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2022/10/11 City Council Minutes ,,OµN ERT PARA- 19w .6z CAI/FORNiP MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, October 11, 2022 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Elward called the joint regular meeting to order at 5:00 p.m., the notice for which being legally noticed on October 6, 2022. Present: Jackie Elward, Mayor Samantha Rodriguez, Vice Mayor Susan Hollingsworth-Adams, Councilmember Pam Stafford, Councilmember Absent: Gerard Giudice, Councilmember Staff present: City Manager Jenkins, City Attorney Kenyon, Assistant City Manager Schwartz, Development Services Director Pawson, Finance Director L. Tacata, Director of Public Safety Mattos, Director of Community Services Bagley, Director of Public Works Garrett, Community Services Supervisor Foley, Community Services Analyst Morgan, Deputy City Engineer Brandt, Information Systems Operations Manager Rowley, and Assistant City Clerk Machado. 2. PLEDGE OF ALLEGIANCE Led by Rohnert Park Rebels U8 Black Team. 3. PRESENTATIONS A. Mayor's Recognition: Honoring Rohnert Park Rebels U8 Black Team Winning 4 Championships Mayor Elward presented the recognition to Rebels U8 Black players and coaches. B. Mayor's Proclamation: Proclaiming October 10, 2022 as Indigenous People's Day Mayor Elward acknowledged the Indigenous Peoples' of Rohnert Park and Sonoma County and presented the proclamation to Lorelle Ross, Vice Chair, Federated Indians of Graton Rancheria and Patricia Miraz, Member at Large, Federated Indians of Graton Rancheria. 4. SSU STUDENT REPORT A. By Yasmin Alexia Esquivel, President, Sonoma State University Associated Students, Inc. (SSU ASI) Yasmin was not present at the meeting to provide the SSU Student Report. City of Rohnert Park Joint Regular Meeting Minutes for City Council October 11,2022 RPFA/CDC Successor Agency Page 2 of 5 5. DEPARTMENT HEAD BRIEFING A. Halloween Carnival with Dia de los Muertos Celebration and The Haunt Update by Director of Community Services Bagley Director of Community Services Bagley shared the Halloween Carnival with Dia de los Muertos Celebration will be on Saturday, October 29. The event will have live performances, exotic animals, carnival games, a hypnotist, haunted maze and community altars. This event is in partnership with the Latino Alliance and Cotati-Rohnert Park Unified School District Outdoor Education Program. Director of Community Services also shared there will be a haunted maze at the Performing Arts Center called The Haunt. This event will serve as a fundraiser for the Performing Arts Center. B. Sunrise Soccer Field Use by Permitted Groups Update by Director of Public Safety Mattos Director of Public Safety Mattos shared an update on unpermitted users pushing permitted groups off of the soccer field. Public Safety visited the field during the permitted times, spoke with coaches, and spoke with unpermitted groups to inform them of the municipal code requirements. Director of Public Safety Mattos reported the permitted groups have seen a significant improvement and have not had issues with unpermitted groups using the field during the reserved time. 6. PUBLIC COMMENTS Steve Keith spoke about public engagement during council meetings and preference for the town hall meeting format. Peter Alexander spoke about planting organic seeds, unthanksgiving on Alcatraz Island, Leonard Peltier, and John Trudell. Karen spoke about celebrating Indigenous People's Day and about learning about the history of land being taken from Native Americans. 7. CONSENT CALENDAR 7.A. Acceptance of Reports from Finance Department: 7.A.1. City Bills Demands for Payment dated September 23 through October 2, 2022 7.A.2. City Council Quarterly Expense Report (July, August, September 2022) 7.B Adopt Approval of Minutes for: City Council/RPFA/Successor Agency Joint Regular Meeting/Foundation Special Meeting, September 27, 2022 7.0 Adopt Resolution 2022-103 to Authorize the Assistant City Manager to Execute a Consultant Services Agreement with RHAA Landscape Architecture and Planning for Consultant Services for the Parks and Recreation Master Plan Update in a Total Amount Not-to-Exceed $152,665 and Authorize the Finance Director to Increase Appropriations for the Parks and Recreation Master Plan Update Project No. 2022-12 in the Amount of$2,665 to be Funded from the Measure M—Parks Fund (44104200) 7.D Adopt Resolution 2022-104 Awarding the Construction Contract for the One Bay Area Grant 2 Pedestrian and Bicycle Safety Improvement Project (Project 2020-28, City of Rohnert Park Joint Regular Meeting Minutes for City Council October 11, 2022 RPFA/CDC Successor Agency Page 3 of 5 Federal Project No. STPL-5379(025))to DC Electric Group, Inc for$509,288.20, Authorizing the Assistant City Manager Change Order Authority, Finding the Project Exempt from the California Environmental Quality Act(CEQA) Pursuant to CEQA Guidelines Sections 15301 and 15302, and Approving the Plans and Specifications 7.E Acceptance of Report Regarding City Commissions, Committees, and Boards for Terms Expiring December 31, 2022 ACTION: Moved/seconded (Stafford/Elward)to approve the consent calendar. Motion carried by the following 4-0-1 voice vote: AYES: Hollingsworth-Adams, Stafford, Rodriguez, and Elward,NOES: None, ABSTAINS: None, ABSENT: Giudice. 8. REGULAR ITEMS A. Update Regarding the Sister Cities Relations Committee Student Exchange Program Budget Director of Community Services Bagley and Community Services Supervisor Foley presented this item. Recommended Action(s): Receive an update from staff regarding funding for the Sister Cities Relations Committee student exchange program. PUBLIC COMMENTS: None. Council received the report. B. Discussion and Direction Regarding Amendments to the Park and Facility Reservation and Use Policy Handbook and Municipal Code, and Recreation Facility Use Fee Schedule in Response to Increased Trash and Damage to City Parks from Increased Picnic Area Use Director of Community Services Bagley and Community Services Analyst Morgan presented this item. Recommended Action(s): Receive a report and provide staff with direction regarding amendments to the Park and Facility Reservation and Use Policy Handbook, and Recreation Facility Use Fee Schedule, and municipal code in response to increased trash and damage to city parks from increased picnic area use. PUBLIC COMMENTS: Steve Keith spoke about this item. ACTION: By consensus (none opposed, Councilmember Giudice absent), Council directed staff to return to a future City Council meeting with a resolution to adopt the changes to the Use Policy and Fee Schedule, and amend the Fiscal Year 2022/23 budget to increase appropriations for part-time staffing and fuel costs in the amount of$5,495. C. Update on City Council Strategic Priorities for 2021-2022 City Manager Jenkins presented this item. Recommended Action(s): Receive an update on progress addressing the City Council Strategic Priorities for 2021-22. City of Rohnert Park Joint Regular Meeting Minutes for City Council October 11, 2022 RPFA/CDC Successor Agency Page 4 of 5 PUBLIC COMMENTS: None. Council received the report. 9. COMMITTEE /LIAISON/OTHER REPORTS A. Standing Committees: None. B. Liaison Reports: 1. Golf Course Oversight Committee (10/4) (Rodriguez/Hollingsworth-Adams) Vice Mayor Rodriguez reported this meeting was cancelled due to lack of quorum. C. Outside Agency Appointments: 1. California Intergovernmental Risk Authority (CIRA) (9/28) (Director of Human Resources Cannon) Director of Human Resources Cannon was not present to report on this meeting but provided a written report to Council. 2. Sonoma Clean Power (10/6) (Elward/Hollingsworth-Adams) Mayor Elward reported on this meeting. 3. Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) (10/10) (Giudice/Elward) Councilmember Giudice was not present to report on this meeting. D. Other Reports: 1. 2022 Best of Northbay Biz 33rd Annual Awards Party (9/29) (Mayor Elward or Vice Mayor Rodriguez) Mayor Elward and Vice Mayor Rodriguez reported on this event. 2. 2022 Fall Economic Perspective (9/30) (Vice Mayor Rodriguez or Councilmember Hollingsworth-Adams) Vice Mayor Rodriguez reported on this event. 3. Sonoma County Local Agency Formation Commission (LAFCO) (10/5) (Stafford) Councilmember Stafford reported on this meeting. 10. COMMUNICATIONS Councilmember Hollingsworth-Adams drew attention written public comment received from the California Department of Insurance and shared information on low income liability insurance. 12. PUBLIC COMMENT Gary Coffman spoke in favor of more town hall meetings. 13. ADJOURNMENT Mayor Elward adjourned the joint regular meeting at 6:52 p.m. City of Rohnert Park Joint Regular Meeting Minutes for City Council October 11, 2022 RPFA/CDC Successor Agency Page 5 of 5 t. Elizabeth Machado,Assistant City Clerk ckie Elw , ayor City of Rohnert Park City of Rohnert Park