2022/05/24 City Council Resolution 2022-047 RESOLUTION NO. 2022-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING THE POSITION TITLE, SALARY RANGE AND ASSOCIATED JOB
DESCRIPTION FOR SENIOR HUMAN RESOURCES ANALYST
WHEREAS, staff has reviewed the needs of the Human Resources Department and is
proposing to reclassify the Human Resources Analyst to a Senior Human Resources Analyst;
and
WHEREAS, staff received direction to reclassify a Human Resources Analyst to a
Senior Human Resources Analyst at the Council Study Session on April 18, 2022; and
WHEREAS, staff developed the position description, job title, and salary range for a
Senior Human Resources Analyst position, which staff is proposing to use for the proposed
reclassification.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the position title, salary range and associated job
description for a Senior Human Resources Analyst, attached hereto as Exhibit "A" and
incorporated by this reference, and the reclassification of a Human Resources Analyst to a
Senior Human Resources Analyst starting Fiscal Year 2022-23.
BE IT FURTHER RESOLVED that the Finance Director is hereby authorized to make
necessary changes to the City's budget to effectuate the proposed changes.
DULY AND REGULARLY ADOPTED this 24th day of May, 2022.
CITY OF ROHNERT PARK
Ja ie Elwar , Mayor
ATTEST:
Sylvia Lopez Cuevas, City Clerk
Attachment: Exhibit A
GIUDICE hit_HOLLINGSWORTH-ADAMS STAFFORD: LINARES: le ELWARD:
AYES: ( �) NOES: ( 9e ABSENT: ( �) ABSTAIN: (9 )
EXHIBIT A
SENIOR HUMAN RESOURCES ANALYST
(Proposed Salary Range 56CF - $102,395.17 - $124,461.34 annually)
DEFINITION
Under general direction, performs complex and varied technical, professional, and confidential work
required to administer human resources programs, including recruitment, job analysis and classification,
position control, compensation, benefits, training and development, and employee and labor relations;
performs research and analysis; performs system administration for various human resources systems;
provides consulting services to City departments related to all aspects of human resources programs and
activities; leads and may supervise human resources technical staff; performs related duties, as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Human Resources Director. Exercises technical and functional
direction and may exercise direct supervision over staff.
CLASS CHARACTERISTICS
This is an advanced journey-level classification that performs the full range of professional human
resources work in the following areas: recruitment, job analysis and classification, compensation,
benefits, training and development, risk management, and employee and labor relations. Positions at this
level receive only occasional instruction or assistance as new or unusual situations arise and are fully
aware of the operating procedures and policies of the work unit. Performance of the work requires the use
of considerable independence, initiative, and discretion within established guidelines.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
Coordinates and implements recruitment processes for City departments; confers with departments to
ascertain departmental needs; coordinates and/or produces recruitment flyers and position
announcements; screens resumes and applications; identifies qualified applicants.
Organizes and administers oral and written examinations and results, including compiling test scores,
preparing eligibility lists and candidate information, coordinating and/or conducting interviews,
assisting departments in extending job offers, and coordinating follow-up pre-employment testing;
monitors the hiring process and/or testing processes to assure adherence to applicable human
resources policies.
Collects and compiles human resources data; prepares or assists in the preparation of monthly,
quarterly, and year-end human resources, legal, summary, and technical reports, as directed.
Develops, reviews, and manages council reports; implements approved changes.
Participates in the selection of human resources technical staff; provides training in such areas as
recruitment planning, exam development, City human resources policies, and federal and state
employment law; assigns work.
Directs and reviews the work activities of human resources technical staff; prioritizes and coordinates
work assignments; reviews work for accuracy; recommends improvements in workflow, procedures,
and use of equipment and forms.
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Manages position control; provides analysis and recommendations around new position requests and
position changes; determines appropriate workforce codes and pay categories, including FLSA, EEO-4,
bargaining unit and pay grade.
Serves as HR systems administrator for Applicant Tracking System (NeoGov), Human Capital
Management/Payroll System (Munis) and Timekeeping System (ExecuTime); maintains codes and
updates information, troubleshoots high level issues, provides training and assistance to users
throughout the City.
Maintains City Pay Rates and Ranges document and posts to City website.
Coordinates human resources functions with payroll activities; ensures accurate maintenance of
personnel transactions and status; processes fiscal year-end adjustments and mass changes (auto
allowance, new health benefit rates, PERS rates, cost of living adjustments and minimum wage
increases); communicates with Finance Director on MOA interpretation for payroll issues.
Conducts salary studies; researches salary and benefit information for use in the collective bargaining
process, budget preparation, and cost analysis.
Assists employees and management with the interpretation and correct application of City policies,
procedures, and programs; provides advice and assistance regarding employment issues; investigates
employee complaints.
Coordinates the City’s training activities, including identifying training needs, arranging for training
presenters, working with trainers to ensure the City’s needs and expectations are addressed, securing
training sites, developing memos, flyers, emails, and voicemails, and providing visual aids and other
materials as necessary; maintains training logs and records of completion.
Participates in labor contract negotiation processes with assigned bargaining units.
Assists in the administration of employee and retiree fringe benefits programs, including but not
limited to medical, dental, vision, life insurance, disability, retirement, and COBRA.
Conducts personnel and workplace investigations; assists in responding to grievances and
administering disciplinary actions; coordinates management referrals to the Employee Assistance
Program.
Makes recommendations for the development and revision of human resources documents,
procedures, and forms; assists in the development of policies, regulations, and procedures.
Conducts special research assignments, gathers data, and prepares reports for consideration by
management or special committees.
Consults with supervisors regarding personnel related issues, needs, and services; counsels employees
on human resources programs, policies, and processes; explains program provisions, procedures, and
eligibility requirements; and assists employees with forms and human resources documents.
Conducts surveys and compiles data on administrative, human resources, and operational problems or
issues.
Communicates with PERS to respond to information requests, resolve issues with retiree annuitants,
and verify new employee status (Classic v PEPRA member).
Receives and screens visitors and telephone calls, providing a high level of customer service to both
external and internal customers; provides information to City staff, other organizations, and the
public, requiring the use of judgment and the interpretation of complex policies, rules, procedures,
and ordinances.
Attends to a variety of office administrative details, such as keeping informed of departmental
activities, transmitting information, processing contracts and agreements, attending meetings,
preparing agendas and taking minutes, and serving on various task forces and committees.
Maintains and updates human resources pages on website and intranet.
Serves as project and technical lead for various projects and assignments; coordinates consultant
activities as necessary.
Performs other related duties as assigned.
In performing the duties described above, the incumbent is expected to:
• Provide outstanding and friendly customer service.
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• Create and maintain a respectful and collaborative working environment.
• Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible.
• Demonstrate care for the organization, customers, and coworkers.
• Perform work of the highest quality possible.
• Practice and encourage initiative and innovation to improve the workplace.
QUALIFICATIONS
Knowledge of:
Principles, practices, and techniques of human resources in a public agency setting, including
recruitment and selection, equal employment opportunity, and affirmative action; job analysis and
classification; compensation analysis and administration; training and development; employee and
labor relations, including negotiations and the interpretation of laws, regulations, policies, and
procedures.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to
assigned area of responsibility.
Recent and on-going developments, current literature, and sources of information related to the
operations of the assigned programs.
Record-keeping principles and procedures.
Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules
of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and
task coordination.
Computers and software programs to conduct, compile, and/or generate documentation.
Ability to:
Conduct complex research projects on a wide variety of human resources topics, evaluate alternatives,
make sound recommendations, and prepare effective technical staff reports.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Maintain confidentiality of sensitive personal information of applicants, employees, former
employees, and other matters affecting employee relations.
Maintain accurate files and records.
Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and
standards relevant to work performed.
Effectively represent the department and the City in meetings with governmental agencies;
community groups; various business, professional, and regulatory organizations; and in meetings with
individuals.
Learn and understand the organization and operation of the City and of outside agencies as necessary
to assume assigned responsibilities.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Effectively use computer systems, software applications, and modern business equipment to perform
a variety of work tasks.
Communicate clearly and concisely, both orally and in writing, using appropriate English grammar
and syntax.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
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Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a bachelor’s degree from an accredited college or university in human resources
management, business or public administration, or a related field and four (4) years of professional
experience in human resources administration.
Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment and a
satisfactory driving record.
Possession of a Human Resources Certification through either HR Certification Institute (HRCI),
International Public Management Association for Human Resources (IPMA-HR) or the Society for
Human Resource Management (SHRM) is highly desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed
materials and a computer screen; and hearing and speech to communicate in person, before groups, and
over the telephone. This is primarily a sedentary office classification although standing and walking
between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a
computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and
closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull
materials and objects up to 10 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and procedures.
FLSA Status: Exempt
Employee Unit: Confidential
Approved By:
Date Approved: