SOP-ADM-3 Performance EvaluationsAdministra�on Division
SOP-ADM-3
Issued: 8/24/2023
SUBJECT: PERFORMANCE EVALUATIONS
____________________________________________________________________________________
PURPOSE: To establish standard procedures for the submital, approval, and rou�ng of performance
evalua�ons.
DEFINITIONS
• Winter rotation: The shift change that usually occurs in January or February
• Summer rotation: The shift change that usually occurs in July or August
PROCEDURE
I. Responsibility
Evaluations will be completed by the employee’s direct supervisor at the end of the evaluation
period, unless otherwise directed. If the employee was supervised by multiple supervisors, an
addendum may be required.
II. Timelines
A. Probationary
1. Probationary employees shall be evaluated at least twice during their probationary
period, the first evaluation occurring within the first six months of appointment. Prior to
the completion of probation, a final probationary evaluation shall be completed for the
employee.
B. Rota�on
1. Evaluations for PSOs assigned to Patrol or Fire shall be completed within 21 days of the
start of each summer and winter rotation.
2. Evaluations for Sergeants assigned to Patrol or Fire shall be completed within 28 days
of the start of each summer and winter rotation.
3. Evaluations for Lieutenants shall be completed annually within 35 days of the start of
the summer rotation. Newly promoted Lieutenants may receive an interim evaluation
depending on promotion date.
C. Special�es: Inves�ga�ons, COPS, Traffic
1. Evaluations for PSOs in a specialty assignment shall be completed annually within 21
days of the start of the summer rotation.
2. Evaluations for Sergeants in a specialty assignment shall be completed annually within
28 days of the start of the summer rotation.
3. Evaluations for PSOs and Sergeants rotating into or out of a specialty shall be
completed within 21 days after the rotation date.
D. Promo�on
1. Evaluations shall be completed within 21 days after the promotion date. Promotional
evaluations are to be completed by the supervisor assigned prior to the promotion.
E. Professional Staff
1. Evaluations for professional staff who are supervised by a Sergeant shall be completed
annually within 21 days of the start of the summer rotation.
a. Applicable positions include CSO, Crime Analyst, and Administrative Assistant-
Training.
2. Evaluations for professional staff supervised by a civilian Supervisor, Deputy Chief, or
Chief shall be completed annually within 21 days of their anniversary date of hire to
that position.
a. Applicable positions include Dispatcher, Records Clerk, Property Technician,
Administrative Assistant-Fire, Fire Inspector, Fire Marshal, Management
Analyst, and Support Services Manager.