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1961/06/19 Other Minutes - ROHNERf PARK RECREATION COMMISSION 111/ Minutes for June 19th, 1961, Meeting: On June 19th, 1961, at 7:30 p.m., the Rohnert Park Recreation Commission met at 6950 Commerce Boulevard, Cotati, California, for their regular bi-monthly public meeting. Commissioners present were: Boyd Bice, Jim Harrigan, Nancy Thiesfeld, and Norman Francisco. Also, in attendance were Peter Callanan and. Jim Rogers. The meeting was opened with the reading of the minutes of the last meeting and were approved as read. A resume of the June 6th, 1961, District Meeting pertaining to Recreation was read for the information of the Commission. Outgoing and Incoming Correspondence was read. A Treasurer's Report was not given due to Mrs. Cochran being on vacation. outstanding bills were presented. Mrs. Thiesfeld advised that the ,2.50 bill to the Cotati Lions Club had been paid by the District and that known outstanding bills were: the painting of the swim pool area and the diving board. These bills had not as yet been submitted by these companies. Also, firs. Thiesfeld advised that the College View Boys Club still owes the Recreation Commission "'1h.71 for coffee. The College View BOYS Club will present a bill for 38.00 for fencing in the future. Under Old Business: Bike Racks for Alicia Park were discussed. Mr. Jim Rogers, representing the Active 20-30 Club, presented a rough sketch of their plan, drawn by 4110 Dill hicklund, for constructing the racks. The plan called for 16 bike spaces in each 10 foot rack section. The club requested 5;15.00 for their labor on each 10 foot section. The Commission decided on such sections; 2 at the pool area and 2 at the ball diamond area, which would provide 32 bike spaces at each area. Total labor to the Club would be ;�60.00 for the racks. The Club requested that the Commission provide all materials needed in construction such as wood, nails, bolts, and paint. Norman Francisco moved that a member of the club secure an estimate of all materials needed in construction and present it to the Commission for their app- roval. Motion was seconded by Jim Harrigan. Discussion of wood verses pipe bike racks was held. The majority of the Commission felt that would would be the most economical at this time -end that the money earned by the Active 20-30 Club for making them would be used to benefit the community. Mr. Bice proposed that the Commission choose a "park color" which would be used consistantly in the future. The Commission will act upon this proposal at their next meetinr'. The Swim Pool Report could not be given due to i.rs. Cochran being on vaca- tion, however, Lorman Francisco advised that a 14 foot diving board was installed at additional cost, replacing, the inadequate 12 foot board. Mrs. Thiesfeld advised that she had delivered the contract to the Concessionaire, Mr. Robinson, for his signature. She also advised that ihr. Rcb i nson did not sign the contract because he felt he would have difficulty complying with the ,200.00 a month rent phase of the contract. i.r. Boyd Bice stated She would contact M'. Robinson in an attempt to iron out the matter. I.'. Cellanan advised that the pool manager reeuested a lawn mower be purchased by the Commission for use in the pool area. hr. Jim rarrigan moved that the Commission request the Community Services District to approve the CormmissionIs purchase of a mower by Bill Wiegins, District Maintainance Lan and the the Commission recommended a reel power mower in view of safety factors. Notion was Page 2 Minutes of Jure 19, 1961 seconded by f.ormnn Francisco. Used Playground euipment Report by Irs. Cochran was held over until next meeting. Recreation Activities Report was given by Irs. Thiesfeld. She stated that only one response was made to the newspaper reouest for a Citizen's Committee and that was by flrs. Lucille Jewel who stated she would be interested in handling dramatics for the children. Hrs. Thiesfeld was instructed to make another reouest for volunteers through the Rohnert Park Press. Recreation Commission news in the Press Democrat was discussed. Mrs. Thiesfcld was instructed to answer the letter from the Press Democrat and advise them that the Commission understood their position but would like to have Santa Rosa advisedof the Recreation activities in Rohnert Park. Discussion of Grade Projection of Alicia Park and the 1961-62 Recreation Commission Bridget were discussed together due to their close relationship. .rs. Thiesfeld advised that before the budget could be compiled, the Commission had to set the policy for development of the park. The two methods for developing the park which are total development or area by area development were discussed.. The Commission decided upon area by area development. Imo. Dice presented a plan for development of approximately • 1/3 of the park consisting of the Arlen Drive entrance, the pool area, and tiny tots play area. The Commission approved this plan and will recommend thisplan to the Coremznity Services District for their approval. Based upon the above dtcision the following budget for 1961-62 was completed: (See attached copy of Budget) Discuss on of Alicia Park Community 3uilding was next held. ,r. eorris was not in attendance to give his report. The Commission held this matter over for their next meeting. Some Discussion was held on the construction of the building and theComnission decided to give Pull attention to the building upon completion of the bids for the 1st development project of the park area. Under New Business: The (ommission changed the dates of their meetings to the 2nd and 4th Mondays of the month. Mr. Francisco advised that the District was changing their meetings to the 1st and 3rd Mondays of the month. The Commission also decided to hold all meetings at 6950 Commerce Boulevard, Cotati, California in the District Meetinrr Room in view of the additional facilities being provided by the District. The meeting was th n adjourned. tAMY . ATESF E D Recr tion Secretary 4101. cc: District Recreation Commission Ale cc: District Meeting June 20, 1961 ROM1ERr PARK RECREATION COi^-IISSIOIJ {� a qlIl1961-62 Recreation Commission Preliminary aidget EXPENSES: Development of approximately 1/3 of Alicia Park f.)4,700.00 (engineering fees, landscaping, sprinkler system, paving pool parking area, sidewalks, sewage & water lines, tiny tots area) ngineerirlg fees for remaining 2/3 of Alicia Park 2,000.00 Maintenance of developed area of Alicia Park 500.00 Established operating expense 10,000.00 (Scrim Pool...Salaries, pool supplies, utilities, general maintenance & maintenance eyuipment) • Recreation Program 1,750.00 (Monthly Recreation Activities) Bike Racks 250.00 (Four 10 foot sections with 16 bike spacesin each section, total of 61: parkinrr spaces) Unexpected Miscellaneous Expenditures 500.00 411 Total 420 000.00 I=iCO E: (Undetermined) Tax Rate from Rohnert Park Community Services District Alicia Park Swim Pool Memberships General Admissions Concessions Rental Red Cross Swim School Proceeds Alicia Park Community Roi lding Rental - Private Parties Rental - District Offices Donations Flund Raising Projects )( :, 7-//' i '4C"i . fCHIF'SF 1D R.ecrecti�m Secretary 11, cc: District Recreatin Commission Pile cc: District Meeting June 20, 1961 (It)