SOP-34 CLETS Confidentiality in Radio Transmissions Police Service Division
SOP-34
January 7, 2021
SUBJECT: CLETS Confidentiality in Radio Transmissions
PURPOSE AND SCOPE
To establish standard procedures in compliance with the requirements of the California DOJ’s
CLETS Policies, Practices and Procedures (PPP) and the FBI’s Criminal Justice Information
Services (CJIS) Security Policy regarding ensuring the confidentiality of Criminal Justice
Information (CJI) and Personal Identifiable Information (PII) during radio transmissions.
The current RPDPS radio technology does not have the ability to encrypt radio transmissions;
therefore, compliance will be achieved through policy, as described in Lexipol Policy 806.
PROCEDURE
I. Transmission Guidelines
A. When the immediate safety of officers, other department members, or the public is at
risk, enough summary information may be broadcast as necessary to aid in
identifying or locating the suspect.
B. Without an immediate safety need, the MDC or department-issued cell phone should
be utilized when practicable to communicate protected information.
C. Without an immediate safety need, and when neither MDC or cell phone are available
or practicable, elements of protected information should be broken up into multiple
radio transmissions, to separate an individual’s last name and DL/ID number from
their first name, first initial, or other information such as DOB, home address, and
physical descriptors. Officers who need to transmit multiple data elements should un-
key the microphone between the elements, then rekey and continue without waiting
for a response from Dispatch.
II. Transmission Examples
• “Last of Doe, DL B1234567”
• “Last of Doe, DOB 1/1/1960”
• “Last of Doe, first of John” break “DOB 1/1/1960”