2021/05/06 Mobile Home Park Rent Appeals Board Agenda Packet
City of Rohnert Park
Mobile Home Parks Rent Appeals Board
A G E N D A
Thursday, May 6, 2021 -- 6:00 P.M.
* COVID-19 NOTICE *
Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department
of the State of California and the Sonoma County Health Official’s March 17, 2020 and March
31, 2020 Shelter in Place Orders, the Mobile Home Parks Rent Appeals Board Meeting will
not be physically open to the public and Board Members will be teleconferencing into the
meeting via Zoom Video Communications software.
How to observe the Meeting:
To maximize public safety while still maintaining transparency and public access, members of
the public can observe the meeting by visiting meeting central on our website
https://www.rpcity.org/city_hall/city_council/meeting_central
How to submit Public Comment:
Members of the public may provide public comment by sending comments to the Recording
Secretary by email at rab@rpcity.org. Comments are requested by 3:00 p.m. on the day of the
meeting, but can be emailed until the close of the Agenda Item for which the comment is
submitted. Email comments must identify the Agenda Item Number in the subject line of the
email and should be a maximum of 350 words, which corresponds to approximately 3 minutes of
speaking time. The comments will be read for the record, with a maximum allowance of 30
minutes of total public comments, subject to the Chair’s discretion. If a comment is received
after the agenda item is heard but before the close of the meeting, the comment will still be
included as a part of the record of the meeting but will not be read for the record or considered in
connection with the agenda item.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL (Finnigan___ Kirby___ Bolanos ___ Taylor___ Davis___)
4. ACKNOWLEDGEMENT OF POSTING OF AGENDA. Agenda posted in a
minimum of three public places: Community Center, Public Safety Building & City Hall.
5. PUBLIC COMMENT (Items not on Agenda). Persons who wish to speak to the Board
regarding an item that is not on the agenda may do so at this time.
6. CONSENT CALENDAR – APPROVAL OF MINUTES
7. AGENDA ITEMS
7.1 Consider Adoption of Fiscal Year 2021-22 Budget
7.2 Consider Adoption of Resolution to Approve the Use of Action Minutes for
Board Meetings and Revise the Bylaws to Include a Section on Meeting Minutes
8. ITEMS FROM THE BOARD
9. ITEMS FROM THE STAFF
10. SECOND PUBLIC COMMENT PERIOD (Items not on Agenda)
11. NEXT REGULARLY SCHEDULED MEETING
12. ADJOURNMENT
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DATE: May 6, 2021
TO: Rent Appeals Board
FROM: Jenna Garcia, Housing Administrator & Manuel Orozco, Accounting Supervisor
SUBJECT: Item 7.1: Consider Adoption of Fiscal Year 2021-22 Budget
RECOMMENDED ACTION:
Adopt Resolution No. 2021-01, approving and adopting a budget for Fiscal Year 2021-22.
BACKGROUND:
At its April 1, 2021 meeting, the Board held a study session to consider a proposed budget for Fiscal Year 2021-22. The Board directed staff to return to the May meeting with the proposed
budget for Board’s approval. At this time, the Board is being asked to adopt a fiscal year budget
which will be in effect from July 1, 2021 through June 30, 2022.
Also at the April 1, 2021 meeting, the Board directed staff to look into the option of applying surplus deposit funds remaining from a completed 2016 landlord petition filed by Rancho Verde Mobile Home Park (RVP) toward an unpaid balance from a 2014 landlord petition also filed by
RVP. Staff investigated and determined that this is allowable. We discuss this in more detail in
the section below.
DISCUSSION:
Fiscal Year 2021-22 Budget
Going into the current calendar year, the Board had $270,236 in its bank account. (This balance
reflects the write-off of the $89,034 outstanding balance from the 2014 Rancho Verde petition.) Of the $270,236, $100,000 has been set aside as reserves and $39,831 has been allocated to cover the six-month budget period of January 1 to June 30, 2021, leaving $130,405 remaining in the fund balance. Note that the fund balance assumes that all operational funds budgeted for the
current six-month budget period will be expended, which is not likely to happen. The “true” fund
balance as of July 1, 2021 will be $130,405 plus any unexpended operational funds budgeted for the period of January 1, 2021 through June 30, 2021.
Reserves are funds set aside by the Board for specific purposes including the cost of tenant petitions that arise and unanticipated operational expenses. Funds in reserves may not be
accessed without prior Board approval. Funds currently in fund balance will be utilized for the upcoming Fiscal Year 2021/22 operational budget, which starts July 1, 2021. The Board will collect its registration fees in February 2022, which will be added to fund balance. Table 1 below shows the current fund structure and the amount of funds available in each fund type.
CITY OF ROHNERT PARK
Mobile Home Rent Appeals Board
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Table 1: Current Fund Structure
Fund Type Definition Amount
Reserves
Money set aside for specific purposes, would
cover tenant petitions and unanticipated
operational expenses
$100,000
Operational
Funds
Covers normal operational budgeted expenses $39,831
Fund Balance
Funds remaining in the fund after operations
and reserves are covered
$130,405
Exhibit A to Resolution 2021-01 is the proposed budget worksheet for Fiscal Year 2021-22. The budget includes expected revenue and expenses for the upcoming fiscal year. Table 2 below
shows the amount proposed for each category in the budget and a brief description of the cost.
Table 2: Proposed Budget by Category
Category Amount Description
Total Expected
Revenue
$101,731 Includes $60,000 budgeted in the event of a landlord
petition. This revenue is offset to the expenditure
below.
Landlord Petitions $60,000 Budgeted in the event of landlord petition, which are
paid for by landlord. Offset in revenue section
below.
Tenant Petitions $10,000
Budgeted in the event of tenant petition. Tenants
pay $50 per petition, remaining costs are paid for
the Rent Appeals Board. Costs associated include
duplication, postage, legal support and hearings.
Total Staff $41,500 Includes costs of development services staff and the
City Attorney in supporting the regular operations of
the Board.
Total Project $20,000 Funds budgeted for Records Retention Project,
which will allow the Board to sort, purge and scan
the Board’s physical files to be converted into an
electronic format. This is expected to be a two-year
project.
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Total Operational $1,620 Includes office supplies, postage and shipping,
advertising and the cost allocation plan (see note
below.)
Total Expenses $133,120 Total expenses; includes the $60,000 in the event of
a landlord petition. This expense is offset by the
revenue above.
Expenses without
Landlord Petition
$73,120
Total Revenue $101,731 Total expected revenue; includes the $60,000 in the
event of a landlord petition.
Revenue without
Landlord Petition
$41,731
Rancho Verde Mobile Home Park Petition Funds
In April 2014, Rancho Verde Mobile Home Park (RVP) submitted a petition to the Rent Appeals
Board for a capital improvement pass-through (CIPT) to recoup the costs of repaving the asphalt
roadways in the park. The total Rent Appeals Board costs incurred by this petition were $129,034, of which RVP submitted payment for $40,000. The Board demanded payment of the outstanding $89,034 in four formal letters and adopted a resolution demanding that RVP reimburse the Board for these costs incurred, but received no payment or response from RVP.
Staff discussed the Board’s options for bill collection with the City Attorney’s office, who
informed us that the only route left to the Board would be to file a lawsuit against RVP. This would have likely cost substantially more than the $89,034 the Board was attempting to collect from RVP, so the Board chose not to pursue this option. At its October 1, 2020 meeting, the Board adopted a resolution authorizing the write-off of the outstanding accounts receivable
balance for the 2014 RVP petition costs in the amount of $89,034.
At the time that RVP submitted the 2014 petition, there was no formal reimbursement agreement for landlord petitions in place and the Board did not have the power to cease work on a landlord petition if the landlord was overdrawn on their petition deposit. On January 5, 2017, the Board
approved an amendment to the Mobile Home Parks Rules and Regulations (“Rules”) to
incorporate a reimbursement agreement for landlord petitions and appeals, and include a form Reimbursement Agreement as an Exhibit.
In December 2016, RVP submitted another petition to the Rent Appeals Board for a different CIPT project. Due to the amendment made to the Rules and Regulations, the Board was fully
reimbursed for all costs incurred for this petition. After the petition was complete, there was
$740 remaining in RVP’s deposit account, which was not utilized for the petition. Per the Board’s request, staff looked at the option to apply the surplus deposit funds from the 2016 petition to the outstanding balance from the 2014 petition. Staff have determined that this is allowable and this adjustment does not require Board action. Staff will transfer the $740 in
surplus deposit funds from the 2016 petition to the outstanding balance of the 2014 petition. This
will reduce the total amount of the accounts receivable write-off related to the 2014 petition to $88,294.
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FINANCIAL IMPACT: Adoption of Resolution 2021-01 would approve a fiscal year budget in
the amount of $133,120, including $60,000 budget for landlord petitions, which would be offset by revenue collected through cost recovery if a landlord petition were filed. Excluding the $60,000 for landlord petitions, the budgeted expenses are $73,120, which would leave at least $57,285 in fund balance and $100,000 in reserves.
STAFF RECOMMENDATION: Staff recommends the Board adopt Resolution 2021-01, approving a budget for Fiscal Year 2021-22. This is consistent with the Board’s prior direction.
Planning Manager Approval Date: 4/30/21
Attachments (list in packet assembly order):
1. Resolution 2021-01
a. Exhibit A: Proposed FY 2020-21 Budget Worksheet
RESOLUTION NO. 2021-01 A RESOLUTION OF THE ROHNERT PARK RENT APPEALS BOARD APPROVING AND ADOPTING A BUDGET FOR FISCAL YEAR 2021-22 WHEREAS, paragraph N of Section 9.70.030 of the Rohnert Park Municipal Code
authorizes the Rohnert Park Rent Appeals Board (“Board”) to finance its reasonable and necessary expenses by charging mobile home park owners an annual registration fee which may be passed through to residents on rent control in the form of rent increases prorated over the year; and
WHEREAS, the Board received and reviewed a proposed budget for Fiscal Year 2021-22 (Exhibit A) in the amount of $133,120; and WHEREAS, the Board conducted a budget study session at its April 1, 2021 meeting and directed staff to return the May 6, 2021 meeting with the proposed budget for the Board’s approval; and WHEREAS, the Board adopted $133,120 (Recommended) for its proposed Fiscal Year
2021-22 Budget which will allow for the adequate implementation of the Mobile Home Ordinance according to the adopted Board rules. NOW, THEREFORE, BE IT RESOLVED, by the Rohnert Park Rent Appeals Board
that it does hereby approve and adopt the proposed Fiscal Year 2021-22 Budget, a copy of which
is attached hereto and is made a part of this Resolution.
DULY AND REGULARLY ADOPTED by the Rohnert Park Rent Appeals Board this
6th day of May, 2021.
ROHNERT PARK MOBILE HOME PARKS RENT APPEALS BOARD ______________________________________ ATTEST: Chair _______________________________ Secretary
AYES: ___ NOES: ___ ABSENT: ___ ABSTAIN: ___
FY 2021-22 BUDGET WORKSHEET RESO 2021-01 - EXHIBIT A
Proposed Budget Notes
Expected Revenue:
3410 Interest Allocation $1,900.00 Expected interest from cash in the bank
3622 Landlord Petitions $60,000.00 Budgeted in event of landlord petition. Offset to expenditure below.
3621 Registration Fee $39,831.00
This is a projection, 2022 Registration Fee will be set in October 2021, based
on actual expenditures from January 1 - June 30, 2020.
Total Expected Revenue $101,731.00
Petitions:
5211 Landlord Petition Expenditures $60,000.00
Budgeted in event of landlord petition, which are paid for by landlord.
Offset in revenue section below.
5224 Tenant Petition Expenditures $10,000.00
Budgeted in event of tenant petition. Tenants pay $50 per petition,
remaining costs are paid for the Rent Appeals Board.
Total Petitions Expenses $70,000.00
Staffing Costs:
6110 City Attorney $15,000.00
6108 Development Services $26,500.00
Total Staff Expenses $41,500.00
Special Projects:
6109 Special Projects Expenses $20,000.00 Records retention project.
Total Project Expenses $20,000.00
Operational Expenses:
5100 Office Supplies $150.00
5130 Postage & Shipping $126.00
5240 Advertising $100.00
6425 Cost Allocation Plan $1,244.00
Total Operational Expenses $1,620.00
Total Budgeted Revenue $101,731.00
Revenue without Landlord Petition $41,731.00
Total Budgeted Expenses $133,120.00
Expenses without Landlord Petition $73,120.00
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DATE: May 6, 2021
TO: Rent Appeals Board
FROM: Jenna Garcia, Housing Administrator
SUBJECT: Item 7.2: Consider Adoption of Resolution to Approve the Use of Action
Minutes for Board Meetings and Amend the Bylaws to Include a Section on Meeting Minutes
RECOMMENDED ACTION: Adopt Resolution 2021-02 approving the use of Action Minutes for Board Meetings and amending the Bylaws to include a section on Meeting Minutes.
BACKGROUND & DISCUSSION: Historically, the Board has recorded meeting minutes
using a summary style. While not verbatim, summary minutes do include a moderate level of
detail about the presentations and discussion around each agenda item in the meeting. Summary minutes can take a long time to produce – staff frequently spends 6-8 hours after each Board meeting developing and reviewing the meeting minutes. The high time commitment associated with developing the minutes has often resulted in staff falling behind in this task.
Although the Board has historically used summary minutes, there are no legal requirements or
stipulations in the Mobile Home Park Ordinance, Rent Appeals Board Rules and Regulations or Bylaws to do so. Because all Board meetings are live streamed, recorded and saved to the City’s website, members of the Board and the public can access and view the meetings in their entirety at any time.
As the name suggests, Action Minutes focus on the specific actions that occurred in the meeting
– providing a sort of “table of contents” for the meeting. The Rohnert Park City Council and other City boards and commissions currently use Action Minutes for their meetings. Included as an example are the minutes from the Rohnert Park City Council meeting on April 13, 2021 (Attachment 3.) Action Minutes include the following information:
• Name of the legislative body, date, time, and place of the meeting;
• Names of the members present and absent;
• Brief description, or title, of the items discussed in the order that the discussion took place;
• A listing of all people who spoke to an item;
• All motions made by the legislative body, including who made the motion, who seconded the motion, and the vote;
• All actions taken, including by Consensus;
• On all Oral Communications items, the name of the person addressing the legislative body, and a brief description of the topic;
• Time of adjournment.
In addition to being more time and cost efficient, Action Minutes are generally considered a “best practice” because they are more objective and thus less open to interpretation than summary minutes. If someone is reading the Action Minutes for a meeting and desires more
CITY OF ROHNERT PARK
Mobile Home Rent Appeals Board
2
detail on one section, they can watch the recording and draw their own conclusions from the
discussion.
Due to the high time commitment and cost of producing summary minutes, along with the fact that the Board is not required to use summary minutes, staff is recommending that the Board move to an Action Minutes model for its meetings. Resolution 2021-02 (Attachment 1) would
approve the move to Action Minutes. Staff is recommending that this change be effective as of
January 1, 2021 as it would allow staff to use the Action Minutes model for the meetings the Board has already held in 2021.
Additionally, the resolution would amend the Bylaws to add a section on procedures around meeting minutes. Included as Attachment 2 is a redlined version of the Bylaws with staff’s
proposed edits. Staff is proposing adding Section 9 – Meeting Minutes to define the Board’s
procedures around meeting minutes:
Section 9 - Meeting Minutes. The City Staff Liaison shall be responsible for the
preparation of the Minutes for each Board meeting. Once approved by the Board, the
prepared Minutes become part of the official record of the meeting and are entered into
the City archives as such. Per the City’s Records Retention Schedule, Minutes are
maintained permanently and audio/video recordings of the Board meetings are available
for a period of five years. The City Staff Liaison shall place the proposed Minutes, for
one or more prior meetings, on an agenda of a subsequent meeting for approval by the
Board. Board Commissioners have the right to recommend corrections to the proposed
Minutes at the Board meeting where the proposed Minutes are on the agenda for
approval for the purpose of better describing the action that was taken by the legislative
body. A majority vote of the Board is needed to make revisions to the draft Minutes.
In accordance with Resolution No. 2021-02 establishing Action Minutes, and for the
purpose of reflecting what action was taken by the Board, each set of Board Minutes shall
include:
(a) Name of the legislative body, date, time, and place of the meeting;
(b) Names of the members present and absent;
(c) Brief description, or title, of the items discussed in the order that the discussion
took place;
(d) A listing of all people who spoke to an item;
(e) All motions made by the legislative body, including who made the motion, who
seconded the motion, and the vote;
(f) All actions taken, including by Consensus;
(g) On all Oral Communications items, the name of the person addressing the
legislative body, and a brief description of the topic;
(h) Time of adjournment.
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OPTIONS CONSIDERED:
1. Adopt Resolution 2021-02 approving the use of Action Minutes for Board Meetings and amending the Bylaws to include a section on Meeting Minutes, per Exhibit A of the attached Resolution (recommended.) 2. Request a continuation of this item and direct staff to bring the resolution back for adoption
at the next Board meeting.
3. Do not adopt Resolution 2021-02 (not recommended.)
Planning Manager Approval Date: 4/30/21
Attachments (list in packet assembly order):
1. Resolution 2021-02
a. Exhibit A: Rent Appeals Board Bylaws with Proposed Revisions
2. Rent Appeals Board Bylaws with Proposed Revisions - REDLINE
3. Rohnert Park City Council Meeting Minutes for April 13, 2021
RESOLUTION NO. 2021-02
A RESOLUTION OF THE ROHNERT PARK RENT APPEALS BOARD APPROVING
THE USE OF ACTION MINUTES FOR BOARD MEETINGS AND AMENDING
THE BOARD BYLAWS ARTICLE II, SECTION 9 - MEETING MINUTES WHEREAS, Ordinance No. 494, now codified as Chapter 9.70, MOBILEHOME ORDINANCE (the “Ordinance”) in the Rohnert Park Municipal Code was adopted by the
electorate in December, 1987, as an initiative measure; and
WHEREAS, Section 9.70.030 of the Ordinance establishes the Rent Appeals Board; and
WHEREAS, in the interest of efficiency, objectivity and consistency with other City of Rohnert Park boards and commissions, the Board wishes to record their meeting minutes as Action Minutes instead of summary minutes; and
WHEREAS, the Board has established Bylaws to establish procedural rules for conducting regular public meetings; and
WHEREAS, the Board’s Bylaws do not currently include procedures for meeting minutes.
NOW, THEREFORE, BE IT RESOLVED that the Rohnert Park Mobile Home Rent
Appeals Board hereby approves the use of Action Minutes for Board Meetings, which shall be retroactively effective as of January 1, 2021. BE IT FURTHER RESOLVED that the Board hereby adopts the amended Bylaws as
provided in Exhibit A.
DULY AND REGULARLY ADOPTED by the Rohnert Park Rent Appeals Board this 6th day of May, 2021.
Chairperson:
ATTEST:
Board Secretary
AYES: ____ NOES: ____ ABSENT: ____ ABSTAIN: ____
RESO 2021-02 EXHIBIT A
BYLAWS
OF THE
ROHNERT PARK RENT APPEALS BOARD
PROCEDURAL RULES AND BYLAWS
FOR CONDUCTING PUBLIC MEETING
Rohnert Park Rent Appeals Board
Adopted April 7, 1988
Amended 12/2/93 Res. 93-07 Section 5
Amended 4/20/95 Res. 95-01 Section 2.5
Amended 9/27/96 Res. 96-07 Section 5
Amended 3/6/14 Res. 14-01 Section 5
Amended 8/7/14 Res. 14-02 Section 8
Amended 2/1/18 Res. 18-02 Section 10, Section 25
Amended 5/6/21 Res. 21-02 Section 9
BYLAWS 1 ROHNERT PARK RENT APPEALS BOARD
BYLAWS
OF THE ROHNERT PARK RENT APPEALS BOARD
ARTICLE I. PURPOSE
Section 1 - Purpose of Bylaws. The purpose of these bylaws is to provide guidelines and rules of
conduct and operation for the Rohnert Park Rent Appeals Board, hereinafter referred to as the
"Board."
ARTICLE II. ORGANIZATION
Section 2 – Board Membership. In accordance with Rohnert Park City ordinance No. 494, the
Board consists of five (5) commissioners. The Commissioners shall be appointed by the Rohnert
Park City Council, hereinafter referred to as the "Council." (Municipal Code 9.70.030.A. and D.)
Section 3 - Vacancies on the Board. Vacancies on the Board shall be filled by the Council.
(Municipal Code 9.70.030.L.)
Section 4 – Regular Meetings of the Board. There shall be one regular meeting of the Board each
month on the first Thursday of the month commencing at 6:00 o'clock p.m. All meetings shall be
open to the public. In the event there is no agenda and no business to be transacted at a regular
meeting, the regular meeting scheduled for that date shall be continued to the next regular meeting
date. (Ordinance No. 622; Municipal code 9.70.030.H; Government Code Section 54954.) [Res.
96-07: Res. 93-07: Res. 2014-01]
Section 5 – Special Meetings of the Board. Special meetings of the Board may be called at the
request of no less than two (2) commissioners. (Municipal code 9.70.030.H.)
Section 6 --Meetings Open to Public. All meetings shall be open to the public. (Municipal Code
9.70.030.H.; Government Code Section 54953.)
Section 7 – Order of Business of the Board. The order of business of the Board shall be:
Call to Order
Pledge of Allegiance
Roll Call
Ackowledgement of Posting of Agenda
Public Comment (on items not on the agenda)
Consent Calendar
Agenda Items
Items from the Board
Items from Staff
Second Public Comment Period (on items not on the agenda)
Adjournment
BYLAWS 2 ROHNERT PARK RENT APPEALS BOARD
Section 8 - Posting of Agenda. At least 72 hours before a regular meeting, the Board, the Secretary
to the Board or some other designee of the Board shall post an agenda containing a brief general
description of each item of business to be transacted or discussed at the meeting. The agenda shall
specify the time and location of the regular meeting and shall be posted in a location that is freely
accessible to members of the public. No action shall be taken on any item not appearing on the
agenda unless the Board determines:
(l) That an emergency exists by a majority vote of the Board. For the purpose of this section, an
emergency situation is:
(a) A work stoppage or other activity which severely impairs public health, safety, or both,
as determined by a majority of the members of the legislative body; or
(b) A crippling disaster which severely impairs public health, safety, or both, as determined
by a majority of the Board.
or
(2) That the need to take action arose subsequent to the posting of the agenda as above provided.
Such a determination must be made by a two-thirds vote of the Board. if less than two-thirds of
the Board is present, then the determination must be made by the unanimous vote of all
commissioners present.
or
(3) That the item on the agenda was posted in accordance with the first paragraph of this section
for a previous meeting of the Board occurring not more than five (5) calendar days before the date
action is taken on the item and at the previous meeting the item was continued to the meeting at
which the action is being taken. (Government Code Section 54954.2)
Section 9 - Meeting Minutes. The City Staff Liaison shall be responsible for the preparation of
the Minutes for each Board meeting. Once approved by the Board, the prepared Minutes become
part of the official record of the meeting and are entered into the City archives as such. Per the
City’s Records Retention Schedule, Minutes are maintained permanently and audio/video
recordings of the Board meetings are available for a period of five years. The City Staff Liaison
shall place the proposed Minutes, for one or more prior meetings, on an agenda of a subsequent
meeting for approval by the Board. Board Commissioners have the right to recommend
corrections to the proposed Minutes at the Board meeting where the proposed Minutes are on the
agenda for approval for the purpose of better describing the action that was taken by the
legislative body. A majority vote of the Board is needed to make revisions to the draft Minutes.
In accordance with Resolution No. 2021-02 establishing Action Minutes, and for the purpose of
reflecting what action was taken by the Board, each set of Board Minutes shall include:
BYLAWS 3 ROHNERT PARK RENT APPEALS BOARD
(a) Name of the legislative body, date, time, and place of the meeting;
(b) Names of the members present and absent;
(c) Brief description, or title, of the items discussed in the order that the discussion took
place;
(d) A listing of all people who spoke to an item;
(e) All motions made by the legislative body, including who made the motion, who
seconded the motion, and the vote;
(f) All actions taken, including by Consensus;
(g) On all Oral Communications items, the name of the person addressing the legislative
body, and a brief description of the topic;
(h) Time of adjournment.
Section 10 – Meetings, Rules of Procedure. The rules of parliamentary procedure as set forth in
Rosenberg’s Rules of Order shall govern all meetings of the Board, except as otherwise provided
in these bylaws.
Section 11 - Meetings, Conduct. The Board shall assure the right of the public to a fair and
impartial hearing and shall maintain the dignity and personal integrity of all who participate.
Personal abuse of any meeting participant shall not be tolerated by the Board.
Section 12 - Meetings, Procedure. The Chairperson shall require that parliamentary procedures be
adhered to by all who wish to be heard.
During the course of the hearing, commissioners, staff members, proponents, opponents, and other
interested persons shall direct all questions through the Chairperson. Direct questioning of
witnesses may be allowed at the discretion of the Chairperson The Chairperson shall recognize
and accept testimony from all who wish to be heard. Repetitious and irrelevant testimony shall not
be accepted. Reading of repetitious letter and petitions shall not be permitted. Such documents
may be filed with the Secretary so that the record shall show the names of the persons supporting
or opposing an application. Speakers may be limited at the time of presentation.
Section 13 – Meetings, Representation of Parties. The real parties in interest, including the
applicant or any party having a substantial interest in the hearing, may be represented by counsel
or a spokesperson.
Section 14 - Meetings, Exhibits. All exhibits, documents or other physical evidence used by the
applicant or other interested parties and determined to be necessary and required shall become part
of the record and retained by the Board. Supplementary evidence shall be returned after the
decision becomes final.
Section 15 - Meetings, Sworn Testimony. Witnesses need not be sworn. The Chairperson may
request that witnesses be sworn in cases where the Board finds it necessary or appropriate. Each
witness shall be required to approach the microphone and give his/her full name and address for
the record before testifying.
BYLAWS 4 ROHNERT PARK RENT APPEALS BOARD
Section 16 – Meetings, Cross-Examination. The Board shall retain the right to cross-examine
witnesses. If other present wish to ask questions of any witness, such questions should be directed
through the Chairperson. The Chairperson may use his/her discretion in allowing such questioning.
Section l7 - Notification, Special Meetings. (a) Each commissioner shall be notified of the time,
place and purpose of each special meeting. Said notice shall be given by the Secretary and shall
be served-personally or in writing at least twenty-four (24) hours before the time appointed for
such meeting
(b) Notice shall also be given to the newspaper(s) of general circulation, in all instances, and other
media which have requested notice, in writing, such-notification to be given at least twenty-four
(24) hours prior to the meeting. No business shall be transacted at any special meeting other than
that named in the call therefor. (Government Code Section 54956)
Section 19. Adjournment of Meetings and Hearings. The Board may adjourn any regular,
adjourned regular, special or adjourned special meeting to a time and place specified in the order
of adjournment. If all commissioners are absent from any regular or adjourned regular meeting
the. Clerk or Secretary of the Board may declare the meeting adjourned to a stated time and place
and shall cause a notice of the adjournment to be given in the same manner as provided in Section
18 for special meetings. A copy of the order or notice of adjournment shall be conspicuously posted
on or near the door of the place where the regular, adjourned regular, special or adjourned special
meeting was held within twenty-four (24) hours after the time of the adjournment. When a regular
or adjourned regular meeting is adjourned as provided in this section, the resulting adjourned
regular meeting is a regular meeting for all purposes. When an order of adjournment any meeting
fails to state the hour at which the adjourned meeting is to be held' it shall be held at the hour
specified for regular meetings by Board bylaw. (Government Code Section 54955.)
Section 20 - Continuance of Meeting or Hearing. Any hearing being held, or noticed or ordered to
be held, by the Board at any meeting may by order or notice of continuance be continued or to any
subsequent meeting of the Board in the same manner and to the same extent set forth in Section
19 for the adjournment of meetings; provided, that if the hearing is continued to a time less than
24 hours after the time specified in the order or notice of hearing, a copy of the order or notice of
continuance of hearing shall be posted immediately following the meeting at which the order or
declaration of continuance was adopted or made. (Government Code Section 54955.I)
Section 21 - Quorum. Three (3) commissioners shall constitute a quorum of the Board. In the event
an insufficient number of commissioners are present to constitute a quorum the regular meeting of
the Board shall be continued to the next regular unless a special meeting is called before the next
regularly scheduled meeting. (Municipal Code 9.70.030.1)
Section 22 – Votes Required for a Decision. The affirmative vote of three (3) commissioners is
required for a decision including but not limited to motions, regulations and orders of the Board.
(Municipal Code 9.70.030.J.)
BYLAWS 5 ROHNERT PARK RENT APPEALS BOARD
Section 23 - State Laws. All provisions of the Government Code (including Sections 54950 et seq.,
the Ralph W' Brown Act) shall be followed in the scheduling, notification and conduct of all
meetings of the Board. (Municipal Code 9.70.030.H.; Government Code Section 54950, et. seq.)
ARTICLE III– OFFICERS AND COMMITTEES
Section 24 - Officers. The officers of the Board shall be a Chairperson and a Vice Chairperson.
The Chairperson and the Vice Chairperson shall be elected annually by the Board. The Chairperson
shall preside at all meetings of the Board during his or her term of office. (Municipal Code
9.70.030.A.)
Section 25 - Term of Office. Commissioners shall hold office for a term of four (4) years from the
date of appointment by the Council. There shall be no limitation on the number of terms a
commissioner may serve. (Ordinance No. 913; Municipal Code 9.70.030.E.; Government Code
Section 54954.) ]
Section 26 – Duties of Officers. The Chairperson selected annually by the commissioners shall
preside over the meeting(s). In the event the Chairperson is unable to preside at the meeting, the
vice chairperson selected by the commissioners shall preside.
The Secretary to the Board shall perform the duties required by law, and he/she shall keep a true
and complete record of the proceedings of the Board and shall have charge of all books and
documents, and papers which properly belong to his/her office, or to the Board. The Secretary
shall also maintain and keep in his or her office all hearing dockets. (Municipal Code 9.70.030.K.
and M.)
BYLAWS
OF THE
ROHNERT PARK RENT APPEALS BOARD
PROCEDURAL RULES AND BYLAWS
FOR CONDUCTING PUBLIC MEETING
Rohnert Park Rent Appeals Board
Adopted April 7, 1988
Amended 12/2/93 Res. 93-07 Section 5
Amended 4/20/95 Res. 95-01 Section 2.5
Amended 9/27/96 Res. 96-07 Section 5
Amended 3/6/14 Res. 14-01 Section 5
Amended 8/7/14 Res. 14-02 Section 8
Amended 2/1/18 Res. 18-02 Section 10, Section 25
Amended 5/6/21 Res. 21-02 Section 9
BYLAWS 1 ROHNERT PARK RENT APPEALS BOARD
BYLAWS
OF THE ROHNERT PARK RENT APPEALS BOARD
ARTICLE I. PURPOSE
Section 1 - Purpose of Bylaws. The purpose of these bylaws is to provide guidelines and rules of
conduct and operation for the Rohnert Park Rent Appeals Board, hereinafter referred to as the
"Board."
ARTICLE II. ORGANIZATION
Section 2 – Board Membership. In accordance with Rohnert Park City ordinance No. 494, the
Board consists of five (5) commissioners. The Commissioners shall be appointed by the Rohnert
Park City Council, hereinafter referred to as the "Council." (Municipal Code 9.70.030.A. and D.)
Section 43 - Vacancies on the Board. Vacancies on the Board shall be filled by the Council.
(Municipal Code 9.70.030.L.)
Section 54 – Regular Meetings of the Board. There shall be one regular meeting of the Board each
month on the first Thursday of the month commencing at 6:00 o'clock p.m. All meetings shall be
open to the public. In the event there is no agenda and no business to be transacted at a regular
meeting, the regular meeting scheduled for that date shall be continued to the next regular meeting
date. (Ordinance No. 622; Municipal code 9.70.030.H; Government Code Section 54954.) [Res.
96-07: Res. 93-07: Res. 2014-01]
Section 65 – Special Meetings of the Board. Special meetings of the Board may be called at the
request of no less than two (2) commissioners. (Municipal code 9.70.030.H.)
Section 76 --Meetings Open to Public. All meetings shall be open to the public. (Municipal Code
9.70.030.H.; Government Code Section 54953.)
Section 87 – Order of Business of the Board. The order of business of the Board shall be:
Call to Order
Pledge of Allegiance
Roll Call
Ackowledgement of Posting of Agenda
Public Comment (on items not on the agenda)
Consent Calendar
Agenda Items
Items from the Board
Items from Staff
Second Public Comment Period (on items not on the agenda)
Adjournment
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BYLAWS 2 ROHNERT PARK RENT APPEALS BOARD
Section 98 - Posting of Agenda. At least 72 hours before a regular meeting, the Board, the Secretary
to the Board or some other designee of the Board shall post an agenda containing a brief general
description of each item of business to be transacted or discussed at the meeting. The agenda shall
specify the time and location of the regular meeting and shall be posted in a location that is freely
accessible to members of the public. No action shall be taken on any item not appearing on the
agenda unless the Board determines:
(l) That an emergency exists by a majority vote of the Board. For the purpose of this section, an
emergency situation is:
(a) A work stoppage or other activity which severely impairs public health, safety, or both,
as determined by a majority of the members of the legislative body; or
(b) A crippling disaster which severely impairs public health, safety, or both, as determined
by a majority of the Board.
or
(2) That the need to take action arose subsequent to the posting of the agenda as above provided.
Such a determination must be made by a two-thirds vote of the Board. if less than two-thirds of
the Board is present, then the determination must be made by the unanimous vote of all
commissioners present.
or
(3) That the item on the agenda was posted in accordance with the first paragraph of this section
for a previous meeting of the Board occurring not more than five (5) calendar days before the date
action is taken on the item and at the previous meeting the item was continued to the meeting at
which the action is being taken. (Government Code Section 54954.2)
Section 9 - Meeting Minutes. The City Staff Liaison shall be responsible for the preparation of
the Minutes for each Board meeting. Once approved by the Board, the prepared Minutes become
part of the official record of the meeting and are entered into the City archives as such. Per the
City’s Records Retention Schedule, Minutes are maintained permanently and audio/video
recordings of the Board meetings are available for a period of five years. The City Staff Liaison
shall place the proposed Minutes, for one or more prior meetings, on an agenda of a subsequent
meeting for approval by the Board. Board Commissioners have the right to recommend
corrections to the proposed Minutes at the Board meeting where the proposed Minutes are on the
agenda for approval for the purpose of better describing the action that was taken by the
legislative body. A majority vote of the Board is needed to make revisions to the draft Minutes.
In accordance with Resolution No. 2021-02 establishing Action Minutes, and for the purpose of
reflecting what action was taken by the Board, each set of Board Minutes shall include:
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BYLAWS 3 ROHNERT PARK RENT APPEALS BOARD
(a) Name of the legislative body, date, time, and place of the meeting;
(b) Names of the members present and absent;
(c) Brief description, or title, of the items discussed in the order that the discussion took
place;
(d) A listing of all people who spoke to an item;
(e) All motions made by the legislative body, including who made the motion, who
seconded the motion, and the vote;
(f) All actions taken, including by Consensus;
(g) On all Oral Communications items, the name of the person addressing the legislative
body, and a brief description of the topic;
(h) Time of adjournment.
Section 10 – Meetings, Rules of Procedure. The rules of parliamentary procedure as set forth in
Rosenberg’s Rules of Order shall govern all meetings of the Board, except as otherwise provided
in these bylaws.
Section 11 - Meetings, Conduct. The Board shall assure the right of the public to a fair and
impartial hearing and shall maintain the dignity and personal integrity of all who participate.
Personal abuse of any meeting participant shall not be tolerated by the Board.
Section 12 - Meetings, Procedure. The Chairperson shall require that parliamentary procedures be
adhered to by all who wish to be heard.
During the course of the hearing, commissioners, staff members, proponents, opponents, and other
interested persons shall direct all questions through the Chairperson. Direct questioning of
witnesses may be allowed at the discretion of the Chairperson The Chairperson shall recognize
and accept testimony from all who wish to be heard. Repetitious and irrelevant testimony shall not
be accepted. Reading of repetitious letter and petitions shall not be permitted. Such documents
may be filed with the Secretary so that the record shall show the names of the persons supporting
or opposing an application. Speakers may be limited at the time of presentation.
Section 13 – Meetings, Representation of Parties. The real parties in interest, including the
applicant or any party having a substantial interest in the hearing, may be represented by counsel
or a spokesperson.
Section 14 - Meetings, Exhibits. All exhibits, documents or other physical evidence used by the
applicant or other interested parties and determined to be necessary and required shall become part
of the record and retained by the Board. Supplementary evidence shall be returned after the
decision becomes final.
Section 15 - Meetings, Sworn Testimony. Witnesses need not be sworn. The Chairperson may
request that witnesses be sworn in cases where the Board finds it necessary or appropriate. Each
witness shall be required to approach the microphone and give his/her full name and address for
the record before testifying.
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BYLAWS 4 ROHNERT PARK RENT APPEALS BOARD
Section 16 – Meetings, Cross-Examination. The Board shall retain the right to cross-examine
witnesses. If other present wish to ask questions of any witness, such questions should be directed
through the Chairperson. The Chairperson may use his/her discretion in allowing such questioning.
Section l7 - Notification, Special Meetings. (a) Each commissioner shall be notified of the time,
place and purpose of each special meeting. Said notice shall be given by the Secretary and shall
be served-personally or in writing at least twenty-four (24) hours before the time appointed for
such meeting
(b) Notice shall also be given to the newspaper(s) of general circulation, in all instances, and other
media which have requested notice, in writing, such-notification to be given at least twenty-four
(24) hours prior to the meeting. No business shall be transacted at any special meeting other than
that named in the call therefor. (Government Code Section 54956)
Section 19. Adjournment of Meetings and Hearings. The Board may adjourn any regular,
adjourned regular, special or adjourned special meeting to a time and place specified in the order
of adjournment. If all commissioners are absent from any regular or adjourned regular meeting
the. Clerk or Secretary of the Board may declare the meeting adjourned to a stated time and place
and shall cause a notice of the adjournment to be given in the same manner as provided in Section
18 for special meetings. A copy of the order or notice of adjournment shall be conspicuously posted
on or near the door of the place where the regular, adjourned regular, special or adjourned special
meeting was held within twenty-four (24) hours after the time of the adjournment. When a regular
or adjourned regular meeting is adjourned as provided in this section, the resulting adjourned
regular meeting is a regular meeting for all purposes. When an order of adjournment any meeting
fails to state the hour at which the adjourned meeting is to be held' it shall be held at the hour
specified for regular meetings by Board bylaw. (Government Code Section 54955.)
Section 20 - Continuance of Meeting or Hearing. Any hearing being held, or noticed or ordered to
be held, by the Board at any meeting may by order or notice of continuance be continued or to any
subsequent meeting of the Board in the same manner and to the same extent set forth in Section
19 for the adjournment of meetings; provided, that if the hearing is continued to a time less than
24 hours after the time specified in the order or notice of hearing, a copy of the order or notice of
continuance of hearing shall be posted immediately following the meeting at which the order or
declaration of continuance was adopted or made. (Government Code Section 54955.I)
Section 21 - Quorum. Three (3) commissioners shall constitute a quorum of the Board. In the event
an insufficient number of commissioners are present to constitute a quorum the regular meeting of
the Board shall be continued to the next regular unless a special meeting is called before the next
regularly scheduled meeting. (Municipal Code 9.70.030.1)
Section 22 – Votes Required for a Decision. The affirmative vote of three (3) commissioners is
required for a decision including but not limited to motions, regulations and orders of the Board.
(Municipal Code 9.70.030.J.)
BYLAWS 5 ROHNERT PARK RENT APPEALS BOARD
Section 23 - State Laws. All provisions of the Government Code (including Sections 54950 et seq.,
the Ralph W' Brown Act) shall be followed in the scheduling, notification and conduct of all
meetings of the Board. (Municipal Code 9.70.030.H.; Government Code Section 54950, et. seq.)
ARTICLE III– OFFICERS AND COMMITTEES
Section 24 - Officers. The officers of the Board shall be a Chairperson and a Vice Chairperson.
The Chairperson and the Vice Chairperson shall be elected annually by the Board. The Chairperson
shall preside at all meetings of the Board during his or her term of office. (Municipal Code
9.70.030.A.)
Section 25 - Term of Office. Commissioners shall hold office for a term of four (4) years from the
date of appointment by the Council. There shall be no limitation on the number of terms a
commissioner may serve. (Ordinance No. 913; Municipal Code 9.70.030.E.; Government Code
Section 54954.) ]
Section 26 – Duties of Officers. The Chairperson selected annually by the commissioners shall
preside over the meeting(s). In the event the Chairperson is unable to preside at the meeting, the
vice chairperson selected by the commissioners shall preside.
The Secretary to the Board shall perform the duties required by law, and he/she shall keep a true
and complete record of the proceedings of the Board and shall have charge of all books and
documents, and papers which properly belong to his/her office, or to the Board. The Secretary
shall also maintain and keep in his or her office all hearing dockets. (Municipal Code 9.70.030.K.
and M.)
W19
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
and Special Foundation Board Meeting
Tuesday, April 13,2021
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING AND FOUNDATION BOARD SPECIAL MEETING - CALL TO
ORDER/ROLL CALL
Mayor Giudice called the joint regular meeting to order at 5:01 p.m.,the notice for which being
legally noticed on April 8, 2021. There was no physical location for this meeting but the
agenda included language on how to observe the meeting and how to submit public comment.
Participating via Zoom Video Communications:
Gerard Giudice, Mayor
Jackie Elward, Vice Mayor
Susan H. Adams, Councilmember
Willy Linares, Councilmember
Pam Stafford, Councilmember
Absent: None.
Staff attending via Zoom Video Communications: City Manager Jenkins, Assistant City
Manager Schwartz, City Attorney Kenyon, Director of Public Works and Community Services
McArthur, Development Services Director Pawson, Finance Director Bali, Director of Public
Safety Mattos, Human Resources Director Perrault, Deputy Director of Community Services
Bagley, Deputy City Engineer Garrett, Fire Marshal Thompson, Housing Administrator Garcia,
Senior Code Compliance Officer Kirk, Senior Analyst L. Tacata, Management Analyst Beran,
Deputy City Clerk Machado and City Clerk Lopez Cuevas.
Staff Present: Information Systems (IS) Operations Manager Rowley.
2. PLEDGE OF ALLEGIANCE
Led by Mayor Giudice.
3. PRESENTATIONS
Mayor Giudice read a statement and indicated that as a husband, father, elected official and
community member, he stands in solidarity with all victims of sexual violence and honors the
courage of those who have come forward.
Attachment 3
Foundation Board Special Meeting and City of Rohnert Park Joint Regular April 13, 2021
Meeting Minutes for City Council RPFA/CDC Successor Agency Page 2 of 6
A. Mayor's Proclamation: Recognizing April as Sexual Assault Awareness Month
Mayor Giudice read the proclamation and presented it to Jessica Stillman of Verity.
B. Mayor's Proclamation: Proclaiming April as National Fair Housing Month
Mayor Giudice read the proclamation and presented it to Adriana Ames of Fair Housing
Advocate.
4.SSU SUDENT REPORT
Emily Ann Miller, Vice President of External Affairs and Yeymi Perez, Community Affairs
Senator, Sonoma State University Associated Students, Inc. (SSU ASI) provided the report and
stated that Associated Students had their election last month and all positions for 2021-2022
are filled, virtual forums to speak about re-population at SSU this fall continue, they have also
had Q&A's with pop stars and a drag bingo event. They participated in the California Higher
Education Student Summit to speak about legislation affecting SSU students and social justice
week. They advocated with Dr. Sakaki on issues related to the California State Budget. The
students continue to work to assist those with food insecurities and senior citizens during the
pandemic.
5.DEPARTMENT HEAD BRIEFING
None.
6. PUBLIC COMMENTS
Deputy City Clerk Machado read a comment submitted by April Garcia who spoke about in-
person council meetings.
7. CONSENT CALENDAR
7.A. Acceptance of Reports from Finance Department:
1. City Bills/Demands for Payment dated March 13, 2021 through April 12, 2021
2. Successor Agency to the CDC Bills/Demands for Payment dated March 2, 2021 to
March 18, 2021
3. City Council Quarterly Expense Report(January, February and March 2021)
7.13. Approval of Minutes for:
1. City Council/RPFA/Successor Agency Joint Regular Meeting, March 23, 2021
2. City Council/RPFA/Successor Agency Joint Special Meeting, April 5, 2021
7.C. Adopt Resolution 2021-037 Authorizing an Agreement for Routine Maintenance and
Energy Cost Sharing for Certain Traffic Signals with Sonoma County and Related
Actions
ACTION:Moved/seconded (Stafford/Linares)to approve the consent calendar
Motion carried by the following 5-0-0 unanimous roll call vote: AYES:
Adams, Linares, Stafford, Elward and Giudice NOES: None,
ABSTAINS: None, ABSENT: None.
Foundation Board Special Meeting and City of Rohnert Park Joint Regular April 13, 2021
Meeting Minutes for City Council RPFA/CDC Successor Agency Page 3 of 6
8. FOUNDATION BOARD REGULAR ITEMS:
A. Consider and Provide Direction for a Replacement Funding Program for Non-Profit
Fireworks Booth Operators
Senior Analyst L. Tacata presented this item. Recommended Action(s): a) Direct staff to
create a one-year grant program that will give awards to local organizations that perform
Foundation-approved projects if fireworks sales are prohibited in 2021; b) Restrict the
eligibility of applicants to the 17 local organizations that are most affected by the loss in
revenue due to the prohibition of fireworks sales for the 2021/22 Fiscal Year; c) Set the value
of total awards to be the "Replacement of Average Annual Revenue from 2015-2020" or scale
the value of the giving program to a different total; d) Set the grant awards in proportion to the
average 2015-2020 fireworks sales experience of the 17 eligible organizations; e) each eligible
applicant must demonstrate non-profit status in good standing and the operation of a primary
meeting place in the City of Rohnert Park.
PUBLIC COMMENTS: Deputy City Clerk Machado read a comment submitted by Julie
Royes and April Garcia who spoke about this item.
ACTION: Moved/seconded (Linares/Elward)to direct staff to create a 5-year grant
program as follows: Year one (2021),the seventeen (17)permit holders
will receive the 2020 year sales amount. For years two to five, the
Foundation will increase the grant program award amount for service
projects that also would open up to all non-profits to make it more
equitable (the increase ofthe award amount is to be determined at a later
date). This would be contingent upon receiving Casino funds.
Motion carried by the following 3-2-0 roll call vote: AYES: Linares,
Elward, and Giudice,NOES: Adams and Stafford, ABSTAINS:
None, ABSENT: None.
9. REGULAR ITEMS:
A. Introduce by title only and waive first reading of Ordinance No. 954, an
Ordinance of the City Council of the City of Rohnert Park Repealing and Replacing
Chapter 9.49 of the Rohnert Park Municipal Code to Prohibit the Sale and Use of
Fireworks
City Manager Jenkins presented this item. Director of Public Safety Mattos was present
answering questions of the Council. Recommended Action(s): 1) Amend the Municipal Code
to prohibit the sales and use of fireworks in the City. Sales and use of fireworks would only be
allowed when the Municipal Code is amended; 2) Prohibit the sales and use of fireworks in the
City for one year. Permitted sales and use of fireworks would be reinstated for the 2022
Independence Day season, with considerations to provisions that may be necessary to comply
with any applicable health orders; and 3) No change. Permitted fireworks sales and use will
continue.
PUBLIC COMMENTS:
Deputy City Clerk Machado read comments received in support of banning the sales and use of
fireworks in the City submitted by: Chris Meyer, Lisa Turner, Julie Royes, Diane Borr, Jaime
Foundation Board Special Meeting and City of Rohnert Park Joint Regular April 13,2021
Meeting Minutes for City Council RPFA/CDC Successor Agency Page 4 of 6
and Bonnie Black, Connie Bartlett, Karen Cappa, Catherine O'Connell, Julie Jehly, Monica
Savon, Chris Borr Mike Stricker, Richard and Suzanne Sanders
Deputy City Clerk Machado read comments received in support of allowing the sales and use
of fireworks in the City submitted by: Bailey Nelson, Erin Ballard, Gen, Genn Sutliff, Daryle
Guinn, Scott Niklewicz,Nicole Niklewicz, Shannon Potter, Fionna Laird, Gabriella Greco,
Judy Deniz, Ed Chasco, Genn Sutliff, Resident, Gerry, Jeff Bedoya and Yara Padilla.
ACTION:Moved/seconded (Adams/Stafford) to move forward with option 3 "No
change. Permitted fireworks sales and use will continue."
Motion failed by the following 2-3-0 roll call vote: AYES: Adams and
Stafford,NOES: Linares, Elward, and Giudice, ABSTAINS: None,
ABSENT: None.
ACTION:Moved/seconded(Linares/Elward)to introduce and waive first reading of
Ordinance 954, an Ordinance of the City Council of the City of Rohnert
Park, California, Repealing and Replacing Chapter 9.49 of the Rohnert
Park Municipal Code to Prohibit the Sale and Use of Fireworks. Title
Read by Mayor Giudice.
Motion carried by the following 3-2-0 roll call vote: AYES: Linares,
Elward, and Giudice,NOES: Adams and Stafford, ABSTAINS: None,
ABSENT: None.
Mayor Giudice declared a recess at 7:09 p.m. and reconvened the meeting at 7:14 p.m.
B. Receive Overview of Redistricting Process; and Discuss and Provide Direction
Regarding Retention of Demographer, Michael Wagaman of Wagaman Strategies and
Community Outreach Consultant, Tripepi Smith for Services Relating to Redistricting
City Clerk Lopez Cuevas presented this item. Also presenting were Michael Wagaman of
Wagaman Strategies and Ryder T. Smith from Tripepi Smith. Recommended Action(s):
Receive a report providing an overview of the redistricting process following the release of the
2020 Census results and provide direction to staff regarding retention of demographer Michael
Wagaman of Wagaman Strategies and community outreach consultant, Tripepi Smith, for
services relating to redistricting.
PUBLIC COMMENTS: Deputy City Clerk Machado read comments submitted by Chris
Meyer, Diane Borr and Chris Borr who spoke about this item.
ACTION: By consensus (none opposed), Council directed staff to move forward
with their recommended action and retain the services of demographer
Michael Wagaman of Wagaman Strategies and community outreach
consultant, Tripepi Smith, for services relating to redistricting.
Foundation Board Special Meeting and City of Rohnert Park Joint Regular April 13, 2021
Meeting Minutes for City Council RPFA/CDC Successor Agency Page 5 of 6
C. Discussion and Direction on the Southwest-Commerce Roundabout Landscaping
CIP Project 2017-07)
Deputy City Engineer Garrett presented this item. Peter Trio, WRT Design Architect was also
present. Recommended Action(s): Using a combination of the California Cultural and Oak
Valley concept in a layout as shown on Attachment 2 of the staff report and utilizing the valley
oak tree as the street tree for the roundabout and a combination of decomposed granite,
boulders, and shrubs from the both concepts.
PUBLIC COMMENTS: None.
ACTION: By consensus (none opposed), Council directed staff to move forward
with their recommended action to use a concept combination.
10. COMMITTEE /LIAISON/OTHER REPORTS
A. Standing Committees:
B. Liaison Reports:
1. Golf Course Oversight Committee Special Meeting (3/30)
Councilmember Linares reported on the meeting.
C. Outside Agency Appointments:
1. Sonoma Clean Power Authority Board of Directors Meeting (4/1)
Vice Mayor Elward reported on the meeting.
2. Health Action Council Meeting (4/2)
Councilmember Linares reported on the meeting.
3. Mayors' and Councilmembers' City Selection Committee. Board & General
Membership (4/8)
Mayor Giudice reported this meeting was cancelled.
4. Sonoma County Transportation Authority/Regional Climate Protection Authority
SCTA/RCPA) Board of Directors Meeting (4/12)
Mayor Giudice reported he was not able to attend this meeting but he will be reviewing
agenda materials and will report at a next meeting.
5. Redwood Empire Municipal Insurance Fund (REMIF) Board of Directors Special
Meeting (3/25)
City Manager Jenkins reported on this item.
6. Water Advisory Committee (WAC) and Technical Advisory Committee to Sonoma
Water Joint Special Meetings (4/5)
Director of Development Services Pawson and Councilmember Linares reported on this
item.
7. Santa Rosa Plain Groundwater Sustainability Agency Board of Directors Meeting (4/8)
Councilmember Stafford reported on this meeting.
8. Zero Waste Sonoma Board of Directors Special Meeting (3/30)
Councilmember Stafford reported on the meeting.
D. Other Reports:
None.
Foundation Board Special Meeting and City of Rohnert Park Joint Regular April 13, 2021
Meeting Minutes for City Council RPFA/CDC Successor Agency Page 6 of 6
11. COMMUNICATIONS
None.
12. MATTERS FROMIFOR COUNCIL
At the request of Councilmember Adams, City Manager Jenkins will add an item to this
section of the agenda at the next regular meeting for Council to discuss adding a future agenda
item about "public relations campaign to educate the public on illegal fireworks."
13. PUBLIC COMMENT
None.
14. ADJOURNMENT
Mayor Giudice adjourned the joint regular meeting at
Sylvia Lopez uev , City Clerk iudice, Mayor
City of Rohnert-P"ark City of Rohnert Park