2021/12/14 City Council Resolution 2021-143 RESOLUTION NO. 2021-143
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING RECLASSIFYING AN ACCOUINTING SUPERVISOR WITH A
FINANCE MANAGER POSITION IN FISCAL YEAR 2021-22
WHEREAS, the Finance department has staffing for two accounting supervisors, one of
whom has recently submitted his resignation; and
WHEREAS, staff has reviewed the needs of the Finance Department and is proposing to
reclassify the Accounting Supervisor position with a Finance Manager who has extensive,
relevant government finance experience and can fulfill the current needs of the Finance
Department; and
WHEREAS,staff has previously developed the position description, salary range, and job
responsibilities for a Finance Manager position, which staff is proposing to use for the proposed
reclassification; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approves reclassifying an Accounting Supervisor to a
Finance Manager Position in the Finance Department.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to make
necessary changes to the City's budget for Fiscal Year 2021-22 to effectuate the proposed
changes.
DULY AND REGULARLY ADOPTED this 14i i: ember, 2021.
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ATTEST:
Elizabet Machado, Deputy City Clerk
Attachments: Exhibit A: Finance Manager Job Description
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EXHIBIT “A”
City of Rohnert Park
FINANCE MANAGER
DEFINITION
Manages and coordinates the staff and activities of the Finance Department, including
financial reporting, accounting, payroll, budget preparation, tracking and reporting,
treasury function, debt administration, revenue management, utility billing and business
licensing; advises the Finance Director, Assistant City Manager, and/or City Manager on
financial matters. Performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Finance Manager has responsibility for the lawful, effective and prudent
disbursement, budgeting and management of City funds, as well as for ensuring the City’s
compliance with all regulations governing the keeping of municipal financial records and
the filing of reports. The Finance Manager is distinguished from the Finance Director by
the latter’s level of independence and responsibility for the policies and activities of the
Finance Department.
SUPERVISION RECEIVED/EXERCISED
Administrative and policy direction is provided by the Finance Director, Assistant City
Manager, and/or the City Manager. The Finance Manager provides direct and indirect
supervision of staff in the Finance Department as determined by the Finance Director.
ESSENTIAL JOB DUTIES
(These duties are a representative sample; position assignments may vary)
• Plans and coordinates Finance Department services and activities including
financial reporting, accounting, payroll, budget preparation, treasury function, debt
administration, revenue management, utility billing and business licensing
• Participates in preparation of and may present reports to the City Council and
various committees and commissions regarding the City’s financial matters
Participates in financial forecasting, investment management, and related
financial activities
• Coordinates and participates in the preparation of financial statements in
accordance with generally-accepted accounting standards;
• Coordinates and advises city department leadership on the development and
administration of the City’s budget; reviews and controls programs and projects to
ensure cost effectiveness
• Works cooperatively to address City issues, ensures overall health of the
organization, fosters good communications between program staff and provides
consistent and professional management
• Conducts studies of cash on hand and cash flow requirements to determine
investment schedules
• Ensures availability of funds for debt service payments and proper accounting for
bond fund
• Reviews capital improvement projects and ensures that authorized expenditures
match the proper funding source
• Supervises the maintenance of the General Ledger and the preparation and
analysis of various financial statements, schedules and reports
• Serves on the Emergency Management Team in the event of a disaster or
emergency
CITY EMPLOYEES ARE EXPECTED TO:
• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally
responsible
• Demonstrate care for the organization, customers and coworkers
• Practice and encourage initiative and innovation to improve the workplace
QUALIFICATIONS
Education/Training/Experience:
Sufficient education, training and experience to help manage the finances of a city, the
collection, accounting and reporting of City funds and the work of a city Finance
Department. A typical way to obtain the required qualifications is to have:
• A Bachelor’s Degree is desirable and
• Four years of professional, comprehensive and increasingly responsible work
experience in governmental accounting, auditing and financial management,
including one to two years in a managerial capacity
License/Certificate:
• Possession of a valid California Class C Driver’s License by date of appointment
Special Requirements:
• Per California State Law, smoking is not permitted inside City facilities/vehicles or
within 20 feet of main entrances, exits, and operable windows
• Attend Council Meetings, budget work sessions and community meetings
Knowledge of:
• Thorough knowledge of the principles and practices of public agency finance,
including general and governmental accounting, auditing and reporting functions
• Principles and practices of public agency budget development and administration
and sound financial management policies and procedures
• Thorough knowledge of laws, codes and regulations pertaining to the financial
operations of municipal government
• Trends and innovations in the field of finance and governmental accounting
• Knowledge of fund and cash-basis accounting and reporting
• Standard financial office procedures, machines, manual and automated data
storage, processing and retrieval systems
Skill to:
• Manage public money, make financial plans, projections and budgets and to apply
financial regulations and sound accounting principles to a wide variety of
transactions
• Use spreadsheets and other computer applications related to financial operations
• Analyze, interpret and quickly act upon data related to investment decisions and
other financial transactions.
• Make independent decisions and solve practical operational problems
Ability to:
• Monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; assess and monitor the distribution of work, support systems, and
internal reporting relationships; identify opportunities for improvement; direct and
implement changes
• Plan, organize, direct and coordinate the work of supervisory, professional,
technical and administrative support personnel
• Analyze problems, identify alternative solutions, project consequences of
proposed actions and implement recommendations in support of goals
• Prepare and administer large and complex budgets; allocate limited resources in
a cost-effective manner
• Select, train, motivate and direct department personnel directly and through
subordinate supervisory staff, evaluate and review work for acceptability and
conformance with department standards
• Establish and maintain cooperative working relationships
• Learn and apply new technology
Working Conditions:
The position requires prolonged sitting in the performance of daily duties and frequent
repetitive keyboarding for inputting data and preparing reports and other documents. The
position also requires walking, standing, stooping, some pushing, dragging, and light
lifting while obtaining and returning journals, printouts, documents and boxes. Near, far
and color vision is required in reading correspondence, statistical data, and using a
computer. Hearing is required when providing phone and face-to-face customer service
and attending meetings. The position works in an office environment, around standard
office equipment, interacts with the public, and is subject to interruptions and deadlines.
FLSA Status: Exempt
Employee Unit: Management
Approved By:
Approved: