2022/04/12 City Council Resolution 2022-037 RESOLUTION NO. 2022-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER 2022-07 WITH
GHD, INC. FOR DESIGN SERVICES AND GRANT ADMINISTRATION ASSISTANCE
IN THE AMOUNT OF $212,103 FOR THE CENTRAL ROHNERT PARK PRIORITY
DEVELOPMENT AREA (PDA) COMPLETE STREETS PROJECT (PROJECT 2022-04),
AND AUTHORIZING A BUDGET AMENDMENT OF $182,000 FOR THE PROJECT
WHEREAS; in March 2016 the City adopted the Central Rohnert Park Priority
Development Area(PDA) Plan; and
WHEREAS, on August 9, 2021 Sonoma County Transportation Authority(SCTA)
requested each municipality within Sonoma County submit its top five priority projects for
review to attain potential future grant funding; and
WHEREAS, on August 24, 2021, the City Council prioritized the City's top five priority
projects and the Central Rohnert Park PDA Complete Streets Project was the third top
transportation project on the list; and
WHEREAS, on November 23, 2021, the City Council adopted a two-year Capital
Improvement Program which included the Central PDA Complete Streets Project; and
WHEREAS, the Center Rohnert Park PDA Complete Streets Project No. 2022-04
includes installing enhanced safety features for bicycles and pedestrians, including striping,
bridges, and median features to separate vehicles from bicycles and pedestrians within State
Farm Drive, Enterprise Drive, Professional Center Drive, and Commerce Blvd; and
WHEREAS, consistent with the City's Purchasing Policy, Sections 3.6(B) and (D), staff
distributed a request for proposals (RFP) for the design of the Project and grant administration
assistance; and
WHEREAS, staff received one proposal for the work and is recommending the City
Council authorize the City Manager to execute Task Order 2022-07 with the proposing
consultant, GHD, Inc. in the amount of$212,103; and
WHEREAS, a total funding appropriation of an additional $182,000 in FY 21-22 is
necessary to encumber the pre-design Task Order with GHD, Inc. and cover City staff labor
expenses;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize the City Manager to execute Task Order 2022-07 with GHD,
Inc. for design Services and grant administration assistance in the amount of$212,103 for the
Central Rohnert Park Priority Development Area(PDA) Complete Streets Project(Project 2022-
04) substantially as shown in Exhibit A, and authorize a Budget Amendment of$182,000 for the
Project.
BE IT FURTHER RESOLVED the City Council authorizes a budget amendment to
appropriate $182,000 in funding from the Infrastructure Reserve, Measure M and Casino
Mitigation Funds from four projects into the Central Rohnert Park PDA Complete Streets Project
No. 2022-04 as shown in Exhibit B, and authorizes the City Manager and Finance Director to
take such actions and execute such documents as may be necessary to effectuate the same.
DULY AND REGULARLY ADOPTED this 12th day of April, 2022.
CITY OF ROHNERT PARK
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ATTEST:
Elizabeth Machado, Deputy CityClerk
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Attachments: Exhibit A and B
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Resolution 2022-037
2
GHD, INC. TASK ORDER NO. 2022-07
CITY OF ROHNERT PARK
AND
GHD, INC.
AUTHORIZATION TO PROVIDE PRELIMINARY DESIGN SERVICES FOR CENTRAL
ROHNERT PARK PDA COMPLETE STREETS PROJECT, PROJECT NO. 2022-04
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct GHD, Inc. to proceed with the work specified in
Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of
Rohnert Park ("City") and GHD, Inc. ("Consultant") hereto dated November 10, 2020.
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Exhibit “A” - Scope of Services.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT between the parties hereto referenced
in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time
and materials) based on Consultants' standard labor charges in accordance with the provisions of the
MASTER AGREEMENT and as shown in Exhibit “B” in an amount not-to-exceed Two-hundred Twelve
Thousand, One-hundred Three Dollars ($212,103).
SECTION 4 – TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by December 31st, 2022 or as extended by the City
Manager or the Director of Public Works or his/her designee.
SECTION 5 – ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for consultant services between City
and Consultant are incorporated by reference.
Approved this 12th day of April, 2022.
CITY OF ROHNERT PARK GHD, INC.
____________________________
Darrin Jenkins, City Manager (Date) By: Name and Title (Date)
Per Resolution No. 2022-____ adopted by the
Rohnert Park City Council at its meeting of GHD, INC.
April 12th, 2022.
_______________________________________
By: Name and Title (Date)
ATTEST: APPROVED AS TO FORM:
____________________________
City Clerk City Attorney
Exhibit A to the Resolution
Approach to Scope of Work
I.GENERAL DESCRIPTION
This scope is to provide professional engineering,
project management, and other related services for the
preparation of environmental compliance, permitting,
bid support services, construction support services
and engineered design plans for the construction of the
Project.
Anticipated disciplines include roadway, civil, LID,
electrical, construction, signing, traffic, survey, CEQA/
NEPA compliance, landscape architecture, urban planning
and underground utilities. Optional tasks are identified
below in the Scope of Services Outline and the detailed
description below.
II.SCOPE OF SERVICES OUTLINE
GHD Inc.’s (Consultant) services for the project are
anticipated to include the following tasks and subtasks to
address the project elements above. A detailed scope of
work for each task and subtask follows this outline.
Each completed deliverable shall be delivered to the
City of Rohnert Park, Development Services, at 6250
State Farm Drive, Rohnert Park, CA 94928. All tasks
and deliverables shall be completed or submitted in
accordance with the included schedule. Consultant shall
submit time and materials invoices monthly.
A Detailed Scope of Work is presented below and
describes the specific services, tasks, and deliverables
to be completed by the Consultant. Assumptions and
exclusions related to the contract work are listed after the
scope or services, or as applicable.
Though they are not anticipated, it is understood that this
scope of work does not include any investigation or other
services related to contaminated or hazardous materials.
As an optional service, Consultant has local resources and
the ability to assist with supplemental services in this area
should the need arise.
III.DETAILED SCOPE OF WORK
Phase 1A – Project Inventory, Analysis and Concept Design
Task 1A.1: Site Inventory
−1A.1.1 Project Inventory: Consultant will evaluate
and document recent utility and roadway projects to
understand design life and condition.
−1A.1.2 Existing Land Uses: The Consultant will map
existing land uses throughout the study area, with
emphasis on land uses with frontage on the streets
within the study area. The Consultant will map existing
land uses throughout the study area, with emphasis on
land uses with frontage on the streets within the study
area.
−1A.1.3 Existing Landscape Features: The Consultant
will map existing landscape features throughout
the study area, with emphasis on the frontages
of the streets, including existing trees, significant
planting areas, topography, and natural features. The
mapping will be based on aerial photography and site
observations; we anticipate that a topographic survey
and arborist report would be included in Phase 2.
−1A.1.4 Planning Document and Planned
Development Review and Summary: The Consultant
will review relevant planning documents such as the
City’s General Plan and PDA Plan, and information
regarding planned developments as provided by
the City. The Consultant will interview City Staff as
appropriate regarding planned developments (assumes
one 1.5-hr phone interview). The Consultant will map
relevant planning information and summarize the
information in a memo to anticipate potential future
conditions that will inform the streetscape project
definition.
Task 1A.2: Opportunities Analysis
−1A.2.1 Goals Confirmation: The Consultant will work
with City Staff to confirm the goals described in the PDA
Plan relative to circulation and connectivity.
•1A.2.1.1 Goals Confirmation Workshop: The
Consultant will conduct a workshop with City
staff and stakeholders, such as the Bicycle and
Pedestrian Advisory Committee, Sonoma County
Transit, Golden Gate Transit, Sonoma Marin Area
Rail Transit and others, to review the PDA Plan
Circulation and Connectivity goals and concept. The
Consultant will prepare exhibits regarding relevant
planning documents, existing and planned land uses,
landscape features and planned development based
on Consultant deliverables from Task 1A.1.
•1A.2.1.2 Goals Confirmation Memo: The
Consultant will provide a memo summarizing the
Circulation and Connectivity goals for the project,
and recording any refinements to the goals and
opportunities that may emerge from the process.
−1A.2.2 Urban Design Analysis: The Consultant will
assess and describe opportunities for implementation
of Complete Streets improvements in the study area
GHD Design of Central Rohnert Park Priority Development Area Complete Streets Project 23
Exhibit A - Scope of Work
relative to existing and anticipated land uses and urban
form. The analysis will describe the potential value
of complete streets improvements in terms of the
following impacts:
•Mobility function, such as increased connectivity
and safety between existing and planned trip-
generating land-uses;
•Urban placemaking, such as gateway and arrival
experiences, City and district identity, vistas and
visual impact;
•Potential to catalyze development;
•Potential for implementation partnerships, such as
leveraging adjacent future development vs. fully
publicly-funded roadway segments
The Consultant’s scope excludes quantitative analysis of
mobility function such as traffic volumes, levels of service,
roadway capacity, etc. The Consultant's analysis of the
potential to catalyze development and leverage adjacent
future development will be qualitative, not quantitative, in
nature.
−1A.2.3 Opportunities and Constraints Analysis:
Based on the Site Inventory, Urban Design Analysis,
and the confirmed Project Goals, the Consultant
will analyze the opportunities to meet the project
goals within the study area. This analysis may include
opportunities for design enhancements related to
mobility, such as enhanced bicycle facilities and
pedestrian improvements at intersections, which were
not explicitly described in the PDA Plan. The design
enhancements will include up to three options for the
road diet at the four locations noted in the RFP. The
results of this analysis will be recorded in the following
deliverables:
•1A.2.3.1 Opportunities and Constraints Memo:
The Consultant will provide input for a memo to be
produced by GHD.
•1A.2.3.2 Opportunities and Constraints Map:
The Consultant will produce the Opportunities and
Constraints Map.
•1A.2.3.3 Example Plan Enlargements for typical
intersections and street segments: The Consultant
will produce illustrative plans.
•1A.2.3.4 Street Cross-Sections: The Consultant will
produce illustrative cross-sections.
Task 1A.3: Project Definition
Based on the Opportunities and Constraints Analysis,
the Consultant team will work with City Staff to define
the first set of Complete Streets projects to bring to the
Preliminary Design level (Phase 1C) for OBAG and other
grant applications. These initial projects will balance their
value in terms of circulation and connectivity and urban-
design and development opportunities, with the existing
conditions of the roadways and utilities.
−1A.3.1 Project-Evaluation Matrix: The Consultant
will develop a project-evaluation matrix that describes
potential Complete Streets projects in terms of their
circulation and connectivity value, urban-design value,
rough-order-of-magnitude construction cost, and
the existing conditions of the streets and utilities. The
Consultant will provide input for the Project-Evaluation
Matrix regarding urban-design value based on the
outcomes of Task 1A2.2, Urban Design Analysis, and
landscape value or impacts based on the outcomes of
Task 1A.1.3, Existing Landscape Features Inventory.
−1A.3.2 Project-Definition Workshop: The Consultant
team will meet with City Staff to confirm one project
to develop to the Conceptual Design level for initial
funding.
−1A.3.3 Conceptual Design Drawings and Narrative:
The Consultant will provide conceptual-design
drawings and narrative descriptions of the defined
projects for the first round of funding. These will
include:
•Project limits map
•Typical cross-sections (alternatives may be
included). The Consultant will prepare illustrative
cross-sections.
•Typical street-segment enlargement plans
(alternatives may be included). The Consultant will
prepare illustrative enlargement plans.
•Typical intersection improvements (alternatives may
be included). The Consultant will prepare illustrative
intersection plans.
•A digital 3-D model based and will generate
illustrative perspective views from the digital model.
−1A.3.4 Rough-Order-of-Magnitude (ROM) Cost
Estimates: The Consultant will provide area and
quantity takeoffs and ROM costs for planting, irrigation,
site furnishings, signage and monuments.
−1A.3.5 Project-Definition Memo: The Consultant
team will record the outcome of the Project Definition
process, including a description of the projects and
their rough-order-of-magnitude estimated costs for
design and construction. The Consultant will provide
narrative for the landscape architectural scope of the
proposed project.
GHD Design of Central Rohnert Park Priority Development Area Complete Streets Project 24
Phase 1B – Grant Application Preparation and
Support
Task 1B.1: Data Compilation
Based on the outcome of Task 3.1 Project Evaluation
Matrix, one project will be advanced and Consultant will
collect the data required for the application based on the
application form and application rubric made available
by the funding entity, and any other relevant materials
available regarding the grant program.
As part of this task, Consultant will build upon supporting
material prepared under Tasks 3.3-3.5 including maps,
charts, and supplemental narrative and documentation to
complete grant application package.
Task 1B.2: Grant Application Elements
The Consultant will coordinate an application preparation
kick-off call to review the application requirements,
scoring criteria, and any updates to the grant program
from the prior cycle. We will also discuss the project
description, approach, and the timeline for preparation and
review. Following this meeting, the Consultant will initiate
preparation of the narrative components of the application
which will include conceptual drawings (at a minimum), a
conceptual estimate, and technical project description
assistance.
Task 1B.3: Draft Application
The Consultant will prepare a Draft Application for the
City to review. This package will include all materials and
attachments.
Task 1B.4: Final Application
The Consultant will revise the Draft Application according
to one set of consolidated, internally-consistent comments
received from the City. We assume that the Agency will
collect required signatures, and submit the final application
by email and hardcopy, as required. The Consultant
can provide printing/compilation and submission as an
additional service if desired.
Deliverables
−Draft Application
−Final Application
Assumptions
−The Consultant will prepare one OBAG application
Phase 1C – Preliminary Design
Preliminary design will be focused on anticipated OBAG-3
grant funding. As an optional task, Consultant can provide
supplemental design for entire PDA area.
Task 1C.1: Community Meeting
The Consultant will present a conceptual-design level
to the community, including up to 3 options where
appropriate. The goals of the community meeting will be to
gather input on the designs, including:
−The prioritization of initial implementation projects;
−The selection of preferred alternatives where
appropriate;
−The urban-design and community-character aspects of
the projects.
The Consultant will attend the community meeting,
develop prioritization and input-gathering exercises, and
provide presentation content regarding the landscape
design, urban design, and community-character aspects of
the projects, including precedent images. The Consultant
assumes that drawings for the community workshop
presentation will be from Task 1A.3.3, Conceptual Design.
Task 1C.2: Preferred Alternative Confirmation
The Consultant will provide Preliminary Design Drawings
including:
−Landscape Planting Plan, including street tree species
and groundcover/shrub planting types
−Landscape Materials and Furnishings Plan, including
preliminary wayfinding and monument locations and
design concepts
−Irrigation Plan showing points of connection, mainline
routing, and basic system type definition
Task 1C.3 Refined Cost Estimates
Consultant will provide area and quantity takeoffs and unit
costs for planting, irrigation, site furnishing and wayfinding
elements.
Task 1C.4 Meeting with City Staff
Consultant will attend one meeting with City staff.
GHD Design of Central Rohnert Park Priority Development Area Complete Streets Project 25
Project:Prepared for:City of Rohnert Park
Prepared by: Steve Grupico / William Silva Date:
NAME >Varies Silva Schmal Varies Varies Wargula Varies Trinh Varies Stevens Varies Bacciarini Piper Varies Varies Varies Varies Varies
FULLY BURDENED RATE > 235 275 228 165 145 235 155 202 155 215 135 200 195 185 185 195 205 155 135
/Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr
WRT B&A
TASK 1A-1 SITE INVENTORY
1.1 Project Inventory (GHD) 2 8 24 32 66 $429 $0 $11,323 $11,323
1.2 Existing Land Uses (WRT)0 $0 $3,236 $3,721 $0 $3,721
1.3 Existing Landscape Features (WRT)0 $0 $7,318 $8,416 $0 $8,416
1.4 Planning Document and Planned Development Review and Summary (WRT)0 $0 $6,998 $8,048 $0 $8,048
2 0 8 24 32 0 0 0 0 0 0 0 0 0 0 0 0 0 0 66 $429 $17,552 $0 $20,185 $11,323 $31,508
TASK 1A-2 OPPORTUNITIES ANALYSIS
2.1 Goals Confirmation (GHD and WRT) 1 2 2 8 13 $85 $7,066 $8,126 $2,586 $10,711
2.2 Urban Design Analysis (WRT)0 $0 $8,781 $10,098 $0 $10,098
2.3 Opportunities and Constraints Analysis (GHD and WRT) 1 2 2 8 13 $85 $11,332 $13,032 $2,586 $15,617
2 0 4 4 0 0 0 0 0 0 0 0 0 16 0 0 0 0 0 26 $169 $27,179 $0 $31,256 $5,171 $36,427
TASK 1A-3 PROJECT DEFINITION
3.1 Project Evaluation Matrix (GHD and WRT) 4 4 8 $52 $2,070 $2,277 $1,704 $3,981
3.2 Project Definition Workshop (GHD and WRT) 1 4 4 9 $59 $1,938 $2,132 $1,946 $4,077
3.3 Conceptual Design Drawings and Narrative (GHD and WRT) 1 4 16 16 4 8 4 16 69 $449 $16,192 $17,811 $11,956 $29,767
3.4 Rough Order of Magnitude Cost Estimate (GHD and WRT) 1 4 8 13 $85 $3,379 $3,717 $2,712 $6,428
3.5 Project Definition Memo (GHD and WRT) 1 4 4 9 $59 $1,938 $2,132 $1,946 $4,077
4 0 20 16 16 4 8 0 0 0 0 0 0 16 8 0 0 16 0 108 $702 $25,517 $0 $28,069 $20,262 $48,331
TASK 1B-1 APPLICATION PREPARATION
1.1 Data Compilation 48 8 20 $130 $0 $3,842 $3,842
1.2 Grant Application Elements 48 8 20 $130 $0 $3,842 $3,842
1.3 Draft Application 24 32 38 $247 $5,000 $5,500 $7,283 $12,783
1.4 Final Application 24 32 38 $247 $5,000 $5,750 $7,283 $13,033
0 0 12 24 0 0 0 0 0 0 0 0 0 80 0 0 0 0 0 116 $754 $0 $10,000 $11,250 $22,250 $33,500
TASK 1C-1 PRELIMINARY DESIGN
1.1 Community Meeting 12 20 2 4 20 16 74 $481 $7,558 $8,314 $13,787 $22,101
1.2 Prefered Alternative Confirmation 12 20 2 4 8 12 58 $377 $26,394 $29,033 $11,203 $40,236
0 0 24 40 0 4 8 0 0 0 0 0 0 28 12 0 0 16 0 132 $858 $33,952 $0 $37,347 $24,990 $62,337
8 0 68 108 48 8 16 0 0 0 0 0 0 140 20 0 0 32 0 448 $2,912 $104,200 $10,000 $128,107 $83,996 $212,103
WORK HOURS AND COST ESTIMATE - FEE BY TASKS (NO SUB DETAIL)
Rohnert Park PDA Project
February 25, 2022
Task
Proj.
QA/QC PIC PM Eng Lead
Eng Sup-
port
Traffic
Lead
Traffic
Sup-port Utilies Lead Utilities
Support
H&H
Lead
H&H Sup-
port
Env
Lead
Landscap
e
Transporta
tion
Planner
Cost
Estimating
Elec-
trical
Constructabilit
y Snr CAD
Project
Coord-
inator HRS ODC SUB
FEE PRIME FEE TOTAL FEE
SUBTOTAL TASK 1A-1
Planning/
Landscape Grant
SUBTOTAL TASK 1A-2
SUBTOTAL TASK 1A-3
SUBTOTAL TASK 1C-1
SUBTOTAL TASK 1B-1
TASKS 1A, 1B & 1C TOTALS
Exhibi B - Fee
Exhibit B to Resolution
FY 21-22 Proposed Appropriations
Transfers
FY 21-22 Proposed
Appropriation from Fund
Balance
Projects
Measure M
Trans
(Fund 135)
Infrastructure
Reserve
(Fund 640)
Casino
Mitigation
(Fund 184)
Infrastructure
Reserve
(Fund 640)
Measure M
Trans
(Fund 135)
Total Amended
Transfers of
Appropriations to FY
21-22 CIP Budget
Various Streets
Pavement Management
Project 2018-34 $56,000.00
$56,000.00
Various Streets
Pavement Management
Project 2020-21 $12,000.00
$12,000.00
Traffic Signal Needs
Project 2016-07 $40,000.00
$40,000.00
Traffic Signal
Replacement Project
2019-28 $40,000.00
$40,000.00
Fund Balance $14,000.00 $20,000.00 $34,000.00
Total FY 21-22 Amended
Transfers to Project
2022-04 $68,000.00 $40,000.00 $40,000.00
$14,000 $20,000.00 $182,000.00