2021/04/27 City Council Resolution 2021-040 RESOLUTION NO. 2021-040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING AMMENDMENT 1 TO THE MAINTENANCE AGREEMENT 1 WITH
DC ELECTRIC GROUP, INC. AND RELATED ACTIONS
WHEREAS, in May 2020, the City Council approved a maintenance agreement for a
total amount of$150,000 with DC Electric Group, Inc.; and
WHEREAS, staff has reviewed monthly invoices for fiscal year 20/21 and have
determined that a contract amendment for an additional $70,000 is required to continue services
for traffic signal maintenance throughout the city; and
WHEREAS, staff recommends executing a first amendment to the contract with DC
Electric to maintain the same level of service the City has been receiving throughout the year to
the end of the fiscal year; and
WHEREAS, staff also recommends utilizing funds from the Non-routine Traffic Signal
Maintenance Project (CIP Project 2019-08) for the additional contract encumbrance; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve a first amendment to the maintenance agreement
by and between DC Electric, a commercial electrical contractor, and the City of Rohnert Park, a
municipal corporation, for the services as shown in Exhibit"A", subject to minor modifications
by the City Manager or City Attorney.
BE IT FURTHER RESOLVED by the City Council of the City of Rohnert Park that it
does hereby authorize the City Manager to take all actions necessary to effectuate this approval
including executing the first amendment to the maintenance agreement with DC Electric, Inc.
BE IT FURTHER RESOLVED that the items contemplated in the amended
maintenance agreement are exempt under CEQA Guideline 15301, as the work consists of only
minor alterations, repair, and maintaining operations to existing infrastructure.
BE IT FURTHER RESOLVED that the finance director is directed to amend budgets
and appropriations as necessary to fund Amendment I from the Non-routine Traffic Signal
Maintenance Project (CIP Project 2019-28).
DULY AND REGULARLY ADOPTED this 27th of April, 2021.
CITY O NERT PARK
er udi ayor
ATTEST:
Sylvia Lope evas, City Clerk
Attachment: Exhibit A
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Resolution 2021-040
2
Resolution Exhibit A
FIRST AMENDMENT TO AGREEMENT BETWEEN
DC ELECTRIC GROUP, INC AND THE CITY OF ROHNERT PARK
FOR TRAFFIC SIGNAL MAINTENANCE, EMERGENCY REPAIR
SERVICES
This First Amendment to the Agreement for Traffic Signal Maintenance and Emergency Repair
Services ("First Amendment") is made this 27th day of April, 2021, by and between the DC Electric
Group, Inc. ("Contractor") and the City of Rohnert Park ("City").
RECITALS
WHEREAS, the City entered into an agreement for Traffic Signal Maintenance and
Emergency Repair Services with DC Electric Group, Inc., dated May 26, 2020 (the “Agreement”);
WHEREAS, the Agreement provides for maintenance and repair services for certain traffic
signals for a three (3) year term ending on May 26, 2023, and emergency services as outlined in
Exhibit A of the Agreement; and
WHEREAS, compensation under Agreement shall not exceed $150,000, including repairs
and emergency services as needed, without authorization from the City, as outlined in Exhibit B of
the Agreement; and
WHEREAS, City and Contractor would like to amend the scope of work to include additional
services, including additional traffic signals, as outlined in “Exhibit 1- Additional Locations”
attached and incorporated herein.
NOW, THEREFORE, IT IS AGREED, as follows:
1. Additional Scope. Exhibit A, Attachment 1 of the Agreement is hereby amended to
include the three additional pedestrian crossing signals set forth in Exhibit 1 of this First
Amendment to the maintenance scope of work. Contractor shall perform the preventative
and routine maintenance for such signals as set forth in Exhibit A, Attachment 2 of the
Agreement. Contractor acknowledges that as a result of this First Amendment, such
preventative and routine maintenance work shall not be deemed “extra work.”
2. Compensation. Exhibit B is hereby amended to increase the unit quantity of Item 2:
2 Preventative and Routine
Maintenance for Eleven (11)
Lighted Pedestrian Crosswalk
Warning Devices
Ea/month 11 $89.16 $980.76 $11,769.12
“Preventative and Routine Maintenance for Eleven (11) Lighted Pedestrian
Crosswalk Warning Devices” shall refer to Fourteen (14) Pedestrian Crosswalk
Warning Devices, for a monthly total of $1,248.24 and annual total of $14,978.88.
The fiscal year not to exceed limit specified in Exhibit B is increased from $150,000
to $220,000. Compensation to Contractor under this Agreement, as amended by this
Resolution Exhibit A
First Amendment, shall not exceed $220,000 per fiscal year (July to June) without
written approval by the City.
All other services related to the three additional pedestrian crossing signals that is not
specified in in Exhibit A, Attachment 2 of the Agreement shall be billed on a time and
materials basis in accordance with the “Compensation for Extra Work” provisions of
Exhibit B of the Agreement.
3. Agreement in Full Force and Effect. Except as modified by the terms of this
Amendment, all other terms and conditions of the agreement shall remain in full force
and effect.
NOW, THEREFORE, the City and Contractor execute this Amendment effective as of the date
first written above.
CITY OF ROHNERT PARK DC ELECTRIC GROUP, INC
By : _______
Darrin Jenkins City Manager Date:
Per City Council Resolution ___________
Approved on April 27, 2021
ATTEST:
By: ___________________________
Title:
Date:
_____________________________
Name:
Date:
RIV #4824-4351-8762 v1
Attachment 1