2021/03/04 Mobile Home Park Rent Appeals Board Agenda Packet
City of Rohnert Park Mobile Home Parks Rent Appeals Board
A G E N D A
Thursday, March 4, 2021 -- 6:00 P.M.
* COVID-19 NOTICE *
Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California and the Sonoma County Health Official’s March 17, 2020 and March 31, 2020 Shelter in Place Orders, the Mobile Home Parks Rent Appeals Board Meeting will
not be physically open to the public and Board Members will be teleconferencing into the meeting via Zoom Video Communications software. How to observe the Meeting: To maximize public safety while still maintaining transparency and public access, members of
the public can observe the meeting by visiting meeting central on our
website https://www.rpcity.org/city_hall/city_council/meeting_central How to submit Public Comment: Members of the public may provide public comment by sending comments to the Recording
Secretary by email at rab@rpcity.org. Comments are requested by 3:00 p.m. on the day of the
meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email and should be a maximum of 350 words, which corresponds to approximately 3 minutes of speaking time. The comments will be read for the record, with a maximum allowance of 30
minutes of total public comments, subject to the Chair’s discretion. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read for the record or considered in connection with the agenda item.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL (Finnigan___ Kirby___ Bolanos-Chavira___ Taylor___ Davis___)
4. ACKNOWLEDGEMENT OF POSTING OF AGENDA. Agenda posted in a
minimum of three public places: Community Center, Public Safety Building & City Hall.
5. CEREMONY FOR INSTALLATION OF RENT APPEALS BOARD MEMBERS
6. PRESENTATION – Honoring Kurt Engelhart, Patrick Reymond and Sandra Waterman for their many years of service on the Rent Appeals Board.
7. PUBLIC COMMENT (Items not on Agenda). Persons who wish to speak to the Board regarding an item that is not on the agenda may do so at this time.
8. CONSENT CALENDAR – APPROVAL OF MINUTES
9. AGENDA ITEMS
9.1 Rent Appeals Board New Member Orientation (Presentation Only)
9.2 Financial Reports for Calendar Year 2020
10. ITEMS FROM THE BOARD
11. ITEMS FROM THE STAFF
12. SECOND PUBLIC COMMENT PERIOD (Items not on Agenda)
13. NEXT REGULARLY SCHEDULED MEETING
14. ADJOURNMENT
1
DATE: March 4, 2021
TO: Rent Appeals Board
FROM: Jenna Garcia, Housing Administrator
SUBJECT: Item 9.2: Financial Reports for Calendar Year 2020
RECOMMENDED ACTION: None. This staff report is informational.
DISCUSSION: Attached are the Rent Appeals Board financial reports for Calendar Year 2020.
Attachment 1 is the Rent Appeals Board Expense Report and Attachment 2 is the Balance Sheet and Income Statement for January 1 through December 31, 2020. At its October 2020 meeting, the Board approved changing the accounting period of the Rent Appeals Board from Calendar Year that runs January 1 through December 31 to Fiscal Year that runs July 1 through June 30. Last year (2020) was the final year that the Board’s budget will have operated on a Calendar
Year basis. Currently, the Board is operating on a 6-month budget that runs January 1, 2021 through June 30, 2021 to transition to a Fiscal Year budget, which will begin July 1, 2021. At its April 1, 2021 meeting, the Board will hold a budget study session for the Fiscal Year 2021-2022 Rent Appeals Board budget.
Also at its October 2020 meeting, the Board authorized the write-off of the outstanding accounts
receivable balance for the 2014 petition costs of the Rancho Verde Mobile Home Park in the amount of $89,033.99. This write-off is reflected in the attached financial reports. The Board also approved moving $100,000 in its budget to reserves. This is not reflected in the attached reports, but was completed and will be reflected on the next reports provided to the Board.
Planning Manager Approval Date: 2/26/2021 Attachments (list in packet assembly order): 1. Rent Appeals Board Expense Report – Calendar Year 2020 2. Rent Appeals Board Balance Sheet and Income Statement – Calendar Year 2020
CITY OF ROHNERT PARK
Mobile Home Rent Appeals Board
MOBILE HOME SPACES -- RENT APPEALS BOARD -- EXPENSE REPORT
Prepared by: Supervising Accountant Manuel Orozco
January 1, 2020 - December 31, 2020
Rohnert Park Finance Dept.
Cash Basis Year To Date Budget to Actual Detail
The source of these amounts is Springbrook fund # 190
Approved
OPERATING ACTIVITIES:
Revenues:
3621 Registration Fees 84,730 42,114 30,380 10,439 - - - - - - - - - 82,932
General Fund Loan Proceeds - - - - - - - - - - - (89,034) (89,034)
Interest Income - Quarterly - - - - 2,128 - 880 - - - - - 646 3,655
Total Operating Revenues 84,730 42,114 30,380 10,439 2,128 - 880 - - - - - (88,388) (2,447) 85,347 -3.0%
Staffing Costs:
6108 City Services-Direct staff time 15,000 2,150 780 - - - 1,170 - - - 11,851 4,434 528 20,913
6425 Cost Allocation Plan -Indirect Exp 2,830 - - - - - 1,415 - - - - - 643 2,058
4950 Wkrs Comp Allocation*- - - - - - - - - - - - - -
6423 Liability Premium Allocation*- - - - - - - - - - - - 4,514 4,514
Total Staffing Costs 17,830 2,150 780 - - - 2,585 - - - 11,851 4,434 5,684 27,484 (9,654) 154.1%
Other Expenses:
5100 Duplication & Supplies 100 - - - - - - - - - - - - -
5130 Postage 300 - - - - - - - - - - - - -
5240 Publications 100 - - - - - - - - - - - - -
Total Other Expense 500 - - - - - - - - - - - - - 500 0.0%
Miscellaneous Expenses:
6110 City Attorney 15,000 - - - - - - - - - - - - -
5100 Office Supplies - - - - - - - - - - - - -
6600 Travel and Meetings 100
Add to Reserves - - - - - - - - - - - - - -
Repayment of General Fund Loan - -
Total Miscellaneous Expenses 15,100 - - - - - - - - - - - - - 15,000 0.0%
Rules & Regulations Update Project :
6109 Development Services Staffing Costs 8,000 1,272 26 - - - 94 - - - - - - 1,391
6109 City Attorney Costs 3,000 1,893 - - - - - - - - - - - 1,893
6109 Records Retention Project 15,000
Total Rules & Regulations Proj. Expense 26,000 3,165 26 - - - 94 - - - - - - 3,284 7,716 29.9%
Total Operating Expenses 59,430 5,314 806 - - - 2,679 - - - 11,851 4,434 5,684 30,768 13,562 69.4%
NET OPERATING INCOME (LOSS) 25,300 36,800 29,574 10,439 2,128 - (1,799) - - - (11,851) (4,434) (94,072) (33,215)
PETITION ACTIVITIES:
Petition Revenues:
3622 Petition Revenue - - - - - - - - - - - - - -
Total Petition Revenue - - - - - - - - - - - - - - - N/A
Petition Expenditures:
5211 City Service Direct Staff Time - - - - - - - - - - - - - -
5211 Duplication & Supplies 100 - - - - - - - - - - - - -
5211 Postage 200 - - - - - - - - - - - - -
5211 - Other Legal-Hearings 25,000 - - - - - - - - - - - - -
Total Petition Expense 25,300 - - - - - - - - - - - - - 25,300 0.0%
Total Rent Appeals Board Revenue 84,730 42,114 30,380 10,439 2,128 - 880 - - - - - (88,388) (2,447)
Total Rent Appeals Board Expense 84,730 5,314 806 - - - 2,679 - - - 11,851 4,434 5,684 30,768
Monthly NET INCOME (LOSS) - 36,800 29,574 10,439 2,128 - (1,799) - - - (11,851) (4,434) (94,072) (33,215)
Current Fund Balance by Month 303,791 340,591 370,165 380,604 382,732 382,732 380,933 380,933 380,933 380,933 369,082 364,648 270,576
Nov Dec YTD Actual YTD Remaining Budget YTD % OctCalendar Year 2020 2020 Budget Jan Feb Mar Apr May Jun Jul Aug Sep
R:\RAB Reports & Spreadsheets\RAB 2020\RAB by Month P&L 2020
Assets
Cash in Bank $271,316.37
Due from Petitioner -
Total Assets $271,316.37
Liabilities & Fund Balance
Liabilities
Accounts Payable 0.00
Petitioner Deposit 740.16
Total Liabilities 740.16
Fund Balance
Unrestricted as of December 31, 2019 303,790.94
Current Year Income (Loss) (33,214.73)
Total Fund Balance as of June 30, 2020 270,576.21$
Total Liabilities and Fund Balance $271,316.37
City of Rohnert Park
Rent Appeals Board
Balance Sheet
As of December 31, 2020
For Management Purposes Only
Prepared by City Finance Department
2020 Budget
Year to Date
Actual
Budget to
Actual
Variance
Income
Annual Rent Control Fee Income 84,730.00$ 82,932.48$ 1,797.52$
Interest Income - 3,654.84 (3,654.84)
Petition Revenue - - -
Total Income 84,730.00$ 86,587.32$ (1,857.32)$
Expenses
City Staff Costs 15,000.00$ 20,912.50$ (5,912.50)$
Petition Expenses 25,300.00 - 25,300.00
City Attorney Expenses - RAB 15,000.00 4,513.60 10,486.40
City Overhead Costs from Cost Allocation Plan*2,830.00 2,057.50 772.50
Rules Update Project 26,000.00 3,284.46 22,715.54
Postage and Shipping 300.00 - 300.00
Office Supplies/Duplication 100.00 - 100.00
Liability Insurance - - -
Meetings and Travel 100.00 - 100.00
Advertising- Sonoma Media 100.00 - 100.00
Contract Services -Language People - - -
Add to Reserves - -
Total Expenses 84,730.00$ 30,768.06$ 53,961.94$
Net Income(Loss)-$ 55,819.26$ (55,819.26)$
Fund Balance, June 30, 2019 303,790.94
Write Off 12/22/2020 (89,033.99)
Fund Balance, December 31, 2020 270,576.21$
*Allocated costs of shared City services from the City Manager, Finance and Human Resource Departments.
Prepared by City Finance Department
City of Rohnert Park
Rent Appeals Board
Income Statement
For the Year Ended December 31, 2020
For Management Purposes Only