2023/07/25 City Council Resolution 2023-060 RESOLUTION NO. 2023-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 23-24 BUDGET IN THE
AMOUNT OF $384,000 TO RECEIVE GRANT FUNDS FROM SONOMA COUNTY
MEASURE 0 PROGRAM FOR CONTINUED OPERATIONS OF THE CITY'S
HOMELESSNESS RESOLUTION PROGRAMS,AND APPROVING AMENDMENTS
TO THE AGREEMENTS WITH HOMEFIRST OF SANTA CLARA COUNTY AND
DEFENSE BLOCK SECURITY FOR THE ROBERTS LAKE SAFE SLEEPING
PROGRAM TO INCREASE HOMEFIRST'S TOTAL COMPENSATION FROM
$339,423 TO $774,514 AND TO INCREASE DEFENSE BLOCK SECURITY'S TOTAL
COMPENSATION FROM $933,933 TO $1,367,908 FOR CONTINUED SERVICES IN
FISCAL YEAR 2023-24
WHEREAS, the City Council of the City of Rohnert Park adopted the Fiscal Year 2023-
24 Budget on June 27, 2023 and has the authority to amend the budget; and
WHEREAS, homelessness is a long-standing, complex and challenging issue for
Rohnert Park and many other cities in California; and
WHEREAS, on September 27, 2022, the City adopted Ordinance 970 which, among
other things, provided the City Manager with the authority to establish regulations to manage
encampments on public property; and
WHEREAS, on October 24, the 60-unit Labath Landing interim housing project was
opened in Rohnert Park and began receiving chronically homeless clients; and
WHEREAS, concurrent with the opening of the Labath Landing project, the City
reorganized a large encampment at Roberts Lake Park & Ride under an approved management
plan in order to establish the Roberts Lake Safe Sleeping Program; and
WHEREAS, consistent with its purchasing policy, the City solicited proposals and
contracted for security, sanitation, operational and support services at the Roberts Lake Safe
Sleeping Program; and
WHEREAS, the City received unanticipated revenue to support operations in Fiscal
Year 2023-24 at the Roberts Lake Safe Sleeping Program in the amount of$384,000 from the
County of Sonoma Measure 0 grant program, which allows the City to extend its operation of
the Safe Sleeping Program; and
WHEREAS, an amendment to the approved Fiscal Year 2023-24 budget is necessary to
account for the unanticipated revenue received and the associated expenses that will be incurred
by operating the Program to closure; and
WHEREAS, after a qualifications-based selection process, the City selected HomeFirst
of Santa Clara County to provide services at the Program and DBlock Security to provide
security for the Program; and
WHEREAS, the contracts with both HomeFirst and DBlock Security covered work
through Fiscal Year 22-23 and into early July 2023; and
1
WHEREAS, staff has solicited a proposal and negotiated with HomeFirst of Santa Clara
County to continue to provide services for the Program through mid-January 2024; and
WHEREAS, staff has solicited a proposal and negotiated with DBlock Security to
continue to provide services for the Program through mid-January 2024; and
WHEREAS,the City, HomeFirst and DBlock desire to amend the existing agreements
for services and security to provide for the additional term of service and compensation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that is does hereby authorize and approve an amendment to the Fiscal Year 2023-24
adopted budget in the amount of$384,000, as outlined in Exhibit A, to appropriate grant funds
received from County Measure 0 funds for continued operation of the Roberts Lake Safe
Sleeping Program.
BE IT FURTHER RESOLVED, that the City Council does hereby authorize and
approve a second Amendment to the Agreement with Homefirst Services of Santa Clara County
to increase total compensation from $339,423 to $774,514, which is included as Exhibit B.
BE IT FURTHER RESOLVED, that the City Council does hereby authorize and
approve a third Amendment to the Agreement with Defense Block Security to increase total
compensation from $933,933 to $1,367,908, which is included as Exhibit C.
BE IT FURTHER RESOLVED that the City Manager and Finance Director are
authorized and directed to take the actions necessary to effectuate this resolution including
executing the amendments to the agreements with HomeFirst Services of Santa Clara County
and Defense Block Security, in substantially similar forms to Exhibits B and C, subject to minor
changes approved by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 25th day of July, 2023.
CITY OF ROHNERT PARK
a Rodriguez, May
ATTEST:
Elizabet Machado, ssistant City Clerk
Attachment: Exhibit A, B and C
ELWARD: Pkie. GIUDICE: SANBORN: e, HOLLINGSWORTH-ADAMS:A�7Lr' 1 RODRIGUEZ: h,
AYES: /� ) NOES: ( $) ) ABSENT: ( ) ABSTAIN: ( ) 1
EXHIBIT A:
Resolution 2023-060
Page 2 of 3
Resolution 2023-060
Page 3 of 3
EXHIBIT A:
Amendment to the Adopted Fiscal Year 2023-24 Budget
Adopted 23-24
Budget
Proposed
Amendment Totals
10002250-61000 Salaries & Wages 91,642$ -$ 91,642$
Benefits 22,382$ -$ 22,382$
PERSONNEL SERVICES Total 114,024$ -$ 114,024$
10002250-63255 Equipment under 5K 50,000$ -$ 50,000$
10002250-64000 Contract Services 1,644,988$ -$ 1,644,988$
SERVICES AND SUPPLIES Total 1,694,988$ -$ 1,694,988$
Dev. Services - Housing Total 1,809,012$ -$ 1,809,012$
42322250-50079 Allocated Interest (23,000)$ -$ (23,000)$
OTHER INCOME Total (23,000)$ -$ (23,000)$
42322250-50141 State Grants & Reimbursements -$ -$ -$
42322250-50147 County Grants (1,134,960)$ (384,000)$ (1,518,960)$
REVENUE FROM OTHER AGENCIES Total (1,134,960)$ (384,000)$ (1,518,960)$
42322250-64000 Contract Services 2,280,792$ 384,000$ 2,664,792$
SERVICES AND SUPPLIES Total 2,280,792$ 384,000$ 2,664,792$
Homelessness Program Total 1,122,832$ -$ 1,122,832$
4232 Homelessness Program
2250 Dev. Services - Housing
EXHIBIT A
REVISED BUDGET AND COMPENSATION
Hourly Rates for HomeFirst Direct Program Staff
Position FTE
Director (paid for through Labath Landing) 5%
Program Manager 100%
Shift Supervisor 175%
Resident Coordinators -two per shift 575%
Case Manager 100%
Budget
Operating Expenses
Direct Program Staff Salaries
�--___________ , Program Admin Salaries -Allocated
Total Payment for Labor Costs
Telecommunications
Supplies
Utilities (dr inking water)
Janitorial
Travel
Pest Management
Hotel Costs
Insurance
Program Admin non labor allocation
Total non labor operating costs
Admin allocation
Start up and replacement costs
Not to exceed total
3
I Fully Burdened Hourly Payrate
$59.95
$47.33
$36.75
$26.25
$31.50
Total
540,802.82
33,534.38
574,337.20
4,501.00
8,000.00
3,450.00
8,500.00
5,914.04
4,300.00
50,000.00
6,870.00
1,120.00
92,655.04
94,691.76
12,830.00
774,514.00