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1974/11/11 City Council MinutesROHNERT PARK CITY COUNCIL MINUTES November:ll, 1974 The Council of the City of Rohnert Park met this date in adjourned regular session commeh -cing at 7:00 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Mayor .Beary presiding. The regular session was pre- ceded by an.executive session which commenced at 7:00 p.m. and at which all`Councilmen, City Manager Callinan, and City Attorney Flitner were present, and which was held to discuss litigation with Santa Rosa and personnel matters. Call to Order Mayor Beary called the meeting of the adjourned regular session to order at approximately 7:30 p.m. and led the pledge of allegiance. Roll Call Present: (5) Councilmen Eck, Flores, Hopkins, Smith, and Beary Absent: .(0) None Staff present for all or part'of the meeting: City Manager Callinan, City Attorney Flitner, Engineer Hudis, and Bond Counsel Phil Assaf. Approval of Bills City Manager Callinan'brought'to the attention of the Council a bill from Ace Hardware in the amount of $6,328.84 for light fixtures for Benecia Park and requested that it be added to the previously prepared list of bills for 'approval. The Council agreed to the addition of said bill to the list. Upon motion of Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, the bills presented per the attached list in the amount of $30,955.38 were approved. Approval.:of Minutes Councilman "Eck noted that a roll call vote had been omitted on Page 5 of the October 29th minutes on Planning File No. 02548. Said roll call vote was as follows: AYES: (3) Councilmen Flores, Hopkins, and Beary NOES: (2) Councilmen Eck and Smith Upon motion of Councilman Hopkins, seconded by Councilman Eck, and unanimously approved, the minutes of October 29 were approved as corrected and the minutes of November 4 were approved as submitted. l' < >tUtnun�nzl inrc communiicnt4nns ner the attached ;outline were brou -aht to the attention of the Council. No action was taken on any comm,xnioat.ioii except as noted specifically in these m7nu"tes. Page 20 November 119 1974 Project No. 1972 -3 City Manager Callinan reviewed previous Council action on Hinebaugh Creek, et a1 Project No. 1972 -3, Hinebaugh Creek, et al, Improvement Improvement Project Project to change and modify the proceedings to provide for the construction of a pedestrian bridge over Hinebaugh Creek on the golf course, advised that bids for the work had been opened th.e'` previous week and copies of the bid abstraet.furnishea to each Councilman. Mr. Callinan reported that notice of the public hearing on the changes and modifications to the project had been published in the local newspaper, sent to all property owners, both former and current, as well as to the resi- dents in.the area as shown in the.city's utility service records. ;.Mayor Beary announced that this was the time and place of hearing on the changes and modifications for Project No_ 1972 -3, Hinebaugh Creek, et al, Improvement Project, as more particularly described and set forth in Resolu- tion No. 74 -144 adopted on October 7, 1974. Engineer Hudis' reviewed the construction bids received for the project and the work included in the project con- sisting of a pedestrian bridge eight feet wide with glu lam stringers and supported by reinforced concrete piers. He explained that Alternate 1 provided for plywood decking and vinyl clad chain link fencing and that Alternate 2 pro- vided for rough decking and galvanized cable. A brief dis- cussion followed concerning the plywood decking standing up to golf shoes and Engineer Hudis responded that it should be overlayed with asphalt, but had not included this in the project because it was felt that city forces could.do that portion of the work. Discussion followed concerning the remaining funds in the project and if any further work would be required in the golf course area. City Manager Callinan responded that there was some minor erosion control needed in some of area. He explain- the ditches but none in the golf course ed that surplus project funds could be used for maintenance with a maximum of $1,000 that could be transferred to the city's general fund. Bond Counsel Assaf concurred with said explanation. There being no one desiring to be heard and communications received, Mayor Beary declared the public hearing closed. Resolution No. 74 -158 A RESOLUTION ORDERING CHANGES AND MODIFICATIONS, NO. 1972 -3 HINEBAUGH CREEK, ET AL, IMPROVEMENT PROJECT Bond Counsel Assaf explained the resolution. Upon motion of Councilman Hopkins, seconded by Councilman Smith, and unanimously approved, reading of Resolution No. 74 -158 was waived and said resolution was adopted. Page 3. November 11, 1974 Resolution No. 74159 A RESOLUTION OF AWARD OF CONTRACT, HINEBAUG.H CREEK, ET AL IMPROVEMENT PROJECT NO. 1972-3 Bond Counsel Assaf explained the resolution. Upon motion of Councilman Hopkins, seconded by Council-man ,Smith, and unanimously approved, reading of Resolution No. 74-159 was waived and said resolution was adopted., which awarded the contract to Murdoch Engineering & Construction Co. at the unit prices named in its bid for Alternate No. 1. Naming of Circle Park Discussion was held on the naming of Circle Park by the by Parks and Recreation Parks and Recreation Commission with the Council indi- Commission caring that a more imaginative name was desirable. Mr. Richard Blair, 420 Arlen Drive, was recogni.zed. He commented that he also felt Circle Park was an unimagi- native name and suggested that a contest be held to name the park. A brief discussion followed. Upon motion of Councilman Eck, seconded by Councilman Flores, and unanimously approved, naming of said park was referred back to the Parks and Recreation commission with the directive that public input be solicited for a more imaginative name. Resolution No. 74-160 A RESOLUTION ACCEPTING COMPLETION AND DIRECTING ENGINEER TO FILE NOTICE OF COMPLETION, ROHNERT PARK - WELLS NOS. 10 9 11, PHASE II, PROJECT NO. 1973-11 City Manager Callinan explained the resolution. Upon motion of Councilman Hopkins, seconded by Councilman Smith, and unanimously approved, reading of Resolution No. 74-160 was waived and said resolution was adopted. Resolution No. 74-161 RESOLUTION AUTHORIZING AND APPROVING AGREEMENT BETWEEN CITY OF ROHNERT PARK AND PETALUMA HIGH SCHOOL DISTRICT City Manager Callinan explained the resolution and the agreement concerning the Rohnert Park Junior High School baseball field. Resolution No. 711-1,62 Upon motion of councilman Flores, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 74-161 was waived and said resolution was adopted. A RESOLUTION OF THE ROHNERT PARK CITY COUNCIL REJECTING CLAIM (Claim of Gonzales, Berry and Battle) City Manager Callinan explained the resolution. Upon motion of Councilman Smith, seconded by Councilman Hopkins, and unanimously approved, reading of Resolution No. 74-162 was waived and said resolution was adopted. Page 4, November 11, 1974 Morris Turner - City Manager Callinan advised that Mr. Turner had called Myschool Presentation earlier in the day and requested that his presentation be rescheduled to the November 18th meeting due to a conflict for this meeting. Sonoma County Farm Mr. Barry Hill, representing the Sonoma County Farm Bureau Representative Bureau, appeared and outlined the Bureau's Policy State- re Statement Concern- ment concerning agricultural land use. lie commented that ing Agricultural Land in order to restrain urban sprawl that each city be limi- Use ted to growth within its growth management area and dis- cussed with the Council.the Bureau's Policy Statement and its STatement to Members, copies of which had previously been provided to each Councilman. Councilman Hopkins, Councilman Hopkins left"the Council Chambers during the Leaves above discussion, the time being approximately 8:00 p.m. Further discussion was held concerning open space neo(is and desires, privately owned open space lands, and acquisition of development rights. Councilman Hopkins Councilman Hopkins returned to the Council Chambers at Returns approximately 8:02 p.m. Upon motion of Councilman Smith, seconded by Councilman Flores, and approved by the following roll call vote, the Council approved the Farm Bureau's Policy Statement in concept: AYES: (4) Councilmen Eck, Flores, Hopkins, and Smith NOES: (1) Mayor Beary Norman Francisco,, Home Appliance Co. Mayor Beary stated for the record that he voted no due to reservations about what was being adopted in concept. Mr. Norman Francisco, Home Appliance Co., appeared and discussed with the Council the increased assessed valu- ation on his property located at 5665 So. Santa Rosa Ave. and the resulting increase in property tax. He commented that he realized the City Council did not set the tax rate but thought it should be aware of the situation; that he does not object to paying his fair share of the tax bur- den, but his current property tax bill was $4,000 which he felt was excessive. Discussion followed during which Mr. Francisco advised that he had not filed an appeal with the county because, not being versed in such matters, he did not realize there.would be such an increase until he actually received his tax bill. City Manager Callinan advised that he had received calls from several property owners objecting to the increased assessed valuations and those property owners had filed appeals., but agreed with Mr. Francisco that it is diffi- cult -to be aware of increases until the tax bills are Page 5. November 11, 1974 actually received. Discussion followed during which it was suggested that the,County Tax Assessor be invited to a Council meeting to discuss and explain the methods of assessing property and also to explain agricultural pre- serve designations on land and the effect on taxes. Jack Harte, Forall City Manager Callinan noted the letter dated November 11, Corp. re use of Assess- 1974 from Forall Corporation President Jack Harte which ment Bonds for Country set forth the reasons for the request to use assessment Club Estates Sub. 2B bonds for Country Club Estates Subdivision 2B. Mitchell & Heryford re Connection to County Aqueduct for San Jose Steel Facility Mr. Jack Harte., 4680 Acacia Way, Penngrove, appeared and discussed the request for use of assessment bonds with !h,, Councils Upon motion of Councilman Smith, seconded by Councilman Flores, and unanimously approved, the request of Forall Corporation to use assessment bonds for Country Club Estates Subdivision 2B improvements was approved. City Manager Callinan advised that Mr. Mitchell of :.'. Mitchell & Heryford had requested that his appearance be rescheduled to the December 1 Council meeting. Mra Callinan advised that the request was for water service from the County aqueduct to a proposed warehouse site on Langner Road which is northwest of Rohnert Park and that the new city agreement with the County Water Agency provided that requests of this type must be approved by the city if they are within two miles of the city limits before being considered by the water agency. Christensen & Foster City Manager Callinan advised that Mr. Norm Oliver of Request to Waive Christensen & Foster was.present to discuss his firm's Fencing Standards request to waive the requi.red� fencing standards for the new home being built for Jack Buchanan on Davis Circle, and that since Mr. Buchanan was his brother -in -law he would not participate in the discussion. Mr. Oliver of Christensen & Foster appeared, displayed a drawing of the proposed fence for the Buchanan residence explaining that it was a four foot masonry fence with two feet of wrought iron grill work on top or a total of six feet in height; that a six foot fence was required in the city's Zoning Ordinance for swimming pools and that the Buchanan's planned to have a swimming pool in the back- yard; that the proposed fence was spanish style to coin- cide with the architectural design of the home being built; and therefore a waiver of the required chain link type fencing was being requested. In response to a quesm +inn Fronm tiip Council. -Mr. Oliver advised that the masonry, wrought iron fence was approximately twice as expensive as the chain link fence. In response to another question from the Council, Mr. Oliver commented he felt it was more aesthetically pleasing to not have all the same type of fencing on adjacent properties. General discussion fol- lowed. Recess Reconvene Page 6. November 11, 1974 Upon motion of Councilman Hopkins, seconded by Councilman Smith, and approved by the following roll call vote, the Standard chain link fence requirement was waived for the Buchanan residence and the proposed masonry-wrought iron fence approved: AYES: (4) Councilmen Flores, Hopkins, Smith, and Beary NOES: (1) Councilman Eck Mayor Beary declared a recess at this point-in the meeting, the time being approximately 8:40 p.m. Mayor Beary reconvened the meeting at approximately 8:55 p.m. with all Councilmen present. City Manager Callinan reported that Engineer Hudis was approximately 40% done with the design of the interceptor itself; that Mr. Hudis had been consulting with Montgomery Engineers and the City of Santa Rosa in the design; that Montgomery Engineers were working on a preliminary study that would he to the city's interest in the long run and had been consulting with the State and Engineer Hudis on same; that the city will be pressed to meet the January 31st deadline for submittal of the plans, specifications and ; other materials to the state, but the new City Engi- neer would be coordinating the project details and had been introduced to all individuals involved with the pro3ect. City Manager Callinan reported on a recent meeting with the Regional Water Quality Control Board staff; that it was indicated that notice of a public hearing to consider a cease sand desist order would be sent out, but that the Board staff had indicated they would take the position of not instituting a connection ban but monitoring connec- tions very closely since the city is approaching the 1.5 MGD plant capacity; that staff had indicated pressure was being received from the federal Environmental Protection Agency and State Water Quality Control; that the Regional Water Quality Control Board staff was getting different readings than the city's operator who takes samples at the plant and delivers them to the Santa Rosa lab for testing; that the Water Quality Control Board staff realizes city staff's position and have indicated they will work with the city. Discussion followed con- cerning possible ways to improve the plant to get better effluent with comparatively inexpensive modifications to the plant. In response to a question from the Council, City Manager Callinan advised that the college has contracted for .5 MGD with the city and staff would be discussing this with coii.ege personnel shortly. Councilman Eck asked that M.I.F. Chemical Co. Page 7. November 11, 1974 information be prepared for the Council regarding the number of units that can be connected to the existing plant compared to what might be built before connection is made to the Llano plant. Further discussion followed. City Manager Callinan advised that he would be reporting at the Water Quality. Control Board hearing on December 4 as well as the City Engineer, and that Mayor Beary would be making some remarks. City Manager Callinan advised that the city's agreement with M.I.F. Chemical Company for CUROD terminates on November 15th and requested approval to continue the arrangement on a month to.month basis with the understand - ing that when increased storm flows are experienced, use of CUROD would be discontinued. Discussion followed dur- ing which Mr. Callinan advised that the plant operator stated that the city was saving several hundred dollars per month on chlorine when using CUROD. Further discus - sion followed during which City Attorney Flitner advised he had not been able to get in touch with the appropriate Fresno city official to find out what the problem was between M.I.F. and the City of Fresno but would report on same at the next regular meeting. Upon motion of Councilman Hopkins, seconded by Councilman Flores, and approved by the following roll call vote, staff was authorized to continue the arrangement with M.I.F. Chemical Company for the application of CUROD on a month to month basis as requested: AYES: (3) Councilmen Flores, Hopkins, and Beary NOES: (2) Councilmen Eck and Smith Councilman Smith cited his reasons previously expressed in Council minutes for voting no. City Manager Callinan advised that copies of the proposed agreement between the Cities of Santa Rosa, Sebastopol, Rohnert Park, and the County of Sonoma concerning connec- tion to the Santa Rosa Llano Road Plant had been provided to each Councilman and that it would be presented for formal Council approval sometime in December. A brief discussion followed during.which a work session on the agreement was scheduled for November 25. Santa Rosa Urban City Manager Callinan advised that the -Santa Rosa -Urban Renewal Agency Project Renewal Agency Project had been discussed in executive Deer Meadow Village City Manager Callinan brought to the attention of the File N0. 0143 Council a letter from Young America Homes which reflected that firm intended to go.ahead with the Deer Meadow Village project in the Spring, depending on mortgage financing. Page 8. November 11, 1974 Animal Control Officer City Manager Callinan discussed with the Council the lack of qualified applicants for Animal Control Officer under the EEA program. Upon motion of Councilman Hopkins, seconded by Councilman Smith, and unanimously approved, City Manager Callinan was authorized to put the current part-time Animal Control Officer position on a full-time basis giving considera- tion to the part-time employee now filling the position. Library City Manager Callinan advised that Library Director David -Sabsay would be at the` next regular meeting to discuss general library matters with the Council. Mr. Callinan also.advised that the library site acquisi- tion is being followed; that a sale of the property to a new owner is in escrow and when that sale is completed the property could be acquIred by the city. Pioneer Ambulance City Manager Callinan referred to the November 4 memo Service Review from Director of Public Safety Dennett which reflected that an inspection of the•Pioneer Ambulance Service revealed all phases to be satisfactory. A brief discus- $ion followed during which councilman Hopkins cited an incident where Pioneer Ambulance Service had stood by at a Pop Warner. football game as a public service while the city ambulance was out of town and commended the firm for its public service. Mr. Jay Wiseman of Pioneer Ambulance Service was present and commented,they were happy to be of service. He also brought to the of the Council some additions to the service consisting of standardized and complete written records of crew training; acquisition of a $300 trauma and wound care type piece of equipment; and installation of a reserve oxygen supply. G Golf Course Advisory City,Manager Callinan briefly reviewed his November 4th Committee memo concerning a golf course advisory committee. Dis- cussion followed. Upon motion of Councilman Smith, seconded by Councilman Hopkins, and unanimously approved, the Council committee previously appointed to review the golf course suggestion box receipts was established as a golf course advisory committee to work with staff on other matters related to the golf course operation* Park Improvements City Manager Callinan r . epotted that the 2-1/2 acre park Underway near the golf course had been graded and seeded; the park site on the Condiotti property had been leveled; the high pile of,dirt along the ;creek adjacent to the park was being leveled; coiegio-Vista Park irrigation system is all installed and turfing will be completed in the Spring; the mini-park in Cblegio Vista Subdivision No. 3 put in by Young America Homes has been completed; the John Reed School site had been graded by National Guard personnel Page 9. November 119 1974 as a public service; sprinklers and turf were in at Ladybug Park.and commented it had been hoped to have the parking lot.completed at the adjacent school site by now - but so far the school district had been unsuccessful in its efforts to do so; that play equipment, barbeque equir ment,,and tables and benches were installed at LaCrosse Court park area; and that Young America Homes would be grading Circle Park,. Mr. Richard Blair, 420 Arlen Drive, was recognized. He commented that there were many fine parks in the city, but many times there is a drainage problem at Alicia Park in the summer. City Manager Callinan responded that there were some spots in Alicia Park that,hold water and that an automatic sprinkler � ' system would help the situation since some of.the standing water in the summer is caused by over irrigating. Discussion followed. Councilman Eck asked if there were any way to get at least the trees and sprinkler system in park areas prior to homes being built. City Attorney Flitner responded that the Subdivision Map Act provides that cities can require either land or payment of fees at the final map stage; he commented he had not reviewed all subdivisions in Rohnert Park but it seemed the city was ahead of the Subdivision Map Act. He advised he would research the matter and report more fully at the next meeting. 1973-74 Audit Reports city Manager Call . inan formally presented the 1973-74 Council and.advised external auditor's reports to the they would be scheduled for consideration at the next meeting. A brief discussion followed. Rapozo Ranch Park City Manager Callinan reviewed the letter from State advised of grant ;Project Parks and-Recreation Director Mott which Land and Water Conservation Fund for the approval from the Rapozo Ranch Park Project. He advised that it was his under-standing that an appraisal and survey of the prop- erty would have to be done but had not been able to dis cuss the matter with County Parks and Recreation Director Rodota. Discussion followed concerning the city's share of the project cost and financing of same. from Direc- Public Safety City Manager Callinan briefly reviewed a memo the tor of Public Safety Dennett concerning a survey of Bonnie intersections of Bonnie and Bernice Avenues and and Santa Barbara Drive to determine if stop signs were warranted. It was recommended to install yield signs and Mr. Callinan indicated that staff would be instructed to . proc eed with installation of same if the Council had no 11 -cc+­ _"0 M were received. City Manager Callinan advised that the drainage problems at the above intersections would be scheduled for consid- eration mthe Novemberl8th agenda to allow ample time for City Engineer Brust to investigate and report on same. Page 100 November 11, 1974 Subdivision Map City,Attorney Flitter advised, in response to a question Conditions raised at the last meeting, that the Council could insert new conditions on a final map if the developer wanted to change it from the approved tentative map. A lengthy dis- cussion followed. Motorcycles in Bike City Attorney Flitter advised, in response to a question Paths raised at the last meeting, that he could find no provision in state laws to prohibit motorcycles in bike paths, but that the city could enact an ordinance to prohibit same. Discussion followed during which Mr. Flitter was directed to prepare such an ordinance for consideration. Arlen Dr. Crosswalks Councilman Flores initiated a discussion regarding the possible need for additional crosswalks on Arlen Drive in the vicinity of Santa Alicia Drive. Upon motion of Councilman Flores, seconded by Councilman Hopkins, and unanimously approved, the Public Safety Dept. was directed'to study the matter of additional crosswalks on Arlen Drive. Angle Parking on Councilman Flores initiated a discussion concerning the Cul-de-sacs possibility of establishing angle parking on certain cul- de-sacs in residential areas in order to not restrict access to bike paths, etc. from the cul -de -sacs. He sug- gested that the Public Safety Department investigate the feasibility of same and Council concurred. Hospital Directional. Councilman Smith initiated a discussion concerning the Signs desirability of installing hospital directional signs on U.S. 101 with availability of trauma units included as well as mileage to the hospital. It was suggested that Petaluma. and Santa Rosa hospitals be contacted concerning the posting of such signs with the county and local cities paying for same. Pop Warner Football Councilman Hopkins brought to the attention of the Council Team that the local Pop Warner football team had won its league championship and had been invited to play in a bowl game at Salinas during December. He requested that a $200 contribution be made to the team to aid in pro - viding transportation and/or lodging for the Salinas trip. Discussion followed during which City Attorney Flitter advised that strictly speaking, city funds have to be spent on municipal projects, but that expenditures of this type are usually justified as community advertising or promotional activities. Discussion was held concerning getting community organizations to financially support these events so that the financial support of the city is not needed. Upon motion of Councilman Hopkins, seconded by Councilman Flores, and unanimously approved by the following roll call vote, a contribution of up to $200. for the College Page 11. November 119 1974 View Youth Club was approved to assist in transportation and/or lodging of the Pop Warner football -team for its trip to Salinas: AYES: (5) Councilmen Eck, Flores, Hopkins, Smith, and Beary NOES: (0) None Councilman Flores suggested that if Councilman Hopkins was going to attend the football game in Salinas that he be designated as an official representative of the City Council. By consensus of Council., Councilman 11opkims was so designated. Technology in the Councilman Hopkins initiated a brief discussion concerning Public Sector a conference to be held concerning "Technology in the Conference Public Sector". Upon motion of Councilman Hopkins, seconded by Councilman Smith, and unanimously approved, any member of the Council desiring -to attend said conference was authorized to do so. Lighting of Junior Mayor Beary initiated a brief discussion concerning the High Baseball Field possibility of lighting the Rohnert Park Junior High baseball field over an area large enough to accommodate soccer so that the existing lighted field could be reno- vated. City Manager Callinan indicated he would look into the matter and report back to the Council. Adjournment There being no further business, Mayor Beary adjourned the meeting at approximately 10:05 p.m. epufy City lerk APPRJ�D. yor