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2023/07/25 City Council Agenda Packet "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, July 25, 2023 Open Session: 5:00 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision 1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Elward_____Giudice_____Sanborn______Hollingsworth Adams______Rodriguez_____) 2.READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS 4.A Mayor's Proclamation: Honoring Information Technology manager David Rowley on the Occasion of his Retirement Item 4.A. 4.B Mayor's Recognition: Honoring KBBF Bilingual Public Radio Station for their 50 Years of Commitment to Serving our Community Item 4.B. 5.DEPARTMENT HEAD BRIEFINGS 5.A Introduction of New Information Technologies (IT) Operations Manager Paul Cotter 5.B Presentation by Director of Public Safety Mattos: Swearing In of Public Safety Lieutenant Adam Strongman, Sergeant Zachary Morrow and Sergeant Ben Kopshever 6.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL STRATEGIC PRIORITIES: The Rohnert Park City Council adopted the following strategic priorities for 2023-2024 (listed below in no particular order): 1.Progress on Downtown 6.Police/Community Relations and Accountability 2.Financial Health 7.Housing for All 3.Infrastructure, Maintenance and Beautification 8.Attract and Retain Staff 4.Provide Equitable Services to All 9.Memorable Community Experiences 5.Complete General Plan and Integrate Climate Change listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 7.CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Elward_____Giudice_____Sanborn______Hollingsworth Adams______Rodriguez_____) 7.A Acceptance of Reports from Finance Department: 7.A.1. City Bills/Demands for Payment dated July 6 through July 18, 2023 7.A.2. Council Fourth Quarterly Expense Report (April, May and June, 2023) 7.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting, July 11, 2023 Item 7.B. 7.C Waive Second Reading of and Adopt Ordinance 980, an Ordinance of the City Council of Rohnert Park Amending Rohnert Park Municipal Code Section 10.20.010 to Enact Speed Limit Changes on Labath Avenue Between Business Park Dr. and Rohnert Park Expressway (CEQA Status: Exempt Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301) Item 7.C. 7.D Adopt Resolution 2023-057 Rescinding Resolution 2022-068 Which Established Parking Restrictions on Labath Avenue from Hinebaugh Creek to Carlson Avenue, on Carlson Avenue from Dowdell Avenue to Labath Avenue and on the Northerly Frontage of APN 143-040-140 Item 7.D. 7.E Adopt Resolution 2023-058 Authorizing and Approving the City of Rohnert Park Pay Rates and Ranges Effective as of July 1, 2023 and Amendment to the City’s Classification Plan Item 7.E. 7.F Adopt Resolution 2023-059 Approving a Project List for SB1 Funding from the State Road Maintenance and Rehabilitation Account (RMRA) and Authorizing Submittal to the California Transportation Commission Item 7.F. 7.G Receive Series 2007R Excess Bond Proceeds Expenditure Report for January 2023 through June 2023 and Adopt Resolution 2023-061 Authorizing the City Manager to Appropriate Accumulated Interest Earned from 2007R Tax Allocation Bond Proceeds to the Senior Center ADA and Restroom Renovation Project (CIP1507) Item 7.G. 8.REGULAR ITEMS 8.A Receive an Update on the Roberts Lake Safe Sleeping Program, and adopt a Resolution (1) Authorizing an Amendment to the Fiscal Year 23-24 Budget in the Amount of $384,000 to Receive Grant Funds from County Measure O Program for Continued Operations of the City’s Homelessness Resolution Programs, and (2) Approving Amendments to the Agreements with HomeFirst of Santa Clara County and Defense Block Security for the Roberts Lake Safe Sleeping Program to Increase HomeFirst’s Total Compensation from $339,423 to $774,514 and to Increase Defense Block Security’s Total Compensation to from $933,933 to $1,367,908 for Continued Services in Fiscal Year 2023-24 A. Staff Report B. Public Comments C. Resolution for Adoption: 2023-060 Authorizing an Amendment to the Fiscal Year 23- 24 Budget in the Amount of $384,000 to Receive Grant Funds from Sonoma County Measure O Program for continued operations of the City’s Homelessness Resolution Programs, and Approving Amendments to the agreements with Homefirst of Santa Clara County and Defense Block Security for the Roberts Lake Safe Sleeping Program to increase Homefirst’s total compensation from $339,423 to $774,514 and to increase Defense Block Security’s total compensation from $933,933 to $1,367,908 for continued Services in Fiscal Year 2023-24 D. Council motion/vote (Elward_____Giudice_____Sanborn______Hollingsworth Adams______Rodriguez_____) Item 8.A. Item 8.A. PowerPoint 9.COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. 9.A Standing Committees: 1. Joint Special Meeting of the Rohnert Park Education Committee and the Cotati- Rohnert Park Unified School District (CRPUSD) 2x2x2 Committee (7/20) (Rodriguez/Giudice) 9.B Liaison Assignments: 1. Golf Course Oversight Committee Meeting (7/18) Rodriguez/Hollingsworth Adams 2. Chamber of Commerce (Board of Directors) (7/18) Rodriguez/Sanborn 3. Senior Citizens Advisory Commission (7/20) Elward/Sanborn 9.C Outside Agency Appointments: 1. Zero Waste Sonoma (7/20) Sanborn/Vanessa Garrett 2. Mayors and Council Members' Association of Sonoma County Legislative Committee (7/21) Rodriguez 9.D Other Reports: 1. Santa Rosa Junior College President Frank Chong Retirement Event (6/1) Giudice 2. Association of Bay Area Government (ABAG) Executive Board Special Meeting (7/20) Hollingsworth Adams 10.COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11.ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of items already agendized. 12.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 13.ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for publich inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources . CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on July 20, 2023, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 20th day of July, 2023 at Rohnert Park, California. Sylvia Lopez Cuevas Office of the City Clerk PPP rrr ooo ccc lll aaa mmm aaa ttt iii ooo nnn A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Information Technology Operations Manager D AVID R OWLEY On the Occasion of His Retirement Whereas, David Rowley will retire on August 2, 2023 after faithfully serving the staff and residents of Rohnert Park since August of 2001, and Whereas, David began his career as an Information Technician, and through the quality of his work and dedication received a promotion to Information Technology Operations Manager in October of 2008, and Whereas, throughout the years, David has consistently demonstrated the Rohnert Park City values of collaboration, communication, fiscal responsibility, innovation and creativity, and integrity, and Whereas, David has been an incredibly dedicated and hard-working employee, with performance reviews often expressing concern over burn-out but never over level of effort and has overseen and implemented many technology upgrades, and Whereas, David has also proven to be an outstanding negotiator for good deals, and an astute judge of talent with a knack for finding top-tier colleagues, and Whereas, as a manager, David has demonstrated exemplary skills in leading the small yet mighty Information Technology team, Now, Therefore, be it Proclaimed that I, Samantha Rodriguez, as Mayor and on behalf of the City Council, do hereby extend our sincere appreciation to David for his many contributions to the City of Rohnert Park and our residents for the last 22 years and wish him a joyful and well- earned retirement. Duly and Regularly Proclaimed this 25th day of July 2023. CITY OF ROHNERT PARK Samantha Rodriguez, MAYOR Item 4.A. Honoring KBBF B ILINGUAL P UBLIC R ADIO S TATION Celebrating 50 years of Commitment to Serving our Community As Mayor, and on behalf of the Rohnert Park City Council, it is my honor to recognize KBBF Public Radio for providing an invaluable platform for promoting linguistic diversity, cultural understanding, and community engagement to the North Bay since 1973. KBBF radio is recognized as the first bilingual public radio station in the United States with high-quality programming that educates, entertains, and informs listeners in English, Spanish and indigenous American languages. With the recent rise of wildfires, flooding, and other local crisis, KBBF has been put a position as a media first-responder for underserved populations and non-English-speaking communities by providing life-saving emergency information. It is our great honor to commend KBBF on the occasion of their 50th anniversary of serving our community and express our sincere appreciation for their invaluable contributions in promoting multilingualism, cultural diversity, and community engagement and recognize their role in fostering cross-cultural understanding and providing a voice for diverse communities. Signed this 25th day of July 2023 Samantha Rodriguez, MAYOR Item 4.B. Item 7A1 Item 7A2 MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, July 11, 2023 1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Rodriguez called the joint regular meeting to order at 5:00 p.m., which was legally noticed on July 7, 2023. All Council Present: Samantha Rodriguez, Mayor Susan Hollingsworth Adams, Vice Mayor Jackie Elward, Councilmember Gerard Giudice, Councilmember Emily Sanborn, Councilmember Staff present: City Manager Piedra, City Attorney Kenyon, Public Safety Director Mattos, Director of Development Services Pawson, Human Resources Director Cannon, Director of Community Services Bagley, Director of Public Works Garrett, Management Analyst Cotter, Utilities Operations Manager Hendersen, CIP Project Manager Zwillinger, Senior Analyst Carey, Deputy Chief Kilgore, City Clerk Lopez Cuevas, and Information Technology Service Analyst Son. 2.READING OF THE LAND ACKNOWLEDGMENT Read by Mayor Rodriguez. 3.PLEDGE OF ALLEGIANCE Led by City of Rohnert Park Cal Ripken Baseball players. 4.PRESENTATIONS None. 5.DEPARTMENT HEAD BRIEFING A.Informational Report from Public Safety Department Regarding 4th of July Director of Public Safety Mattos informed that there was a significant decrease in calls for services related to fireworks this year, with only 66 calls for service received between July 4 at 2 p.m. to July 5 at 3 a.m. There were four calls for fire service and very little damage this year in comparison to 19 calls received in 2021 and 15 calls received in 2020. There were no citations issued and no DUI accidents or arrests that took place. Item 7B City of Rohnert Park Joint Regular Meeting Minutes for City Council July 11, 2023 RPFA/CDC Successor Agency Page 2 of 4 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR 7.A Acceptance of Reports from Finance Department: City Bills/Demands for Payment dated June 21 through July 5, 2023 7.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting and Foundation Board Special Meeting, June 27, 2023 7.C Adopt Resolution 2023-054 Authorizing and Approving the City of Rohnert Park Pay Rates and Ranges Effective as of June 18, 2023 and Amendment to the City’s Classification Plan 7.D By Minute Order, Authorize the City Manager to Execute a Consultant Services Agreement with Substrate Inc. for Construction Management and Inspection Services associated with the Copeland Creek Trail to Crane Creek Regional Park Project (No. 2007-019) in the Amount not to exceed $510,000 (CEQA Status: Consistent with the Initial Study/Mitigated Negative Declaration Approved on February 25, 2020) 7.E Waive the Second Reading and Adopt Ordinance No. 978, an Ordinance of the City Council of the City of Rohnert Park Deleting Article XII, Sections 17.06.680 And 17.06.690, from the Rohnert Park Municipal Code and Removing the Planned Development Zoning Designation for the property located on the Southeast Corner of State Farm Drive and Rohnert Park Expressway (APN 143-051-073 and APN 143-051- 089); and Waive Second Reading and Adopt Ordinance No. 979, Rescinding Ordinance 928 and Terminating the Development Agreement Between the City of Rohnert Park and Laulima Development, LLC, for Development of the Station Center (APN 143-040-124 and APN 143-051-089) (CEQA Review: This Action is not a “Project” Per CEQA Guidelines Section 15378) 7.F Adopt Resolution 2023-055 Approving Letter Agreement to the Memorandum of Agreement between the City of Rohnert Park and the Rohnert Park Public Safety Officers’ Association (RPPSOA) Effective July 1, 2023 ACTION: Moved/seconded (Rodriguez/Giudice) to adopt the consent calendar. Motion carried by the following unanimous 5-0-0 roll call vote: AYES: Elward, Giudice, Sanborn, Hollingsworth Adams, and Rodriguez, NOES: None, ABSENT: None, ABSTAINS: None. 8. REGULAR ITEMS: A. Consider Introducing by Title Only and Waiving the First Reading of an Ordinance Amending Rohnert Park Municipal Code Section 10.20.010 to Enact Speed Limit Changes on Labath Avenue Between Business Park Dr. and Rohnert Park Expressway. Director of Public Works Garrett and Management Analyst Cotter presented this item. Recommended Action(s): Introduce by Title Only and Waive First Reading of Ordinance No. 980, an Ordinance of the City Council of the City of Rohnert Park Amending Rohnert Park Municipal Code Section 10.20.010 to Enact Speed Limit Changes on Labath Avenue Between Business Park Dr. and City of Rohnert Park Joint Regular Meeting Minutes for City Council July 11, 2023 RPFA/CDC Successor Agency Page 3 of 4 Rohnert Park Expressway (CEQA Status: Exempt Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301) PUBLIC COMMENTS: None. ACTION: Moved/seconded (Elward/Rodriguez) to introduce by title only and waive first reading of Ordinance No. 980. Title read by City Clerk Lopez Cuevas. Motion carried by the following unanimous 5-0-0 roll call vote: AYES: Elward, Giudice, Sanborn, Hollingsworth Adams, and Rodriguez, NOES: None, ABSENT: None, ABSTAINS: None. B. PUBLIC HEARING (Noticed: June 30, 2023): 1) Receive a Project Status Update; 2) Conduct Public Hearing to Consider Adopting a Resolution Amending the Capital Improvement Project (CIP) Program to add Four Projects to the Fiscal Year 2023-24 CIP, Amend Funding for Two Projects for Fiscal Year 2023-24 CIP, and Approving the Five- Year Capital Improvement Program for Fiscal Year 2023-24 Through Fiscal Year 2027-28 (CEQA Status: Exempt pursuant to CEQA Guidelines section 15306 and 15273(a)(4)). Director of Public Works Garrett presented this item. Recommended Action(s): Received an Informational Update and Conduct a Public Hearing to Adopt Resolution 2023-056 Amending the Capital Improvement Project (CIP) Program to add Four Projects to the Fiscal Year 2023-24 CIP, Amend Funding for Two Projects for Fiscal Year 2023-24 CIP, and Approving the Five- Year Capital Improvement Program for Fiscal Year 2023-24 Through Fiscal Year 2027-28 (CEQA Status: Exempt Pursuant to CEQA Guidelines Section 15306 and 15273(a)(4)). Public Hearing Opened: 5:36 p.m. Due to the complexity of the item and the number of persons wishing to speak, Mayor Rodriguez reduced speaking limits from 3 minutes to 2 minutes per speaker to allow all speakers an equal opportunity to be heard. PUBLIC COMMENTS: Bill Petrie, Elyse Chiat, Brooke Davin, Jan Ogren, Lori LaFranche, Jodi Clark, Holly Wotherspoon, Joan Hepperly, and Micki Jones spoke in support of this item. Public Hearing Closed: 5:51 p.m. Council received the report. ACTION: Moved/seconded (Hollingsworth Adams/Elward) to adopt Resolution 2023-056. Motion carried by the following unanimous 5-0-0 voice vote: AYES: Elward, Giudice, Sanborn, Hollingsworth Adams, and Rodriguez, NOES: None, ABSENT: None, ABSTAINS: None. City of Rohnert Park Joint Regular Meeting Minutes for City Council July 11, 2023 RPFA/CDC Successor Agency Page 4 of 4 Mayor Rodriguez declared a brief recess at 6:04 p.m. and reconvened the meeting at 6:12 p.m. 9. COMMITTEE / LIAISON/ OTHER REPORTS A. Standing Committees: B. Liaison Reports: C. Outside Agency Reports: 1. Sonoma Clean Power Authority Board of Directors Meeting (7/6) Councilmember Elward reported on this meeting. 2. Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) (7/10) Councilmember Giudice reported on this meeting. D. Other Reports: 1. Sonoma County Continuum of Care Board (6/28) Councilmember Elward reported on this meeting. 10. COMMUNICATIONS Vice Mayor Hollingsworth Adams announced that anyone 60 years old or older and in need of assistance should contact Petaluma Health Center at 707-765-8488. Mayor Rodriguez announced her constituents have expressed their satisfaction with the staff and the current city operations. Mayor Rodriguez expressed her gratitude to City staff for their work. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA Mayor Rodriguez requested the City Manager add a future agenda item to discuss having “Party at the Plaza” at the Community Center. The request was supported by Councilmembers Giudice and Elward. Mayor Rodriguez requested the City Manager add a future agenda item to discuss speeding issues at Technology High (Brenda Way). The request was supported by Councilmembers Giudice and Elward. 12. PUBLIC COMMENT None. 13. ADJOURNMENT Mayor Rodriguez adjourned the joint regular meeting at 6:19 p.m. _____________________________________ __________________________________ Sylvia Lopez Cuevas, City Clerk Samantha Rodriguez, Mayor City of Rohnert Park City of Rohnert Park ITEM NO. 7.C. 1 Meeting Date: July 25th, 2023 Department: Public Works Submitted By: Vanessa Garrett, Director of Public Works Prepared By: Ashley Cotter, Management Analyst Agenda Title: Waive Second Reading of and Adopt Ordinance 980, an Ordinance of the City Council of the City of Rohnert Park Amending Rohnert Park Municipal Code Section 10.20.010 to Enact Speed Limit Changes on Labath Avenue Between Business Park Dr. and Rohnert Park Expressway (CEQA Status: Exempt Pursuant to CEQA Guidelines Sections 15061(b)(3) and 15301) RECOMMENDED ACTION: Waive the second reading and adopt Ordinance 980 amending Municipal Code Section 10.20.010 to enact speed limit changes on Labath Avenue between Business Park Drive to Rohnert Park Expressway. BACKGROUND: The California Vehicle Code (CVC) requires that speed limits set by local jurisdictions along local road corridors be based upon the use of engineering and traffic studies (speed surveys). The City of Rohnert Park conducted a speed survey. The results of the survey and staff’s proposal to change the speed limit based on the results from the survey were discussed by the City Council on July 11, 2023At that time, Council unanimously introduced by title only and waived the first reading of Ordinance 980 to enact the new speed limits. To implement the proposed speed limits, Council must now waive the second reading and adopt the ordinance. ANALYSIS: The California Vehicle Code (CVC) requires that speed limits set by local jurisdictions along local road corridors be based upon the use of engineering and traffic studies (speed surveys). Upon completion of a speed survey, a local jurisdiction can enact “prima facie” speed limits that reflect the speed survey and take the place of the default speed limits that would otherwise apply under state law: a maximum speed limit of 65-mph on highways or 55-mph on a two-lane (undivided) highway, and the 25-mph speed limit on local (residential) streets and in business districts or school zones. The last traffic survey done on Labath Avenue was conducted in 2018, and since then the area has continued to develop more housing and commercial fairly quickly. In order to understand the Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.C. 2 vehicle impacts of the development as it relates to speed conditions, the City deemed it necessary to conduct another survey to reflect the current traffic conditions on Labath Avenue. Working with its contract traffic engineer consultant W-Trans, the City recently completed a 2022 speed survey on Labath Avenue. The survey showed a daily volume of 3,034 vehicles per day on this segment. W-Trans also incorporated previously recorded data on collision into the study. This segment of Labath has had 7 crashes over a 5-year period, resulting in a high collision rate than the state average. Based on existing conditions identified in the speed survey, the City is proposing a new prima facie speed limit on this segment: This ordinance was first introduced to City Council on July 11th, 2023. Approval of this Ordinance would codify the recommended change to the City’s Speed Limit Ordinance and help ensure effective, continued radar enforcement. ENVIRONMENTAL ANALYSIS: Environmental Review. This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Maintaining enforceable speed limits on City streets is consistent with Strategic Plan Goal C – Ensure the Effective Delivery of Public Services. OPTIONS CONSIDERED: 1) Recommended option: Staff recommends waiving the second reading of and adopting an ordinance amending Municipal Code Section 10.20.010 to update the speed limit on Labath Avenue from Business Park Drive to Rohnert Park Expressway. 2) Alternative: None. This action is consistent with Council’s direction of July 11, 2023 to bring back an ordinance to amend the speed limits. However, Council could choose not to adopt the Ordinance but this option is not recommended because the survey provided showed a high collision rate on this segment, and lowering the speed limit will result in safer conditions for all. FISCAL IMPACT/FUNDING SOURCE: N/A. There are no new fiscal impacts associated with altering speed limits to reflect the recently completed speed study. Department Head Approval Date: 7/10/2023 Finance Director Approval Date: NA City Attorney Approval Date: N/A City Manager Approval Date: 7/13/2023 Attachments: 1. Ordinance No. 980 2. Speed survey Study Segment Existing Speed Limit Proposed Speed Limit Labath Avenue from Business Park Drive to Rohnert Park Expressway 35 30 ORDINANCE NO. 980 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING SECTION 10.20.010 OF THE ROHNERT PARK MUNICIPAL CODE TO ENACT SPEED LIMIT ON LABATH AVENUE BETWEEN BUSINESS PARK DRIVE AND ROHNERT PARK EXPRESSWAY WHEREAS, local regulation of vehicle speed is governed by the provisions of the California Vehicle Code; WHEREAS, Chapter 7 of Division 11 of the California Vehicle Code generally requires that local speed limits be set by ordinance; and WHEREAS, the California Vehicle Code allows such speed limits to be set only upon the basis of an engineering and traffic survey; and WHEREAS, the City has performed an engineering and traffic survey on Labath Avenue from Business Park Drive to Rohnert Park Expressway, which has been considered by the City Council; and NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as follows: SECTION 1. Section 10.20.010 of the Rohnert Park Municipal Code is hereby amended to read in entirety as follows: “10.20.010 – State speed limits – Inappropriate It is determined upon the basis of an engineering and traffic investigation that the speed permitted by state law upon the following streets is inappropriate for the safe operation of vehicles thereon. It is declared that the prima facie speed limit on the streets or portions of streets, hereinafter designated, to facilitate the orderly movement of traffic and which has been found to be reasonable and safe, after the installation of appropriate signs giving notice thereof, shall be: All of Adrian Drive 25 m.p.h. All of Arlen Drive 25 m.p.h. Bodway Parkway from E Cotati to Magnolia Avenue 35 m.p.h. Bodway Parkway from Magnolia Ave to Valley House Drive 35 m.p.h. Business Park Drive 35 m.p.h. Camino Colegio 35 m.p.h. Commerce Blvd from Golf Course Drive to Avram Avenue 35 m.p.h. Commerce Blvd from Avram Avenue to Southwest Boulevard 35 m.p.h. Country Club Drive from Golf Course Drive to Rohnert Park Expressway 30 m.p.h. Country Club Drive from Rohnert Park Expressway to Southwest Boulevard 30 m.p.h. East Cotati Avenue 35 m.p.h. Enterprise Drive 30 m.p.h. Golf Course Drive from Commerce Boulevard to Country Club Drive 40 m.p.h. Ordinance No. 980 Page 2 of 3 Golf Course Drive Country Club Drive to Snyder Ln 35 m.p.h. Golf Course Drive West 40 m.p.h. Labath Avenue from Business Park Drive to Rohnert Park Expressway 30 m.p.h. Redwood Drive from Dowdell Avenue to Willis Road 40 m.p.h. Redwood Drive from Willis Road to City Limits South 40 m.p.h. Roberts Lake Road 35 m.p.h. Rohnert Park Expressway from City Limits West to Redwood Drive 40 m.p.h. Rohnert Park Expressway from Redwood Drive to Commerce Boulevard 40 m.p.h. Rohnert Park Expressway from Commerce Boulevard to State Farm Drive 40 m.p.h. Rohnert Park Expressway from State Farm Drive to Country Club Drive 40 m.p.h. Rohnert Park Expressway from Country Club Drive to Snyder Lane 40 m.p.h. Rohnert Park Expressway from Snyder Lane to Petaluma Hill Rd 40 m.p.h. Seed Farm Drive 30 m.p.h. Snyder Lane from Heritage Lane to Eleanor Avenue 35 m.p.h. Snyder Lane from Eleanor Avenue to Hinebaugh Creek 35 m.p.h. Snyder Lane from Hinebaugh Creek to E Cotati Avenue 35 m.p.h. Southwest Boulevard 35 m.p.h. State Farm Drive from Commerce Boulevard to Professional Center Drive 35 m.p.h. State Farm Drive from Professional Center Drive to Rohnert Park Expressway 35 m.p.h. State Farm Drive from Rohnert Park Expressway to Enterprise Drive 30 m.p.h. Valley House Drive 40 m.p.h. SECTION 2. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional. SECTION 3. Environmental Review. This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. SECTION 4. Effective Date. This Ordinance shall be in full force and effective thirty (30) days after its adoption and shall be published and posted as required by law. This ordinance was introduced by the Council of the City of Rohnert Park on July 11, 2023, and was adopted on July 25, 2023 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Ordinance No. 980 Page 3 of 3 CITY OF ROHNERT PARK __________________________________ Samantha Rodriguez, Mayor ATTEST: ___________________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ____________________________________ Michelle Marchetta Kenyon, City Attorney ITEM NO. 7.D. 1 Meeting Date: July 25, 2023 Department Development Services Submitted By: Mary Grace Pawson, Development Services Director Prepared By: Mary Grace Pawson, Development Services Director Agenda Title: Adopt a Resolution Rescinding Resolution 2022-068 Which Established Parking Restrictions on Labath Avenue from Hinebaugh Creek to Carlson Avenue, on Carlson Avenue from Dowdell Avenue to Labath Avenue and on the Northerly Frontage of APN 143-040-140 RECOMMENDED ACTION: Adopt a Resolution Rescinding Resolution 2022-068 Which Established Parking Restrictions on Labath Avenue from Hinebaugh Creek to Carlson Avenue, on Carlson Avenue from Dowdell Avenue to Labath Avenue and on the Northerly Frontage of APN 143-040-140. BACKGROUND & ANALYSIS: On June 14, 2022, the City Council adopted Resolution 2022-068, which established parking restrictions on portions of Labath, Carlson and Martin Avenues, near the Labath Landing interim housing project. The approved parking restrictions allowed for full use of available street parking during daytime business hours and restricted overnight parking to permitted residents and hotel guests. The parking restrictions were part of a series of mitigation strategies that staff negotiated with the immediate neighbors of the Labath Landing project and the goal of the restrictions was to minimize unintended consequences from Labath Landing. Labath Landing opened and was fully occupied by late October, 2022. The parking lot at Labath Landing has sufficient spaces for 38 vehicles and never been more than half full since opening. It is primarily utilized by staff as most participants do not have vehicles. The issues related to parking along public streets that staff and neighboring owners expected to result from this project have not come to fruition. In May 2023, City staff met with the property managers and owners of the neighboring properties to discuss whether these restrictions would be helpful. This group agreed that they had no observed increased issues with parking along these public streets since Labath Landing’s opening and acknowledged that implementing these parking restrictions would put large burden on the property management teams. For this reason, the group recommended that the City rescind the parking restrictions adopted by Resolution 2022-068. Figure 1 illustrates the areas where the restrictions will be rescinded. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.D. 2 Figure 1 – Parking Restrictions to be Rescinded STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: While this action is not directly aligned with the City’s strategic plan or City Council priorities, it is necessary to avoid confusion and respect the ongoing input of the Labath Landing neighborhood group. OPTIONS CONSIDERED: None. The requested action is consistent with feedback received from the neighborhood stakeholder group and will reduce the cost and administrative burden on the City and neighboring business owners. FISCAL IMPACT/FUNDING SOURCE: There is no fiscal impact associated with this action. The action will save the cost of installing required signs and printing permit tags for use by the local apartments and hotels. Department Head Approval Date: 06/30/2023 Finance Approval Date: NA City Attorney Approval Date: 07/07/2023 City Manager Approval Date: 07/07/2023 Attachments : 1. Resolution Rescinding Resolution 2022-068 Which Established Parking Restrictions on Labath Avenue from Hinebaugh Creek to Carlson Avenue, on Carlson Avenue from Dowdell Avenue to Labath Avenue and on the Northerly Frontage of APN 143-040-140 2. Resolution 2022-068 (for reference) RESOLUTION NO. 2023-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK RESCINDING RESOLUTION 2022-068 WHICH ESTABLISHED PARKING RESTRICTIONS ON LABATH AVENUE FROM HINEBAUGH CREEK TO CARLSON AVENUE, ON CARLSON AVENUE FROM DOWDELL AVENUE TO LABATH AVENUE AND ON THE NORTHERLY FRONTAGE OF APN 143-040-140 WHEREAS, California Vehicle Code Section 22507 allows cities to regulate the stopping, parking or standing of vehicles on streets and roadways, which Rohnert Park implements in Chapter 10.40 of the Rohnert Park Municipal Code (RPMC); and WHEREAS, RPMC Section 10.40.44 authorizes the City Council to designate certain streets or roadways within the City for which stopping, parking or standing of vehicles is prohibited or restricted by resolution; and WHEREAS, RPMC Section 10.40.46 provides that the City Council may by resolution designate the hours of the day during which such stopping, parking or standing is prohibited; WHEREAS, RPMC Section 10.44.047 allows the City Council to authorize the City Traffic Engineer to issue exemptions to the stopping, parking or standing requirements to residents and merchants adjacent to any restricted street; and WHEREAS, Vehicle Code section 22519 provides the City Council may regulate or restrict parking at municipally owned parking facilities by resolution; and WHEREAS, on June 14, 2022, using the authority outlined above, the City Council adopted Resolution 2022-068 establishing parking restrictions on Labath Avenue from Hinebaugh Creek to Carlson Avenue, on Carlson Avenue from Dowdell Avenue to Labath Avenue and on the northerly frontage of Assessor’s Parcel Number (APN) 143-040-140; and WHEREAS, the parking restrictions established by Resolution 2022-068 consisted of overnight, resident permit parking only on Labath Avenue from Hinebaugh Creek to Carlson Avenue, on Carlson Avenue from Dowdell Avenue to Labath Avenue and on the northerly frontage of Assessor’s Parcel Number (APN) 143-040-140; and WHEREAS, the intent of the parking restrictions approved with Resolution 2022-068 was to minimize potential impacts of the City’s Labath Landing Interim Housing Project on neighboring property owners; and WHEREAS, the Labath Landing Interim Housing Project was opened in October 2022 and the anticipated parking impacts have not occurred; and WHEREAS, staff has met with the neighboring property owners who unanimously concur that the approved parking restrictions will create a burden for their residents, guests and property managers and have requested that the restrictions not be implemented; and WHEREAS, the signage and permit system necessary to implement Resolution 2022- 068 have not yet been installed or established. Resolution 2023-057 Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that Resolution 2022-068 Establishing Parking Restrictions on Labath Avenue from Hinebaugh Creek to Carlson Avenue, on Carlson Avenue from Dowdell Avenue to Labath Avenue and on the Northerly Frontage of APN 143-040-140 is rescinded. DULY AND REGULARLY ADOPTED this 25th day of July, 2023. CITY OF ROHNERT PARK ____________________________________ Samantha Rodriguez, Mayor ATTEST: ______________________________ Sylvia Lopez Cuevas, City Clerk ELWARD: _________ GIUDICE: _________SANBORN: _________ HOLLINGSWORTH ADAMS: _________ RODRIGUEZ: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) RESOLUTION NO. 2022-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ESTABLISHING PARKING RESTRICTIONS ON LABATH AVENUE FROM HINEBAUGH CREEK TO CARLSON AVENUE, ON CARLSON AVENUE FROM DOWDELL AVENUE TO LABATH AVENUE AND ON THE NORTHERLY FRONTAGE OF APN 143-040-140 TO SUPPORT THE HOMEKEY PROJECT WHEREAS, California Vehicle Code Section 22507 allows cities to regulate the stopping, parking or standing of vehicles on streets and roadways, which Rohnert Park implements in Chapter 10.40 of the Rohnert Park Municipal Code (RPMC); and WHEREAS, RPMC Section 10.40.44 authorizes the City Council to designate certain streets or roadways within the City for which stopping,parking or standing of vehicles is prohibited or restricted by resolution; and WHEREAS,RPMC Section 10.40.46 provides that the City Council may by resolution designate the hours of the day during which such stopping, parking or standing is prohibited; WHEREAS, RPMC Section 10.44.047 allows the City Council to authorize the City Traffic Engineer to issue exemptions to the stopping, parking or standing requirements to residents and merchants adjacent to any restricted street; and WHEREAS,Vehicle Code section 22519 provides the City Council may regulate or restrict parking at municipally owned parking facilities by resolution; and WHEREAS,the City has received a grant of over$14 million from the California Department of Housing and Community Development to construct a 60-bed interim housing facility (Homekey Project) at Assessor's Parcel Number 143-040-140 in the Five Creek Planned Development Area; and WHEREAS,the Five Creek Planned Development Area and larger Stadium Lands Master Plan Area is a mixed use,pedestrian friendly, planned development that includes hotels and multi-family residential development supported by a network of private parking lots, public street parking and parking along City-owned street frontage; and WHEREAS, the intended use of the public street parking and parking along the City- owned frontage requires these areas to be predictably clean and safe; and WHEREAS, unauthorized overnight use of these public parking areas detracts from public safety and the intended use of these public parking areas; and WHEREAS, restricting overnight parking on Labath Avenue from Hinebaugh Creek to Carlson Avenue, on Carlson Avenue from Dowdell Avenue to Labath Avenue and on the northerly frontage of APN 143-040-140, except for permitted residents and guests will support the residents and businesses in the Stadium Lands Planned Development and the operation of Project Homekey. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that, except for permitted residents, guests and employees, parking shall be prohibited between the hours of 12 a.m. (midnight) and 6 a.m. daily in the following locations: Labath Avenue from Hinebaugh Creek to Carlson Avenue; Carlson Avenue from Labath Avenue to Dowdell Avenue; Northerly frontage of APN 143-040-140 (City frontage on private portion of Martin Avenue). BE IT FURTHER RESOLVED that the City Traffic Engineer or designee is authorized to implement the permitting program exempting residents, guests and employees from the parking prohibition. BE IT FURTHER RESOLVED that the above parking restrictions shall be effective upon the posting of signs giving notice of the parking restrictions. DULY AND REGULARLY ADOPTED this 14th day of June, 2022. CITY OF ROHNERT PARK ja kie Elw , ATTEST: Y----- l Sylvia Lopez Cuevas, City ClerkdryGIUDICHOLLINGSWORTH-ADAM . STAFFORD: RODRIGUEZ: 41? ELWARD: J AYES: ( - ) NOES: ) ABSENT: ( 9( ABSTAIN: (5z)) Resolution 2022-068 2 ITEM NO. 7.E. 1 Meeting Date: July 25, 2023 Department: Human Resources Submitted By: Jamie Cannon, Director of Human Resources Prepared By: Jamie Cannon, Director of Human Resources Agenda Title: Adopt a Resolution Authorizing and Approving the City of Rohnert Park Pay Rates and Ranges Effective as of July 1st, 2023 and Amendment to the City’s Classification Plan RECOMMENDED ACTION: Adopt a resolution authorizing and approving the City of Rohnert Park Pay Rates and Ranges effective as of July 1, 2023 and amendment to the City’s Classification Plan. BACKGROUND: The Council approved the City of Rohnert Park Pay Rates and Ranges effective as of June 18, 2023, pursuant to Resolution No. 2023-054. The following salary adjustments were effective July 1, 2023 and have been applied to the associated pay ranges reflected in Exhibit “A”: Description Approval 2% Market Equity Adjustment – Dispatch Staffing Crisis 06/08/21 – 06/30/25 Memorandum of Agreement Between the City of Rohnert Park and the Rohnert Park Public Safety Officers’ Association (RPPSOA), Letter Agreement dated July 1, 2023. New SEIU Positions, as approved in the FY 23/24 Budget: Irrigation Maintenance Technician Utility Maintenance Mechanic 06/22/21 – 06/30/25 Memorandum of Agreement Between the City of Rohnert Park and the Service Employees’ International Union (SEIU) Local 1021 Maintenance Workers. In addition, since the prior Pay Rates and Ranges update, proposed changes were made to the following job descriptions and/or associated salary ranges and staff is requesting approval: Description Action and Request for Approval Facilities Maintenance Worker I/II (FMW1, FMW2) 1. Amended job description attached as Exhibit “B” Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.E. 2 Description Action and Request for Approval Facilities Maintenance Worker III (FMW3) 1. Amended job description attached as Exhibit “C” Facilities Maintenance Supervisor (FMS) 1. Amended job description attached as Exhibit “D” Irrigation Maintenance Technician (IMT) 1. NEW job description attached as Exhibit “E” 2. Salary range: 39SE Recreation Manager (CSMG) 1. Revised job title (previously Community Services Manager) and description attached as Exhibit “F” Utility Maintenance Mechanic (UMM) 1. NEW job description attached as Exhibit “G” 2. Salary range: 42SE ANALYSIS: The California Public Employees’ Retirement Law at Section 570.5 of the California Code of Regulations Title 2 requires the City Pay Rates and Ranges document published on the City’s internet site to be approved, in its entirety, by the City Council each time a modification is made. The City’s Classification Plan requires City Council adoption when there is a change to an existing job description or the addition of a new job description. The new job descriptions in this report were approved in concept (Title and Salary Range) via the FY 23/24 budget process. This item formally adopts the positions into our Classification Plan. In addition to these new job descriptions, four other job descriptions have been minimally modified and require adoption into the Classification Plan. All amendments have been reviewed and approved by the applicable labor groups. Attached as Exhibit A to this staff report is the updated City of Rohnert Park Pay Rates and Ranges effective as of July 1, 2023 that incorporates the changes listed above. Staff recommends that the Council adopt the updated Pay Rates and Ranges by resolution. ENVIRONMENTAL ANALYSIS: N/A STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Approving the City of Rohnert Park Pay Rates and Ranges is consistent with Strategic Plan Goal C-1 which focuses on ensuring the effective delivery of public services through compliance with California Public Employees’ Retirement Law at Section 570.6 of the California Code of Regulations Title 2. OPTIONS CONSIDERED: This is not applicable. FISCAL IMPACT/FUNDING SOURCE: The fiscal impacts of these position and salary changes have been included in the Departments’ operational budgets for FY 2023-24. There are no additional fiscal impacts associated with this action. ITEM NO. 7.E. 3 Code Compliance Approval Date: N/A Department Head Approval Date: N/A Finance Approval Date: N/A Human Resources Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 7/14/2023 Attachments: 1. Resolution Authorizing and Approving the City of Rohnert Park Pay Rates and Ranges effective as of July 1, 2023 and Amendment to the City’s Classification Plan 2. Resolution Exhibit A – Pay Rates and Ranges Exhibit “A” City of Rohnert Park Pay Rates and Ranges effective as of July 1, 2023 3. Resolution Exhibit B – Facilities Maintenance Worker I/II Job Description 4. Resolution Exhibit C – Facilities Maintenance Worker III Job Description 5. Resolution Exhibit D – Facilities Maintenance Supervisor Job Description 6. Resolution Exhibit E – Irrigation Maintenance Technician Job Description 7. Resolution Exhibit F – Recreation Manager Job Description 8. Resolution Exhibit G – Utility Maintenance Mechanic Job Description RESOLUTION NO. 2023-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING THE CITY OF ROHNERT PARK PAY RATES AND RANGES EFFECTIVE AS OF JULY 01, 2023 AND AMENDMENT TO THE CITY’S CLASSIFICATION PLAN WHEREAS, the California Public Employees’ Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City of Rohnert Park to publish the City’s Pay Rates and Ranges on the City’s internet site and the City Council to approve the Pay Rates and Ranges in its entirety each time a modification is made; and WHEREAS, the City Council previously approved the City Pay Rates and Ranges document effective as of June 18, 2023 pursuant to Resolution No. 2023-054 and position and salary changes have been subsequently approved and/or require updating; and WHEREAS, since the prior Pay Rates and Ranges were updated, proposed changes were made to several job descriptions and/or associated salary ranges and staff is requesting approval for these changes; and WHEREAS, staff recommends that the City Council adopt the updated City Pay Rates and Ranges document effective as of July 1, 2023 attached hereto as Exhibit A and amendment to the City’s Classification Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the City of Rohnert Park Pay Rates and Ranges effective as of July 1, 2023 attached hereto as Exhibit “A,” as well as the job descriptions attached hereto as Exhibits “B” through “G,” which are incorporated by this reference, subject to minor modifications by the City Manager or City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 25th day of July, 2023. CITY OF ROHNERT PARK ____________________________________ Samantha Rodriguez, Mayor ATTEST: ______________________________ Sylvia Lopez Cuevas, City Clerk Attachments: Exhibit A through G ELWARD: _________ GIUDICE: _________SANBORN: _________ HOLLINGSWORTH ADAMS: _________ RODRIGUEZ: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) ITEM NO. 7.F. 1 Meeting Date: July 25, 2023 Department: Public Works Submitted By: Vanessa Garrett, Public Works Director Prepared By: Eydie Tacata, Sr. Public Works Analyst Agenda Title: Adopt a Resolution Approving Project List for SB1 Funding from the State Road Maintenance and Rehabilitation Account (RMRA) and Authorizing Submittal to the California Transportation Commission RECOMMENDED ACTION: Adopt a resolution approving the project list for SB1 funding from the State Road Maintenance and Rehabilitation Account (RMRA) and authorizing the submittal of the project list to the California Transportation Commission. BACKGROUND: In 2017, the Governor signed Senate Bill 1 (“SB1”), also known as the Road Repair and Accountability Act of 2017. SB1 increased fuel excise taxes, diesel fuel sales taxes and vehicle registration fees, and as a result, over $5 billion in revenue is collected annually for California’s state and local transportation system. $1.5 billion of this revenue is allocated to cities and counties through the Road Maintenance and Rehabilitation Account (“RMRA”) of the State Transportation Fund. The funds are “prioritized for expenditure on basic road maintenance and road rehabilitation projects, and on critical safety projects” (Streets and Highways Code, Section 2030). According to their May 2023 revenue projections, the California Department of Finance estimates that the City of Rohnert Park will receive $1,067,716 in RMRA funds in Fiscal Year 2023-24. To receive RMRA funds disbursements, cities must provide the California Transportation Commission (CTC) a list of projects that will use that year’s RMRA apportionment. The project list must include a description and location of each proposed project, a project completion schedule, and the project’s estimated useful life. The city’s governing body must approve the list by resolution at a regular public meeting, and the approved “List of Projects” and supporting documentation (i.e. City resolution) must be submitted to the CTC before or on September 30, 2023. The CTC does not approve projects on the list; rather, the CTC reviews the list for completeness and notifies the State Controller of the local agency’s eligibility for RMRA disbursements. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.F. 2 ANALYSIS: Streets and Highways Code, Section 2030(b)(1) allows the Road Maintenance and Rehabilitation Program to fund the following types of projects: road maintenance and rehabilitation; safety projects; railroad grade separations; complete street components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project; and traffic control devices. City staff recommends relisting two projects previously identified for RMRA funding: Southwest Boulevard Complete Streets Implementation (Project No. CIP2023) and 2021-22 Various Streets Preventative Maintenance - A&B Section (Project No. CIP2205). Staff also recommends newly listing one project: 2023-24 Various Streets Preventative Maintenance (Project No. CIP2301). The Southwest Boulevard Complete Streets Implementation project is located on Southwest Boulevard between the Southwest/Commerce roundabout and 300' east of Adrian Drive and includes pavement rehabilitation; a road diet; installation of new median, sidewalks and crosswalk; improvement of on-street bike facilities, crosswalks and bus stop; and repair of existing soundwall; and other streetscape improvements (i.e. signage, landscaping). The 2021-22 Various Streets Preventative Maintenance Project (CIP2205) includes digout repairs, crack seal and slurry seal of certain streets in the “A” & “B” Section neighborhoods, and also Southwest Boulevard between Adrian Drive and the SMART railroad crossing at Southwest Boulevard. The 2023-24 Various Streets Preventative Maintenance Project (CIP2301) includes crack seal and slurry seal of certain streets and cul de sacs mostly in the “H” and “M” Section neighborhoods, but also included are Avenida Cala, Camino Coronado, and a limited number of cul de sacs and adjacent street segments in the “D”, “E”, “F” and “L” Section neighborhoods. These pavement preservation strategies will extend the time between more costly paving treatments such as asphalt overlays and reconstruction. It should be noted that the Road Maintenance and Rehabilitation Program is intended to be flexible. Projects submitted to the CTC are not required to use RMRA funds within the fiscal year of the apportionment, nor are they required to use RMRA funds at all, if project and funding priorities change. Additionally, projects that were not on a List of Projects submitted to the CTC are not precluded from using that fiscal year’s RMRA funds, as long as the project is an eligible type of project. Projects using RMRA funds are eventually shown on an annual expenditures report submitted to the CTC in the fall. STRATEGIC PLAN ALIGNMENT: The recommended option is consistent with Strategic Plan Goal D – Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: 1. Adopt resolution approving the List of Projects. (This is the recommended action). This action will ensure that the City complies with the requirements of the RMRA funding program and is able to submit the project list by September 1, 2023. Submitting the List of Projects ensures that RMRA disbursements will continue to be received by the City. ITEM NO. 7.F. 3 2. Request other projects to be included on the list of proposed projects, amend attached resolution, and adopt amended resolution at public meeting before September 30. The City Council may request changing the list of projects to submit to the CTC. Pursuing this option will mean that City staff will update the List of Projects in accordance with the City Council’s direction, and the resolution will be brought back to the City Council for adoption before the September 30 deadline. Staff does not see a compelling reason to delay submittal of the project list, therefore this is not the recommended option. Should a change in project funding be necessary after submitting the List of Projects in September, the CTC allows funding adjustments in the fiscal year without returning to the CTC for project list approval. FISCAL IMPACT/FUNDING SOURCE: This action will enable the City to receive $1,067,716 in RMRA funding in the FY 2023-24 fiscal year. The attached resolution authorizes the City Manager or designee to adjust appropriations as necessary for Fund 4425. Department Head Approval Date: 07/16/2023 City Attorney Approval Date: N/A Finance Director Approval Date: N/A City Manager Approval Date: 07/17/2023 Attachments: 1. A Resolution of the City Council of the City of Rohnert Park Approving the Project List for SB1 Funding through the State Road Maintenance and Rehabilitation Account (RMRA) and Authorizing the Submittal of the List of Projects to the California Transportation Commission RESOLUTION NO. 2023-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE PROJECT LIST FOR SB 1 FUNDING FROM THE STATE ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) AND AUTHORIZING SUBMITTAL OF THE PROJECT LIST TO THE CALIFORNIA TRANSPORTATION COMMISSION WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and Road Maintenance and Rehabilitation Account (“RMRA”) created by SB1 for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system; and WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of the City of Rohnert Park are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Rohnert Park (“City”) must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City expects to receive $1,067,716 in RMRA funds in FY 2023-24; and \WHEREAS, the upcoming Fiscal Year 2023-24 will be the eighth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; WHEREAS, the City used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide. NOW, THEREFORE BE IT RESOLVED, ORDERED AND FOUND by the City Council of the City of Rohnert Park: 1. The foregoing recitals are true and correct. 2. The following previously proposed and adopted projects may utilize FY 2023-24 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues: Resolution 2023-059 Page 2 of 3 List of Projects: Relisted Projects for FY 2023-24 Road Maintenance and Rehabilitation Account funding 1. Project Name: Southwest Boulevard Complete Streets Implementation Project Description: Pavement rehabilitation; a road diet; installation of new median, sidewalks and crosswalk; improvement of on-street bike facilities, crosswalks and bus stop; new pedestrian lighting; repair of existing soundwall; and other streetscape improvements (i.e. signage, landscaping, street furniture) Project Location: Southwest/Commerce Roundabout to 300’ east of Adrian Drive Estimated Project Schedule (Preconstruction, Design and Construction Phases): February 2023 – June 2024 Estimated Project Useful Life: 15-20 years 2. Project Name: FY 2021-22 Various Streets Pavement Preservation Project Description: Slurry seals Project Location: “A” and “B” Section neighborhoods, Southwest Boulevard between Adrian Drive and SMART railroad crossing on Southwest Boulevard Estimated Project Schedule (Construction Phases): May 2024 – August 2024 Estimated Project Useful Life: 7 years List of Projects: New Project for FY 2023-24 Road Maintenance and Rehabilitation Account funding 1. Project Name: FY 2023-24 Various Streets Pavement Preservation Project Description: Digout repairs, crack seals and slurry seals Project Location: “H” and “M” Section neighborhoods; Avenida Cala, Camino Coronado, and a limited number of cul de sacs and adjacent street segments in the “D”, “E”, “F” and “L” Section neighborhoods. Estimated Project Schedule (Preconstruction, Design and Construction Phases): July 2023 – June 2024 Estimated Project Useful Life: 1-7 years BE IT FURTHER RESOLVED that the City Manager or designee is authorized to adjust appropriations as necessary in the City’s SB1 RMRA Fund (Fund 4425) to receive the Resolution 2023-059 Page 3 of 3 City’s RMRA apportionment for Fiscal Year 2023-24 and fund the project on the List of Projects above. DULY AND REGULARLY ADOPTED this 25th day of July , 2023. CITY OF ROHNERT PARK ____________________________________ Samantha Rodriguez, Mayor ATTEST: ______________________________ Sylvia Lopez Cuevas, City Clerk ELWARD: _________ GIUDICE: _________ SANBORN: _________ HOLLINGSWORTH-ADAMS: _________RODRIGUEZ: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) ITEM NO. 7.G. 1 Meeting Date: July 25, 2023 Department: Public Works Submitted By: Vanessa Garrett, Director of Public Works Prepared By: Terrie Zwillinger, Capital Improvement Plan Project Manager, Agenda Title: Receive Series 2007R Excess Bond Proceeds Expenditure Report and Adopt a Resolution Authorizing the City Manager to Appropriate Accumulated Interest Earned from 2007R Tax Allocation Bond Proceeds to the Senior Center ADA and Restroom Renovation Project (CIP1507) RECOMMENDED ACTION: 1. Receive Series 2007R Excess Bond Proceeds Expenditure Report for January 2023 through June 2023; and 2. Adopt a Resolution authorizing the City Manager to appropriate accumulated interest earned from 2007R Tax Allocation Bond Proceeds to the Senior Center ADA and Restroom Renovation Project (CIP1507) BACKGROUND: California’s Redevelopment Agencies (RDA) were first founded in 1945 as an effort to combat urban blight, and functioned through tax increment financing, after designating certain areas in cities as blighted. As property-tax revenues rose, the RDAs received that increase in tax revenue (tax increment) to finance redevelopment activities within their designated redevelopment areas. The City’s Community Development Commission (CDC) was authorized to transact business and exercise the powers of a redevelopment agency pursuant to Community Redevelopment Law. The powers of the CDC included the power to issue bonds or notes for any of its redevelopment purposes in order to carry out the goals and mission of redevelopment. The Rohnert Park Redevelopment Project Area was established, as shown on the attached map (Attachment 2), and the CDC sold bonds for capital infrastructure improvements within this area. On December 29, 2011, the California Supreme Court upheld legislation that fundamentally changed redevelopment law in California. The court upheld Assembly Bill x1 26 (AB 26), eliminating all redevelopment agencies in California, while overturning Assembly Bill x1 27 (AB 27), which would have allowed redevelopment agencies to continue operations if agencies made certain payments to the state. As a result, all of California’s approximately 400 redevelopment agencies dissolved as of February 1, 2012, without the option to make payments to the state to continue operations. With the impending dissolution of the redevelopment agencies, the City Council of Rohnert Park elected to serve as successor agency to the former CDC on January 10, 2012. In April 2013, the Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.G. 2 State Department of Finance issued a Finding of Completion for the City of Rohnert Park Successor Agency. Pursuant to the terms of AB 26 as amended by AB 1484 (collectively the “Redevelopment Dissolution Act”), the Successor Agency had the option to either a) use the 2007R Tax Allocation Bonds in a manner consistent with the original bond covenants, or b) defease the bonds or to purchase those same outstanding bonds on the open market for cancellation. The City of Rohnert Park decided to use the 2007R Tax Allocation Bonds to fund Capital Improvement Projects within the City’s Redevelopment Project Area. On January 14, 2014, the City Council decided to use the 2007R Tax Allocation Bonds and directed staff to prepare a proposed capital improvements project list for funding from Bonds proceeds. On February 11, 2014, the City Council approved approximately $5.7 million in bond proceeds for the capital projects listed in Table 1 (Attachment 3). Staff refers to these funds as “Bond 1”. On February 10, 2015, City Council approved an additional $627,546 in uncommitted bond proceeds from the 1999 Tax Allocation Bonds (TAB) to be used as contingency funds for projects that have already been approved. Staff refers to these funds as “Bond 2”. On May 22, 2007, the former CDC entered into a reimbursement agreement with the City whereby the former Commission would fund 88% of the Eastside Sewer Main Phase 1 Improvement Project in advance of the City receiving the money through public facilities finance. The Commission funded this project from the 2007R Tax Allocation Bond proceeds. On August 25, 2015, the City Council approved the use of an additional $10,055,725 in bond funds for projects in the former RDA. Staff refers to these funds as “Bond 3” (see Attachment 4). Note: the Public Facility Finance Fee fund has repaid all of the funds advanced for the sewer project to the Successor Agency. As a result of the repayment of the bond proceeds, such funds are therefore available to be used for the same purpose as when issued, which is for capital projects within the former redevelopment area. Oversight Board: Each successor agency was required to establish an oversight board to oversee successor agency activities. The Oversight Board was comprised of representatives of the local agencies including citizens, city staff, and elected officials. The City of Rohnert Park Oversight Board was dissolved on June 30, 2018. On July 1, 2018, all individual oversight boards in Sonoma County were consolidated into a single oversight board. Excess Bond Proceeds Agreement: On September 25, 2015, the Successor Agency to the CDC and the City of Rohnert Park entered into an Excess Bond Proceeds Agreement (Agreement) regarding the expenditure of excess bond proceeds (Rohnert Park Redevelopment Project Tax Allocation Bonds Series 2007R). The Agreement provides that the City will use the Series 2007R Excess Bond Proceeds solely to finance the capital improvements within the former Redevelopment Project Area, as listed in Tables 1 and 2 attached, or as determined by the City Council, for other infrastructure projects consistent with the Series 2007R Bonds covenants. ANALYSIS: Bond 1 & 2: The total amount of bond proceeds allocated to Bond 1 and 2 (Fund 7120) is $6,384,685, with $0 remaining to be spent. Since approving the Agreement, construction of all Bond 1 and 2 public facility improvement projects have been completed, however there is $2,127.25 of accrued interest remaining in the fund. Interest Earned: The interest earned on the 2007R Tax Allocation Bond is to be used in accordance with the adopted Expenditure Agreement (Agreement). There is $2,127.25 of interest ITEM NO. 7.G. 3 earned in Bond 1 and 2 (Fund 7120). In compliance with the Agreement, staff has identified a Bond 1 & 2-funded project to receive the additional expenditure appropriations. Staff recommends appropriating $2,127.25 in accrued Bond 1 & 2 interest to the Senior Center Restroom Renovation Project No. 2015-07 and remaining administrative tasks associated with the project can be billed towards this amount. This would increase the total bond proceeds allocated to Bond 1 and 2 to $6,386,812. Table 1: Interest Earned Appropriation Summary – Bond 1 & 2 Project Name Current Project Budget Other Fund Sources Current Bond 1& 2 Budget Proposed Interest Appropriation New Budget Bond Only New Project Budget Interest Bond 1& 2 $2,127.25 ($2,127.25) $0.00 $0.00 Senior Center Restroom and ADA Improvements Project No. 2015-07 Bond 1 & 2 $466,087.74 $341,556.37 $124,531.37 + $2,127.25 $126.658 $468,214.99 Bond 3: The total amount of bond proceeds to Bond 3 is $10,261,314. Since approving the Agreement, most of the public facility improvement projects have been completed. Outstanding projects include: • Senior Center Restrooms and ADA Improvements Project (construction completed) • Downtown Infrastructure Project Section 5 of the Agreement requires that the City provide the Successor Agency and Oversight Board with a semi-annual written statement identifying the amount of Series 2007R Excess Bond Proceeds expended in the January through June, and July through December six-month periods. The attached report details expenditures of excess bond proceeds on public improvements for the six-month period of January 2023 through June 2023, in addition to the previously expended funds. As better cost estimates for the projects are received or projects are completed, project budgets will be adjusted to re-distribute funds up to the amounts previously approved by City Council and the Oversight Board. STRATEGIC PLAN ALIGNMENT: This item follows Strategic Plan Item D.2 by improving infrastructure. The semi-annual report is a requirement of Section 5 of the 2007R Excess Bond Fund Agreement. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of appropriating the $2,127.25 of interest earned to Bond 1 & 2 (Fund 7120) is an increase in the fund. Department Head Approval Date: 07/10/2023 Finance Approval Date: 7/19/2023 City Attorney Approval Date: 7/10/2023 ITEM NO. 7.G. 4 City Manager Approval Date: 7/16/2023 Attachments: 1. Resolution to Appropriate Interest 2. Redevelopment Project Area Map 3. 2007R Excess Bond Proceeds Semi-Annual Report Bond 1 and 2 4. 2007R Excess Bond Proceeds Semi-Annual Report Bond 3 RESOLUTION NO. 2023-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY MANAGER TO APPROPRIATE ACCUMULATED INTEREST FROM 2007R TAX ALLOCATION BOND PROCEEDS TO THE SENIOR CENTER RESTROOM RENOVATION PROJECT (2015-07) WHEREAS, the City Council approved the Expenditure Agreement (Agreement) for Excess 2007R Tax Allocation Bond Proceeds and authorized the use of proceeds on select projects through Resolution 2015-024; and WHEREAS, the Senior Center Restroom Renovation Project No. 2015-07 was among the projects selected; and, WHEREAS, construction of the Senior Center Restroom Renovation Project is complete, but can utilize additional funding with remaining administrative tasks; and, WHEREAS, the 2007R Tax Allocation Bond Proceeds (Fund 7120) have earned $2,127.25 in interest that needs to be appropriated for a use consistent with the Agreement, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the City Manager, or his/her designee, to appropriate $2,127.25 of 2007R Tax Allocation Bond interest to the Senior Center Restroom Renovation Project No. 2015-07, Fund 7120. DULY AND REGULARLY ADOPTED this 25 day of July, 2023. CITY OF ROHNERT PARK ____________________________________ Samantha Rodriguez, Mayor ATTEST: ______________________________ Sylvia Lopez Cuevas, City Clerk ELWARD: _________GIUDICE: _________ SANBORN: _________ HOLLINGSWORTH-ADAMS: _________ RODRIGUEZ: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Project Area Map w w ��I MILLBRAEAVE w � :r: � '.5 WILFREDAVE FORDLN GRAve:Nsre:,NHWY J °<> 'a cii � ('l � :0 1> i,.c'\ o;,.l'I I' <? 'i,'\ �,<;; .,..-.:s !IJ � I (c !1! f � i fc§ if: w z -�! HOLLYAVE 5 � > i; a GASPARCT I � z8 "' MOUR/ll!N�g- KEISERIIVE \.. "' w :;i: > E] ElJCAL YF' HJ SA.Ve RA•L F!Oll()I\VF -Redevelopment Project Area L _____ J City Limit 0 1 Mile, -c::::::::::1111-=====�0 25 OG 3 ATTACHMENT 1 City Council Meeting 07/25/23 ATTACHMENT 3 BOND 1 and 2 Project List Project Name Types of Expenses BOND Proceeds Other Funding Source Previous Expenditures Jan-June 2023 Total Remaining Balance Benicia Pool Renovation Project No. 2014-06 - CLOSED Design $27,766 $60,771 $88,537 $0 $0 Construction Management $101,437 $0 $101,437 $0 $0 Construction $1,291,808 $0 $1,291,807 $0 $0 Sub-total $1,421,011 $60,771 $1,481,781 $0 $0 Sports Center Locker Room Retrofit Project No. 2013-05- CLOSED Design $14,057 $64,321 $78,378 $0 $0 Constructability Review $4,977 $0 $4,977 $0 $0 Construction Management $56,074 $0 $56,074 $0 $0 Construction $689,725 $0 $689,725 $0 $0 Sub-total $764,833 $64,321 $829,154 $0 $0 Public Safety Main HVAC Replacement Project No. 2014-02- CLOSED Design $49,166 $49,166 $0 $0 Construction Management $37,179 $37,179 $0 $0 Construction $424,870 $473,939 $898,809 $0 Sub-total $511,215 $473,939 $985,154 $0 $0 A-Park Restroom Renovation Project No. 2015-04 - CLOSED Design $29,945 $0 $29,945 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $270,134 $0 $270,134 $0 $0 Sub-total $300,079 $0 $300,079 $0 $0 PAC HVAC Replacement (4 units) Project No. 2015-05 - CLOSED Design $84,200 $0 $84,200 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $533,863 $0 $533,863 $0 $0 Sub-total $618,063 $0 $618,063 $0 $0 Community Center Roof Replacement Project No. 2015-06- CLOSED Design $21,220 $0 $21,220 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $336,782 $0 $336,782 $0 $0 Sub-total $358,002 $0 $358,002 $0 $0 Senior Center Roof Replacement Project No. 2014-05- CLOSED Design $27,300 $0 $27,300 $0 $0 Replacement of roof Replacement of roof Project Budget Rehab of pool including replacement of pool decking, pool plaster, building roofs, restroom fixtures, diving board, expanded picnic area, new ADA restroom Remodel of both women's and men's locker rooms including replacement of lockers, fixtures, floors, and upgraded showers Replacement of HVAC system including new chiller and boiler, control system, VAVs Rehabilitation of the restroom building, including replacement of fixtures and security features Replacement of 4 HVAC units Resolution 2019-143 appropriated $22,569.38 Interest and refunded $70,000 of "other funding source" City of Rohnert Park Page 1 City Council Meeting 07/25/23 ATTACHMENT 3 BOND 1 and 2 Project List Project Name Types of Expenses BOND Proceeds Other Funding Source Previous Expenditures Jan-June 2023 Total Remaining Balance Project Budget Construction Management $0 $0 $0 $0 $0 Construction $227,322 $28,462 $227,322 $0 $0 Sub-total $254,622 $28,462 $254,622 $0 $0 Senior Center Restroom Renovation Project No. 2015-07- Closed Design $30,000 $0 $30,000 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $94,531 $341,556 $436,087 $0 $0 Resolution Council Meeting 7-25-23 appropriates $2,127.25 in interest Construction $2,127 $0 $0 $0 $2,127 Sub-total $126,658 $341,556 $466,087 $0 $2,127 PAC Roof Replacement Project No. 2015-08- Closed Design $19,650 $0 $19,650 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $1,396,776 $0 $1,396,776 $0 $0 Sub-total $1,416,426 $0 $1,416,426 $0 $0 Library Parking Lot Paving and Landscaping Project No. 2015-09 - CLOSED Overlay of library parking and associated landscaping Construction $102,549 $0 $102,549 $0 $0 Sub-total $102,549 $0 $102,549 $0 $0 Community Center Parking Lot Overlay Project No. 2014-07 - CLOSED Overlay of parking lot Construction $513,354 $0 $513,354 $0 $0 Sub-total $513,354 $0 $513,354 $0 $0 TOTAL $6,386,812 $969,049 $7,325,271 $0 $0 Renovation of restroom, including new fixtures, flooring, ADA upgrades Resolution 2019-143 appropriated $15,667.91 in interest Bond 1&2 Other Funds = CDBG Grant $85,000. less CDC NEPA charge of $1,226 Note: Project includes $250,000 from Fund 324 Bond III plus Resolution 2021-139 appropriated $6,311 in interest Bond 3 Replacement of roof Resoultion 2019-143 appropriated $14,268.33 in interest and returned $30,000 of "Other Funding Source" City of Rohnert Park Page 2 City Council Meeting 07/25/23 Attachment 4 BOND 3 Project List Project Name Types of Expenses BOND Proceeds Other Funding Source Previous Expenditures Jan-Jun 2023 Total Remaining Balance Sports Center HVAC Feasibility Study Project No. 2015-25 - CLOSED Design/Feasibility Study $24,112 $0 $24,112 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $3,967 $0 $3,967 $0 $0 Sub-total $28,079 $0 $28,079 $0 $0 Animal Shelter HVAC Replacement Project No. 2016-12 - CLOSED Design $8,250 $0 $8,250 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $83,279 $0 $83,279 $0 $0 Sub-total $91,529 $0 $91,529 $0 $0 Animal Shelter Roof, Paint and Siding Project No. 2017-01 - CLOSED Design $14,919 $0 $14,919 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $395,605 $0 $395,605 $0 $0 Sub-total $410,524 $0 $410,524 $0 $0 Senior Center West Parking Lot Paving Project No. 2017-12 - CLOSED Design $1,186 $0 $1,186 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $150,131 $0 $150,131 $0 $0 Sub-total $151,317 $0 $151,317 $0 $0 Sports Center Exterior Coating and Siding Project No. 2017-02 - CLOSED Design $1,499 $0 $1,499 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $54,240 $0 $54,240 $0 $0 Sub-total $55,739 $0 $55,739 $0 $0 PAC HVAC Replacement Project No. 2017-04 - CLOSED Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $413,888 $0 $413,888 $0 $0 Sub-total $413,888 $0 $413,888 $0 $0 Alicia Park ADA Path of Travel Project No. 2017-05 - CLOSED Design $0 $0 $0 $0 $0 Replacement of the siding on the west side of the Sports Center building Project Budget Feasibility Study and analysis of various types of mechanical cooling systems at the Sports Center Replacement of two HVAC Units at the Animal Shelter Budget Amendment 2021-22 ($5,971) Replacement of the siding at the Animal Shelter Budget Amendment 2021-22 ($46,626) Paving of the west parking lot at the Senior Center Replacement of 5 HVAC Units at the Spreckels Performing Arts Center Replacement of various paths of travel for ADA City of Rohnert Park Page 1 City Council Meeting 07/25/23 Attachment 4 BOND 3 Project List Project Name Types of Expenses BOND Proceeds Other Funding Source Previous Expenditures Jan-Jun 2023 Total Remaining Balance Project Budget Construction Management $0 $0 $0 $0 $0 Construction $104,608 $0 $104,608 $0 $0 Sub-total $104,608 $0 $104,608 $0 $0 Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $274,331 $0 $274,331 $0 $0 Sub-total $274,331 $0 $274,331 $0 $0 Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $288,043 $0 $288,043 $0 $0 Sub-total $288,043 $0 $288,043 $0 $0 Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $2,657,540 $650,000 $3,307,540 $0 $0 Sub-total $2,657,540 $650,000 $3,307,540 $0 $0 Downtown Rohnert Park Expressway - State Farm Drive Traffic Improvements Project No 2018-41- CLOSED Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $18,607 $0 $18,607 $0 $0 Budget Amendment 07/03/23 add $1,694.21 from CIP 1507 Bond 3 $1,694 $0 $1,694 $0 Sub-total $20,301 $0 $18,607 $1,694 $0 Design $0 $0 $0 $0 Construction Management $0 $0 $0 $0 Construction $79,425 $0 $79,425 $0 $0 Replacement of roof at Senior Center - Combined with 310-1405 Budget Amendment 2021-22 ($3,166) Provides additional capacity in the existing sewer system on Enterprise Drive and Hunter Drive Budget Amendment 2021-22 ($192,460) Modifications to the Rohnert Park Expressway/State Farm Drive intersection and median improvements on State Farm Drive Budget Amendment 2021-22 +$6,965 Reso 2022-066 ($2,088,358 move to 2022-26) Senior Center HVAC Replacement Project No 2017-13 - CLOSED Senior Center Roof Project No. 2014-05 - CLOSED Downtown Sewer Main Project - Project No 2018-40- CLOSED accessibility Replacement of 8 HVAC units at the Senior Center Budget Amendment 2021-22 ($9,289) Generator connection installation Budget Amendment 2021-22 ($575) City Hall Generator Connection Project Project No 2020-10- CLOSED City of Rohnert Park Page 2 City Council Meeting 07/25/23 Attachment 4 BOND 3 Project List Project Name Types of Expenses BOND Proceeds Other Funding Source Previous Expenditures Jan-Jun 2023 Total Remaining Balance Project Budget Sub-total $79,425 $0 $79,425 $0 $0 Design $8,000 $0 $8,000 $0 $0 Construction Management $0 $0 $0 $0 Construction $57,129 $0 $57,129 $0 $0 Sub-total $65,129 $0 $65,129 $0 $0 Design $0 $30,000 $30,000 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $256,311 $180,433 $349,399 $0 $87,344 Budget Amendment 7/3/23 move $3,165.58 from Fund Balance (CIP1405)$3,166 $3,166 Budget Amendment 7/3/23 move $1,694.21 to CIP 1841 -$1,694 $0 -$1,694 Sub-total $257,782 $210,433 $379,399 $0 $88,816 Total Project Budget $3,200,000 $7,000,000 $0 $0 $10,200,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Sub-total $3,200,000 $7,000,000 $0 $0 $10,200,000 Other Identified but not-funded Projects Design $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Construction $2,163,078 $0 $0 $0 $2,163,078 Sub-total $2,163,078 $0 $0 $0 $2,163,078 TOTAL $10,261,314 $7,860,433 $5,668,158 $1,694 $12,451,895 Generator connection installation Budget Amendment 2021-22 ($4,871) Fund Balance is $2,166,243.65 less $3,165.58 (from closed CIP1405 that should have transferred to CIP1507) = $2,163,078 Senior Center Generator Connection Project Project No 2020-11- CLOSED Infrastructure for new Downtown development (approved by Resolution 2022-066) Downtown Infrastructure Project No. 2022-26 Senior Center Restrooms and ADA Improvements Project No. 2015-07 Renovation of restroom, including new fixtures, flooring, ADA upgrades Combined with 310-1507 via Resolution 2021- 104 City of Rohnert Park Page 3 ITEM NO. 7.A. 1 Meeting Date: July 25, 2023 Department: Development Services Submitted By: Mary Grace Pawson, Director of Development Services Prepared By: Jenna Garcia, Housing Manager & Emily Quig, Homeless Services Coordinator Agenda Title: Receive an Update on the Roberts Lake Safe Sleeping Program, and Adopt a Resolution (1) Authorizing an Amendment to the Fiscal Year 23- 24 Budget in the Amount of $384,000 to Receive Grant Funds from County Measure O Program for Continued Operations of the City’s Homelessness Resolution Programs, and (2) Approving Amendments to the Agreements with HomeFirst of Santa Clara County and Defense Block Security for the Roberts Lake Safe Sleeping Program to Increase HomeFirst’s Total Compensation from $339,423 to $774,514 and to Increase Defense Block Security’s Total Compensation from $933,933 to $1,367,908 for Continued Services in Fiscal Year 2023-24 RECOMMENDED ACTION: Receive an Update on the Roberts Lake Safe Sleeping Program and adopt a resolution: 1. Authorizing an amendment to the fiscal year 23-24 budget in the amount of $384,000 to receive grant funds from the County Measure Program for operations of the City’s homelessness resolution programs; and 2. Approving amendments to the agreements with HomeFirst of Santa Clara County and Defense Block Security for the Roberts Lake Safe Sleeping Program to increase HomeFirst’s total compensation from $339,423 to $774,514 and to increase Defense Block Security’s total compensation from $933,933 to $1,367,908 for continued services in fiscal year 2023-24. BACKGROUND: The City has developed a comprehensive response to homelessness in the City that combines services and enforcement. As part of this comprehensive response, in November 2022, the City adopted and implemented a formal plan to manage a historic encampment at the Roberts Lake Park and Ride to resolution, through a “Safe Sleeping Program.” As part of the adopted Management Plan, and after a qualifications-based selection process, the City retained Defense Block Security (D Block) to provide 24/7 security at the Roberts Lake site starting on October 11, 2022 and HomeFirst of Santa Clara County (HomeFirst) to provide operational and supportive services for the Program, beginning in November 2022. Under the Management Plan and with the support of DBlock and HomeFirst, the roster for the Safe Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 2 Sleeping Program has been reduced from 68 individuals in November 2022 to 27 individuals in June 2023. Based on information available during the preparation of the City’s budget, staff budgeted to operate the camp for approximately 2 months in fiscal year 23-24. On June 12, 2023, the Sonoma County Board of Supervisors awarded the City of Rohnert Park $384,000 for program operations of the Roberts Lake Safe Sleeping Program in fiscal year 23-24, which allows the Safe Sleeping Program to be operated through mid-January 2024. In order to support the Program to resolution, Council is being asked to approve a budget amendment to receive grant funding recently received and to appropriate these funds to Program operations. Council is also being asked to approve amendments to the agreements with HomeFirst and DBlock to provide sufficient funds to operate the Program through mid-January, 2024. ANALYSIS Update on Roberts Lake Safe Sleeping Program. In October 2022, the City began a planned effort to reorganize a large, unregulated homeless encampment at Roberts Lake Park & Ride. This effort resulted in a number of the encampment residents accepting shelter at the Labath Landing interim housing project and 68 encampment residents enrolling in a managed safe sleeping program (the “Program”) that the City established at the Roberts Lake Park & Ride site. Since October 2022, a number of the Program enrollees have accepted permanent or interim housing and, as of this writing, there are 27 individuals enrolled in the Program. Chart 1 below shows the Program roster since the reorganization effort began and Table 1 below shows the program outcomes to date. The roster data reflects an exit rate of 5 to 6 individuals per month. Given the current Program roster (27 individuals), this exit rate is consistent with winding down the Safe Sleeping Program in January 2024. Between funds included in the City’s approved fiscal year 23-24 budget and the $384,000 secured through the Sonoma County Measure O program, the Program can be operated through mid-January 2024. Staff have already begun work on a closure plan in partnership with HomeFirst, which includes giving at least 60 days’ notice to all camp residents and working intensively with the residents on plans to exit into interim or permanent housing. ITEM NO. 3 Table 1: Safe Sleeping Program Outcomes Nov 1, 2022 – Jun 14, 2023 Served Total Exits Exits to Interim Housing Exits to Permanent Housing 68 41 14 8 In addition to transitioning Program participants to housing, the Safe Sleeping Program has had a beneficial result in for the surrounding neighborhood. Staff has tracked calls for Public Safety Service, including calls from the public, officer-initiated calls and arrests since January 2020. The data showed a substantial increase in calls for service and arrests in this area between January 2020 until October 2022, when 24/7 security was installed and the Safe Sleeping Program was established. Between September 2022 and May 2023, calls for services reduced by 80% - not only in Roberts Lake Park and Ride, but throughout the Roberts Lake Road and Rogers Plaza area. This is illustrated in Chart 2 below. 130 68 40 33 27 0 20 40 60 80 100 120 140 Oct 11, 2022 Nov 1, 2022 Feb 28, 2023 May 15, 2023 Jun 30, 2023 Chart 1: Roberts Lake Safe Sleep Program Roster ITEM NO. 4 The data indicate that the Safe Sleeping Program has been highly effective in reducing the impacts of the Program on the surrounding area. Budget Amendment: The City’s homeless service contracts are funded through the Development Services - Housing budget unit (Fund 10002250) and the Homelessness Special Revenue Fund (Fund 10004232). The budgets for these funds did not anticipate the additional Measure O grant funding and longer duration of the Safe Sleeping Program as a result. Staff has assembled the costs to operate the Roberts Lake Safe Sleeping Program to closure in fiscal year 2023-24. The total estimated costs of operation and security are $886,066. The City Council has already budgeted $502,066 towards Program operations in the Development Services - Housing budget unit. The proposed budget amendment is to receive the $384,000 Measure O grant funding into the Homelessness Special Revenue Fund and to appropriate these funds to Program operations. Exhibit A of the Attachment 1 illustrates the proposed budget amendment. Amendments to Agreements for Ongoing Operations: In September 2022, staff solicited letters of interest from homeless service providers and security companies to operate the Safe Sleeping Program. Two security companies and two service providers responded. Staff conducted interviews with the respondents and scored their responses based on their: (1) experience working with individuals experiencing homelessness, (2) staff training program, (3) ability to add staff capacity quickly, (4) commitment to collaborating effectively with City departments and partners, (5) ability to track and report data, meet deadlines and operate with a high degree of professionalism, and (6) letter of interest completeness. Of the companies that submitted letters of interest, D Block and HomeFirst scored highest based on all the scoring factors listed above. 1. Defense Block Security (“D Block”) In October 2022, the City entered into an agreement with D Block for $100,000 to provide 24/7 security for the Safe Sleeping Program starting on October 11, 2022. On October 25, 2022, the City Council authorized a second agreement with Defense Block for security services in the 192 163 113 86 77 54 53 43 38 SEP-22 OCT-22 NOV-22 DEC-22 JAN-23 FEB-23 MAR-23 APR-23 MAY-23 Chart 2: Roberts Lake and Rogers Plaza Calls for Service Calls for Service ITEM NO. 5 amount of $496,878. On February 14, 2023, City Council approved a first amendment which added $307,055 to the second agreement for a new contract total of $803,933. On May 23, 2023, the City Council approved a second amendment which added $130,000 to the second agreement for a new contract total of $933,933. When the Program was first set up, D Block provided staffing of 4 guards for day shift, 5 guards for swing shift and 6 guards overnight. The addition of HomeFirst as site manager and service provider, along with the reduction of the Program roster, has resulted in D Block staffing levels being reduced three times in fiscal year 2022-23. Starting on July 1, 2023, D Block began operating with a staffing level of 2 guards for day shift, 2 guards for swing shift and 2 guards overnight. To maintain the safety and security of residents, staff and guards at the site, this is the minimum staffing level D Block can accommodate. The proposed amendment to the agreement with D Block would provide sufficient funding for security services through mid-January 2024, at an additional cost of $433,975. This assumes continued staffing level of 2 guards for day shift, 2 guards for swing shift and 2 guards overnight. 2. HomeFirst of Santa Clara County (“HomeFirst”) On November 8, 2022, the City entered into an initial agreement with HomeFirst to provide operational and supportive services for the Program, with a value of $100,000. On December 13, 2022, the City Council authorized a second agreement for operation and supportive services for the Program through the end of fiscal year 2022-23 for $469,423. On May 23, 2023, the City Council approved a first amendment which reduced the second agreement by $130,000 for a new contract total of $339,423. HomeFirst provides day and swing shift staffing for the Program seven days a week and is responsible for: • Enrolling individuals in the managed camp program which includes completing County- required Homeless Information Management System (HMIS) assessments; • Providing case management support designed to help participants access interim and permanent housing; • Overseeing day-to-day site operations, including responding to resident needs on an as- needed basis, and facilitating the flow of on-site amenities; • Tracking and reporting a variety of data points, including the number of individuals served, demographic information, income, and the number of individuals that exit into housing; • Participating in meetings with City staff and other services providers to prioritize the highest needs individuals for services and housing. The proposed amendment to the agreement with HomeFirst would provide sufficient funding for site management and supportive services through mid-January 2024, at an additional cost of $435,091. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: These actions are consistent with Strategic Plan Goal D – Continue to Develop a Vibrant Community and City Council Strategic Priority “Housing for All”. ITEM NO. 6 OPTIONS CONSIDERED: None. This is consistent with prior Council direction. FISCAL IMPACT/FUNDING SOURCE: The proposed actions have a fiscal impact of $869,066, which is the combined cost of the DBlock and HomeFirst contracts. The funding source for the contracts are the Development Services Housing Budget Unit (10002250) and the Homelessness Special Revenue Fund (Fund 10004232). With the funding approved in the Fiscal Year 2023-24 budget and the additional Measure O grant funding; there is sufficient budget to fund the contracts. Code Compliance Approval: NA Department Head Approval Date: 06/28/2023 City Attorney Approval Date: 06/28/2023 Finance Director Approval Date: 07/12/2023 City Manager Approval Date: 07/17/2023 Attachments: 1. Resolution Authorizing an Amendment to the Fiscal Year 23-24 Budget in the Amount of $384,000 to Receive Grant Funds from Sonoma County Measure O Program for Continued Operations of the City’s Homelessness Resolution Programs, and Approving Amendments to the Agreements with HomeFirst of Santa Clara County and Defense Block Security for the Roberts Lake Safe Sleeping Program to Increase HomeFirst’s Total Compensation from $339,423 to $774,514 and to Increase Defense Block Security’s Total Compensation to from $933,933 to $1,367,908 for Continued Services in Fiscal Year 2023-24 a. Exhibit A – Budget Amendment b. Exhibit B – Second Amendment to the Agreement with HomeFirst of Santa Clara County for Operation of the Roberts Lake Safe Sleeping Program c. Exhibit C – Third Amendment to the Agreement with Defense Block Security for Security Services 1 RESOLUTION NO. 2023-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 23-24 BUDGET IN THE AMOUNT OF $384,000 TO RECEIVE GRANT FUNDS FROM SONOMA COUNTY MEASURE O PROGRAM FOR CONTINUED OPERATIONS OF THE CITY’S HOMELESSNESS RESOLUTION PROGRAMS, AND APPROVING AMENDMENTS TO THE AGREEMENTS WITH HOMEFIRST OF SANTA CLARA COUNTY AND DEFENSE BLOCK SECURITY FOR THE ROBERTS LAKE SAFE SLEEPING PROGRAM TO INCREASE HOMEFIRST’S TOTAL COMPENSATION FROM $339,423 TO $774,514 AND TO INCREASE DEFENSE BLOCK SECURITY’S TOTAL COMPENSATION FROM $933,933 TO $1,367,908 FOR CONTINUED SERVICES IN FISCAL YEAR 2023-24 WHEREAS, the City Council of the City of Rohnert Park adopted the Fiscal Year 2023- 24 Budget on June 27, 2023 and has the authority to amend the budget; and WHEREAS, homelessness is a long-standing, complex and challenging issue for Rohnert Park and many other cities in California; and WHEREAS, on September 27, 2022, the City adopted Ordinance 970 which, among other things, provided the City Manager with the authority to establish regulations to manage encampments on public property; and WHEREAS, on October 24, the 60-unit Labath Landing interim housing project was opened in Rohnert Park and began receiving chronically homeless clients; and WHEREAS, concurrent with the opening of the Labath Landing project, the City reorganized a large encampment at Roberts Lake Park & Ride under an approved management plan in order to establish the Roberts Lake Safe Sleeping Program; and WHEREAS, consistent with its purchasing policy, the City solicited proposals and contracted for security, sanitation, operational and support services at the Roberts Lake Safe Sleeping Program; and WHEREAS, the City received unanticipated revenue to support operations in Fiscal Year 2023-24 at the Roberts Lake Safe Sleeping Program in the amount of $384,000 from the County of Sonoma Measure O grant program, which allows the City to extend its operation of the Safe Sleeping Program; and WHEREAS, an amendment to the approved Fiscal Year 2023-24 budget is necessary to account for the unanticipated revenue received and the associated expenses that will be incurred by operating the Program to closure; and WHEREAS, after a qualifications-based selection process, the City selected HomeFirst of Santa Clara County to provide services at the Program and DBlock Security to provide security for the Program; and WHEREAS, the contracts with both HomeFirst and DBlock Security covered work through Fiscal Year 22-23 and into early July 2023; and Resolution 2023-060 Page 2 of 3 WHEREAS, staff has solicited a proposal and negotiated with HomeFirst of Santa Clara County to continue to provide services for the Program through mid-January 2024; and WHEREAS, staff has solicited a proposal and negotiated with DBlock Security to continue to provide services for the Program through mid-January 2024; and WHEREAS, the City, HomeFirst and DBlock desire to amend the existing agreements for services and security to provide for the additional term of service and compensation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that is does hereby authorize and approve an amendment to the Fiscal Year 2023-24 adopted budget in the amount of $384,000, as outlined in Exhibit A, to appropriate grant funds received from County Measure O funds for continued operation of the Roberts Lake Safe Sleeping Program. BE IT FURTHER RESOLVED, that the City Council does hereby authorize and approve a second Amendment to the Agreement with Homefirst Services of Santa Clara County to increase total compensation from $339,423 to $774,514, which is included as Exhibit B. BE IT FURTHER RESOLVED, that the City Council does hereby authorize and approve a third Amendment to the Agreement with Defense Block Security to increase total compensation from $933,933 to $1,367,908, which is included as Exhibit C. BE IT FURTHER RESOLVED that the City Manager and Finance Director are authorized and directed to take the actions necessary to effectuate this resolution including executing the amendments to the agreements with HomeFirst Services of Santa Clara County and Defense Block Security, in substantially similar forms to Exhibits B and C, subject to minor changes approved by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this 25th day of July, 2023. CITY OF ROHNERT PARK ____________________________________ Samantha Rodriguez, Mayor ATTEST: ______________________________ Sylvia Lopez Cuevas, City Clerk Attachment: Exhibit A, B and C ELWARD: _________ GIUDICE: _________ SANBORN: _________ HOLLINGSWORTH-ADAMS: _________RODRIGUEZ: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Resolution 2023-060 Page 3 of 3 EXHIBIT A: Amendment to the Adopted Fiscal Year 2023-24 Budget Adopted 23-24 Budget Proposed Amendment Totals 10002250-61000 Salaries & Wages 91,642$ -$ 91,642$ Benefits 22,382$ -$ 22,382$ PERSONNEL SERVICES Total 114,024$ -$ 114,024$ 10002250-63255 Equipment under 5K 50,000$ -$ 50,000$ 10002250-64000 Contract Services 1,644,988$ -$ 1,644,988$ SERVICES AND SUPPLIES Total 1,694,988$ -$ 1,694,988$ Dev. Services - Housing Total 1,809,012$ -$ 1,809,012$ 42322250-50079 Allocated Interest (23,000)$ -$ (23,000)$ OTHER INCOME Total (23,000)$ -$ (23,000)$ 42322250-50141 State Grants & Reimbursements -$ -$ -$ 42322250-50147 County Grants (1,134,960)$ (384,000)$ (1,518,960)$ REVENUE FROM OTHER AGENCIES Total (1,134,960)$ (384,000)$ (1,518,960)$ 42322250-64000 Contract Services 2,280,792$ 384,000$ 2,664,792$ SERVICES AND SUPPLIES Total 2,280,792$ 384,000$ 2,664,792$ Homelessness Program Total 1,122,832$ -$ 1,122,832$ 4232 Homelessness Program 2250 Dev. Services - Housing EXHIBIT A REVISED BUDGET AND COMPENSATION Hourly Rates for HomeFirst Direct Program Staff Position FTE Director (paid for through Labath Landing) 5% Program Manager 100% Shift Supervisor 175% Resident Coordinators -two per shift 575% Case Manager 100% Budget Operating Expenses Direct Program Staff Salaries �--___________ , Program Admin Salaries -Allocated Total Payment for Labor Costs Telecommunications Supplies Utilities (dr inking water) Janitorial Travel Pest Management Hotel Costs Insurance Program Admin non labor allocation Total non labor operating costs Admin allocation Start up and replacement costs Not to exceed total 3 I Fully Burdened Hourly Payrate $59.95 $47.33 $36.75 $26.25 $31.50 Total 540,802.82 33,534.38 574,337.20 4,501.00 8,000.00 3,450.00 8,500.00 5,914.04 4,300.00 50,000.00 6,870.00 1,120.00 92,655.04 94,691.76 12,830.00 774,514.00 Update on Roberts Lake Safe Sleeping Program & Contract Amendments for FY 23-24 JENNA GARCIA, HOUSING MANAGER JULY 25, 2023 1 Overview 1.Provide an update on the Safe Sleeping Program established at Roberts Lake Park & Ride 2.Amend City Budget to receive & appropriate County Measure O funds 3.Approve amendments to contracts with DBlock Security and HomeFirst for ongoing services in FY 23-24 2 130 68 40 33 27 0 20 40 60 80 100 120 140 Oct 11, 2022 Nov 1, 2022 Feb 28, 2023 May 15, 2023 Jun 30, 2023 Roberts Lake Roster Roster 3 Safe Sleeping Program Outcomes Nov 1, 2022 – Jun 14, 2023 Served Total Exits Exits to Interim Housing Exits to Permanent Housing 68 41 14 8 4 192 163 113 86 77 54 53 43 38 SEP 2022 OCT 2022 NOV 2022 DEC 2022 JAN 2023 FEB 2023 MAR 2023 APR 2023 MAY 2023 Roberts Lake and Rogers Plaza Public Safety Calls for Service Calls for Service 5 Plan to Resolve Program  Given current roster, staff is working on winding down program  The Roberts Lake Park & Ride site was included in the City’s Housing Element as a site for affordable housing  Council to discuss future plans for this site at a later meeting 6 Budget Amendment  City Council approved over $500K in FY 23/24 budget for operations of Roberts Lake Safe Sleeping Program  Council now needs to amend budget to receive and appropriate $384K received in County Measure O funds Combined, provides sufficient funding to operate program through planned closure in mid-January 2024. 7 DBlock Amendment  DBlock began in Roberts Lake Park & Ride on October 11, 2022  As Roberts Lake shrinks, security staffing has been reduced  Amendment to cover security cost for FY 23/24: $433,975  Between the City’s FY 23/24 budget and Measure O, there are sufficient funds to cover this amendment. 8 HomeFirst Amendment  DBlock began in Roberts Lake Park & Ride in November, 2022  HomeFirst operates the site & provides housing-focused services to residents  Amendment to cover operations cost for FY 23/24: $435,091  Between the City’s FY 23/24 budget and Measure O, there are sufficient funds to cover this amendment. 9 Recommendation Approve resolution: 1. Authorizing an amendment to the FY 23/24 Budget to Receive $384K County Measure O funds; and 2. Approving amendments to DBlock and HomeFirst contracts to continue security and operations services to the Roberts Lake Safe Sleeping Program in FY 23/24. 10 Questions? 11