Loading...
1992/10/27 Community Development Agency Minutes COMAJNITY DEVELOPMENT AGENCY OF THE CITY OF ROHNERT PARK MINUTES October 27, 1992 The Members of the Community Development Agency of the City of Rohnert Park met this date during the City Council meeting at approximately 7:35 p.m. in the City Offices, 6750 Commerce Boulevard, Rohnert Park, with Chairperson Spiro presiding. Call to Order Chairperson Spiro called the meeting of the Community Development Agency of the City of Rohnert Park to order at approximately 7:35 p.m. Roll Call Present: (5) Agency Members Eck, Hollingsworth, Hopkins, Reilly, and Chairperson Spiro Absent: (0) None Staff present for all or part of the meeting: Executive Director/City Manager Netter, City Attorney Flitner, Assistant to the City Manager Leivo, City Engineer Brust, Planning Director Skanchy. Approval of Minutes Upon motion by Agency Member Hopkins, seconded by Agency Member Eck, except for abstaining by Agency Member Hollingsworth due to absence from the meeting, the minutes of October 13, 1992 were unanimously approved as submitted. Approval of Bills Upon motion by Agency Member Hopkins, seconded by Agency Member Hollingsworth, the bills presented per attached list in the amount of $21 , 921 . 03 were unanimously approved. Acknowledging The Executive Director/Secretary's report on the posting Exe.Dir./Sec.Report of the agenda was acknowledged. Uischeduled Public Chairperson Spiro stated that in compliance with State Appearances Law, (The Brown Act) , anyone in the audience who wished to make a comment may do so at this time. CDA Budget and Operations - Executive Director Netter referenced copies provided to Agency of various communications related to Community Development Agency Budget and Operations as listed on the agenda. He shared comments as reviewed in tonight's City Council Meeting Memo as follows: A) Update on Community Development Agencies/Future Outlook - outlining the future of redevelopment agencies in California as reported at the California Redevelopment Conference held in Sunnyvale on October 1st, 1992. The CONMJNITY DEVELOPMENT AGENCY/CITY OF ROHNERT PARK MINUTES (2) October 27, 1992 report points out that, even though the State said redevelopment agencies would only incur a one-time "hit", it appears likely that the State Legislature will repeat the "take" again in 1993 considering the estimate that the State Budget may be in even worse shape in 1993. B) State "Hit" on City of Rohnert Park CDA for Fiscal Year 1991-92 in the amount of $538,765 via letter submitted by the California Department of Finance dated October 1, 1992 requiring "the county auditor, by no later than May 15, 1993, to transfer any amount necessary to meet the obligation determined for that agency from the legislative body's property tax allocation" . C) Update on City of Rohnert Park CDA Cash Position - Agency provided with copies of 1992-93 Cash Flow Statement (copy attached to original set of these minutes ) reflecting $1 . 2 million at Agency disposal after the $539,000 "hit". Executive Director Netter strongly recommended doing no projects and holding these funds in reserve until after the City knows what the State "hit" will be next year. Mr. Netter explained the redevelopment process with respect to annual increments , bond issues and certificates of participation and said people might think the City has increments for new projects, which is not true since all the increments mist go to pay the debt service on the bonds and OOP's previously approved. In response to Agency request, Executive Director Netter extensively reviewed details regarding the establishment of the City's Redevelopment Agency including how it was founded, the rules and regulations under which it operates, and how the tax increments are collected and distributed. D) Project Funding Priorities - Agency was provided with copies of project funding priorities (copy attached to original set of these minutes) , as previously approved, listing estimated project expenditures for Public Safety Building (Main) , Alicia Park Lights, Public Safety West/Animal Shelter, Rohnert Park Expressway ( Interim project-overpass) and Commerce Blvd. Bike Path. Detailed information and review of prior budget work sessions establishing same was also provided for Agency information. Executive Director Netter also shared contents of copies provided to Agency of various items pertaining to options for the Animal Shelter Project and the Rohnert Park Expressway Improvements Project (copies attached to original set of these minutes) as follows: 1) Staff report from City Manager dated October 27, 1992 regarding Animal Shelter Options; 2) Staff report from Finance Director Harrow dated October 27, 1992 regarding F.A. I .R.E. (Friends of the Animals in the Redwood Empire) Volunteer Labor; 3) Letter from Mullin Construction Co. , Inc. dated September 28, 1992 confirming extension of Animal Shelter bid date for an additional 90 days; 4) Staff report from City Manager dated October 27, 1992 regarding Humane Society of Sonoma County plans for new facilities; and 5) Letter from Codling Enterprises dated October 22, 1992 regarding widening of U. S. 101 overpass and Rohnert Park Expressway. COMMUNITY DEVELOPMENT AGENCY/CITY OF ROHNERT PARK MENUrES (3) October 27, 1992 Agency Committee Member Eck said he and Agency Committee Member Hollingsworth had met several times regarding these matters and said the above-reviewed reports fairly well covered the options. He said there is still some legal language that needs to be worked out regarding clear title for the proposed Animal Shelter site. This would be a necessity prior to awarding a contract on the Animal Shelter Project. Agency Committee Member Hollingsworth also reviewed content of discussions held with F.A.I.R.E. representatives and said he had a hard time taking away funding from previously approved projects, especially if it meant cutting a project down to only having a shell of original plans. He said, however, that he would like to further review the metal building option for the Animal Shelter as it seemed there could be the possibility of retaining the major plan with the reduced cost of the building. Agency Member Hollingsworth confirmed an important factor of comparisons with the metal building option would be regarding the maintenance provisions necessary for the new Animal Shelter. Discussion followed regarding the complexities of CDA funding distributions and necessary precautions due to State "hits". Chairperson Spiro consented to public comments at this time. Alfred Haggerty, 167 Fescue Way, said he was speaking as an individual regarding recommendations for the new Animal Shelter. The Community Development Agency has $1.2 million at its disposal after the State "hit". Since the State says this is a one time hit and City staff is only assuming the redevelopment funds will be "hit" again, consideration could be given to using $800,000 of the CDA funds for the Animal Shelter and holding the other $400,000 in escrow. Then, if the State does come back with an additional "hit" next year, those funds would be available or, if not , progress on the Animal Shelter could continue. Mr. Haggerty also expressed concern that tax dollars had been spent for architectural services with questions of clear title on the site and suggested the City find another site. Kathy Hinkle, 547 Lorraine Court, Veterinarian for the Animal Shelter, expressed concerns related to developing a facility that would be less than adequate. She was not certain adequate drainage could be acquired with the metal building option. There has been a lot of research done for the proposed plans as presented and this is not a new thing for herself and the volunteers involved. She said the restrictive conditions of considering the Humane Society is nearly ludicrous since the animals are gone within 72 hours after being picked up. The Animal Shelter volunteers are currently working in a 20 year old facility that was never adequate and it is tine to address this matter now. There are serious ventilation problems. It is understood that the Agency must make the right decision but the Animal Shelter has waited a long time, and the longer we wait, the more animals are affected. As one of the animal welfare caretakers in this community, this is a real problem and the people involved with it in the community are very concerned. The CONMJNITY DEVELOPMENT AGENCY/CITY OF ROHNERT PARK MINUTES (4) October 27, 1992 Task Force that worked on the research for the facility did not look into metal buildings and, therefore, this option should be presented to them before a decision is made. Holly Blue, 1312 Gold Way, representative of F.A. I.R.E. , referenced the 100 or so people in tonight's audience in support of the new animal shelter, distributed to Agency a petition of approximately 1500 signatures and attached letter responses, and said approximately many other people have also contacted F.A. I .R. E. to express support. It is no longer just the little F.A.I.R.E. group of people, but many other concerned residents of the area. Pets are hart of families and people are very concerned about what is going on at the Animal Shelter. It is not a discussion of whether the community needs the new facility as it has been discussed for over several years. The above reports are true that costs have gone up from $400,000 to $1.4 million in this timeframe, but so have the costs of the Expressway expansion gone up the same comparatively. A few more seconds of time for people to get across the freeway does not compare to the needs at the Animal Shelter. We worked with the Humane Society before and everyone knows the kind of job they do. People are not going to be happy about going there, especially the ones that have to commute. There is no control over the costs because past experience has shown that the Humane Society offers a great price for the first year and then nearly doubles the cost the next year, or they can choose not to renew the contract like they did to the County. If that happened to the City, then there would not be any options to build a shelter. The minutes of June 1990 reflect the decision that it was best for the City to run its own shelter. Ms. Blue said she was not sure the metal building option would meet all the needs and maintenance requirements of the Animal Shelter. There would probably be increased labor to provide the maintenance needs of the metal building. The plans as proposed is designed for minimal labor and maintenance. The City is growing and there is going to be more home. With more homes comes more pets. Discussion followed during which Council responded to above concerns that the maintenance factor of the metal building option had not been investigated. Mbdern metal buildings have become very attractive and in no way resemble the old quonset huts . Recommendation was made that F.A.I.R.E. should meet with staff to review the various options more thoroughly. Further comments pointed out that future State "hits" will become an actuality rather than an assumption because the State is not generating enough money to pay its obligations, therefore, in some form or another it will have to raise taxes or cut services, so what will be done is these kinds of "hits" . If projects are done and the State does the same thing next year, monies will be taken from the City General Fund. Comparisons were made with other projects with acknowledgment that the Animal Shelter is not a relatively expensive project, and other City projects have had to be planned and done in phases. Further comments reviewed the various options regarding this matter. CONMJNITY DEVELOPMENT AGENCY/CITY OF ROHNERT PARK MINUTES (5) October 27, 1992 Hugh Codling, Codding Enterprises, referenced his above-mentioned letter regarding widening the U. S. 101 overpass and Rohnert Park Expressway and said he wanted to make it clear that this project was not in competition with the Animal Shelter project . He complimented the success of the theatre and said he would try to help. He said he did not know what problems there were on the title of the proposed site but Codding Enterprises could provide a site behind the Pets Mart. They could give the City a piece of property plus build a road. If that would be helpful , they would be glad to do it. Mr. Codling mentioned the promises he had made to west side developments that needed to be fulfilled regarding the overpass improvements and Rohnert Park Expressway. He said the City could build it or Codding Enterprises could build it and lease it to the City at 7% return. A motion was made by Agency Member Eck, seconded by Agency Member Reilly, and unanimously approved, directing staff to see how the Animal Shelter bid would change if the site were moved south, investigate the metal building option more thoroughly, and provide a full accounting of other available reserves to see if there are sufficient funds to proceed with the Animal Shelter project. Janis Storbo, 7665 Camino Colegio, said she wanted to make sure that any options explored included input from the Animal Shelter Manager as well as local veterinarians because they know the specific needs of an animal shelter. Roger Southfield, 5338 Daniel Drive, said he is presently running for City Council candidacy. He referenced other budget items and expressed concern regarding citizen needs compared to animals . Mr. Southfield said he does support the Animal Shelter, but more consideration should be given to the portable buildings, as well as the proposal of the Humane Society handling our animals. RECESS Chairperson Spiro declared a recess at approximately 8:55 p.m. RECONVENE Chairperson Spiro reconvened the Community Development Agency meeting at approximately 9:05 p.m. with all Agency Members present. Component Unit Financial Statement for Year Ended June 30, 1992: Executive Director Netter referenced report provided to Agency of Component Unit Financial Statement for Fiscal Year Ended June 30, 1992 for the Community Development Agency as submitted by CDA external auditors, Deloitte & Touche. He responded to Agency questions regarding same and said Deloitte & Touche representatives Kevin Harper and General Manager Michael Johnson were also available to answer questions. A motion was made by Agency Member Hopkins, seconded by Agency Member Reilly, and unanimously approved, accepting the Component Unit Financial Statement for Year Ended June 30 , 1992 as recommended by staff. COMMUNITY DEVELOPMENT AGENCY/CITY OF ROHNERT PARK MINUTES (6) October 27, 1992 Burbank Housing Development Corporation: Executive Director Netter referenced copies provided to Agency of communications from Burbank Housing Corporation which were reviewed at the previous CDA meeting of October 13, 1992 regarding its affordable housing proposal on the Santa Alicia Drive Presbyterian Church site (Community Garden site) . Copies of additional information were provided to Agency, as requested at the previous meeting, via letter dated October 22 , 1992 from Burbank Housing regarding City Funds--Presbyterian Church Project (copy attached to original set of these minutes) . As reviewed in tonight's City Council Feting Memo, Burbank Housing original request was amended from $850,000 to $825,000, allocating $625,000 from the City's redevelopment housing set-aside funds and $200,000 from Community Development Block Grant (CDBG) funds. The request was again revised at the October 13, 1992 Agency meeting to $260,000 from CDA set-aside funds or, specifically, $200,000 for site purchase and $60,000 for pre- development costs. Upon motion by Agency Member Hopkins, seconded by Agency Member Reilly, allocation of $260,000 from CDA set-aside funds for Burbank Housing Development Corporation affordable housing project on Santa Alicia Drive Presbyterian church site was unanimously approved as requested. Sonoma County Community Development Commission: a) 1992-93 Administrative Services Contract/Extension (4 months) - Executive Director Netter referenced copies provided to Agency of letter dated October 19, 1992 regarding Administrative Services Contract for Rohnert Park CDA Neighborhood Rehabilitation Program and shared comments as reviewed in tonight's City Council Meeting Memo requesting a four (4) month extension of this program. Mr. Netter also referenced copies provided to Council of staff report dated October 27, 1992 regarding selected statistics for the owner occupied housing rehabilitation program (copy attached to original set of these minutes) . A motion was made by Agency Member Hollingsworth, seconded by Agency Member Hopkins, and unanimously approved, extending the Sonoma County Community Development Commission 1992-93 Administrative Services Contract four (4) months as requested. b) Executive Director Netter said copies were provided to Council of notice dated October 16, 1992 from Sonoma County Community Development Commission regarding scheduled public hearing for Comprehensive Housing Affordability Strategy (CHAS) Annual Plan for Fiscal Year 1993 and Annual Performance Report for Fiscal Year 1992. This public hearing will be held on November 3, 1992 at 3 : 45 p.m. in the Chambers of the Sonoma County Board of Supervisors , Sonoma County Administration Building , 575 Administration Drive, Santa Rosa, California. Unscheduled Public Chairperson Spiro asked if anyone in the audience wished to make Appearances an appearance at this time. No one responded. COMMUNITY DEVELOPMENT AGENCY/CITY OF ROHNERT PARK MINUTES (7) October 27, 1992 Adjournment There being no further business, Chairperson Spiro adjourned the meeting at approximately 9:10 p.m. De Se tart' Chairperson / aiT COMMUNITY DEVELOPMENT AGENCY co ? OF THE 901 CITY OF ROHNERT PARK 1992-93 CASH FLOW STATEMENT General Low & Moderate Fund Housing Fund Balance, July 1, 1992 & Moderate Income Housing Fund $2,235,077 ovement Project Fund $137, 140 0 1 Proceeds Fund 586, 185 0 rest earned cash 72,779 0 1 from tax increment 503,625 0 COP cash 2,451,008 0 :IPATED SOURCES OF CASH >erty Tax Increment 2,400,000 0 set-aside (274,000) 274,000 !rest from investments 40,000 80,000 !rest from loan repayments 0 30,000 .e grant (CHRP-O) 0 20,000 application fee 0 20,000 Anticipated Sources of Cash $5,916, 737 $2,659,077 :IPATED USES OF CASH .ractual services: mty Rehab program administration $0 $53,000 program administration 0 27,000 lovative Housing administration 0 23, 500 erfaith Shelter Network grant 0 6,000 ieless Prevention Group grant 0 5,000 iinistration fee-City general fund (see note) 325,000 20,000 stee fees/bond issues 8,000 0 my property tax admin fee 50,000 0 Rehab loans 0 540,000 NEH loans 0 250,000 Innovative Housing loan 0 26,000 Tower Apartments (Burbank) loan 0 300,000 oan interest payaments 358,720 0 tre land lease payment 20,000 0 tal project expenditures (see attached) 2,653,753 0 service pmts/1991 TARBS 1,560,270 0 service pmts/1991 COPS 402,293 0 -nt to State 538,701 0 Anticipated Uses of Cash $5,916, 737 $1,250,500 valance, June 30, 1993, Estimated $0 $1,408, 577 :1 amount due to City will be $631, 500 from this fund. , $325,000 will be available for repayment in 1992-93. balance will accrue and be repaid as CDA funds become available future years. COMMUNITY DEVELOPMENT AGENCY OF THE CITY OF ROHNERT PARK 1992-93 CASH FLOW STATEMENT Total Projects Increment General Fund Balance, July 1, 1992 -ovement Project Fund $137,140 $0 $137,140 1 Proceeds Fund 586,185 0 586,185 ?rest earned cash 39,815 32,964 72,779 1 from tax increment 0 503,625 503,625 COP cash 2,451,008 2,451,008 :IPATED SOURCES OF CASH )erty Tax Increment 0 2,400,000 2,400,000 set-aside 0 (274,000) (274,000) rest from investments 0 40,000 40,000 . Anticipated Sources of Cash 3,214, 148 2,702,589 $5,916,737 :IPATED USES OF CASH :ractual services: iinistration fee-City general fund 0 325,000 325,000 istee fees/bond issues 0 8,000 8,000 inty property tax admin fee 0 50,000 50,000 .oan interest payaments 0 358,720 358,720 Ltre land lease payment 0 20,000 20,000 .tal project expenditures (see attached) 2,653,753 0 2,653,753 service pmts/1991 TARBS 0 1,560,270 1,560,270 . service pmts/1991 COPS 21,694 380, 599 402,293 Lent to State 538, 701 0 538,701 Anticipated Uses of Cash 3,214,148 2,702,589 $5,916,737 Balance, June 30, 1993, Estimated 0 0 $0 93CASHDE.XLS COMMUNITY DEVELOPMENT AGENCY OF THE CITY OF ROHNERT PARK REDEVELOPMENT FUND 1992-93 BUDGET Estimated Project Expenditures: Public Safety Building (Main) $1, 000, 000 Alicia Park Lights 60 , 000 Public Safety West/Animal Shelter 1, 000 , 000 RP Expressway (Interim project-overpass) 1, 000 , 000 Commerce Blvd. Bike Path 200 , 000 Total $3 , 260, 000 Recommended option: Reduction in Animal Shelter/State budget crisis (538 , 701) Reduction (TBD) to balance budget (67 , 546) Total Project Expenditures $2 , 653 , 753 :3PROJ.XLS a7 COMMUNITY DEVELOPMENT AGENCY P OF THE CITY OF ROHNERT PARK REDEVELOPMENT FUND 1992-93 BUDGET imated Project Expenditures: Budget Committed Balance Lic Safety Building (Main) $1, 000 , 000 $1, 000, 000 $0 ;ia Park Lights 60 , 000 95, 000 (35 , 000) Lic Safety West/Animal Shelter 1, 000 , 000 110, 000 890 , 000 Expressway (Interim project-overpass 1, 000, 000 300, 000 700, 000 nerce Blvd. Bike Path 200 , 000 15, 000 185 , 000 31 3 , 260, 000 1, 520, 000 1 , 740 , 000 :e "Hit" - due 5/10/93 (538, 701) (538 , 701) �r reduction TBD to balance (67, 546) (67, 546) ince 2 , 653 , 753 1 , 201, 299 fte4/ 0/0 AA/G s. el.„02r-t;- A/6 4-4-- 9/=0"t0 93PROJ 1.XLS GA3Zd4 (747rtz A / / /mc,e 6)11' e 'CPT; S C Nan,/ 17e.74- • '-/ o,ad 0 ill 9 t 4,?ee,ex:0 _ ited //0, 61,c, 144 1SC- 50, 4900 ror....e.. 1';54o, coo Pget_ --- "hoe DAAIA..) st 804 000 //o, 6rA) /ett ?/ - )4/60/aici Css7, //' S Sec /1, 44.444epo 742,, tetw wcotcr.,o - az,( 7 el enret-2.4-7 e6e4/?e41 il/O)S rri4117 OA) I-44w 44,4 Sac, 4011 cr); 5 LI 1.4141 4444. , 40C/? 1°. eei _ _ _. • al:V to 1 INTER-OFFICE MEMORANDUM ' (.17 �Y /17 TO: Joseph D. Netter FROM: Michael L. Harrow City Manager Finance Director RE: F.A.I.R.E. Volunteer Labor DATE: October 27, 1992 The following is a recap of the estimated volunteer hours as performed by F.A.I.R.E. at the City`s animal shelter. Monday -0- Tuesday 4 hours 2 persons Wednesday 4 hours 1 person Thursday 4 hours 2 persons Friday 4 hours 2 persons Saturday 4 hours 3 persons Sunday -0- Total 20 hours 2 persons (average)= 40 volunteer hours per week If a part-time person was hired at $7.50 per hour, the value of these volunteer hours would be $ 15,600 per year. Pease contact me should you need additional information. Post-It,brand fax transmittal memo 1671 Forpages ► - ' Ca. Jol. R�i� ,I (.. ' .., , tr: - NNNN �;. 1 rt MULLIN CONSTRUCTION CO. INC. . September 28 , 1992 City of Rohnert Park 6750 Commerce Boulevard ' Rohnert Park, CA 94928 ATTENTION: Ron Brust, City Engineer RE: City of Rohnert Park Animal Shelter Dear Ron: . Mullin Construction would like to express our appreciation for the opportunity to bid your Animal Shelter Project. : ; Our position as low bidder, is always very gratifying! project is understand there are some issues outstanding bifo and duce project this giver the go-ahead. With regard to our bid price, imposed delay, we would like to assure you that our pperiod. is hereby extended and guaranteed for an additional 90 day Should you have any further questionsour ish to discuss this in detail , please don't hesitate to call , RQgay s , 1/.// ` . !ichael . Mullin, Pre dent Mullin Construction Company, Inc. tad/ P.0 BCX b9.SEsrscCn ;.A 95472•;701)°23-647 '447..0 475538 . C176 AP`9 (-R /o- 3 INTER-OFFICE MEMO TO: Members of the City FROM: Joseph D. Netter, City Council Manager BY: Carl E ic:,eivo, Assistant to the ity Manager RE: Report Regarding Humane DATE: October 27, 1992 Society of Sonoma Co. Dan Knapp, Director of the Humane Society of Sonoma County, was contacted. The Humane Society has prepared plans for new facilities at their current 14 acre location on Highway 12 . The Society is currently in the process of raising funds to finance construction from bequests, foundations , and similar private sources . The Society intends to build a pavilion within one and a half years . The pavilion would be used for a variety of educational activities . The Society intends to build added shelter facilities in two and one half years. Mr. Knapp stated that the Humane Society currently has facilities and programs sufficient to immediately serve the City of Rohnert Park . The Humane Society is willing to negotiate a service contract . The Society currently has contracts with the cities of Santa Rosa, Cotati and Petaluma ( for operation of the Petaluma shelter) . Contract costs would be prorated based on the number of animals taken to the Highway 12 shelter from Rohnert Park compared to those from Santa Rosa , Cotati , and taken in by the Society itself . The Humane Society facility is open to receive animals from 8: 00 a .m. to 6 : 00 p.m. , seven days a week . Members of the public can adopt animals between the hours of 11 :00 a .m. to 6: 00 p.m. Monday through Friday and 11 :00 a.m. to 5 :00 p.m. on Saturday . The Humane Society shelter has been remodeled over the past two years . Mr. Knapp indicates that it is a "state-of-the-art" facility. Facets of the Humane Society facilities and programs include: * An in-house spay/neuter clinic; * An on-site veterinarian 20 hours per week; * 28 indoor dog runs 16 feet in length (can be divided into two 8 ft . runs ) ; * 12 to 15 air exchanges per hours to control air borne disease and odors; * Dog isolation room; * Secure intake area; * Healthy wild and stray cat room, pre-adoption cat room, and cat adoption room. PAGE 2 Animals received by the Society are given a full health examination. Preventive care is provided and corrective measures are taken when needed . Approximately 80 percent of dogs are spayed or neutered. All cats are spayed or neutered (by the Society) . The Humane Society conducts an extensive adoption promotion program. The Society publishes "North Bay Pets" which is mailed to 100,000 households bi-monthly. The Society regularly runs ads in newspapers . Every Friday evening, the Channel 50 news includes a Humane Society feature. On Saturday mornings, KSRO Radio broadcasts a Humane Society program. The Society has an extensive mobile adoption program including "Love-a-Pet" every Saturday and Sunday at PetsMart . Of healthy animals with a sound disposition, the adoption rate is over 90 percent of the dogs taken in ( in some months 98 to 100 percent ) and over 80 percent of the cats received. An important component of Humane Society activities is the volunteer program. Mr. Knapp and the Society would heartily welcome additional volunteers . Mr Knapp suggests that Humane Society volunteers have more resources available to them than do the diligent individuals who volunteer their time assisting at the Rohnert Park shelter. The Humane Society provides an annual ordinance review to its contract jurisdictions . It can provides expert advise to cities on animal issues . The Society continually engages in grant writing and fund raising activities . Funds so raised benefit all the users of the Humane Society shelter. For instance , a bequest paid for the new dog adoption wing. The cost of this improvement is not included in charges to the Society' s municipal clients . Codding Enterprises A CALIFORNIA LIMITED PARTNERSHIP ALL CORRESPONDENCE TO: POST OFFICE BOX 6655 • SANTA ROSA • CALIFORNIA • 95406-0655 TELEPHONE: (707) 584-7550 • TELEFAX; (707) 586-9569 October 22 , 1992 RECEIVED City Council of Rohnert Park 6750 Commerce Boulevard OCT 2 61992 Rohnert Park , CA 94928 CITYOF Dear Council Members : RONNERTPARK For the last two years , Codding Enterprises has assured the various companies that have located on the west side of U . S . 101 that the City of Rohnert Park was making every attempt to progress with the widening of the overpass of U . S . 101 and Rohnert Park Expressway . Codding Enterprises , at the request of the City Engineer and City Manager , has contributed S300 , 000 that otherwise would have been the City ' s share of improving Labath Avenue adjoining Price Club, towards the engineering plans for said overpass . I 'm enclosing Rohnert Park Resolution #90-254 where the Rohnert Park City Council with four of the present council voting aye , Eck , Hopkins , Spiro and Hollingsworth , requested Cal -Trans to design the Expressway interchange and authorizing the City to pay Cal -Trans S300 , 000 for the cost of engineering design . Based upon assurances by the City staff , Codding Enterprises assured the various companies on the west side of the freeway including King ' s Office Supply , Kelly-Moore Paint , Food 4 Less , PetsMart , Sear ' s Homelife , Price Club, Target , K-Mart , Olive Garden Restaurant and Red Lobster Restaurant that the approach overpass would be completed at the earliest possible time the City could make it possible . We feel the continued occupancy of the majors on the west side of the freeway , along with the substantial sales tax they are bringing to Rohnert Park , will be seriously depleted without the overpass being completed in the earliest possible time frame . Codding Enterprises has done the best they can to enhance retail activity and increase sales tax revenue for the City of Rohnert Park and can only continue to do so with the full cooperation of the City of Rohnert Park . Yours truly , CODDINC ENTERPRISES By : Coddiz}g Investments , Inc . General Partner / )1 K./ // ill HUGS B'. CODDING rr1(/'/ Chief Executive Officer OFFICES LOCATED AT: CODOI�N-�G BANK 6UIILDING • 6400 REDWOOD DRIVE • ROHNERT PARK • CALIFORNIA J�uif�eny Sonoma C..Oil nfit ?epee 1849'r Y Ut nvtuvt'.tt1 rtinn 6750 Commerce Boulevard Rohnert Park, Sonoma County, C-ai+fornia 94927 Telephone 795-2411 November 26, 1990 reston W. Kelly, District Director tate of California epartment of Transportation . 0. Box 7310 an Francisco, CA 94120 .ear Mr. Kelly: he City Council , at its meeting of November 13, 1990, authorized by Resolution lo. 90-254 (enclosed) an allocation of up to $300, 000 to have the design work :ompleted for the Rohnert Park Expressway/US Highway 101 Interchange. ks you are aware, this interchange is in the heart of the City of Rohnert Park Ind is very critical to the proper traffic movement from the east to the west ;ide of Rohnert Park as well as ingress and egress from US Highway 101. We inderstand that Cal Trans has not programmed funds for the design or for improvements of this interchange and that funds may not be appropriated in the tear future. In order to expedite this process and hopefully be first in line Then funds do become available, the City Council has authorized this $300,000 to :over Cal Trans cost for the design phase of this interchange. The City Council is committed and is showing how important this project is to the City by allocating this $300,000 to get the process going. 4e hereby request Cal Trans representatives to prepare the necessary agreements and documents in order to proceed with the design phase of this interchange so that the City can reimburse Cal Trans for the cost of said design. If you should have any questions, feel free to contact Director of Public works/City Engineer Ron Brust (707/795-2411) . Your immediate attention to this natter is sincerely appreciated. Very truly yours, CAtil OF ROHNERT PARK el D. Netter lire or of Administrative Services/ Assistant to the City Manager JDN: Ir Enc. (Resolution No. 90-254) cc: Dick Giegling, Cal Trans Peter M. Callinan, City Manager Ron Brust, Director of Public Works/City Engineer RESOLUTION NO. 90— 254 REQUESTING CALTRANS TO DESIGN EXPRESSWAY INTERCHANGE ULTIMATE IMPROVEMENTS AND AUTHORIZING CITY TO PAY CALTRANS COST FOR ENGINEERING DESIGN WHEREAS, the City desires to have the ultimate improvements for the Rchnert Park Expressway/U.S. Highway 101 Interchange completed; and WHEREAS, development on the west side of the freeway will be adding traffic impacts to the Rohnert Park Expressway/U.S. Highway 101 Interchange; and WHEREAS. the Rohnert Park Expressway/U.S. Highway 101 interchange is an integral hub for the flow of traffic east and west; and WHEREAS, Caltrans has not programmed funds for design or improvements of the interchange nor feels that funds will be programmed in the near future; and WHEREAS, by the City providing funds for design of the ultimate interchange will allow the City and Caltrans to move quickly on obtaining funds that may become available; and WHEREAS, by expediting the design phase of this project it will encourage the State to make this interchange project a higher priority in their transportation program; and WHEREAS, the City Engineer estimates the cost for design of the interchange ultimate improvements to be approximately $300,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that Caltrans is requested to design the ultimate interchange improvements for the Rchnert Park Expressway/U.S. Highway 101 interchange; BE IT FURTHER RESOLVED that the City of Rohnert Park commits to the expendi— ture of up to $300,000 for the design of this interchange; BE IT FURTHER RESOLVED that the City Manager is hereby authorized to work with Caltrans on the preparation of the necessary agreements and documents; BE IT FURTHER RESOLVED that the appropriate agreements and documents shall be presented to the City Council for approval . DULY AND REGULARLY ADOPTED this 13th day of Nove:rber , 1990. CRY CITY OF ROHNERT PARK RO .!Alt A K ir: wLi 11.- .... r1II� Mayor allIV(/ ATTEST: ', '; , ... . . ... Oepu it erk pro", AY' A „� y COCHRAN ECK HOPKINS-nt SPIRO �' HOLINGSNORTH AYES (5) NOES (°) ABSENT (0) ABSTAIN (o) to�7/ ,el& BURBANK HOUSING DEVELOPMENT CORPORATION I 3432-A Mendocino Avenue • Santa Rosa, CA 95403 • (707)526-9782 • Fax (707) 526-98 t 1 October 22. I992 aka / • Rohnert Park Community Development Agency City Hall ')%7/92 6750 Commerce Boulevard 44.404-- Rohnert Park, CA 94928 Re: City Funds—Presbyterian Church Project Dear Agency Members. .-4t your meeting on October 13th when you considered our request for $260,000 for acquisition and predevelopenint of the Faith Presbyterian land you asked for more information on the following: Mat leverage can the City expect on its money? Assuming rents affordable at 50% of hi.f1, the budget attached shows the sources of funds and their projected uses. Funding from Rohnert Park as figured after all the other subsidy sources and conventional financing were factored in. In this scenario, $327,000 of Redevelopment Agency finding leverages 25 units of housing costing $2 589,000 for a 7.9 to 1 ratio. Dues Burbank build at per square foot prices which are competitive? The a.taciied budget is based on hard construction costs estimated to be , 3SS.00 per square foot, irncludin? landsc.iping. To this add conirarlor's profit and overheaxd••S5,00 per sq. ft., general conditions at $2.40 per sq. f►. and 10% << 'charge for Fcde'ral prevailing wage requirements of the HOME program. Total is 549.94, w/iich we believe to be competitive. To this must be added as shown, the so-called soft costs, much of which is mandated by the subsidy programs we use. What Is the Role of Faith Presbyterian Church and how Is the Joint Venture between the Church .and Burbank structured? It is Burbank's intention to form a new non profit corporation to act as managing general partner of the limited partnership to be formed as required for use of tar credits. Because of the Church's location nett to the development and its social interests and experience, Burbank has invited the Church to nominate one or more persons from its active membership to fill a minority of the positions on the Board of the new corporation. Burbank directors will constitute a majority of the Board and thus retain c )ntrol. The limited partner investors and other funding A Non-Profit Organization Serving Sonoma County sources will be retying on Burbank's history balance sheer, and e.tpenence rather than the Churchs whose nrilnary interest in the project is the provision of social service support to Burbankand the tenants. In any event, the Curl: is protected from liability by the structure of the new non-profit and it is Burbank which must provide all the loan and fund guarantees and assurances. What is role of City in the Project? As in any other development, thee C y's responsibility lies in its planning, zoning and permitting ficnctions. Here in addition we seek City support in the CDBG and other funding applications and most directly an allocation of Co ntnunity Redevelopment Agency Low and Moderate income Housing Set Aside hinds. o0o With this additional information, I hope the Commission will be able to proceed with an allocation of Housing Set Aside funds for this project. Sincere!, (Yhrz —Mt.)rga 'ect Manager Faith Presbyterian A=artments/City, ARP, 00mE/Davis-8acer vases/csma INCOME/EXPENSE & SOta'R S ANALYSIS 10/19/92 Paget 1 100% LI % 0% INCONN t fiat Total Veit Total 2 bedroom - �:,; en 21 rent aO�sa_�feet •. 12 447 s.. 3 bedroom - y_2 it E,364 900 10,800 4 bedroom - V.I 519 5,709 1,075 2 S7912,500 community bldg. 1,158 1,250 2,500 Totals or Arq. ZS 4B9 000 1?,231 25,925 NT y ANNUAL Total rental income Laundry income $12,231 $146,772 Grass income 5200 $2,400 vacancy loon 4.003 $12,431 7149, 172 Total net income $489 $5,871 $11,942 $143,301 Total operating expenses $232 POPK lteplacerert reserve $5, 7Q8 $69,450 0.006 const. cost $684 $8,213 Operating reserve 3% e :yet income for debt service perat. ex?. 8174I,C84 Debt Ee:vice ewvQraQe ratio $5,296 $63,555 1.20 S4,815 d57,777 SOURCES Lass #1 - 8 C L Loan 02 - City Reday. :merest rate 9.0011 �- 0.75% rntereat rant 3.00% Months 360 MonthO Debt service 360 $4,815 Debt service deferred Pri7"_pal _ 5509 ,355 ?rinrinal _ S327,000 :can #3 - County CDDG County HOMY Interest rate 3.00t interest rate 0.00% Marfhe Debt service deferred Months 360 deferred Debt service deferred Frir.ci Ai 150,000 Prinei al $163 070 Loan 04 - ARP Partnership Equity Interest rate 0.00% d Limite Partner Cont. :�ontr.B 240 $1,isz, 7sv Debt service General Partner Cont. $41,517 deferred Total Capital Cont. PrincIPal $7, 500/unit $187, 5CC - S1,I63u246 Total sources os fuada leas total davelopeent coats 62,589,201 S2•58�,10i Residual $0 100% TC VLI units e 50% MI 1 t 1Fe. .H:'�1 .'1 l'�+ 1 F 7.� 4 ra.:h Presbyterian APaztrents/City, A ', ROXE/Davis-Bacon wa qes/cams DEVELOPMENT BUDGET 10/29/92 Page 1 Land Construct-tot Cost 200,000 Off-site irovements On-site improvements 38, 100 8uLldings 25,92S s.f_ 105,600 552.80 1,368,640 Total Construction Cost 1,512,940 CoastructiOn Pe04 Local permits and fees rchitsOture/engineering fags 187,50C} �1 Survey 65,004 tonal preeri,u:. 3 000 Soils report/testing 2,000 construction contingency 10,000 Total Construction !sa.004 105,906 373,406 General Development Costs Construction loan fee Construction loan interest i�001 1. 1,370,b00 617 3,126 Real estate taxes 0a ,000 Risk/liability insurance 3, 00 Permanent loan foe 16,000 A raisalf 3•00♦ let c,ort, 11,974 PP ar.7iror�as:stai audit Legal foss 10,000 consultant fees 20,000 T .tle/escrow fees 10,000 Organization 1s,000 iurnishi;;,s ,000 sent-up: marketing 2,500 Start-up and pre-op costs 10,000 Operatic.; reserve 10,000 Pro'ect administration 25,000 ?oat-Comic ction audit 25,000 7,500 Total General Develol.eent costs 353,855 Bradicatioo Coats 250,000 TOTAL DEVELOPMEN2 BUDOXT 2,589,201 100% TC VLI units a 50% MI Tnra 0 w? atgi\ (oY C-A INTER-OFFICE MEMO TO: Members of the City FROM: Joseph D. Netter, City Council Manager BY: Carl Er eivo, Assistant to the City Manager RE: Report on Owner Occupied DATE: October 27, 1992 Rehabilitation Program As of October 22, 1992, selected statistics for the owner occupied housing rehabilitation program are as follows : Number of applicants : 119 Applications Approved by the Agency: 72 Applications Dropped/Disqualified 60 ( Includes some of those Approved) Total number of Loans Approved: 47 Number of Cases in Bid Process 1 Total Number of Contracts Signed 46 Number of Projects Under Const . 9 Total Number of Completed Jobs 35 Total Amount of Approved Loans $1 , 051 , 727 .00 Average Loan Amount $ 22 ,377. 00 Total Amount of Const . Contracts $1 ,007,810 . 00 Total CDA Funds Transferred to Date $ 963 ,762 . 45 Total Owner Contributions $ 11 ,533 .80 Contracted administrative costs and amounts paid are listed below: TIME PERIOD CONTRACT ACTUAL Oct . 1 , 1988 to Sep. 30, 1989 $45 , 000 $28,500 . 00 Oct . 1 , 1989 to Sep. 30, 1990 $47,700 $46,930. 19 Oct . 1 , 1990 to Sep. 30, 1991 $50,863 $50,863 .00( .1) May. 1 , 1991 to Sep. 30, 1992 $59, 200 $38 , 291 . 93 (Amended to include CHRP-O Admin. ) While actual Sonoma County Community Development Commission costs may exceed the contract amount , the Commission has not asked for, and the Agency has not made payments in excess of the contract amount . In the last year, CHRP-O administration costs have exceeded expectations as indicated in the materials from the Commission. The City will receive reimbursement for a portion of CHRP-O administrative costs from the State.