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2023/04/25 City Council Minutes c0,INRRT p44* „fir . 1g 62 CALI POaN1A MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, April 25, 2023 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Rodriguez called the joint regular meeting to order at 5:02 p.m., which was legally noticed on April 20, 2023. All Council Present: Samantha Rodriguez, Mayor Susan Hollingsworth Adams, Vice Mayor Jackie Elward, Councilmember Gerard Giudice, Councilmember Emily Sanborn, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Assistant City Manager Schwartz, Public Safety Director Mattos, Human Resources Director Cannon, Director of Development Services Pawson, Director of Community Services Bagley, Director of Public Works Garrett, Deputy Chief Johnson, Housing Manager Garcia, Deputy City Engineer Brandt, Acting Finance Director O'Connell, Information Technology Technician Azevedo, Information Technology Manager Rowley, and Assistant City Clerk Machado. 2. PLEDGE OF ALLEGIANCE Led by Sonoma State University (SSU) Students for Sustainability. 3. PRESENTATIONS A. Mayor's Proclamation: Proclaiming April 26 as Administrative Professionals Day in the City of Rohnert Park. Mayor Rodriguez read the proclamation and presented proclamations to city administrative staff. B. Mayor's Proclamation: Proclaiming May 2023 as Asian American, Native Hawaiian, and Pacific Islander Heritage Month. Mayor Rodriguez read the proclamation and presented it to Leah Vallespin, SSU Student& President of Filipino American Association at SSU. C. Mayor's Proclamation: Proclaiming April 2023 as Earth Month in the City of Rohnert Park. Mayor Rodriguez read the proclamation and presented it to Shannon Casteel, SSU Freshman Student and President of SSU Students for Sustainability and Koreanna Kim, SSU Freshman and Treasurer of SSU Students for Sustainability. City of Rohnert Park Joint Regular Meeting Minutes for City Council April 25,2023 RPFA/CDC Successor Agency Page 2 of 6 12.A. Report on Closed Session Previously Held on April 11, 2023, in Conference Room 2.A. (Government Code §54957.1) Considering: A) Conference with Legal Counsel—Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case, B) Conference with Labor Negotiators (Government Code §54957.6) Agency designated representative(s): Jamie Cannon, Human Resources Director Employee Organization: Rohnert Park Public Safety Officers' Association (RPPSOA) Mayor Rodriguez reported that there was no reportable action. 4. DEPARTMENT HEAD BRIEFING A. Update by Director of Community Services Bagley Regarding Upcoming City Events. Director of Community Services Bagley shared information on upcoming events which include Downtown Movie Night on May 4, Summer Kick-Off Brunch& BBQ on May 13, Party on the Plaza and Farmers Market June 2 thru August 25, Juneteenth Celebration on June 19, and RP Jubilee on July 4. 5. PUBLIC COMMENTS Library Commissioner Barbara Mackenzie, Public Services Division Manager Barbara Maes, and Rohnert Park Branch Manager Jennifer Ryder spoke about National Library Week, services provided to those living at Labath Landing, the Friends of the Library book sale, services and resources available at the library, the teen internship program, and celebration of Affordable Housing Month and Asian American and Pacific Islander Month. Disclosure of potential conflict of interest: Councilmember Giudice stated he leases premises n SOMO Village and therefore has a potential financial conflict of interest on Item 6.E. 6. CONSENT CALENDAR 6.A Acceptance of Reports from Finance Department: 6.A.1. City Bills/Demands for Payment dated April 5 through April 17, 2023 6.A.2. Council Quarterly Expense Report—Jan, Feb and March 2023 6.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting, April 11, 2023 6.0 Waive the Second Reading of and Adopt Ordinance No. 975, an Ordinance of the City Council of the City of Rohnert Park, Amending Ordinance No. 971 to Add Findings for the Adoption of California Building Standards Code—Existing Building Code Appendix A4 and Fire Code Appendices E, F, G, I, J, K, L and 0 6.D Adopt Resolution 2023-028 Designating the City Manager, Assistant City Manager and Director of Public Works to Submit Applications to the Federal Emergency Management Agency and the State of California Office of Emergency Services or any other Federal or State Agencies as Necessary to apply for Disaster Assistance or Related Funding, to Accept Funds if awarded, and to Negotiate and Execute All Related Documents to support the City's Response, Recovery and Related Actions City of Rohnert Park Joint Regular Meeting Minutes for City Council April 25,2023 RPFA/CDC Successor Agency Page 3 of 6 6.E Adopt Resolution 2023-029 Declaring Intent to Reimburse with Proceeds from Tax Exempt Bonds and Approving an Acquisition and Fee Funding Agreement for Bond- Funded Facilities with the California Statewide Communities Development Authority and SOMO Village LLC (CEQA Status: Not a project under CEQA Guidelines 15378) 6.F Adopt Resolution 2023-030 Amending the City of Rohnert Park Co-Sponsorship and Fee Waivers Policy Number 2.06.004 6.G. Adopt Resolution 2023 031 Partially Accepting the Bristol Subdivision Improvements nd Directing Relating Actions (CEQA Status. Consistent witt the Certi fed REMOVED FROM CONSIDERATION BY STAFF 6.H. Adopt Resolution 2023-032 Awarding the Construction Contract for the Lydia Park Playground Renovation Project No. 2018-22 to A Felix General Engineering, Inc. DBA WestPac Construction for$265,641.70, Authorizing the City Manager to Sign Deductive Contract Change Order No. 1 in the amount of$74,975.00, Finding the Project Exempt from the California Environmental Quality Act(CEQA) Pursuant to CEQA Guidelines Sections 15301 and 15302, Authorizing a Deed Restriction and Approving the Plans and Specifications for Lydia Park Playground Renovation Project No. 2018-22 6.I. Authorize the City Manager to Execute the First Amendment to the Construction Management Task Order 2021-09 with GHD, Inc. for the Southwest Boulevard Roundabout Project No. 2017-07 for a not to exceed amount of$5,500 6.J. Approve First Amendments to the Fiscal Year 2022-23 Agreements with Catholic Charities of the Diocese of Santa Rosa to Decrease Total Compensation for(1) Mobile Outreach Services for a Revised Total Maximum Compensation of$172,366, and (2) Rapid Rehousing and Master Lease Housing Services for a Revised Total Maximum Compensation of$498,544 ACTION: Moved/seconded (Hollingsworth Adams/Rodriguez)to approve the consent calendar with the exception of Item 6.G. Councilmember Giudice will abstain from voting on Item 6.E. Motion carried by the following unanimous 5-0-0 roll call vote: AYES: Elward, Giudice, Sanborn, Hollingsworth Adams, and Rodriguez,NOES: None, ABSENT: None, ABSTAINS: None. Item 6.E. was adopted by the following 4-0-0-1 roll call vote: AYES: Elward, Sanborn, Hollingsworth Adams, and Rodriguez,NOES: None, ABSENT: None, ABSTAINS: Giudice 7. REGULAR ITEMS: A. Community Engagement Meeting/Public Hearing to Receive Department of Public Safety Annual Report Regarding Military Equipment Use Policy (AB 481) for the Year 2022. Director of Public Safety Mattos presented this item. Recommended Action(s): Council receive the annual military equipment use annual report and conduct a community engagement meeting as required by Assembly Bill 481 (AB 481). PUBLIC COMMENTS: None. City of Rohnert Park Joint Regular Meeting Minutes for City Council April 25,2023 RPFA/CDC Successor Agency Page 4 of 6 Council accepted the report. B. Accept Report from Public Safety Showing Use of Force and Traffic Citation Statistics for the Year 2022. Director of Public Safety Mattos presented this item. Recommended Action(s): Receive informational report on Public Safety in Rohnert Park pertaining to police use of force and traffic citation statistics for 2022 with a comparison to City demographics. PUBLIC COMMENTS: None. Council accepted the report. C. Consider Adopting a Resolution to Accept a Grant in the Amount of$65,000 from the Department of Justice(DOJ) Office of Community Oriented Policing Services (COPS) Law Enforcement Agency De-Escalation Grant Program for the Purchase of a Training Simulator System and Curriculum and Authorizing the Finance Director to Increase FY 2022/23 Budget Appropriations by $65,000. Director of Public Safety Mattos presented this item. Recommended Action(s): Adopt Resolution 2023-033 Accepting a$65,000 Grant from the Department of Justice (DOJ) Office of Community Oriented Policing Services (COPS) Law Enforcement Agency De-Escalation Grant Program for Purchase of a Training Simulator System and Curriculum and Authorizing the Finance Director to Increase FY 2022/23 Budget Appropriations by $65,000. PUBLIC COMMENTS: None. ACTION: Moved/seconded (Rodriguez/Elward)to adopt Resolution 2023-033. Motion carried by the following unanimous voice 5-0-0 vote: AYES: Elward, Giudice, Sanborn, Hollingsworth Adams, and Rodriguez,NOES: None, ABSENT: None, ABSTAINS: None. 8. COMMITTEE/LIAISON/OTHER REPORTS A. Standing Committees: 1. Joint Special Meeting of the Rohnert Park Education Committee and Cotati-Rohnert Park Unified School District 2x2x2 Committee Meeting(4/20) (Rodriguez/Giudice) Mayor Rodriguez stated the meeting included a presentation by Department of Public Safety Mattos and SSU Police Chief Oweis regarding the school resource officer program, information on a forum held by SSU on fentanyl and substance use, and how to respond to safety issues on school campuses. B. Liaison Reports: 1. Chamber of Commerce Board of Directors Meeting (4/18) Rodriguez/Sanborn Mayor Rodriguez reported on this meeting. 2. Senior Citizen Advisory Commission Special Meeting (4/18) Elward/Sanborn City of Rohnert Park Joint Regular Meeting Minutes for City Council April 25,2023 RPFA/CDC Successor Agency Page 5 of 6 Councilmember Elward reported she did not attend the meeting but Councilmember was able to attend and reported on this meeting. C. Outside Agency Reports: 1. Mayors and Council Members' Association of Sonoma County Legislative Committee, Sonoma County Mayors and Council Members' Association City Selection Committee & Mayors and Council Members' Association Board of Directors Joint Meeting (4/20) Mayor Rodriguez and Councilmember Giudice reported on this meeting. D. Other Reports: 1. League of California Cities City Leader Summit, Sacramento CA (4/12 to 4/14) (Giudice/Elward) Councilmember Giudice reported on this summit. 2. Intersection of Environmental Justice & Equity (4/21) Hollingsworth Adams Mayor Rodriguez, Vice Mayor Hollingsworth Adams, and Councilmember Giudice reported on this event. 9. COMMUNICATIONS Mayor Rodriguez shared the next Los Cien event will be on May 19 regarding The Youth Perspective. Mayor Rodriguez will be holding a town hall with SSU students on April 27. Councilmember Elward thanked the communication team for everything they are doing. 10. MATTERS FROM/FOR COUNCIL None. 11. PUBLIC COMMENT None. 12. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER: Mayor Rodriguez made the closed session announcement pursuant to Government Code §54957.7 and Council recessed to Closed Session at 6:32 p.m. in Conference Room 2.A. to consider: B. Conference with Real Property Negotiators (Government Code §54956.8), Property: 5020 Snyder Lane, Rohnert Park, CA 94928 (APN: 045-252-010), City Negotiator(s): Marcela Piedra, City Manager& Vanessa Garrett, Director of Public Works,Negotiating Party: Morteza Arjangi, Under Negotiation: Price and Terms C. Conference with Real Property Negotiators (Government Code §54956.8), Property: 1205 Keiser Avenue, Santa Rosa, CA 95404 (APN: 045-252-011), City Negotiator(s): Marcela Piedra, City Manager& Vanessa Garrett, Director of Public Works,Negotiating Party: Irene Michell, Under Negotiation: Price and Terms 13. ADJOURNMENT Mayor Rodriguez adjourned the joint regular meeting at 6:32 p.m. City of Rohnert Park Joint Regular Meeting Minutes for City Council April 25,2023 RPFA/CDC Successor Agency Page 6 of 6 t_' IFIP C IIIIIM'AssaillMiasool Elizabeth Machado, Assistant City Clerk : - . . ' odriguez, May 1 City of Rohnert Park of Rohnert Park c