2023/05/23 City Council Minutes (E2
OpNERT Pj
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority
Successor Agency to the Community Development Commission
Tuesday, May 23, 2023
1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDER/ROLL CALL
Mayor Rodriguez called the joint regular meeting to order at 5:00 p.m., which was legally
noticed on May 19, 2023.
All Council Present: Samantha Rodriguez, Mayor
Susan Hollingsworth Adams, Vice Mayor
Jackie Elward, Councilmember
Gerard Giudice, Councilmember
Emily Sanborn, Councilmember
Staff present: City Manager Piedra, City Attorney Kenyon, Assistant City Manager
Schwartz, Public Safety Director Mattos, Human Resources Director Cannon, Director of
Development Services Pawson, Director of Community Services Bagley, Director of Public
Works Garrett, Housing Manager Garcia, Acting Finance Director O'Connell, Senior
Analyst Carey, Accountant Hopley, Accountant Newzell, Community Engagement
Coordinator Pritchard, Homeless Service Coordinator Quig, Information Technology
Technician Azevedo, Information Technology Manager Rowley, and Assistant City Clerk
Machado.
2. PLEDGE OF ALLEGIANCE
Led by Junior Safety Officer Taylor Hillstead.
3. PRESENTATIONS
A. Mayor's Recognition: Recognizing the Nicole Mattson Memorial Athletic
Scholarship Foundation for their contributions and ongoing support to local High School
Athletic Seniors. Mayor Rodriguez read the proclamation and presented it to Paul and Cindy
Mattson.
B. Mayor's Proclamation: Celebrating June as Pride Month in the City of Rohnert
Park. Mayor Rodriguez read the proclamation and presented it to Chase Overholt, Executive
Director of Philanthropy, The Lime Foundation.
C. Mayor's Recognition: Recognizing Surjin Banwait for Winning First Place at the
MY HERO Project International Short Film Festival with his Short Film "Not All
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RPFA/CDC Successor Agency Page 2 of 5
Superheroes Are in Comic Books." Mayor Rodriguez read the proclamation and presented it to
Surjin Banwait.
D. Chief Mattos Presenting Felicity Hartnett as Public Safety Officer(PSO) of the
Year and Emily Murugussa as Department of Public Safety Employee of the Year. Director
of Public Safety Mattos presented Emily Murugussa as Department of Public Safety Employee
of the Year and Felicity Hartnett as Public Safety Officer of the Year.
4. DEPARTMENT HEAD BRIEFING
None.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
6.A Acceptance of Reports from Finance Department:
City Bills/Demands for Payment dated May 2 through May 15, 2023
6.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting,
May 9, 2023
6.0 Adopt Resolution 2023-039 Rescinding Declaration of Water Shortage Emergency and
Repealing Stage 2 Conservation Measures of the City of Rohnert Park's Water Shortage
Contingency Plan Upon Expiration of State Water Board Emergency Regulations
6.D Adoption Resolution 2023-040 Establishing a New Capital Improvement Project No.
2023-12 for the Electric Vehicle Charging Station Project, and Authorizing the City
Manager to Approve a Budget Amendment of$120,000 for the Project
6.E Adopt Resolution 2023-041 Authorizing the City Manager to Execute a Construction
Contract for the Honeybee Pool Renovation Project(Project 2019-31) to Murray
Building, Inc. for$1,275,195, Authorizing the City Manager to Execute Change Orders
in the Amount up to 20% of the Construction Cost, Finding the Project Exempt from the
California Environmental Quality Act(CEQA) Pursuant to CEQA Guidelines Sections
15301 and 15302, and Approving the Plans and Specifications
6.F Waive the Second Reading of and Adopt Ordinance No. 977, an Ordinance of the City
Council of the City of Rohnert Park Adopting a Military Equipment Use Policy
ACTION: Moved/seconded (Rodriguez/Giudice) to approve the consent
calendar.
Motion carried by the following unanimous 5-0-0 roll call vote: AYES:
Elward, Giudice, Sanborn, Hollingsworth Adams, and Rodriguez,NOES:
None, ABSENT: None, ABSTAINS: None.
7. REGULAR ITEMS:
Item 7.A. was removed from consideration by Mayor Rodriguez.
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B. Receive and Accept the City of Rohnert Park Annual Comprehensive Financial
Report for Fiscal Year 2021-22. Andrew Roth with The PUN Group LLP presented this item.
Recommended Action(s): Receive and Accept the Annual Comprehensive Financial Report
(ACFR) for Fiscal Year 2021-22.
PUBLIC COMMENTS: None.
Council accepted the report.
C. Review and Accept Independent Accountant's Report on Gann Appropriations
Limit for the City of Rohnert Park for Fiscal Year 2022-23. Andrew Roth with The PUN
Group LLP presented this item. Recommended Action(s): Review and Accept Independent
Accountants' Report on Appropriations Limit for the Year Ending June 30, 2023 prepared by
Pun Group.
PUBLIC COMMENTS: None.
ACTION: Moved/seconded (Rodriguez/Elward) to accept the Annual
Comprehensive Financial Report (ACFR) for Fiscal Year 2021-22 and
Independent Accountants' Report on Appropriations Limit for the
Year Ending June 30, 2023.
Motion carried by the following unanimous 5-0-0 voice vote: AYES:
Elward, Giudice, Sanborn, Hollingsworth Adams, and Rodriguez,NOES:
None, ABSENT: None, ABSTAINS: None.
Disclosure of potential conflict of interest:
Vice Mayor Hollingsworth Adams stated her office is across the street from the Roberts Lake Safe
Sleeping Program and therefore has a potential financial conflict of interest on Item 7.D.
Vice Mayor Hollingsworth Adams left the dais at 6:08 p.m.
D. Approve by Minute Order and Authorize City Manager to Execute: 1. A First
Amendment to the Fiscal Year 2022-23 Agreement with HomeFirst of Santa Clara County
to Reduce Total Compensation for Operation of the Roberts Lake Safe Sleeping Program
by $130,000 for a Revised Total Maximum Compensation of$339,423; and 2. A Second
Amendment to the Fiscal Year 2022-23 Agreement with Defense Block Security to Increase
Total Compensation for Security Services by $130,000 for a Revised Total Maximum
Compensation of$933,933. Director of Development Services Pawson presented this item.
Recommended Action(s): By minute order, authorize the City Manager to execute $130,000
balancing amendments as follows: 1. A first amendment to the fiscal year 2022-23 agreement
with HomeFirst of Santa Clara County to reduce total compensation for operation of the Roberts
Lake Safe Sleeping Program by $130,000 for a revised total maximum compensation of
$339,423; and 2. A second amendment to the fiscal year 2022-23 agreement with Defense Block
Security to increase total compensation for security services by $130,000 for a revised total
maximum compensation of$933,933.
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RPFA/CDC Successor Agency Page 4 of 5
PUBLIC COMMENTS: None.
ACTION: Moved/seconded (Rodriguez/Elward)to authorize the City Manager to
execute a first amendment to the fiscal year 2022-23 agreement with
HomeFirst of Santa Clara County to reduce total compensation for
operation of the Roberts Lake Safe Sleeping Program by $130,000 for
a revised total maximum compensation of$339,423 and a second
amendment to the fiscal year 2022-23 agreement with Defense Block
Security to increase total compensation for security services by
$130,000 for a revised total maximum compensation of$933,933.
Motion carried by the following 4-0-1 voice vote: AYES: Elward,
Giudice, Sanborn, and Rodriguez,NOES: None, ABSENT:
Hollingsworth Adams, ABSTAINS: None.
Vice Mayor Hollingsworth Adams returned to the dais at 6:19 p.m.
E. Discussion and Direction Regarding Fiscal Year 2023/2024 Special Revenue,
Capital Improvement Program (CIP), Casino, and Enterprise Funds Budget. City Manager
Piedra, Acting Finance Director O'Connell, and Accountant Hopley presented this item.
Recommended Action(s): Provide necessary direction on the proposed special revenue budget.
Mayor Rodriguez declared a recess at 6:51 p.m. and reconvened the meeting at 7:02 p.m.
PUBLIC COMMENTS: Milo Terzich spoke about this item.
ACTION: By consensus (none opposed), Council directed staff to move forward
with City Manager Piedra's recommendations. Staff will present an
item at a future City Council Meeting to adopt the Fiscal Year
2023/2024 Special Revenue, Capital Improvement Program (CIP),
Casino, and Enterprise Funds Budget.
8. COMMITTEE/LIAISON/OTHER REPORTS
A. Standing Committees:
None.
B. Liaison Reports:
1. Chamber of Commerce Board of Directors Meeting (5/16) Rodriguez/Sanborn
Mayor Rodriguez reported on this meeting.
C. Outside Agency Reports:
1. Mayors and Council Members' Association of Sonoma County Legislative Committee
(Mayors& Councilmembers) (5/19) Rodriguez/Hollingsworth Adams
Mayor Rodriguez stated the meeting occurred on 5/11 and reported on this meeting.
2. Zero Waste Sonoma Board of Directors Meeting (5/18) Sanborn/Garrett
Councilmember Sanborn reported on this meeting.
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RPFA/CDC Successor Agency Page 5 of 5
3. Mayors and Council Members' Association Board of Directors Meeting (5/11)
Rodriguez/Hollingsworth Adams
Mayor Rodriguez reported on this meeting during Item 8.C.1.
4. Sonoma County Continuum of Care Board of Directors Meeting (5/24) Elward
Councilmember Elward did not report on the meeting as it had not yet occurred.
D. Other Reports:
1. 2023 Leaders of the North Bay Awards Luncheon (5/12) Rodriguez
Mayor Rodriguez reported on this event.
Golden Gate Bridge, Highway & Transportation District (5/19) Giudice
Councilmember Giudice reported on this meeting.
9. COMMUNICATIONS
Mayor Rodriguez invited people to attend the Memorial Day Event at the Community Center.
Mayor Rodriguez also shared that she attended several Sonoma State University (SSU)
graduations and 2,460 students graduated from SSU; she saw the Vintage Choir perform at the
Senior Center and Jan Lappin, the Vintage Choir Director, is retiring after 26 years; the Family
Resource Center will have an open house at John Reed on June 8 from 5 p.m. to 7 p.m.; and she
attended the Public Safety and Pizza event Resource Center is having an open house at John
Reed. Public Safety and pizza event where the community was able to speak with Public Safety
Officers.
Councilmember Giudice congratulated staff for the North Bay Business Journal award.
Councilmember Elward stated she will be celebrating 20 years of marriage and thanked her
husband for being supportive.
10. MATTERS FROM/FOR COUNCIL
11. PUBLIC COMMENT
None.
13. ADJOURNMENT
Mayor Rodriguez adjourned the joint regular meeting at 7:42 p.m.
/(0)( Elizabeth Machado, Assistantkity Clerk Saam odriguez, Ma or
City of Rohnert Park `—City of Rohnert Park