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2021/06/08 City Council Resolution 2021-060 RESOLUTION NO. 2021-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING SALARY RANGES AND JOB DESCRIPTIONS FOR CAPITAL IMPROVEMENT PLAN (CIP) PROGRAM MANAGER, SENIOR ENGINEER, AND PROJECT COORDINATOR POSITIONS IN THE PUBLIC WORKS DEPARTMENT AND DIRECTOR OF COMMUNITY SERVICES IN THE COMMUNITY SERVICES DEPARTMENT WHEREAS, the City Council has approved a reorganization that includes moving the capital projects team from the Development Services Department to the Public Works Department and having the Deputy Director of Community Services assume overall responsibility for the Community Services Department; and WHEREAS, staff has reviewed the needs of the Public Works Department and is proposing to change the current Deputy City Engineer to Capital Improvement Plan (CIP) Program Manager and the other Deputy City Engineer to Senior Engineer; and WHEREAS, the current proposed Project Coordinator position in the City’s Fiscal Year 20-21 Public Works Department operational budget currently does not have a job description; and WHEREAS, as the Deputy Director of Community Services is assuming overall responsibility for the Community Services Department, a reclassification of the incumbent to Director of Community Services is appropriate; and WHEREAS, staff has reviewed classification and compensation structures in comparable public agencies as well as the City’s existing pay structure and determined that the proposed positions require knowledge, aptitude and training consistent with the following salary ranges: Director of Community Services – Range 71M, Capital Improvement Plan (CIP) Program Manager – Range 60M, Senior Engineer – Range 58RP (new range) and Project Coordinator – Range 50RP; and WHEREAS, the Fiscal Year 2020-21 and 2021-22 staffing plan and operational budgets for the Public Works Department can support this organization and salary structure because the change in position titles are less than the Deputy City Engineer positions in salary and the Project Coordinator position is in the proposed Public Works operational budget; and WHEREAS, the Community Services Department can support the increased salary for the Director of Community Services by $34,704. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the salary ranges and job descriptions for the Capital Improvement Plan (CIP) Program Manager, which is attached hereto as Exhibit “A,” the Senior Engineer, which is attached hereto as Exhibit “B,” the Project Coordinator, which is attached hereto as Exhibit “C,” and the Director of Community Services, which is attached hereto as Exhibit “D” and all are incorporated by this reference. DULY AND REGULARLY ADOPTED this 81h day of June, 2021. CITY O H ERT PARK G Mayor ATTEST: Sylvia Lopez Cu as, City Clerk Attachments: Exhibit A—Capital Improvement Plan (C1P)Program Manager Job Description Exhibit B—Senior Engineer Job Description Exhibit C—Project Coordinator Job Description Exhibit D—Director of Community Services ADAMS: LINARES: STAFFORD• ELWARD: GIUDICE: � AYES: ( ) ES: ( �) ABSE T: ( �) AB AIN: (e-. ) Resolution 2021-060 2 EXHIBIT A CAPITAL IMPROVEMENT PLAN (CIP) PROGRAM MANAGER (Salary Range 60M - $109,202.66 - $132,737.13) DEFINITION Under general direction, manages, directs, coordinates, and monitors Public Works programs and related activities; performs a variety of specialized technical work; supervises development and implementation of the City’s Capital Improvement Program (CIP); oversees engineering/construction project management work for capital projects, non-capital projects, and facility upgrades; ensures that project schedules, cost, and overall quality performance objectives are met across a diverse range of capital improvement projects; provides professional assistance and strategy guidance to staff regarding assigned project/programmatic area(s); fosters cooperative working relationships with state and federal agencies, business and community groups, and the public; provides responsible and complex administrative support to the Public Works Director; and performs related duties, as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Public Works Director. Exercises technical and functional direction over designated public works staff. CLASS CHARACTERISTICS This position class serves in a management capacity over multiple technical and specialized public works programs/projects and oversees regulatory compliance, asset management, and environmental assessment. An incumbent in this class is responsible for the successful completion of assigned projects within the parameters of designated budget constraints, established timelines, allotted resources, and operational objectives. The position is also responsible for providing leadership to successfully maximize operational and administrative effectiveness, resource efficiency, and positive community relations regarding assigned projects. The CIP Program Manager requires comprehensive specialized and technical knowledge and expertise in all aspects of public works activities and related project management. This class requires a high level of initiative, sound judgment, communication skills, as well as strong management and leadership skills. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.  Assumes managerial responsibility for all services and activities of the assigned division, including public projects, capital improvement programs, grading, and/or field inspection work.  Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.  Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal CIP Program Manager Page 2 of 5 reporting relationships; identifies opportunities for improvement and reviews with the Public Works Director; directs the implementation of improvements.  Plans, directs, coordinates, and reviews the work plan for the assigned division; meets with staff to identify and resolve problems, assigns work activities, projects and programs; monitors workflow; reviews and evaluates work products, methods and procedures.  Manages and participates in the development and administration of the assigned division's annual budget and the capital improvements budget.  Recommends and administers policies and procedures such as procedure guidelines, design standards, and standard plans and specifications while ensuring that operation and maintenance, financial, regulatory and legal requirements are met.  Oversees the development of consultant requests for proposal for professional and/or construction services and the advertising and bid processes; evaluates proposals and recommends project award; administers contracts after award.  Negotiates and administers contracts for construction projects; ensures contractor compliance with City standards and specifications, time and budget estimates; analyzes and resolves complex problems that may arise; recommends and approves field changes as required.  Conducts capital improvement project planning activities; provides oversight and input into the conceptual design of engineering projects; investigates and resolves problems with scope of work or cost issues of major facility upgrade and replacement projects.  Meets and confers with contractors, engineers, developers, architects, a variety of outside agencies, and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements.  Prepares, reviews and completes various reports, including City Council agenda reports, employee performance reviews and division related documentation and correspondence.  Provides technical information and instruction regarding applicable procedures and methods; interprets and explains rules, regulations and procedures; answers questions and resolves concerns.  Serves as a liaison for the Public Works Department with other City departments, divisions, and outside agencies; attends meetings, as necessary; provides staff support to commissions, committees and task forces, as necessary; negotiates and resolves significant and controversial issues.  Provides highly complex staff assistance to the Director of Public Works; prepares and presents staff reports and other necessary correspondence.  Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Engineering programs, policies, and procedures, as appropriate.  Participates on a variety of boards, commissions, committees, and task forces; attends and participates in professional groups and committees; stays abreast of new trends and innovations.  Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action.  Manages grant administration for CIP projects  Ensures proper documentation and archiving for CIP and other public works projects for asset management and public requests.  Performs other related duties as assigned. In performing the duties described above, the incumbent is expected to: • Provide outstanding and friendly customer service. • Create and maintain a respectful and collaborative working environment. CIP Program Manager Page 3 of 5 • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible. • Demonstrate care for the organization, customers, and coworkers. • Perform work of the highest quality possible. • Practice and encourage initiative and innovation to improve the workplace. QUALIFICATIONS Knowledge of:  Asset management and archiving.  Functions and procedures of public works, including, sewer and storm facilities.  Principles and practices of organization, system development, and service delivery related to area of assignment.  General construction techniques and processes.  Pertinent federal, state, and local laws, codes, and regulations including those regarding environmental and solid and hazardous wastes.  Inspection principles and techniques.  Standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.  Policies and procedures of the City and the Public Works Department.  Recent developments, research methods, current literature, and sources of information related to assigned programs and service areas.  Terminology used in area of assignment.  Principles and practices of record keeping and records management.  Principles and practices of budget preparation and administration.  Methods and techniques of data collection, research, and report preparation.  Principles of supervision and training.  Organization and operation of municipal government.  Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Ability to:  Plan, organize, direct, coordinate, administer, and evaluate assigned programs and projects.  Exercise sound judgment to determine regulatory compliance with existing laws and regulations.  Review documents and reports for completeness and accuracy.  Prepare and review the preparation of plans and specifications.  Perform a full range of responsible advanced professional level analytical, programmatic, and administrative duties in support of assigned programs, functions, and/or department involving the use of independent judgment and personal initiative.  Recommend and implement goals, objectives, policies, and procedures for providing assigned program services and activities.  Conduct accurate and thorough research and prepare clear, complete, accurate, and concise analysis, reports, and recommendations.  Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.  Analyze, assess, and address community and organizational needs related to the assigned program area and recommend plans for modifying or extending services, programs, and activities to meet community and/or organizational needs and requirements. CIP Program Manager Page 4 of 5  Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.  Research and interpret complex regulations and apply them in appropriate situations.  Organize and prioritize multiple assignments.  Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.  Participate in the preparation and administration of assigned budgets.  Understand the organization and operation of the Public Works department, other City departments, and outside agencies as necessary to assume assigned responsibilities.  Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.  Represent the City in a professional manner when working with boards, outside groups, and the general public.  Demonstrate an awareness and appreciation of the cultural diversity of the community.  Establish and maintain effective working relationships with those contacted in the course of work.  Operate modern office equipment including computer equipment and specialized software applications programs.  Communicate clearly and concisely, both orally and in writing. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor’s degree from an accredited college or university with major course work in science, engineering, or a related field and three (3) years of professional administrative or project management experience related to Public Works or environmental activities. A minimum of one (1) year of supervisory experience required. Licenses and Certifications:  Possession of, or ability to obtain, a valid California Driver’s License by time of appointment and a satisfactory driving record. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect City development sites, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although the job involves field inspection work requiring frequent walking at inspection site areas on level, rough and slippery surfaces to monitor performance and to identify problems or hazards; standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels and controlled temperature conditions; but may occasionally be exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards. Employees may interact with upset CIP Program Manager Page 5 of 5 staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The nature of the work requires the incumbent to visit properties and make site reviews in all weather conditions, including wet, hot and cold; and exposes the incumbent to fumes, dust, contaminants, and above-average noise. WORKING CONDITIONS Must be available to be called for local emergencies, attend meetings in various other towns and cities, work irregular or extended hours to attend various committee meetings. FLSA Status: Exempt Employee Unit: Approved By: Date Approved: EXHIBIT B SENIOR ENGINEER (Salary Range 58RP - $103,940.39 - $127,379.44) DEFINITION Under general supervision, plans, organizes, oversees, and reviews the activities and forecasted operations of utility-related infrastructure within the Public Works Department, including long- and short-range project planning, environmental programs/planning and compliance, design, construction, permitting, right-of- way, and other programs; coordinates divisional activities with other City departments and outside agencies; attends and reports back to supervisor on regional technical and policy advisory committees; provides administrative support to the Director of Public Works; and performs related duties, as assigned. SUPERVISION RECEIVED AND EXERCISED Receives supervision from the Public Works Director. Exercises general and direct supervision over professional, technical and clerical staff. CLASS CHARACTERISTICS This is a professional classification in the Public Works Department requiring registration as a Civil Engineer. The incumbent is responsible for providing professional-level project management and technical knowledge for the City’s water, recycled water, sewer and storm utilities. Areas of responsibility include assisting the Capital Improvement Program Manager’s short- and long-range capital improvement planning and development and administration of Federal, State, and local funds for capital improvements, expansions, and various other projects and studies with regard to utilities, as well as taking a lead role in reviewing utilities for private development proposals. Successful performance of the work requires professional experience in public utility planning, as well as proven ability to coordinate within and between City departments, regional utility management agencies and regulators and funding agents. This class is distinguished from Deputy City Engineer in that the latter has overall responsibility for all capital improvement and development functions, implementing and interpreting public policy. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.  Assists with compliance with the Municipal Code and the City’s various permits and agreements associated with the water, recycled water, sewer and stormwater utilities.  Recommends projects and assists in preparation of the City’s capital improvement program for utility systems.  Supervises and supports professional, technical and operational staff working on projects and programs for the City’s utility systems.  Attends and represents the City at multi-agency meetings.  Leads project archiving for both public and private projects.  Assists in the presentation of complex subjects to policy makers and members of the public in both written and oral settings. Senior Engineer Page 2 of 4  Negotiates and administers contracts for construction projects; ensures contractor compliance with City standards and specifications, time and budget estimates; analyzes and resolves complex problems that may arise; recommends and approves field changes as required.  Conducts capital improvement project planning activities with the Capital Improvement Program Manager in association to utility projects; provides oversight and input into the conceptual design of engineering projects; investigates and resolves problems with scope of work or cost issues of major facility upgrade and replacement projects.  Analyzes civil engineering plan design, specifications, consultant and staff comments in accordance with design requirements and municipal and intergovernmental standards and regulations; recommends approval or additional engineering conditions and changes.  Meets and confers with contractors, engineers, developers, architects, a variety of outside agencies, and the general public in acquiring information and coordinating engineering matters; provides information regarding City development requirements.  Prepares, reviews and recommends for approval various reports, including City Council agenda reports, employee performance reviews and division related documentation and correspondence.  Serves as a liaison with other City departments, divisions, and outside agencies; attends meetings, as necessary; provides staff support to commissions, committees and task forces, as necessary; negotiates and resolves significant and controversial issues.  Provides technical assistance to the Public Works Director; develops and reviews staff reports related to engineering activities and services; may present information to the City Council and various commissions, committees and boards; performs a variety of public relations and outreach work related to assigned activities.  Leads in the review of development projects in relation to both public and private utilities, including plan review, comments, conditions of approval, and other applicable coordination efforts and provides recommendations to the Director of Public Works.  Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action.  Performs other related duties as assigned. In performing the duties described above, the incumbent is expected to: • Provide outstanding and friendly customer service. • Create and maintain a respectful and collaborative working environment. • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible. • Demonstrate care for the organization, customers, and coworkers. • Perform work of the highest quality possible. • Practice and encourage initiative and innovation to improve the workplace. QUALIFICATIONS Knowledge of:  Public utility functionality  Reading plans, standards, specifications, and right of way documents  Project management principles and practices.  Principles and practices of leadership.  Administrative principles and practices, including goal setting, program development, implementation and evaluation, project management, and supervision of staff, either directly or through subordinate levels of supervision.  Budget administration  Principles and practices of utility engineering as applied to the planning, design, cost estimating, construction, installation, and inspection.  Contract management practices in a public agency setting. Senior Engineer Page 3 of 4  Practices of researching engineering and design issues, evaluating alternatives, assisting in recommendations.  Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Safety principles and practices.  Modern office practices, tools, and technology that support program, project and task coordination and communication.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to:  Plan, organize and direct effective capital improvement and public works engineering services programs.  Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Manage budgets.  Research, analyze, and evaluate new service delivery methods, procedures and techniques.  Analyze, interpret, summarize and present administrative and technical information and data in an effective manner.  Interpret, explain, and ensure compliance with City policies and procedures, complex laws, codes, regulations and ordinances.  Conduct complex research projects, evaluate alternatives, make sound recommendations and prepare effective technical staff reports.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.  Effectively represent the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.  Under general supervision organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.  Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.  Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor’s degree from an accredited college or university in civil engineering or a related field and three (3) years of increasingly responsible project management experience and/or plan review experience. Licenses and Certifications:  Possession and maintenance of a Registered Professional Civil Engineer license in the State of California.  Possession of, or ability to obtain, a valid California Driver’s License by time of appointment and a satisfactory driving record. Senior Engineer Page 4 of 4 PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect City development sites, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although the job involves field inspection work requiring frequent walking at inspection site areas on level, rough and slippery surfaces to monitor performance and to identify problems or hazards; standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels and controlled temperature conditions; but may occasionally be exposed to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, chemicals, mechanical and/or electrical hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The nature of the work requires the incumbent to visit properties and make site reviews in all weather conditions, including wet, hot and cold; and exposes the incumbent to fumes, dust, contaminants, and above-average noise. WORKING CONDITIONS Must be available to be called for local emergencies, attend meetings in various other towns and cities, work irregular or extended hours to attend various committee meetings. FLSA Status: Exempt Employee Unit: Rohnert Park Employees’ Association (RPEA) Approved By: A. Smith Date Approved: 5/27/2021 EXHIBIT C PROJECT COORDINATOR (Salary Range 50RP - $85,308.72 - $103,694.22) DEFINITION Under general supervision, performs contract administration involving City facilities; supervises, coordinates, and implements assigned projects and activities; coordinates projects and activities with other City divisions, developers, and outside agencies from inception through and including final construction; performs budgetary, fiscal, organizational, and administrative studies; and performs related duties, as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Capital Improvement Program Manager and other assigned management in the Public Works Department. May exercise technical and functional direction over lower- level staff. CLASS CHARACTERISTICS This is a journey-level professional class that performs duties related to project development, administrative, project management, project accounting/budget, and day-to-day operational responsibilities. Successful performance of the work requires independent judgment and the ability to execute various administrative responsibilities with heavy emphasis on creating specialized designs and maintenance systems. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.  Supports project manager for capital improvement projects, including coordinating the activities of consultants during design, bid document and specification preparation, and project implementation; develops and recommends awards of contracts.  Assists in the preparation and review of bid documents, requests for proposals, and contracts; assists in the bid process for services and materials related to various projects; participates in the selection of contract services; verifies contract insurances, licenses, experience, and references meet City standards.  Participates in the development of plans, estimates, and budgets for operations and management projects, facility and capital improvement projects.  Reviews and makes recommendations on technical reports and studies.  Coordinates the permitting of projects.  Inspects, tracks, and evaluates contractor performance and progress according to industry standards.  Coordinates the work and activities of architectural, environmental, planning and engineering consultants, as well as construction contractors hired by the City, to ensure smooth and cost-effective operations.  Assists with preparation and monitoring of capital improvement project schedules and coordinates implementation of assigned projects through completion.  Researches and responds to questions and provides information to contractors, City staff, and the public; investigates complaints; recommends corrective actions to resolve issues; interprets operating policies and procedures to staff and the public. Project Coordinator Page 2 of 3  Evaluates and maintains records on the status of projects; prepares reports and correspondence.  Coordinates and assists with the environmental review process (CEQA and NEPA) for assigned projects.  Assists in the preparation of City Council staff reports, as well as other reports and correspondence for department management staff, City management, City Council, and other agencies.  Assists with public outreach and public meetings.  Performs related duties as assigned. In performing the duties described above, the incumbent is expected to: • Provide outstanding and friendly customer service. • Create and maintain a respectful and collaborative working environment. • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible. • Demonstrate care for the organization, customers, and coworkers. • Perform work of the highest quality possible. • Practice and encourage initiative and innovation to improve the workplace. QUALIFICATIONS Knowledge of:  Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.  Principles and practices of planning and engineering including the design, construction, and maintenance requirements of capital improvement projects.  Modern developments, current literature, and sources of information regarding planning and engineering.  Capital Improvement Program budgeting and funding practices.  Techniques of project management applicable to the construction of public works projects.  Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.  Modern office practices, methods, and computer equipment and computer applications.  Records management principles and practices.  Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to:  Research, design, prepare, and evaluate plans, contracts, and specifications for accuracy and conformance with accepted standards, compliance with appropriate laws, codes, regulations, and community needs.  Examine plans, specifications, designs, cost estimates, and legal descriptions for a variety of capital improvement construction projects.  Develop and administer contracts for professional services in a public agency setting.  Interpret, apply, explain, and ensure compliance with Federal, State, and local laws, rules, regulations, policies, and procedures.  Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.  Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution.  Prepare clear and concise reports, correspondence, and other written materials. Project Coordinator Page 3 of 3  Perform complex engineering and accounting calculations.  Make effective public presentations.  Establish and maintain a variety of filing, record-keeping, and tracking systems.  Operate office equipment and computer applications related to the work.  Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.  Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in engineering, architecture, or a related field and two (2) years of professional work experience in engineering, architecture, project coordination, construction management, public or business administration; or a related field Licenses and Certifications:  Possession of a valid California Driver’s License by time of appointment and a satisfactory driving record. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking and driving between work areas is required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees occasionally work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. FLSA Status: Exempt Employee Unit: Rohnert Park Employees’ Association (RPEA) Approved By: ASmith Date Approved: 05/27/2021 EXHIBIT D DIRECTOR OF COMMUNITY SERVICES (Salary Range 71M - $143,283.30 - $174,161.67) DEFINITION Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight of Community Services’ recreation and parks programs and the Performing Arts Center; oversees projects and initiatives; coordinates assigned activities with other City departments, divisions, clients, local residents, community groups, private businesses, and the public; fosters cooperative working relationships among City departments, divisions, and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the City Manager or his/her designee. Exercises direct supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of management and supervision. CLASS CHARACTERISTICS This is a Department Director classification that oversees, directs, and participates in all activities and programs of Community Services and the Performing Arts Center, including the operations, program management, and maintenance of various City recreational infrastructure, systems, facilities, programs, and community events. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires an extensive professional background, as well as knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.  Assumes full management responsibility for all Community Services recreation and parks programs, facilities, community events, and activities and those of the Performing Arts Center.  Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.  Manages and participates in the development and administration of the Community Services and Performing Arts Center annual budget; directs the forecast of additional funds needed for staffing, Director of Community Services Page 2 of 5 equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary; evaluates new revenue generating and cost saving initiatives.  Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.  Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.  Develops Community Service and Performing Arts Center Capital Improvement Projects and annual maintenance plans for recreation and cultural facilities and parks; inspects facilities to determine safety and maintenance needs; provides recommendations regarding facility needs and sets priorities for facility development and renovations based on community input and staff analysis; arranges community meetings, conducts public meetings, records and reports public information, meets with consultants, and manages project implementation.  Manages and oversees the City’s maintenance practices for open space, developed parkland, park facilities, and the trail network.  Manages and oversees the City’s recreational programs including youth programs, adult and youth sports, aquatics, cultural arts, social services, contract programs, and special events.  Serves as a liaison for the Community Services and Performing Arts Center to other City departments, elected officials, divisions, clients, local residents, community groups, and private businesses; attends meetings, as necessary; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues.  Negotiates contracts and agreements; coordinates with City department representatives to determine City needs and requirements for contractual services.  Participates in the preparation of and serves as a liaison for the department’s emergency services plan.  Researches grant opportunities, prepares and submits grant applications; oversees awarded grants; and prepares and reviews reimbursement requests.  Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.  Prepares, reviews, and presents staff reports related to assigned community services and cultural programs and operations activities and services, various management and information updates, and reports on special projects to the City Council and a variety of other boards and commissions; attends meetings.  Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of community services and performing arts and other types of public services as they relate to the area of assignment.  Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.  Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.  Directs the establishment and maintenance of working and official departmental files.  Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.  Performs other duties as assigned. In performing the duties described above, the incumbent is expected to: • Provide outstanding and friendly customer service. • Create and maintain a respectful and collaborative working environment. Director of Community Services Page 3 of 5 • Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible. • Demonstrate care for the organization, customers, and coworkers. • Perform work of the highest quality possible. • Practice and encourage initiative and innovation to improve the workplace. QUALIFICATIONS Knowledge of:  Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.  Philosophy, principles, and techniques of comprehensive parks and recreation programming.  Public agency budgetary and contract administration, including fundraising techniques; and general principles of risk management related to the functions of parks and recreation and related facilities.  Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of parks and recreation administration.  Principles and practices of community services/parks and recreation program development, maintenance, and management.  Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities and programs through community participation.  Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to parks and recreation, including accessibility and the ADA.  Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.  Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.  Modern office practices, methods, and computer equipment and computer applications.  Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.  English usage, grammar, spelling, vocabulary, and punctuation. Ability to:  Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the Community Services department and assigned program areas.  Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.  Interpret, apply, explain, and ensure compliance with Federal, State, and local laws, rules, regulations, policies, and procedures, including accessibility and the ADA.  Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel in the provision of parks and recreation services; delegate authority and responsibility.  Select, train, motivate, and evaluate the work of staff and train staff in work procedures.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of community services/parks and recreation programs and administrative activities. Director of Community Services Page 4 of 5  Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.  Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.  Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.  Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Operate modern office equipment including computer equipment and specialized software applications programs.  Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.  Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.  Provide administrative and professional leadership and direction for the department and the City.  Provide clear, concise, and professionally sound consultation to the City Council, City Manager, and other interested parties on Community Services.  Direct the establishment and maintenance of a variety of filing, record keeping, and tracking systems. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in recreation administration, public or business administration, or a related field and five (5) years of administrative community services/public recreation program experience, including two (2) years at a management level. A master’s degree in recreation administration, business or public administration, or a related field is preferred. Licenses and Certifications:  Possession of a valid California Driver’s License by time of appointment and a satisfactory driving record.  Certified Park and Recreation Professional (CPRP) or Certified Park and Recreation Executive (CPRE) through the National Recreation and Park Association (NRPA) is desirable. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City recreation sites, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Director of Community Services Page 5 of 5 ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. FLSA Status: Exempt Employee Unit: Management Approved By: Date Approved: