2016/01/27 Successor Agency Oversight Board Agenda Packet •
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City of Rohnert Park♦ 130 Avram Avenue • Rohnert Park, California 94928
PHONE:(707)588-2227 • FAX: (707) 794-9248 ♦ WEB:www.rncity.org
OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
CITY OF ROHNERT PARK
(Successor Agency of the Former Community Development Commission of the
City of Rohnert Park)
SPECIAL MEETING AGENDA
Wednesday, January 27, 2016, 11:30 a.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
The Oversight Board welcomes your attendance, interest and participation at its public meetings.
Oversight Board agendas and minutes may be viewed at the City of Rohnert Park website at:
www.rpcity.org.
PUBLIC HEARINGS
The Oversight Board may discuss and/or take action on any or all of the items listed on this agenda. If
you challenge decisions of the Oversight Board or the Successor Agency City of Rohnert Park in court,
you may be limited to raising only those issues you or someone else raised at public hearing(s)described
in this agenda, or in written correspondence delivered to the Successor Agency City of Rohnert Park, at,
or prior to the public hearing(s).
PUBLIC COMMENTS
For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at
the scheduled time(limited to three minutes per appearance and a 30 minute total time limit,or allocation
of time based on number of speaker cards submitted)
PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING
*SEE NOTE AT TI IF END OF THIS AGENDA
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred
to on the agenda are available for public inspection before each regularly scheduled Board meeting at City
Hall, located at 130 Avram Avenue. Any writings or documents subject to disclosure that are provided to
all, or a majority of all, of the members of the Board regarding any item on this agenda after the agenda
has been distributed will also be made available for inspection at City Hall during regular business hours.
ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices
upon entering the Rohnert Park Council Chamber. Use of these devices causes electrical interference with
the sound recording and TV broadcast systems.
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11:30 AM
1. CALL TO ORDER/ROLL CALL(Cerreta Jolley_Masterson_Pawson
Zane_Thompson_Mackenzie )
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENTS
Persons wishing to address the Board on any Consent Calendar item or on Successor Agency
City of Rohnert Park business not listed on the Agenda may do so at this time. Each speaker will
be allotted 3 minutes. Those wishing to address the Oversight Board on any report item listed on
the Agenda should submit a "Speaker Card"to the Clerk before announcement of agenda item.
4. APPROVAL OF MINUTES
A. Special meeting of Oversight Board for Successor Agency City of Rohnert Park held on
September 24,2015,at 1:00 PM
1. Board Motion/Discussion /Vote(Cerreta_Jolley Masterson Pawson
Zane_Thompson Mackenzie
5. MEETING ITEMS
A. Receive Series 2007R Excess Bond Proceeds Expenditure Report
1. Staff Report
B. Consider Approving the Recognized Obligation Payment Schedule CROPS") 16-17 of the
Successor Agency City of Rohnert Park for the Period July 1,2016—June 30, 2017
1. Staff Report
2. Consideration of Resolution:
a. Resolution for adoption: Resolution No. OSB 2016-01 A Resolution of the Oversight
Board for the Successor Agency City of Rohnert Park Approving the Annual
Recognized Obligation Payment Schedule For July I, 2016—June 30,2017,("ROPS
16-17"), Pursuant To Section 34177 (o)of the California Health And Safety Code
(1) Board Motion/Discussion/Roll Call Vote(Cerreta Jolley
Masterson Pawson Zane_Thompson Mackenzie )
6- NEW MATTERS FOR FUTURE CONSIDERATION
A. Reminder of upcoming Regular Oversight Board meeting on April 13, 2016 at 2:00 PM.
Election of officers will be on the agenda.
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Members of the public may address the Oversight Board on matters that are within the Oversight
Board's jurisdiction and not on today's calendar. Each speaker shall have up to three minutes to
make pertinent public comments unless the Oversight Board adopts a shorter period. It is strongly
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recommended that members of the public who wish to address the Oversight Board should fill
out a "Speaker Card" provided by the Clerk,and submit the completed card to the Clerk.
8. ADJOURNMENT
DISABLED ACCOMMODATION
If you have a disability which requires an interpreter or other person to assist you while attending this Board
meeting,please contact the Clerk of the Board at(707)588-2205 at least 72 hours prior to the meeting to ensure
arrangements for accommodation by the City. Please notify the Clerk's Office as soon as possible if you have a
visual impairment requiring meeting materials to be produced in another format(Braille,audio-tape,etc.)
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ITEM 4A
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CALIF/IRO?'
MINUTES OF THE SPECIAL MEETING
OVERSIGHT BOARD
TO THE SUCCESSOR AGENCY CITY OF ROHNERT PARK
Thursday, September 24,2015
Rohnert Park City Hall, Council Chambers
130 Avram Avenue,Rohnert Park,California
1. CALL TO ORDER
The regular meeting of the Oversight Board to the Successor Agency City of Rohnert Park was
called to order by Vice Chair Mike Thompson at 1:01 p.m. on September 24, 2015, in the Council
Chambers. Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park. California.
Present: Kate Jolley, Board Member Absent: James Cerreta, Board Member
Brian Masterson, Board Member Shirlee Zane, Board Member
Jake Mackenzie, Board Member
Mary Grace Pawson, Board Member
Mike Thompson, Vice Chair
Staff present: City Manager Jenkins, Clerk of the Board Tacata, Oversight Board Counsel Strauss
(via telephone), Finance Director Howze, Director of Public Works and Community Services
McArthur.
Public representatives present: None.
2. PLEDGE OF ALLEGIANCE
l.ed by Board Member Pawson.
3. PUBLIC COMMENTS
There were no comments from the public.
4. APPROVAL OF MINUTES
A. Regular meeting of Oversight Board for Successor Agency City of Rohnert Park held on
Wednesday, April 8, 2015, at 2:00 p.m.
ACTION: Moved/seconded (Jolley/Masterson)to approve minutes of the meeting of April 8,
2015. Motion carried by the following 5-0-2-0 vote: AYES: Jolley, Mackenzie, Masterson,
Pawson. and Thompson; NOES: None; ABSENT: Cerreta and Zane; ABSTENTIONS: None.
5. MEETING ITEMS
A. Receive Resignation from Marilyn Ponton and Acknowledge Mayor's Appointment of Mary
Grace Pawson to Oversight Board
Agenda Packet Page 5
Oversight Board— Minutes of Regular Meeting(Page 2 of 3) September 24,2015
Successor Agency City of Rohner'.Park
Vice Chair Thompson announced the item. City Manager Jenkins gave the staff report.The
Board acknowledged Board Member Ponton's resignation and the appointment of Board
Member Pawson.
B. Election of Board Chair
Vice Chair Thompson announced the item. City Manager Jenkins gave the staff report.
Board Member Masterson nominated Jake Mackenzie to Chair of the Oversight Board. Board
Member Mackenzie accepted the nomination.
ACTION: Moved/seconded (Thompson/Pawson)to adopt Resolution No. OSB 2015-04 A
Resolution of the Oversight Board to the Successor Agency City of Rohnert Park Affirming
Selection of Board Chair. Motion carried by the following 5-0-2-0 roll call vote: AYES: Jolley,
Mackenzie, Masterson, Pawson, and Thompson; NOES: None;ABSENT: Cerreta and Zane;
ABSTENTIONS: None.
C. Receive Series 2007R Excess Bond Proceeds Expenditure Statement
Chair Mackenzie announced the item, City Manager Jenkins gave the staff report.The Board
acknowledged and received the Series 2007R Excess Bond Proceeds Expenditure Statement as
presented.
D. Approving an Agreement Regarding Expenditure of Excess Bond Proceeds between the City of
Rohnert Park and the Successor Agency
Chair Mackenzie announced the item. City Manager Jenkins gave the staff report.
ACTION: Moved/seconded (Thompson/Masterson)to adopt Resolution No. OSB 2015-05 A
Resolution of the Oversight Board to the Successor Agency City of Rohnert Park Affirming
Selection of Board Chair. Motion carried by the following 5-0-2-0 roll call vote: AYES: Jolley,
Masterson, Pawson,Thompson, and Mackenzie; NOES: None; ABSENT: Cerreta and Zane;
ABSTENTIONS: None.
E. Consider Approving the Recognized Obligation Payment Schedule ("ROPS") 15-16B of the
Successor Agency City of Rohnert Park for the Period January I, 2016—June 30, 2016
Chair Mackenzie announced the item. City Manager Jenkins gave the staff report.
ACTION: Moved/seconded (Masterson/Jolley)to adopt Resolution No. OSB 2015-06 A
Resolution of the Oversight Board for the Successor Agency City of Rohnert Park Approving the
Recognized Obligation Payment Schedule For January 1, 2016—June 30, 2016, ("ROPS 15-
16B"), Pursuant To Section 34177 of the California Health And Safety Code. Motion carried by
the following 5-0-2-0 roll call vote: AYES: Jolley, Masterson, Pawson, Thompson, and
Mackenzie; NOES: None; ABSENT: Cerreta and Zane; ABSTENTIONS: None.
6. NEW MATTERS FOR FUTURE CONSIDERATION
A. Scheduling of Regular Meeting of Oversight Board on October 7, 2015.
City Manager Jenkins raised the issue for the Board's consideration to cancel the Oversight
Board meeting, which is regularly scheduled for October 7, 2015 in accordance with the
Oversight Board Bylaws. Chair Mackenzie moved to cancel the Oversight Board meeting of
October 7, 2015. Discussion ensued about whether additional items might need to be brought
forward to the Oversight Board, in which case the meeting would have to be rescheduled. Chair
Mackenzie withdrew his motion.
Agenda Packet Page 6
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Oversight Board— Minutes of Regular Meeting(Page 3 of 3) September 24,201
Successor Agency City of Rohnert Park
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
There were no comments from the public.
8. ADJOURNMENT
ACTION: Chair Mackenzie adjourned the meeting at 1:30 p.m.
Eydie Tacata, Clerk of the Board Jake Mackenzie,Chair
Successor Agency City of Rohnert Park Oversight Board for the Successor Agency of
Rohnert Park
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"TotlI`Ni* ITEM NO. 5A
Mission Statement
6' • "We Care for Our Residents by Working Together to Build rr
Better Community for Today and Tomorrow."
CITY OF ROHNERT PARK
OVERSIGHT BOARD AGENDA REPORT
Meeting Date: January 27, 2016
Department: Public Works and Community Services
Submitted By: John McArthur, Director of Public Works&Community Services
Prepared By: Terrie Zwillinger, Project Coordinator
Agenda Title: City of Rohnert Park Oversight Board Receive Series 2007R Excess
Bond Proceeds Expenditure Report
RECOMMENDED ACTION:
Staff recommends that the Oversight Board receive the attached report of 2007R Excess Bond
proceeds expenditures for the period of July 2015 through December 2015.
BACKGROUND:
Since receiving the Finding of Completion, the City, Successor Agency and Oversight Board
(OSB) have taken the following actions relating to the use of the remaining redevelopment bond
proceeds:
I) On February l I, 2014, the City Council approved the use of $5.7 million in bond
proceeds for multiple facility improvement projects within the former Redevelopment
Area (RDA). On April 9, 2014, the project list was approved by the OSB and later
approved by the State Department of Finance.
2) On February 10, 2015, City Council approved the use of an additional $627,546 in
uncommitted bond proceeds from the 1999 Tax Allocation Bonds (TABS) that will be
used as contingency funds for projects that have already been approved.
ANALYSIS:
The total amount of bond proceeds currently allocated to the bond project list is approximately
$6.3 million. Since approving the Excess Bond Proceeds Agreement(Agreement), several of the
public facility improvement projects have been initiated.
Section 5 of the Agreement requires that the City provide the Successor Agency and Oversight
Board with a bi-annual written statement identifying the amount of Series 2007R Excess Bond
Proceeds expended in the January through June and July through December six-month periods.
The attached report details expenditures of excess bond proceeds on public improvements for the
six-month period of July 2015 through December 2015, in addition to the previously expended
funds.
[Version 2- 12/18/20151
Agenda Packet Page 9
ITEM NO. 5A
STRATEGIC PLAN ALIGNMENT:
This item follows Strategic Plan Item D.2 by improving infrastructure. The bi-annual report is a
requirement of the 2007R Excess Bond Fund Agreement.
OPTIONS CONSIDERED
This report is required per the 2007R Excess Bond Proceeds agreement.
Department Head Approval Date: January 11,2016
Finance Director Approval Date: January 12,2016
City Attorney Approval Date: N/A
Board Counsel Approval Date: N/A
City Manager Approval Date: January 15,2016
Attachments (list in packet assembly order):
1. 2007R Excess Bond Proceeds Bi-Annual Report
2. Bond Public Improvement List
IVersion 2- 12/18/2015J 2
Agenda Packet Page 10
ATTACHMENT I
2007R Excess Bond Proceeds Expenditure Report-July 2015 through December 2015
Project Name 1 Types of Expenses[Project Budget [Previous Expenditures [Jul-Dec 2015 Total [Remaining Balance
Benicia Pool Renovation Project No.2014-06(PROJECT COMPLETE)
Rehab of pool including replacement of pool decking,pool Design $53,515.73 $36,520.27
plaster,building roofs,restroom fixtures,diving board,expanded Construction Management $27,357.00 $74,208.00
picnic area,new ADA restroom Construction 5338,086.76 $872,349.24
Sub-total $1,402,037.00 $418,959.49 $983,077.51 $0.00
Sports Center Locker Room Retrofit Project No.2013-05
Design 566,689.53 $2,765.92
Constructability Review $4,977.00
Remodel of both women's and men's locker rooms including Construction Management
replacement of lockers,fixtures,floors,and upgraded showers Construction 5221,676.71
Sub-total $825,489.03 571,666.53 $224,442.63 $529,379.84'
Public Safety Main HVAC Replacement Project No.2014-02
Design $36,766.59 52,000.50
Replacement of HVAC system including new chiller and boiler, Construction Management $8,639.88
control system,VAVs Construction 5167,785.01
Sub-total $657,301.00 $36,766.59 $178,425.39 5442,109.02
A-Park Restroom Renovation Project No,2015-04
Design
Rehabilitation of the restroom building,Including replacement of Construction Management
fixtures and security features Construction
Sub-total S138,442.00 $138,442.00
PAC HVAC Replacement(4 units)Project No.2015-05
Replacement of 4 HVAC units Design
Construction Management
Construction
Sub-total $474,126.00 S474,126.00
Community Center Roof Replacement Project No.2015-06
Replacement of roof Design
Construction Management
Construction
Sub-total $239,400.00 5239,400.00
Senior Center Roof Replacement
Replacement of roof Design
Construction Management
Construction
Sub-total $234,000.00 5234,000.00
Senior Center Restroom Renovation
Renovation of restroom,including new fixtures,flooring,ADA Design
upgrades Construction Management
Construction
Sub-total $109,200.00 5109,200.00
PAC Roof Replacement Projct No.2015-08
Replacement of roof Design
Construction Management
Construction
Sub-total $1,207,640.00 $1,207,640.00
library Parking Lot Paving and Landscaping
Overlay of library parking and associated landscaping Design
Construction Management
Construction
Sub-total S234,900.00 $234,900.00
Community Center Parking Lot Overlay Project No.2014-07
Overlay of parking lot Construction 5282,964.77
Sub-total $800,000.00 50.00 5282,964.77 5517,035.23
TOTALI 56,322,535.00 5527,392.61 51,668,910.30 54,176,232.09
"Note: I-Park Restroom Renovation Project was removed by the City Council on November 10,2015
Page 1 Agenda Packet Page 11
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*outs Ur p""*_ ITEM NO. 5 B
Micclo►e Statement
r 6' "We Cure for Our Residents by Working Together to Build a
Better Community for Today and Tomorrow"
C4u7oIN«
CITY OF ROHNERT PARK
OVERSIGHT BOARD AGENDA
Meeting Date: January 27, 2016
Submitted By: Betsy Howze, Finance Director
Prepared By: Betsy Howze, Finance Director
Agenda Title: Approval of the Annual Recognized Obligation Payment Schedule
(ROPS) 16-17 of the Successor Agency to the former Community
Development Commission of the City of Rohnert Park
RECOMMENDED ACTION:
Consider and adopt the attached Resolution approving the ROPS 16-17(Recognized Obligation
Payment Schedule for the period July 1, 2016 to June 30,2017)of the Successor Agency to the
former Community Development Commission of the City of Rohnert Park.
BACKGROUND:
Health & Safety Code Section 34177(o) requires successor agencies to submit the Recognized
Obligation Payment Schedule(ROPS) to the State Department of Finance(DOF).
The ROPS 16-17 must be submitted to the Sonoma County Auditor-Controller Treasurer-Tax
Collector, State Controller's Office and Department of Finance no later than February 1, 2016,
after approval by the Oversight Board.
ANALYSIS:
The attached ROPS 16-I 7 addresses $5,414,045 in enforceable obligations to be paid from
Redevelopment Property Tax Trust Funds ("RPTTF"). The enforceable obligations include bond
debt payments and the administrative cost allowance for the period July I. 2016 to June 30,
2017.
As previously reported, with the receipt of the Notice of Completion on April 26, 2013, the
Successor Agency is eligible to include previously unallowable items beginning with the ROPS
14-15B.These include 1) repayment of a loan the City made to the former Community
Development Commission and 2)expenditure of the proceeds of bonds issued prior to December
31, 2010 for infrastructure projects.
The first annual City loan repayment in the amount of$298,505 was received in the ROPS 14-
1513 period. and the second annual payment in the amount of$598,209 was received in the
proposed ROPS 15-16B period. Based on the calculation comparing the residual balances of
ROPS 14-15 and ROPS 15-16. the City is not eligible to receive a loan repayment for the ROPS
16-17 period. Since it is a rolling calculation, the City will prepare the calculation again next
ROPS period to see if funds are available to make a City loan repayment.
[Version 2 - I2/I8/20151 1 Agenda Packet Page 13
ITEM NO. 5B
As reported in February 2015, we have identified $10,055,725 in bond proceeds that were loaned
to the Public Facility Finance Fee Fund to build the Eastside Trunk Sewer Project. These funds
will be repaid to the Successor Agency with developer fees as funds become available. For the
ROPS 15-16B period, $500,000 was repaid to the Successor Agency for capital improvements
within the project area, and we are including$500,000 for the ROPS 16-17.
Staff recommends that the Oversight Board consider and adopt the attached Resolution
approving the ROPS 16-17. if approved, staff will submit the approved ROPS to the Sonoma
County Auditor-Controller Treasurer-Tax Collector, State Controller's Office and the
Department of Finance by February 1, 2016. In accordance with AB1484, staff will also post the
approved ROPS on the Successor Agency's website.
Department Head Approval Date: January 19,2016
Board Counsel Approval Date: January 20,2016
City Manager Approval Date: January 20,2016
Attachments:
1. Resolution approving ROPS 16-17
2. Exhibit A to Resolution: ROPS 16-17
[Version 2- 12/18/2015] 2 Agenda Packet Page 14
RESOLUTION NO. OSB 2016-01
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
CITY OF ROHNERT PARK APPROVING THE ANNUAL
RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR
JULY 1,2016—JUNE 30,2017("ROPS 16-17"), PURSUANT TO SECTION 34177(o)OF
THE CALIFORNIA HEALTH AND SAFETY CODE
WHEREAS, the Redevelopment Dissolution Law (AB 1X 26, enacted June 28, 2011, as
amended by AB 1484, enacted June 27, 2012, and hereinafter, "Dissolution Law") provided for the
creation of the Successor Agency City of Rohnert Park ("Successor Agency"), as successor agency
to the Community Development Commission of the City of Rohnert Park ("Commission") and
required the Successor Agency, among other things, to expeditiously wind down the
Commission's affairs, while continuing to meet the Commission's enforceable obligations and
overseeing completion of redevelopment projects and disposing of the assets and properties of
the Commission, all as directed by the oversight board created pursuant to Section 34179 of the
Health and Safety Code ("Oversight Board");
WHEREAS, Section 34177 (o) of the Health and Safety Code requires the Successor
Agency, following approval by the Oversight Board, to submit to the State Department of
Finance ("DOF"), the State Controller, and the Sonoma County Auditor-Controller Treasurer-
Tax Collector ("County Auditor") for review, the Recognized Obligation Payment Schedules
("ROPS") in the manner provided by the Department of Finance;
WHEREAS, pursuant to the Dissolution Law, the ROPS for the period of July 1, 2016 to
June 30, 2017 ("ROPS 16-17") must be submitted to the Sonoma County Auditor-Controller-
Treasurer-Tax Collector, State Controller's Office and Department of Finance no later than
February 1, 2016, after approval by the oversight board;
WHEREAS, Successor Agency staff have prepared the attached ROPS, which was approved
by the Successor Agency's governing board on January 26, 2016;
WHEREAS, Successor Agency staff have submitted the attached ROPS to the Oversight
Board for review and approval, and at the same time have provided a copy of the attached ROPS
to the County Administrative Officer, the County Auditor and DOF, all as required pursuant to
Health and Safety Code Section 34177(o).
NOW,THEREFORE,THE OVERSIGHT BOARD FOR THE SUCCESSOR
AGENCY CITY OF ROHNERT PARK DOES RESOLVE AS FOLLOWS:
Section 1. The Recognized Obligation Payment Schedule for the period of July 1, 2016 to
June 30, 2017 ("ROPS 16-17") in the form attached to this resolution and incorporated herein by
reference, is hereby approved.
Section 2. The staff of the Successor Agency is hereby directed to submit the ROPS to DOF,
the State Controller and the County Auditor and post the ROPS on the Successor Agency's
website in accordance with Health and Safety Code Section 34177(1)(2)(C). and to cooperate
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Agenda Packet Page 15
with DOE' to the extent necessary to obtain DOF's acceptance of the ROPS, including, if
necessary, making modifications to the ROPS determined by the City Manager to be reasonable
and financially feasible to meet its legally required financial obligations.
DULY AND REGULARLY ADOPTED by the Oversight Board for the Successor Agency
City of Rohnert Park this 27th day of January, 2016.
OVERSIGHT BOARD FOR THE SUCCESSOR
AGENCY CITY OF ROHNERT PARK
Chair
ATTEST:
Eydie Tacata, Clerk of the Board
Cerreta: Jolley: Masterson: Pawson: Zane: Thompson: Mackenzie:
AYES:( ) NOES:( ) ABSENT: ( ) ABSTAIN: ( )
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Agenda Packet Page 16
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Projec[Name/DeblOblig.ti.n
'IbligationType
Project Area
- -1. N-o
POP -17
Tota116
Non -Redevelopment Property Tax Trust Fund
1,25-1.131
Bonds
2003 LRRB's 90% Paid by CDC
Bond Issued on or Before
Lease Revenue Refunding Bonds
o
Agreement with the City of Roh-rt
Park regarding expenditure of
excess bond proceeds
ty of Rohnert Park
Transfer of bond proceeds that w1l be
in a future ROPS period
Msale
_spent
of RSA property
Property Disposhions
Burke Miffiams Sorensen
Legal servi es related to the sale of
RSApropecrty
Agenda Packet Page 18
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