Demo/lvlU RoofDistributionSystemRepair-WaterSpec Dept Exp - StreetsTelephone & Internet - FleetVendor NameCheck Total:Pacific Gas & Electric Payment Research TealPacific Gas & Electric Payment Research Tea¡Check TotalPat Nelson Construction IncPat Nelson Construction IncCheck Total:Redwood Lock Inc.Redwood Lock Inc.Check Total:Rentokil North Americ4lnc.Check TotalRoss Recreation Equipment Inc.Ross Recreation EquiPment Inc.Check Total:Aron ShermanAron ShermanAron ShermanAron ShermanCheck Total:Check Total:Strata ap Inc.Strata ap Inc.Check TotalSyar Industries Inc.Syar Industries Inc.Check Total:Amount3,0.02588.8956,910.6257,499.s\1,405.5444.701,450.2460.0060.0023,871.88-1, r93.5922,678.2912.0044.0040.0020.00I16.0030.0030.00t41.37371.91513.28102.0320t.07303.1042.78714.1 50.010.0126529126529126529226s29226529326529326529426529526529526529626529626529626529626529726s298265298265299265299t0t29t2020r0129/2020r0t29t2020t0t29/2020t0t29/2020t0/2912020t0/2912020r0129120201012912020r0t2912020t0/291202010t29t202010t29t2020t0/29t202010t291202010t29/2020t012912020General FundGeneral FundGeneral FundCapital Projects FundCapital Projects FundCapital Projects FundGeneral FundCapital Projects FundCapital Projects FundGeneral FundGeneral FundGeneral FundGeneral FundCapital Projects FundCapital Projects FundWater Utility FundGeneral Fund1012912020 Water Utility FundDistributionSystemRepair-Water Soiland Co., Inc.26s300r0t2912020ISF - FleetPage21AT&TCheck Total:42.78
Check Number265301Check Datet0t2912020Fund NameGeneral FundAccount NameTelephone & Interne- PS MainVendor NameAT&TCheck Total:AT&TCheck Total:AT&TCheck TotalAT&TCheck TotalAT&TCheck Total:BOLT STAFFING SERVICE INC.Check Total:Amount69.6469.6422.2122.2122.2t22.2141.3741.3744.7244.72306.00t,568.777.797.79559.48559.4815t.9226s30226530326530426530526s306265308265309t0t291202010t29t2020t0/291202010/2912020t0/2912020t0/29/2020t0/2912020t0/29t202010/2912020t0/29t2020t0/2912020r0/29t2020t0129/2020t0/29/2020ComcastComcastCheck Total:Check Total:Check Total:10/29t2020General FundTelephone & Internet - PW10t2912020Sewer Utility FundTelephone & Intemet- Sewerr0t29/2020General FundTelephone&Intemet-PW1012912020 Water Utility FundTelephone & Intemet - Water10/29/2020ISF - Information Technology Contract Svcs - IT26530726530726530726530726530726530726530726530726530726530726s307265307306.0038.0138.0138.0138.01266.07250.10390.12114.03t52.04168.3538.0138.01Neighbrhd Upgrd WkFrce Hsn Cell Phone - DS/I.IUWHNeighbrhd Upgrd WkFrce Hsn Cell Phone - NUWHCasino Waterway Fund Cell Phone - WRCGeneral Fund Cell Phone - PWGeneral Fund Cell Phone - ParksGeneral Fund Cell Phone - DSGeneral Fund Cell Phone - FireSewer Utility Fund Cell Phone - SewerWater Utility Fund Cell Phone - WTRISF - Information Technology Cell Phone - ITISF - Fleet Cell Phone - FleetGeneral Fund Cell Phone - CHGeneral FundTelephone & Interne- PS MainGeneral FundTelephone & Internet - SpCTelephone & Intern - PS Bldg-NCellco PartnershipCellco PartnershipCellco PartnershipCellco PartnershipCellco PartnershipCellco PartnershipCellco ParürershipCellco PartnershipCellco PartnershipCellco PartnershipCellco PartnershipCellco Partnership26s3r010/29/2020General FundPage22ComcastCheck Total:151.92
Check Number265311Check Datet0t2912020t0t2912020101291202010t2912020t0t2912020t01291202010t29/2020t0t29120201012912020t0/2912020t0129/2020Fund NameGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral Fundwater utility FundWater Utility FundISF - FleetISF - Fleetto/2912020General Fundt0/2912020General Fund10t29t2020General FundAccount NameTelephone & Intem - PS Bldg-SContract Svcs - StreetsContract Svcs - StreetsContract Svcs - StreetsContract Svcs - StreetsContract Svcs - StreetsContract Svcs - StreetsContractual Svs - WaterRetention Payable - WaterRec Refund ClearingOffice Supplies - DSOffrce Equip - FINVeh Repairs for Police-FleetVeh Repairs for Police-FleetVendor NameComcastCheck Total:DC Electric Group Inc.DC Electric Group Inc.DC Electric Group Inc.DC Electric Group Inc.DC Electric Group Inc.DC Electric Group Inc.Check Tot¿l:Dell Financial ServicesCheck TotalDell Financial ServicesCheck Total:Dell Financial ServicesCheck Total:Dell Financial ServicesCheck TotalFedExCheck Total:GHILOTTI CONSTRUCTION COGHILOTTI CONSTRUCTION COCheck Total:Janet MendozaCheck Total:Werle Enterprise,LlC National Print and PronCheck Total:Office DepotCheck Total:Santa Rosa Auto PartsSanta Rosa Auto Pa¡tsAmount170.2226531226s31226531226531226531226531226531326s31426s31526531626s3172653182653t826531926532026532r265322265322170.228,113.56s34.96178.325,093.49162.65650.60t0t2912020ISF - Information Technology Equip Lease - IT1012912020 ISF - Information Technolory Equip Lease - IT10/2912020 ISF - Information Technology Equip Lease - IT10129/2020 ISF - Information Technologa Equip Lease - IT1012912020General FundPostage&Shipping-DSr4,733.583,521.713,s21.7r784.11784.11172.48172.4842.9342.9331.2031.2024,s72.09-r,228.6023,343.49800.00800.00272.75272.75869.96869.9629.8s0.03Page23
Check Number26s322Check Dater0t29/2020r01291202010t29t2020t0/29t202010/29/2020r0t29/202010t29/2020t0/29/2020t0/29/2020t0/29/2020t0/29/2020t0/29/202010/29t2020Fund NameGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundSpay and Neuter FundSpay and Neuter Fundt0/29t2020General Fundto/29/2020General Fund10/29/2020General Fundt0/29/2020General FundAccount NameSales Tax PayableTelephone & Intemet-EOCTelephone & Intemet-EOCTelephone & Intemet-EOCTelephone & Internet-EOCTelephone & Internet-EOCSpec Dept Exp - StreetsContract Svcs - DSTraining & Travel - PoliceClinic expens NOT Sp&NtrElgbleClinic expens NOT Sp&NtrElgbleClinic expens NOT Sp&NhElgbleClinic expens NOT Sp&NtrElgbleClinic expens NOT Sp&NtrElgbleClinic expens NOT Sp&NtrElgbleMeds for Clinic- Spay & NeuterMeds for Clinic- Spay & NeuterDistribution SystemRepair-WaterVendor NameSanta Rosa Auto PartsCheck TotalJennifer StuardJennifer Stua¡dJennifer StuardJennifer StuardJennifer StumdCheck Total:United Rentals North American,Inc.Check Total:Karen WeinsteinCheck Tot¿l:Kevin AngelescoCheck Total:Boehringer Ingelheim Animal Health USA InrCheck Total:Butler Animal Health Holding Company,LlCButler Animal Health Holding Company,LlCButler Animal Health Holding Company,LlCButler Animal Health Holding Company,LlCButler Animal Health Holding Company,LlCButler Animal Health Holding Company,LlCButler Animal Health Holding Company,LlCCheck Total:CALMATCO.Check Total:City of Santa RosaCheck Tot¿l:Delta Fire & Security Inc.Check Total:Amanda FoleyAmount-0.0326532326532326532326532326532326532426532526532626532726532826532826532826532826532826s32826s32826532926s33026533129.8s18.0036.006.0020.0018.0010/29/2020 Water Utility Fund98.00239.20239.20196.90196.9030.0030.00361.87361.87456.21t62.56649.22461.01290.10180.42406.402,605.92431.74431.7437,819.2t37,819.21149.85149.8520.00t0/29/2020Recycled Water Utility Fund Purchase of RWto/29/2020General FundContract Svcs - ASTelephone & Intemet-EOC265332t0/29t2020General FundPage24
Check Number265332265332265332Check Dater0t29120201012912020r0t2912020Fund NameGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral Fund26533326533326s33426533s26533526s33526533626533626533626533626s33810t2912020t0t2912020r0t29t2020t0t29/202010t2912020101291202010t291202010t29/202010t291202026533726533726s33726s33726533726s33726s33726533726533726533726533726533726s337t01291202010t2912020r0t2912020t0t291202010t291202010t29t20201012912020101291202010t291202010t2912020t0/2912020t0t29t2020r0t29t20201012912020General FundAccount NameTelephone & Internet-EOCTelephone & Intemet-EOCTelephone & Intemet-EOCTraining & Travel - PoliceTraining & Travel - PoliceTraining & Travel - PoliceSpec Dept Exp - ASSpec Dept Exp - ASSales Tax PayableTelephone & Intemet-EOCTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Intemet-EOCSpec Dept Exp - AquaticsSpec Dept Exp - AquaticsSpec Dept Exp - AquaticsSpec Dept Exp - AquaticsSpec Dept Exp - RPCCSpec Dept Exp - RPCCSpec Dept Exp - RPCCSpec Dept Exp - AquaticsSpec Dept Exp - RPCCSpec Dept Exp - RPCCSpec Dept Exp - RPCCSpec Dept Exp - AquaticsSpec Dept Exp - RPCCTraining & Travel - PoliceVendor NameAmanda FoleyAmanda FoleyAmanda FoleyCheck TotalBryce FraserBryce FraserCheck Total:Ashley FreyerCheck Total:Frizelle-Enos CompanyFrizelle-Enos CompanyFrizelle-Enos CompanyCheck Total:Christine GiordanoChristine GiordanoChristine GiordanoChristine GiordanoCheck Total:dba:Associated Services Ha¡old A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. Steuber,Incdba:Associated Services Harold A. SteubeçIncCheck Total:Cody HicksCheck TotalHill's Pet Nutrition Sales IncAmount44.0040.0020.00124.0030.00640.00670.0030.0030.00248.670.89-0.89248.6710.0030.0026.0016.0082.0021.5563.3022.8023.708.008.008.008.008.008.008.008.008.00203.3590.0090.00165.7910t29/2020General Fund265339t0t2912020General FundShelter Food - ASPage25
Check Number26s339Check Date10t29/2020Fund NameGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundGeneral FundWater Utility FundGeneral FundAccount NameShelter Food - ASTraining & Travel - PoliceTraining & Travel - PoliceTraining & Travel - PoliceAnimal Shltr Training Fee DepGas&Oil-PoliceUnleaded Fuel InventoryDiesel Fuel InventoryUnleaded Fuel InventoryGas&Oil-FireGas&Oil-PoliceTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Internet-EOCTelephone & Internet-EOCSpec Dept Exp - WaterTraining & Travel - PoliceSoftwr License & Maint - DSVendor NameHill's Pet Nutrition Sales IncCheck Total:Mathew HUOTCheck Total:Kieran KeaneyCheck Total:JON KEMPFCheck Total:Michael Ossenbeck dba:Common Ground Do¡Check TotalNick Barbieri Tmcking, LLCNick Barbieri Tmcking, LLCNick Barbieri Trucking, LLCNick Barbieri Trucking, LLCNick Ba¡bieri Tmcking, LLCNick Barbieri Trucking LLCCheck TotalManuel OrozcoManuel OrozcoManuel OrozcoManuel OrozcoManuel OrozcoManuel OrozcoManuel OrozcoManuel OrozcoCheck TotalRedwood Lock Inc.Check TotalTyler RosentreterAmount249.26415.0590.0090.00200.00200.0030.0030.0095.0026534026s34126534226534310/291202010t29t2020t0t29t2020r0t29/2020t0/29t2020l0/29t2020t0/29t202010/29/2020r01291202010/29/202010/29t202010/29/202010/29/202010129/202010/29/2020r012912020t0t29t202010t29/202010t29/2020t0129/202026534426534426534426534426s34426534426534526534526534526534526534526534526534526534595.00375.58428.27191.01274.96278.38474.942,023.1426.0022-0042.0030.0036.0028.0034.0038.00265346265347256.0033.7133.7172.0072.005,000.0026534810t29/2020General FundPage 26City of Santa RosaCheck Total
Check Number Check Date Fund Name265349t012912020General Fund2653s0r0t2912020General Fund2653s1t012912020General FundAccount NameLicense, Permits & Fees-FireTraining & Travel - PoliceTraining & Travel - PoliceClinic expens NOT Sp&NtrElgbleClinic expens NOT Sp&NtrElgbleMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedMgmt Med Reimb- Retiree MedAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservVendor NameCheck Total:Deborah SmithCheck Total:Kyle WiegmanCheck Total:Matthew rüyrschCheck Total:Zoe1¿isZoetisCheck Total:Check TotalCheck Total:Check Total:Elizabeth AndersonElizabeth AndersonElizabeth AndersonElizabeth AndersonCheck Total:Argonaut ConstructorsCheck Total:David DelewDavid DelewDavid DelewDavid DelewSuzanne FrontSuzanne Frontt0/3012020General Fund1013012020General Fundr0t3012020General FundGeneral FundGeneral FundWator Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAmount5,000.00I r7.00I 17.0090.0090.0030.0030.00-113.64227.281t3.644l r.l0411.103r2.56312.561,005.2026535226535226535326535426535526535626535626535626s35626535726s35826s35826535826535826535926s35910129/202010t291202010t30/2020rÛt30t2020r0t30t2020t0t30/2020t0t301202010t3012020t013012020r0t30t202010t3012020r0t301202010130120201,005.206.836.441.470.79Water Utility FundWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR CPtl Preserv15.532,490.002,490.0018.6013.704.992.6639.9s8.267.75Water Utility FundSewer Utility FundAccounts Payable - Water EntrAccounts PayablePage27Check Total:
Check Number265359265359Fund NameWater - Capital PreservationSewer - Capital PreservationAccount NameAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservVendor NameSuzanne FrontSuzanne FrontCheck Total:Joshua GrudenJoshua GrudenJoshua GrudenJoshua GrudenCheck Total:Joseph HeintzJoseph HeintzJoseph HeintzJoseph HeintzCheck Total:Mesehe HotakiMesehe Hot¿kiMesehe HotakiMesehe HotakiCheck TotalVivian HumphreysVivian HumphreysVivian HumpheysVivian HumphreysCheck TotalLucy IrvingLucy IrvingLucy IrvingLucy IrvingCheck TotalAnn Johnson-StrombergAnn Johnson-StrombergAnn Johnson-StrombergAnn Johnson-StrombergDwayne KathrinerDwayne KathrinerCheck Date10t30/2020r0t30/2020Amount1.790.9526536026536026536026536026536126536126536126536t26536226536226536226536226536326536326536326536326536426s36426536426536426536526536526536526536526536626536610t30/202010t30t202010t30/2020t0/30/2020t0/30t202010/30t202010/30/202010/30/2020101301202010t30/2020t0/3012020to130/2020to/30/2020t0/30/2020t01301202010t30t2020t0/30t2020t0/301202010t30/2020r0t30/2020r0/30/2020t0/30/2020t0/30/2020t0130/202010/30/2020t0/30/202018.759.368.512.t5l.t521.1746.7942.826.783.61100.0016.948.2t5.813. l0Water Utility FundSewer Utility FundWater - Capilal PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl PreservWaterUtilþFundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL \{TR PresAcct Pybl - SWR Cptl Preserv34.0616.569.2s5.442.91Sewer Utility FundWater Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts PayableAccounts Payable - Water EntrAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl Preserv34.1620.7850.66t0.425.5687.4214.66lt.693.792.03Water Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl PreservWater Utility FundSewer Utility FundAccounts Payable - Water EntrAccounts Payable32.176s.4028.68Page 28Check Total:
Check Number26s366265366Check DaterÛt3012020t0/3012020Fund NameWater - Capital PreservationSewer - Capital PreservationAccount NameAccounts Payable-CPTL WTR PresAcct Pybl - SWR CPtl PreservVendor NameDwayne KathrinerDwayne KathrinerAndrea KesslerAndrea KesslerAndrea KesslerAndrea KesslerSara KostenukSara KostenukSara KostenukSara KostenukPatrick LaffettyPatrick LaffertyPatrick LaffertyPatrick LaffertyJeannie LebaronJeannie LebaronJeannie LebaronJeannie LebaronShawn LoweShawn LoweShawn LoweShawn LoweShawn LoweShawn LoweShawn LoweShawn LoweZachary McGillZachary McGillCheck TotalCheck Total:Check Total:Check TotalCheck Total:Check Total:Amount3.862.06100.008.665.712.731.4618.5653.8536.706.173.28100.0073.512r.283.40l.8l100.0011.419.162.r01.1126536726536726536726536726536826536826536826536826536926536926536926536926s37026s37026537026s37026537126537126537126537r26537226537226s37226537226537326537310t3012020r013012020r0t3012020r0t30t2020r0t3012020r013012020r0t30120201013012020t0/301202010t30/2020r0t30t2020t013012020t013012020t013012020t013012020r013012020101301202010t30/2020r0t30120201013012020t0/30t2020r0t30/2020t0t301202010t30t2020r0t30t2020tDt3012020water utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - rrVater EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR CPtl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR CPtl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR CPtl PreservWater Utilþ FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR CPtl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL rüTR PresAcct þbl - SWR Cptl Preserv23.7829.8217.868.504.s360.7117.78I 1.875.322.84Water Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl Preserv37.817.248.76Water Utility FundSewer Utility FundAccounts Payable - rüater EntrAccounts PayablePage 29Check Total:
Check Nurnber265373265373Check Dater0t30/202010t30t2020Fund NameWater - Capital PreservationSewer - Capital PreservationAccount NameAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl PreservVendor NameZachary McGillZachuy McGillJordan MetzgerJordan MetzgerJordan MetzgerJordan MetzgerDavid MeyerDavid MeyerDavid MeyerDavid MeyerThomas MorlockThomas MorlockThomas MorlockThomas MorlockLauren MusgraveLauren MusgraveLauren MusgraveLauren MusgraveDale O'ConnorDale O'ConnorDale O'ConnorDale O'ConnorSteven OliphantSteven OliphantSteven OliphantSteven OliphantCatherine PaceCatherine PaceAmount1.860.9926537426537426s374265374265375265375265375265375265376265376265376265376265377265377265377265377265378265378265378265378265379265379265379265379265380265380l0/3012020t0/301202010/30t202010t30/202010t30/2020t0/301202010/30/202010t30/202010/30/202010/30/202010t30/2020t0/30/2020t0/30/2020t0/3012020t0/30t2020t0/30t20201013012020r0/30/2020t0t30/202010130120201013012020t0t30/202010130t202010t30/202010/30/2020t0/30/2020rù/ater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservCheck Total:Check Total:Check Total:Check Total:Check Total:Check Total:18.8542.4951.004.252.2665.7021.4825.413.31r.77water utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SIWR Cptl Preservr00.0046.9032.51t3.427.17100.0021.63l l.l87.253.8643.9224.s917.915.052.7050.2534.5720.846.7r3.58water utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservWater Utilify FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl Preserv\üater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL tüTR PresAcct Pybl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl PreservWater Utility FundSewer Utility FundAccounts Payable - Water EntrAccounts Payable51.9734.3316.78Page 30Check Total:
Check Number265380265380Check Date101301202010t3012020Fund NameWater - Capital PreservationSewer - Capital PreservationAccount NameAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservVendor NameCatherine PaceCatherine PacePaciñc PropertiesPacific PropertiesPacific PropertiesPacific PropertiesPacific PropertiesPacific PropertiesPacific PropertiesPacific PropertiesPatrick PaglenPatrick PaglenPatrick PaglenPatrick PaglenCaroline PattersonCaroline PattersonCaroline PattersonCaroline PattersonMichele PayneMichele PayneMichele PayneMichele PayneDominic PetrictaDominic PetrictaDominic PetrictaDominic PetrictaMarsela RoaMarsela RoaCheck TotalCheck Total:Check TotalCheck Total:Check TotalCheck Total:Amountl1.806.2969.2058.5615.994.292.2881.1240.6720.99r0.405.5426538126538t26538126s38126538226538226538226538226538326538326538326538326538426s38426538426538426538526s38526538526538s265386265386265386265386265387265387t0130/2020101301202010/301202010t30/2020r0t30/20201013012020t013012020r0t301202010t30/202010130/20201013012020t013012020t0130/2020t0/3012020r01301202010t3012020r0t301202010t30t2020r0t30t202010t30/2020t0/3012020t0/30/20201013012020t0130/2020t0/301202010t30t2020Water Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl Preservwater utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl Preserv77.6064.0637.81t1.446.09119.40l.87r.630.370.204.0754.1634.877.153.82Water Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capitat PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl Preserv100.0053.9441.492.981.59Water Utility FundSewer Utility FundAccounts Payable - Water EntrAccounts PayablePage 31Check Total:100.0013.038.31
Check Number265387265387Check Dater0t30/2020r0t30t2020Fund NameWater - Capital PreservationSewer - Capital PreservationAccount NameAccounts Payable-CPTL rù/TR PresAcct Pybl - SWR Cptl PreservVendor NameMa¡sela RoaMarsela RoaRobert SapiekaRobert SapiekaRobert SapiekaRobert SapiekaMichele SheridanMichele SheridanMichele SheridanMichele SheridanLisa ShigaLisa ShigaLisa ShigaLisa ShigaSylvia SilewiczSylvia SilewiczSylvia SilewiczSylvia SilewiczGreg SwensonGreg SwensonGreg SwensonGreg SwensonBen VessBen VessBen VessBen VessKarie WatkinsKa¡ie WatkinsAmount4.lt2.1926538826538826538826538826s38926538926538926538926539026s39026539026s39026539126s39126539r26539126539226539226539226539226539326s39326s393265393265394265394t0/3012020t0/30t202010t30/2020r0t30t202010/30/202010130/2020t0t30/202010t30/2020to/3012020t0/30/2020t0130/2020r0t30/2020t0/30t202010/30t202010/30/202010/30/202010/30/2020t0/30/2020t0/30/202010/30/2020t0t30/2020r0t30/2020r0t3012020r0t30/2020t0t301202010t30/2020Water Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl PreservCheck Total:Check Total:Check TotalCheck TotalCheck Total:Check Total:100.0051. l92.660.600.3354.785.935.241.200.6427.6424.6213.737.894.2150.4546.2734.3112.666.7613.0124.43t2.728.114.3349.5920.6317.252.351.26Water Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - rWater EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl Preservwater utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl PreservWater Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl PreservV/ater Utility FundSewer Utility FundAccounts Payable - Water EntrAccounts PayablePage 32Check Total:41.494.404.40
Check Number26539426s394Check Date10t301202010/30t2020Fund NameWater - Capital PreservationSewer - Capital PreservationAccount NameAccounts Payable-CPTL WTR PresAcct þbl - SWR Cptl PreservVendor NameKarie WatkinsKarie WatkinsJing Ping XieJing Ping XieJing Ping XieJing Ping XieCheck Total:Check TotalReport Total:Amount0.870.4710.1449.0120.918.614.5883.1 I1,333,421.7526539526539526539s26539510t3012020t0/301202010/301202010130/2020Water Utility FundSewer Utility FundWater - Capital PreservationSewer - Capital PreservationAccounts Payable - Water EntrAccounts PayableAccounts Payable-CPTL WTR PresAcct Pybl - SWR Cptl PreservAP-Checks for Approval (10130/2020 - 2:30 PM)Page 33Page 33
Item 6.A.2.
Bank Name Type
Maturity
Date % Int.
Investment
Par Value
Investment
Market Value
Valuation
Source
Exchange Bank Operating Checking Ckg N/A 0.100%9,199,767.40$ 9,199,767.40$ Note (1)
Exchange Bank Payroll Checking Ckg N/A 0.000%50,000.00 50,000.00 Note (1)
Total Business Checking Accounts 0.099%9,249,767.40$ 9,249,767.40$
Petty Cash Cash N/A 0.000%2,845.25$ 2,845.25$ Note (2)
0.000%2,845.25$ 2,845.25$
MBS Goldman Sachs BK USA New York CD 11/13/20 0.200%238,000.00 238,000.00 Note (1)
MBS Bank of China New York City BRH CTF CD 11/13/20 0.250%249,000.00 249,000.00 Note (1)
MBS Bank OZK Little Rock ARK CD 03/23/21 0.750%236,000.00 236,000.00 Note (1)
MBS Pinnacle Bk Nashville TENN CD 03/26/21 0.950%247,000.00 247,000.00 Note (1)
MBS Texas Exchange Bk SSB Crowley CD 03/31/21 0.950%249,000.00 249,000.00 Note (1)
MBS Bankwell Bk New Canaan CONN CD 03/31/21 1.150%245,000.00 245,000.00 Note (1)
MBS Live Oak Bkg Co CD 04/07/21 2.100%245,000.00 245,000.00 Note (1)
MBS Merrick Bank South Jordan Utah CD 04/16/21 2.700%245,000.00 245,000.00 Note (1)
MBS TowneBank Portsmouth VA CD 04/27/21 2.700%245,000.00 245,000.00 Note (1)
MBS Citibank Sioux Falls SD CD 05/11/21 2.900%245,000.00 245,000.00 Note (1)
MBS Enerbank Salt Lake City UT CD 05/25/21 2.950%245,000.00 245,000.00 Note (1)
MBS Medallion Bk Salt Lake City CD 08/03/21 3.000%245,000.00 245,000.00 Note (1)
MBS Capital One MCLean VA CD 08/23/21 2.150%245,000.00 245,000.00 Note (1)
MBS Capital One Glen Allen VA CD 08/23/21 2.150%245,000.00 245,000.00 Note (1)
MBS Comenity CAP Salt Lake City CD 08/30/21 2.150%245,000.00 245,000.00 Note (1)
MBS Direct FED CR UN Needham MASS CD 08/30/21 2.000%245,000.00 245,000.00 Note (1)
MBS First Technology FED CR UN MTN VIEW CA CD 08/30/21 2.000%245,000.00 245,000.00 Note (1)
MBS TIAA FSB Jacksonville FL CD 08/16/22 2.200%245,000.00 245,000.00 Note (1)
MBS SYNCHRONY BK Retail CTF CD 08/18/22 2.350%245,000.00 245,000.00 Note (1)
MBS American Express Centurion BK CD 08/22/22 2.350%245,000.00 245,000.00 Note (1)
MBS American Express FED SVGS BK CD 08/29/22 2.400%245,000.00 245,000.00 Note (1)
MBS Wells Fargo BK Sioux Falls SD CD 08/30/22 2.200%245,000.00 245,000.00 Note (1)
MBS Wells Natl Bk West Las Vegas NEV CD 01/17/23 1.900%246,000.00 246,000.00 Note (1)
MBS BMW Bk North Amer Salt Lake City Utah CD 01/24/23 1.800%247,000.00 247,000.00 Note (1)
MBS UBS BK USA Salt Lake City UT CTF CD 10/27/23 3.500%245,000.00 245,000.00 Note (1)
MBS HSBC BK USA N A McLean VA ( C )CD 10/31/23 3.500%245,000.00 245,000.00 Note (1)
MBS Rollstone Bk & Tr Fitchburg Mass CD 02/12/24 1.650%247,000.00 247,000.00 Note (1)
MBS Knoxville TVA Employees CR Un CD 02/14/24 3.300%245,000.00 245,000.00 Note (1)
MBS Sally Mae CD 04/10/24 2.750%245,000.00 245,000.00 Note (1)
MBS Raymond James Bk Natl Assn St Peterburg FLA CD 11/26/24 1.850%247,000.00 247,000.00 Note (1)
MBS Viriva FCU; CUSIP CD 11/27/24 1.850%249,000.00 249,000.00 Note (1)
MBS Morgan Stanley Bk NA Slt Lake City Utah CD 11/29/24 1.950%247,000.00 247,000.00 Note (1)
MBS Morgan Stanley PVT Bk Natl Assn PUR NY CD 11/29/24 1.900%247,000.00 247,000.00 Note (1)
MBS Triad Bk Frontenac MO CD 01/23/25 1.750%246,000.00 246,000.00 Note (1)
MBS Baroda NY BRH CTF DEP CD 07/22/25 0.700%246,000.00 246,000.00 Note (1)
Total CD Investments 2.008%8,586,000.00$ 8,586,000.00$
MBS US GVT Bonds Medium Term NTS ( C )08/27/25 0.625%980,000.00 980,000.00
U.S Government Bonds - Total 0.625%980,000.00$ 980,000.00$
State of Calif.-LAIF Pooled N/A 0.685%49,336,283.22$ 49,336,283.22$ Note (3)
So. Co. Investmt. Pool Pooled N/A 1.668%39,520,176.57 39,520,176.57 Note (4)
Total Managed Pools 1.122%88,856,459.79$ 88,856,459.79$
Subtotal City Investment Portfolios 1.100%107,675,072.44$ 107,675,072.44$
CITY OF ROHNERT PARK-SCHEDULE OF INVESTMENTS AS OF SEPTEMBER 30, 2020
1 of 2
Wilfred Widening Construction Dep M.M.N/A 0.090%98,334.13$ 98,334.13$ Note (6)
JEPA Deposit Ckg N/A 0.120%505,174.45 505,174.45 Note (7)
Subtotal Dedicated Portfolios 0.115%603,508.58$ 603,508.58$
Total Pooled Investments 108,278,581.02$ 108,278,581.02$
PARS Cash Contribution Trust N/A 6.540%5,541,911.05 5,541,911.05 Note (5)
Total Pooled Investments & PARS Trust 113,820,492.07$ 113,820,492.07$
Note (1) Investments in Certificates of Deposits, Checking and Savings accounts.
Note (2) Petty Cash kept in cash drawers at each City cash collection site.
Note (3) These are funds invested in the Local Agency Investment Fund, State of California. Current Market Value and
Par Value are typically equal. Interest is received quarterly.
Note (4) These are funds invested in the Sonoma County Investment Pool. Current Market Value and Par Value are
typically equal. Interest is received quarterly.
Note (5) These funds are being held by Union Bank of California.
Note (5) These are funds held in trust with Public Agency Retirement Services (PARS).
Note (6) These funds are held as a deposit from Graton Tribe for Wilfred Widening project.
Note (7) These funds are held as a deposit per section 6.1.1 of the Graton Wastewater JEPA.
# of % of Avg. Average Days
Investment Type Investments Portfolio YTM Par Value Market Value Until Maturity
Business Checking 2 8.54%0.099%9,249,767.40$ 9,249,767.40$ 1
Petty Cash 0 0.00%0.000%2,845.25 2,845.25 0
CDs-Banks 34 7.93%2.008%8,586,000.00 8,586,000.00 374
Managed Pools(LAIF/SCIP)2 82.06%1.122%88,856,459.79 88,856,459.79 1
Dedicated Portfolios 2 0.56%0.115%603,508.58 603,508.58 1
40 99.09% 107,298,581.02$ 107,298,581.02$
POOLED INVESTMENT SUMMARY BY TYPE
CITY OF ROHNERT PARK-SCHEDULE OF INVESTMENTS AS OF SEPTEMBER 30, 2020 (Cont.)
September 30, 2020
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Item 6.A.3.
Item 6.A.4.
Item 6.A.5.
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, October 27, 2020
1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING -
CALL TO ORDER/ROLL CALL
Mayor Callinan called the joint regular meeting to order at 5:00 p.m., the notice for which being
legally noticed on October 22, 2020. There was no physical location for this meeting but the
agenda included language on how to observe the meeting and how to submit public comment.
Participating via Zoom Video Communications:
Joseph T. Callinan, Mayor
Jake Mackenzie, Vice Mayor
Susan H. Adams, Councilmember
Pam Stafford, Councilmember
Gina Belforte, Councilmember
Staff attending via Zoom Video Communications: City Manager Jenkins, Assistant City Manager
Schwartz, City Attorney Kenyon, Director of Human Resources Perrault, Development Services
Director Pawson, Finance Director Bali, Director of Public Safety Mattos, Fire Marshall Thompson,
Senior Code Compliance Office Kirk, Senior Analyst L. Tacata, Lieutenant Koffler, Management
Analyst Beran, Project Manager Zwillinger, General Services Operations Manager Kelley, and City
Clerk Lopez Cuevas.
Staff Present: Deputy City Clerk Machado, Information Systems (IS) Analyst Son, and Information
Systems (IS) Operations Manager Rowley.
2.PRESENTATIONS
None.
3.DEPARTMENT HEAD BRIEFINGS
3.A City Clerk and Public Safety Update Regarding In-Person Voting Places and Ballot
Drop Boxes.
City Clerk Lopez Cuevas reported on voting options, ballot drop box and in-person polling
locations in Rohnert Park, and the operating hours of polling places. Lieutenant Koffler reported
on secure and safe voting in Rohnert Park.
4.PUBLIC COMMENTS
None.
Item 6.B.1
City of Rohnert Park Joint Regular Meeting Minutes for City Council October 27, 2020
RPFA/CDC Successor Agency Page 2 of 4
5. CONSENT CALENDAR
5.A Acceptance of Reports for:
5.A.1. City Bills/Demands for Payment Dated October 3 through October 15, 2020
5.A.2. City Council Quarterly Expense Report July, August, September, 2020
5.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular
Meeting, October 13, 2020
5.C Adopt Resolution 2020-095 Expressing Support for Actions to Further Strengthen
Local Democracy, Authority and Control as Related to Local Zoning and Housing
Issues PULLED BY VICE MAYOR MACKENZIE
5.D Adopt Resolution 2020-096 Authorizing the City Manager to Increase Appropriations to
the Capital Improvement Program and Increase Funding for the Animal Shelter Clinic
Remodel Project No. 2018-36 from the Spay and Neuter Fund (Fund 104) – (CEQA
Status: Exempt)
5.E Authorize the City Manager to Execute Amendment 1 to Task Order 2020-01 with GHD,
Inc. for Additional Design Services for the Commerce, Adele, and Alison Sewer
Replacement Project (Sewer System Master Plan Implementation Project - CIP 2019-20)
in an amount not to exceed $167,927 and a total Task Order amount not to exceed
$246,387
ACTION: Moved/seconded (Stafford/Adams) to approve the Consent Calendar with
the exception of Item 5.C.
Motion carried by Motion carried by the following unanimous 5-0-0 roll
call vote: AYES: Adams, Belforte, Stafford, Mackenzie, and Callinan,
NOES: None, ABSTAINS: None, ABSENT: None
5.C Adopt Resolution 2020-095 Expressing Support for Actions to Further Strengthen Local
Democracy, Authority and Control as Related to Local Zoning and Housing Issues
ACTION: Moved/seconded (Mackenzie/Callinan) to approve Item 5.C.
Motion carried by the following 3-2-0 roll call vote: AYES: Adams,
Stafford, and Callinan, NOES: Belforte and Mackenzie, ABSTAINS: None,
ABSENT: None
6. REGULAR ITEMS
6.A Discussion and Direction Regarding Code Compliance Division – Activity Update
and Quarterly Report – Third Quarter, 2020. Senior Code Compliance Officer Kirk
presented this item. Recommended Action(s): Receive and File Code Compliance Division
Quarterly Report for Third Quarter, 2020.
PUBLIC COMMENTS: None.
Council received and accepted the Report.
City of Rohnert Park Joint Regular Meeting Minutes for City Council October 27, 2020
RPFA/CDC Successor Agency Page 3 of 4
6.B City of Rohnert Park’s Response to Novel Coronavirus (COVID-19)
A verbal report was provided by City Manager Jenkins, who shared that COVID-19 cases in
Rohnert Park have risen 43% in 4 weeks, with 59 new cases in the last week. Out of all Bay Area
Counties, Sonoma County is the only county that continues to be in the Purple/Widespread
transmission tier. Rohnert Park is at 20 cases per day per 100,000, which is worse than the county
average. He also shared that the County is doing COVID-19 testing at the Burton Rec. Center and
provided information on resources the County is providing for those who test positive.
PUBLIC COMMENT: None.
Council received and accepted the Report.
7. COMMITTEE / LIAISON / OTHER REPORTS
7.A Standing Committee:
None.
7.B Liaison Assignments:
1. Golf Course Oversight Committee (10/20)
Mayor Callinan reported there was not a quorum to hold the meeting but they did
received an update from General Services Operations Manager Kelly that the golf
course is in the worst shape it has ever been in.
2. Senior Citizens Advisory Commission Meeting (10/15)
No report.
3. Rohnert Park-Cotati Library Advisory Board Meeting (10/20)
Councilmember Adams reported on meeting.
4. Chamber of Commerce Board of Directors Meeting (10/20)
Councilmember Stafford reported on meeting.
7.C Outside Agency Appointments:
1. Mayors and Council Members' Association of Sonoma County Legislative Committee
(10/16)
No report.
2. Zero Waste Sonoma Board of Directors Meeting (10/21)
Councilmember Stafford reported on meeting.
7.D Other Appointments:
None.
8. COMMUNICATIONS
Councilmember Stafford spoke about a news article written about Council’s discussion regarding
climate change at the October 13, 2020 City Council meeting. Councilmember Stafford stated the
Council does believe in climate change and was discussing how to include it in the General Plan.
9. MATTERS FROM/FOR COUNCIL
None.
City of Rohnert Park Joint Regular Meeting Minutes for City Council October 27, 2020
RPFA/CDC Successor Agency Page 4 of 4
10. PUBLIC COMMENTS
None.
11. ADJOURNMENT
Mayor Callinan adjourned the joint regular meeting 6:04 p.m.
_____________________________________ __________________________________
Elizabeth Machado, Deputy City Clerk Joseph T. Callinan, Mayor
City of Rohnert Park City of Rohnert Park
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, October 8, 2019
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Belforte called the joint regular meeting to order at 5:03 pm, the notice for which being
legally noticed on October 3, 2019.
Present: Gina Belforte, Mayor
Joseph T. Callinan, Vice Mayor
Susan Hollingsworth Adams, Councilmember
Jake Mackenzie, Councilmember
Pam Stafford, Councilmember
Staff present: City Manager Jenkins, Assistant City Manager Schwartz, Assistant City Attorney
Rudin, Development Services Director Pawson, Director of Public Safety Mattos, Director of
Human Resources Perrault, Senior Code Compliance Officer Kirk, Development Engineering
Manager/Building Official Bradford, Fire Marshal Thompson, and City Clerk Buergler.
2.PLEDGE OF ALLEGIANCE
Led by Development Engineering Manager/Building Official Bradford.
3.PRESENTATIONS
A.New Voting System and Accessible Ballot Marking Device Presentation by Deva
Marie Proto, County Clerk-Recorder-Assessor-Registrar of Voters of the County of
Sonoma
County Clerk-Recorder Proto presented the item.
B.Mayor’s Proclamation: Recognizing October as Domestic Violence Awareness Month
Mayor Belforte read and presented the proclamation to Wendy Adams, Sonoma County
YMCA Director.
Vice Mayor Callinan stepped away from the dais 5:21 pm and returned 5:22 pm.
Item 6.B.2.
City of Rohnert Park Joint Regular Meeting Minutes for City Council October 8, 2019
RPFA/CDC Successor Agency Page 2 of 6
4. SSU STUDENT REPORT
A. Report presented by Emily Ann Miller, Vice President of External Affairs and
Yeymi Perez, Community Affairs Senator, Sonoma State University Associated Students,
Inc. (SSU ASI)
Emily Ann Miller informed that the University is bringing back Good Neighbor Initiative
signed in 2016, having Voter Education Week and organizing a Voter Registration Blitz this
January to ensure students are more involved in the elections and registered to vote.
Yeymi Perez said that the University is working on resolutions regarding the environment,
beautifying schools, fall commencement, etc.
5. DEPARTMENT HEAD BRIEFING
City Manager Jenkins reported on the PG&E planned power shutdown, the activation of the
City’s EOC, and the proclamation declaring a local emergency which requires City Council
ratification.
City M anager Jenkins requested the addition of an urgency item to the agenda regarding
Council consideration of adopting a resolution ratifying the Director of Emergency Services’
proclamation declaring the existence of a local emergency.
MOTION TO ADD ITEM TO AGENDA
City Manager Jenkins reported the following facts which supported the findings necessary for
Council to add the item to the agenda:
1. The need to adopt this Emergency Resolution came to the attention of the City on October
8, 2019 when the Director of Emergency Services proclaimed a Local Emergency which
was after the posting of the agenda;
2. There is a need to take action prior to the next regularly scheduled City Council Meeting;
and
3. The emergency declared by the Director of Emergency Services must be ratified by
October 15, 2019.
ACTION: Moved/seconded (Stafford/Adams) to find that a need to take action came to the
attention of the City after the posting of the agenda, there is a need to take action
prior to the next regularly scheduled meeting, and to add as an urgency item the
consideration of a resolution ratifying the Director of Emergency Services’
proclamation declaring the existence of a local emergency.
Motion carried by the following unanimous 5-0-0 vote: AYES: Adams,
Mackenzie, Stafford, Callinan and Belforte, NOES: None, ABSENT None.
Consideration of Adopting a Resolution Ratifying the Director of Emergency Services’
Proclamation Declaring the Existence of a Local Emergency
City Manager Jenkins presented the item. Recommended Action(s): Adopt Resolution
ratifying the proclamation.
Public Comments: None.
City of Rohnert Park Joint Regular Meeting Minutes for City Council October 8, 2019
RPFA/CDC Successor Agency Page 3 of 6
ACTION: Moved/seconded (Mackenzie/Stafford) to adopt Resolution 2019-126 Ratifying
the Proclamation of Existence of a Local Emergency by the City Manager in his
Capacity as Director of Emergency Services.
Motion carried by the following unanimous 5-0-0 vote: AYES: Adams,
Mackenzie, Stafford, Callinan and Belforte, NOES: None, ABSENT None.
6. PUBLIC COMMENTS
Deborah Nelson thanked the Council and Staff for the paint job on a fire hydrant located in her
neighborhood and requested a speed monitor and a parking sign be place down her street to
assist street sweepers.
John Logan spoke against 5G Wireless Technology.
David Molidor spoke against 5G Technology and requested the Telecommunications
Ordinance be updated to protect the city.
7. CONSENT CALENDAR
A. Acceptance of Reports for City Bills/Demands for Payment dated September 16 through
September 27, 2019
B. Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting,
September 24, 2019
C. Adoption of Resolution 2019-123 Accepting a Grant in the Amount of $56,363.63 from
FEMA through the Assistance to Firefighters Grant (AFG) Program and Authorizing the
Finance Manager to Increase Appropriations In the FY 19/20 Budget by $56,363.63
D. Authorizing the City Manager to Execute Amendment One to Task Order 2019-02 with
Dudek to Provide Additional Environmental Services for the Sonoma Mountain Village
Project (“SOMO Project”) in an Amount not to Exceed $35,035
E. Adoption of Resolution 2019-125 Authorizing the City Manager to Execute a Consultant
Services Agreement with RailPros, Inc. for a Railroad Grade Crossing Safety Evaluation,
Recommendations, and Cost Estimates, and Related Actions PULLED BY MAYOR
BELFORTE
F. Authorize the Mayor to Vote in Support of Petaluma Councilmember Mike Healy to fill a
vacancy on the North Bay Division, League of California Cities Executive Board at the
Sonoma County Mayors’ & Councilmembers’ Association Meeting of October 10, 2019
ACTION: Moved/seconded (Mackenzie/Stafford) to approve the Consent Calendar
with the exception of item 7E.
Motion carried by the following unanimous 5-0-0 vote: AYES: Adams,
Mackenzie, Stafford, Callinan and Belforte, NOES: None, ABSENT
None.
7.E. Adoption of Resolution 2019-125 Authorizing the City Manager to Execute a Consultant
Services Agreement with RailPros, Inc. for a Railroad Grade Crossing Safety Evaluation,
Recommendations, and Cost Estimates, and Related Actions
City of Rohnert Park Joint Regular Meeting Minutes for City Council October 8, 2019
RPFA/CDC Successor Agency Page 4 of 6
ACTION: Moved/seconded (Adams/Stafford) to approve Item 7.E. and direct staff
to draft a letter to Sonoma Marin Area Rail Transit (SMART) Regarding
Safety at Golf Course Drive Crossing and discuss the request at their
SMART Board of Directors Meeting.
PUBLIC COMMENT: Deborah Nelson spoke about the speed of the train and stated it is
very dangerous.
Motion carried by the following unanimous 4-1-0 vote: AYES: Adams,
Mackenzie, Stafford, Callinan and Belforte, NOES: Callinan, ABSENT
None.
8. REGULAR ITEMS:
8. A. Discussion and Direction on Proposed Local Amendments, Policies and Fees to be
Included with the Adoption of the 2019 California Building Standards Code. Director of
Development Services Pawson, Development Engineering Manager/Building Official
Bradford, and Fire Marshal Thompson presented the item. Recommended Action(s): Provide
direction to staff on local amendments, policies and fees to be included with the adoption of the
2019 California Building Standards Code.
Councilmember Mackenzie stepped away from the dais 6:31 pm and returned 6:34 pm.
Mayor Belforte stepped away from the dais 6:59 pm, Vice Mayor Callinan assumed the gavel.
Mayor Belforte returned 7:01 pm and reassumed the gavel.
PUBLIC COMMENT: None.
ACTION: By Majority (Callinan opposed to Green Building Standards), City Council
directed staff to move forward with their proposed local amendments to the
2019 Standards, Polices and Modification to fees. Staff will bring back an item
adopting all proposed amendments to General Provisions and Penalties,
Building Code, Residential Code, Electrical Code, Mechanical Code, Plumbing
Code, Energy Code, Existing Building Code, Green Building Code & Fire Code
discussed today.
8. B. PUBLIC HEARING (Noticed: September 20, 2019) Finding and Determining that the
Public Interest and Necessity Require the Acquisition of Certain Property Interests for
Public Purposes Remnant Parcel East of APN 047-132-038, Adopting a Resolution of
Necessity, and Authorizing the City Manager to Initiate Eminent Domain Action to
Acquire Fee Interest. Development Services Director Pawson presented the item.
Recommended Action(s): Adopt Resolution 2019-124 Finding and Determining that the
Public Interest, Convenience and Necessity Require the Acquisition of Certain Property
Interests for Public Purposes in the Remnant Parcel East of APN 047-132-038 and Authorizing
the City Manager to Initiate Eminent Domain Action to Acquire Fee Interest.
Domain Action to Acquire Fee Interest.
City of Rohnert Park Joint Regular Meeting Minutes for City Council October 8, 2019
RPFA/CDC Successor Agency Page 5 of 6
Hearing Opened: 7:28 pm
PUBLIC COMMENT: None
Hearing Closed: 7:28 pm
ACTION: Moved/seconded (Callinan/Stafford) to adopt Resolution 2019-124.
Motion carried by the following unanimous 5-0-0 vote: AYES: Adams,
Mackenzie, Stafford, Callinan and Belforte, NOES: None, ABSENT None.
8. C. Discussion and Direction Pertaining to Shopping Cart Management Options
Development Services Director Pawson and Senior Code Compliance Officer Kirk presented
this item. Staff Recommendation(s): Provide direction to staff on options for managing
shopping carts throughout the City.
PUBLIC COMMENT: None.
ACTION: By Consensus (none opposed), City Council directed staff to move forward
their proposed Option Number 3: “Require Cart Retrieval and Management
Plans from Businesses” and implement the “Enhanced Status Quo” through a
two tiered approach that includes outreach and education efforts with the retail
community. Staff will bring back an item proposing amendments to the
Municipal code at a future City Council Meeting.
9. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER:
A. Conference with Real Property Negotiators (Government Code §54956.8)
Property: 6400 State Farm Drive (Assessor’s Parcel Number 143-051-072)
City Negotiator: Darrin Jenkins, City Manager
Negotiating Party: David Bouquillon, Laulima Development
Under Negotiation: Price and Terms
ACTION: Moved/seconded (Adams/Stafford) to table Item 9.A. until the next City
Council meeting.
Motion carried by the following unanimous 5-0-0 vote: AYES: Adams,
Mackenzie, Stafford, Callinan and Belforte, NOES: None, ABSENT None.
10. COMMITTEE / LIAISON/ OTHER REPORTS
A. Standing Committee Reports
B. Liaison Reports
C. Outside Agency Reports
1. Redwood Empire Municipal Insurance Fund (REMIF) Board of Directors Meeting
(9/26)
City Manager Jenkins reported on the meeting.
City of Rohnert Park Joint Regular Meeting Minutes for City Council October 8, 2019
RPFA/CDC Successor Agency Page 6 of 6
2.Russian River Watershed Association (RRWA) Meeting of the Board of Directors
(9/26)
Councilmember Stafford reported on the meeting.
3.Sonoma Clean Power Authority (SCP) Board of Directors Meeting (10/03)
Assistant City Manager Schwartz reported on the meeting.
4.Health Action Council (10/04)
Councilmember Adams reported on the meeting.
5.Special Water Advisory Committee (WAC) and Technical Advisory Committee to
Sonoma Water (10/07)
Councilmember Mackenzie reported on the meeting.
D.Other Reports
1.Metropolitan Transportation Commission Meeting (MTC) (09/25)
No Report.
2.Golden Gate Bridge, Highway & Transportation District, Board of Directors Meeting
(09/27)
Mayor Belforte reported on the meeting.
11.COMMUNICATIONS
Councilmember Stafford reminded Rohnert Park residents to take advantage of Recology
Clean-Up Week, which is October 14 through October 18, 2020.
12.MATTERS FROM/FOR COUNCIL
Councilmember Mackenzie indicated that Cindy Krone, Ph.D and Commissioner Tony Linegar
would be interested in working with the City in a technical advisory manner to assist the City
with the possible implementation of the Integrated Pest Management (IPM) Program.
13.PUBLIC COMMENTS
Gary Coffman stated the Council spent too much time talking about shopping carts tonight,
which is a poor waste of time in his opinion. He also stated trains do not kill people. People use
trains to kill themselves. He does not agree with Council paying SMART to conduct any study
and believes it is SMART’s responsibility.
14.ADJOURNMENT
Mayor Belforte adjourned the joint regular meeting at 7:59 p.m.
_____________________________________ __________________________________
Sylvia Lopez Cuevas, City Clerk Joseph T. Callinan
for JoAnne Buergler, City Clerk City of Rohnert Park
City of Rohnert Park
ITEM NO. 6.C.
1
Meeting Date: November 10, 2020
Department : Department of Public Works and Community Services
Submitted By: John McArthur, Director of Public Works and Community Services
Prepared By: Terrie Zwillinger, Project Manager
Agenda Title : Adopt a Resolution Authorizing the City Manager to Increase
Appropriations in the Senior Center Non-Routine Maintenance Account in
Fiscal Year 2020-21 for the Senior Center Monument Sign Repair Project
RECOMMENDED ACTION:
Adopt a Resolution Authorizing the City Manager to Increase Appropriations in the Senior Center Non-
Routine Maintenance Account in Fiscal Year 2020-21 for the Senior Center Monument Sign Repair
Project.
BACKGROUND:
The monument sign at the Senior Center was damaged in a drunk-driving vehicle accident in 2019. The
vehicle ran into the sign and damaged the face and sides of the sign. The sign was moved partially off
the foundation. City Public Works crews were able to temporarily straighten the sign, however the sign
needs to be permanently repaired.
ANALYSIS:
The City received $12,336.57 from the driver’s insurance company to repair damages to the sign. The
insurance company George Hills charged a 25% subrogation recovery fee ($3,084.14) for the insurance
recovery amount, leaving $9,252.43 to repair the sign.
The City would like to repair the damaged sign and pay the subrogation recovery fee. In order to pay
these expenses, an increase in expenditure appropriations in the Senior Center Non-Routine Maintenance
account is needed. If approved, this action would also appropriate the unanticipated revenue received to
offset the increase in expenditure appropriations and maintain a balanced General Fund budget.
STRATEGIC PLAN ALIGNMENT:
This project is consistent with Strategic Plan Goal D2 – Improve Transportation and Infrastructure.
OPTIONS CONSIDERED:
1. Option 1: Staff recommends the City Council authorize the City Manager to approve a budget
amendment to appropriate $12,336.57 in the revenue account 001-1900-300-3950 and
appropriate $12,336.57 in the Senior Center Non-Routine Maintenance expense account 001-
5501-400-5313 to make the repairs to the sign and pay the subrogation recovery fee.
2. Option 2: The temporary repairs to the sign could remain and the City could pay the subrogation
recovery fee only from the insurance revenue or another account. However, the temporary
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 6.C.
2
repairs to the sign are not sufficient for a permanent solution. Staff does not recommend this
option.
FISCAL IMPACT/FUNDING SOURCE:
There is no net impact to the General Fund. The insurance funds received were intended to pay for the
sign repairs and fees associated with the subrogation recovery of insurance funds.
Department Head Approval Date: October 10, 2020
Finance Director Approval Date: October 20, 2020
City Attorney Approval Date: N/A
City Manager Approval Date: October 26, 2020
Attachments:
1. Resolution 2020-097
RESOLUTION NO. 2020-097
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO INCREASE APPROPRIATIONS IN THE
SENIOR CENTER NON-ROUTINE MAINTENANCE ACCOUNT IN FISCAL YEAR
2020-21 FOR THE SENIOR CENTER MONUMENT SIGN REPAIR PROJECT
WHEREAS, the monument sign at the Senior Center, located at 6800 Hunter Drive, was
damaged in a drunk driving vehicle accident in 2019; and,
WHEREAS, the City received $12,336.57 from the driver’s insurance company to repair
the sign; and,
WHEREAS, the insurance company George Hills charges a 25% subrogation recovery fee
equal to $3,084.14; and,
WHEREAS, the City would like to repair the damaged sign and pay the subrogation
recovery fee; and
WHEREAS, in order to pay these expenses, an increase in expenditure appropriations in
the Senior Center Non-Routine Maintenance account is needed.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby determine, authorize and approve the following:
Section 1. The above recitals are true and correct and material to this Resolution.
Section 2. The City Manager is hereby authorized to approve a budget amendment to
appropriate $12,336.57 in revenue account 001-1900-300-3950 and appropriate $12,336.57 in the
Senior Center Non-Routine Maintenance expense account 001-5501-400-5313.
Section 3. This Resolution shall become effective immediate ly.
Section 4. All portions of this Resolution are severable. Should any individual component
of this Resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction,
then the remaining Resolution portions shall continue in full force and effect, except as to those
Resolution portions that have been adjudged invalid. The City Council of the City of Rohnert Park
hereby declares that it would have adopted this Resolution and each section, subsection, clause,
sentence, phrase and other portion thereof, irrespective of the fact that one or more section,
subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional.
DULY AND REGULARLY ADOPTED this 10 day of November, 2020.
CITY OF ROHNERT PARK
____________________________________
Joseph T. Callinan, Mayor
ATTEST:
______________________________
Sylvia Lopez Cuevas, City Clerk
ADAMS: _________BELFORTE: _________ STAFFORD: _________ MACKENZIE: _________ CALLINAN: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
ITEM NO. 6.D.
1
Meeting Date: November 10, 2020
Department: Development Services
Submitted By: Mary Grace Pawson, Development Services Director
Prepared By: Vanessa Garrett, Deputy City Engineer
Agenda Title: Adopt a Resolution Authorizing and Approving a 2020 Master Services
Agreement with GHD, Inc. For Engineering Planning, Design, Construction
Management, and Related Services
RECOMMENDED ACTION:
Adopt a Resolution Authorizing and Approving a 2020 Master Services Agreement with GHD, Inc.
For Engineering Planning, Design, Construction Management, and Related Services.
BACKGROUND:
GHD, Inc. is a multi-disciplined firm that provides a wide variety of engineering planning, design and
construction management services with a focus on public agency clients. . The firm has been working
with the City to implement a wide variety of capital improvement projects for nearly twenty years, and
has provided consistent services that meet the City’s needs.
The firm has been providing services under Master Services Agreements (MSAs) since 2003 and is
currently working under a 2016 MSA, with an extended term that expires December 31, 2020. The
MSA streamlines the City’s consultant procurement process by prequalifying consultants for range of
services and establishing rates for those services. The MSA outlines the consultants’ rates for services
and general contract terms and provides for the authorization of project specific scopes of work by
Task Order.
Anticipating the expiration of GHD’s MSA, along with a number of other consultant’s MSAs, staff
released a broad Request for Qualifications for municipal services in September 2020. Prior to the
deadline, staff received 29 proposals including GHD Inc.’s proposal. At this time, staff is seeking
provide GHD, Inc. with a new MSA that will cover five year term and allow the firm to continue to
provide service to the City. Future project work would be authorized by Task Order and be subject to
the terms of this new MSA, and would be awarded in line with the processes outlined in the purchasing
policy.
ANALYSIS:
The proposed action (approving a new MSA) is in alignment with Purchasing Policy Sections 3.6(B)
and (D), which allows the City to engage professional services via a qualifications based review and
negotiat ion process and secure these ongoing services via master services agreements.
GHD, Inc. has strong qualifications and experience to continue to provide support for the City’s
capital improvement program and the firm brings especially deep experience with the City’s sewer
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 6.D.
2
collection and pumping system, having just completed a Master Plan Update for the City. The firm has
provided a proposal and staff has reviewed the proposed rates, which are competitive with other
consultants used by the City.
Providing GHD, Inc. with an updated MSA will allow the Development Services Department to
continue to manage the Capital Improvement Program and planning efforts for several public utilities .
STRATEGIC PLAN ALIGNMENT:
The proposed action is consistent with Strategic Plan Goal D – Continue to Develop a Vibrant
Community.
OPTIONS CONSIDERED:
1. Approve the 2020 GHD, Inc. (Recommended Option). This option will allow the Development
Services Department to utilize consultant support as necessary to perform Capital Improvement
Project work and programmatic utility updates as the consultant is deemed qualified.
2. Do not approve the 2020 MSA (Not Recommended). If the 2020 MSA is not approved, staff
would need to utilize other consultant resources and/or complete the work itself. Staff does not
have the resources to complete its current volume of work without some assistance from
consultants. Utilizing consultants is a proven strategy that allows the City to manage peaks in
development activity without increasing its permanent staff.
FISCAL IMPACT/FUNDING SOURCE:
The fiscal impact of the proposed action is $15,000, which is the maximum allowance authorized
under the MSA without a Task Order.
The funding source for the MSA will be a combination of Capital Improvement Projects and
Developer funding. Prior to authorizing a task under the master agreement, funding will be checked for
the project or payment will be confirmed with the development.
Department Head Approval Date: 10/27/2020
Finance Director Approval Date: 10/23/2020
City Attorney Approval Date: 10/27/2020
City Manager Approval Date: 10/29/2020
Attachments:
1. Resolution Authorizing and Approving a 2020 Master Services Agreement with GHD, Inc.
For Engineering Planning, Design, Construction Management, and Related Services.
2. Resolution Exhibit A – 2020 Master Services Agreement with GHD Inc.
RESOLUTION NO. 2020-098
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A 2020 MASTER SERVICES AGREEMENT WITH
GHD, INC. FOR ENGINEERING PLANNING, DESIGN, CONSTRUCTION
MANAGEMENT, AND RELATED SERVICES
WHEREAS; GHD, Inc. (GHD) is a qualified professional services firm specializing in a
wide variety of engineering planning, design and construction management services with a focus
on municipal project work that has provided design and engineering services to the City under
various prior agreements; and
WHEREAS, consistent with the Purchasing Policy, the City has received proposals and
negotiated with GHD for a new master services agreement, to provide ongoing municipal
engineering services to be awarded by task order in accordance with the terms of the agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the Master Services Agreement by and between
GHD, Inc., a California corporation, and the City of Rohnert Park, a municipal corporation.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate the MSA for and on behalf of the City of Rohnert Park, including
execution, if necessary, in substantially similar form to the master services agreement attached
hereto as Exhibit “A,” subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 10th day of November, 2020.
CITY OF ROHNERT PARK
____________________________________
Joseph T. Callinan, Mayor
ATTEST:
______________________________
Sylvia Lopez Cuevas, City Clerk
Attachment: Exhibit A
ADAMS: _________BELFORTE: _________ STAFFORD: _________ MACKENZIE: _________ CALLINAN: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
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MASTER AGREEMENT FOR CONSULTANT SERVICES
This MASTER AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is
entered into as of the tenth day of November, 2020, by and between the City of Rohnert Park
("City"), a California municipal corporation, and GHD, Inc. ("Consultant"), a California
corporation, with reference to the following facts, understandings and intentions.
Recitals
WHEREAS, City desires to obtain the services listed in Exhibit A; and
WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to
provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the
services described in Section 3 of this Agreement, subject to the terms and conditions of this
Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. Incorporation of Recitals. The recitals and all defined terms set forth above are
hereby incorporated into this Agreement as if set forth herein in full.
2. Project Coordination. Authorized representatives shall represent City and
Consultant in all matters pertaining to this Agreement.
A. City. The City Manager or his/her designee shall represent City
for all purposes under this Agreement, except where approval for the City is specifically required
by the City Council. The Development Services Director is hereby designated as the project
manager (“Project Manager”). The Project Manager shall supervise the progress and execution
of this Agreement.
B. Consultant. The Consultant shall assign William Silva to have
overall responsibility for the progress and execution of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals
as City may determine from time to time, Consultant shall perform the type of services generally
set out in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference.
Consultant shall be assigned to provide particular services pursuant to the requirements of a task
order that has been issued in conformance with the City’s Purchasing Policy (“Task Order”)
executed by Consultant and City.
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B. Time of Performance. The services of Consultant are to
commence upon receipt of a written notice to proceed from City, but in no event prior to
receiving a fully executed agreement from City and obtaining and delivering the required
insurance coverage, and satisfactory evidence thereof, to City. Consultant shall perform its
services in accordance with the schedule attached to the Task Order. Any changes to these dates
in either this Section 3 or the Task Order shall be approved in writing by the Project Manager.
C. Standard of Quality. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be performed 1) with due diligence, using its best efforts
to perform and coordinate all activities in a timely manner; 2) in accordance with all applicable
legal requirements; and 3) with the standard of quality ordinarily to be expected of competent
professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all
errors made in the provision of services under this Agreement. In the event that Consultant fail
to make such correction in a timely manner, City may make the correction and charge the cost
thereof to Consultant.
4. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Consultant,
including both payment for professional services and reimbursable expenses, shall: (1) for
services provided directly under this Agreement be at the rate and schedules more particularly
described in Exhibit B, attached hereto and incorporated by this reference, or (2) for services
authorized by Task Orders, be at the rate and schedules specified by said Task Order. However,
in no event shall the amount City pays to Consultant for services provided directly under this
Agreement exceed fifteen thousand dollars ($15,000.00); nor shall the amount City pays to
Consultant for work done by Task Order exceed the total compensation specified by the Task
Order. City’s obligation to pay compensation to Consultant as provided herein is contingent
upon Consultant’s compliance with the terms and conditions of this Agreement and any
amendments thereto. Payment by City under this Agreement shall not be deemed a waiver of
unsatisfactory work, even if such defects were known to the City at the time of payment. City
shall pay Consultant as compensation in full for such services and expenses for the different
elements of the scope of work as follows:
B. Timing of Payment.
(1) Consultant shall submit itemized monthly statements for work
performed. All statements shall include adequate documentation
demonstrating work performed during the billing period and shall
conform to Federal Funding invoicing requirements, if applicable.
Except as otherwise provided herein, City shall make payment, in
full, within thirty (30) days after approval of the invoice by City.
(2) Payments due and payable to Consultant for current services must
be within the current budget and within an available, unexhausted
and unencumbered appropriation of the City. In the event the City
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has not appropriated sufficient funds for payment of Consultant
services beyond the current fiscal year, this Agreement shall cover
only those costs incurred up to the conclusion of the current fiscal
year; payment for additional work is conditional upon future City
appropriation.
All invoices associated with this Master Agreement and associated Task Orders shall be
submitted electronically to accountspayable@rpcity.org with a carbon copy to the project
manager. All invoices for the previous fiscal year (July through June), shall be submitted by the
first week in July of the following year and dated no later than end of June.
C. Changes in Compensation. Consultant will not undertake any
work that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement
without prior written amendment to this Agreement. City shall have the right to amend the
Scope of Work within the Agreement by written notification to the Consultant. In such event,
the compensation and time of performance shall be subject to renegotiation upon written demand
of either party to the Agreement. Consultant shall not commence any work exceeding the Scope
of Work without prior written authorization from the City. Failure of the Consultant to secure
City's written authorization for extra or changed work shall constitute a waiver of any and all
right to adjustment in the contract price or time due, whether by way of compensation,
restitution, quantum meruit, etc. for work done without the appropriate City authorization.
D. Taxes. Consultant shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no
premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty
(40) hours per work week, or work performed during non-standard business hours, such as in the
evenings or on weekends. Consultant shall not receive a premium or enhanced pay for work
performed on a recognized holiday. Consultant shall not receive paid time off for days not
worked, whether it be in the form of sick leave, administrative leave, or for any other form of
absence.
F. Litigation Support. Consultant agrees to testify at City's request if
litigation is brought against City in connection with Consultant's work product. Unless the
action is brought by Consultant or is based upon Consultant's negligence, City will compensate
Consultant for the preparation and the testimony at Consultant's standard hourly rates, if
requested by City and not part of the litigation brought by City against Consultant.
5. Term. The term of this Agreement shall commence on the date of its execution
by both parties and shall continue in full force and effect until December 31, 2024, unless earlier
terminated in accordance with this Agreement. Notwithstanding the foregoing, this Agreement
may be extended for successive one-year term(s) upon mutual, written approval by the City
Manager or his/her designee and Consultant. Work authorized by a separate Task Order as
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contemplated by this Agreement shall be performed in accordance with the schedule set forth in
the Task Order.
6. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if
any, shall be subject to the Project Manager's inspection and approval. The inspection of such
work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
7. Ownership of Documents. Title, including the copyright and all intellectual
property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings,
descriptions, designs, data, photographs, reports and any other final work products compiled,
prepared or obtained by the Consultant under the Agreement shall be vested in City, none of
which shall be used in any manner whatsoever, by any person, firm, corporation, or agency
without the expressed written consent of the City. Consultant shall assume no responsibility for
the unintended use by others of such final work products which are not related to the scope of the
services described under this Agreement. Basic survey notes and sketches, charts, computations,
and other data prepared or obtained under the Agreement shall be made available, upon request,
to City without restriction or limitations on their use. Consultant may retain copies of the above-
described information but agrees not to disclose or discuss any information gathered, discussed
or generated in any way through this Agreement without the written permission of City during
the term of this Agreement, unless required by law.
8. Employment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for
services in connection with this Agreement without the prior written approval of the City.
9. Conflict of Interest Requirements.
A. Consultant covenants and represents that neither it, nor any officer
or principal of its firm, has, or shall acquire any investment, income, business entity, interest in
real property, or other interest, directly or indirectly, which would conflict in any manner with
the interests of City, hinder Consultant's performance of services under this Agreement, or be
affected in any manner or degree by performance of Consultant's services hereunder. Consultant
further covenants that in the performance of the Agreement, no person having any such interest
shall be employed by it as an officer, employee, agent, or subcontractor withou t the express
written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the
appearance of any conflicts of interest, with the interests of the City in the performance of the
Agreement.
B. Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(1) will not have the power to make any governmental decision,
including whether to: approve any rates, rules, regulations,
policies, standards, or guidelines of the City or any of its
subdivisions; adopt or enforce any laws; issue, deny, suspend, or
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revoke any permit, license, application, certificate, order, or any
similar authorization or entitlement; authorize, modify, or renew
any form of City contract; grant approval to any City contract
specifications on behalf of the City; or grant City approval for any
plans, designs, reports, or similar; and
(2) will not participate in the making of any governmental decision in
the equivalent of a staff capacity — for the purposes of this
provision, “participating in a governmental decision” including
providing information, an opinion, or a recommendation directly to
any person at the City empowered to make a decision on behalf of
the City without significant intervening substantive review; and
(3) will not perform the same duties for the City that would otherwise
be performed by a staff member required to report under the City’s
conflict of interest code. (2 Cal. Code Regs. § 18700.3.)
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee or agent of the City shall be personally liable to
Consultant or otherwise in the event of any default or breach of the City, or for any amount
which may become due to Consultant or any successor in interest, or for any obligations directly
or indirectly incurred under the terms of this Agreement. To the maximum extent permitted by
law, the City shall have no liability or responsibility for any accident, loss, or damage to any
work performed under this Agreement whether prior to its completion or acceptance or
otherwise.
11. Indemnity.
A. Indemnification. To the fullest extent permitted by law,
Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably
satisfactory to the City) and hold harmless City and any and all of its officers, officials,
employees, agents and volunteers (“Indemnified Parties”) from and against any and all liability
(including liability for claims, demands, damages, obligations, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any
kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs,
interest, defense costs and expert witness fees) of any nature (“Liability”), whether actual,
alleged or threatened, which arise out of, pertain to, or relate to the performance or failure to
comply with this Agreement, regardless of any fault or alleged fault of the Indemnified Parties.
For design professionals (as that term is defined by statute) acting within the scope of their
professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense,
indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any
Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened,
which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of
the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended
from time to time.
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The only exception to Consultant’s responsibility to indemnify, protect, defend, and hold
harmless the Indemnified Parties from Liability is due to the active negligence or willful
misconduct of City or its elective or appointive boards, officers, agents and employees.
B. Scope of Obligation. Consultant’s duty to indemnify, protect,
defend and hold harmless as set forth in this Section 11 shall include the duty to defend (by
counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This
indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Consultant under worker’s compensation, disability
or other employee benefit acts or the terms, applicability or limitations of any insurance held or
provided by Consultant and shall continue to bind the parties after termination/completion of this
agreement. This indemnification shall be regardless of and not in any way limited by the
insurance requirements of this contract. This indemnification is for the full period of time
allowed by law and shall survive the termination of this agreement. Consultant waives any and
all rights to express or implied indemnity against the Indemnified Parties concerning any
Liability of the Consultant arising out of or in connection with the Agreement or Consultant’s
failure to comply with any of the terms of this Agreement.
Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this Section 11
shall not be excused because of the Consultant’s inability to evaluate Liability, or because the
Consultant evaluates Liability and determines that the Consultant is not or may not be liable.
The Consultant must respond within thirty (30) calendar days to any tender by the City, unless
the time for responding has been extended by an authorized representative of the City in writing.
If the Consultant fails to timely accept such tender, in addition to any other remedies authorized
by law, as much of the money due or that may become due to the Consultant under this
Agreement as shall reasonably be considered necessary by the City may be retained by the City
until disposition has been made of the matter subject to tender, or until the Consultant accepts the
tender, whichever occurs first. Consultant agrees to fully reimburse all costs, including but not
limited to attorney’s fees and costs and fees of litigation incurred by the City in responding to
matters prior to Consultant’s acceptance of the tender.
12. Independent Contractor. It is expressly agreed that Consultant, in the
performance of the work and services agreed to be performed by Consultant, shall act as and be
an independent contractor and not an agent or employee of City and shall have responsibility for
and control over the details and means of providing its services under this Agreement.
Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportatio n
and services necessary for the successful completion of the services under this Agreement. As
an independent contractor, Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it
may have to any such rights. Consultant, its officers, employees and agents shall not have any
power to bind or commit the City to any decision.
13. Compliance with Laws.
A. General. Consultant shall use the standard of care in its profession
to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
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Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. City is not
responsible or liable for Consultant's failure to comply with any or all of the requirements
contained in this paragraph or in this Agreement.
B. Workers' Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self -insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing performance of the Agreement and at all times in the performance of the
Agreement.
C. Prevailing Wage. Consultant and Consultant's subconsultants (if
any) shall, to the extent required by the California Labor Code, pay not less than the latest
prevailing wage rates to workers and professionals as determined by the Director of Industrial
Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1,
Article 2. Copies of the applicable wage determination are on file at the City's office of the City
Clerk.
D. Injury and Illness Prevention Program. Consultant certifies that it
is aware of and has complied with the provisions of California Labor Code § 6401.7, which
requires every employer to adopt a written injury and illness prevention program.
E. Business Licenses. Unless exempt by law, Consultant and all
subconsultants shall have acquired, at Consultant’s expense, a business license from the City in
accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City's issuance of an
authorization to proceed with the Services. Such license(s) shall be kept valid throughout the
term of this Agreement. City may withhold compensation from Consultant until such time as
Consultant complies with this section.
14. Confidential Information. All data, documents, discussions or other information
developed or received by or for Consultant in performance of this Agreement are confidential
and not to be disclosed to any person except as authorized by City, or as required by law.
15. Assignment; Subcontractors; Employees
A. Assignment. Consultant shall not assign, delegate, transfer, or
convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or
interest in or to the same or any part thereof without the City's prior written consent , which shall
be in the City’s sole discretion. Any assignment without such approval shall be void and, at the
City's option, shall immediately cause this Agreement to terminate.
B. Subcontractors; Employees. Consultant shall be responsible for
employing or engaging all persons necessary to perform the services of Consultant hereunder.
No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors
are deemed to be employees of the Consultant, and Consultant agrees to be responsible for their
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performance. Consultant shall give its personal attention to the fulfillment of the provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of
the Project Manager.
16. Insurance. Without limiting Consultant’s indemnification provided herein,
Consultant shall, at its own expense, procure and maintain insurance that complies with the
requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated
by reference. Consultant shall upon thirty (30) days’ notice comply with any changes in the
amounts and terms of insurance as may be required from time-to-time by City’s risk manager.
17. Termination of Agreement; Default.
A. This Agreement and all obligations hereunder may be terminated
at any time, with or without cause, by the City upon five (5) days' written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this
Agreement within the time and in the manner herein provided or otherwise violates any of the
terms of this Agreement, in addition to all other remedies provided by law, City may terminate
this Agreement immediately upon written notice. In such event, Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of the breach of the Agreement by
consultant.
C. In the event this Agreement is terminated by City without cause,
Consultant shall be entitled to any compensation owing to it hereunder up to the time of such
termination, it being understood that any payments are full compensation for services rendered
prior to the time of payment.
D. Upon termination of this Agreement with or without cause,
Consultant shall turn over to the City Manager immediately any and all copies of studies,
sketches, drawings, computations, and other data, whether or not completed, prepared by
Consultant or its subcontractors, if any, or given to Consultant or its subcontractors, if any, in
connection with this Agreement. Such materials shall become the permanent property of the
City. Consultant, however, shall not be liable for the City's use of incomplete materials nor for
the City's use of complete documents if used for other than the project contemplated by this
Agreement.
18. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as it deems necessary due to
unfavorable conditions or to the failure on the part of the Co nsultant to perform any provision of
this Agreement. Consultant will be paid for satisfactory services performed prior to the date of
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suspension. During the period of suspension, Consultant shall not receive any payment for
services or expenses incurred by Consultant by reason of such suspension.
19. Merger; Amendment. This Agreement constitutes the complete and exclusive
statement of the agreement between City and Consultant and shall supersede all prior
negotiations, representations, or agreements, either written or oral. This document may be
amended only by written instrument, signed by both the City and Consultant. All provisions of
this Agreement are expressly made conditions.
20. Interpretation. This Agreement shall be interpreted as though it was a product of
a joint drafting effort and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
21. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
22. Time of the Essence. Time is of the essence of this Agreement. Upon receipt of a
written notice from City to proceed with work required by a Task Order, Consultant shall
immediately commence work to perform the services required by that Task Order according to
the time requirements set in the Task Order.
23. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth below. Either party
may change its address by notifying the other party of the change of address. Notice shall be
deemed communicated within 72 hours from the time of mailing if mailed as provided in this
section.
If to City: City Clerk
City of Rohnert Park - City Hall
130 Avram Avenue
Rohnert Park, CA 94928
Phone: 707-588-2232
Fax: 707-794-9242
Email: engineering@rpcity.org
If to Consultant: GHD Inc.
William Silva
2235 Mercury Way Suite 150
Santa Rosa, CA 95407
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Phone: 707-523-1010
Email: Bill.Silva@ghd.com
24. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City and all documents and
records which demonstrate performance under this Agreement for a minimum period of three (3)
years, or for any longer period required by law, from the date of termination or completion of
this Agreement.
B. Any records or documents required to be maintained pursuant to
this Agreement shall be made available for inspection or audit, at any time during regular
business hours, upon written request by the City Attorney, City Auditor, City Manager, or a
designated representative of any of these officers. Copies of such documents shall be provided
to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant's address indicated for receipt of notices
in this Agreement.
C. The City may, by written request by any of the above-named
officers, require that custody of the records be given to the City and that the records and
documents be maintained in the City Manager's office.
25. Agreement Binding. The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
26. Equal Employment Opportunity. Consultant is an equal opportunity employer
and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Consultant will not discriminate against any employee or applicant for
employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or
national origin. Consultant will take affirmative action to ensure that applicants are treated
during such employment without regard to race, religion, age, sex, creed, color, sexual
orientation, marital status, or national origin. Such action shall include, but shall not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; lay-offs or termination; rates of pay or other forms of compensation; and selecti on
for training, including apprenticeship. Consultant further agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
27. Non-Exclusive Agreement. This is a non-exclusive agreement. City reserves the
right to provide, and to retain other consultants to provide, services that are the same or similar to
the services described in this Agreement.
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28. City Not Obligated to Third Parties. The City shall not be obligated or liable for
payment hereunder to any party other than Consultant.
29. Remedies/Waiver. No failure on the part of either party to exercise any term,
covenant, condition, right or remedy hereunder shall operate as a waiver of any other term,
covenant, condition, right or remedy that such party may have hereunder. All remedies
permitted or available under this Agreement, or at law or in equity, are cumulative and
alternative. As a condition precedent to commencing legal action involving a claim or dispute
against the City arising from this Agreement, the Consultant shall comply with claims
presentation requirements under the Government Tort Claims Act, California Government Code
Sections 900 et seq. and the Rohnert Park Municipal Code.
30. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had not been contained
herein.
31. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements
32. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
33. News Releases/Interviews. All Consultant and subconsultant news releases,
media interviews, testimony at hearings and public comment shall be prohibited unless expressly
authorized by City.
34. Applicable Law; Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that a trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
35. Authority. Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party in accordance with its terms.
Page 12 of 18
OAK #4844-6469-8375 v105
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first
above written.
CITY OF ROHNERT PARK CONSULTANT
By: __________________________________
City Manager
By:
Title:
Date: Date:
Per Resolution No. 20__-__adopted by the Rohnert Park
City Council at its meeting of <<Date of meeting>>.
CONSULTANT
By:
Title:
APPROVED AS TO FORM:
Date:
By: __________________________________
City Attorney
ATTEST:
By: __________________________________
City Clerk
GHD | Appendix A: Scope of Services | 1
Statement of Qualifications for As-Needed Engineering Professional Services
Exhibit A: Scope of
Services
The following pages contain Scope of Services organized
by category.
Design Services for Capital Improvement
Projects
GHD’s capability to provide design services to the City for
Capital Improvement Projects (CIP) is unique in that our
size and diversity allows us to provide multiple project
managers from our local office and we can provide all of
the required technical resources in-house. Our local
project managers are familiar with the City’s infrastructure
and current design standards. We have the expertise to
provide almost all of the services listed in the RFQ. In
addition, we understand the efforts required to deliver
these projects from multiple perspectives. The Relevant
Experience section of this SOQ highlights our engineering
and CIP experience.
Approach to Scope of Services
Our approach starts with clearly understanding the
project, listening to the City's needs, identifying
opportunities and constraints, and developing a solid
work plan. Over the years, we have found several ways
to develop a thorough work plan that includes either
holding a Design Workshop at the start of projects or
developing a Basis of Design that includes a
Constructability and Completeness Review. Either of
these two approaches allows us to effectively define and
implement the project through a proven methodology
that defines requirements for project success. A
successful example was the Eastside Trunk Sewer/
Snyder Lane Widening Project. The Design Workshop
identified the specific neighborhood needs, which were
worked into the detailed design. Our team's use of
constructability reviews also helped ensure a
constructable project. The project was designed and
delivered on schedule and performs as designed. The
results of the Design Workshop are captured in our
standard project predesign report and carried forward
through design.
Our approach also utilizes our relationships and contacts
to increase project efficiency. Our CIP project managers
and engineering staff have developed strong relationships
with local approving and partner agencies that will be
beneficial to project development and processing. We
routinely interact with Caltrans Local Assistance, Sonoma
County Transportation Authority (SCTA), Metropolitan
Transportation Commission (MTC), Sonoma County
Proposed Services
Engineering Services:
•Private Development Grading Permit Review
•Water Efficient Landscaping Ordinance Reviews
•Water Efficient Landscaping Ordinance Field
Auditing and Reporting
•Final Map Review
•Construction Management
•Construction Inspection
•Development and Agreement Coordination
•Public Acceptance Package Coordination
•Public Presentation and Outreach Coordination
•Surveying Services
•Low Impact Development Design Review
•Sonoma County Water Agency Flood Control
Manual Development Review
•Public Outreach Services
Capital Improvement Services:
•Water/Sewer/Recycled Water/Storm Water
○Wells
○Pumps
○Tanks
○Pipeline
○Pumps
○Inflow and Infiltration
•Geographic Information System and Mapping
•Feasibility Studies
•Drafting
•Professional Engineering
•Design Services
•Technical Specification Creation
•Construction Management
•Construction Inspection
•Asset Planning and Environmental
•Project Management
•Federal Project Management
•Traffic Engineering Services and Specialization
•Geotechnical Engineering and Materials Testing
Water Agency (SCWA), Sonoma-Marin Area Rail Transit
(SMART), California Department of Fish and Wildlife
(CDFW), North Coast Regional Water Quality Control
Board (NCRWQCB), San Francisco District, United States
Army Corps of Engineers (SF USACE), National Marine
Fisheries Service (NMFS), and United States Fish and
Wildlife Service (USFWS). In addition, we regularly attend
the SCTA Technical Advisory Committee (TAC) meetings
and have participated in County Bike and Pedestrian
Advisory Committee (CBPAC) meetings.
GHD | Appendix A: Scope of Services | 2
Statement of Qualifications for As-Needed Engineering Professional Services
GHD has the in-house expertise to cost effectively
implement the preferred design alternative for a project.
Recent CIP projects successfully executed by GHD in
Rohnert Park include water and wastewater facilities,
utility replacements including the use of trenchless
technologies, road widenings, bridges/box culverts,
Caltrans funding procurements, streetscapes, traffic
control/signals, roundabouts, creek restorations,
Americans with Disabilities Act (ADA) compliance
upgrades, and other bike and pedestrian improvements.
The breadth of our technical expertise allows us to use
the appropriate engineering disciplines and technologies
to solve your infrastructure needs. On the Eastside Trunk
Sewer Project, GHD developed a Constructability and
Completeness Review
that included a review
and assessment of
alignment design, a utility
coordination check,
geotechnical considerations, soil and groundwater
contamination, evaluation of materials, and an evaluation
of trenchless technologies for recommendations for
installation of deep pipelines. Our expertise and
knowledge of various technologies allowed the City to
select the correct technology for installation of the trunk
sewer at the lowest cost.
Throughout the design process, GHD performs quality
assurance and quality control of the project documents
prior to deliverables to the City. The reviews are
performed by senior engineering staff to ensure scope
items are addressed and that design documents meet
the standard of care. With our construction management
group in-house, our team is available to perform
constructability reviews prior to finalizing our construction
drawings. This ensures that constructability issues are
corrected before construction, thus avoiding delays in
the field.
Constructability issues
are corrected before
construction, thus avoiding
delays in the field.
Eastside Trunk Sewer and Roadway Reconstruction, Phases 1, 2 and 3. GHD provided design engineering, environmental
compliance, and public relations, as well as construction management services for all three phases.
GHD | Appendix A: Scope of Services | 3
Statement of Qualifications for As-Needed Engineering Professional Services
Water, Sewer, Recycled Water, and
Stormwater
Our water and wastewater engineering experience
encompasses water supply development, treatment
facilities, master planning, network analysis, pipelines,
pump stations, storage facilities, stormwater permits and
design, corrosion control and engineering, and asset
management and system optimization. We have
prepared sewer system management plans, water quality
and supply assessments, urban water management
plans, and master plans.
Our local GHD team has prepared studies, designed,and
improved treatment plants for a number of clients in
California which have evaluated conventional and
alternative technologies to meet a particular system’s
needs. We have experience with distribution system
water quality issues, residual maintenance, and storage
tank design and retrofitting.
Services provided also include modeling, analysis,
design, and construction engineering for transmission,
distribution, and collection facilities, such as storage,
distribution and collection system pipelines and interties,
booster pump stations, elevated and ground level
storage, and telemetry systems.
Our team has significant local experience with stormwater
planning, design, and project engineering. We
understand the natural and constructed hydrology of our
local area, and have provided storm drain design, flood
control, and groundwater recharge services to the City
over the past several years. GHD has worked on a
number of water and sewer projects for the City, such as
the current CIP-6 Sewer Capacity Project Phase 1 & 2.
We have provided on-call water services to many local
municipalities including the Cites of Santa Rosa, Cotati,
Petaluma, and Healdsburg, the Town of Windsor, and
many more.
Our area has been experiencing drought conditions for a
number of years, requiring that every drop of water is put
to optimal use. The City of Santa Rosa’s wastewater
treatment plant provides a reliable source of recycled
water for irrigation and other approved uses, but
expansion within City limits is within the City’s jurisdiction.
GHD is prepared to help City engineers navigate the
planning and regulatory environment of recycled water.
Approach to Scope of Services
Over the years working with the City and other nearby
municipalities, we have learned how to effectively execute
on-call services. Task orders associated with on-call
services tend to require efficiency, with smaller budgets
GHD is a leader in Water, Sewer, Recycled
Water, and Stormwater
• Asset Management & System Optimization
• Biosolids & Residuals Treatment
• Business Consulting
• CEQA/NEPA & Environmental Permitting
• Dams
• Hydrogeological & Groundwater Studies
• Industrial Water & Waste Management
• Instrumentation, SCADA & Controls
• Intakes
• Integrated Water Management
• Irrigation Design
• Lift Stations
• Materials Technology & Corrosion Control
• Nutrient Control
• Operations Consulting
• Pipeline Evaluation & Design
• Pump Stations
• Storage Facilities
• Stormwater Permits & Design
• Water Collection System
• Water Treatment & Recycling
• Water Modeling & Master Planning
• Water Strategy Planning
• Water Distribution & Storage
• Water Efficiency
• Water Sciences
• Water Supply Development
• Water Treatment Facilities
and shorter delivery periods. GHD will respond
accordingly as shown in the following examples:
• Establish project goals and objectives at the start to
minimize re-work during the course of the project
• Provide frequent communication with City staff to
avoid scope and budget overruns and near misses
• Incorporate constructability reviews and value
engineering to form more cost effective solutions
Specific to the City’s on-call needs, GHD routinely provides
planning, design and construction services for water
projects, completes environmental studies and prepares
permit documents. In addition, we have in- house
surveying and geotechnical capabilities, as well as strong
partnerships with local firms that can respond immediately.
GHD | Appendix A: Scope of Services | 4
Statement of Qualifications for As-Needed Engineering Professional Services
Environmental Services
Environmental Services
GHD planners and scientists specialize in providing a
variety of environmental services in accordance with
the requirements of the California Environmental Quality
Act (CEQA), National Environmental Policy Act (NEPA),
Caltrans, and regulatory agencies.
GHD services include the preparation of the following:
•Categorical Exemptions/Categorical Exclusions
•Initial Studies/Environmental Assessments
•Negative Declarations/Finding of No Significant
Impacts
•Environmental Impact Reports/Environmental Impact
Statements
•Mitigation Monitoring & Reporting Programs
•Public Noticing
•Joint CEQA/NEPA Documents
•Regulatory Permit Acquisition
•Biological Studies, Surveys, and Monitoring
Environmental Planning
Environmental planning begins with helping our clients
define their objectives, and then determining how those
fit into the context of sensitive environmental resources
and the regulatory requirements that protect them. Our
staff of planners, scientists, and biologists can develop
documentation, gather community and stakeholder
input, and offer alternatives and solutions. The goal is to
maintain full compliance with environmental regulations
while keeping our clients’ projects moving forward.
GHD’s environmental documents are written for decision
makers as well as the public. Our document formatting
and analysis is clear and concise, and our state-of-the-
art graphics and geographic information system (GIS)
departments provide visually appealing graphics and
mapping. Public outreach programs are developed to
meet the needs of each individual project, whether it is a
minimal program limited to required noticing or a larger
program that utilizes scoping meetings, neighborhood
meetings, or outreach to residents during construction.
Environmental Permitting
Environmental permitting is often a critical factor in moving
our clients’ projects toward successful implementation.
Our permitting staff offers local resource knowledge, along
with the ability to work constructively with regulatory staff
to facilitate timely approval of permits. These relationships
help us facilitate the early involvement of agency staff in
the planning process. This is crucial to gaining agency
cooperation and input, ensuring that the project is more
likely to be approved, and avoiding costly delays. We can
assist our clients to obtain regulatory permit acquisition
from numerous agencies, including:
•USACE
•USFWS
•California Department of Transportation (Caltrans)
•CDFW
•State Historic Preservation Office (SHPO)
•State Water Resources Control Board
•Department of Health Services (DHS)
•NCRWQCB
•Bay Area Air Quality Management District (BAAQMD)
•SCWA
•Licensing and Encroachment Permits
Legally Defensible CEQA Documents
Every document produced by GHD is subject to Quality
Control review by senior staff. GHD and its CEQA staff
have a history of preparing successful environmental
documents, none of which have been overturned by the
courts.
Cost Efficient
All of our CEQA professionals have worked extensively
for the City and are familiar with the environmental and
organizational setting for their projects. We integrate the
CEQA compliance and natural resource permitting efforts
with engineering pre-design and focus on writing feasible
mitigation plans, all of which means savings in time,
money, and stress.
“....Your thorough understanding of the CEQA
process, including most importantly never losing
sight of the end goals or schedule of the client
while not compromising the neeed to minimize
litigation exposure, has been a tremendous
benefit to the City and the rate payers over the
last few years.”
- Dan Carlson
City of Santa Rosa (Retired)
GHD | Appendix A: Scope of Services | 5
Statement of Qualifications for As-Needed Engineering Professional Services
Construction Management and
Inspection Services
We understand the City’s need for quality construction
products, documented testing and inspection reports,
change and claims management, prompt response to City
staff and construction contractors, and public relations.
Approach to Scope of Services
Construction Management Philosophy: A
Healthy Project is a Successful Project!
Application of personal wellness practices to construction
projects monitors important functions, provides critical
information to the team, and facilitates appropriate
response to project challenges.
Project Communications and Tracking
One of the most important factors in the success or
failure of a construction project is communications. Clear
communication between the design team, Construction
Manager (CM) and Contractor field staff, and the Owner
is critical to understanding priorities and establishing
relationships that will foster the trust needed to work
through significant project issues.
Clear construction documentation is essential to support
communications and to understand project status. GHD
uses Procore® to organize critical documents and track
performance metrics. Like a Fitbit for your project,
Procore®:
•Uses a dashboard to provide a quick overview of
performance metrics
•Allows users to drill-down into critical data
•Has alert and e-mail notification capabilities
•Provides reports that illustrate project performance
•Can share information across the project team
Similar to a focus on healthy personal habits, document
controls encourage healthy project habits.
Task Planning/Problem Avoidance
GHD recommends a pre-task planning session prior to
starting a new activity or working with a new crew, similar
to an Occupational Safety and Health Administration
(OSHA) Job Hazard Analysis (JHA).
Just as a task is evaluated from a safety perspective,
GHD recommends meeting with the Contractor to
evaluate each new task from a quality control
perspective. Assuring that the construction crew has a
clear understanding of the work required, and the
associated quality control requirements prior to beginning
the task, is the best way to build quality into a project.
Similar to checking that the necessary personal protective
equipment (PPE) is on-hand as part of a JHA, a quality
control task analysis includes assuring that the necessary
tools, materials, and equipment are on-hand, including
confirmation that the associated submittals have been
approved and any quality control inspections or testing are
scheduled.
Spending time before the task to review requirements
and anticipate potential challenges is preventive medicine
for the project’s health.
Problem Solving
Despite tracking to encourage healthy project habits and
planning to avoid hazards, challenges come up on every
project. Like personal care physicians, GHD’s
construction management team takes an active role in:
•Diagnosing the problem
•Evaluating alternatives
•Working with the Contractor, Owner, design team, and
other stakeholders to identify solutions that will restore
a project's health as efficiently as possible
Initiating discussions on contentious issues as soon as
they arise can allow resolution of potential claims before
the parties become entrenched. GHD fosters a team
approach to project issues, so that challenges are less
likely to inflame adversarial relationships and have a
long-term impact on project success.
Critical Response
Projects are sometimes met with unexpected issues.
Regardless of cause, professional relationships, clear
communications, and a commitment to a prompt
resolution will allow project participants to work as a
surgical team to resolve the issue effectively. Like a critical
care unit, GHD has subject matter experts who can be
engaged quickly to assist in pinpointing the most urgent
steps to minimize collateral schedule and cost impacts.
GHD’s Construction Management Approach –
Good for the “Wellness” of Your Project
Snyder Lane Rehabilitation Project
GHD's proactive and collaborative construction management
of this project resulted in minimal disruption to City traffic, while
completing the improvements. This project was completed on
schedule and within budget.
GHD | Appendix A: Scope of Services | 6
Statement of Qualifications for As-Needed Engineering Professional Services
Traffic Engineering and Transportation
Planning Consulting Services
GHD’s capability to provide Traffic Engineering and
Transportation Planning services to the City is unique in
that our project team consists of professional staff with
diverse experience providing these services throughout
the County of Sonoma, State of California, and Pacific
Region. This diversity and several years of providing
municipal traffic engineering and transportation planning
services benefits local projects. We are familiar with the
City’s circulation, parking, pathways, and neighborhoods,
and we have the expertise to provide a broad range of
Traffic Engineering and Transportation Planning Services.
The Relevant Experience section of this SOQ highlights
our Traffic and Transportation experience.
Approach to Scope of Services
Our approach starts with clearly understanding each
task, listening to our client needs and agency or
communicty drivers, identifying opportunities and
constraints, and developing a solid work plan to
complete each task proficiently. Over the years, we have
found that our on-call and staff services contracts are
most successful when we have strong relationships,
existing and newly formed, with the City and staff
members we are expected to work with. Many of the
tasks and services we provide in other communities have
allowed for us to operate most efficiently as an extension
of City staff, allowing for the opportunity to more intuitively
understand the tasks and listen to our partners. We are
sitting at the same table, with the same concerns at a
local and regional level. Our experience working
collaboratively on the SCTA-led Vision Zero is a
successful example. We are also developing a
"countywide" Local Roads Safety Plan (LRSP) in
collaboration with seven local jurisdictions, including
Rohnert Park. We have formed solid working
relationships with City staff, and hope to cultivate this
union while working on future projects, services, and
tasks.
Our approach also utilizes our diverse experience and
specific understanding of the context of the City to
increase project efficiency. Our project managers and
engineering staff have worked on traffic engineering and
transportation planning projects and have become well
acquainted with the City streets. We live, work, and play
within the community. It’s our experience as Professional
Traffic Engineers here and outside the community that has
allowed us to sharpen our skills. For one of our local
on-call traffic engineering clients, the Town of Windsor, it’s
the knowledge of our project lead, Frank Penry, that has
this type of benefit in professional experience and specific
knowledge of the area.
It’s with this approach, the precise mix of relationships,
diverse professional experience, and understanding of
the City, that GHD will successfully provide Traffic
Engineering and Transportation Planning services.
Roundabout Intersection Improvements Southwest
Boulevard at Commerce Boulevard
GHD completed the initial citywide roundabout study for the
City. A priority that was determined from this study was the
roundabout at Southwest Boulevard and Commerce Boulevard.
GHD is currently completing the plans, specifications
and estimate for the roundabout, which is scheduled for
construction next year.
GHD | Appendix A: Scope of Services | 7
Statement of Qualifications for As-Needed Engineering Professional Services
Development Review
GHD has been performing development review services
for local municipalities as part of our municipal-based
staples for many years. We have developed dynamic and
experienced review staff that can assist with timely
development review and plan processing. GHD’s core
development review team actively engages with regional
stakeholders, including Sonoma Water. Since we are
currently completing development review for additional
local agencies, we intimately understand the nuances of
the plan and map check components of the development
review process. Our services include project
management, survey/parcel-map review, lighting review,
civil engineering calculation review, drainage review (in
support of Sonoma Water), Low Impact Development
(LID) design review, utility plans, geotechnical reports,
traffic reports, erosion control, structural plans (building
permit), and bridge/guardrail design.
Approach to Scope of Services
The development review process requires significant due
diligence, care and regulatory expertise in order to
maximize response to the community’s and department’s
needs. With our extensive in-house civil, survey,
transportation, traffic, geotechnical, electrical, and
structural expertise, coupled with our municipal design
and development review on-call experience, we can
provide the most expedient and efficient review of
development proposals. Our survey team is equipped to
quickly provide parcel map review, while our civil team is
prepared to oversee the review of improvement plan.
Additional support resources will provide input on
geotechnical, civil, structural, electrical, transportation,
and traffic.
As mentioned previously, we understand that
communication is paramount to any successful project.
We will coordinate with City staff to ensure the project
has complied with the project Conditions of Approval and
applicable mitigation measures of the environmental
document. We will provide review letters and redlines for
all plan checks. Upon final review, we will send letters
recommending approval of the plans and map to the City
Engineer and the project planner.
GHD is well suited to partner with the City and provide
the technical expertise and support necessary to
successfully fulfill the requirements of your review
assignments. Although GHD is a larger firm, many of our
contracts average under $100,000; we are proud to .
In addition to working with the City, GHD has provided
municipal engineering and professional services to the
City of Petaluma since 2005. We completed plan and
map reviews for commercial and residential development
projects from concept level phase through construction.
Likewise, GHD has an ongoing engineering contract with
the City of St. Helena to provide on-call services,
including development review. Work consists of
development plan check, mapping review and review of
supporting documentation. Development plan check
consists of civil improvement review including public
streets, facilities for domestic water, sanitary sewer, storm
drainage and recycled water, fire protection services,
street lighting, traffic, signing/striping, grading, public/
common area landscaping, storm water management
program and erosion control for conformance with
Conditions of Approval, City Ordinances, Model Water
Efficient Landscape Ordinance (MWELO), Water
Neutrality, Standards and Specifications, RWQCB
compliance, and sound engineering practice.
Mapping review includes checking Parcel Maps for
conformance with Tentative Maps and any approved
alterations, checking the Conditions of Approval,
reviewing improvement plans to verify that all needed
easements are addressed on the face of the Map or by
separate instrument and checking for compliance with
the Subdivision Map Act. In addition, GHD reviews all
supporting documents, as needed, including traffic study,
geotechnical report, masterplans, area specific plans,
earthwork calculations, estimate, memorandums and/or
supplemental conditions.
GHD | Appendix A: Scope of Services | 8
Statement of Qualifications for As-Needed Engineering Professional Services
Buildings, Structural, and Mechanical,
Electrical, and Plumbing Engineering
GHD’s Property & Buildings team is comprised of all the
technical disciplines required for complex building
projects, including structural, mechanical, plumbing,
electrical, telecommunications, and fire protection
engineering. Our team includes LEED® Accredited
Professionals experienced in sustainable design as well
as a Certified Commissioning Authority specializing in
building design and construction.
Our engineers work together to provide a focused and
integrated design team serving building owners and
architects. This team brings experience in municipal and
commercial buildings; medical and institutional facilities;
educational facilities; wineries; airport infrastructure;
high-tech, laboratory and research and development
(R&D) facilities; industrial manufacturing and production
facilities; and hospitality and hotel facilities.
Our Property & Buildings team has completed hundreds
of projects for municipal and government clients
throughout California with experience ranging from
condition assessments, emergency generator
replacements, office building tenant improvements to
major facility expansion, and 20-year master planning.
We have also held a number of local and regional on-call
contracts, such as current agreements with the County of
Sonoma, Sonoma Water, San Francisco Public Works,
and the University of California Irvine Medical Center.
Notable projects in the City of Rohnert Park include:
•Sonoma State University Ives Hall Roof and Heating,
Ventilation, and Air Conditioning (HVAC) Replacement
•Snyder Lane Widening Multi-Cell Box Culvert
Extension
•Sewer Interceptor/Outfall Structural Design
•City Center Drive Parks Improvement Structural
Design
•Rohnert Park Southwest Fire Station
•Burton Avenue Community Center
•State Farm Building Renovation
Approach to Services
Mechanical Engineering Services
GHD’s mechanical engineering team provides our clients
with practical and functional analysis and design for
mechanical systems. Our mechanical engineers are
experienced in the assessment and analysis of existing
systems, the design of new systems, and forensic
engineering of system failures. The team provides
traditional building system design and commissioning
services along with more complex systems such as
fueling, lab gases, and process design. Our mechanical
engineering experience includes:
•Variable Refrigerant Flow (VRF) systems
•Variable Air Volume (VAV) systems (dual duct and
reheat type conversions)
•High efficiency packaged units
•Chilled water systems, primary and secondary
system, centrifugals, screws and reciprocating types
from 60-2000 tons, variable and constant flow
•Built up air handlers
•Pre-conditioned air for dehumidification
•Boilers systems, steam, hot water and various high
efficiency types including pulse, modulating flow and
temperatures, constant and variable flow
•Cooling towers and condenser water pumps, both
constant and variable flow
•Direct/Indirect Evaporative coolers
•Radiant floors
•Heat recovery systems
•Commissioning
•Design of sewage treatment plants, pump stations,
water treatment plants, compressed natural gas filling
systems, and related facilities
•Design of HVAC systems; plumbing systems,
emergency generators systems, and auxiliary water
supply systems
•HVAC Control Systems both pneumatic & DDC
•Surge analysis for pumping stations
HVAC Installation at the City of Santa Rosa's Utilities
Field Office
GHD | Appendix A: Scope of Services | 9
Statement of Qualifications for As-Needed Engineering Professional Services
Structural Engineering Services
GHD’s structural engineering team provides our clients
with practical and functional analysis and design for
structures. Our structural engineers are experienced in
the assessment and analysis of existing structural
systems, the design of new structures and forensic
engineering of structural failures. The team provides
traditional new building/structure design as well as retrofit
of existing structures. Our structural engineering
experience includes:
•Building structures projects using concrete, steel,
light gage steel, masonry or wood construction
•Pump station projects
•Wastewater treatment plants including all types
of environmental structures such as headworks,
digesters, clarifiers, aeration basins, etc.
•Water resource projects including both flat bottom
and elevated water storage tanks
•Storm water projects
•Civil retaining wall projects including conventional
concrete or masonry retaining walls, soldier pile walls,
steel sheet pile walls and tie back systems
•Bridge projects including culverts, pedestrian bridges
and Caltrans projects
•Miscellaneous projects such as pipe supports,
equipment support and access platforms and pipe
bridges
Electrical Engineering Services
GHD’s electrical engineering team provides our clients
with analysis and design for building electrical systems
including lighting, power and HVAC controls; security
systems; fire and life safety systems; telephone and data
communication systems; building management systems;
and direct digital control systems. Our electrical engineers
are specialized in the design of high voltage (up to
115-kV) substations, power generation equipment (hydro,
gas turbines, diesel and methane/natural blend)
switchgear and low voltage equipment. They have
comprehensive experience in a wide range of
applications including:
•Building and Site Power Distribution
•Generators, Uninterruptible Power Supply (UPS), and
Essential Electrical Systems
•Photovoltaic Systems
•Interior and Exterior Lighting
•System Modeling, Short Circuit & Arc Flash Analysis
•Motor Controls, Drives, and Programmable Logic
Controllers (PLCs)
•Supervisory Control and Data Acquisition (SCADA)
Systems and Process Controls
•Automatic Energy Controls
•Fire Alarm Systems
•Telecommunications Infrastructure
•Sound and Signal Systems
•Commissioning
Snyder Lane Road Widening
This project included structural engineering for the bridge widening.
GHD | Appendix A: Scope of Services | 10
Statement of Qualifications for As-Needed Engineering Professional Services
Additional Services
Advanced Analytics Services
At GHD Digital, we combine our people's knowledge with
new technologies and systems to help our clients
embrace rapidly emerging digital advancements and
generate value for their businesses. GHD’s Digital team
partners with our customers to help them move along
their digital transformation path, focusing on data-based
insight. We help create market-leading actionable insight
from digitized assets (data) to help businesses and
communities derive significant value from it using
Advanced Analytics. There is no data scarcity anymore. If
anything, there is an over-abundance of data. Data was
always available. Disruptive technologies have enabled
the processing of vast volumes of data at incredible
speed enabling decision making based on that data.
Approach to Scope of Services
GHD Digital believes we are in a unique position to assist
the City with its objectives by employing a holistic
approach to identify the most critical problems. We can
deliver accurate analytical outcomes using conventional
and non-conventional data from internal and external
sources and assist in organization-wide adoption of these
analytical outcomes to realize the intended benefits.
GHD’s Digital Intelligence team has vast experience in
collecting and managing massive amounts of structured
(e.g., tables & databases) and unstructured (e.g,
documents & photos) data from various sources and
using it to provide unique insights based on cutting-edge
analytics to thousands of organizations worldwide.
We have
developed our
project approach
based on our "4A
Framework" by
planning to work
closely with key
stakeholders to
enhance the
City's analytical
capabilities to
meet its current requirements as well as build a
foundation for meeting future requirements and priorities.
As part of the proposed engagement, our team can
define detailed business requirements with success
metrics, identify data source and inventory, perform data
gap analysis, and implement a data lifecycle process to
build an analytics data store. Predictive scores,
indicators, and models can be made using various
analytical tools to connect to the data storemart. The
result can then be visualized and consumed by
commercial-off-the-shelf or custom products to enable
auditors, inspectors and investigators the ability to
prioritize assets in support of the City's mission and help
leadership to track the success against predefined Key
Performance Indicators.
Our team has expertise in developing exceptional tools
and technologies to store, access, and analyze large
amounts of data in near-real-time. In a previous project
with Unity Water in Australia, GHD developed a machine
learning-based sewer overflow prediction tool. The
solution includes a "nowcast" model that forecasts the
next six-hour sequence of rainfall using radar images
from the preceding six hours. It also includes a prediction
model that takes this forecast sequence and provides a
probability of sewer overflow for each pump station.
Additionally, it calculates specific overflow risk for
individual Sewerage Pumping Stations (SPS) and
communicates SPS wet weather overflow risk to
operational staff. This project has transformed Unity
Water’s response to sewer overflows from reactive to
proactive.
Additionally, in an ongoing project for a water wholesaler
in Northern California, GHD aims to evaluate the success
of programs to promote water efficiency for customers,
ranging from equipment installations to audits, and
including whether (and to what extent) they have lowered
the water use for participating sites. Preliminary findings
include recommendations of which program types tend
to be most effective, and quantification of temporal
changes such as water savings "rebound".
Figure 1. Assessing Water Conservation Effectiveness using
Google’s Causal Inference Algorithm
GHD | Appendix A: Scope of Services | 11
Statement of Qualifications for As-Needed Engineering Professional Services
Immersive Design Solutions (IDS)
Photorealistic Visualization
Standard Visualization
In a dynamic landscape where smart technologies are
leading the way to smart infrastructure and Smart cities,
we have consolidated the capabilities required to quantify
the impacts that immersive digital technologies have on
operational performance - cost, risk and functional
perspectives - allowing us to turn immersive technologies
into smart realities.
We apply this understanding in our Immersive Digital
Solutions Team to take full responsibility for smart
technology deployment from concept and validation to
delivery and operation. GHD Digital takes the guesswork
out of smart connected infrastructure and technology for
our clients.
We help our clients understand complex data simply and
completely by using virtual, augmented, and mixed reality
solutions to immerse them in their environments, designs,
and data. We build, deploy, and support immersive digital
solutions to improve communication, enhance efficiency,
drive performance, reduce rework, support collaboration,
and enable engagement.
Digital Services
GHD is adapting and co-creating new ways of
thinking to realize the growth opportunities that the
digital era offers with GHD Digital.
Combining our knowledge of digital technologies with
over 90 years of expertise in the delivery of engineering,
environmental, and construction services, GHD Digital
helps our clients to think differently and embrace digital
tools and solutions so they can reduce costs, enhance
customer experience, and future-proof their business.
Aerial and Ground Intelligence
Photogrammetry Aerial
Thermography Aerial
GHD Digital’s Aerial & Ground Intelligence Team goes far
beyond basic drone photography and site survey. Our
team of experienced remote aircraft pilots, geomatics
engineers, professional surveyors, and data scientists
leverage advanced technology and powerful processing
systems to ensure quality data capture, accurate results,
and in-depth data analytics.
This service is possible through technologies, such as,
photogrammetry (rapidly generated maps and models to
provide intelligence on site conditions), light detection and
ranging (LiDAR) (dense and accurate data point clouds),
geomatics (geospatial intelligence to support ground and
aerial surveys), and thermography (sensor technology for
detecting anomalies).
GHD | Appendix A: Scope of Services | 12
Statement of Qualifications for As-Needed Engineering Professional Services
Location Intelligence
Site Selection
3D Visualization
The way we discover, collate, manage, and communicate
data is constantly evolving. With this comes a sense of
urgency to gain insights from the vast amounts of data
now available. At GHD Digital, we transform location data
into actionable business insights to help our clients with
real-time decision making.
GHD Digital’s Location Intelligence team has specialist
skills in the utilization of Geographic Information Systems
(GIS) technology to support and enhance client operation
efficiencies, planning resources, and strategic decision-
making abilities.
We have a strong track record in the research and
development of GIs applications and work closely with
GHD’s engineering, environment, and Water groups to
provide comprehensive spatial solutions (i.e., 3D
Visualization and Visual Impact Assessments,
Infrastructure Corridor and Site Selection, GPS Data
Capture, Data Acquisition and Conversion, Remote
Sensing and Image Analysis, Customized Cartography,
and GIS Implementation Services) tailored to client needs.
Case Studies
GHD Digital has delivered Aerial and Ground Intelligence,
Immersive Design Solutions, and Location Intelligence
solutions for a variety of clients across the globe. Select
examples include:
•Confidential Manufacturer, Aerial and Ground
Intelligence: To ensure the continuation of our client’s
project, GHD Digital was contracted to develop an
alternative method to conduct a safe and secure bid
walk to accurately inspect the site. At the same time,
our client required a solution that would allow them to
safely inspect and maintain their critical infrastructure
assets. View project here.
•Confidential Environmental Agency, Aerial and
Ground Intelligence: GHD Digital’s aerial Ground
Intelligence Team was tasked to conduct a site
survey for a local State Environmental Protection
Agency in the United States. Mapping and modelling
of a superfund site to analyze stormwater flow was
required to analyze the topography and ensure that
stormwater was not flowing onto neighboring sites.
The client also needed to perform a site walkthrough
with stakeholders to assess conditions and make
measurements of site features. View project here.
•Lower Paxton Township Authority, Location
Intelligence: LPTA required an easy to use,
affordable, web-based GIS mapping platform to
manage their sanitary sewer collection system
data. The platform needed the ability to associate
record drawings, straight-line diagrams, easement
contracts, and other documents to map features for
easy recall of related documents. The platform also
needed to be accessible via mobile for remote field
access. View project here.
•Confidential Agricultural Corporation, Immersive
Design Solutions: The client recently decommissioned
a phosphorus production facility and required intensive
contamination assessment and remediation, alongside
a deeper understanding of groundwater contaminant
flow. As the client’s facility was adjacent to another
(operated by a separate agricultural corporation), the
scope of work was expanded to include both sites.
View project here.
GHD | Appendix A: Scope of Services | 13
Statement of Qualifications for As-Needed Engineering Professional Services
Asset Management Services
GHD plays a leading role in the global development and
growth of advanced asset practices for many sectors,
particularly in the water sector. We developed the first
asset management plan in the United States (U.S.) for the
Orange County Sanitation District in 2006. Since then,
we have worked with more than 65 clients nationwide
providing asset management services. Internationally, we
have worked with over 500 water and wastewater
utilities, transportation agencies, and other entities that
manage assets to identify key areas for service delivery
improvement and asset management. Our asset
management and advisory consulting practice is
responsible for the concept and development of
numerous advanced client management processes and
systems to incorporate full integration of asset
management systems and their implementation tactics.
GHD actively contributes to the development of asset
management best practices. This is demonstrated by our
original authorship of recognized standards like the U.S.
Environmental Protection Agency’s (USEPA) 5 Core
Questions and 10-Step Process, the International
Infrastructure Management Manual, and our involvement
in the development of the British Standards Institution's
Publicly Available Specification (BSI PAS) 55:2008, which
formed the basis for the International Organization for
Standardization (ISO) Standard for Asset Management
(ISO:55000 series). GHD staff members served on the
American National Standards Institute Technical Advisory
Group for PS251 for the development of the ISO Asset
Management Standards. GHD’s proposed Project
Manager, Gage Muckleroy, regularly teaches an
advanced Asset Management Concepts course at the
University of Wisconsin.
We have a strong understanding of these standards and
frameworks, their different elements, and how they apply
to strategic asset management program implementation.
For example, the USEPA Framework’s primary focus is
on how to use asset data and turn it into knowledge,
while the ISO and Institute of Asset Management
frameworks are informative on implementing asset
management systems into an organization.
Geotechnical Services
The stability of a structure depends on the integrity of its
foundations. Our experts perform geotechnical studies
using the latest technologies to determine the composition
and properties of the soil and rock where you plan to build.
The results of these studies will allow our designers to
produce plans and specifications that take into account
the correlation between the structure’s requirements and
the land, as well as the various factors that may affect the
longevity of your infrastructure.
GHD prepared a geotechnical investigation for a local
north-bay light rail client. One of their bridge sites was on
steep slope with liquefiable soils and included deep
foundations to support the structure below the liquefaction
zone. There turned out to be noise restrictions during
construction and driven or impact piles could not be used,
even though they were cost-effective. Therefore, two
alternative foundation types (cast-in-drilled-hole and
shallow foundation with leveling capabilities) and their
associated rough order of magnitude costs were
presented to the client. The client was appreciative of the
attention to their constraints and sensitivity to costs and
used GHD’s input to meet their needs and keep the project
on schedule.
GHD has performed asset management related
services, asset valuations, and asset management
plans for a number of California clients including:
• City of Carlsbad
• City of Chino Hills
• City of Chula Vista
• City of Dublin
• City of Lake Elsinore
• City of Lakewood
• City of Livermore
• City of San Diego Stormwater Division
• City of San Jose
• City of Santa Monica
• City of Santa Rosa
• City of Thousand Oaks
Sonoma Marin Area Rail Transit (SMART) On-Call Services
GHD provided comprehensive engineering and environmental
services for the advanced conceptual engineering of SMART.
Since then, GHD has provided on-call engineering services
to SMART under four consecutive constracts. Providing
geotechnical services for the Transit Pathway (mp 46.1 to mp
48.5) is one of many completed on-call projects.
Exhibit B
OAK #4844-6469-8375 v105
EXHIBIT B
Compensation
[to be inserted]
US West Region Fee Schedule *
Updated: April 20, 2020
Principals: $245.00 - $280.00 Geologists/Hydrogeologists:
Associates:
Specialist:
Engineers:
$175.00 - $250.00
$225.00 - $275.00
♦ Level A
♦
♦
♦
♦
♦
$120.00 - $135.00
Environmental Chemists/Scientists/Planners:
Technicians/Technologists:
♦ Level A $ 70.00 - $100.00
♦ Level B $100.00 - $120.00
♦ Level C $120.00 - $135.00
♦ Level D $135.00 - $160.00
♦ Level E $160.00 - $190.00
♦ Level F $190.00 - $235.00
Draft/CADD:
Industrial Hygienists/Safety Professionals:
♦
♦
♦
♦
♦
♦
Technical Apprentices:
Administrative Support:
$75.00 - $115.00
$75.00 - $125.00
Expert Witness Testimony: $280.00
Level B $135.00 - $145.00
Level C $145.00 - $175.00
Level D $175.00 - $200.00
Level E $200.00 - $225.00
Level F $225.00 - $250.00
♦ Level A $120.00 - $135.00
♦ Level B $135.00 - $155.00
♦ Level C $155.00 - $175.00
♦ Level D $175.00 - $195.00
♦ Level E $195.00 - $230.00
♦ Level F $230.00 - $260.00
♦ Level A $105.00 - $125.00
♦ Level B $125.00 - $145.00
♦ Level C $145.00 - $165.00
♦ Level D $165.00 - $185.00
♦ Level E $185.00 - $215.00
♦ Level F $215.00 - $245.00
♦ Level A $ 90.00 - $100.00
♦ Level B $100.00 - $110.00
♦ Level C $110.00 - $120.00
♦ Level D $120.00 - $130.00
♦ Level E $130.00 - $140.00
♦ Level F $140.00 - $150.00
Level A $120.00 - $135.00
Level B $135.00 - $150.00
Level C $150.00 - $175.00
Level D $175.00 - $200.00
Level E $200.00 - $230.00
Level F $230.00 - $260.00
US West Region Fee Schedule *
Updated: April 20, 2020
Employee time will be billed in accordance with the fees listed above. These rates are subject to
change on a semi-annual basis. For other than professional employees, time spent over 8 hours
per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times
the hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and
holiday work will be charged at 2.5 times the hourly billing rate. All field personnel charges are
portal to portal. Professional employees will not be charged out at premium charge rates for
overtime work.
Expenses and other similar project related costs are billed out at cost plus 15%. The cost of
using equipment and specialized supplies is billed on the basis of employee hours dedicated to
projects. Our rates are:
A. Office consumables: $6.50/hr
B. Environmental Dept/Construction Inspector consumables: $11.00/hr
C. Survey Field consumables: $15.00/hr
D. Various Environmental, Construction and Land Surveying equipment: At market B. C. D.
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts
unpaid thirty (30) days after the issue date of our invoice shall be assessed a service charge of
one and one half (1.5) percent per month.
(*) These rates do not apply to forensic-related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to
notify GHD Inc in writing if Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the increase in labor
cost.
Exhibit C
OAK #4844-6469-8375 v105
EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an “occurrence” basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less
than $1,000,000 per occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or
the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering,
Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-
owned), with limit no less than $1,000,000 per accident for bodily injury and property
damage.
3. Workers’ Compensation insurance as required by the State of California, with
Statutory Limits, and Employer’s Liability Insurance with limit of no less than
$1,000,000 per accident for bodily injury or disease. (Not required if consultant provides
written verification it has no employees)
4. Professional Liability (Errors and Omissions) Insurance appropriates to the
Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim,
$2,000,000 aggregate.
If the Consultant maintains broader coverage and/or higher limits than the minimums
shown above, the City requires and shall be entitled to the broader coverage and/or the
higher limits maintained by the Consultant. Any available insurance proceeds in excess
of the specified minimum limits of insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional
insureds on the CGL policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts, or equipment
Exhibit C
OAK #4844-6469-8375 v105
furnished in connection with such work or operations. General liability coverage can be
provided in the form of an endorsement to the Consultant’s insurance (at least as broad
as ISO Form CG 20 10 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG
20 37 forms, if later revisions used).
Primary Coverage
For any claims related to this contract, the Consultant’s insurance coverage shall be
primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 with
respect to the City, its officers, officials, employees, and volunteers. Any insurance or
self-insurance maintained by the City, its officers, officials, employees, or volunteers
shall be excess of the Consultant’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled,
except with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer
of said Consultant may acquire against the City by virtue of the payment of any loss
under such insurance. Consultant agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of
whether or not the City has received a waiver of subrogation endorsement from the
insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may
require the Consultant to provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention. The
policy language shall provide, or be endorsed to provide, that the self-insured retention
may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with
a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the
City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of the contract or
the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the contract of work.
Exhibit C
OAK #4844-6469-8375 v105
3. If coverage is canceled or non-renewed, and not replaced with another claims-made
policy form with a Retroactive Date prior to the contract effective date, the Consultant
must purchase “extended reporting” coverage for a minimum of five (5) years after
completion of contract work.
Verification of Coverage
Consultant shall furnish the City with original Certificates of Insurance including all
required amendatory endorsements (or copies of the applicable policy language
effecting coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to City before
work begins. However, failure to obtain the required documents prior to the work
beginning shall not waive the Consultant’s obligation to provide them. The City
reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
OAK #4844-6469-8375 v105
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the __________________________________, and a
duly authorized representative of the firm of _____________________________________,
whose address is ______________________________________________________, and that
neither I nor the above firm I here represent has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to
secure this Agreement.
b) Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
_________________ ___________________________________
Date Signature
ITEM NO. 6.E.
1
Meeting Date: November 10, 2020
Department: Development Services
Submitted By: Mary Grace Pawson, Development Services
Prepared By: Mary Grace Pawson, Development Services
Agenda Title: Authorize the City Manager to Execute Amendment 3 to Task Order 2019-05
with Green Valley Consulting Engineers for Additional Construction
Management and Inspection Services for Bella Creek Apartments in an
Amount not to exceed $55,500 and a Total Task Order Value of $254,490.50
RECOMMENDED ACTION:
By Minute Order, authorize the City Manager to Execute Amendment 3 to Task Order 2019-05 with
Green Valley Consulting Engineers for Additional Construction Management and Inspection Services
for Bella Creek Apartment in an amount not to exceed $55,000 and a Total Task Order Value of
$254,490.50.
BACKGROUND:
On March 9, 2017, the City’s Planning Commission adopted its Resolution 2017-08 approving a 90-
unit apartment complex on northeast corner of the intersection Avram Avenue and Commerce
Boulevard. The approving resolution included Conditions of Approval for the project, which is
known as the Bella Creek Project.
On January 5, 2019, Bella Creek LLC (“Applicant”) entered into a Reimbursement Agreement with
the City, under which the City began processing the site and grading plan for the project. Under the
Reimbursement Agreement, the Applicant acknowledged the applicability of Section 3.32 – Cost
Recovery, of the Municipal Code, agreed to provide an initial deposit for service, agreed to pay all
costs associated with its application, including consulting fees, and agreed to provide additional
deposits as requested by the City. Through the Reimbursement Agreement the Applicant agreed to the
City’s use of consultants complete its plan review and inspection work and agreed that the rate for
such (consultant) services shall be established in a manner consistent with City practices”.
On July 11, 2019, the City issued Grading Permit GR19-0001 and held a preconstruction meeting for
the Bella Creek Project . At the preconstruction meeting, the City introduced its project team including
Green Valley Consulting Engineers, the City’s consultant construction manager and inspector. The
City is utilizing consultants for this project because the City’s single Public Works Inspector must
maintain availability for capital improvement project and encroachment permit inspection throughout
the City and will not have the capacity t o provide the level of inspection oversight to the Bella Creek
project that is appropriate for a project of this complexity.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 6.E.
2
At the preconstruction meeting, the Applicant’s contractor indicated that their schedule goal was to
have all civil site work comp lete by November 2019, ahead of the rainy season. This would require
approximately 4 months of site inspection work.
The Bella Creek project is a challenging infill project. It is located on a busy intersection with
significant onsite and offsite public utility work and significant offsite street work. All of this work
required careful inspection by the City to ensure public safety is maintained during construction and
to ensure that the public utilities and interties to the public water and sewer system are performed
safely and to required standards.
The Applicant’s contractor did not achieve its represented 4 month schedule and has been undertaking
various aspects of the on and offsite work for over year. The Applicant’s schedule delays have
extended the need for inspection services and increased the cost of these services. The City has
amended the original Task Order twice and is now requesting a third amendment that will allow for
service through the end of 2020. Staff has requested schedule updates from the Applicant and its
contractor and has not received a comprehensive update. Staff is unsure if the work civil site work
will be completed by the end of the year and an additional amendment may be required if the
applicant’s contractor continues to make slow progress on its work.
ANALYSIS:
The proposed action, approving a Task Order Amendment, is in alignment with Purchasing Policy
Sections 3.6(B) and (D), which allows the city to engage professional services via a negotiated
process and secure their ongoing services via master services agreements.
Green Valley has unparalleled qualifications and experience to continue to provide the construction
support for the Bella Creek project and their rates for inspection are more competitive than other
consultants with Master Services Agreement. This combination means the Green Valley team
provides the best value for the City and the Applicant.
The applicant has raised some concerns about the cost of inspection services and staff and its
consultant have worked to be as efficient as possible, given the continuing extension of the schedule
for completion. Ultimately, the Applicant has the most control over its ongoing inspection costs.
Specifically:
• The applicant controls the project designer – the quality of design directly influences the ease
of construction and the schedule of construction. High quality designs minimize the
construction schedule and the attendant need for inspection.
• The applicant controls the project contractor – the quality of the contractor and its skill in
completing the work while complying with the project’s conditions of approval impact the
need for inspection. Timely, compliant construction work reduces inspection costs. Schedule
delays and violations of conditions increase the City’s need to be on site.
• The applicant controls the project superintendent – the superintendent’s direction and attention
to compliance can reduce the City’s need to be on site.
The City’s inspectio n effort is responsive to the site conditions, issues, problems and schedules.
While staff works to provide good value for applicants, staff also needs to provide enough presence
onsite to ensure conditions are complied with, to respond to public concerns when they are not and to
protect the public assets that are impacted by the Applicant’s work.
ITEM NO. 6.E.
3
Approving an amendment to Green Valley’s Task Order will ensure that the City has the resources to
respond to the Applicant’s needs. Because the compensation under the amendment is tied to actual
hours spent, the amendment does not guarantee Green Valley will receive the maximum authorized
fee. If the Applicant is able to enhance its compliance with the project’s conditions of approval and
finish its work ahead of staff’s anticipated time frame, the Applicant will reap the benefit of reduced
costs.
STRATEGIC PLAN ALIGNMENT:
The proposed action is consistent with Strategic Plan Goal D – Continue to Develop a Vibrant
Community.
OPTIONS CONSIDERED:
1. Authorize the City Manager to execute the Task Order Amendment with Green Valley
Consulting Engineers (Recommended Option). This option will ensure that inspection
resources are available as needed to ensure that the City and public interest are protected
during the construction of this project.
2. Do not approve the Task Order Amendment and conduct all inspections with City staff (not
recommended). Staff does not have adequate resources to conduct the inspection on this
project in addition to its other work, which includes an increase in encroachment permit
activity, particularly from cable companies seeking to improve their networks in response to
the demands of COVID-19 and residents working or going to school from home. Having
consultant resources available for the project ensures that necessary inspection work can take
place in a timely manner.
FISCAL IMPACT/FUNDING SOURCE:
There is no direct fiscal impact to the City from this Task Order Amendment. The funding source is
developer deposits provided in accordance with the Development Services Department’s approved
rate schedule and the reimbursement agreement for the Bella Creek Project. The budget resolution
that approved the City’s 2020-21 budget provides the authority to increase the City’s authorized
appropriations as necessary to manage fund received from developer deposits.
Department Head Approval Date: 10/14/2020
Finance Director Approval Date: NA
City Attorney Approval Date: 10/21/2020
City Manager Approval Date: 10/23/2020
Attachments (list in packet assembly order):
1. Amendment 3 to Task Order 2019-05 with Green Valley Consulting Engineers
AMENDMENT 3 TO
TASK ORDER NO. 2019-05
CITY OF ROHNERT PARK
AND
GREEN VALLEY CONSULTING ENGINEERS
AUTHORIZATION OF ADDITIONAL CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR BELLA CREEK APARTMENTS GR19-0001
SECTION 1 – PURPOSE: The purpose of this Amendment is to authorize and direct Green Valley
Consulting Engineers to proceed with the work specified in Section 2 below in accordance with the
provisions of the MASTER AGREEMENT between the City of Rohnert Park ("City") and Green Valley
Consulting Engineers ("Consultant") dated March 1, 2016
SECTION 2 – SCOPE OF WORK: The additional items authorized by this Amendment are
presented in Exhibit “A”.
SECTION 3 – COMPENSATION AND PAYMENT: Compensation shall be as provided in
the MASTER AGREEMENT between the parties hereto referenced in SECTION 1 above. The
additional cost for t he additional services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of
the MASTER AGREEMENT and as shown in Exhibit “B” for an amount not -to-exceed Fifty-
Five Thousand Five Hundred Dollars and No Cents ($55,500.00). Total compensation under this
Task Order with this Amendment shall not exceed Two Hundred Fifty Four Thousand Four
Hundred Ninety Dollars and Fifty Cents ($254,490.50)
SECTION 4 – TIME OF PERFORMANCE: The work described in SECTION 2 shall be
completed by December 31, 2020.
SECTION 5 – ITEMS AND CONDITIONS: All items and conditions contained in the
MASTER AGREEMENT for professional services between City and Consultant are
incorporated by reference.
Approved this _____ day of _____________, 2020.
CITY OF ROHNERT PARK GREEN VALLEY CONSULTING
ENGINEERS
_____________________________ ___________________________________
Darrin Jenkins, City Manager Elizabeth Ellis, President
Per Resolution No. 2020-____ adopted by the
Rohnert Park City Council at its meeting
Of ____________, 20___.
ATTEST:
____________________________
City Clerk
APPROVED AS TO FORM:
____________________________
City Attorney
Exhibit A
Bella Creek Apartments
The City would like our team to manage and inspect the grading and site work to assist City staff in
workloads. Inspection needs will vary from full to part-time and tight coordination and management will be
needed to ensure successful coordination with the developer’s team and the City’s inspection needs.
Key items that our team will be aware of and have the experience to address during construction include:
Heavy traffic volumes at times during meetings at adjacent City Hall
Pedestrian traffic at intersections of existing and proposed improvements as well as adjacent
Copeland Creek Trail
Noise and dust control due to location adjacent to existing City Hall, apartments and businesses
The project is directly adjacent to existing multifamily residences, as well as next to a highly used pedestrian
trail. Green Valley is well experienced with working near residential neighborhoods.
Scope of Work for Construction Management/Inspection
Our scope of work is to provide the City with a senior level on-site inspector, available for full-time work
during certain critical periods, part-time Construction Manager, and a construction support team
(Construction Management Team). Our proposed team will act as an extension of the City’s own staff and
will coordinate on project details, schedules, goals, etc.
The Construction Manager’s overall responsibility and scope of work is to facilitate successful completion of
the site work, paving and offsite utility connections, sidewalk trail improvement.
The Construction Manager Services will include contract administration, construction management, field
inspection to observe and document daily construction activities, and geotechnical observation and material
testing. The construction manager will provide Resident Engineer services as required. Specifically, the work
shall include the following as needed:
Pre-Construction Services
Construction Phase Services
Post-Construction Services
Construction Phase Services:
1. Schedule and chair the Pre-Construction Conference. We will prepare an agenda and minutes of the
meeting.
2. Conduct progress meetings with the Contractor, the City Project Manager, and other involved parties to
discuss the progress of the project. Follow up on the issues raised at these meetings to expedite
resolution and closure to issues.
3. Provide Contract work with the City. Establish and implement coordination, tracking, and
communication procedures among City, Inspector, Construction Manager, Construction Inspector, and
Contractor. Prepare correspondence, reports, meeting notes, and other documentation as needed to
communicate with the City, the Contractor, and other involved parties, and to establish a clear program
record. Prepare and circulate meeting minutes.
4. Establish and implement coordination, tracking, and communication procedures among City, CM,
Construction Inspector, Designer, and Contractor.
5. Establish and implement procedures for reviewing and processing requests for clarification and
interpretation of the contract documents, shop drawings, samples and other submittals, contract
schedule adjustments, change order proposals, written proposals for substitutions, payment applications,
and the maintenance of field logs. Assist City in notifying the public prior to performing construction
work that will impact them.
6. Record Management and Document Control
Document Tracking System: Maintain a computer-based correspondence, information, and submittal
tracking system to ensure that correspondence requiring responses, requests, and submittals are
answered in a timely manner. The contractor’s submittal schedule will list all significant submittals
required by the specifications and those that are critical to the project’s success. The schedule will
identify the expected date that the item is due. We will review the schedule to confirm that all submittals
are listed and that the planned dates allow sufficient time before the item is required on the job site.
Green Valley Consulting Engineers will identify those submittals that can be reviewed at the job site and
those that should be reviewed by the design engineer. The objective will be to proactively forecast
potential problems and develop solutions before impacts occur in the project process.
Maintain Project Files: Maintain orderly project files. These files shall include, but not be limited to:
• Notice to Proceed
• Correspondence
• Meeting minutes
• Submittals
• Permit documentation
• Clarifications for the contract documents
• Materials delivery tickets and compliance certification
• Weekly and monthly progress reports
• Meeting minutes
• Daily inspection reports
• Progress photos
• Lab and field test reports
• Other project documentation
7. Provide field observation during construction. We will conduct detailed site observations of the general
progress of the work to determine if the work is proceeding in accordance with the contract documents.
The Construction Inspector will:
• Attend all meetings
• Ensure compliance with any ADA requirements and the contract documents
• Review sampling and testing results
• Arrange for batch plant inspections (not needed for this contract)
• Retain tickets prior to placement of material
• Record up-to-date construction information to use in preparation of the record drawings
• Prepare daily reports
• Report to City any violations to any applicable regulations
• Maintain a copy of the contract documents and construction-related documents at the site
• Coordinate all construction activities with the utility companies and other agencies within the
project area and as required by the City
8. Prepare construction inspection reports. The on-site observer will complete a daily report of events that
occur at the jobsite. Green Valley Consulting Engineers will implement a format for these reports which
will include the following:
• Contractor’s working hours on the jobsite. A separate log will be maintained if the contractor
works two shifts or nights.
• Contractor and subcontractor personnel and equipment on the jobsite.
• Weather conditions and observations as to the effect on the progress of the work.
• Decisions or directions given to the contractor. Items of this nature would be those of usual work
progress with directions to be included in a more formal manner.
• Daily utilization of the contractor and subcontractor equipment on the site, but obviously idle or
in temporary storage will be so noted on the report.
• Observations connected with the progress of the work including deficiencies or violations of
contract requirements by the contractor.
• Materials delivered to the job site, together with indication as to results of inspection thereof.
• Observed or potential delays and apparent causes. The contractor’s reaction to these delays will
be noted.
• Data relative to claims, extras or deduction. This should include those noted and agreed, as well
as potential claims or items of disagreement.
• List of visitors, including testing laboratory representatives or others.
9. Prepare and submit weekly status report to the City consisting of, but not limited to, the following
documentation:
• A narrative description of the progress of work and major tasks completed
• Schedule overview, with a 2 week look-ahead.
• Change order summary.
• One set of key progress photos.
• Summary of construction progress for the prior reporting period.
• Significant project issues including recommendations on any unsolved issues.
10. Review the contract documents and verify that all the required permits have been obtained for the
construction of the project.
11. Review, and Track Requests for Information (RFI’s), Requests for Clarifications (RFC’s), and Shop
Drawings.
Green Valley Consulting Engineers will establish and implement a Request for Information (RFI) procedure
for use in providing resolutions to inquiries from the contractor regarding interpretations and
clarifications of the plans and specifications.
The CM will review contract documents and interpret the drawings as necessary to answer the questions
raised by the contractor. The CM will determine if resolution can be developed by application of the
plans, typical details, the specifications, and applicable codes and standards. If the resolution cannot be
determined from these or similar documents, the CM will consult with the design engineer and ask for
the design engineer’s interpretation. If the design engineer is authorized to develop additional design
details necessary to resolve a problem, Green Valley Consulting Engineers will coordinate through the
engineer, the development of a revised design so that it is compatible with field conditions or status of
the work, with the goal of minimizing or mitigating the impact on the contractor’s work.
We will maintain a submittal log and process required submittals, prior to, and during the process of the
work as follows:
• Concrete mix designs for minor concrete
• Mix designs for asphalt concrete
• Certificates of compliance for materials
• SWPPP Plan
• Traffic Control Plan
• Contractor’s Safety Plan
• Certified Payrolls
We understand the importance of reviewing submittals in a timely manner. It is imperative that
submittals are received early on in a project and reviewed and approved promptly so as to not impact
construction activities. We will work with the contractor to verify that all submittals are submitted and
approved well in advance of the construction activities.
12. Review the contractor’s initial and updated schedules for compliance with the contract documents
and verify that the schedules accurately represent the scope of work. We will verify that all work for
interim milestones is included on the schedule. We will verify logic ties of activities, check the
reasonability of task durations, review the critical path, and check for critical activities. Important
scheduling elements, such as partial shutdowns, street and lane closures, detours, public notifications,
material delivery, material storage, and contractor material hauling will be a part of the schedule review
process.
13. Provide videotape and photographic documentation of project site prior to, during, and after
construction. Ensure that any survey markers disturbed by the Contractor are restored by the
Contractor.
14. Maintain a set of contract documents with up-to-date information regarding all addendum,
substitutions, clarifications, and changes.
15. Review and monitor the contractor’s safety program. The inspector will enforce on-site safety
requirements and will report to City on any observed deviations from the plan.
16. Review and monitor all traffic control and public safety plans for compliance with all safety laws and
regulations. Review all detour, lane closures, temporary access, signing, delineation and traffic control
plans. The Inspector will enforce traffic control safety requirements in and around construction zones.
17. Review the Contractor’s “Best Management Practices” plan prior to beginning of construction. Monitor
the Contractor’s implementation to prevent storm water pollution from related activities in compliance
with the National Pollutant Discharge Elimination System (NPDES).
18. Review of Storm Water Pollution Prevention Plan (SWPPP) as required by the City.
19. The CM will maintain a copy of the plans on the site with all the changes. Upon completion of
construction, Green Valley Consulting Engineers will conduct an As-Built verification, and prepare and
provide a copy of the As-Built plans to the City.
20. Maintaining good, working relationships with the public. The CM will immediately report to the City any
inconvenience to the public and will try to remedy arising problems as soon as possible, subsequent to
his discussion with the City.
Post Construction Services
1. Contract closeout services will include the administration of the transfer of the project to the City,
coordination of warranty activities and demobilization of the Contractor and CM Staff.
2. At the completion of the project, we will perform inspections of the work to determine if any work is
incomplete. We will prepare a punch list of the incomplete work and provide to the Contractor and City.
We will perform subsequent inspections to confirm that incomplete work has been completed
satisfactorily.
3. We will obtain lien waivers, bonds, warranties, and other documents required.
4. We will prepare a final certificate of substantial completion and recommendation to the City for final
acceptance of the project.
5. At the completion of the project, we will turn over all documents including final redline as-built
drawings. We will coordinate the completion of final as-built drawings through the design engineer. A
final project report will be prepared summarizing the project and performance of the contractor.
6. After completion of the project, we will coordinate the warranty repair procedures including a date of
warranty expiration. We will monitor warranty problems and assist the City with warranty repair
management until the final certificate of completion is filed.
Task Task Information Const.
Manager/PE Project Mang
Construction
Inspector II -
OT
Construction
Inspector II
Admin.
Assistant
Direct
Costs
Total
Hours Total Costs Remarks
$220 $220 $165 $140 $85
1 Project/Construction Management 40 40 $8,800
2 Daily Field Inspection & Documentation 300 24 324 $44,040 1 inspector
Inspector Vehicle $2,592 $2,592 Vehicle costs at $8/hr inspector
Reimbursible Expenses (photos, copies, etc.)$0
Total Hours 40 0 0 300 24 -
$8,800 $0 $0 $42,000 $2,040 $2,592 TOTAL NOT-TO-EXCEED COST
WORK ESTIMATE
Project Total
$55,432.00
Construction Management and Inspection Services for Bella Creek Apartments - Amd.
#3CITY OF ROHNERT PARK - October 2020
G:\Proposals\Proposals P2020\113 - Rohnert Park\Bella Amd. 3\Amd. 3Fee Rev 100820 10/8/2020
Exhibit BB
ITEM NO. 6.F.
1
Meeting Date: November 10, 2020
Department: Development Services
Submitted By: Mary Grace Pawson, Development Services Director
Prepared By: Vanessa Garrett, Deputy City Engineer
Agenda Title: Authorize the City Manager to Execute Task Order 2020-14 with GHD
to Develop a Local Road Safety Plan (LSRP) (CIP Project 2020-22) in an
amount not to exceed $72,195
RECOMMENDED ACTION:
By Minute Order, authorize the City Manager to execute Task Order 2020-14 with GHD to
Develop a Local Road Safety Plan (LSRP) (CIP Project 2020-22) in an amount not to
exceed $72,195.
BACKGROUND:
The Highway Safety Improvement Program (HSIP) is a federal aid program with the aim of
achieving significant reductions in traffic fatalities and serious injuries on all public roads,
including non-State-owned roads and roads on tribal land. HSIP federal aid for California is
distributed through Caltrans. Currently, Caltrans is distributing $220 million with the HSIP
Cycle 10 and is receiving applications. The HSIP Cycle 11 is projected to take applications
starting in April 2022 and will require a Local Road Safety Plan as part of any application for
HSIP Cycle 11 funding. In an effort to ensure that the region remains competitive for HSIP
grants, seven jurisdictions in Sonoma County (Healdsburg, Windsor, Santa Rosa, Rohnert
Park, Cotati, Petaluma, and Sebastopol) worked with the Sonoma County Transportation
Authority (SCTA) select one consultant to prepare seven individual LSRP’s. The goal is to
achieve increased efficiency and consistency by preparing the plans together.
Preparation of the LSRP has been included in the City’s approved Capital Improvement
Program and staff is beginning to implement the project.
ANALYSIS:
Consistent with Purchasing Policy, SCTA drafted and posted a request for proposals (RFP)
with input from the seven local jurisdictions on July 1, 2020. SCTA received four proposals
for the work by the deadline indicated in the RFP. SCTA and several representatives from the
seven jurisdictions, including Rohnert Park, reviewed the proposals and recommend retaining
GHD, Inc. based on qualifications, previous LSRP development experience, work plan
soundness, and schedule. GHD also has a working relationship with the City of Rohnert Park
and is familiar with many of the City’s traffic safety needs.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 6.F.
2
Staff has negotiated with the selected consultant and is recommending a task order in an
amount not -to-exceed $72,195 for the scope of work which includes:
• Collect ion and analysis of existing safety data and crash data
• Develop ment of a prioritized project list and a concurrent counter measure list to
utilize in HSIP applications
• Coordinat ion with the other six jurisdictions Preparation of a final Local Road Safety
plan for the City of Rohnert Park
Work will commence immediately upon City Council approval. The LSRP is expected to be
completed in May of 2021, well ahead of the timeline for the HSIP Cycle 11 grant
application.
STRATEGIC PLAN ALIGNMENT:
The City is ensuring the effective delivery of public services thus aligning with Goal C of the Strategic
Plan. Additionally, this allows staff be fiscally responsible by giving the City the best chance possible
to receive grant funds.
OPTIONS CONSIDERED:
1. Authorize the Task Order with GHD (recommended option). This option will provide for the most
efficient development of an LSRP, allow ing the City to compete well in future grant application
cycles. It also is consistent with the other six agencies selection for a consultant.
2. Re-open the Request for Proposal process (not recommended). By reopening the request for
proposal process, the City would have the opportunity to attract additional proposers. However,
this option is not recommended because GHD is qualified to perform this work, because their team
has substantial experience with developing LSRPs, and because their fees for routine services are
within industry standards for the work.
3. Design the project using City staff (not recommended). This option is not recommended as staff
does not have the capacity or the expertise to develop a Local Road Safety Plan.
4. Do not prepare an LSRP (not recommended). While the City could elect not to prepare an LSRP,
this decision would effectively eliminate the City from future grant funding cycles and deny the
community the benefits associated with outside funding for roadway safety projects.
FISCAL IMPACT/FUNDING SOURCE:
The fiscal impact of the proposed action is $72,195. Funding will come from approved CIP Project
2020-22. The proposed total Task Order value is within the approved budget for the project, which
currently has an unencumbered budget of $80,000 consisting of the following breakdown:
Funding Source Allocated Amount
Federal Grant $72,000
Gas Tax $8,000
The proposed Task Order will utilize the majority of the current budget, with the remainder available
to cover staff time. There are no other costs expected to be associated with the project.
ITEM NO. 6.F.
3
Department Head Approval Date: 10/27/2020
Finance Approval Date: 10/21/2020
City Attorney Approval Date: 10/21/2020
City Manager Approval Date: 10/28/2020
Attachments:
1. Task Order No. 2020-14 with GHD
GHD, INC. TASK ORDER NO. 2020-14
CITY OF ROHNERT PARK
AND
GHD, INC.
AUTHORIZATION TO PROVIDE A LOCAL ROAD SAFETY PLAN, PROJECT NO. 2020-22
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct GHD, Inc. to proceed with the work specified in
Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of
Rohnert Park ("City") and GHD, Inc. ("Consultant") hereto dated ___________________________.
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Exhibit “A” - Scope of Services.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Exhibit “B” in an amount not-to-exceed seventy-two thousand
one hundred and ninety five dollars ($72,195).
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by July 30, 2021, or as extended by the City
Manager or the Director of Development Services or his/her designee.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for consultant services between City
and Consultant are incorporated by reference.
Approved this _____ day of _______________, 2020.
CITY OF ROHNERT PARK GHD, INC.
____________________________
Darrin Jenkins, City Manager (Date) Name: (Date)
Per Resolution No. 2020-____ adopted by the Title:
Rohnert Park City Council at its meeting
of _________________, 2020.
ATTEST: APPROVED AS TO FORM:
____________________________
City Clerk City Attorney
3. PROJECT APPROACH AND WORK SCHEDULE GHD | Proposal for SCTA: Develop LRSP for Seven Individual Jurisdictions | 22
Workload and Availability
GHD maintains a large base of professionals enabling the firm to respond to client needs and to complete
projects on time. Our current and anticipated work load is such that experienced personnel assigned to this
project will be able to accomplish all tasks assigned during the project duration. Current and anticipated
backlog for the period of performance is approximately 75 percent of current capacity.
0%50%100%
Paige Thornton
Januar Saptono
Ethan Angold
Emily Darke, EIT
Kiera Bryant, EIT
Faridur Rahman, EIT
Rosanna Southern EIT
Matt Wargula, PE, TE, QSD/QSP, LEED AP
Jake Hudson, PTP, TSOS
Kathryn Kleinschmidt, PE, PTOE
Bill Silva, PE
Jay Walter, PE, TE
Kamesh Vedula, PE, TE
Frank Penry, PE, TE, PTOE
Availability for Your Project Committed to Other Projects
Scope of Work
Task 1 - Project Management,
Coordination, and Meetings
GHD’s Project Manager will review this Scope of
Work with each Agency to ascertain any chang-
es relative to their specific requirements. We will
also obtain any additional information which each
Agency may have pertinent to this project. A Project
Management Plan will be developed to help coor-
dinate the seven (7) separate jurisdictions efforts to
include Assistant Project Managers and staff assign-
ments, schedule, budget, and work plan, as well
as a robust QA/QC process. Project management
work items, along with ongoing communication,
correspondence and coordination with the agen-
cies, stakeholders and LRSP Working Group will be
conducted as part of this task. In addition, this will
include the contract management tasks such as in-
voicing, tracking of percent complete of tasks and
budget, schedule, and any other tasks to ensure a
successful project that meets each of the agencies
needs and expectations.
This proposal also includes attendance at one
(1) project meeting (Kick-Off) and two (2) LRSP
Working Group meetings, and one (1) City or Town
Council meeting for approval. Attendance at more
than these meetings, if requested, will be billed on a
time and materials basis with prior authorization.
Task 1 Deliverables
• GHD to prepare all meeting agendas, meeting
materials, and subsequent meeting minutes.
• GHD to prepare and maintain a Project
Management Plan.
3. PROJECT APPROACH AND WORK SCHEDULE GHD | Proposal for SCTA: Develop LRSP for Seven Individual Jurisdictions | 23
that can also be accommodated and recorded for
the ability to post to the website afterwards.
With the Social Pinpoint platform back office, all
public comments are captured or flagged for re-
view (if inappropriate language is detected) within
the website and can be easily exported in Microsoft
(MS) Word and Excel format to the Agency. GHD will
work with each Agency in providing the response to
the public comments and these comment respons-
es can be included on the project website. In addi-
tion, Social Pinpoint has the ability to create graphs
and various reports in understanding the different
relationships between comments. All public com-
ments and responses will be summarized and in-
cluded in the appendix for the LRSP document.
Task 2 Deliverables
• GHD to assist in LRSP Working Group formation
and maintain the contact list.
• GHD to develop and maintain a project website
on Social Pinpoint for the desired duration.
• GHD will provide and respond to all public
comments in MS Word and/or Excel format for
inclusion in the LRSP document.
Task 3 - Data Collection
Task 3.1 - Crash and Safety Data Collection
GHD will use the available past complete five (5)
years of crash data from the California Highway
Patrol’s database via SWITRS and TIMS and cross-
check it with the Agency’s crash database in cap-
turing a comprehensive crash data set. In addition,
any pertinent supplemental reports will be examined
in capturing the true number of fatalities. A collision
can be upgraded to a fatality after the initial colli-
sion record (per California’s Collision Investigation
Manual, a fatal injury is “death as a result of injuries
sustained in a collision, or an injury resulting in death
within 30 days of a collision”). In gathering systemic
safety data of areas with similar risk characteristics
to collisions, a roadway and intersection assess-
ment will also be performed in identifying different
high-risk roadway characteristics.
Current safety plans for the Agency will be collect-
ed and their findings and recommendations will
be summarized. These plans are likely to be bicy-
cle and pedestrian plans or ATPs, Vision Zero, and
SRTS plans and maps.
Based on feedback from the LRSP Working Group,
additional observational and informal sources will
• GHD to prepare monthly invoices with percent
complete on each task.
Task 2 - LRSP Stakeholder Working
Group and Public Outreach
Task 2.1 - Form LRSP Stakeholder Working
Group
At the project Kick-Off Meeting, a safety champion
for the jurisdiction will be identified and discussion of
possible Working Group members will occur. It is rec-
ommended that the Agency emails out the potential
LRSP Working Group members for their concurrence
and overall goal of the LRSP, however, GHD is also
available to lead these efforts if the Agency desires.
In addition, GHD can send example emails and a
pamphlet on the LRSP process for this initial contact.
After the committee is formed, GHD will house all
contact information for the LRSP Working Group in
Excel format for easy access. Typically, the first meet-
ing is scheduled after the collision and roadway data
is processed. GHD will lead all other tasks and meet-
ings with the Working Group.
Task 2.2 - Public Outreach
GHD will develop and maintain a separate project
website using the Social Pinpoint platform for each
Agency. Each Agency will have their own unique web-
site URL (Agency name in address) that can be pro-
vided on the Agency’s website and social media plat-
forms. The project website will have a landing page
that will explain the LRSP process and reason the
Agency is conducting an LRSP, as well as house proj-
ect documents for comments and an interactive map
that allows comments to be placed at specific loca-
tions of concern. This public engagement tool also
has the ability to create various surveys or idea walls.
Due to the need to create seven (7) different project
websites with Social Pinpoint, we would purchase a
small team package in reducing the one-time direct
cost to each Agency. Also, we would clone each
website for the overall general LRSP information
and layout and then exchange out the project spe-
cific information in reducing the overall website set
up time. With this methodology, we would reduce
the public outreach costs to each Agency. In addi-
tion, we could provide links on each website to the
other LRSPs in Sonoma County.
In conducting further outreach, a pre-recorded pre-
sentation video will be created and posted to the
website. However, if the desire is to hold a live virtu-
al meeting for inclusion presentation for the overall
results of the seven (7) LRSPs in Sonoma County,
3. PROJECT APPROACH AND WORK SCHEDULE GHD | Proposal for SCTA: Develop LRSP for Seven Individual Jurisdictions | 24
be included in addressing roadway and traffic safety
concerns, near-misses, and complaints from resi-
dents, businesses, school districts, senior centers,
transit agencies, and any other local stakeholders
identified by the Agency .
Task 3.2 - Traffic Data Collection
In performing crash rates for roadway segments and
intersections, average daily traffic counts will need
to be provided. GHD will use any previous historical
traffic volume count data available, but anticipates
additional counts may need to be collected. GHD
will utilize Streetlight Data in capturing 2019 Average
Daily Traffic at five locations per Agency for two (2)
typical weekdays when local schools are in ses-
sions, for use in calculating the crash rates for each
Agency. This data can be reflective of pre COVID-19
conditions and validated with historical traffic data or
Travel Demand Model (TDM) outputs.
Task 4 - Collision and Roadway
Data Analysis
Task 4.1 - Quantitative Crash Analysis
GHD will thoroughly analyze the data obtained in
Task 3 to reveal fatal and injury crash trends, con-
centrations, and risk factors for systemic analysis.
GHD will develop a GIS database to perform spa-
tial analysis and prepare maps that present rich and
visually-compelling analysis-related content. Various
maps can be created to show collision density hot
spots (heat maps), collision severity, collision types,
bicycle collisions, and pedestrian collision with addi-
tional features, such as day and night conditions or
violation factors in creating comprehensive maps.
The choice of platforms and formats will ultimately
be determined by the Agency, to provide for max-
imum utility of developed tools after completion of
the LRSP. Some of the many factors that will be an-
alyzed and summarized in this Task include:
• Location
• Intersections (safety influence area)
• Date and time of crash
• Crash type
• Crash severity
• Violation category
• Pavement/surface and weather conditions
• Lighting conditions
The analysis will evaluate crash frequency (high to-
tal and severe crash locations, crash trends, high-
est occurring crash types, etc., and crash rate (the
relationship between crash locations, traffic vol-
umes, roadway characteristics, and crash types). In
ranking the locations, EPDO index and crash rates
will be used in identifying the top locations to focus
safety countermeasures.
Field observations will also be conducted in evalu-
ating possible risk factors and safety issues. With
COVID-19 conditions, we understand traffic pat-
terns are changing due to working from home pro-
tocols, local schools not in session or with limited
opening, and overall changing peak hours (mid-day
peak vs. morning peak hour). We will work with
each jurisdiction to capture the needs based on cur-
rent and historical trends.
Task 4.2 - Identify and Evaluate Risk Factors
This Task will identify potential risk factors identified
with collisions. These risk factors will align with the
State’s SHSP identified challenge areas to reduce
fatalities and serious injuries on all public roads.
Once the focused challenge areas are determined,
they can be used to select similar locations that
could benefit from a low cost countermeasure to
mitigate risks and collisions in a systemic approach.
Task 5 - LRSP Stakeholder Working
Group
Task 5.1 - Working Group Meetings
A LRSP Working Group will be developed with the
Agency. This will include a Working Group of a wide
range of stakeholders that are involved in the “5
E’s”. This Working Group will review the crash, traf-
fic, and roadway data and establish goals, priorities,
and countermeasures. The LRSP can add special
attention to safety concerns identified by Agency
staff and local “on the ground” stakeholders, such
as first responders, citizens groups, and other juris-
dictions, as needed. There will be two (2) Working
Group meetings to facilitate the LRSP process. This
Task includes the meeting materials (PowerPoints,
handouts, and graphics). In addition, conceptual
safety project benefits will be quantified per the pre-
liminary cost estimates from Caltrans Contract Cost
Data/recent projects and crash reduction mone-
tized costs from the HSIP analyzer for the applicable
HSIP “Call for Projects”.
After the formation of the Working Group, the initial
meeting will be held with all the collision maps and
available data to start the discussion of what the
overall goal of the LRSP entails and what the focus
challenge areas will be per the SHSP. This meet-
3. PROJECT APPROACH AND WORK SCHEDULE GHD | Proposal for SCTA: Develop LRSP for Seven Individual Jurisdictions | 25
ing will outline the process and objectives from the
Working Group. In addition, the mission statement,
goals, and vision will start formation.
The second LRSP meeting will include the overall
ranking of the top intersections, segments and safe-
ty countermeasures along with possible projects to
mitigate those collision trends. Based on input from
the Working Group and the public outreach, the
overall projects will be identified in the LRSP.
Task 6 - Develop Countermeasures
Task 6.1 - Select Improvement Locations
and Countermeasures
GHD will use the crash data evaluations completed in
Task 3 to select appropriate safety countermeasure(s)
for identified areas of concern. The goal is to provide a
balance between countermeasures that mitigate on a
systemic basis, while also addressing high-crash loca-
tions. GHD will prepare three (3) conceptual exhibits
illustrating recommended countermeasure and loca-
tion, and a preliminary estimated cost to implement
the countermeasures. In addition, safety countermea-
sures applied systemically (i.e., reflective signal back
plates, leading pedestrian intervals at signalized inter-
sections) can be quantified on a location basis and
overall cost per location. An important objective is to
identify countermeasures that can simultaneously and
effectively address the source or cause of crashes. In
addition, in selecting engineering countermeasures
we will follow Caltrans most recent LRSM.
We recognize that not all traffic safety concerns can
be fully addressed by “engineering” solutions. We
will identify non-engineering programs for consider-
ation, including education, engineering, enforcement,
and emerging technologies in collaboration with “on
the ground” law enforcement and emergency service
providers, as well as school and Agency staff.
Task 6 Deliverables
• Three (3) conceptual plan exhibits and prelimi-
nary cost estimates.
Task 7 - Develop Safety Projects
Task 7.1 - Prioritize Projects
GHD will develop and apply a performance-based
project prioritization process, using methods from the
HSM and Caltrans LSRM. These will likely include
the EPDO severity index and crash rates. Crash rates
help to normalize the data in comparing the dai-
ly volumes entering the intersection or on the road-
way with the amount of crashes. This process will
ultimately determine which low-cost systemic safe-
ty improvements, or other countermeasures, could
feasibly be implemented for maximum effect. The
prioritization will also consider criteria reflecting the
Agency’s planning goals (e.g., pedestrian or bicycle
facilities, proximity to schools, speed reduction/man-
agement, presence in a particular focus sub-area),
CIP projects and schedule, and other context-specif-
ic needs reflecting the Agency’s challenge areas.
Task 7.2 - Calculate B-CR and Identify
Funding
Given that the performance metric most advocated
at both the state and federal level is BCR for trans-
portation project prioritization and selection, GHD
will monetize all safety benefits (i.e., collision reduc-
tion by collision severity) to allow preliminary BCR’s
to be developed with the best information available.
GHD will summarize the overall costs and the over-
all benefit of proposed improvements in the LRSP
per the HSIP analyzer methodology in a Technical
Memorandum for the top five (5) ranking projects or
top five (5) project per the Agency’s direction.
The preliminary B-CR calculations will be devel-
oped using societal cost information from Caltrans
Economic Parameters for crash severity and will be
consistent with HSIP methodologies and require-
ments. However, the final BCRs would need to
be further refined with preliminary design when the
HSIP application is being prepared.
This Task will also involve the identification of fund-
ing to construct improvements. Likely sources will be
from HSIP or ATP grants, but other regional and fed-
eral funding resources will be explored such as but
not limited to CMAQ, SRTS, and stimulus money.
Task 7 Deliverables
• Technical Memorandum with prioritized list
of five (5) projects including proposed safety
countermeasures and BCRs.
Task 8 - Local Road Safety Plan
Document
Task 8.1 - Development of LRSP Document
GHD will prepare a LRSP in accordance with FHWA
and Caltrans guidelines and requirements and sub-
mit a copy of the Draft LRSP report to the Agency
for their review and comments. After all comments
have been incorporated, the final LRSP document
will be put on the Agency’s Council consent agen-
3. PROJECT APPROACH AND WORK SCHEDULE GHD | Proposal for SCTA: Develop LRSP for Seven Individual Jurisdictions | 26
da for their approval. GHD will attend the meeting to
address any questions.
Task 8 Deliverables
• LRSP Draft and Final Report.
• MS Word documents and PDF copies of the
Draft and Final Reports will be provided in an
electronic format along with two (2) bound hard-
copies of the Final LRSP Report.
Quality Control
GHD has two dedicated, quality assurance and
quality control (QA/QC) managers who will review all
project deliverables. Jay Walter boasts over 35 years
of experience managing municipal departments and
reviewing projects, and Bill Silva has over 25 years of
project design and contextual experience through-
out Sonoma County. Together, they will maintain a
quality assurance plan so that the project delivera-
bles meet the goals and requirements of the individu-
al Agencies. The project documents will identify both
the preparer and the checker.
• GHD’s QA/QC process includes:
• GHD will provide review for all reports/
deliverables.
• GHD will ensure that all its team members
adhere to the Quality Control Plan.
GHD will submit a review checklist or document with
reviewer and manager signature for all the reports.
Since our projects are subject to external audits,
we have trained staff on board to complete internal
audits. The structure is intended to provide us with
continued opportunities for improvement. Committed
to sustainable development, safety and innovation,
we operate under a Practice Quality Management
System, ISO 9001:2015, which is certified by Lloyd’s
Register Quality Assurance.
Within California, GHD’s team and projects have
been recognized for excellence by the American
Public Works Association, American Society of
Civil Engineers, the American Consulting Engineers
Council, and the American Planning Association,
demonstrating our commitment to quality and client
needs.
A copy of GHD’S quality assurance plan is available
for agency review, upon request.
VedulaWalterPenryHudsonWargulaThorntonSouthernSaptonoAngoldPrincipalQA/QCPMAssistant PMEngineering/SafetyPlannerTETETE276$ 257$ 244$ 206$ 215$ 93$ 126$ 115$ 99$ Task 1 Project Management, Coordination, and Meetings 1.0 PM Cooridnation and Meetings 1 12 8 $137 21 4,997$ Task 2 LRSP Stakeholder Working Group and Public Outreach2.1 Form LRSP Working Group 2 2 $26 4 928$ 2.2 Public Outreach 1 5 14 25 10 4 $384 59 8,739$ Task 3 Data Collection3.1 Crash and Safety Data Collection 1 2 8 8 16 $228 35 4,398$ 3.2 Traffic Data Collection 1 2 8 5 10 $169 26 3,399$ Task 4 Collision and Roadway Data Analysis4.1 Quantitative Crash Analysis 2 8 8 8 15 $267 41 5,821$ 4.2 Identify and Evaluate Risk Factors 1 1 6 10 10 10 $247 38 5,385$ Task 5 LRSP Working Group5.1 Working Group Meetings 1 10 20 2 10 10 $345 53 9,785$ Task 6 Develop Countermeasures6.1 Select Improvement Locations and Countermeasures 4 10 8 8 8 $247 38 6,007$ Task 7 Develop Safety Projects7.1Prioritize Projects 1288 8514$299 46 7,384$ 7.2 Calculate Benefit-Cost 2 6 8 5 10 11 $273 42 6,587$ Task 8 Local Road Safety Plan Document8.1 Development of LRSP Document 1 2 16 10 10 10 $319 49 7,765$ Total Hours2 4 44 102 18 35 85 64 98Social Pinpoint Direct Cost750$ 750$ Travel/Lodging Direct Cost250$ 250$ $ 553 $ 1,028 $ 10,755 $ 21,053 $ 3,864 $ 3,238 $ 10,684 $ 7,340 $ 9,743 $ 2,938 $ 1,000 452 $ 72,195 Associated Project CostsTask DescriptionGHDOther Direct CostsGHD Total HoursGHD Total CostBudget (GHD)_Rohnert Park 10/15/2020Copy of P8669 11216067-BUD003.xlsx
ITEM NO. 6.G.
1
Meeting Date: November 10, 2020
Department: Development Services
Submitted By: Mary Grace Pawson, Director of Development Services
Prepared By: Jenna Garcia, Housing Administrator
Agenda Title: Adopt a Resolution and Authorizing the City Manager to Execute
Documents Including, a Consent to an Assignment And Assumption
Agreement and an Amended Affordable Housing Covenant, to Effectuate
the Construction and Development by Willow Glen Partners, LP, of the 36-
Unit Affordable Apartment Project, Required by The City’s Development
Agreement for the Southeast Specific Plan Area (CEQA Status: Consistent
with the Final EIR for the Southeast Specific Plan)
RECOMMENDED ACTION:
Adopt a resolution approving and authorizing the City Manager to execute documents including,
a Consent to an Assignment and Assumption and an amended Affordable Housing Covenant to
effectuate the construction and development by Willow Glen Partners, LP, of the 36-unit
affordable apartment project required by the City’s Development Agreement for the Southeast
Specific Plan Area.
BACKGROUND AND ANALYSIS:
The City entered into a Development Agreement (DA) with Redwood Equities LLC to provide
for the orderly development of the Southeast Specific Plan (SESP.) Redwood Equities LLC has
assigned its rights and obligations under the DA to Penn Grove Mountain LLC, an affiliate of
Redwood Equities. Exhibit D to the DA is the Affordable Housing Plan, which outlines how the
Developer will comply with the City’s Inclusionary Housing Ordinance.
The DA requires the Developer to construct a 36-unit affordable apartment complex, along with
additional affordable units. The original version of the DA set the affordability limits for the
apartment complex as 50% of the units (18) affordable to low income households and 50% of the
units (18) affordable to very low income households.
The affordability standards used in the DA are a function of area median income (AMI.) Area
median income data is updated regularly by the California Department of Housing and
Community Development (HCD). The base income is defined by a household of four and
adjustments are made by HCD for other household sizes. The most current data for Sonoma
County, which became effective on July 2, 2020, is summarized in Table 1 below.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 6.G.
2
At its November 13, 2018 meeting, the City Council reviewed and authorized the City Manager
to execute a regulatory covenant for the 36-unit affordable apartment complex that provided for
affordability limits consistent with the original terms of the DA, namely 18 units affordable to
low-income households (50% AMI) and 18 units affordable to very low-income households
(80% AMI.) Subsequent to that meeting, the developer requested approval of an updated
affordability blend to be consistent with its application for tax credit financing. At its November
26, 2019 meeting, the City Council approved an amendment to the DA to change the
affordability structure to allow for one unit at moderate-income (for a manager’s unit) and six
units affordable to extremely low income households (30% AMI), with the remaining 29 units
remaining affordable to low and very low income households (50% and 80% AMI, respectively.)
Thereafter, the Developer applied for and was awarded tax credit financing through the Low
Income Housing Tax Credit (LIHTC) program. However, the approved application from LIHTC
included minor modifications to the affordability structure. Table 2 below shows the number of
units at each area median income (AMI) according to the current version of the DA and
according to the approved tax credit application.
Table 2: Affordability Structure for Willow Glen Apartments
Affordability Level Units, per Current DA Units Requested, per Approved
Tax Credit Application
30% AMI 6 units 6 units
50% AMI 15 units 12 units
65% AMI 0 units 17 units
80% AMI 14 units 0 units
120% AMI 1 unit 1 unit
Average AMI 60% AMI 56% AMI
Table 1: 2020 Area Median Income Levels
Persons in
Household
Extremely
Low
(30%)
Very Low
(50%)
Low
(80%)
Median
(100%)
Moderate
(120%)
1 $23,900 $39,800 $63,650 $71,900 $86,300
2 $27,300 $45,450 $72,750 $82,150 $98,600
3 $30,700 $51,150 $81,850 $92,450 $110,950
4 $34,100 $56,800 $90,900 102,700 $123,250
5 $36,850 $61,350 $98,200 $110,900 $133,100
ITEM NO. 6.G.
3
The total number of units at 30% AMI have remained the same, however there are three less
units at the 50% AMI level and the remaining units’ AMI have been reduced to 65% instead of
80% AMI. The requested revisions per the approved tax credit application affordability structure
results in an average AMI level of 56% for the entire apartment complex, rather than an average
AMI of 60% as included in the 2019 DA amendment or an average AMI of 65% contemplated
by the original DA. Overall, the changes represent a deeper affordability in the complex, which
is valuable to the City and the region as a whole.
The affordability structure approved with the tax credit application (56% average AMI) is
reflected in the proposed amended Affordable Housing Covenant, which would replace the
covenant approved in 2018. The proposed amended covenant also includes the following
relatively minor changes:
• Clarifying the City’s expectations for Developer’s annual reporting and
recertification of tenants to ensure ongoing compliance;
• Clearly defining the plan to market the affordable units to families who live
and/or work in Rohnert Park;
• Adding clauses to define the roles and expectations of the tax credit lender in the
financial partnership.
Approval of the amended Affordable Housing Covenant will also require administrative changes
to the Development Agreement.
In addition to authorizing the City Manager to execute the Affordable Housing Covenant, the
attached Resolution would:
• Direct the City Manager to consent to the Assignment and Assumption
Agreement between Penn Grove Mountain LLC and Willow Glen Partners LP.
• Authorize the City Manager to effectuate any other documents necessary to meet
the terms and conditions of the Affordable Housing Covenant, including but not
limited to, closing documents and an estoppel certificate, subject to approval by
the City Attorney.
Approval of the amended affordable housing covenant will allow the Developer to pull permits
and begin construction on the affordable apartment complex by mid-November, as is required by
its approved tax credit financing.
ENVIRONMENTAL ANALYSIS:
The development of affordable housing was included in the Project Description Section of the
Draft Environmental Impact Report (Draft EIR dated December 2005) for the Southeast Rohnert
Park Specific Plan. Because the development was included in the Project Description, the
analysis in the Draft EIR included an analysis of the development and its impacts. The
description of the development was not substantially changed in the Final EIR (October 2010).
Because the proposed improvements were included in the Project Description considered in the
Southeast Specific Plan EIR, and their impacts were analyzed and mitigated, and there are no
new significant impacts or changes to the project, no further CEQA analysis is required. The
City will use its plan approval process to ensure that mitigations to control construction noise,
dust, hazards and biological impacts are included as part of the work.
ITEM NO. 6.G.
4
STRATEGIC PLAN ALIGNMENT:
This action is consistent with Strategic Plan Goal D- Continue to Develop a Vibrant Community.
OPTIONS CONSIDERED:
None. Authorizing the consent to the assignment agreement and amended affordable housing
covenant is necessary to allow construction of the affordable apartment complex to proceed in
compliance with the Development Agreement, to ensure the Developer does not lose its tax
credit financing.
FISCAL IMPACT/FUNDING SOURCE:
None. The cost of complying with the requirements of Development Agreement is the
Developer’s responsibility.
Department Head Approval Date: 10/26/2020
Finance Director Approval Date: NA
City Attorney Approval Date: 10/29/2020
City Manager Approval Date: 11/3/2020
Attachments (list in packet assembly order):
1. Resolution Approving and Authorizing the City Manager to Execute Documents
Including, a Consent to an Assignment And Assumption Agreement and an Amended
Affordable Housing Covenant, to Effectuate the Construction and Development by
Willow Glen Partners, LP, of the 36-Unit Affordable Apartment Project, Required by
The City’s Development Agreement for the Southeast Specific Plan Area
a. Resolution Exhibit A - Assignment and Assumption Agreement between Penn
Grove Mountain LLC and Willow Glen Partners LP
b. Resolution Exhibit B - Affordable Housing Covenant between the City of Rohnert
Park and Penn Grove Mountain LLC
RESOLUTION NO. 2020-099
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE
DOCUMENTS INCLUDING, A CONSENT TO AN ASSIGNMENT AND ASSUMPTION
AGREEMENT AND AN AMENDED AFFORDABLE HOUSING COVENANT, TO
EFFECTUATE THE CONSTRUCTION AND DEVELOPMENT BY WILLOW GLEN
PARTNERS, LP, OF THE 36-UNIT AFFORDABLE APARTMENT PROJECT,
REQUIRED BY THE CITY’S DEVELOPMENT AGREEMENT FOR THE
SOUTHEAST SPECIFIC PLAN AREA
WHEREAS, on December 7, 2010, the City Council of the City of Rohnert adopted
Resolution No 2010-134 approving the Final Environmental Impact Report (EIR) for the
Southeast Specific Plan; and
WHEREAS, on December 7, 2010, the City Council of the City of Rohnert Park adopted
Ordinance No. 832, approving a Development Agreement (“Development Agreement”) between
the City of Rohnert Park and Redwood Equities LLC, which included an Affordable Housing
Plan; and
WHEREAS, on November 25, 2014, the City Council of the City of Rohnert Park
adopted Resolution No. 2014-165 approving an amended Final Development Plan for the
Southeast Specific Plan Area; and
WHEREAS, on November 25, 2014, the City Council of the City of Rohnert Park
adopted Resolution 2014-166 the Tentative Map for the Southeast Specific Plan Area prepared
by C ivil Design Consultants (the “Tentative Map”), subject to certain conditions of approval
(“Conditions”); and
WHEREAS, on December 9, 2014, the City Council of the City of Rohnert Park adopted
Ordinance No. 882, approving an amendment to the Development Agreement including
amendments to the Affordable Housing Plan, which required, among other things, an average
overall affordability rate of 65% of Area Median Income for the 36-unit apartment complex
included in the project; and
WHEREAS, Redwood Equities LLC has assigned the Development Agreement to Penn
Grove Mountain LLC (“Developer”) an entity under common control with Redwood Equities
LLC; and
WHEREAS, on November 13, 2018, the City Council of the City of Rohnert Park
adopted Resolution 2018-146, authorizing the City Manager to execute an affordable housing
covenant between the City and Penn Grove Mountain LLC for the 36-unit affordable apartment
complex in the Willow Glen subdivision; and
WHEREAS, on November 26, 2019, the City Council of the City of Rohnert Park
adopted Ordinance No. 937, approving an amendment to the Affordable Housing Plan of the
Development Agreement to redistribute the number of income-restricted units available at each
Resolution 2020-099
Page 2
income level for the 36-unit affordable housing apartment complex which resulted in an overall
average affordability of 60% of Area Median Income in the project; and
WHEREAS, the Developer has finalized its financing structure for the 36-unit affordable
housing complex and intends to assign its obligations with respect to such housing complex to
Willow Glen Partners LP; and
WHEREAS, the Developer is requesting changes to the previously approved affordable
housing covenant in order to conform to its approved tax credit financing and deliver a project
with an average affordability of 56% of Area Median Income to the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves and
authorizes the City Manager to execute a consent to an Assignment and Assumption Agreement
between Penn Grove Mountain LLC and Willow Glen Partners LP in substantially similar form
to Exhibit A, attached hereto, subject to revisions approved by the City Manager and City
Attorney.
BE IT FURTHER RESOLVED that the City Council hereby approves and authorizes
the City Manager to execute an amended Affordable Housing Covenant by and between the City
and Willow Glen Partners LP, in substantially similar form to Exhibit B attached hereto, for the
36-unit affordable apartment project, subject to revisions approved by the City Manager and City
Attorney.
BE IT FURTHER RESOLVED that the City Council hereby approves and authorizes
the City Manager to execute any other documents necessary to effectuate the terms and
conditions of the Affordable Housing Covenant and construction of the 36-unit affordable
apartment project, including but not limited to, an estoppel certificate and closing documents.
DULY AND REGULARLY ADOPTED this 10th day of November, 2020.
CITY OF ROHNERT PARK
_______________________________
Joseph T. Callinan, Mayor
ATTEST:
_____________________________
Sylvia Lopez Cuevas, City Clerk
Attachments: Exhibit A and Exhibit B
ADAMS: _________BELFORTE: _________ STAFFORD: _________ MACKENZIE: _________ CALLINAN: _________
AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( )
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
Willow Glen Partners, L.P.
c/o Burbank Housing Development Corporation
790 Sonoma Avenue
Santa Rosa, CA 95404
Attn: Lawrance Florin
ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT
AND CONSENT OF CITY
This ASSIGNMENT AND ASSUMPTION OF DEVELOPMENT AGREEMENT AND
CONSENT OF CITY (the “Assignment”) is made effective as of the date of the conveyance of
the Assigned Property (defined below) to Assignee (defined below) (the “Effective Date”), by and
between WILLOW GLEN PARTNERS, L.P., a California limited partnership (“Assignee”) and
PENN GROVE MOUNTAIN, LLC, a California limited liability company (“Assignor”).
R E C I T A L S
A. The City of Rohnert Park (“City”) and Redwood Equities, LLC, Assignor’s
predecessor-in-interest (“Redwood Equities”), entered into that certain Development
Agreement, as of December 7, 2010, recorded on December 15, 2010, as Instrument No.
2010114199 in the Official Records of Sonoma County (“Original Development Agreement”),
with respect to that certain real property described therein and in Exhibit A, attached hereto and
incorporated herein by this reference (the “Property”).
B. The City and Redwood Equities entered into that certain First Amendment to
Development Agreement dated December 9, 2014, and recorded on September 29, 2015, as
Instrument No. 2015085465 in the Official Records of Sonoma County, to, among other things,
revise the specifications for the Water Tank (the “First Amendment”).
C. On September 9, 2016, Redwood Equities and Developer entered into an
Assignment and Assumption Agreement recorded in the Official Records of Sonoma County as
Instrument No. 2017039425, whereby Redwood Equities assigned all rights and obligations of
the Development Agreement to Developer, Penn Grove Mountain, LLC, and Developer assumed
all rights and obligations of the Development Agreement, as amended.
D. Thereafter, the City and Developer entered into that certain Second Amendment
to Development Agreement dated February 28, 2018 and recorded on February 28, 2018, as
Instrument No. 2018013757 in the Official Records of Sonoma County, to revise certain
conditions associated with the timing of the construction of the Water Tank (the “Second
Amendment”), that certain Third Amendment to Development Agreement dated April 19, 2019
and recorded on May 20, 2019, as Instrument No. 2019033687 in the Official Records of
Sonoma County to address revisions regarding the water tank (the “Third Amendment”), that
certain Fourth Amendment to Development Agreement dated November 26, 2019 and recorded
on December 5, 2019, as Instrument No. 2019092549 in the Official Records of Sonoma County
to redistribute the number of income-restricted units available at each income level for the 36-
unit affordable housing apartment complex and ensure the on-site manager’s unit remains
affordable (the “Fourth Amendment”), that certain Notice of Extension of Term of
Development Agreement dated May 18, 2020, and recorded on June 9, 2020, as Instrument No.
2020044908 in the Official Records of Sonoma County to extend the term of the Development
Agreement (the “Notice of Extension”), and that certain Fifth Amendment to Development
Agreement dated _____________, 2020 and recorded concurrently herewith in the Official
Records of Sonoma County to ensure consistency with the reservation of low income housing tax
credits for the Project (defined below) (the “Fifth Amendment”). The Original Development
Agreement as amended by the First Amendment, Second Amendment, Third Amendment,
Fourth Amendment, the Notice of Extension, and Fifth Amendment may be collectively referred
to herein as the “Development Agreement.”
B. Assignor has now entered into that certain Purchase and Sale Agreement dated as
of _____________, 2020 (the “Purchase Agreement”), pursuant to which, among other things,
Assignor has agreed to transfer and convey to Assignee all of Assignor’s rights in and to the portion
of the Property described in Exhibit B attached hereto (the “Assigned Property”).
C. Assignor and Assignee desire that Assignor to assign to Assignee certain rights,
title and interest in and to the Development Agreement to the extent relating to the Assigned
Property, as described below. Development of Willow Glen Apartments on the Assigned Property
as a 36-unit affordable apartment project in accordance with the Development Agreement and
entitlements referred to therein is referred to herein as the “Project.” That portion of the Property
that is not the Assigned Property or has been otherwise assigned by Assignor in accordance with
the Development Agreement is referred to herein as the “Remaining Property.”
NOW, THEREFORE, Assignor and Assignee agree as follows:
1. Assignment. For and in consideration of the mutual covenants and agreements
contained in this Assignment, and other good and valuable consideration, the receipt and adequacy
of which is acknowledged, Assignor assigns to Assignee only the following rights and obligations
(referred to herein as the “Assigned Rights and Obligations”) as these pertain exclusively to the
Assigned Property:
(a) Section 5.04 and Exhibit D, as to the Affordable Apartment Complex; and
(b) Sections 2.01, 2.03-2.08, 3.01-3.03, 3.05-3.14, 4.01, 4.08, 4.09, 4.14, 5.01-5.03,
6.01-6.03, 7.01-7.07, 8.01-8.03, 9.01-9.09, 10.01-10.05, 10.7, 10.09-10.13, as to the
Assigned Property.
Assignee hereby acknowledges that the Assigned Rights and Obligations are subject to the
timing and phasing of the development of the Remaining Property as set forth in the Development
Agreement.
2. Remaining Obligations. Assignor acknowledges and agrees that it remains subject
to all rights and obligations set forth in the Development Agreement, except the Assigned Rights
and Obligations expressly set forth in Section 1 above or such rights and obligations as have been
previously assigned (the “Remaining Rights and Obligations”).
(a) Sections 4.03, 4.05, 4.07, 4.11-4.13, and 4.15, and Section 5.04 and Exhibit D,
except as to the Affordable Apartment Complex; and
(b) Sections 2.01-2.09, 3.01-3.14, 4.01, 4.02, 4.04, 4.06, 4.08-4.10, 4.14, 5.01-5.03,
6.01-6.03, 7.01-7.07, 8.01-8.03, 9.01-9.09, 10.01-10.05, 10.7, 10.09-10.14, as to the
Remaining Property.
Assignor hereby acknowledges that the Remaining Rights and Obligations are subject to
the timing and phasing of the development of the Property as set forth in the Development
Agreement.
3. Acceptance and Assumption. Assignee hereby accepts the assignment of the
Assigned Rights and Obligations from Assignor, and assumes and agrees to perform all of the
Assigned Rights and Obligations.
4. Future Assignments. The parties acknowledge that the following assignments are
permitted by Assignee under the Development Agreement with notice to City:
(a) General Partner Change. The withdrawal, removal, and/or replacement of
a general partner of the Assignee pursuant to the terms of that certain Amended and
Restated Agreement of Limited Partnership of the Assignee dated as of _____________,
2020 (“Partnership Agreement”); and
(b) Limited Partner Transfer. The transfer of limited partnership interests of
the Assignee to an affiliate or to a non-affiliate of the Limited Partner or Special Limited
Partner pursuant to the terms of the Partnership Agreement ("Limited Partner" means
RBC Community Investments, LLC, an Illinois limited liability company, and any affiliate
which becomes a limited partner or state limited partner under the Partnership Agreement
and any successor limited partner or state limited partner under the Partnership Agreement
and “Special Limited Partner” means RBC Community Investments Manager II, Inc., a
Delaware corporation, and any affiliate which becomes a special limited partner under the
Partnership Agreement and any successor special limited partner under the Partnership
Agreement) ; and
(c) Purchase Option and Right of First Refusal. The transfer of the Project or
the limited partnership interests to the Project’s general partner following the expiration of
the 15-year compliance period, pursuant to the purchase option and/or right of first refusal
as contemplated by the Purchase Option and Right of First Refusal Agreement attached to
the Partnership Agreement.
5. Further Assurances. Assignor hereby covenants that it will, at any time and from
time to time upon written request therefor, execute and deliver to Assignee, its nominees,
successors and/or assigns, any new or confirmatory instruments and do and perform any other acts
which Assignee or its nominees, successors and/or assigns may request in order to fully transfer
possession and control of, and protect the rights of Assignee and its successors and/or assigns in,
all the rights, benefits and privileges intended to be transferred and assigned hereby. Assignee
hereby covenants that it will, at any time and from time to time upon written request therefor,
execute and deliver to Assignor, its nominees, successors and/or assigns, any new or confirmatory
instruments and do and perform any other acts which Assignor or its nominees, successors and/or
assigns may request in order to fully confirm and vest in Assignor and its successors and/or assigns
in, all the obligations, rights, benefits and privileges intended to be transferred by the acceptance
and assumption herein.
6. Successors. This Assignment shall be binding upon and inure to the benefit of the
parties hereto and their respective successors and assigns.
7. Counterparts. This Assignment may be executed in counterparts, each of which
shall be deemed an original, but all of which, taken together, shall constitute one and the same
instrument.
8. Amendment. This Assignment may only be amended or modified by a written
instrument executed by all of the parties hereto with the prior written consent of the City of Rohnert
Park.
9. Governing Law. The validity, interpretation and performance of this Assignment
shall be controlled by and construed under the laws of the State of California.
10. Severability. If any term, covenant, condition or provision of this Assignment, or
the application thereof to any person or circumstance, shall to any extent be held by a court of
competent jurisdiction or otherwise by law rendered invalid, void or unenforceable, the remainder
of the terms, covenants, conditions or provisions of this Assignment, or the application thereof to
any person or circumstance, shall remain in full force and effect and shall in no way be affected,
impaired or invalidated thereby.
11. Notices; Cure Rights. All notices shall be in writing, and shall be given in the
manner prescribed by Section 10.06 of the Development Agreement. Pursuant to Section 10.06
of the Development Agreement, the address for Assignee is:
Willow Glen Partners, L.P.
c/o Burbank Housing Development Corporation
790 Sonoma Avenue
Santa Rosa, CA 95404
Attn: Lawrance Florin
And:
c/o Penn Grove Mountain LLC
241 Center Street, Suite A
Healdsburg, CA 95448
Attn: Ben Van Zutphen
In addition, any notices of default shall be provided simultaneously to the Limited Partner at the
following address, and any cure made or tendered by the Limited Partner under the terms of the
Development Agreement shall be deemed to be made by the Partnership and shall be accepted or
rejected on the same basis:
c/o RBC Community Investments, LLC
600 Superior Avenue, Suite 2300
Cleveland, Ohio 44114
Attention: President and General Counsel
with a copy to:
Bocarsly Emden Cowan Esmail & Arndt LLP
633 West Fifth Street, 64th Floor
Los Angeles, California 90071
Attention: Kyle Arndt, Esq.
(213) 239-8048
12. Authority. Each individual executing this Assignment on behalf of a corporation
or other legal entity represents and warrants that: (a) he or she is duly authorized to execute and
deliver this Assignment on behalf of said corporation or other legal entity in accordance with and
without violating the provisions of its governing documents, and (b) this Assignment is binding
upon and enforceable against said corporation or other legal entity in accordance with its terms.
Any entity signing this Assignment on behalf of a corporation or other legal entity hereby
represents and warrants in its own capacity that it has full authority to do so on behalf of the
corporation or other legal entity.
IN WITNESS WHEREOF, the parties have entered into this Assignment as of the Effective
Date.
“ASSIGNOR”
PENN GROVE MOUNTAIN, LLC, a
California limited liability company
By: ________________
Ben Van Zutphen, Manager
“ASSIGNEE”
WILLOW GLEN PARTNERS, L.P.
a California limited partnership
By: Willow Glen LLC, a California limited
liability company, its Managing General
Partner
By: Burbank Housing Development
Corporation, a California nonprofit
public benefit corporation, its sole
member and manager
By: __________________
Lawrance Florin
Chief Executive Officer
By: Bridge 2020 LLC, a California limited
liability company, its Administrative
General Partner
By: Penn Grove Mountain LLC, a
California limited liability
company, its sole member
By: __________________
Ben Van Zutphen
Manager
The City hereby consents to the foregoing Assignment and Assumption of Development
Agreement, pursuant to Section 8.02 of the Development Agreement.
CITY:
City of Rohnert Park, a municipal
corporation
By:
Darrin Jenkins, City Manager
Authorized by City Council Resolution 2020-_____,
adopted on November 10, 2020.
Approved as to Form:
By:
Michelle Marchetta Kenyon, City Attorney
Attest:
By:
Sylvia Lopez Cuevas, City Clerk
[Exhibits A and B to be inserted]
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
City of Rohnert Park
Attn: City Clerk
130 Avram Avenue
Rohnert Park, CA 94928-2486
(Space Above This Line for Recorder's Use Only)
[Exempt from recording fee per Gov. Code § 27383]
AFFORDABLE HOUSING COVENANT
This Affordable Housing Covenant (the "Covenant") is entered into as of this _________
day of ____________________, 2020 (“Effective Date”), by and between the CITY OF
ROHNERT PARK, a California municipal corporation (the "City ") and WILLOW GLEN
PARTNERS, L.P., a California limited partnership (the "Developer").
Recitals
A. Developer is the owner of that certain real property in the City of Rohnert Park,
County of Sonoma, designated as Assessor’s Parcel Number 047-111-058, also known as Parcel
D, as shown on the Final Map for the Southeast Estates Subdivision recorded on October 25, 2016,
as document number 2016-054215 in the Official Records of the County of Sonoma, State of
California (“Official Records”), in Book 781 of Maps, Pages 31- 38, and more particularly
described in Exhibit A attached hereto (the "Site"). Developer desires to construct a thirty-six
(36) unit affordable rental apartment project on the Site, which development was approved by City
as Final Development Plan–Southeast Area, City Council Resolution No. 2010-137 (the "Project"),
and amended by Resolution No. 2014-165.
B. Rohnert Park Municipal Code section 17.07.020(N) sets forth certain inclusionary
requirements for residential developments. Pursuant to section 17.07.020(N), at least fifteen
percent of all new dwelling units in a rental housing development must be made affordable to very
low- and low-income households.
C. City and Developer’s predecessor-in-interest, Penn Grove Mountain, LLC
(“Original Developer”) are parties to a Development Agreement dated December 7, 2010,
recorded in the Official Records as Instrument No. 2010114199 (as amended, the “Development
Agreement”), setting forth Developer’s rights and obligations with respect to development of a
477 unit residential community, commonly known as Willow Glen (“Willow Glen Development”)
comprised of approximately 405 market-rate units (“Market Rate Units”), together with 28
affordable duet units, 8 affordable townhome units and the 36 affordable rental units comprising
the Project. Pursuant to an Assignment and Assumption of Development Agreement and Consent
of City recorded concurrently herewith, Developer has assumed all rights and obligations with
respect to development of the Project. Development of the Project on the Site is intended to satisfy
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Developer’s inclusionary obligations under the Municipal Code with respect to the Willow Glen
Development.
D. Developer and City desire to set forth Developer's obligations to provide affordable
housing in a recorded document.
Terms
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth
herein, the City and Developer agree as follows:
1. Use of the Site.
Developer hereby covenants and agrees that during the term set forth in Section 7 below,
Developer shall develop the Site and use and operate the Project in compliance with all of the
following:
1.1. Development. Developer shall construct the Project on the Site within the time set
forth in the Development Agreement. As described below in Section 1.2, all thirty-six (36) units
in the Project shall be restricted to households at the income levels set forth herein (the "Affordable
Units")
1.2. Rent and Income Restrictions.
(a) Six (6) of the Affordable Units shall be rent restricted and occupied by a
household whose income does not exceed thirty percent (30%) of the Area Median
Income (“Extremely Low Income Units”); twelve (12) units shall be rent restricted and
occupied by a household whose income does not exceed fifty percent (50%) of the Area
Median Income (“Very Low Income Units”); seventeen (17) of the Affordable Units shall
be rent restricted and occupied by a household whose income does not exceed sixty-five
percent (65%) of the Area Median Income; and, one (1) of the Affordable Units shall be a
manager’s unit which shall be rent restricted and occupied by a household whose income
does not exceed one hundred twenty percent (120%) of the Area Median Income
(“Moderate Income Unit”). As used herein “Area Median Income” shall be as defined by
the United States Department of Housing and Urban Development ("HUD") in
accordance with California Health & Safety Code Section 50093. In the event that HUD
ceases promulgating such Area Median Income determinations for a period of at least 18
months, the parties shall substitute a standard reasonably similar with respect to methods
of calculation to that published by HUD in order to determine Area Median Income.
(b) Affordable rent for the Affordable Units at each income level shall be
established in accordance with Health & Safety Code section 50053.
(c) Affordable Units shall be comparable in overall quality of construction to
the Market Rate Units within the Willow Glen Development. The Very Low Income Units
and Low Income Units shall each include a mix of 1-, 2- and 3-bedroom units.
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(d) Developer may not rent an Affordable Unit to a prospective tenant unless
and until Burbank Housing Management Corporation or another affordable housing
management company acceptable to City in its sole discretion, has certified the tenant for
compliance with the requirements of this Section. Following initial lease-up, Developer
shall submit annually the report(s) described in Section 1.4 below. If the City opts to act
as, or designate a third party to act as, the Certifying Agency (defined in Section 1.4 below),
then Developer shall pay City a reasonable annual monitoring fee as may be adopted by
resolution of the City Council from time to time and which is in force and effect for a class
of affordable rental units similar to the Affordable Units. For units where compliance has
been certified by the California Tax Credit Allocation Committee (“CTCAC”), HUD, or
the Sonoma County Housing Authority, the City may accept compliance certification from
such agency or agencies.
(e) If, upon annual recertification of a tenant’s household income, it is
determined that the tenant’s household income has increased such that tenant’s income
exceeds the qualifying income level for tenant’s unit, then that unit shall be reclassified at
the appropriate income level and the next available unit shall be rented to a household at
the tenant’s original income level so that the mix of Affordable Units in the Project is
maintained over time. If a tenant’s household income, adjusted for family size appropriate
to the unit, exceeds 140% of the Low Income Unit income limit (140% of 80% of AMI),
Developer shall provide or cause its management company to provide written notice to the
tenant, who shall be required to vacate the Affordable Unit by the date that is three (3)
months following the date of the notice or upon expiration of the tenant’s lease, whichever
is later.
(f) Occupancy of the Affordable Units shall be continuous, subject only to brief
periods of vacancy as reasonable necessary to maintain and affirmatively market the
Affordable Units between periods of tenancy.
1.3. Marketing Program. Except as otherwise prohibited by applicable law, Developer
shall design a marketing program to specifically target the marketing of the Affordable Units to
persons and households who live and/or work in Rohnert Park. If, despite its best efforts to lease
all available Affordable Units to persons and households who live and/or work in Rohnert Park,
one or more Affordable Units remain vacant, then Developer may market the availability to such
units to persons and households outside of Rohnert Park. The marketing plan must be in a form
and content reasonably acceptable to the City and include, among other things, the following:
(a) A plan to market the Affordable Units to eligible persons and households who
live and/or work in Rohnert Park; and
(b) Procedures for the rental of Affordable Units, including the creation of a waiting
list, eligibility determination, income certification and annual recertification.
Promptly following City’s request made from time to time during the term, Developer shall
provide a written update to City regarding the status of Developer’s marketing and leasing efforts.
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1.4. Reporting Requirements. Annual reports, which may be in the same format as the
annual compliance reports submitted by Developer to CTCAC, must be submitted by Developer
to City or such other governmental agency or other certifying organization as City may designate
from time to time to review and certify Developer’s compliance with the requirements of this
Covenant (the “Certifying Agency”) by August 15th each year, commencing after the first
anniversary of the date of completion of construction of the Project. To the extent CTCAC reports
are not available for some or all of the Affordable Units, the annual reports, at a minimum, shall
include:
(a) The number of persons per Affordable Unit
(b) Tenant's name(s)
(c) Initial occupancy date
(d) Rent paid per month
(e) Gross income per year and income category
(f) Percent of rent paid in relation to income
(g) Sources of income
(h) Method of verification of income
(i) Address of Affordable Unit and unit type
(j) Status of program, including any problems experienced during the reporting
period
(k) Financial audit of Project revenues and expenses, including reserve fund
deposits
If requested by City or the Certifying Agency, the annual report shall be accompanied by
copies of the documents used in report preparation. City may from time to time during the term
of this Covenant request additional or different information and Developer shall promptly supply
such information in the reports required hereunder. City, at its discretion, may designate the form
on which the information shall be supplied to the City or the Certifying Agency. Upon request for
examination by the City, Developer at any time during normal business hours shall make available
to City or the Certifying Agency, at the Project or another location within the City of Rohnert Park,
all of Developer's records with respect to all matters covered by this Covenant. Developer shall
permit the City or its Certifying Agency to audit, examine and make excerpts or transcripts from
these records and Developer shall also permit the City or its Certifying Agency to inspect the Site
and the Project, with reasonable prior notice and subject to rights of tenants.
1.5. Lease Provisions. Developer shall use a form of tenant lease (the “Tenant Lease”)
approved by the City for the Affordable Units. City’s approval shall not be unreasonably withheld,
conditioned or delayed. The Tenant Lease shall:
(a) provide for termination of the lease for failure: (1) to provide any
information required under this Covenant or reasonably requested by Developer to
establish or recertify the tenant’s qualification, or the qualification of the tenant’s
household, as an income eligible household in accordance with this Covenant, or (2) to
qualify as an eligible household as a result of any material misrepresentation made by such
tenant with respect to the household income computation or certification;
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(b) provide that the rent may not be raised more often than once every twelve
(12) months and that at least sixty (60) days ’ written notice shall be required prior to
implementation of any rent increase of 10% or more;
(c) prohibit subleasing of the Affordable Unit or any portion of the Affordable
Unit or any spaces reserved for the use of the tenant;
(d) contain nondiscrimination provisions;
(e) include tenant with a right and obligation to inform Developer of any need
for maintenance or repair;
(f) allow termination of the tenancy only for an increase in tenant’s household
income above applicable qualifying income limits or for good cause, including violation
of the terms and conditions of the Tenant Lease, violations of applicable federal, state, or
local law, or other good cause; and
(g) be for an initial term of one year.
1.6. Reconciling Inconsistencies among CTCAC, State Law and City Affordable
Housing Ordinance Requirements. Notwithstanding anything to the contrary herein, if tax credit
financing is used in connection with development of the Project, City agrees that for the duration
of the tax credit regulatory agreement, “Area Median Income” and “affordable rent”, including
allowances (such as utility allowances), qualifications (such as next available unit rule for over
income tenants) and other similar adjustments, for the 30%, 50%, 65% and 120% income levels
required by this Covenant, shall be calculated using the same methodology that CTCAC applies
to the Project.
2. Restrictions on Transfer.
2.1. No voluntary or involuntary successor in interest of Developer shall acquire all or
any portion of Developer's interest in the Site or the Project except as expressly set forth herein.
It is hereby expressly stipulated and agreed that any assignment, sale, transfer or other disposition
of Developer's interest in the Site or the Project, or any portion(s) thereof or interest(s) therein, in
violation of this Section 2 shall be null, void and without effect and shall be ineffective to relieve
Developer of its obligations under this Covenant. Upon any assignment, sale, transfer or other
disposition of Developer's interest in the Site and the Project that complies with the requirements
of this Section 2, Developer shall be fully released from its obligations hereunder to the extent
such obligations have been fully assumed in writing by the transferee pursuant to a recordable
assignment and assumption agreement in a form reasonably acceptable to the City's legal counsel.
No later than the date the assignment becomes effective, Developer shall deliver to the City a
conformed copy of the fully executed and recorded assignment and assumption agreement.
Developer shall request approval by written notice at least sixty (60) days prior to any proposed
assignment, sale, transfer or other disposition of Developer's interest in the Site or the Project or
any portion(s) thereof or interest(s) therein and such approval shall not be unreasonably withheld.
2.2. Developer shall not assign, sell or transfer Developer's interest in the Site or the
Project, or any portion(s) thereof, or interest(s) therein without the prior written approval of the
6
City Manager, or his or her designee, which approval shall not be unreasonably withheld or
delayed, and shall be granted upon City's receipt of evidence acceptable to the City that the
following conditions have been satisfied:
(a) Developer is not in default hereunder or the transferee agrees to cure any
defaults of Developer to the reasonable satisfaction of the City;
(b) The continued operation of the Project shall comply with the provisions of
this Covenant;
(c) Either (i) the transferee or its site manager has at least three years’
experience in the ownership, operation and management of similar size rental housing
projects, and at least one year's experience in the ownership, operation and management of
rental housing projects containing below-market-rate units, without any record of material
violations of discrimination restrictions or other state or federal laws or regulations or local
governmental requirements applicable to such projects, or (ii) the transferee agrees to retain
a site management firm with the experience and record described in subclause (i) above,
or (iii) Developer or its management company will continue to manage the Project for at
least one year following such transfer and during such period will provide training to the
transferee and its manager in the responsibilities relating to the Affordable Units;
(d) The transferee which is to acquire the Project does not have pending against
it, and does not have a history of significant and material building code violations or
complaints concerning the maintenance, upkeep, operation and regulatory agreement
and/or right of first refusal compliance of any of its projects as identified by any local, state
or federal regulatory agencies; and
(e) The proposed transferee enters into a written recordable assignment and
assumption agreement in form and content reasonably satisfactory to City's legal counsel,
and, if requested by the City, an opinion of such purchaser or assignee's counsel to the
effect that this Covenant is a valid, binding and enforceable obligations of such purchaser
or assignee, subject to bankruptcy and other standard limitations affecting creditor's rights.
2.3. Notwithstanding any other provision of this Covenant to the contrary, City approval
of an assignment, sale or transfer of Developer's interest in the Site or the Project or any portion
thereof shall not be required in connection with any of the following:
(a) The granting of permits to facilitate development of the Project;
(b) The rental, in the ordinary course of business, of the Affordable Units within
the Project, provided such rental shall be in accordance with the terms of this Covenant;
(c) The transfer by Developer of its interest in the Site back to Original
Developer or an affiliate of Original Developer, as provided in any purchase option
agreement to be entered into between the Developer and Original Developer.
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(e) The grant of a security interest, mortgage, assignment, conveyance and/or other
transfer of Developer’s interest in the Site and Project, or any portion thereof, for security
purposes to a Mortgagee (as defined in Section 8 below) in connection with financing or other
consideration provided by such Mortgagee (a “Mortgage Loan”); provided that such interest, as
granted, mortgaged, assigned, conveyed and/or transferred to Mortgagee, as applicable, shall be
and remain subject to the encumbrance of this Covenant; (f) (i) The transfer of title or any
other interest of Developer in and to the Site and Project, or any portion thereof, to a Mortgagee
or its designee by foreclosure (whether by judicial or non-judicial process), exercise of power of
sale, grant of deed-in-lieu of foreclosure or other process in connection with the exercise of
rights and remedies in connection with a Mortgage Loan, and (ii) if title to the Site and Project or
any portion thereof is thereafter held by such Mortgagee, the subsequent transfer of such title by
such Mortgagee to a purchaser or other successor or assign thereof; provided that in each of the
foregoing cases, such transferred title or interest shall be and remain subject to the encumbrance
of this Covenant; and
(g) For the avoidance of doubt, the parties agree that the transfer of, or within, limited
partner interests of Developer shall not require City approval.
3. No Discrimination; Compliance with Laws.
Developer covenants for itself and all persons claiming under or through it, and this
Covenant is made and accepted upon and subject to the condition that there shall be no
discrimination against or segregation of any person or group of persons on account of any basis
listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined
in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955,
and Section 12955.2 of the Government Code, in the sale, lease, sublease, transfer, use, occupancy,
tenure or enjoyment of the Site or the Project or any part thereof, nor shall Developer or any person
claiming under or through Developer establish or permit any such practice or practices of
discrimination or segregation with reference to the selection, location, number, use or occupancy
of tenants, lessees, subtenants, sublessees or vendees in, of, or for the Site or the Project or any
part thereof. Developer shall include such provision in all deeds, leases, contracts and other
instruments executed by Developer, and shall enforce the same diligently and in good faith.
Developer shall comply with all other applicable federal, state and local laws and regulations,
including state and federal fair housing laws, in complying with the terms of this Covenant,
including the development of the Project and the marketing and rental of the Affordable Units.
4. Maintenance and Management.
Developer shall maintain in accordance with the Maintenance Standards (as hereinafter
defined) the private improvements and public improvements and landscaping (collectively, the
"Improvements") to the property line of the Site. The Improvements shall include, but not be
limited to, buildings, sidewalks, pedestrian lighting, landscaping, irrigation of landscaping,
architectural elements identifying the Project and any and all other improvements on the Site and
in the public right-of-way to the property line of the Site. To accomplish the maintenance,
Developer shall either staff or contract with and hire licensed and qualified personnel to perform
the maintenance work, including the provision of labor, equipment, materials, support facilities,
and any and all other items necessary to comply with the requirements of this Covenant. The
8
maintenance covenants and obligations set forth in this Section 4 shall remain in effect for the
period of time specified in Section 6 below. To ensure compliance with this Section 4, the City,
subject to rights of tenants occupying the Affordable Units, shall have the right to inspect the
interior and exterior of the Project from time to time with reasonable prior notice to the Developer.
4.1. The following standards (collectively, "Maintenance Standards") shall be complied
with by Developer and its maintenance staff, contractors and subcontractors but do not require
extraordinary expenditures or reconstruction after condemnation or the occurrence of a substantial
casualty event:
(a) Landscape maintenance shall include: watering/irrigation; fertilization;
mowing; edging; trimming of grass; tree and shrub pruning; trimming and shaping of trees
and shrubs to maintain a healthy, natural appearance, safe road conditions and visibility,
and irrigation coverage; replacement, as needed, of all plant materials; control of weeds in
all planters, shrubs, lawns, ground covers, or other planted areas; and staking for support
of trees.
(b) Clean-up maintenance shall include: maintenance of all sidewalks, paths
and other paved areas in clean and weed-free condition; maintenance of all such areas clear
of dirt, mud, trash, debris or other matter which is unsafe or unsightly; removal of all trash,
litter and other debris from improvements and landscaping prior to mowing; clearance and
cleaning of all areas maintained prior to the end of the day on which the maintenance
operations are performed to ensure that all cuttings, weeds, leaves and other debris are
properly disposed of by maintenance workers.
(c) All maintenance work shall conform to all applicable federal and state
Occupation Safety and Health Act standards and regulations for the performance of
maintenance.
(d) Any and all chemicals, unhealthful substances, and pesticides used in and
during maintenance shall be applied in strict accordance with all governmental
requirements. Precautionary measures shall be employed recognizing that all areas are
open to public access.
(e) The Improvements shall be maintained in conformance with the custom and
practice generally applicable to comparable apartment rental projects located within
Sonoma County, California. The public right-of-way improvements to the property line of
the Site shall be maintained as required by this Section 4.1 in good condition and in
accordance with the custom and practice generally applicable to public rights-of-way
within the City of Rohnert Park.
4.2. If Developer does not maintain the Improvements on the Site to the property line
of the Site in the manner set forth herein and in accordance with the Maintenance Standards, City
shall have the right to maintain such private and/or public improvements, or to contract for the
correction of such deficiencies, after written notice to Developer. However, prior to taking any
such action, City agrees to notify Developer in writing if the condition of said Improvements does
not conform to the Maintenance Standards and to specify the deficiencies and the actions required
9
to be taken by Developer to cure the deficiencies. Upon notification of any maintenance deficiency,
Developer shall have thirty (30) days within which to correct, remedy or cure the deficiency. If
the written notification states that the problem is urgent and relates to the public health and safety,
then Developer shall have twenty-four (24) hours to rectify the problem. Developer agrees to pay
City upon demand all charges and costs incurred by City for such maintenance.
5. Compliance with Extended Use Agreement.
The City acknowledges that the Assignee and the California Tax Credit Allocation
Committee (the “Credit Agency”) intend to enter into an extended use agreement, which
constitutes the extended low-income housing commitment described in Section 42(h)(6)(B) of
the Internal Revenue Code, as amended (the "Code"). As of the date hereof Code Section
42(h)(6)(E)(ii) does not permit the eviction or termination of tenancy (other than for good cause)
of an existing tenant of any low-income unit or any increase in the gross rent with respect to such
unit not otherwise permitted under Code Section 42 for a period of three (3) years after the date
the building is acquired by foreclosure or by instrument in lieu of foreclosure. In the event the
extended use agreement required by the Credit Agency is recorded against the Project, the City
agrees to comply with the provisions set forth in Code Section 42(h)(6)(E)(ii).
6. No Impairment of Lien.
No violation or breach of the covenants, conditions, restrictions, provisions or limitations
contained in this Covenant shall defeat or render invalid or in any way impair the lien or charge of
any mortgage, deed of trust or other financing or security instrument; provided, however, that any
successor of Developer to the Site shall be bound by such covenants, conditions, restrictions,
limitations and provisions, whether such successor's title was acquired by foreclosure, deed in lieu
of foreclosure, trustee's sale or otherwise.
7. Duration.
The covenants set forth herein shall remain in effect until the date that is sixty (60) years
following the Effective Date, or such longer period as may be mutually agreed by the parties.
8. Covenants Running with the Land.
Subject to the restrictions on transfer set forth in Section 2 above, the covenants contained
in this Covenant shall inure to the benefit of the City and its successors and assigns and shall be
binding upon Developer and any successor in interest to Developer's interest in the Site or the
Project or any part thereof. The covenants shall run in favor of the City and its successors and
assigns for the entire period during which such covenants shall be in force and effect, without
regard to whether the City is or remains an owner of any land or interest therein to which such
covenants relate. The City and its successors and assigns, in the event of any breach of any such
covenants, shall have the right to exercise all of the rights and remedies, and to maintain any
actions at law or suits in equity or other proper proceedings to enforce the curing of such breach.
In the event of foreclosure or transfer by deed-in-lieu of all or any portion of the Site prior to
completion of the Project, title to all or any portion of the Site shall be taken subject to this
Covenant. Developer acknowledges that compliance with this Covenant is a land use requirement
and a requirement of the Development Agreement, and that no event of foreclosure or trustee’s
10
sale may remove these requirements from the Site.
9. No Subordination; Notice to Mortgagees.
In no event shall this Covenant be subordinated to, or recorded subordinate to, any
mortgage, deed of trust, or other security instrument or lien encumbering the Site, other than the
lien for current unpaid taxes. If City receives a notice from the holder of any mortgage, deed of
trust, security agreement, or other like security instrument encumbering all or any portion of the
Site (a “Mortgagee”) requesting a copy of any notice of default given Developer hereunder and
specifying the address for service thereof, then City agrees to use its diligent, good faith efforts to
deliver to such Mortgagee, concurrently with service thereon to Developer, any notice of default
given to Developer. Each Mortgagee shall have the right during the same period available to
Developer to cure or remedy, or to commence to cure or remedy, the event of default claimed or
the areas of noncompliance set forth in City’s notice of default. If a Mortgagee is required to
obtain possession in order to cure any default, the time to cure shall be tolled so long as the
Mortgagee is attempting to obtain possession, including by appointment of a receiver or
foreclosure, but in no event may this period exceed 120 days from the date the City delivers the
notice of default to Developer.
10. Default.
10.1. Any failure by Developer to perform any term or provision of this Covenant shall
constitute an "Event of Default" if Developer does not cure such failure within thirty (30) days
following written notice of default from City or, if such failure is not of a nature which can be
cured within such thirty (30) day period, the Developer does not within such thirty (30) day period
commence substantial efforts to cure such failure, or thereafter does not within a reasonable time
prosecute to completion with diligence and continuity the curing of such failure. Any cure of any
default made or tendered by one or more of Developer’s limited partners shall be deemed to be a
cure by the Developer and shall be accepted or rejected on the same basis as if made or tendered
by the Developer. Upon the occurrence and continuation of an Event of Default, the City shall be
entitled to the following, in addition to all other remedies provided in Section 4 above or at law or
in equity:
(a) To compel specific performance by Developer of its obligations under this
Covenant, it being recognized that the beneficiaries of Developer's obligations hereunder
cannot be adequately compensated by monetary damages in the event of Developer's
default.
(b) To the extent permissible under laws and regulations protecting individual
confidentiality, to have access to, to inspect, and to make copies and to audit all books and
records of Developer pertaining to the Project.
(c) To cause Developer to pay to the City, if the cure period has been exceeded
and no cure has been achieved, as a penalty, an amount equal to: (i) all rent received by
Developer with respect to an Affordable Unit(s), if such unit(s) are knowingly or grossly
negligently rented to persons who do not comply with the requirements for such units set
11
forth in this Covenant, and (ii) the amount by which the rent(s) charged to eligible person(s)
or household(s) exceeds the Affordable Rent applicable to such Affordable Unit(s).
(d) To conduct an evaluation of, and direct Developer with respect to, the
management and operation of the Project. The expenses of the City of any consultants
associated with such evaluation and direction shall be reimbursed by Developer.
Developer shall follow all such directives, which may, at the option of the City, include
replacing existing management with new management. In the event such default includes
the failure of the Developer to make any required payment to the City in a timely manner,
or the imminent closure of the Project, the City may at its sole discretion select the new
management. The City may retain attorneys and consultants to assist in such evaluation
and the Developer shall pay the reasonable fees and expenses of such attorneys and
consultants and any other reasonable expenses incurred by the City in connection therewith.
10.2. Any notice of default given hereunder shall specify in detail the nature of the failure
in performance which the City claims constitutes the Event of Default and the manner in which
such Event of Default may be satisfactorily cured in accordance with the terms and conditions of
this Covenant. During the time periods herein specified for cure of a failure to perform, the
Developer shall not be considered to be in default of this Covenant for any purposes.
10.3. No right, power, or remedy given to the City by the terms of this Covenant is
intended to be exclusive of any other right, power, or remedy; and each and every such right, power,
or remedy shall be cumulative and in addition to every other right, power, or remedy given to the
City by the terms of this Covenant or by any statute or ordinance or otherwise against Developer
and any other person. Any failure or delay by the City in asserting any of its rights or remedies as
to any Event of Default shall not operate as a waiver of any Event of Default or of any such rights
or remedies or deprive the City of its right to institute and maintain any actions or proceedings
which it may deem necessary to protect, assert or enforce any such rights or remedies.
11. Notices.
All notices required herein shall be sent by certified mail, return receipt requested and shall
be effective as of the date received or the date delivery was refused as indicated on the return
receipt as follows:
To the Developer:
Willow Glen Partners, L.P.
c/o Burbank Housing Development Corporation
790 Sonoma Avenue
Santa Rosa, CA 95404
Attn: Lawrance Florin
To the City:
City of Rohnert Park
Development Services
130 Avram Avenue
12
Rohnert Park, CA 94928
To the Developer’s limited partner:
c/o RBC Community Investments, LLC
600 Superior Avenue
Suite 2300
Cleveland, Ohio 44114
Attention: President and General Counsel
with a copy to:
Bocarsly Emden Cowan Esmail & Arndt LLP
633 West Fifth Street, 64th Floor
Los Angeles, California 90071
Attention: Kyle Arndt, Esq.
(213) 239-8048
Either party may change its notice address from time to time by written notice to the other party.
12. Severability.
In the event that any limitation, condition, restriction, covenant or provision in this
Covenant is held to be invalid, void or unenforceable by any court of competent jurisdiction, the
remaining portions of this Covenant shall, nevertheless, be and remain in full force and effect.
13. Entire Agreement.
This Covenant constitutes the entire agreement between the parties with respect to the
subject matter hereof and no modification hereof shall be binding unless reduced to writing and
signed by the parties hereto.
14. Applicable Law.
This Covenant shall be governed by the laws of the State of California without reference
to its choice of law provisions.
15. Indemnification.
With the exception of events arising from the City and the Certifying Agency’s gross
negligence or willful misconduct, Developer shall indemnify and hold harmless City and the
Certifying Agency its and their elected officials, officers, employees and agents in their official
capacity (hereinafter collectively referred to as “Indemnitees”), and any of them, from and against
all loss, all risk of loss and all damage (including reasonable attorneys’ fees and costs and other
expense) sustained or incurred because of or by reason of any and all claims, demands, suits,
actions, judgments and damages of any and every kind and by whomever and whenever made or
obtained, allegedly caused by, arising out of or relating in any manner to development or operation
13
of the Project, the Affordable Units, or Developer’s performance or non-performance under this
Covenant, and shall protect and defend Indemnitees, and any of them with respect thereto, except
to the extent arising from the negligence or willful misconduct of the Indemnitees. The provisions
of this Section shall survive expiration or other termination of this Covenant.
16. Estoppel Certificate.
Developer or its lender may, at any time, and from time to time, deliver written notice to
City requesting the City to certify in writing that, to the knowledge of the City (a) this Covenant
is in full force and effect and is a binding obligation of the parties, (b) this Covenant has not been
amended or modified or, if so amended or modified, identifying the amendments or modifications,
and (c) Developer is not in default in the performance of its obligations under this Covenant, or if
in default, to describe the nature of any defaults. Developer and City acknowledge that a certificate
hereunder may be relied upon by the Developer and Mortgagees. The City Manager shall be
authorized to execute any certificate requested by Developer in a form reasonably approved by the
City Attorney. Developer shall pay all costs borne by City in connection with its review of any
proposed estoppel certificate.
17. Recording of Covenant.
This Covenant shall be recorded against the Site in the Official Records of the County of
Sonoma prior to the recordation of any parcel map or final subdivision map or issuance of any
building permit for the Project, whichever occurs first.
18. Interpretation.
Each party to this Covenant has had an opportunity to review the Covenant, confer with
legal counsel regarding the meaning of the Covenant, and negotiate revisions to the Covenant.
Accordingly, neither party shall rely upon Civil Code Section 1654 in order to interpret any
uncertainty in the meaning of this Covenant.
19. Counterparts.
This Covenant may be executed in counterparts.
14
IN WITNESS WHEREOF, City and Developer have caused this Covenant to be executed
on their behalf by their respective officers thereunto duly authorized.
"DEVELOPER": WILLOW GLEN
PARTNERS, L.P.
a California limited partnership
By: Willow Glen LLC, a California limited
liability company, its Managing General
Partner
By: Burbank Housing Development
Corporation, a California nonprofit
public benefit corporation, its sole
member and manager
By: __________________
Lawrance Florin
Chief Executive Officer
By: Bridge 2020 LLC, a California limited
liability company, its Administrative
General Partner
By: Penn Grove Mountain LLC, a
California limited liability company,
its sole member
By: __________________
Ben Van Zutphen
Manager
"CITY": CITY OF ROHNERT PARK
By: Darrin Jenkins, City Manager
Authorized by City Council Resolution 2020-_____,
adopted on November 10, 2020.
15
ATTEST:
Sylvia Lopez Cuevas, City Clerk
APPROVED AS TO FORM:
Michelle Marchetta Kenyon, City Attorney
Exhibit A
EXHIBIT A
Legal Description of the Site
The land referred to herein below is situated in the City of Rohnert Park, County of Sonoma,
State of California, and is described as follows:
PARCEL ONE:
Parcel D, as shown on the Maps entitled “Southeast Estates Subdivision”, filed in the Office of
the County Recorder on October 25, 2016, in Book781 of Maps, Pages 31 through 38, Sonoma
County Records.
Reserving therefrom for the benefit of Parcel “E” that portion of the 10’ Private Drainage
Easement over Parcel “D”, as said Parcel and easement are shown on the Maps entitled
“Southeast Estates Subdivision”, filed in the Office of the County Recorder on October 25, 2016,
in Book781 of Maps, Pages 31 through 38, Sonoma County Records.
A.P. No. 047-111-058-000
PARCEL TWO:
A Private Drainage Easement over Parcel “C”, as said Parcel and easement are shown on the
Maps entitled “Southeast Estates Subdivision”, filed in the Office of the County Recorder on
October 25, 2016, in Book781 of Maps, Pages 31 through 38, Sonoma County Records.
PARCEL THREE:
A 10’ Private Storm Drain Easement over Parcel “C”, as said Parcel and easement are shown on
the Maps entitled “Southeast Estates Subdivision”, filed in the Office of the County Recorder on
October 25, 2016, in Book781 of Maps, Pages 31 through 38, Sonoma County Records.
PARCEL FOUR:
A 10’ Private Drainage Easement over Parcel “E”, as said Parcel and easement are shown on the
Maps entitled “Southeast Estates Subdivision”, filed in the Office of the County Recorder on
October 25, 2016, in Book781 of Maps, Pages 31 through 38, Sonoma County Records.
Excepting therefrom that portion of said easement lying within Parcel One above.
NOTARY ACKNOWLEDGMENTS
[TO BE INSERTED]
ITEM NO. 7.A.
1
Meeting Date: November 10, 2020
Department: Administration
Submitted By: Darrin Jenkins, City Manager
Prepared By: Elizabeth Machado, Deputy City Clerk
Agenda Title: Discussion and Direction on the Redwood Empire Municipal Insurance Fund and the
Merger with Public Agency Risk Sharing Authority of California to Create the
California Intergovernmental Risk Authority
RECOMMENDED ACTION:
Staff is requesting Council to:
a) Receive an informational presentation regarding the Redwood Empire Municipal Insurance Fund
(REMIF) and the Public Agency Risk Sharing Authority of California (PARSAC) merger to
create the California Intergovernmental Risk Authority (“CIRA”);
b) Provide direction regarding the Joint Powers Agreement and Bylaws for the CIRA Merger,
which permits the merger or joining of REMIF and the PARSAC;
c) Provide direction regarding the amended Joint Powers Agreement and Bylaws for REMIF,
which permits the self-insured health program to remain under the Redwood Empire Municipal
Insurance Fund;
d) Direct staff to bring back the CIRA Agreement and Bylaws and Amended JPA Agreement and
Bylaws for Redwood Empire Municipal Insurance Fund as a consent item at a future Council
meeting.
BACKGROUND:
Rather than purchase commercial insurance through a commercial insurance carrier, the City of
Rohnert Park participates in an intergovernmental arrangement through which a group of cities and
towns (referred to as the members) contribute to a shared fund that pays for liability and workers’
compensation claims and provides risk management services. That fund is often commonly referred to
as a risk pool. Risk pools are authorized by sections of the California Government Code which allow
two or more governmental entitles to enter into joint powers agreements to provide for risk-pooling.
The City of Rohnert Park is currently a member of the pool named the Redwood Empire Municipal
Insurance Fund, and participates in REMIF’s health plan and Medicare supplement plan. Our pool is
governed by a board of directors selected by members in the pool.
Public entity pools are fundamentally different from conventional insurance. The primary purpose of
any public entity pool is to manage and reduce underlying risks to the benefit of public entity members
and the public at large. Risk pools are typically a program of self-insurance where risk is pooled
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.A.
2
among all of the member entities, and in some instances losses may be further re-insured under other
policies.
ANALYSIS:
The Redwood Empire Municipal Insurance Fund (REMIF) is a public entity pool representing 15 small
to medium sized cities/towns. It was formed in 1976 with a mission to provide workers’ compensation
coverage in response to increasing and unaffordable commercial rates. Coverage was expanded in the
mid-1980s to include liability coverage and other services. Other lines of coverage have been added
since that time, which are outlined further below.
The Public Agency Risk Sharing Authority of California (PARSAC) is a public entity pool
representing 34 small to medium sized cities/towns and one fire district. It was formed in 1986 with a
mission to provide liability coverage in response to the insurance crisis that eliminated commercial
coverage for cities. Coverage was expanded in 1990 to include workers’ compensation coverage and
other services. Other lines of coverage have been added since that time, which are outlined further
below.
PARSAC and REMIF provide a pooled liability program, pooled workers’ compensation program, and
coverage for group purchased property, public officials’ errors and omissions, auto physical damage,
special events, fidelity bonds, cyber liability, and other ancillary benefits.
REMIF has a pooled medical/health program.
Both pools focus on managing and maintaining a financially stable risk sharing pool for members, and
the board of directors have a conservative funding and investment philosophy. They share a similar
philosophy to embrace diverse opinions, have discussions that are constructive and collaborative,
encourage participation from the members, balance member interests with those of the pool and work
together towards a greater good.
Both pools also share a similar culture in that the pool is member owned, member governed, member
driven and exists to serve its members. The organizations are also similar in that they serve small to
medium sized cities/towns, and share a similar footprint in Northern California, while PARSAC has
presence throughout the state.
A comparison matrix of the lines of coverage and services offered by both pools is attached to this staff
report.
Given the similarities between the two agencies, REMIF and PARSAC explored a strategic
partnership, which ultimately led to a proposed merger between the two organizations. Rather than
one pool merging into the other, the board of directors for the pools directed the creation of a new pool
(called the California Intergovernmental Risk Sharing Authority or CIRA). There will be great
benefits in sharing resources, sharing expenses and drawing on strengths. Benefits also include
succession planning, more robust, stable programs, shared training resources, long-term program
sustainability, and eliminating redundancies. While a merger could have realized savings to the
members of both pools, the intent of a merger between PARSAC and REMIF is to have long-term
stability, sustainability and adding depth and breadth to the agencies, with the singular goal of better
serving our members.
After over a year of in-depth analysis of such a merger, the board of directors for both pools directed
the merger of the organizations, effective 07/01/21, creating a new pool, CIRA. To proceed, the
individual members must seek adoption of the CIRA agreements, which will be presented for adoption
at a future council meeting. Council is asked to direct staff to present the CIRA Joint Powers
ITEM NO. 7.A.
3
Agreement and Bylaws for adoption at a future meeting, and further direct staff to work with the CIRA
on steps necessary to complete the merger.
While the intent of the merger is to merge the liability, workers’ compensation and property programs,
there is also an interest to have the self-insured health plan remain under the care, custody and control
of REMIF, at least for the time being. This necessitated changes to the underlying Joint Powers
Agreement and Bylaws. Council is asked to direct staff to present the CIRA Joint Powers Agreement
and Bylaws for adoption at a future meeting, and amendments to the REMIF Joint Powers Agreement
and Bylaws to allow continued participation in the REMIF health care plan.
STRATEGIC PLAN ALIGNMENT:
The proposed action is consistent with Strategic Plan Goal B – Achieve and maintain financial stability
and City’s values of collaboration, innovation and creativity.
OPTIONS CONSIDERED:
1. Recommended Option: Staff recommends providing direction to staff to bring back the Joint
Powers Agreement and Bylaws for the California Intergovernmental Risk Authority, which
creates CIRA to merge the obligations of the Redwood Empire Municipal Insurance Fund and
the Public Agency Risk Sharing Authority of California with respect to liability pooling, and
the Joint Powers Agreement and Bylaws for Redwood Empire Municipal Insurance Fund,
which allows members to continue to participate in the self-insured health program under the
Redwood Empire Municipal Insurance Fund. The creation of CIRA will provide for a larger
organization for purposes of liability pooling which will be more fiscally viable and provide
greater long-term stability and sustainability.
2. Alternative: Staff also considered not adopting the Joint Powers Agreement and Bylaws for the
California Intergovernmental Risk Authority and Joint Powers Agreement and Bylaws for
Redwood Empire Municipal Insurance Fund and did not recommend this option because this
would not provide any benefit to the City.
FISCAL IMPACT/FUNDING SOURCE:
The merger will consolidate the operations and expenses of both pools. CIRA will work towards
eliminating redundant expenses, which will lower long term operating costs. Consolidating operations
will also achieve greater economies of scale, improve service delivery, and CIRA will be in better
position to leverage its larger size for better services, rates and coverage with service providers and
excess insurers. A larger organization will also result in more predictable funding and reserving
forecasts (with more available data), which reduces the likelihood of future assessments. The merged
organization will be more fiscally viable and provide greater long-term stability and sustainability.
Department Head Approval Date: N/A
Finance Director Approval Date: N/A
City Attorney Approval Date: 10/23/2020
City Manager Approval Date: 11/3/2020
Attachments (list in packet assembly order):
1. REMIF PARSAC Comparison Checklist
2. CIRA FAQs
Page 3 of 4
Lines of coverage PARSAC REMIF
Liability Employment Practices Liability Automobile Liability Property Damage (3rd party) Workers’ Compensation Auto Physical Damage Public Official Errors and
Omissions
Property Damage (for members’
property)
Special Events Coverage Fidelity Bond Employee Benefits (dental,
vision, LTD, life)
Medical benefits (actives,
retirees)
Services Offered PARSAC REMIF
Safety Program Grants Consultation and referral
services
Customized risk management
presentations
Video and print resource library Regional and onsite risk
management training
Web-based OSHA safety
courses
In person OSHA safety courses
Web-based employment
practices courses
On site risk assessments Post-accident assistance and
mitigation
Operational Best Practices
Templates
Page 4 of 4
Lexipol Fire and LE
Consultation with employment
law firms
Liebert Cassidy Whitmore
(LCW) Consortium Membership
DMV pull program
DOT Drug Screening Program
Defensive Driver Training
Pre-employment physicals
Page 1 of 2
FREQUENTLY ASKED QUESTIONS . . .
Who is the other organization that we are merging with?
We are forming a merger and strategic partnership with the Public Agency Risk Sharing Authority of
California (PARSAC). PARSAC is a pool of 44 cities and towns located in both Northern and Southern
California. Like REMIF, PARSAC offers self-funded general and auto liability, employment liability,
workers’ compensation, and property coverage. REMIF however also offers a self-funded medical
program, which will not be part of the merger, at least for the time being. Like REMIF, PARSAC
members are full-service cities and towns, most providing police and/or fire services.
Why are we merging organizations?
The pooling industry has dramatically changed in the past decade. Some pools have dissolved due to
retirement of key personnel, inability to remain fiscally solvent or have absorbed by larger organizations.
The merger of our organizations will make both organizations stronger. It will lead to long term stability
and sustainability, as we will be able to spread risks and operating costs to a larger base of members. It
will provide for more robust, stable programs. There will be built in redundancies and succession
planning.
The financial impact due to a series of adverse loss years will be diminished because our larger size. A
larger membership base will also result in more predictable funding and reserving forecasts (with more
available data), which reduces the likelihood of future assessments. Finally, it will ultimately result in
lower operating costs. Consolidating operations will eliminate redundancies, achieve economies of scale,
improve service, and put us in a better position to leverage our larger size for better services, rates and
coverage with service providers and excess insurers.
In short, it will bring both breadth and depth to the organization.
What is the name of the new organization?
The new organization will be the California Intergovernmental Risk Authority (CIRA).
What is the effective date for CIRA?
It is proposed CIRA will begin to provide coverage and services to its members July 1, 2021.
Will my agency have representation on the CIRA Board?
Yes, each member will be represented by one Board Director and one Alternate Director. Each member
will have one vote.
What will be the role of the Board?
The duties of the CIRA Board will be similar to current REMIF Board in that the Board will adopt the
budget, approve new members, approve dividends and assessments, approve new programs and services
and elect officers.
Will the Executive Committee composition remain the same?
No, the Executive Committee will expand from 5 to 13 members. For the first two election cycles, former
REMIF members will occupy at least 5 Committee seats. At least one of these seats will be an officer
Page 2 of 2
position (President, Vice President, Treasurer, Auditor Controller). Committee members will be elected to
serve a two-year term.
How many Board meetings will there be?
There will be at least two semiannual Board meetings each year.
How long is my agency committed to CIRA membership?
Existing PARSAC and REMIF members must participate for two fiscal years. New CIRA members may
withdraw after 5 years.
Will there be any staffing changes?
The staffs of both organizations will be combined. Job duties and assignments may be reassigned to
achieve efficiency and improve service delivery.
Will my existing claims transfer to CIRA?
No, claims with incident dates prior to the merger (June 30, 2021 or before) will remain with each
organization. Each organization will determine, independently, how those claims are concluded.
Will there be any change in coverage?
We will continue to offer the same coverages as currently provided: general liability, automobile liability,
employment liability, workers’ compensation, property, crime/employee dishonesty, special events, etc.
We are currently analyzing excess providers for general liability, workers’ compensation, and
employment liability programs, and exploring alternative property coverage which will provide broader
coverage and potentially lower costs. In the coming months, the analysis will be presented to the
Transition Committee for review. In addition, REMIF will continue to offer a self-funded health program.
How will the merger affect my annual program premium contributions?
We will be allocating fixed costs to more members and this will reduce overall administration costs.
Funding rates will be more stable (in the long term) as the predictive value of our loss data become more
credible with a larger membership base. The actuary will complete his funding analysis later this year.
Although there will be normal contribution adjustments due to changes in members’ payroll and loss
experience, our goal is to limit rate changes to no more than +/- 10% due to the merger.
Where will the CIRA office be located?
It is anticipated the CIRA office will be based out of Sacramento, with an office in Sonoma. REMIF will
continue to maintain and provide certain pre-merger programs and services through its Sonoma office, as
well as house some CIRA employees. The operating expenses for both buildings relating to CIRA’s self-
funded and insured programs (liability, workers’ compensation, property, etc.) will be allocated to all
CIRA members.
/ / /
/ / /
END.
ITEM NO. 7.B._
1
Meeting Date: November 10, 2020
Department: Community Services
Submitted By: John McArthur, Director of Public Works and Community Services
Prepared By: Cindy Bagley, Deputy Director of Community Services
Agenda Title: Consider Approving a Proposal to Artistically Paint the City’s Traffic
Signal Control Boxes
RECOMMENDED ACTION:
Authorize the Rotary Club of Rohnert Park-Cotati and the Rotary Club of Rancho Cotati to work
with Sonoma State University students to artistically paint approximately twenty traffic control
signal boxes along Rohnert Expressway in the City of Rohnert Park.
BACKGROUND:
The Rotary Club of Rohnert Park-Cotati and the Rotary Club of Rancho Cotati have a long
history of engaging in projects that enhance the beauty and cultural arts of the City of Rohnert
Park. The most recent project was the installation of a Peace Garden in front of the Burton
Avenue Recreation Center.
On October 5, 2020, the Parks and Recreation Commission received a report from staff about a
new project proposal from the two rotary clubs to paint some of the traffic control signal boxes at
various intersections throughout the City.
ANALYSIS:
This is a collaborative project between the Rotary Club of Rohnert Park-Cotati, the Rotary Club
of Rancho Cotati, Sonoma State University, and the City of Rohnert Park. The two Rotary Clubs
will share the funding for materials and maintenance. The clubs will engage Sonoma State
students who will be invited to submit renderings of designs for the traffic signal control boxes
that are located at City intersections. The designs will represent the following permitted themes:
• Our City Rohnert Park
• Beauty of Sonoma County
• Technology
• Nature and Animals
• Children are our Future
• Oceans Around Us
• Our Beautiful Planet
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.B._
2
Artwork would need to comply with the following limitations. No designs will be allowed to
include:
• Trademarked or copyrighted items, or items involving the intellectual property of a non-
participant.
• Sports teams/names
• Political content or messages
• Gang colors
• Racial, discriminatory, or other offensive content
• Religious content
Any wording on the designs will be limited in nature and will require approval by the Rotary
Clubs and City staff. Some examples of words or letters that would be permitted are the names of
the artist and the Rotary Club logos located in small print at the corner of one side of the box in
recognition of the Rotary Club’s participation in the project. In addition, single words or
acronyms that directly describe the design may be permitted. For example, RCHS to represent
Rancho Cotate High School, or the letter C-R-A-Y-O-N-S on a box of crayons.
Because City traffic signal boxes are not a public forum and access to traffic signal boxes is
subject to City approval, City staff shall verify that designs meet the above requirements prior to
painting. City staff shall also be responsible for selecting the appropriate traffic signal boxes to
be made available for art installation for this project, and the project shall be limited to twelve
traffic signal boxes designated by City staff along Rohnert Park Expressway. Artists
participating in this project would be required to provide Visual Artist Rights Act and copyright
waivers, which is typical for artworks commissioned by the City or donated to the City.
Public Works staff shall also select which boxes will be painted first as well as confer on types of
paint to be used. The Rotary Club volunteers will oversee the students as they paint.
To encourage participation, the project includes a scholarship opportunity for the participating
students, with scholarships to be provided by the Rotary Club. After the boxes are painted the
Rotary Clubs’ judging panel will select winners based on design and execution and will awards
the artists with a cash scholarship.
At this time, the plan is to initially paint eleven boxes along Rohnert Park Expressway. The
timeline for the proposed project is to begin in November, weather permitting, with a completion
goal of before the end of the fiscal year. After successfully completing this project, the rotary
clubs may want to expand the project to other intersections in the City.
STRATEGIC PLAN ALIGNMENT:
Authorizing the painting of the traffic signal boxes in the City is in alignment with Strategic Plan
GOAL D: Continue to develop a vibrant community.
OPTIONS AND CONSIDERATIONS:
Option 1: Authorize the Rotary Club of Rohnert Park-Cotati and the Rotary Club of Rancho
Cotati to begin a project the artistically paint the traffic signal boxes along Rohnert Park
Expressway. Staff and Parks and Recreation Commission recommend this option.
ITEM NO. 7.B._
3
Option 2: Do not authorize the painting of the traffic signal control boxes. The current boxes
are plain and are subject to graffiti. Painting artistic designs on the boxes could limit the amount
of graffiti on the boxes. Staff does not recommend this option.
Option 3: Do not authorize the painting of the traffic signal boxes along Rohnert Park
Expressway, but authorize a different location in the City for this project. Staff does not
recommend this option.
FISCAL IMPACT:
There is no fiscal impact to this decision as labor and materials would be provided by the Rotary
Clubs.
Department Head Approval Date: 10/9/2020
Human Resources Approval Date: N/A
Finance Director Approval Date: N/A
City Attorney Approval Date: 10/15/2020
City Manager Approval Date: 11/02/2020
Attachments:
1. Examples of Current Traffic Signal Boxes Unpainted
2. Rotary Club Proposal
3. Rotary Club Agreement
Project Proposal
Prepared for: City of Rohnert Park. Park & Recreation Commission
Prepared by: Rohnert Park/Cotati Rotary Club
September 27, 2020
ROHNERT PARK/COTATI ROTARY SIGNAL BOX ART PROJECT
PROPOSAL
Objective
The Rohnert Park/Cotati Rotary Club in Conjunction with the Rancho Cotati Rotary Club and the Art Department
at Sonoma State University wish to Paint the Signal Control Boxes in the City of Rohnert Park.
Goals
The Two Rotary Clubs wishing to help beautify the City of Rohnert Park would like to hold a Contest offering cash
prizes to the winners. The contestants would be the Art Students at Sonoma State University.
Cost
The Prize money as well as the cost of the paint would be supplied by the Two Rotary clubs.
Project Outline
•The Contest would begin upon approval by the Park and Recreation Department and Rohnert Park City
Council. Flyers with the outline of the project which would include the timeline, materials, guidelines for
acceptable art, dimensions of the boxes and the location of the boxes. The goal for completion would be
December 1, 2020.
The Rotary Clubs have come up with suggestions for Themes for the boxes which include:
Our City Rohnert Park
Beauty of Sonoma County
Technology
Nature and Animals
Children are our Future
Oceans Around us
Our Beautiful Planet
We would propose the Artist be able to sign the Art in the lower corner and the Rotary Club be able to adhere
A Rotary LOGO and the Name of the 2 Rotary Clubs in the opposing corner.
ROHNERT PARK/COTATI ROTARY SIGNAL BOX ART PROJECT
Items that would NOT be allowed on the boxes
Trademark or Copyright items
Sports Teams/Names
Anything Political
Gang Colors of any nature
Anything racial or offensive
Nothing Religious
Additionally
Minimal wording suggested
Rotary will work with the maintenance dept on the supplies
The Contestants would be required to submit a FULL Color sample drawing of all 5 sides of the box for approval
by the contest Board for approval before beginning any painting. A Rotary Club member would also meet each
contestant either in person or over ZOOM to go over the guidelines, timeline and materials.
BUDGET
The Rotary Clubs of Rohnert Park/Cotati and the Rancho Cotati Rotary Club will bear the cost of the materials and
the prize monies.
Description Quantity Unit Price Cost
Paint 20 $25 $500
Prize Money 1st Place 1 $1,000 $1,000
Prize Money 2nd Place 1 $500 $500
0 1 $250 $250
Prize Money Most Original 1 $250 $250
ROHNERT PARK/COTATI ROTARY SIGNAL BOX ART PROJECT
Total $2,500
Description Quantity Unit Price Cost
BELOW ARE SAMPLE
PICTURES FROM
SIMILAR ART PROJECTS
COMPLETED IN OTHER
CITIES
OAK #4815-4699-0287 v1
AGREEMENT FOR THE COMMISSION OF ARTWORK
This Agreement for the Commission of Artwork (“Agreement”) is made this __
day of _________, by and between the City of Rohnert Park, a California municipal
corporation, (“City”) and Rotary Club of Rancho Cotati Foundation, a California
domestic nonprofit corporation, and Rohnert Park-Cotati Rotary Foundation, a California
domestic nonprofit corporation , (collectively “Rotary Clubs”). Rotary Clubs and City may
be collectively referred to hereinafter as the “Parties.”
RECITALS
A. The City desires to commissi on certain artwork, in the form of artist
designs on City-owned traffic signal boxes located at Rohnert Park Expressway (the
“Artworks”), as selected and made available by the City, for use by the Rotary Clubs as
facilitated under the Rotary Club Scholarship Program (the “Program”).
B. As between the City and the Rotary Clubs, the Program shall be deemed
solely for the purposes of enticing artist participation to provide commissioned artworks
without charge to the City. Rotary Clubs shall be solely responsible for the operation of
the Program, which shall not operate to limit the City’s discretion with respect to the
acceptance of the Artworks.
C. Rotary Clubs shall be responsible for facilitating, managing and fund ing
their own Rotary Club Scholarship Program, and for outreach and solicitation to
participating individual artists, and for determining their qualifications for the purpose of
the Program (the “Artists”) and oversight and funding for completion of artwor k,
however, ultimate control over the physical property and discretion to make available
any signal box for the Artworks, or to accept any of the Artworks shall remain with the
City. No property interest shall be deemed conveyed by the City to the Rotary Clubs,
any Artist, or any other person under this Agreement.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants
made by the Parties contained herein and other consideration, the value and adequacy
of which are hereby acknowledged, the Parties promise, agree, and covenant as
follows:
SECTION 1. SCOPE OF WORK
Pursuant to the terms and conditions of this Agreement, Rotary Clubs shall be
jointly and severally responsible for ensuring the completion of the Artworks described
more particularly in the Scope of Work attached as Attachment “A” to this Agreement
(collectively “Artworks” and each design on each signal box being an “Artwork”),
including the coordination of qualified Artists, and all supplies, materials and equipment
necessary for the design, execution, fabrication, transportation, and installation of the
OAK #4815-4699-0287 v1 2
Artwork. The completed Artwork shall substantially conform to the requirements in
Attachment “A.”
SECTION 2. EXECUTION OF ARTWORK
(a) Rotary Clubs shall require the Artists to complete the Artwork no later than
June 30, 2021. This schedule may be modified in writing by mutual agreement of the
City and Rotary Clubs.
(b) Rotary Clubs shall provide sel ected designs for City approval. City shall
have the right to review the Artwork at reasonabl e times during the execution thereof.
(c) Rotary Clubs shall requires the Artists to present to City in writing for
further review and approval any significant changes to the Artwork differing from or in
substantive nonconformity with requirements shown in Attachment “A.”
SECTION 3. ACCEPTANCE OF THE ARTWORK, MAINTENANCE AND
PRESERVATION OF THE ARTWORK
(a) Any of the Artwork shall be subject to acceptance by the City, which shall
be accepted or rejected in the sole discretion of the City.
(b) The City shall bear the sole responsibility for and have full discretion in
how the Artwork is maintained and preserved after it is accepted by the City.
SECTION 4. WARRANTIES AND QUALITY
(a) Warranties of Title. Rotary Clubs shall require that each Artist represents
and warrants that: (i) the Artwo rk provided by the Artist is solely the result of Artist’s
artistic effort; (ii) except as otherwise disclosed in writing to City, the Artwork is unique
and original and does not infringe upon any copyright; (iii) the Artwork, or a duplicate
thereof, has not been accepted for sale elsewhere; and (iv) the Artwork is free and clear
of any liens from any source whatsoever.
(b) Quality and Condition. Rotary Clubs shall require that the execution of the
Artwork will be performed in a workmanlike manner; (ii) the Ar twork, as fabricated and
installed, will be free of defects in material and workmanship, including any defects
consisting of “inherent vice” or qualities which cause or accelerate deterioration of the
Artwork; and (iii) the Artwork will be created using materials that will minimize the
maintenance required for the Artwork, including but not limited to taking adequate graffiti
protection measures.
SECTION 5. OWNERSHIP OF ARTWORK
Ownership of the Artwork shall pass to the City upon acceptance. Rotary Clubs
shall require the Artists to provide all documentation as may reasonably be required by
City to evidence the transfer of ownership.
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SECTION 6. OWNERSHIP OF COPYRIGHT
Artist retains rights to copy or reproduce the Artwork and rights under any
copyright laws to which the Artwork may be subject. If a copyright for the Artwork is
registered with the U.S. Copyright Office, Rotary Clubs shall require that the Artist
provide the City with a copy of the application, the registration number and the effective
date of the registration.
As a material inducement to the City’s participation in this Agreement, Rotary
Clubs shall require that each participating Artist grant the City and its successors in
interest a license for full use of the completed Artwork, including for graphical
reproduction and publication in such manner as deemed appropriate by the City .
Rotary Clubs shall require that, upon City’s request, that the Artist agrees to
provide the City all drawings, for review, analysis and public display.
SECTION 7. RIGHT S OF ATTRIBUTION AND INTEGRITY
As a material inducement to the City’s participation in this Agreement, Rotary
Clubs agree to obtain each of the following, on behalf of the City, on forms either
provided by the City or deemed acceptable to the City Attorney, in City Attorney’s
discretion:
(a) Rotary Clubs shall require the Artist to waiver his or her rights of attribution
and integrity in their Artwork, as set forth in 17 U.S.C. sections 106A and 113(d). This
waiver shall apply to all uses of the Artwork. Rotary Clubs shall ensure that in the
waiver the Artist recognizes that installation and subsequent removal of the Artwork
may subject the Artwork to destruction, distortion, mutilation, or other modification.
(b) Rotary Clubs shall require each Artist to acknowledge and agree that the
Artwork is not “fine art” as that term is defined by California Civil Code section 987 and
that Artist shall have no rights of attribution and integrity in the Artwork under Civil Code
section 987 upon acceptance by the City. Rotary Clubs shall require each Artist to
further acknowledge and agree that if a court of competent jurisdiction finds the ir
Artwork to be “fine art,” that the Artist waives his or her rights of attribution and integrity
in the Artwork under Civil Code section 987 for all uses of th e Artwork.
(c) Rotary Clubs shall require each Artist to waive and release any and all
claims that Artist may have or that may subsequently arise with respect to the Artwork,
against the City, its City Council, its officers, employees, volunteers, or its c ontractors or
licensees (“Released Parties”), with respect to any such claims, under the Visual Artists
Rights Act of 1990, 17 U.S.C. §§106A and 113(d), the California Art Preservation Act
(Cal. Civ. Code §§987 and 989), or any other local, state, foreign or international law, as
currently drafted or as may be hereafter amended, that con veys the same or similar
rights, and covenants not to sue any of the above Released Parties.
SECTION 8. NON-DISCRIMINATION CLAUSE
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During the performance of this Agreement, Rotary Clubs shall require that each
Artist and any subcontractor of such Artist will ensure that, in its employment practices,
persons are employed and employees are treated equally and without regards to or
because of race, color, religion, national origin, sex, ag e, disability, marital status,
sexual orientation/preference, creed, ancestry, medical condition, Acquired Immune
Deficiency Syndrome (AIDS) – acquired or perceived, or retaliation for having filed a
discrimination complaint.
SECTION 9. INDEPENDENT CONTRACTOR
Rotary Clubs shall each perform all work under this Agreement as an
independent contractor and not as an agent or an employee of City, and Artists shall not
be supervised by an employee or official of the City nor shall Artist s exercise
supervision over any employee or official of the City.
SECTION 10. MISCELLANEOUS
(a) Contract Administration. The Contract Administrator for this Agreement
shall be the City Manager of the City of Rohnert Park, or his/her designee. Wherever
this Agreement requires notice to be given to or by Cit y, or any determination or action
to be made by City, the City Manager, or his designee, shall represent and act for City.
(b) Compliance With Laws. Artist shall comply with all Federal, State, and
City statutes, ordinances, and regulations applicable to the performance of Artist’s
services under this Agreement.
(c) Entire Agreement and Third Parties. This writing embodies the entire
agreement and understanding between the parties hereto. There are no other
agreements and understandings, oral or written, with re ference to the subject matter
hereof that are not merged herein and superseded hereby. No provision in this
Agreement shall be interpreted to provide any rights to any third -party, and each of the
Parties disclaims all potential third party beneficiaries.
(d) Modification. No alteration, change, amendment, or modification of the
terms of this Agreement shall be valid unless made in writing, signed by both parties
hereto, and approved by appropriate action of City.
(e) Waiver. No waiver of performance by either party shall be construed or
operate as a waiver of any subsequent default in the performance of any term,
covenant, or condition of this Agreement. The payment or acceptance of fees for any
period after a default shall not be deemed a waiver of any right or acceptance of
defective performance.
(f) Governing Law. This Agreement, regardless of where executed or
performed, shall be governed by and construed in accordance with the laws of the State
of California.
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(g) Heirs and Assigns. This Agreement shall be binding upon and inure to the
benefit of City and of Artist and of their respective heirs, personal representatives,
successors, and permitted assigns.
(h) Notices. All notices, requests, demands, and other communications
required or permitted under this Agreement shall be in writing and deemed to have been
duly given upon the delivery and receipt thereof, as the case may be, if delivered
personally or sent by certified mail, return receipt requested, postage prepaid, as
follows:
CITY ARTIST
City Manager ___________________________
City of Rohnert Park ___________________________
Address ___________________________
___________________________
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on
the date and year as indicated on the cover page.
CITY OF ROHNERT PARK ROTARY CLUB OF RANCHO COTATI
FOUNDATION
By: ________________________ By: __________________________
Darrin Jenkins Name: _______________________
City Manager
ROHNERT-PARK COTATI ROTARY
FOUNDATION
By: __________________________
Name: _______________________
APPROVED AS TO FORM:
By: ______________________________
Michelle Marchetta Kenyon
City Attorney
ATTEST:
By: ______________________________
City Clerk
OAK #4815-4699-0287 v1
ATTACHMENT “A”
SCOPE OF WORK
CITY STAFF NEED TO PROVIDE THE REQUIREMENTS RELATED TO THE
ARTWORK.
A maximum of eleven boxes are approved to be painted as part of this project at
the intersections along Rohnert Park Expressway. The intersections excluded
are North and Southbound 101 and Rohnert Park Expressway at Commerce.
Artwork must be in line with the following themes:
o Our City Rohnert Park
o Beauty of Sonoma County
o Technology
o Nature and Animals
o Children are our Future
o Oceans Around Us
o Our Beautiful Planet
The following represents limitations on the renderings. No designs will be allowed
to include:
o Trademark or Copyright items
o Sports Teams/Names
o Political content or messages
o Gang Colors of Any Nature
o Racial or other Offensive content
o Religious content
Any wording on the designs will be limited in nature and will require approval by
the Rotary Clubs and City staff.
A water-based paint that is pre-approved by the Department of Public works
must be used by the artists.
ITEM NO. 7.C.
1
Meeting Date: November 10, 2020
Department: Community Services
Submitted By: John McArthur, Director of Public Works and Community Services
Prepared By: Cindy Bagley, Deputy Director of Community Services
Agenda Title: Consideration of a Drive-Thru Holiday Lights Event Hosted by the
Rohnert Park Chamber of Commerce at the Community Center Complex
RECOMMENDED ACTION
Authorize the Community Services Department to permit the Rohnert Park Chamber of
Commerce to host a drive-thru Holiday Lights event at the Community Center Complex.
BACKGROUND
The Rohnert Park Chamber of Commerce has historically hosted the annual Holiday Lights
Celebration at the City Center Plaza on the first Saturday of December. Due to COVID-19 health
order restrictions on large public gatherings, the traditional Holiday Lights Celebration cannot
take place.
The Rohnert Park Chamber of Commerce has applied for a permit and a fee-waiver to host a
drive-thru event at the Community Center Complex for two nights on December 18 and
December 19, 2020. The Community Center Complex was chosen for the following reasons:
• The ability to host vendor booths distanced from one another along the outer edge of the
grass behind the Callinan Sports and Fitness Center.
• Ease of traffic flow.
• Access to electricity.
In December 2018, the City Council adopted an amended Co-Sponsorship and Fee Waiver
Policy which states the Chamber of Commerce Holiday Lights event is permitted for “future fee
waivers and/or co-sponsorships based on their history of events in Rohnert Park.”
ANALYSIS
The COVID-19 Pandemic has changed the way the community interacts with one another.
Community events and gatherings designed to bring the community together have either been
cancelled or modified to comply with State and County health orders.
With the goal of creating a sense of community for the residents of the City of Rohnert Park, the
Community Services Department hosted community drive-in movies on Halloween Weekend to
replace the Halloween Carnival and will be hosting a modified Holiday Arts and Crafts Fair
virtually via Facebook.
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.C.
2
The Holiday Lights Event hosted by the Rohnert Park Chamber of Commerce is a long-standing
tradition for many families in Rohnert Park. By modifying the event to a drive-thru format, the
Community and the businesses will have an opportunity to experience the event in a format that
complies with health orders, which is in line with what the City has done with other events as
mentioned above.
Both the Community Center Complex and City Center Plaza were considered as potential drive-
thru locations. The Community Center Complex was chosen because it allows for better traffic
control and flow, as well as vendor booth set-up. If offered at City Center Plaza, there is a greater
potential that traffic could be stopped along Rohnert Park Expressway and/or Commerce
Boulevard as cars wait to enter the parking lot. The Community Center Complex has a natural
drive-thru path for vehicles to begin at the Rohnert Park Expressway side of the complex and
drive around the West side of the Sports Center and around the complex, exiting on the Snyder
Lane Side of the complex.
In addition, the Community Center Complex has a large grass space behind the Callinan Sports
and Fitness Center that provides the ability for a large number of vendor booths to be set up that
can be distanced from one another. Both the Sports Center and the Performing Arts Center have
electricity on the outside of the building, as well as the inside of the building, that could be
accessed for lights and décor. Attachment B is a hand-drawn map submitted by the Chamber of
Commerce that depicts the general set-up and traffic flow.
The requested dates for the event are Friday, December 18 and Saturday, December 19 from
5:00 to 8:00pm each evening. Attachment A is the event proposal submitted by the Chamber of
Commerce with details of the event. Highlights include:
• Vendor booths will be decorated with lights and holiday themed décor for drive-thru
participants to visually experience through their car windows,
• There will be a trailer at the entrance to the west drive to serve as a stage for a small
number of distanced dignitaries, including members of the City Council if they desire,
using COVID protocols.
• FM transmitter will be playing speeches and holiday music through car radios.
• Vendors will be assigned times to set up their booth so that not all vendors are there at
one time. They will be required to follow COVID protocols when setting up their space.
• Goodie bag distribution will take place at the entrance of the event (all items will be
quarantined in bags for one week prior to distribution).
• Holiday décor and lights around the complex.
• Security will be hired by the Chamber of Commerce to watch the complex overnight.
• The City would allow the Chamber to use the Community Services registration system to
allow cars to sign up for a time-frame to drive thru to avoid high traffic and large crowds
at one time.
Staff would work with the Chamber of Commerce to ensure the event complies with all County
and State health orders.
ITEM NO. 7.C.
3
STRATEGIC PLAN ALIGNMENT:
Authorizing the Community Services Department to issue a permit to the Chamber of Commerce
Drive-Thru Holiday Lights event is in alignment with Strategic Plan GOAL D: Continue to
develop a vibrant community.
OPTIONS AND CONSIDERATIONS:
Option 1: Authorize Community Services to issue a permit to the Rohnert Park Chamber of
Commerce to host a drive-thru Holiday Lights Celebration at the Community Center Complex
on December 18 and 19, 2020 from 5:00 to 8:00p. Staff recommends this option.
Option 2: Do not authorize Community Services to permit the Rohnert Park Chamber of
Commerce to host a drive-thru Holiday Lights Celebration at the Community Center Complex,
but suggest a different location for a drive-thru event. Staff have vetted the other potential
location, City Center Plaza, and determined that it is not ideal for a drive thru set-up of this
magnitude. Staff does not recommend this option.
Option 3: Do not authorize Community Services to permit the Rohnert Park Chamber of
Commerce to host a drive-thru Holiday Lights Celebration at any City facility. Doing so would
not provide the opportunity for residents and businesses to experience a modified version of the
annual Holiday Lights Celebration. Staff does not recommend this option.
FISCAL IMPACT:
The special event permit for two nights at the Community Center Complex is valued at $637 and
qualifies for a fee waiver. This would result in a loss in revenue to the City. There are no direct
expenses associated with the event.
Department Head Approval Date: 10/23/20 J. McArthur
Human Resources Approval Date: N/A V. Perrault
Finance Director Approval Date: N/A N. Bali
City Manager Approval Date: 10/28/20 D. Jenkins
Attachments:
a. Event Proposal submitted by Rohnert Park Chamber of Commerce
b. Hand-drawn event map submitted by Rohnert Park Chamber of Commerce
Holiday Lights Celebration December 4 & 5, 2020
A drive thru experience on both Friday, December 4 and Saturday, December 5 from 5pm-8pm
Attendee Experience:
Everyone will remain in their cars.
They will be given a reusable bag of giveaways from the event sponsors. These items will have been quarantined for at least 7
days.
If approved, a flatbed trailer will be placed on the northwest corner behind the Sports Center, where the road in the back of the
complex begins, to use as a stage. The stage will be used by a limited number of people including the event MC and invited
dignitaries including the Mayor, City Mgr, Chief Mattos, etc scheduled throughout the evening. Covid protocols
We will use a FM Receiver to broadcast to attendees. We will play holi day music when no one is speaking.
Attendee Registration: We will use the City’s registration system so we can spread out the number of cars throughout the event.
We will allow 50 cars to register for each 30-minute slot. Time slots would be 5-5:30, 5:30-6, 6-6:30, 6:30-7, 7-7:30 and 7:30-8.
Booths:
Estimated number of booths will be 30-35; final count will be determined after we measure the space.
Booths will be spaced 8 ft apart
Those businesses or organizations having a booth will be managed by the Chamber. Event sponsors will have a complimentary
booth and booths can be purchased.
Booth setup will be done in scheduled times Friday, December 4 to limit the total number of people at the complex at one time.
Setup will be in one-hour shifts beginning at 12pm and will be finished by 4pm.
During the event, a booth could be manned by one person in case they need to adjust decorations during the event. They may be
dressed in festive clothing and waving as cars drive by. They will not interact with anyone in a car. They will follow Covid
procedures by wearing a mask and social distancing.
After 8pm on Saturday, December 5, the booths will be dismantled and removed from the premises.
Security: Since this is a two-day event and booths will remain decorated on premises, a security company will be hired to patrol
Friday, December 4 from 9pm to Saturday, December 5 at 9am.
Traffic Flow:
Vehicles will enter from both entrances on Rohnert Park Expressway and Snyder.
If entering from Expressway, a traffic attendant will be directing them to continue heading South toward the Sports Center.
If entering from Snyder, a traffic attendant will be directing them to Avenue of the Flags. At the end of the Avenue of the Flags,
another traffic attendant will direct them to turn south into the lane closest to the Community Center. When that lane ends, they will
merge into the line of cars which entered from Expressway.
Cars will now be in one line, if needed, cars will loop through the parking lot ending at the road that runs along the western edge of
the complex.
While on the road in the back of the complex, they will travel closer to the grassy quad where booths will be lined up. The second
lane could be used as an emergency exit if someone needs to leave the event. Both lanes of traffic would be heading south, one
with the majority of cars along the grass and the second as an emergency exit. Multiple traffic attendants will be stationed along this
road to assist as needed.
Cars will continue around the grassy quad as the turn the corner heading east. At the end of the grassy quad, then will continue
east along the PAC.
At the southeast corner of the PAC they will turn north and follow the road to exit onto Snyder. A traffic attendant will be at this
corner of the PAC directing traffic.
Submitted by: Lisa Orloff, Executive Director – Rohnert Park Chamber of Commerce
Cell: (707) 849-1635 / Email: lisaorloff@rohnertparkchamber.org
ITEM NO. 7.D.
1
Meeting Date: November 10, 2020
Department: Development Services
Submitted By: Mary Grace Pawson, Development Services Director
Prepared By: Mary Grace Pawson, Development Services Director
Agenda Title: Consider Adding a Public Works Inspector Position to the Development Services
Department
RECOMMENDED ACTION:
Consider staff’s proposal to add a Public Works Inspector to the Development Services Department.
BACKGROUND:
The staffing plan for the Development Services Department includes one Public Works Inspector
position. This versatile staff position reviews and conditions all requests for encroachment permits,
provides constructability review for City capital improvement projects and provides construction phase
oversight for encroachment permit work, new development work and City capital projects. While the
demands for construction oversight are highest in the months of April through November, the state and
federal requirements for inspection of water quality protection features during the raining season have
resulted in a year-round demand for inspection staff. Development Services has conducted a review of
the demand for services and believes that the demand is more than sufficient to support a second in-
house position, with consultants continuing to be used to meet peak demand.
ANALYSIS:
The Public Works Inspector position is included in Range 42RP. At Step 5, the salary and benefits are
estimated to be approximately $215,000 per year. Over the course of the past five years, with the
increasing pace of development, the demand for construction phase oversight has become quite high.
Development Services has managed this demand by utilizing consultant services and the City’s
outsourced inspection activity has averaged over $1.8 million per year. While the cost of the consultant
work is recovered from either applicants or capital project budgets, managing the various consultants
places additional demand on staff, including the Public Works Inspector. This volume is more the
sufficient to support a second inspector. The table below illustrates the cost of the outsourced
inspection contracts, subtracts the cost of an in-house inspector and demonstrates that the cost of the
position can easily be supported by the service demand.
2016 2017 2018 2019 2020
Consultant Contract Value $881,529 $3,039,900 $1,679,058 $2,797,947 $718,727
Public Works Inspector Cost ($215,000) ($215,000) ($215,000) ($215,000) ($215,000)
“Surplus” Demand $666,529 $2,824,900 $1,464,058 $2,582,947 $503,727
Mission Statement
“We Care for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow.”
CITY OF ROHNERT PARK
CITY COUNCIL AGENDA REPORT
ITEM NO. 7.D.
2
In addition to being responsive to the demand for the Department’s resources, adding a second Public
Works Inspector would provide the City with the ability to provide more cost-effective service for its
Capital Improvement projects because additional small projects could be accomplished by staff.
Finally, the current service model, with its high degree of reliance on consultants, leaves the
Department somewhat vulnerable because there is no in-house backup for the City’s one inspector. A
second Public Works Inspector would provide some reliability within the Department and allow for
backup and cross-training. For example, under the current service model, all time off must be covered
by consultant staff or inspection services must be deferred.
Based on this analysis, staff is recommending that the City Council authorize and additional Public
Works Inspector to the Development Services staff. If the City Council approved the position, staff
will return to Council with a resolution to formally add the position.
STRATEGIC PLAN ALIGNMENT:
The proposed action is consistent with Strategic Plan Goal – Ensure the Effective Delivery of Public
Services.
OPTIONS CONSIDERED:
1. Recommended Option: Add a Public Works Inspector to the Development Services
Department. This action will provide more capacity for staff to support capital improvement
and development projects and more resiliency within the City’s organizational structure. There
is sufficient public and private construction work in the City’s backlog to support this position
and costs can be covered by reducing the City’s reliance on consultant resources.
2.Alternative: Staff also considered retaining its current service model with one Public Works
Inspector. Staff is not recommending this option because the volume of work is more than
sufficient to support a second in-house inspector, which will improve resiliency in the
Department and ensure that a critical piece of the Department’s work can be covered under all
circumstances.
FISCAL IMPACT/FUNDING SOURCE:
The estimated fiscal impact of the proposed action is $160,000 which includes $128,274 for a Public
Works Inspector 1 (Range 42RP with a Step 5) and an estimate of just over $30,000 for a vehicle and
outfitting for the inspector. The funding source is Development Services operational budget. As
outlined above, the position would be funded by reducing the amount inspection work that is
contracted to consultants – this could be either development work (funded by cost recovery fees) or
capital improvement program work (funded by the budget for the capital project).
Department Head Approval Date: 11/02/2020
Finance Director Approval Date: NA
City Attorney Approval Date: NA
City Manager Approval Date: 11/03/2020
SONOMA COUNTY DEPARTMENT OF HEALTH SERVICES
Tested
Table 3: Pop-up Testing Sites and Total #
SITE TYPE TOTAL TESTED TOTAL POSITIVES POSITIVITY RATE
SONOMA PARK AND RIDE POPUP TARGETED TESTING 52 2 3.8%
BURTON REC CENTER POPUP TARGETED TESTING 112 25 22.3%
CODDINGTOWN -POPUP TARGETED TESTING 119 8 6.7%
ANDY'S UNITY PARK POPUP TARGETED TESTING 105 11 10.5%
HEALDSBURG DAY LABOR POPUP TARGETED TESTING 87 2 2.3%
GUERNERVILLE POPUP TARGETED TESTING 46 1 2.2%
CLOVERDALE POPUP TARGETED TESTING 91 3 3.3%
ROSELAND LIBRARY POPUP TARGETED TESTING 160 13 8.1%
BURTON REC CENTER POPUP TARGETED TESTING 75 6 8.0%
SMART N FINAL LATINX TARGETED TESTING 137 14 10.2%
ROHNERT PARK HEALTH CENTER TARGETED TESTING 128 9 7.0%
ST. VINCENT DE PAUL CHURCH TARGETED TESTING 104 17 16.3%
20
Item 7.E. Supplemental