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2023/08/22 City Council Resolution 2023-067
RESOLUTION NO. 2023-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE ADDITION OF A FULL-TIME COMMUNITY SERVICES PROGRAM COORDINATOR IN THE COMMUNITY SERVICES DEPARTMENT AND AMENDING THE FY 2023/24 BUDGET AND POSITION ALLOCATION LIST WHEREAS; the Community Services Department(Department) currently has a vacant full-time Community Services Program Coordinator(Coordinator) position due to a resignation; and WHEREAS, the current responsibilities for the single Coordinator position fall under four main areas that include developing, planning, organizing, and implementing 1) in-house youth programs, 2) contract instructor-led programs, 3) facility rentals in the Department's three rentable facilities and 11 rentable picnic areas, and 4) 18 in-house, co-sponsored, and fee waivered special events; and WHEREAS, of the 18 events, 11 of them have been added since 2017, and 9 of those 11 have been added in the past two years; and WHEREAS,there is currently no position allocated to special events within the Department; and WHEREAS, staff has reviewed the existing operations model of the Department and determined that the program coordination function has evolved and requires two dedicated staff to consistently and effectively manage the programs and timely perform required tasks; and WHEREAS, staff has analyzed staffing needs and options and recommends adding a second full-time Coordinator to divide the four main areas of responsibility between two full- time positions, thus ensuring that special events have a dedicated staff person. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the addition of one full-time Community Services Program Coordinator in the Community Services Department and the amendment to the Position Allocation List attached hereto as Exhibit A. BE IT FURTHER RESOLVED that the Finance Director is authorized to increase appropriations in the FY 2023/24 General Fund budget in the amount of$51,854 and increase appropriations in the FY 2023/24 Measure M budget in the amount of$51,854 to cover the total salary and benefits cost of$103,708 for the additional position. DULY AND REGULARLY ADOPTED this 22nd day of August, 2023. CITY OF ROHNERT PARK Allg:Mlrrodriguez, or ATTEST: Elizabehado, Assistant City Clerk Attachments: Exhibit A ELWARD: Atie GIUDICE: At{e. SANBORN: a HOLLINGSWORTHADAMS: C RODRIGUEZ: Amp AYES: ( 5 ) NOES: (.0 ) ABSENT: ( c) ABSTAIN: (Oj ) Resolution 2023-067 Page 2 Of 2 Authorized Position Summary Department Actual Budget 2022-2023 Budget Changes Add/(Delete) Adopted Budget 2023-2024 Administration 8.00 1.00 9.00 Finance 6.70 9.30 16.00 Human Resources 7.30 0.70 8.00 Development Services 20.70 1.30 22.00 Casino Mitigation 23.40 (13.40)10.00 Public Safety 85.00 11.00 96.00 Animal Services 3.00 0.00 3.00 Information Systems 4.00 0.00 4.00 Public Works 33.65 5.35 39.00 Fleet Services 2.10 (0.10)2.00 Water 15.15 (2.15)13.00 Sewer 11.15 (3.15)8.00 Recycled Water 0.65 (0.65)0.00 Golf Course 0.00 0.00 0.00 Community Services 11.00 0.00 11.00 Total Positions 231.80 9.20 241.00 Net Personnel Change to Amended Budget 9.20 Detailed position classification and salary ranges may be found on the City's website at: http://www.rpcity.org/city_hall/departments/human_resources Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 ADMINISTRATION City Manager 1.00 1.00 0.00 1.00 1.00 Assistant City Manager 1.00 1.00 0.00 1.00 1.00 City Clerk 1.00 1.00 0.00 1.00 1.00 Administrative Assistant 1.00 1.00 0.00 1.00 1.00 Assistant City Clerk 1.00 1.00 0.00 1.00 1.00 Communications Specialist 1.00 1.00 (1.00)0.00 0.00 Deputy City Clerk 0.00 0.00 0.00 0.00 0.00 Management Analyst I/II 0.00 0.00 1.00 1.00 1.00 Office Assistant 0.50 0.50 0.50 1.00 1.00 Senior Analyst 1.50 1.50 0.50 2.00 2.00 Total 8.00 8.00 1.00 9.00 9.00 FINANCE Finance Director 0.60 0.60 0.40 1.00 1.00 Accountant 0.60 0.60 1.40 2.00 2.00 Accounting Assistant 0.60 0.60 0.40 1.00 1.00 Accounting Supervisor 0.30 0.30 1.70 2.00 2.00 Accounting Services Supervisor 0.30 0.30 (0.30)0.00 0.00 Accounting Technician l/ll 1.60 1.60 0.40 2.00 2.00 Accounting Technician l/ll 0.00 0.00 3.00 3.00 3.00 ERP Analyst 1.00 0.00 0.00 0.00 0.00Finance Manager 0.60 0.60 0.40 1.00 1.00Management Analyst 1.00 1.00 (1.00)0.00 0.00 Payroll/Fiscal Specialist 0.00 0.00 0.00 0.00 0.00 Purchasing Agent 0.50 0.50 0.50 1.00 1.00 Senior Accountant 0.60 0.60 0.40 1.00 1.00 Senior Accounting Technician 0.00 0.00 1.00 1.00 1.00 Senior Analyst 0.00 0.00 1.00 1.00 1.00 Senior Payroll/Fiscal Specialist 0.00 0.00 0.00 0.00 0.00 Total 7.70 6.70 9.30 16.00 16.00 HUMAN RESOURCES Human Resources Director 1.00 1.00 0.00 1.00 1.00 Accounting Technician l/ll 2.00 2.00 (1.00)1.00 1.00 ERP Analyst 0.00 0.30 0.70 1.00 1.00 HR Technician 3.00 3.00 0.00 3.00 3.00 Human Resources Analyst 0.00 0.00 0.00 0.00 0.00 Senior Accounting Technician 0.00 0.00 1.00 1.00 1.00 Senior Human Resources Analyst 1.00 1.00 0.00 1.00 1.00 Total 7.00 7.30 0.70 8.00 8.00 Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 INFORMATION SYSTEMS Information Operations Manager 1.00 1.00 0.00 1.00 1.00 Information Systems Analyst 2.00 2.00 0.00 2.00 2.00 Information Systems Technician 1.00 1.00 0.00 1.00 1.00 Total 4.00 4.00 0.00 4.00 4.00 CASINO MITIGATION Assistant Engineer 1.00 1.00 (1.00)0.00 0.00 Associate Engineer 0.00 0.00 0.00 0.00 0.00 Code Compliance Officer 0.50 0.50 (0.50)0.00 0.00 Code Compliance Program Manager 0.00 1.00 0.00 1.00 1.00 Community Services Officer 1.00 1.00 0.00 1.00 1.00 Crime Analyst 1.00 1.00 0.00 1.00 1.00 Environmental Coordinator 0.10 0.10 (0.10)0.00 0.00 Landscape Maintenance Worker 1.20 1.20 (0.20)1.00 1.00 Office Assistant 0.50 0.50 (0.50)0.00 0.00 Project Manager 0.00 0.00 0.00 0.00 0.00 Public Safety Officer 13.00 13.00 (7.00)6.00 6.00 Public Safety Records Clerk 0.50 0.50 (0.50)0.00 0.00 Public Works Operations Manager Gen Svs 0.10 0.10 (0.10)0.00 0.00 Senior Analyst 0.50 0.50 (0.50)0.00 0.00 Senior Code Compliance Officer 1.00 0.00 0.00 0.00 0.00 Sergeant 3.00 3.00 (3.00)0.00 0.00 Total 23.40 23.40 (13.40)10.00 10.00 Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 PUBLIC SAFETY Director of Public Safety 1.00 1.00 0.00 1.00 1.00 Administrative Assistant 3.00 3.00 (1.00)2.00 2.00 Civilian Fire Marshal 1.00 1.00 0.00 1.00 1.00 Communications Supervisor 2.00 2.00 0.00 2.00 2.00 Community Engagement Coordinator 1.00 1.00 0.00 1.00 1.00 Community Services Officer 2.00 2.00 0.00 2.00 2.00 Deputy Chief 2.00 2.00 0.00 2.00 2.00 Fire Inspector 0.50 0.50 0.50 1.00 1.00 Lieutenant 4.00 4.00 1.00 5.00 5.00 Management Analyst I 0.00 0.00 1.00 1.00 1.00 Property Technician 2.00 2.00 0.00 2.00 2.00 Public Safety Dispatcher 10.00 10.00 0.00 10.00 10.00 Public Safety Officer 41.00 41.00 7.00 48.00 48.00 Public Safety Records Clerk 3.50 3.50 0.50 4.00 4.00 Records Supervisor 1.00 1.00 0.00 1.00 1.00 Secretary I 0.00 0.00 0.00 0.00 0.00 Sergeant 10.00 10.00 2.00 12.00 12.00 Support Services Manager 1.00 1.00 0.00 1.00 1.00 Total 85.00 85.00 11.00 96.00 96.00 ANIMAL SERVICES Animal Shelter Supervisor 1.00 1.00 0.00 1.00 1.00 Animal Shelter Coordinator 1.00 1.00 0.00 1.00 1.00 Animal Health Technician 1.00 1.00 0.00 1.00 1.00 Total 3.00 3.00 0.00 3.00 3.00 Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 DEVELOPMENT SERVICES Director of Development Services 0.80 0.80 0.20 1.00 1.00 Accounting Technician II 1.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.00 1.00 0.00 1.00 1.00 Assistant Planner 0.90 0.90 0.10 1.00 1.00 Building Division Manager/Building Official 1.00 1.00 0.00 1.00 1.00 Building Inspector 1.00 1.00 0.00 1.00 1.00 Building Permit Technician 2.00 2.00 0.00 2.00 2.00 Code Compliance Officer 1.50 1.50 0.50 2.00 2.00 Community Development Technician 1.00 1.00 0.00 1.00 1.00 Deputy City Enginer 0.00 1.00 0.00 1.00 1.00 Development Engineering Manager 1.00 0.00 0.00 0.00 0.00 Engineering Tech I/II 1.00 1.00 0.00 1.00 1.00 GIS Analyst 0.00 0.00 0.00 0.00 0.00 GIS Technician 0.50 0.00 0.00 0.00 0.00 GIS Technician I/II 0.00 0.50 0.50 1.00 1.00 Homeless Services Coordinator 1.00 1.00 0.00 1.00 1.00 Housing Manager 0.00 1.00 0.00 1.00 1.00 Housing Program Administrator 1.00 0.00 0.00 0.00 0.00 Management Analyst 1.00 1.00 0.00 1.00 1.00 Office Assistant 1.00 1.00 0.00 1.00 1.00 Planner III 0.00 0.00 0.00 0.00 0.00 Planning Manager 1.00 1.00 0.00 1.00 1.00 Public Works Inspector 0.00 0.00 0.00 0.00 0.00 Senior Building Inspector 1.00 1.00 0.00 1.00 1.00 Senior GIS Analyst 1.00 1.00 0.00 1.00 1.00 Senior Planner 1.00 1.00 0.00 1.00 1.00 Senior Public Works Inspector 1.00 1.00 0.00 1.00 1.00 Total 20.70 20.70 1.30 22.00 22.00 Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 PUBLIC WORKS Director of Public Works 0.55 0.55 0.45 1.00 1.00 Administrative Assistant 0.50 0.50 0.50 1.00 1.00 Arborist 1.00 1.00 0.00 1.00 1.00 Associate Engineer 1.00 1.00 0.00 1.00 1.00 Capital Improvement Plan Program Manager 1.00 1.00 0.00 1.00 1.00 Collection System Supervisor 0.00 0.00 0.00 0.00 0.00 Community Services Analyst 0.00 0.00 0.00 0.00 0.00 Community Services Deputy Director 0.00 0.00 0.00 0.00 0.00 Custodian 1.80 1.80 0.20 2.00 2.00 Environmental Coordinator 0.10 0.10 0.90 1.00 1.00 Facilities Maintenance Supervisor 1.00 1.00 (1.00)0.00 1.00 Facilities Maintenance Worker 3.00 3.00 1.00 4.00 3.00 Instrumentation Technician 0.00 0.00 0.00 0.00 0.00 Landscape Maintenance Worker 4.80 4.80 0.20 5.00 5.00 Maintenance Worker I/II 2.00 2.00 0.00 2.00 2.00 Management Analyst 0.40 0.40 0.60 1.00 1.00 Parks Irrigation Technician 0.00 0.00 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 1.00 0.00 1.00 1.00 Parks Maintenance Worker 4.00 4.00 (1.00)3.00 3.00 Project Coordinator 1.00 1.30 0.70 2.00 2.00 Project Manager 0.30 0.00 0.00 0.00 0.00 Public Works Inspector 0.90 0.90 0.10 1.00 1.00 Public Works Operations Manager Gen Svs 0.90 0.90 0.10 1.00 1.00 Senior Analyst 0.40 0.40 0.60 1.00 1.00 Senior Engineer 1.00 1.00 0.00 1.00 1.00 Streets Maintenance Supervisor 1.00 1.00 (1.00)0.00 1.00 Streets Maintenance Worker 5.00 5.00 1.00 6.00 6.00 Streets/Facilities Maintenance Supervisor 0.00 0.00 1.00 1.00 0.00 Sustainability Manager 1.00 1.00 0.00 1.00 1.00 Total 33.65 33.65 5.35 39.00 39.00 FLEET SERVICES Fleet Services Supervisor 1.00 1.00 0.00 1.00 1.00 Fleet Mechanic 1.00 1.00 0.00 1.00 1.00 Administrative Assistant 0.10 0.10 (0.10)0.00 0.00 Total 2.10 2.10 (0.10)2.00 2.00 Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 WATER Director of Public Works 0.20 0.20 (0.20)0.00 0.00 Director of Development Services 0.15 0.15 (0.15)0.00 0.00 Director of Finance 0.20 0.20 (0.20)0.00 0.00 Accountant 0.20 0.20 (0.20)0.00 0.00 Accounting Assistant 0.70 0.70 (0.70)0.00 0.00 Accounting Services Supervisor 0.35 0.35 (0.35)0.00 0.00 Accounting Supervisor 0.00 0.00 0.00 0.00 0.00 Accounting Technician l/ll 0.20 0.20 (0.20)0.00 0.00 Accounting Technician l/ll 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.20 0.20 (0.20)0.00 0.00 Arborist 0.00 0.00 0.00 0.00 0.00 Assistant Planner 0.10 0.10 (0.10)0.00 0.00 Capital Improvement Plan Program Manager 0.00 0.00 0.00 0.00 0.00 Collection System Operator 0.40 0.40 (0.40)0.00 0.00 Custodian 0.10 0.10 (0.10)0.00 0.00 Engineering Tech I/II 0.00 0.00 0.00 0.00 0.00 Environmental Coordinator 0.25 0.25 (0.25)0.00 0.00 ERP Analyst 0.00 0.35 (0.35)0.00 0.00 Facilities Maintenance Worker 0.00 0.00 0.00 0.00 0.00 Finance Manager 0.20 0.20 (0.20)0.00 0.00 GIS Analyst 0.00 0.00 0.00 0.00 0.00 GIS Technician 0.25 0.00 0.00 0.00 0.00 GIS Techniican I/II 0.00 0.25 (0.25)0.00 0.00 Instrumentation Tech 0.50 0.50 (0.50)0.00 0.00 Landscape Maintenance Worker 0.00 0.00 0.00 0.00 0.00 Maintenance Worker I/II 1.00 1.00 0.00 1.00 1.00 Management Analyst 0.30 0.30 0.70 1.00 1.00 Office Assistant 0.00 0.00 0.00 0.00 0.00 Project Coordinator 0.00 0.00 0.00 0.00 0.00 Project Manager 0.10 0.30 0.70 1.00 1.00 Public Works Inspector 0.00 0.00 0.00 0.00 0.00Public Works Operations Manager Gen Svs 0.00 0.00 0.00 0.00 0.00 Public Works Operations Manager Utilities 0.45 0.45 (0.45)0.00 0.00 Pump Mechanic 0.00 0.00 1.00 1.00 1.00 Purchasing Agent 0.25 0.25 (0.25)0.00 0.00 Senior Accountant 0.20 0.20 (0.20)0.00 0.00 Senior Accounting Technician 0.00 0.00 0.00 0.00 0.00 Senior Analyst 0.30 0.30 (0.30)0.00 0.00 Senior Engineer 0.00 0.00 0.00 0.00 0.00 Streets Maintenance Worker 0.00 0.00 0.00 0.00 0.00 Utility Services Representative 1.00 1.00 0.00 1.00 1.00 Water Distribution Operator 3.00 3.00 1.00 4.00 4.00 Water Distribution Supervisor 1.00 1.00 0.00 1.00 1.00 Water System Operator 2.00 2.00 0.00 2.00 2.00 Water System Supervisor 1.00 1.00 0.00 1.00 1.00 Total 14.60 15.15 (2.15)13.00 13.00 Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 SEWER Director of Public Works 0.20 0.20 (0.20)0.00 0.00 Director of Development Services 0.05 0.05 (0.05)0.00 0.00 Director of Finance 0.20 0.20 (0.20)0.00 0.00 Accountant 0.20 0.20 (0.20)0.00 0.00 Accounting Assistant 0.70 0.70 (0.70)0.00 0.00 Accounting Services Supervisor 0.35 0.35 (0.35)0.00 0.00 Accounting Supervisor 0.00 0.00 0.00 0.00 0.00 Accounting Technician l/ll 0.20 0.20 (0.20)0.00 0.00 Accounting Technician l/ll 0.00 0.00 0.00 0.00 0.00 Administrative Assistant 0.20 0.20 (0.20)0.00 0.00 Capital Improvement Plan Program Manager 0.00 0.00 0.00 0.00 0.00 Collection System Operator 3.60 3.60 0.40 4.00 4.00 Collection System Supervisor 1.00 1.00 0.00 1.00 1.00 Custodian 0.10 0.10 (0.10)0.00 0.00 Engineering Tech I/II 0.00 0.00 0.00 0.00 0.00 Environmental Coordinator 0.25 0.25 (0.25)0.00 0.00 ERP Analyst 0.00 0.35 (0.35)0.00 0.00 Facilities Maintenance Worker 0.00 0.00 0.00 0.00 0.00 Finance Manager 0.20 0.20 (0.20)0.00 0.00 GIS Analyst 0.00 0.00 0.00 0.00 0.00 GIS Technician 0.25 0.00 0.00 0.00 0.00 GIS Technician I/II 0.00 0.25 (0.25)0.00 0.00 Instrumentation Tech 0.50 0.50 0.50 1.00 1.00Maintenance Worker I/II 0.00 0.00 0.00 0.00 0.00 Management Analyst 0.20 0.20 (0.20)0.00 0.00 Project Coordinator 0.00 0.00 0.00 0.00 0.00 Project Manager 0.20 0.40 (0.40)0.00 0.00 Public Works Inspector 0.10 0.10 (0.10)0.00 0.00 Public Works Operations Manager Gen Svs 0.00 0.00 0.00 0.00 0.00 Public Works Operations Manager Utilities 0.45 0.45 0.55 1.00 1.00 Pump Mechanic 0.00 0.00 0.00 0.00 0.00 Purchasing Agent 0.25 0.25 (0.25)0.00 0.00 Senior Accountant 0.20 0.20 (0.20)0.00 0.00 Senior Accounting Technician 0.00 0.00 0.00 0.00 0.00 Senior Analyst 0.20 0.20 (0.20)0.00 0.00 Senior Engineer 0.00 0.00 0.00 0.00 0.00 Streets Maintenance Worker 0.00 0.00 0.00 0.00 0.00 Utility Services Representative 1.00 1.00 0.00 1.00 1.00 Water Distribution Operator 0.00 0.00 0.00 0.00 0.00 Water Distribution Supervisor 0.00 0.00 0.00 0.00 0.00 Total 10.60 11.15 (3.15)8.00 8.00 RECYCLED WATER Director of Public Works 0.05 0.05 (0.05)0.00 0.00 Director of Public Works and Community Servic 0.00 0.00 0.00 0.00 0.00 Public Works Operations Manager Utilities 0.10 0.10 (0.10)0.00 0.00 Pump Mechanic 0.00 0.00 0.00 0.00 0.00 Senior Analyst 0.10 0.10 (0.10)0.00 0.00 Management Analyst 0.10 0.10 (0.10)0.00 0.00 Environmental Coordinator 0.30 0.30 (0.30)0.00 0.00 Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 Total 0.65 0.65 (0.65)0.00 0.00 Authorized Positions Adopted Budget Actual Budget Budget Changes Council Adopted Amended Department/Position FY 22/23 FY 22/23 FY 23/24 FY 23/24 8/22/2023 GOLF COURSE Public Works Operations Manager Gen Svs 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 COMMUNITY SERVICES Director of Community Services 1.00 1.00 0.00 1.00 1.00 Community Services Deputy Director 0.00 0.00 0.00 0.00 0.00 Community Services Program Supervisor 2.00 2.00 0.00 2.00 2.00 Community Services Program Coordinator 1.00 1.00 0.00 1.00 2.00 Management Analyst 1.00 1.00 0.00 1.00 1.00 Community Services Analyst 0.00 0.00 0.00 0.00 0.00 Community Services Supervisor 0.00 0.00 0.00 0.00 0.00 Community Services Manager 1.00 1.00 0.00 1.00 1.00 Performing Arts Center Manager 1.00 1.00 0.00 1.00 1.00 Theatre Services Coordinator 1.00 1.00 0.00 1.00 1.00 Technical Director 1.00 1.00 0.00 1.00 1.00 Member Services Specialist 1.00 1.00 0.00 1.00 1.00 Administrative Assistant 0.00 0.00 1.00 1.00 1.00 Office Assistant 1.00 1.00 (1.00)0.00 0.00 Public Works Operations Manager Gen Svs 0.00 0.00 0.00 0.00 0.00 Supervising Maintenance Worker 0.00 0.00 0.00 0.00 0.00 Landscape Maintenance Worker 0.00 0.00 0.00 0.00 0.00 Facilities Maintenance Worker 0.00 0.00 0.00 0.00 0.00 Maintenance Worker I/II 0.00 0.00 0.00 0.00 0.00 Total 11.00 11.00 0.00 11.00 12.00 GRAND TOTAL 231.40 231.80 9.20 241.00 242.00 1) Seasonal and part time employees' FTEs are based on projected hours to be worked which is budgetarily tied to cost rather than allocated position and can vary. City Manager is authorized to add and delete temporary part-time job classifications and administrative downgrades of regular permanent positions to existing lower level job classifications as needed to meet the needs of the City, so long as the changes do not exceed the limits of the adopted budget; therefore, the seasonal and part-time employees have been eliminated from the position count. Note: Assistant Planner classification, 0.10 erroneously not allocated for 2022/23. Corrected for 2023/24. Note: Position funding may be distributed between departments (general fund and restricted). All positions are listed in their "home" department.