2020/11/10 City Council Resolution 2020-098 RESOLUTION NO. 2020-098
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A 2020 MASTER SERVICES AGREEMENT WITH
GHD, INC. FOR ENGINEERING PLANNING, DESIGN, CONSTRUCTION
MANAGEMENT, AND RELATED SERVICES
WHEREAS: GHD, Inc. (GI-ID) is a qualified professional services firm specializing in a
wide variety of engineering planning, design and construction management services with a focus
on municipal project work that has provided design and engineering services to the City under
various prior agreements; and
WHEREAS, consistent with the Purchasing Policy, the City has received proposals and
negotiated with GHD for a new master services agreement, to provide ongoing municipal
engineering services to be awarded by task order in accordance with the terms of the agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the Master Services Agreement by and between
GI-ID, Inc., a California corporation, and the City of Rohnert Park, a municipal corporation.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate the MSA for and on behalf of the City of Rohnert Park, including
execution, if necessary, in substantially similar form to the master services agreement attached
hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 10th day of November, 2020.
CITY OF ROHNE�T PARK
JosepVr. Callinan, Mayor
ATTEST:
Sylvia L Cuevas, City Clerk :'._• ��. ,
Attachment: 'Exhibit A
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MASTER AGREEMENT FOR CONSULTANT SERVICES
This MASTER AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is
entered into as of the tenth day of November, 2020, by and between the City of Rohnert Park
("City"), a California municipal corporation, and GHD, Inc. ("Consultant"), a California
corporation, with reference to the following facts, understandings and intentions.
Recitals
WHEREAS, City desires to obtain the services listed in Exhibit A; and
WHEREAS, Consultant hereby warrants to City that Consultant is skilled and able to
provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the
services described in Section 3 of this Agreement, subject to the terms and conditions of this
Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. Incorporation of Recitals. The recitals and all defined terms set forth above are
hereby incorporated into this Agreement as if set forth herein in full.
2. Project Coordination. Authorized representatives shall represent City and
Consultant in all matters pertaining to this Agreement.
A. City. The City Manager or his/her designee shall represent City
for all purposes under this Agreement, except where approval for the City is specifically required
by the City Council. The Development Services Director is hereby designated as the project
manager (“Project Manager”). The Project Manager shall supervise the progress and execution
of this Agreement.
B. Consultant. The Consultant shall assign William Silva to have
overall responsibility for the progress and execution of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals
as City may determine from time to time, Consultant shall perform the type of services generally
set out in the Scope of Work attached hereto as Exhibit A and incorporated herein by reference.
Consultant shall be assigned to provide particular services pursuant to the requirements of a task
order that has been issued in conformance with the City’s Purchasing Policy (“Task Order”)
executed by Consultant and City.
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B. Time of Performance. The services of Consultant are to
commence upon receipt of a written notice to proceed from City, but in no event prior to
receiving a fully executed agreement from City and obtaining and delivering the required
insurance coverage, and satisfactory evidence thereof, to City. Consultant shall perform its
services in accordance with the schedule attached to the Task Order. Any changes to these dates
in either this Section 3 or the Task Order shall be approved in writing by the Project Manager.
C. Standard of Quality. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be performed 1) with due diligence, using its best efforts
to perform and coordinate all activities in a timely manner; 2) in accordance with all applicable
legal requirements; and 3) with the standard of quality ordinarily to be expected of competent
professionals in Consultant's field of expertise. Consultant shall correct, at its own expense, all
errors made in the provision of services under this Agreement. In the event that Consultant fail
to make such correction in a timely manner, City may make the correction and charge the cost
thereof to Consultant.
4. Compensation and Method of Payment.
A. Compensation. The compensation to be paid to Consultant,
including both payment for professional services and reimbursable expenses, shall: (1) for
services provided directly under this Agreement be at the rate and schedules more particularly
described in Exhibit B, attached hereto and incorporated by this reference, or (2) for services
authorized by Task Orders, be at the rate and schedules specified by said Task Order. However,
in no event shall the amount City pays to Consultant for services provided directly under this
Agreement exceed fifteen thousand dollars ($15,000.00); nor shall the amount City pays to
Consultant for work done by Task Order exceed the total compensation specified by the Task
Order. City’s obligation to pay compensation to Consultant as provided herein is contingent
upon Consultant’s compliance with the terms and conditions of this Agreement and any
amendments thereto. Payment by City under this Agreement shall not be deemed a waiver of
unsatisfactory work, even if such defects were known to the City at the time of payment. City
shall pay Consultant as compensation in full for such services and expenses for the different
elements of the scope of work as follows:
B. Timing of Payment.
(1) Consultant shall submit itemized monthly statements for work
performed. All statements shall include adequate documentation
demonstrating work performed during the billing period and shall
conform to Federal Funding invoicing requirements, if applicable.
Except as otherwise provided herein, City shall make payment, in
full, within thirty (30) days after approval of the invoice by City.
(2) Payments due and payable to Consultant for current services must
be within the current budget and within an available, unexhausted
and unencumbered appropriation of the City. In the event the City
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has not appropriated sufficient funds for payment of Consultant
services beyond the current fiscal year, this Agreement shall cover
only those costs incurred up to the conclusion of the current fiscal
year; payment for additional work is conditional upon future City
appropriation.
All invoices associated with this Master Agreement and associated Task Orders shall be
submitted electronically to accountspayable@rpcity.org with a carbon copy to the project
manager. All invoices for the previous fiscal year (July through June), shall be submitted by the
first week in July of the following year and dated no later than end of June.
C. Changes in Compensation. Consultant will not undertake any
work that will incur costs in excess of the amount set forth in Section 4(A) of this Agreement
without prior written amendment to this Agreement. City shall have the right to amend the
Scope of Work within the Agreement by written notification to the Consultant. In such event,
the compensation and time of performance shall be subject to renegotiation upon written demand
of either party to the Agreement. Consultant shall not commence any work exceeding the Scope
of Work without prior written authorization from the City. Failure of the Consultant to secure
City's written authorization for extra or changed work shall constitute a waiver of any and all
right to adjustment in the contract price or time due, whether by way of compensation,
restitution, quantum meruit, etc. for work done without the appropriate City authorization.
D. Taxes. Consultant shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no
premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed forty
(40) hours per work week, or work performed during non-standard business hours, such as in the
evenings or on weekends. Consultant shall not receive a premium or enhanced pay for work
performed on a recognized holiday. Consultant shall not receive paid time off for days not
worked, whether it be in the form of sick leave, administrative leave, or for any other form of
absence.
F. Litigation Support. Consultant agrees to testify at City's request if
litigation is brought against City in connection with Consultant's work product. Unless the
action is brought by Consultant or is based upon Consultant's negligence, City will compensate
Consultant for the preparation and the testimony at Consultant's standard hourly rates, if
requested by City and not part of the litigation brought by City against Consultant.
5. Term. The term of this Agreement shall commence on the date of its execution
by both parties and shall continue in full force and effect until December 31, 2024, unless earlier
terminated in accordance with this Agreement. Notwithstanding the foregoing, this Agreement
may be extended for successive one-year term(s) upon mutual, written approval by the City
Manager or his/her designee and Consultant. Work authorized by a separate Task Order as
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contemplated by this Agreement shall be performed in accordance with the schedule set forth in
the Task Order.
6. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if
any, shall be subject to the Project Manager's inspection and approval. The inspection of such
work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
7. Ownership of Documents. Title, including the copyright and all intellectual
property rights, to all plans, specifications, maps, estimates, reports, manuscripts, drawings,
descriptions, designs, data, photographs, reports and any other final work products compiled,
prepared or obtained by the Consultant under the Agreement shall be vested in City, none of
which shall be used in any manner whatsoever, by any person, firm, corporation, or agency
without the expressed written consent of the City. Consultant shall assume no responsibility for
the unintended use by others of such final work products which are not related to the scope of the
services described under this Agreement. Basic survey notes and sketches, charts, computations,
and other data prepared or obtained under the Agreement shall be made available, upon request,
to City without restriction or limitations on their use. Consultant may retain copies of the above-
described information but agrees not to disclose or discuss any information gathered, discussed
or generated in any way through this Agreement without the written permission of City during
the term of this Agreement, unless required by law.
8. Employment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for
services in connection with this Agreement without the prior written approval of the City.
9. Conflict of Interest Requirements.
A. Consultant covenants and represents that neither it, nor any officer
or principal of its firm, has, or shall acquire any investment, income, business entity, interest in
real property, or other interest, directly or indirectly, which would conflict in any manner with
the interests of City, hinder Consultant's performance of services under this Agreement, or be
affected in any manner or degree by performance of Consultant's services hereunder. Consultant
further covenants that in the performance of the Agreement, no person having any such interest
shall be employed by it as an officer, employee, agent, or subcontractor withou t the express
written consent of the City. Consultant agrees at all times to avoid conflicts of interest, or the
appearance of any conflicts of interest, with the interests of the City in the performance of the
Agreement.
B. Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(1) will not have the power to make any governmental decision,
including whether to: approve any rates, rules, regulations,
policies, standards, or guidelines of the City or any of its
subdivisions; adopt or enforce any laws; issue, deny, suspend, or
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revoke any permit, license, application, certificate, order, or any
similar authorization or entitlement; authorize, modify, or renew
any form of City contract; grant approval to any City contract
specifications on behalf of the City; or grant City approval for any
plans, designs, reports, or similar; and
(2) will not participate in the making of any governmental decision in
the equivalent of a staff capacity — for the purposes of this
provision, “participating in a governmental decision” including
providing information, an opinion, or a recommendation directly to
any person at the City empowered to make a decision on behalf of
the City without significant intervening substantive review; and
(3) will not perform the same duties for the City that would otherwise
be performed by a staff member required to report under the City’s
conflict of interest code. (2 Cal. Code Regs. § 18700.3.)
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee or agent of the City shall be personally liable to
Consultant or otherwise in the event of any default or breach of the City, or for any amount
which may become due to Consultant or any successor in interest, or for any obligations directly
or indirectly incurred under the terms of this Agreement. To the maximum extent permitted by
law, the City shall have no liability or responsibility for any accident, loss, or damage to any
work performed under this Agreement whether prior to its completion or acceptance or
otherwise.
11. Indemnity.
A. Indemnification. To the fullest extent permitted by law,
Consultant shall, at its own expense, indemnify, protect, defend (by counsel reasonably
satisfactory to the City) and hold harmless City and any and all of its officers, officials,
employees, agents and volunteers (“Indemnified Parties”) from and against any and all liability
(including liability for claims, demands, damages, obligations, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any
kind, whether actual, alleged or threatened, including attorneys’ fees and costs, court costs,
interest, defense costs and expert witness fees) of any nature (“Liability”), whether actual,
alleged or threatened, which arise out of, pertain to, or relate to the performance or failure to
comply with this Agreement, regardless of any fault or alleged fault of the Indemnified Parties.
For design professionals (as that term is defined by statute) acting within the scope of their
professional capacity, to the fullest extent permitted by law, Consultant shall, at its own expense,
indemnify, protect, defend (by counsel reasonably satisfactory to the City) and hold harmless any
Indemnified Parties from and against any and all Liability, whether actual, alleged or threatened,
which arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of
the Consultant, or as may be provided by statute in Civil Code § 2782.8, as may be amended
from time to time.
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The only exception to Consultant’s responsibility to indemnify, protect, defend, and hold
harmless the Indemnified Parties from Liability is due to the active negligence or willful
misconduct of City or its elective or appointive boards, officers, agents and employees.
B. Scope of Obligation. Consultant’s duty to indemnify, protect,
defend and hold harmless as set forth in this Section 11 shall include the duty to defend (by
counsel reasonably satisfactory to the City) as set forth in California Civil Code § 2778. This
indemnification obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable by or for Consultant under worker’s compensation, disability
or other employee benefit acts or the terms, applicability or limitations of any insurance held or
provided by Consultant and shall continue to bind the parties after termination/completion of this
agreement. This indemnification shall be regardless of and not in any way limited by the
insurance requirements of this contract. This indemnification is for the full period of time
allowed by law and shall survive the termination of this agreement. Consultant waives any and
all rights to express or implied indemnity against the Indemnified Parties concerning any
Liability of the Consultant arising out of or in connection with the Agreement or Consultant’s
failure to comply with any of the terms of this Agreement.
Consultant’s duty to indemnify, protect, defend and hold harmless as set forth in this Section 11
shall not be excused because of the Consultant’s inability to evaluate Liability, or because the
Consultant evaluates Liability and determines that the Consultant is not or may not be liable.
The Consultant must respond within thirty (30) calendar days to any tender by the City, unless
the time for responding has been extended by an authorized representative of the City in writing.
If the Consultant fails to timely accept such tender, in addition to any other remedies authorized
by law, as much of the money due or that may become due to the Consultant under this
Agreement as shall reasonably be considered necessary by the City may be retained by the City
until disposition has been made of the matter subject to tender, or until the Consultant accepts the
tender, whichever occurs first. Consultant agrees to fully reimburse all costs, including but not
limited to attorney’s fees and costs and fees of litigation incurred by the City in responding to
matters prior to Consultant’s acceptance of the tender.
12. Independent Contractor. It is expressly agreed that Consultant, in the
performance of the work and services agreed to be performed by Consultant, shall act as and be
an independent contractor and not an agent or employee of City and shall have responsibility for
and control over the details and means of providing its services under this Agreement.
Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportatio n
and services necessary for the successful completion of the services under this Agreement. As
an independent contractor, Consultant shall obtain no rights to retirement benefits or other
benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it
may have to any such rights. Consultant, its officers, employees and agents shall not have any
power to bind or commit the City to any decision.
13. Compliance with Laws.
A. General. Consultant shall use the standard of care in its profession
to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
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Consultant represents and warrants to City that it has and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. City is not
responsible or liable for Consultant's failure to comply with any or all of the requirements
contained in this paragraph or in this Agreement.
B. Workers' Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self -insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing performance of the Agreement and at all times in the performance of the
Agreement.
C. Prevailing Wage. Consultant and Consultant's subconsultants (if
any) shall, to the extent required by the California Labor Code, pay not less than the latest
prevailing wage rates to workers and professionals as determined by the Director of Industrial
Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1,
Article 2. Copies of the applicable wage determination are on file at the City's office of the City
Clerk.
D. Injury and Illness Prevention Program. Consultant certifies that it
is aware of and has complied with the provisions of California Labor Code § 6401.7, which
requires every employer to adopt a written injury and illness prevention program.
E. Business Licenses. Unless exempt by law, Consultant and all
subconsultants shall have acquired, at Consultant’s expense, a business license from the City in
accordance with Chapter 5.04 of the Rohnert Park Municipal Code, prior to City's issuance of an
authorization to proceed with the Services. Such license(s) shall be kept valid throughout the
term of this Agreement. City may withhold compensation from Consultant until such time as
Consultant complies with this section.
14. Confidential Information. All data, documents, discussions or other information
developed or received by or for Consultant in performance of this Agreement are confidential
and not to be disclosed to any person except as authorized by City, or as required by law.
15. Assignment; Subcontractors; Employees
A. Assignment. Consultant shall not assign, delegate, transfer, or
convey its duties, responsibilities, or interests in this Agreement or any right, title, obligation, or
interest in or to the same or any part thereof without the City's prior written consent , which shall
be in the City’s sole discretion. Any assignment without such approval shall be void and, at the
City's option, shall immediately cause this Agreement to terminate.
B. Subcontractors; Employees. Consultant shall be responsible for
employing or engaging all persons necessary to perform the services of Consultant hereunder.
No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors
are deemed to be employees of the Consultant, and Consultant agrees to be responsible for their
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performance. Consultant shall give its personal attention to the fulfillment of the provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of
the Project Manager.
16. Insurance. Without limiting Consultant’s indemnification provided herein,
Consultant shall, at its own expense, procure and maintain insurance that complies with the
requirements set forth in Exhibit C to this Agreement, which is attached hereto and incorporated
by reference. Consultant shall upon thirty (30) days’ notice comply with any changes in the
amounts and terms of insurance as may be required from time-to-time by City’s risk manager.
17. Termination of Agreement; Default.
A. This Agreement and all obligations hereunder may be terminated
at any time, with or without cause, by the City upon five (5) days' written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this
Agreement within the time and in the manner herein provided or otherwise violates any of the
terms of this Agreement, in addition to all other remedies provided by law, City may terminate
this Agreement immediately upon written notice. In such event, Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of the breach of the Agreement by
consultant.
C. In the event this Agreement is terminated by City without cause,
Consultant shall be entitled to any compensation owing to it hereunder up to the time of such
termination, it being understood that any payments are full compensation for services rendered
prior to the time of payment.
D. Upon termination of this Agreement with or without cause,
Consultant shall turn over to the City Manager immediately any and all copies of studies,
sketches, drawings, computations, and other data, whether or not completed, prepared by
Consultant or its subcontractors, if any, or given to Consultant or its subcontractors, if any, in
connection with this Agreement. Such materials shall become the permanent property of the
City. Consultant, however, shall not be liable for the City's use of incomplete materials nor for
the City's use of complete documents if used for other than the project contemplated by this
Agreement.
18. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as it deems necessary due to
unfavorable conditions or to the failure on the part of the Co nsultant to perform any provision of
this Agreement. Consultant will be paid for satisfactory services performed prior to the date of
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suspension. During the period of suspension, Consultant shall not receive any payment for
services or expenses incurred by Consultant by reason of such suspension.
19. Merger; Amendment. This Agreement constitutes the complete and exclusive
statement of the agreement between City and Consultant and shall supersede all prior
negotiations, representations, or agreements, either written or oral. This document may be
amended only by written instrument, signed by both the City and Consultant. All provisions of
this Agreement are expressly made conditions.
20. Interpretation. This Agreement shall be interpreted as though it was a product of
a joint drafting effort and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
21. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
22. Time of the Essence. Time is of the essence of this Agreement. Upon receipt of a
written notice from City to proceed with work required by a Task Order, Consultant shall
immediately commence work to perform the services required by that Task Order according to
the time requirements set in the Task Order.
23. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth below. Either party
may change its address by notifying the other party of the change of address. Notice shall be
deemed communicated within 72 hours from the time of mailing if mailed as provided in this
section.
If to City: City Clerk
City of Rohnert Park - City Hall
130 Avram Avenue
Rohnert Park, CA 94928
Phone: 707-588-2232
Fax: 707-794-9242
Email: engineering@rpcity.org
If to Consultant: GHD Inc.
William Silva
2235 Mercury Way Suite 150
Santa Rosa, CA 95407
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Phone: 707-523-1010
Email: Bill.Silva@ghd.com
24. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City and all documents and
records which demonstrate performance under this Agreement for a minimum period of three (3)
years, or for any longer period required by law, from the date of termination or completion of
this Agreement.
B. Any records or documents required to be maintained pursuant to
this Agreement shall be made available for inspection or audit, at any time during regular
business hours, upon written request by the City Attorney, City Auditor, City Manager, or a
designated representative of any of these officers. Copies of such documents shall be provided
to City for inspection when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant's address indicated for receipt of notices
in this Agreement.
C. The City may, by written request by any of the above-named
officers, require that custody of the records be given to the City and that the records and
documents be maintained in the City Manager's office.
25. Agreement Binding. The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
26. Equal Employment Opportunity. Consultant is an equal opportunity employer
and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Consultant will not discriminate against any employee or applicant for
employment because of race, religion, age, sex, creed, color, sexual orientation, marital status or
national origin. Consultant will take affirmative action to ensure that applicants are treated
during such employment without regard to race, religion, age, sex, creed, color, sexual
orientation, marital status, or national origin. Such action shall include, but shall not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; lay-offs or termination; rates of pay or other forms of compensation; and selecti on
for training, including apprenticeship. Consultant further agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
27. Non-Exclusive Agreement. This is a non-exclusive agreement. City reserves the
right to provide, and to retain other consultants to provide, services that are the same or similar to
the services described in this Agreement.
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28. City Not Obligated to Third Parties. The City shall not be obligated or liable for
payment hereunder to any party other than Consultant.
29. Remedies/Waiver. No failure on the part of either party to exercise any term,
covenant, condition, right or remedy hereunder shall operate as a waiver of any other term,
covenant, condition, right or remedy that such party may have hereunder. All remedies
permitted or available under this Agreement, or at law or in equity, are cumulative and
alternative. As a condition precedent to commencing legal action involving a claim or dispute
against the City arising from this Agreement, the Consultant shall comply with claims
presentation requirements under the Government Tort Claims Act, California Government Code
Sections 900 et seq. and the Rohnert Park Municipal Code.
30. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had not been contained
herein.
31. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements
32. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
33. News Releases/Interviews. All Consultant and subconsultant news releases,
media interviews, testimony at hearings and public comment shall be prohibited unless expressly
authorized by City.
34. Applicable Law; Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that a trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
35. Authority. Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party in accordance with its terms.
Page 12 of 18
OAK #4844-6469-8375 v105
IN WITNESS WHEREOF, City and Consultant have executed this Agreement as of the date first
above written.
CITY OF ROHNERT PARK CONSULTANT
By: __________________________________
City Manager
By:
Title:
Date: Date:
Per Resolution No. 20__-__adopted by the Rohnert Park
City Council at its meeting of <<Date of meeting>>.
CONSULTANT
By:
Title:
APPROVED AS TO FORM:
Date:
By: __________________________________
City Attorney
ATTEST:
By: __________________________________
City Clerk
GHD | Appendix A: Scope of Services | 1
Statement of Qualifications for As-Needed Engineering Professional Services
Exhibit A: Scope of
Services
The following pages contain Scope of Services organized
by category.
Design Services for Capital Improvement
Projects
GHD’s capability to provide design services to the City for
Capital Improvement Projects (CIP) is unique in that our
size and diversity allows us to provide multiple project
managers from our local office and we can provide all of
the required technical resources in-house. Our local
project managers are familiar with the City’s infrastructure
and current design standards. We have the expertise to
provide almost all of the services listed in the RFQ. In
addition, we understand the efforts required to deliver
these projects from multiple perspectives. The Relevant
Experience section of this SOQ highlights our engineering
and CIP experience.
Approach to Scope of Services
Our approach starts with clearly understanding the
project, listening to the City's needs, identifying
opportunities and constraints, and developing a solid
work plan. Over the years, we have found several ways
to develop a thorough work plan that includes either
holding a Design Workshop at the start of projects or
developing a Basis of Design that includes a
Constructability and Completeness Review. Either of
these two approaches allows us to effectively define and
implement the project through a proven methodology
that defines requirements for project success. A
successful example was the Eastside Trunk Sewer/
Snyder Lane Widening Project. The Design Workshop
identified the specific neighborhood needs, which were
worked into the detailed design. Our team's use of
constructability reviews also helped ensure a
constructable project. The project was designed and
delivered on schedule and performs as designed. The
results of the Design Workshop are captured in our
standard project predesign report and carried forward
through design.
Our approach also utilizes our relationships and contacts
to increase project efficiency. Our CIP project managers
and engineering staff have developed strong relationships
with local approving and partner agencies that will be
beneficial to project development and processing. We
routinely interact with Caltrans Local Assistance, Sonoma
County Transportation Authority (SCTA), Metropolitan
Transportation Commission (MTC), Sonoma County
Proposed Services
Engineering Services:
•Private Development Grading Permit Review
•Water Efficient Landscaping Ordinance Reviews
•Water Efficient Landscaping Ordinance Field
Auditing and Reporting
•Final Map Review
•Construction Management
•Construction Inspection
•Development and Agreement Coordination
•Public Acceptance Package Coordination
•Public Presentation and Outreach Coordination
•Surveying Services
•Low Impact Development Design Review
•Sonoma County Water Agency Flood Control
Manual Development Review
•Public Outreach Services
Capital Improvement Services:
•Water/Sewer/Recycled Water/Storm Water
○Wells
○Pumps
○Tanks
○Pipeline
○Pumps
○Inflow and Infiltration
•Geographic Information System and Mapping
•Feasibility Studies
•Drafting
•Professional Engineering
•Design Services
•Technical Specification Creation
•Construction Management
•Construction Inspection
•Asset Planning and Environmental
•Project Management
•Federal Project Management
•Traffic Engineering Services and Specialization
•Geotechnical Engineering and Materials Testing
Water Agency (SCWA), Sonoma-Marin Area Rail Transit
(SMART), California Department of Fish and Wildlife
(CDFW), North Coast Regional Water Quality Control
Board (NCRWQCB), San Francisco District, United States
Army Corps of Engineers (SF USACE), National Marine
Fisheries Service (NMFS), and United States Fish and
Wildlife Service (USFWS). In addition, we regularly attend
the SCTA Technical Advisory Committee (TAC) meetings
and have participated in County Bike and Pedestrian
Advisory Committee (CBPAC) meetings.
GHD | Appendix A: Scope of Services | 2
Statement of Qualifications for As-Needed Engineering Professional Services
GHD has the in-house expertise to cost effectively
implement the preferred design alternative for a project.
Recent CIP projects successfully executed by GHD in
Rohnert Park include water and wastewater facilities,
utility replacements including the use of trenchless
technologies, road widenings, bridges/box culverts,
Caltrans funding procurements, streetscapes, traffic
control/signals, roundabouts, creek restorations,
Americans with Disabilities Act (ADA) compliance
upgrades, and other bike and pedestrian improvements.
The breadth of our technical expertise allows us to use
the appropriate engineering disciplines and technologies
to solve your infrastructure needs. On the Eastside Trunk
Sewer Project, GHD developed a Constructability and
Completeness Review
that included a review
and assessment of
alignment design, a utility
coordination check,
geotechnical considerations, soil and groundwater
contamination, evaluation of materials, and an evaluation
of trenchless technologies for recommendations for
installation of deep pipelines. Our expertise and
knowledge of various technologies allowed the City to
select the correct technology for installation of the trunk
sewer at the lowest cost.
Throughout the design process, GHD performs quality
assurance and quality control of the project documents
prior to deliverables to the City. The reviews are
performed by senior engineering staff to ensure scope
items are addressed and that design documents meet
the standard of care. With our construction management
group in-house, our team is available to perform
constructability reviews prior to finalizing our construction
drawings. This ensures that constructability issues are
corrected before construction, thus avoiding delays in
the field.
Constructability issues
are corrected before
construction, thus avoiding
delays in the field.
Eastside Trunk Sewer and Roadway Reconstruction, Phases 1, 2 and 3. GHD provided design engineering, environmental
compliance, and public relations, as well as construction management services for all three phases.
GHD | Appendix A: Scope of Services | 3
Statement of Qualifications for As-Needed Engineering Professional Services
Water, Sewer, Recycled Water, and
Stormwater
Our water and wastewater engineering experience
encompasses water supply development, treatment
facilities, master planning, network analysis, pipelines,
pump stations, storage facilities, stormwater permits and
design, corrosion control and engineering, and asset
management and system optimization. We have
prepared sewer system management plans, water quality
and supply assessments, urban water management
plans, and master plans.
Our local GHD team has prepared studies, designed,and
improved treatment plants for a number of clients in
California which have evaluated conventional and
alternative technologies to meet a particular system’s
needs. We have experience with distribution system
water quality issues, residual maintenance, and storage
tank design and retrofitting.
Services provided also include modeling, analysis,
design, and construction engineering for transmission,
distribution, and collection facilities, such as storage,
distribution and collection system pipelines and interties,
booster pump stations, elevated and ground level
storage, and telemetry systems.
Our team has significant local experience with stormwater
planning, design, and project engineering. We
understand the natural and constructed hydrology of our
local area, and have provided storm drain design, flood
control, and groundwater recharge services to the City
over the past several years. GHD has worked on a
number of water and sewer projects for the City, such as
the current CIP-6 Sewer Capacity Project Phase 1 & 2.
We have provided on-call water services to many local
municipalities including the Cites of Santa Rosa, Cotati,
Petaluma, and Healdsburg, the Town of Windsor, and
many more.
Our area has been experiencing drought conditions for a
number of years, requiring that every drop of water is put
to optimal use. The City of Santa Rosa’s wastewater
treatment plant provides a reliable source of recycled
water for irrigation and other approved uses, but
expansion within City limits is within the City’s jurisdiction.
GHD is prepared to help City engineers navigate the
planning and regulatory environment of recycled water.
Approach to Scope of Services
Over the years working with the City and other nearby
municipalities, we have learned how to effectively execute
on-call services. Task orders associated with on-call
services tend to require efficiency, with smaller budgets
GHD is a leader in Water, Sewer, Recycled
Water, and Stormwater
• Asset Management & System Optimization
• Biosolids & Residuals Treatment
• Business Consulting
• CEQA/NEPA & Environmental Permitting
• Dams
• Hydrogeological & Groundwater Studies
• Industrial Water & Waste Management
• Instrumentation, SCADA & Controls
• Intakes
• Integrated Water Management
• Irrigation Design
• Lift Stations
• Materials Technology & Corrosion Control
• Nutrient Control
• Operations Consulting
• Pipeline Evaluation & Design
• Pump Stations
• Storage Facilities
• Stormwater Permits & Design
• Water Collection System
• Water Treatment & Recycling
• Water Modeling & Master Planning
• Water Strategy Planning
• Water Distribution & Storage
• Water Efficiency
• Water Sciences
• Water Supply Development
• Water Treatment Facilities
and shorter delivery periods. GHD will respond
accordingly as shown in the following examples:
• Establish project goals and objectives at the start to
minimize re-work during the course of the project
• Provide frequent communication with City staff to
avoid scope and budget overruns and near misses
• Incorporate constructability reviews and value
engineering to form more cost effective solutions
Specific to the City’s on-call needs, GHD routinely provides
planning, design and construction services for water
projects, completes environmental studies and prepares
permit documents. In addition, we have in- house
surveying and geotechnical capabilities, as well as strong
partnerships with local firms that can respond immediately.
GHD | Appendix A: Scope of Services | 4
Statement of Qualifications for As-Needed Engineering Professional Services
Environmental Services
Environmental Services
GHD planners and scientists specialize in providing a
variety of environmental services in accordance with
the requirements of the California Environmental Quality
Act (CEQA), National Environmental Policy Act (NEPA),
Caltrans, and regulatory agencies.
GHD services include the preparation of the following:
•Categorical Exemptions/Categorical Exclusions
•Initial Studies/Environmental Assessments
•Negative Declarations/Finding of No Significant
Impacts
•Environmental Impact Reports/Environmental Impact
Statements
•Mitigation Monitoring & Reporting Programs
•Public Noticing
•Joint CEQA/NEPA Documents
•Regulatory Permit Acquisition
•Biological Studies, Surveys, and Monitoring
Environmental Planning
Environmental planning begins with helping our clients
define their objectives, and then determining how those
fit into the context of sensitive environmental resources
and the regulatory requirements that protect them. Our
staff of planners, scientists, and biologists can develop
documentation, gather community and stakeholder
input, and offer alternatives and solutions. The goal is to
maintain full compliance with environmental regulations
while keeping our clients’ projects moving forward.
GHD’s environmental documents are written for decision
makers as well as the public. Our document formatting
and analysis is clear and concise, and our state-of-the-
art graphics and geographic information system (GIS)
departments provide visually appealing graphics and
mapping. Public outreach programs are developed to
meet the needs of each individual project, whether it is a
minimal program limited to required noticing or a larger
program that utilizes scoping meetings, neighborhood
meetings, or outreach to residents during construction.
Environmental Permitting
Environmental permitting is often a critical factor in moving
our clients’ projects toward successful implementation.
Our permitting staff offers local resource knowledge, along
with the ability to work constructively with regulatory staff
to facilitate timely approval of permits. These relationships
help us facilitate the early involvement of agency staff in
the planning process. This is crucial to gaining agency
cooperation and input, ensuring that the project is more
likely to be approved, and avoiding costly delays. We can
assist our clients to obtain regulatory permit acquisition
from numerous agencies, including:
•USACE
•USFWS
•California Department of Transportation (Caltrans)
•CDFW
•State Historic Preservation Office (SHPO)
•State Water Resources Control Board
•Department of Health Services (DHS)
•NCRWQCB
•Bay Area Air Quality Management District (BAAQMD)
•SCWA
•Licensing and Encroachment Permits
Legally Defensible CEQA Documents
Every document produced by GHD is subject to Quality
Control review by senior staff. GHD and its CEQA staff
have a history of preparing successful environmental
documents, none of which have been overturned by the
courts.
Cost Efficient
All of our CEQA professionals have worked extensively
for the City and are familiar with the environmental and
organizational setting for their projects. We integrate the
CEQA compliance and natural resource permitting efforts
with engineering pre-design and focus on writing feasible
mitigation plans, all of which means savings in time,
money, and stress.
“....Your thorough understanding of the CEQA
process, including most importantly never losing
sight of the end goals or schedule of the client
while not compromising the neeed to minimize
litigation exposure, has been a tremendous
benefit to the City and the rate payers over the
last few years.”
- Dan Carlson
City of Santa Rosa (Retired)
GHD | Appendix A: Scope of Services | 5
Statement of Qualifications for As-Needed Engineering Professional Services
Construction Management and
Inspection Services
We understand the City’s need for quality construction
products, documented testing and inspection reports,
change and claims management, prompt response to City
staff and construction contractors, and public relations.
Approach to Scope of Services
Construction Management Philosophy: A
Healthy Project is a Successful Project!
Application of personal wellness practices to construction
projects monitors important functions, provides critical
information to the team, and facilitates appropriate
response to project challenges.
Project Communications and Tracking
One of the most important factors in the success or
failure of a construction project is communications. Clear
communication between the design team, Construction
Manager (CM) and Contractor field staff, and the Owner
is critical to understanding priorities and establishing
relationships that will foster the trust needed to work
through significant project issues.
Clear construction documentation is essential to support
communications and to understand project status. GHD
uses Procore® to organize critical documents and track
performance metrics. Like a Fitbit for your project,
Procore®:
•Uses a dashboard to provide a quick overview of
performance metrics
•Allows users to drill-down into critical data
•Has alert and e-mail notification capabilities
•Provides reports that illustrate project performance
•Can share information across the project team
Similar to a focus on healthy personal habits, document
controls encourage healthy project habits.
Task Planning/Problem Avoidance
GHD recommends a pre-task planning session prior to
starting a new activity or working with a new crew, similar
to an Occupational Safety and Health Administration
(OSHA) Job Hazard Analysis (JHA).
Just as a task is evaluated from a safety perspective,
GHD recommends meeting with the Contractor to
evaluate each new task from a quality control
perspective. Assuring that the construction crew has a
clear understanding of the work required, and the
associated quality control requirements prior to beginning
the task, is the best way to build quality into a project.
Similar to checking that the necessary personal protective
equipment (PPE) is on-hand as part of a JHA, a quality
control task analysis includes assuring that the necessary
tools, materials, and equipment are on-hand, including
confirmation that the associated submittals have been
approved and any quality control inspections or testing are
scheduled.
Spending time before the task to review requirements
and anticipate potential challenges is preventive medicine
for the project’s health.
Problem Solving
Despite tracking to encourage healthy project habits and
planning to avoid hazards, challenges come up on every
project. Like personal care physicians, GHD’s
construction management team takes an active role in:
•Diagnosing the problem
•Evaluating alternatives
•Working with the Contractor, Owner, design team, and
other stakeholders to identify solutions that will restore
a project's health as efficiently as possible
Initiating discussions on contentious issues as soon as
they arise can allow resolution of potential claims before
the parties become entrenched. GHD fosters a team
approach to project issues, so that challenges are less
likely to inflame adversarial relationships and have a
long-term impact on project success.
Critical Response
Projects are sometimes met with unexpected issues.
Regardless of cause, professional relationships, clear
communications, and a commitment to a prompt
resolution will allow project participants to work as a
surgical team to resolve the issue effectively. Like a critical
care unit, GHD has subject matter experts who can be
engaged quickly to assist in pinpointing the most urgent
steps to minimize collateral schedule and cost impacts.
GHD’s Construction Management Approach –
Good for the “Wellness” of Your Project
Snyder Lane Rehabilitation Project
GHD's proactive and collaborative construction management
of this project resulted in minimal disruption to City traffic, while
completing the improvements. This project was completed on
schedule and within budget.
GHD | Appendix A: Scope of Services | 6
Statement of Qualifications for As-Needed Engineering Professional Services
Traffic Engineering and Transportation
Planning Consulting Services
GHD’s capability to provide Traffic Engineering and
Transportation Planning services to the City is unique in
that our project team consists of professional staff with
diverse experience providing these services throughout
the County of Sonoma, State of California, and Pacific
Region. This diversity and several years of providing
municipal traffic engineering and transportation planning
services benefits local projects. We are familiar with the
City’s circulation, parking, pathways, and neighborhoods,
and we have the expertise to provide a broad range of
Traffic Engineering and Transportation Planning Services.
The Relevant Experience section of this SOQ highlights
our Traffic and Transportation experience.
Approach to Scope of Services
Our approach starts with clearly understanding each
task, listening to our client needs and agency or
communicty drivers, identifying opportunities and
constraints, and developing a solid work plan to
complete each task proficiently. Over the years, we have
found that our on-call and staff services contracts are
most successful when we have strong relationships,
existing and newly formed, with the City and staff
members we are expected to work with. Many of the
tasks and services we provide in other communities have
allowed for us to operate most efficiently as an extension
of City staff, allowing for the opportunity to more intuitively
understand the tasks and listen to our partners. We are
sitting at the same table, with the same concerns at a
local and regional level. Our experience working
collaboratively on the SCTA-led Vision Zero is a
successful example. We are also developing a
"countywide" Local Roads Safety Plan (LRSP) in
collaboration with seven local jurisdictions, including
Rohnert Park. We have formed solid working
relationships with City staff, and hope to cultivate this
union while working on future projects, services, and
tasks.
Our approach also utilizes our diverse experience and
specific understanding of the context of the City to
increase project efficiency. Our project managers and
engineering staff have worked on traffic engineering and
transportation planning projects and have become well
acquainted with the City streets. We live, work, and play
within the community. It’s our experience as Professional
Traffic Engineers here and outside the community that has
allowed us to sharpen our skills. For one of our local
on-call traffic engineering clients, the Town of Windsor, it’s
the knowledge of our project lead, Frank Penry, that has
this type of benefit in professional experience and specific
knowledge of the area.
It’s with this approach, the precise mix of relationships,
diverse professional experience, and understanding of
the City, that GHD will successfully provide Traffic
Engineering and Transportation Planning services.
Roundabout Intersection Improvements Southwest
Boulevard at Commerce Boulevard
GHD completed the initial citywide roundabout study for the
City. A priority that was determined from this study was the
roundabout at Southwest Boulevard and Commerce Boulevard.
GHD is currently completing the plans, specifications
and estimate for the roundabout, which is scheduled for
construction next year.
GHD | Appendix A: Scope of Services | 7
Statement of Qualifications for As-Needed Engineering Professional Services
Development Review
GHD has been performing development review services
for local municipalities as part of our municipal-based
staples for many years. We have developed dynamic and
experienced review staff that can assist with timely
development review and plan processing. GHD’s core
development review team actively engages with regional
stakeholders, including Sonoma Water. Since we are
currently completing development review for additional
local agencies, we intimately understand the nuances of
the plan and map check components of the development
review process. Our services include project
management, survey/parcel-map review, lighting review,
civil engineering calculation review, drainage review (in
support of Sonoma Water), Low Impact Development
(LID) design review, utility plans, geotechnical reports,
traffic reports, erosion control, structural plans (building
permit), and bridge/guardrail design.
Approach to Scope of Services
The development review process requires significant due
diligence, care and regulatory expertise in order to
maximize response to the community’s and department’s
needs. With our extensive in-house civil, survey,
transportation, traffic, geotechnical, electrical, and
structural expertise, coupled with our municipal design
and development review on-call experience, we can
provide the most expedient and efficient review of
development proposals. Our survey team is equipped to
quickly provide parcel map review, while our civil team is
prepared to oversee the review of improvement plan.
Additional support resources will provide input on
geotechnical, civil, structural, electrical, transportation,
and traffic.
As mentioned previously, we understand that
communication is paramount to any successful project.
We will coordinate with City staff to ensure the project
has complied with the project Conditions of Approval and
applicable mitigation measures of the environmental
document. We will provide review letters and redlines for
all plan checks. Upon final review, we will send letters
recommending approval of the plans and map to the City
Engineer and the project planner.
GHD is well suited to partner with the City and provide
the technical expertise and support necessary to
successfully fulfill the requirements of your review
assignments. Although GHD is a larger firm, many of our
contracts average under $100,000; we are proud to .
In addition to working with the City, GHD has provided
municipal engineering and professional services to the
City of Petaluma since 2005. We completed plan and
map reviews for commercial and residential development
projects from concept level phase through construction.
Likewise, GHD has an ongoing engineering contract with
the City of St. Helena to provide on-call services,
including development review. Work consists of
development plan check, mapping review and review of
supporting documentation. Development plan check
consists of civil improvement review including public
streets, facilities for domestic water, sanitary sewer, storm
drainage and recycled water, fire protection services,
street lighting, traffic, signing/striping, grading, public/
common area landscaping, storm water management
program and erosion control for conformance with
Conditions of Approval, City Ordinances, Model Water
Efficient Landscape Ordinance (MWELO), Water
Neutrality, Standards and Specifications, RWQCB
compliance, and sound engineering practice.
Mapping review includes checking Parcel Maps for
conformance with Tentative Maps and any approved
alterations, checking the Conditions of Approval,
reviewing improvement plans to verify that all needed
easements are addressed on the face of the Map or by
separate instrument and checking for compliance with
the Subdivision Map Act. In addition, GHD reviews all
supporting documents, as needed, including traffic study,
geotechnical report, masterplans, area specific plans,
earthwork calculations, estimate, memorandums and/or
supplemental conditions.
GHD | Appendix A: Scope of Services | 8
Statement of Qualifications for As-Needed Engineering Professional Services
Buildings, Structural, and Mechanical,
Electrical, and Plumbing Engineering
GHD’s Property & Buildings team is comprised of all the
technical disciplines required for complex building
projects, including structural, mechanical, plumbing,
electrical, telecommunications, and fire protection
engineering. Our team includes LEED® Accredited
Professionals experienced in sustainable design as well
as a Certified Commissioning Authority specializing in
building design and construction.
Our engineers work together to provide a focused and
integrated design team serving building owners and
architects. This team brings experience in municipal and
commercial buildings; medical and institutional facilities;
educational facilities; wineries; airport infrastructure;
high-tech, laboratory and research and development
(R&D) facilities; industrial manufacturing and production
facilities; and hospitality and hotel facilities.
Our Property & Buildings team has completed hundreds
of projects for municipal and government clients
throughout California with experience ranging from
condition assessments, emergency generator
replacements, office building tenant improvements to
major facility expansion, and 20-year master planning.
We have also held a number of local and regional on-call
contracts, such as current agreements with the County of
Sonoma, Sonoma Water, San Francisco Public Works,
and the University of California Irvine Medical Center.
Notable projects in the City of Rohnert Park include:
•Sonoma State University Ives Hall Roof and Heating,
Ventilation, and Air Conditioning (HVAC) Replacement
•Snyder Lane Widening Multi-Cell Box Culvert
Extension
•Sewer Interceptor/Outfall Structural Design
•City Center Drive Parks Improvement Structural
Design
•Rohnert Park Southwest Fire Station
•Burton Avenue Community Center
•State Farm Building Renovation
Approach to Services
Mechanical Engineering Services
GHD’s mechanical engineering team provides our clients
with practical and functional analysis and design for
mechanical systems. Our mechanical engineers are
experienced in the assessment and analysis of existing
systems, the design of new systems, and forensic
engineering of system failures. The team provides
traditional building system design and commissioning
services along with more complex systems such as
fueling, lab gases, and process design. Our mechanical
engineering experience includes:
•Variable Refrigerant Flow (VRF) systems
•Variable Air Volume (VAV) systems (dual duct and
reheat type conversions)
•High efficiency packaged units
•Chilled water systems, primary and secondary
system, centrifugals, screws and reciprocating types
from 60-2000 tons, variable and constant flow
•Built up air handlers
•Pre-conditioned air for dehumidification
•Boilers systems, steam, hot water and various high
efficiency types including pulse, modulating flow and
temperatures, constant and variable flow
•Cooling towers and condenser water pumps, both
constant and variable flow
•Direct/Indirect Evaporative coolers
•Radiant floors
•Heat recovery systems
•Commissioning
•Design of sewage treatment plants, pump stations,
water treatment plants, compressed natural gas filling
systems, and related facilities
•Design of HVAC systems; plumbing systems,
emergency generators systems, and auxiliary water
supply systems
•HVAC Control Systems both pneumatic & DDC
•Surge analysis for pumping stations
HVAC Installation at the City of Santa Rosa's Utilities
Field Office
GHD | Appendix A: Scope of Services | 9
Statement of Qualifications for As-Needed Engineering Professional Services
Structural Engineering Services
GHD’s structural engineering team provides our clients
with practical and functional analysis and design for
structures. Our structural engineers are experienced in
the assessment and analysis of existing structural
systems, the design of new structures and forensic
engineering of structural failures. The team provides
traditional new building/structure design as well as retrofit
of existing structures. Our structural engineering
experience includes:
•Building structures projects using concrete, steel,
light gage steel, masonry or wood construction
•Pump station projects
•Wastewater treatment plants including all types
of environmental structures such as headworks,
digesters, clarifiers, aeration basins, etc.
•Water resource projects including both flat bottom
and elevated water storage tanks
•Storm water projects
•Civil retaining wall projects including conventional
concrete or masonry retaining walls, soldier pile walls,
steel sheet pile walls and tie back systems
•Bridge projects including culverts, pedestrian bridges
and Caltrans projects
•Miscellaneous projects such as pipe supports,
equipment support and access platforms and pipe
bridges
Electrical Engineering Services
GHD’s electrical engineering team provides our clients
with analysis and design for building electrical systems
including lighting, power and HVAC controls; security
systems; fire and life safety systems; telephone and data
communication systems; building management systems;
and direct digital control systems. Our electrical engineers
are specialized in the design of high voltage (up to
115-kV) substations, power generation equipment (hydro,
gas turbines, diesel and methane/natural blend)
switchgear and low voltage equipment. They have
comprehensive experience in a wide range of
applications including:
•Building and Site Power Distribution
•Generators, Uninterruptible Power Supply (UPS), and
Essential Electrical Systems
•Photovoltaic Systems
•Interior and Exterior Lighting
•System Modeling, Short Circuit & Arc Flash Analysis
•Motor Controls, Drives, and Programmable Logic
Controllers (PLCs)
•Supervisory Control and Data Acquisition (SCADA)
Systems and Process Controls
•Automatic Energy Controls
•Fire Alarm Systems
•Telecommunications Infrastructure
•Sound and Signal Systems
•Commissioning
Snyder Lane Road Widening
This project included structural engineering for the bridge widening.
GHD | Appendix A: Scope of Services | 10
Statement of Qualifications for As-Needed Engineering Professional Services
Additional Services
Advanced Analytics Services
At GHD Digital, we combine our people's knowledge with
new technologies and systems to help our clients
embrace rapidly emerging digital advancements and
generate value for their businesses. GHD’s Digital team
partners with our customers to help them move along
their digital transformation path, focusing on data-based
insight. We help create market-leading actionable insight
from digitized assets (data) to help businesses and
communities derive significant value from it using
Advanced Analytics. There is no data scarcity anymore. If
anything, there is an over-abundance of data. Data was
always available. Disruptive technologies have enabled
the processing of vast volumes of data at incredible
speed enabling decision making based on that data.
Approach to Scope of Services
GHD Digital believes we are in a unique position to assist
the City with its objectives by employing a holistic
approach to identify the most critical problems. We can
deliver accurate analytical outcomes using conventional
and non-conventional data from internal and external
sources and assist in organization-wide adoption of these
analytical outcomes to realize the intended benefits.
GHD’s Digital Intelligence team has vast experience in
collecting and managing massive amounts of structured
(e.g., tables & databases) and unstructured (e.g,
documents & photos) data from various sources and
using it to provide unique insights based on cutting-edge
analytics to thousands of organizations worldwide.
We have
developed our
project approach
based on our "4A
Framework" by
planning to work
closely with key
stakeholders to
enhance the
City's analytical
capabilities to
meet its current requirements as well as build a
foundation for meeting future requirements and priorities.
As part of the proposed engagement, our team can
define detailed business requirements with success
metrics, identify data source and inventory, perform data
gap analysis, and implement a data lifecycle process to
build an analytics data store. Predictive scores,
indicators, and models can be made using various
analytical tools to connect to the data storemart. The
result can then be visualized and consumed by
commercial-off-the-shelf or custom products to enable
auditors, inspectors and investigators the ability to
prioritize assets in support of the City's mission and help
leadership to track the success against predefined Key
Performance Indicators.
Our team has expertise in developing exceptional tools
and technologies to store, access, and analyze large
amounts of data in near-real-time. In a previous project
with Unity Water in Australia, GHD developed a machine
learning-based sewer overflow prediction tool. The
solution includes a "nowcast" model that forecasts the
next six-hour sequence of rainfall using radar images
from the preceding six hours. It also includes a prediction
model that takes this forecast sequence and provides a
probability of sewer overflow for each pump station.
Additionally, it calculates specific overflow risk for
individual Sewerage Pumping Stations (SPS) and
communicates SPS wet weather overflow risk to
operational staff. This project has transformed Unity
Water’s response to sewer overflows from reactive to
proactive.
Additionally, in an ongoing project for a water wholesaler
in Northern California, GHD aims to evaluate the success
of programs to promote water efficiency for customers,
ranging from equipment installations to audits, and
including whether (and to what extent) they have lowered
the water use for participating sites. Preliminary findings
include recommendations of which program types tend
to be most effective, and quantification of temporal
changes such as water savings "rebound".
Figure 1. Assessing Water Conservation Effectiveness using
Google’s Causal Inference Algorithm
GHD | Appendix A: Scope of Services | 11
Statement of Qualifications for As-Needed Engineering Professional Services
Immersive Design Solutions (IDS)
Photorealistic Visualization
Standard Visualization
In a dynamic landscape where smart technologies are
leading the way to smart infrastructure and Smart cities,
we have consolidated the capabilities required to quantify
the impacts that immersive digital technologies have on
operational performance - cost, risk and functional
perspectives - allowing us to turn immersive technologies
into smart realities.
We apply this understanding in our Immersive Digital
Solutions Team to take full responsibility for smart
technology deployment from concept and validation to
delivery and operation. GHD Digital takes the guesswork
out of smart connected infrastructure and technology for
our clients.
We help our clients understand complex data simply and
completely by using virtual, augmented, and mixed reality
solutions to immerse them in their environments, designs,
and data. We build, deploy, and support immersive digital
solutions to improve communication, enhance efficiency,
drive performance, reduce rework, support collaboration,
and enable engagement.
Digital Services
GHD is adapting and co-creating new ways of
thinking to realize the growth opportunities that the
digital era offers with GHD Digital.
Combining our knowledge of digital technologies with
over 90 years of expertise in the delivery of engineering,
environmental, and construction services, GHD Digital
helps our clients to think differently and embrace digital
tools and solutions so they can reduce costs, enhance
customer experience, and future-proof their business.
Aerial and Ground Intelligence
Photogrammetry Aerial
Thermography Aerial
GHD Digital’s Aerial & Ground Intelligence Team goes far
beyond basic drone photography and site survey. Our
team of experienced remote aircraft pilots, geomatics
engineers, professional surveyors, and data scientists
leverage advanced technology and powerful processing
systems to ensure quality data capture, accurate results,
and in-depth data analytics.
This service is possible through technologies, such as,
photogrammetry (rapidly generated maps and models to
provide intelligence on site conditions), light detection and
ranging (LiDAR) (dense and accurate data point clouds),
geomatics (geospatial intelligence to support ground and
aerial surveys), and thermography (sensor technology for
detecting anomalies).
GHD | Appendix A: Scope of Services | 12
Statement of Qualifications for As-Needed Engineering Professional Services
Location Intelligence
Site Selection
3D Visualization
The way we discover, collate, manage, and communicate
data is constantly evolving. With this comes a sense of
urgency to gain insights from the vast amounts of data
now available. At GHD Digital, we transform location data
into actionable business insights to help our clients with
real-time decision making.
GHD Digital’s Location Intelligence team has specialist
skills in the utilization of Geographic Information Systems
(GIS) technology to support and enhance client operation
efficiencies, planning resources, and strategic decision-
making abilities.
We have a strong track record in the research and
development of GIs applications and work closely with
GHD’s engineering, environment, and Water groups to
provide comprehensive spatial solutions (i.e., 3D
Visualization and Visual Impact Assessments,
Infrastructure Corridor and Site Selection, GPS Data
Capture, Data Acquisition and Conversion, Remote
Sensing and Image Analysis, Customized Cartography,
and GIS Implementation Services) tailored to client needs.
Case Studies
GHD Digital has delivered Aerial and Ground Intelligence,
Immersive Design Solutions, and Location Intelligence
solutions for a variety of clients across the globe. Select
examples include:
•Confidential Manufacturer, Aerial and Ground
Intelligence: To ensure the continuation of our client’s
project, GHD Digital was contracted to develop an
alternative method to conduct a safe and secure bid
walk to accurately inspect the site. At the same time,
our client required a solution that would allow them to
safely inspect and maintain their critical infrastructure
assets. View project here.
•Confidential Environmental Agency, Aerial and
Ground Intelligence: GHD Digital’s aerial Ground
Intelligence Team was tasked to conduct a site
survey for a local State Environmental Protection
Agency in the United States. Mapping and modelling
of a superfund site to analyze stormwater flow was
required to analyze the topography and ensure that
stormwater was not flowing onto neighboring sites.
The client also needed to perform a site walkthrough
with stakeholders to assess conditions and make
measurements of site features. View project here.
•Lower Paxton Township Authority, Location
Intelligence: LPTA required an easy to use,
affordable, web-based GIS mapping platform to
manage their sanitary sewer collection system
data. The platform needed the ability to associate
record drawings, straight-line diagrams, easement
contracts, and other documents to map features for
easy recall of related documents. The platform also
needed to be accessible via mobile for remote field
access. View project here.
•Confidential Agricultural Corporation, Immersive
Design Solutions: The client recently decommissioned
a phosphorus production facility and required intensive
contamination assessment and remediation, alongside
a deeper understanding of groundwater contaminant
flow. As the client’s facility was adjacent to another
(operated by a separate agricultural corporation), the
scope of work was expanded to include both sites.
View project here.
GHD | Appendix A: Scope of Services | 13
Statement of Qualifications for As-Needed Engineering Professional Services
Asset Management Services
GHD plays a leading role in the global development and
growth of advanced asset practices for many sectors,
particularly in the water sector. We developed the first
asset management plan in the United States (U.S.) for the
Orange County Sanitation District in 2006. Since then,
we have worked with more than 65 clients nationwide
providing asset management services. Internationally, we
have worked with over 500 water and wastewater
utilities, transportation agencies, and other entities that
manage assets to identify key areas for service delivery
improvement and asset management. Our asset
management and advisory consulting practice is
responsible for the concept and development of
numerous advanced client management processes and
systems to incorporate full integration of asset
management systems and their implementation tactics.
GHD actively contributes to the development of asset
management best practices. This is demonstrated by our
original authorship of recognized standards like the U.S.
Environmental Protection Agency’s (USEPA) 5 Core
Questions and 10-Step Process, the International
Infrastructure Management Manual, and our involvement
in the development of the British Standards Institution's
Publicly Available Specification (BSI PAS) 55:2008, which
formed the basis for the International Organization for
Standardization (ISO) Standard for Asset Management
(ISO:55000 series). GHD staff members served on the
American National Standards Institute Technical Advisory
Group for PS251 for the development of the ISO Asset
Management Standards. GHD’s proposed Project
Manager, Gage Muckleroy, regularly teaches an
advanced Asset Management Concepts course at the
University of Wisconsin.
We have a strong understanding of these standards and
frameworks, their different elements, and how they apply
to strategic asset management program implementation.
For example, the USEPA Framework’s primary focus is
on how to use asset data and turn it into knowledge,
while the ISO and Institute of Asset Management
frameworks are informative on implementing asset
management systems into an organization.
Geotechnical Services
The stability of a structure depends on the integrity of its
foundations. Our experts perform geotechnical studies
using the latest technologies to determine the composition
and properties of the soil and rock where you plan to build.
The results of these studies will allow our designers to
produce plans and specifications that take into account
the correlation between the structure’s requirements and
the land, as well as the various factors that may affect the
longevity of your infrastructure.
GHD prepared a geotechnical investigation for a local
north-bay light rail client. One of their bridge sites was on
steep slope with liquefiable soils and included deep
foundations to support the structure below the liquefaction
zone. There turned out to be noise restrictions during
construction and driven or impact piles could not be used,
even though they were cost-effective. Therefore, two
alternative foundation types (cast-in-drilled-hole and
shallow foundation with leveling capabilities) and their
associated rough order of magnitude costs were
presented to the client. The client was appreciative of the
attention to their constraints and sensitivity to costs and
used GHD’s input to meet their needs and keep the project
on schedule.
GHD has performed asset management related
services, asset valuations, and asset management
plans for a number of California clients including:
• City of Carlsbad
• City of Chino Hills
• City of Chula Vista
• City of Dublin
• City of Lake Elsinore
• City of Lakewood
• City of Livermore
• City of San Diego Stormwater Division
• City of San Jose
• City of Santa Monica
• City of Santa Rosa
• City of Thousand Oaks
Sonoma Marin Area Rail Transit (SMART) On-Call Services
GHD provided comprehensive engineering and environmental
services for the advanced conceptual engineering of SMART.
Since then, GHD has provided on-call engineering services
to SMART under four consecutive constracts. Providing
geotechnical services for the Transit Pathway (mp 46.1 to mp
48.5) is one of many completed on-call projects.
Exhibit B
OAK #4844-6469-8375 v105
EXHIBIT B
Compensation
[to be inserted]
US West Region Fee Schedule *
Updated: April 20, 2020
Principals: $245.00 - $280.00 Geologists/Hydrogeologists:
Associates:
Specialist:
Engineers:
$175.00 - $250.00
$225.00 - $275.00
♦ Level A
♦
♦
♦
♦
♦
$120.00 - $135.00
Environmental Chemists/Scientists/Planners:
Technicians/Technologists:
♦ Level A $ 70.00 - $100.00
♦ Level B $100.00 - $120.00
♦ Level C $120.00 - $135.00
♦ Level D $135.00 - $160.00
♦ Level E $160.00 - $190.00
♦ Level F $190.00 - $235.00
Draft/CADD:
Industrial Hygienists/Safety Professionals:
♦
♦
♦
♦
♦
♦
Technical Apprentices:
Administrative Support:
$75.00 - $115.00
$75.00 - $125.00
Expert Witness Testimony: $280.00
Level B $135.00 - $145.00
Level C $145.00 - $175.00
Level D $175.00 - $200.00
Level E $200.00 - $225.00
Level F $225.00 - $250.00
♦ Level A $120.00 - $135.00
♦ Level B $135.00 - $155.00
♦ Level C $155.00 - $175.00
♦ Level D $175.00 - $195.00
♦ Level E $195.00 - $230.00
♦ Level F $230.00 - $260.00
♦ Level A $105.00 - $125.00
♦ Level B $125.00 - $145.00
♦ Level C $145.00 - $165.00
♦ Level D $165.00 - $185.00
♦ Level E $185.00 - $215.00
♦ Level F $215.00 - $245.00
♦ Level A $ 90.00 - $100.00
♦ Level B $100.00 - $110.00
♦ Level C $110.00 - $120.00
♦ Level D $120.00 - $130.00
♦ Level E $130.00 - $140.00
♦ Level F $140.00 - $150.00
Level A $120.00 - $135.00
Level B $135.00 - $150.00
Level C $150.00 - $175.00
Level D $175.00 - $200.00
Level E $200.00 - $230.00
Level F $230.00 - $260.00
US West Region Fee Schedule *
Updated: April 20, 2020
Employee time will be billed in accordance with the fees listed above. These rates are subject to
change on a semi-annual basis. For other than professional employees, time spent over 8 hours
per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times
the hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and
holiday work will be charged at 2.5 times the hourly billing rate. All field personnel charges are
portal to portal. Professional employees will not be charged out at premium charge rates for
overtime work.
Expenses and other similar project related costs are billed out at cost plus 15%. The cost of
using equipment and specialized supplies is billed on the basis of employee hours dedicated to
projects. Our rates are:
A. Office consumables: $6.50/hr
B. Environmental Dept/Construction Inspector consumables: $11.00/hr
C. Survey Field consumables: $15.00/hr
D. Various Environmental, Construction and Land Surveying equipment: At market B. C. D.
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts
unpaid thirty (30) days after the issue date of our invoice shall be assessed a service charge of
one and one half (1.5) percent per month.
(*) These rates do not apply to forensic-related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to
notify GHD Inc in writing if Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the increase in labor
cost.
Exhibit C
OAK #4844-6469-8375 v105
EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an “occurrence” basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less
than $1,000,000 per occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or
the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering,
Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-
owned), with limit no less than $1,000,000 per accident for bodily injury and property
damage.
3. Workers’ Compensation insurance as required by the State of California, with
Statutory Limits, and Employer’s Liability Insurance with limit of no less than
$1,000,000 per accident for bodily injury or disease. (Not required if consultant provides
written verification it has no employees)
4. Professional Liability (Errors and Omissions) Insurance appropriates to the
Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim,
$2,000,000 aggregate.
If the Consultant maintains broader coverage and/or higher limits than the minimums
shown above, the City requires and shall be entitled to the broader coverage and/or the
higher limits maintained by the Consultant. Any available insurance proceeds in excess
of the specified minimum limits of insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional
insureds on the CGL policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts, or equipment
Exhibit C
OAK #4844-6469-8375 v105
furnished in connection with such work or operations. General liability coverage can be
provided in the form of an endorsement to the Consultant’s insurance (at least as broad
as ISO Form CG 20 10 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG
20 37 forms, if later revisions used).
Primary Coverage
For any claims related to this contract, the Consultant’s insurance coverage shall be
primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 with
respect to the City, its officers, officials, employees, and volunteers. Any insurance or
self-insurance maintained by the City, its officers, officials, employees, or volunteers
shall be excess of the Consultant’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled,
except with notice to the City.
Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer
of said Consultant may acquire against the City by virtue of the payment of any loss
under such insurance. Consultant agrees to obtain any endorsement that may be
necessary to effect this waiver of subrogation, but this provision applies regardless of
whether or not the City has received a waiver of subrogation endorsement from the
insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may
require the Consultant to provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention. The
policy language shall provide, or be endorsed to provide, that the self-insured retention
may be satisfied by either the named insured or City.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with
a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the
City.
Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of the contract or
the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the contract of work.
Exhibit C
OAK #4844-6469-8375 v105
3. If coverage is canceled or non-renewed, and not replaced with another claims-made
policy form with a Retroactive Date prior to the contract effective date, the Consultant
must purchase “extended reporting” coverage for a minimum of five (5) years after
completion of contract work.
Verification of Coverage
Consultant shall furnish the City with original Certificates of Insurance including all
required amendatory endorsements (or copies of the applicable policy language
effecting coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to City before
work begins. However, failure to obtain the required documents prior to the work
beginning shall not waive the Consultant’s obligation to provide them. The City
reserves the right to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
OAK #4844-6469-8375 v105
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the __________________________________, and a
duly authorized representative of the firm of _____________________________________,
whose address is ______________________________________________________, and that
neither I nor the above firm I here represent has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to
secure this Agreement.
b) Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
_________________ ___________________________________
Date Signature