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2023/10/10 City Council Agenda Packet"We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." ROHNERT PARK CITY COUNCIL, ROHNERT PARK FINANCING AUTHORITY (RPFA), SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING Tuesday, October 10, 2023 Open Session: 5:00 PM MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California PUBLIC PARTICIPATION: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular meetings scheduled on the second and fourth Tuesdays of each month at 5:00 p.m. in the Council Chambers. Members of the public are encouraged to observe the meeting on Cable Channel 26, by visiting meeting central on our website https://www.rpcity.org/city_hall/city_council/meeting_central, or at our YouTube channel at https://www.youtube.com/CityofRohnertPark. PUBLIC COMMENTS: Provides an opportunity for public comment on items not listed on the agenda, or on agenda items if unable to comment at the scheduled time (limited to three minutes per appearance with a maximum allowance of 30 minutes allotted per comment period, with time limits subject to modification by the City Council in accordance with the adopted City Council Protocols). Please fill out a speaker card prior to speaking. Members of the public may also provide advanced comments by email at publiccomment@rpcity.org Comments are requested by 3:00 p.m. on the day of the meeting, but can be emailed until the close of the Agenda Item for which the comment is submitted. Email comments must identify the Agenda Item Number in the subject line of the email. The emails will not be read for the record but will be provided to Council. Please note that all e-mails sent to the City Council are considered to be public records and subject to disclosure under the California Public Records Act. City Council/RPFA agendas and minutes may be viewed at the City's website: www.rpcity.org. PUBLIC HEARINGS: Council/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). RIGHT TO APPEAL: Judicial review of any city administrative decision pursuant to Code of Civil Procedure Section 1094.5 may be had only if a petition is filed with the court no later than the deadlines specified in Section 1094.6 of the California Code of Civil Procedure, which generally limits the time within which the decision may be challenged to the 90th day following the date that the decision 1.CITY COUNCIL/RPFA/SUCCESSOR AGENCY JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL (Elward_____Giudice_____Sanborn______Hollingsworth Adams______Rodriguez_____) 2.READING OF THE LAND ACKNOWLEDGMENT The City of Rohnert Park acknowledges Indigenous Peoples as the traditional stewards of the land. Let it be acknowledged that the City of Rohnert Park is located within the traditional homelands of the Federated Indians of Graton Rancheria, comprised of Coast Miwok and Southern Pomo peoples. 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS 4.A Mayor's Proclamation: Proclaiming October 24, 2023 as Polio Awareness Day in the City of Rohnert Park Item 4.A. 4.B Mayor's Proclamation: Proclaiming October 2023 as Breast Cancer Awareness Month in the City of Rohnert Park Item 4.B. 5.DEPARTMENT HEAD BRIEFINGS 6.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 7.CONSENT CALENDAR All items on the Consent Calendar will be considered together by one or more action(s) of the City becomes final. SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code Section 54952.3): Members of the City Council receive no additional compensation as a result of convening this joint meeting of the City Council and the Rohnert Park Financing Authority. CITY COUNCIL STRATEGIC PRIORITIES: The Rohnert Park City Council adopted the following strategic priorities for 2023-2024 (listed below in no particular order): 1.Progress on Downtown 6.Police/Community Relations and Accountability 2.Financial Health 7.Housing for All 3.Infrastructure, Maintenance and Beautification 8.Attract and Retain Staff 4.Provide Equitable Services to All 9.Memorable Community Experiences 5.Complete General Plan and Integrate Climate Change Council and/or the Rohnert Park Financing Authority and Successor Agency to the Community Development Commission, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. Council Motion/Vote: (Elward_____Giudice_____Sanborn______Hollingsworth Adams______Rodriguez_____) 7.A Acceptance of Reports from Finance Department: City Bills/Demands for Payment dated September 14 through September 27, 2023 Item 7.A. 7.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Regular Meeting, September 26, 2023 Item 7.B. 7.C Adopt Resolution 2023-074 Approving the Second Amendment to the Antenna Site Licensing Agreement with T-Mobile West, LLC at 7450 Santa Barbara Drive, Rohnert Park, CA (Benicia Park) (Assessor’s Parcel No. 143-160-008); and Finding the Approval of the Second Amendment Categorically Exempt from Review Under the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15061(B)(3) and 15301 Item 7.C. 7.D Authorize the Purchase of Two (2) John Deere Mowers for Public Works not to exceed $160,000; and Authorize the City Manager to Execute Purchase Documentation Item 7.D. 7.E Receive Update on Modifications to General Plan 2040 to Accommodate the Expansion of the Federated Indians of Graton Rancheria’s (FIGR’s) Reservation and Adopt Resolution 2023-075 Approving the First Amendment to the Master Agreement with Mintier Harnish in the Amount of $80,723.00 For Preparation of an Update to the General Plan and Authorizing the City Manager to Execute the Agreement Item 7.E. 8.REGULAR ITEMS 8.A Consider Introducing by Title Only and Waiving the First Reading of Ordinance 982, an Ordinance of the City Council of Rohnert Park Amending Rohnert Park Municipal Code Section 10.40.210 to Enact Parking Restriction Changes City Wide (CEQA Status: Exempt) A. Staff Report B. Public Hearing C. Ordinance for Introduction by Title Only and Waiver of First Reading: Ordinance 982, an Ordinance of the City Council of Rohnert Park Amending Rohnert Park Municipal Code Section 10.40.210 to Enact Parking Restriction Changes City Wide (CEQA Status: Exempt) Council Motion/Roll Call Vote (Elward__ Giudice__ Sanborn__ Hollingsworth Adams__ Rodriguez__) Item 8.A. Staff Report and Attachments Item 8.A. PowerPoint Presentation 8.B Accept Report from Public Safety Regarding Status of the Nine Recommendations Addressing Police Accountability and Police/Community Relations A. Staff Report B. Public Comments C. Council Discussion Item 8.B. Staff Report and Attachments Item 8.B. PowerPoint Presentation 9.COMMITTEE / LIAISON / OTHER REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. 9.A Standing Committees: 9.B Liaison Assignments: 9.C Outside Agency Appointments: 1.Water Advisory Committee (WAC) to Sonoma Water Meeting (10/2) Rodriguez/Sanborn 2.Sonoma Clean Power Board of Directors Meeting (10/5) Elward/Hollingsworth Adams 3.Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Board of Directors Meeting (10/9) Giudice/Elward 9.D Other: 1.Sonoma County Continuum of Care Board Meeting (9/27) Elward 2.Los Cien: 10th Annual State of the Latinx Community Address (9/28) Rodriguez and Hollingsworth Adams 3.Rohnert Park Chamber of Commerce Noon Times Luncheon (10/4) Rodriguez, Hollingsworth Adams and Giudice 10.COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 11.ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA At this time, any Councilmember may request the City Manager or Designee to add an item to a future agenda. Pursuant to the City Council Protocols, a concurrence of two Councilmembers is needed for the City Manager to consider the request. In accordance with the Brown Act, Councilmembers may only discuss whether the item should be placed on a subsequent agenda for deliberation and action. The City Manager will be responsible for placement of requested items on the agenda after evaluation of all requests for, among other things, time-sensitivity, and number of items already agendized. 12.PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council should refer to Page 1 for information on how to submit public comments. 13.RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER: 13.A Conference with Legal Counsel – Anticipated Litigation Government Code §54956.9(d)(4) (Two Cases) 13.B Reconvene Joint Regular Meeting Open Session in Council Chamber to Report On Closed Session (Government Code § 54957.1) 14.ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, please refer to page 1 for more details on submitting a public comment. Any item raised by a member of the public which is not on the agenda and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. AGENDA REPORTS & DOCUMENTS: A paper copy of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for publich inspection at City Hall, 130 Avram Avenue, Rohnert Park, California 94928. Electronic copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection on https://www.rpcity.org/city_hall/city_council/meeting_central. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at City Hall and on our website at the same time. Any writings or documents subject to disclosure that are provided to the City Council during the meeting will be made available for public inspection during meeting and on our website following the meeting. AMERICAN DISABILITY ACT ACCOMMODATION: Any member of the public who needs accommodations should email the ADA Coordinator at jcannon@rpcity.org or by calling 707-588-2221. Notification at least 72 hours prior to the meeting will enable the ADA Coordinator to use her best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Information about reasonable accommodations is available on the City website at https://www.rpcity.org/city_hall/departments/human_resources/a_d_a_and_accessibility_resources . CERTIFICATION OF POSTING OF AGENDA I, Sylvia Lopez Cuevas, City Clerk, for the City of Rohnert Park, declare that the foregoing agenda was posted and available for review on October 6, 2023, at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcity.org. Executed this 6th day of October, 2023 at Rohnert Park, California. Sylvia Lopez Cuevas, Office of the City Clerk PPP rrr ooo ccc lll aaa mmm aaa ttt iii ooo nnn A PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK Recognizing O CTOBER 24, 2023 AS POLIO AWARENESS DAY Whereas, in 1985 Rotary International launched Polio Plus and spearheaded the Global Polio Eradication Initiative with the World Health Organization, U.S. Centers for Disease Control and Prevention, and UNICEF to immunize the children of the world against polio; and Whereas, polio cases have dropped by 99 percent since 1988 and the world stands on the threshold of eradicating the disease; and Whereas, to date, Rotary has contributed more than $1.2 billion and countless volunteer hours to the protection of more than two billion children in 122 countries; and Whereas, these efforts are providing much-needed operational support, medical personnel, laboratory equipment, and education materials for health workers and parents; and Whereas, Rotary clubs in Rohnert Park and throughout the world have sponsored service projects to address issues such as poverty health, hunger, illiteracy, and eradication of polio worldwide. Now, Therefore, be it Proclaimed that I, Samantha Rodriguez, as Mayor of the City of Rohnert Park, do hereby proclaim October 24, 2023 as Polio Awareness Day in Rohnert Park. Duly and Regularly Proclaimed this 10th day of October 2023. CITY OF ROHNERT PARK Samantha Rodriguez, MAYOR Item 4.A. A PROCLAMATION OF THE MAYOR OF THE CITY OF ROHNERT PARK Proclaiming O CTOBER 2023 AS B REAST C ANCER A WARENESS M ONTH Whereas, Breast Cancer Awareness Month is an opportunity to unite our community to raise awareness, to educate about breast health, services, and programs available; to recognize survivors, their supporters, and loved ones; and to honor those lives lost to this disease; and Whereas, while considerable progress has been made in the fight against breast cancer, it remains the most diagnosed cancer and the second leading cause of cancer death among women in the United States. Everyone is at risk for breast cancer even if they have no family history of the disease; and Whereas, unfortunately, many of us know someone or have family members who have or have had cancer, but thanks to early detection and better treatments, the mortality rates for breast cancer have steadily decreased in the last decade; and Whereas, we join the celebration of survivorship and honor those who have dedicated their lives to research, education, and treatments; and we acknowledge those women who have lost their courageous battle; and W hereas, we stand with our mothers, daughters, sisters, and friends to renew our support for increased access to screenings and care; and recognize all who have joined their loved ones in fighting their battle as well. Now, Therefore, be it Proclaimed that I, Samantha Rodriguez, as Mayor and on behalf of the City Council, do hereby proclaim October 2023, as Breast Cancer Awareness Month in the City of Rohnert Park. I encourage everyone to support activities and programs that will increase breast cancer awareness. Duly and Regularly Proclaimed on this 10th day of October 2023. CITY OF ROHNERT PARK Samantha Rodriguez, MAYOR Item 4.B. CITY BILLS/DEMANDS FOR PAYMENT October 10, 2023 Check Number: 600003936 -600004230 $2,458,751.68 Dated: September 14, 2023 -September 27, 2023 TOTAL $2,458,751.68 Item 7.A. ITEM NO. 7.B. MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Successor Agency to the Community Development Commission Tuesday, September 26, 2023 1. CITY COUNCIL/RPFA/SUCCESSOR AGENCY TO THE CDC JOINT REGULAR MEETING - CALL TO ORDER/ROLL CALL Mayor Rodriguez called the joint regular meeting to order at 5:01 p.m., which was legally noticed on September 22, 2023. All Council Present: Samantha Rodriguez, Mayor Susan Hollingsworth Adams, Vice Mayor Jackie Elward, Councilmember Gerard Giudice, Councilmember Emily Sanborn, Councilmember Staff present: City Manager Piedra, Assistant City Attorney Wagner, Assistant City Manager Schwartz, Public Safety Director Mattos, Human Resources Director Cannon, Deputy Chief Kilgore, Deputy Chief Johnson, Director of Community Services Bagley, Acting Director of Public Works Hendersen, Housing Manager Garcia, Acting Finance Director O’Connell, Senior Analyst King, Management Analyst Mattioli, Information Technology Service Operations Manager Cotter, Information Technology Service Analyst Son, and Assistant City Clerk Machado. 2. READING OF THE LAND ACKNOWLEDGMENT Read by Mayor Rodriguez. 3. PLEDGE OF ALLEGIANCE Led by Aliyah and Nylah. 4. PRESENTATIONS A. Mayor's Proclamation: Proclaiming October 2023 as Filipino American History Month in the City of Rohnert Park Mayor Rodriguez read the proclamation and presented it to Armie Rivera, Member of Rohnert Park Chamber of Commerce and Business Owner, and his son, Julian Gozum. B. Mayor's Proclamation: Proclaiming October 9, 2023 as Indigenous Peoples' Day Mayor Rodriguez read the proclamation and presented it to Lorelle Ross, Tribal Council Vice Chair, Federated Indians of Graton Rancheria, and Melissa Elgin, Tribal Council Secretary, Federated Indians of Graton Rancheria. City of Rohnert Park Joint Regular Meeting Minutes for City Council September 26, 2023 RPFA/CDC Successor Agency Page 2 of 4 C. Introduction of Allison Mattioli, Management Analyst II - Public Information, and Kevin King, Senior Analyst - Economic Development Assistant City Manager Schwartz introduced Kevin King, Senior Analyst - Economic Development, and Allison Mattioli, Management Analyst II - Public Information, and provided an overview of their initial priorities. 5. SSU STUDENT REPORT A. By Taylor Frickman, Senator of External Affairs, Sonoma State University Associated Students, Inc. (SSU ASI) Taylor Frickman was unable to attend the meeting but provided a written report, which was read by Mayor Rodriguez. 6. DEPARTMENT HEAD BRIEFING A. Scooter Safety Presentation by Director of Public Works Mattos Director of Public Safety Mattos provided an overview of Public Safety’s education campaign and enforcement plan. B. Community Services Special Events Update by Director of Community Services Bagley: Halloween Carnival with Día de los Muertos Celebration and The Haunt: Brew and Scare Fest Director of Community Services Bagley shared upcoming special events: Halloween Carnival with Dia de los Muertos Celebration for all ages on Saturday, October 18 from noon to 5 p.m., Halloween Party at The Haunt for high school students on Tuesday, October 31 from 6 to 9 p.m., and The Haunt: Brew and Scare Fest for those 18 years and older on Friday, October 17 from 6 to 10 p.m. 7. PUBLIC COMMENTS None. Disclosure of potential conflict of interest: Councilmember Giudice stated he leases premises in SOMO Village and therefore has a potential financial conflict of interest on Items 8.C. and 8.E. 8. CONSENT CALENDAR 8.A Acceptance of Reports from Finance Department: 1. City Bills/Demands for Payment dated August 26 through September 13, 2023 8.B Approval of Minutes for City Council/RPFA/Successor Agency Joint Special and Regular Meeting, September 12, 2023 8.C By Minute Order, Authorize the City Manager to Consent to and Execute Assignment and Assumption Agreements for Sonoma Mountain Village Planned Development (SOMO) 8.D Authorize the City Manager or Designee to Enter a Professional Services Agreement with Cloverdale Tow for Evidence Impound Tow and Storage Services for a Period of Three (3) Years City of Rohnert Park Joint Regular Meeting Minutes for City Council September 26, 2023 RPFA/CDC Successor Agency Page 3 of 4 8.E. Adopt Resolution 2023-073 Authorizing and Approving an Agreement with Credo High School For Non-Exclusive Use of City Facilities and Sports Fields ACTION: Moved/seconded (Hollingsworth Adams/Rodriguez) to approve the consent calendar. Councilmember Giudice will abstain from voting on Items 8.C and 8.E. Motion carried by the following unanimous 5-0-0-0 voice vote: AYES: Elward, Giudice, Sanborn, Hollingsworth Adams, and Rodriguez, NOES: None, ABSENT: None, ABSTAINS: None. Items 8.C. and 8.E. were adopted by the following 4-0-0-1 voice vote: AYES: Elward, Sanborn, Hollingsworth Adams, and Rodriguez, NOES: None, ABSENT: None, ABSTAINS: Giudice. 9. REGULAR ITEMS A. Receive an Update on the Progress in 2023-2024 City Council Focus Areas. Assistant City Manager Schwartz presented this item. Recommended Action(s): Receive an update regarding 2023 and 2024 City Council Focus Areas. PUBLIC COMMENTS: Steve Keith spoke about this item. Council accepted the report. 9. COMMITTEE / LIAISON/ OTHER REPORTS A. Standing Committees: None. B. Liaison Reports: 1. Chamber of Commerce Board of Directors Meeting (9/19) Rodriguez/Sanborn Mayor Rodriguez reported on this meeting. 2. Rohnert Park-Cotati Regional Library Advisory Board Meeting (9/19) Hollingsworth Adams/Elward Vice Mayor Hollingsworth Adams reported there was no meeting. C. Outside Agency Reports: 1. Mayors and Councilmembers' Association of Sonoma County Legislative Committee (9/15) (Rodriguez) Mayor Rodriguez reported she was unable to attend the meeting. 2. Zero Waste Sonoma (9/21) Sanborn Councilmember Sanborn reported that this meeting was cancelled. D. Other Reports: 1. Golden Gate Bridge, Highway & Transportation District Board of Directors Meeting (9/21 & 9/22) - Giudice Councilmember Giudice reported he was unable to attend these meetings. City of Rohnert Park Joint Regular Meeting Minutes for City Council September 26, 2023 RPFA/CDC Successor Agency Page 4 of 4 2. League of California Cities Annual Conference and Expo (9/20 to 9/22) – All All councilmembers reported on the conference. 3. League of California Cities North Division Election and Installation Luncheon (9/20) – Rodriguez Mayor Rodriguez reported she was not able to attend the luncheon. Councilmember Giudice reported on the luncheon. 10. COMMUNICATIONS Mayor Rodriguez stated the following: • There are two upcoming fundraisers at Squatch’s: one for a multicultural Sonoma State University sorority and one on Thursday for the Filipino American Association of Sonoma State University. • The Friends of the Library Book Sale is this weekend and there were a few Sonoma State University fraternities who helped the Friends of the Library set up for the sale. • Phi Delta Theta is having an event the week of October 16 to raise funds for cystic fibrosis. • This past weekend a few councilmembers joined Public Safety for the Suicide Prevention Walk. • Mayor Rodriguez attended the 1st Annual Community Celebration at Rancho Cotate High School. • Becoming Independent is having a fundraiser this Saturday, • Foxtail Golf Course now has Top Tracer. It is used to practice your swing virtually. 11. ADDING AGENDA ITEMS TO A FUTURE CITY COUNCIL MEETING AGENDA None. 12. PUBLIC COMMENT None. 13. ADJOURNMENT Mayor Rodriguez adjourned the joint regular meeting at 6:26 p.m. _____________________________________ __________________________________ Elizabeth Machado, Assistant City Clerk Samantha Rodriguez, Mayor City of Rohnert Park City of Rohnert Park ITEM NO. 7.C. 1 Meeting Date: October 10, 2023 Department Public Works Submitted By: Mark Hendersen, Acting Director of Public Works Prepared By: Ashley Cotter, Management Analyst Agenda Title: Adopt a Resolution Approving the Second Amendment to the Antenna Site Licensing Agreement with T-Mobile West, LLC at 7450 Santa Barbara Drive, Rohnert Park, CA (Benicia Park) (Assessor’s Parcel No. 143-160-008); and Finding the Approval of the Second Amendment Categorically Exempt from Review Under the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15061(B)(3) and 15301 RECOMMENDED ACTION: Adopt Resolution 2023-074 Approving the Second Amendment to the Antenna Site Licensing Agreement with T-Mobile West, LLC at 7450 Santa Barbara Drive, Rohnert Park, CA (Benicia Park) (Assessor’s Parcel No. 143-160-008); and Finding the Approval of the Second Amendment Categorically Exempt from Review Under the California Environmental Quality Act (CEQA) Pursuant to CEQA Guidelines Sections 15061(B)(3) and 15301. BACKGROUND: The original licensing agreement for this site was signed and executed on January 10, 2006, and was adopted by resolution 2006-24. This licensing agreement is for the colocation, or sharing, of the monopine at Benicia Park. The monopine is a cell tower that is disguised as a pine tree. The City owns this monopine, and it is collocated with AT&T as well. The first amendment to this licensing agreement was executed on March 16, 2009. This amendment was for the installation of updated equipment, no other provisions of the licensing agreement executed in 2006 were changed, including the term. This licensing agreement expired on April 10, 2021. The second amendment to this licensing agreement would reinstate the existing license agreement and extend the licensing agreement for an initial renewal term of five years, and an additional 5 renewal terms of five years each, for a total of 30 years, with the initial renewal term commencing April of 2021. By approving and executing this amendment to the licensing agreement, T-Mobile would maintain its space on the monopine for an additional 28 years, until 2051. The licensing agreement does provide options for either the City or T- Mobile to terminate the agreement for various causes. ANALYSIS: The City requested recent electromagnetic energy (EME) reports prior to negotiating the second amendment to the licensing agreement. T-Mobile conducted a study in November 2022 and found that there is minimal radiofrequency exposure on the ground level. Radiofrequency exposure is 16% of the applicable public exposure limit, meaning it is well below the applicable limit established by federal Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.C. 2 law. Additionally, the report noted that the antennas are designed to concentrate their energy towards the horizon, with little energy wasted on the sky or the ground. This, coupled with the height of the antenna placement, means that it is generally not possible for exposure conditions to meet the maximum public exposure limits set forth by the FCC (Federal Communications Commission). The licensing agreement requires the carrier to stay current with all FCC regulations. The FCC is the governing body that regulates and enforces laws regarding communications by radio, television, wire, satellite, and cable in the United States. Because of the length of this agreement, and other cellular licensing agreements, staff has also built into the agreement provisions that allow for the City to require either temporary or permanent relocation of the licensee’s equipment. (T-Mobile) at the licensee’s cost. This allows the City to maintain a certain amount of flexibility in the event the City’s needs change over the course of 28 years. Additionally, T-Mobile’s presence at the park ensures that customers utilizing T-Mobile’s systems maintain access to cell service. This has become increasingly important since the licensing agreement was first signed and executed in 2006. The National Center for Health Statistics, which tracks phone usage through the National Health Interview Survey, reported that about 73% of American adults lived in a household without a landline at the end of 2022. This means that 73% of Americans relied on wireless only devices to communicate, using carriers such as T-Mobile. It is important to recognize that cell phone usage has become the preferred method of communication since this original licensing agreement, and that executing this second amendment will maintain the level of service that T-Mobile users in Rohnert Park are accustomed to. ENVIRONMENTAL ANALYSIS: This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Goal C: Ensure the delivery of public services; Goal B: Achieve and maintain financial stability. OPTIONS CONSIDERED: 1. Recommended Option: Staff recommend adopting a resolution to approve and execute the second amendment to the Antenna Site Licensing Agreement. T-Mobile’s presence in B Park allows T-Mobile customers to maintain the level of service they are accustomed to, which is increasingly imperative as many residents are foregoing their landlines in favor of cellular only in their households. Additionally, through their provided EME reports, T-Mobile is following FCC regulations regarding RF emissions and exposure. 2. Alternative: Staff also considered delaying the execution of this second amendment to negotiate with T-Mobile for more favorable conditions, however, the original licensing agreement is favorable to the City, and the rent agreed to in the amendment will provide the City with a considerable amount of income over the course of the 30-year licensing period. FISCAL IMPACT/FUNDING SOURCE: Per this agreement, as of April 2023, this site has a licensing fee of $64,280.76 per year, payable in 12 monthly installments of $5,356.73. This agreement also includes a 4% escalator. Every year, the annual licensing fee will increase by 4% for the next 28 years. Considering the rent that T-Mobile has already paid the City through 2021-2022, and future anticipated rents throughout the course of this agreement, the rent will average $9,478.37 monthly, $113,740.41 annually, and contribute ITEM NO. 7.C. 3 approximately $3.5 million dollars to the general fund. The licensing agreement specifically states that all maintenance is to be conducted by T-Mobile or their contractors, so there is no cost to the City at this time. Code Compliance Approval Date: N/A Department Head Approval Date: 9/18/2023 Finance Approval Date: 9/18/2023 Human Resources Approval Date: N/A City Attorney Approval Date: 9/21/2023 City Manager Approval Date: 10/02/2023 Attachments: 1. Resolution 2. Second Amendment to the Antenna Site Licensing Agreement 3. EME Report for T-Mobile at 7450 Santa Barbara Dr. 4. Rental calculation RESOLUTION NO. 2023-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE SECOND AMENDMENT TO THE ANTENNA SITE LICENSING AGREEMENT WITH T-MOBILE WEST, LLC AT 7450 SANTA BARBARA DRIVE, ROHNERT PARK, CA (BENICIA PARK) (ASSESSOR’S PARCEL NO. 143-160-008); AND FINDING THE APPROVAL OF THE SECOND AMENDMENT CATEGORICALLY EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15061(B)(3) AND 15301 WHEREAS; the City of Rohnert Park owns Assessor’s Parcel Number 143-160-008, commonly known as Benicia Park, and WHEREAS, Omnipoint Communications, Inc (now T-Mobile West, LLC), signed a licensing agreement, which was executed via Resolution 2006-04 on January 10th, 2006, for an initial 5-year term, with two additional 5-year renewal terms; and WHEREAS, these renewal terms expired on April 10, 2021; and WHEREAS, the first amendment to the licensing agreement did not affect the term of this agreement, and WHEREAS, the second amendment will reinstate the licensing agreement, and allows for a renewal term of 5 years, with 5 additional renewal terms of 5 years each, commencing on April 10, 2021; and WHEREAS, T-Mobile is required to meet all regulatory requirements enforced by the Federal Communications Commission; and WHEREAS, the City has negotiated continuing rent payments that provide the City with market rate or greater compensation for the use of public property; and WHEREAS, the use of public property by T-Mobile West LLC will not only provide funding for city services, it will also maintain the level of service available to the citizens of Rohnert Park; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby find and determine that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301. BE IT FURTHER RESOLVED that the City Council hereby authorizes and approves the Second Amendment to the Licensing Agreement with T-Mobile West LLC., attached hereto. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute the Second Amendment documents pertaining to same for and on behalf of the City of Rohnert Park, in a form approved by the City Attorney, with minor revisions that may be approved by the City Manager and City Attorney as necessary to effectuate the purpose of this Resolution. Resolution 2023-074 Page 2 of 2 DULY AND REGULARLY ADOPTED this 10th day of October, 2023. CITY OF ROHNERT PARK ____________________________________ Samantha Rodriguez, Mayor ATTEST: ______________________________ Sylvia Lopez Cuevas, City Clerk ELWARD: _________ GIUDICE: _________SANBORN: _________ HOLLINGSWORTH ADAMS: _________ RODRIGUEZ: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) 70RELOH6LWH1R%$$ 0DUNHW6DQ)UDQFLVFR 6(&21'$0(1'0(1772$17(11$6,7(/,&(16($*5((0(17 7+,6 6(&21' $0(1'0(17 72 $17(11$ 6,7( /,&(16( $*5((0(17 ³6HFRQG $PHQGPHQW´LVPDGHDQGHQWHUHGLQWRRQWKLVBBBBGD\RIBBBBBBBBBBBBBBBBE\DQGEHWZHHQ7KH&LW\RI 5RKQHUW3DUN&LW\DQG70RELOH:HVW//&D'HODZDUHOLPLWHGOLDELOLW\FRPSDQ\VXFFHVVRULQLQWHUHVWWR 2PQLSRLQW&RPPXQLFDWLRQV,QF/LFHQVHH&ROOHFWLYHO\WKH³3DUWLHV´ 5HFLWDOV 7KH3DUWLHVKHUHWRUHFLWHGHFODUHDQGDJUHHDVIROORZV $7KH&LW\RI5RKQHUW3DUNDV/LFHQVRUDQG2PQLSRLQW&RPPXQLFDWLRQV,QFDV/LFHQVHHHQWHUHGLQWR WKH$17(11$6,7(/,&(16($*5((0(17GDWHG-DQXDU\³$QWHQQD6LWH/LFHQVH´IRU OLFHQVHGSUHPLVHVWKH³3UHPLVHV´ORFDWHGDW6DQWD%DUEDUD'ULYH5RKQHUW3DUN&$WKH 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,QWKHHYHQWHLWKHU/LFHQVRUQRU/LFHQVHHDUHXQDEOHWRDJUHHRQWKHORFDWLRQRIVXEVWLWXWHVSDFHIRU SHUPDQHQW UHORFDWLRQ RI /LFHQVHH¶V HTXLSPHQW WKHQ HLWKHU /LFHQVRU RU /LFHQVHH PD\ WHUPLQDWH WKLV $JUHHPHQWXSRQVL[W\GD\VSULRUZULWWHQQRWLFHWRWKHRWKHULQDFFRUGDQFHZLWKDOORWKHUWHUPVDV SURYLGHGIRULQWKH$JUHHPHQW ,1:,71(66:+(5(2)WKH3DUWLHVKDYHH[HFXWHGWKLV6HFRQG$PHQGPHQWRQWKHGD\DQG\HDUILUVW ZULWWHQDERYH &LW\ 7KH&LW\RI5RKQHUW3DUN /LFHQVHH 70RELOH:HVW//&D'HODZDUHOLPLWHG OLDELOLW\FRPSDQ\ %\%\ 1DPH 1DPH 7LWOH 7LWOH 'DWH 'DWH NLG-85756 TMO Signatory Level: L06 TMO Legal Digitally signed by TMO Legal Date: 2023.08.15 07:21:31 -04'00' DocuSign Envelope ID: 6AC3E478-B950-4C60-A6A1-640B41C281D3 Geri Roper 9/5/2023 Director T-Mobile West LLC • Base Station No. BA10451A 7450 Santa Barbara Drive • Rohnert Park, California B4NJ Page 1 of 4 ©2022 Statement of Hammett & Edison, Inc., Consulting Engineers The firm of Hammett & Edison, Inc., Consulting Engineers, has been retained on behalf of T-Mobile West LLC, a wireless telecommunications carrier, to evaluate proposed modifications to its existing base station (Site No. BA10451A) located at 7450 Santa Barbara Drive in Rohnert Park, California, for compliance with appropriate guidelines limiting human exposure to radio frequency (“RF”) electromagnetic fields. Executive Summary T-Mobile proposes to replace its directional panel antennas on the tall pole, configured to resemble a pine tree, sited at 7450 Santa Barbara Drive in Rohnert Park. The proposed operation will, together with the existing base station at the site, comply with the FCC guidelines limiting public exposure to RF energy. Prevailing Exposure Standard The U.S. Congress requires that the Federal Communications Commission (“FCC”) evaluate its actions for possible significant impact on the environment. A summary of the FCC’s exposure limits is shown in Figure 1. These limits apply for continuous exposures and are intended to provide a prudent margin of safety for all persons, regardless of age, gender, size, or health. The most restrictive limit for exposures of unlimited duration at several wireless service bands are as follows: Transmit “Uncontrolled” Occupational Limit Wireless Service Band Frequency Public Limit (5 times Public) Microwave (point-to-point) 1–80 GHz 1.0 mW/cm2 5.0 mW/cm2 Millimeter-wave 24–47 1.0 5.0 Part 15 (WiFi & other unlicensed) 2–6 1.0 5.0 C-Band 3,700 MHz 1.0 5.0 BRS (Broadband Radio) 2,490 1.0 5.0 WCS (Wireless Communication) 2,305 1.0 5.0 AWS (Advanced Wireless) 2,110 1.0 5.0 PCS (Personal Communication) 1,930 1.0 5.0 Cellular 869 0.58 2.9 SMR (Specialized Mobile Radio) 854 0.57 2.85 700 MHz 716 0.48 2.4 600 MHz 617 0.41 2.05 [most restrictive frequency range] 30–300 0.20 1.0 T-Mobile West LLC • Base Station No. BA10451A 7450 Santa Barbara Drive • Rohnert Park, California B4NJ Page 2 of 4 ©2022 General Facility Requirements Base stations typically consist of two distinct parts: the electronic transceivers (also called “radios”) that are connected to the traditional wired telephone lines, and the antennas that send the wireless signals created by the radios out to be received by individual subscriber units. The transceivers are often located at ground level and are connected to the antennas by coaxial cables. Because of the short wavelength of the frequencies assigned by the FCC for wireless services, the antennas require line-of-sight paths for their signals to propagate well and so are installed at some height above ground. The antennas are designed to concentrate their energy toward the horizon, with very little energy wasted toward the sky or the ground. This means that it is generally not possible for exposure conditions to approach the maximum permissible exposure limits without being physically very near the antennas. Computer Modeling Method The FCC provides direction for determining compliance in its Office of Engineering and Technology Bulletin No. 65, “Evaluating Compliance with FCC-Specified Guidelines for Human Exposure to Radio Frequency Radiation,” dated August 1997. Figure 2 describes the calculation methodologies, reflecting the facts that a directional antenna’s radiation pattern is not fully formed at locations very close by (the “near-field” effect) and that at greater distances the power level from an energy source decreases with the square of the distance from it (the “inverse square law”). This methodology is an industry standard for evaluating RF exposure conditions and has been demonstrated through numerous field tests to be a conservative prediction of exposure levels. Site and Facility Description Based upon information provided by T-Mobile, including construction drawings by Synergy Advantage Engineers, dated August 25, 2021, that carrier presently has six directional panel antennas installed on the 78-foot steel pole, configured to resemble a pine tree, sited at the south end of the running track in Benicia Park, behind the Rohnert Park Boys & Girls Club located at 7450 Santa Barbara Drive in Rohnert Park. T-Mobile proposes to remove those antennas and to install six directional panel antennas – three each RFS Model APXVAALL24_43-U-NA20 and Ericsson Model AIR6419* – at the same locations. The RFS and Ericsson antennas would employ 2° and up to 19° downtilt, respectively, would be mounted at an effective height of about 62 feet above ground, and would be oriented in identical pairs toward 15°T, 135°T, and 245°T. The maximum effective radiated power in any direction would be 75,230 watts, representing simultaneous operation at 59,310 watts for * Based on information received from T-Mobile, subsequent to the date of the drawings. T-Mobile West LLC • Base Station No. BA10451A 7450 Santa Barbara Drive • Rohnert Park, California B4NJ Page 3 of 4 ©2022 BRS,† 6,960 watts for AWS, 4,780 watts for PCS, 880 watts for 700 MHz, and 3,300 watts for 600 MHz service. Presently located higher on the pole are similar antennas for use by AT&T Mobility. For the limited purpose of this study, it is assumed that AT&T is operating from CommScope Model SBNHH-1D65B directional panel antennas mounted at an effective height of about 69½ feet above ground, employing up to 6° downtilt. The maximum effective radiated power in any direction is assumed to be 25,300 watts, representing simultaneous operation at 3,900 watts for WCS, 6,200 watts for AWS, 5,700 watts for PCS, 2,600 watts for cellular, and 6,900 watts for 700 MHz service. It is noted that AT&T may upgrade its base station in the future to operate on additional frequency bands, at which time an updated evaluation should be made to consider the cumulative impact on compliance with FCC exposure limits. It is noted that Sprint (now part of T-Mobile) has had base station antennas on a pole about 290 feet to the southeast, at the baseball field. It is assumed that Sprint is no longer using that facility; should it be put into use by another carrier, an updated evaluation should be made to consider the cumulative impact on compliance with FCC exposure limits. Study Results For a person anywhere at ground, the maximum RF exposure level due to the proposed T-Mobile operation by itself is calculated to be 0.16 mW/cm2, which is 16% of the applicable public exposure limit. The maximum calculated cumulative level at ground, for simultaneous operation of both carriers, is 19% of the public exposure limit. The maximum calculated cumulative level at the second-floor elevation of any nearby building‡ is 15% of the public limit. Maximum calculated cumulative levels exceed the FCC limits on trees within 150 feet to the southeast and southwest, as shown in Figure 3, at heights above 35 feet. It should be noted that these results include several “worst-case” assumptions and therefore are expected to overstate actual power density levels. † The manufacturer reports that the antenna transmits 75% of the time in this band; this factor is incorporated into the calculations. AT&T recommends including a statistical factor reducing the power to 32% of maximum to account for spatial distribution of served users, based on the United Nations International Telecommunication Union ITU-T Series K, Supplement 16, dated May 20, 2019. ‡ Including the two-story residential building located at least 130 feet to the west, based on photographs from Google Maps. T-Mobile West LLC • Base Station No. BA10451A 7450 Santa Barbara Drive • Rohnert Park, California B4NJ Page 4 of 4 ©2022 RF Safety Plan Due to their mounting location and height, the T-Mobile antennas would not be accessible to unauthorized persons, and so no measures are necessary to comply with the FCC public exposure guidelines. It is presumed that the two carriers, as FCC licensees, take adequate steps to ensure that their employees or contractors receive appropriate training and comply with FCC occupational exposure guidelines whenever work is required near the antennas themselves. To prevent exposures in excess of the FCC guidelines, it is recommended that T-Mobile and AT&T coordinate with the City to arrange for prior shutdown of their base stations when access by workers is needed at heights above 35 feet on the tall trees within 150 feet to the southeast and southwest. Conclusion Based on the information and analysis above, it is the undersigned’s professional opinion that the proposed operation of the T-Mobile West LLC base station located at 7450 Santa Barbara Drive in Rohnert Park, California, will comply with the prevailing standards for limiting public exposure to radio frequency energy and, therefore, will not for this reason cause a significant impact on the environment. The highest calculated level in publicly accessible areas is much less than the prevailing standards allow for exposures of unlimited duration. This finding is consistent with measurements of actual exposure conditions taken at other operating base stations. Coordinating base station shutdown with the City is recommended to establish compliance with occupational exposure limits. Authorship The undersigned author of this statement is a qualified Professional Engineer, holding California Registration Nos. E-13026 and M-20676, which expire on June 30, 2023. This work has been carried out under his direction, and all statements are true and correct of his own knowledge except, where noted, when data has been supplied by others, which data he believes to be correct. William F. Hammett, P.E. 707/996-5200 November 3, 2022 FCC Guidelines Figure 1 1000 100 10 1 0.1 0.1 1 10 100 103 104 105 Occupational Exposure Public Exposure PCS CellFM PowerDensity(mW/cm2)FCC Radio Frequency Protection Guide The U.S. Congress required (1996 Telecom Act) the Federal Communications Commission (“FCC”) to adopt a nationwide human exposure standard to ensure that its licensees do not, cumulatively, have a significant impact on the environment. The FCC adopted the limits from Report No. 86, “Biological Effects and Exposure Criteria for Radiofrequency Electromagnetic Fields,” published in 1986 by the Congressionally chartered National Council on Radiation Protection and Measurements (“NCRP”). Separate limits apply for occupational and public exposure conditions, with the latter limits generally five times more restrictive. The more recent standard, developed by the Institute of Electrical and Electronics Engineers IEEE C95.1-, “SafetyLevels with Respect to Human Exposure to &MFDUSJD .BHOFUJD BOE Electromagnetic Fields, )[ to300 GHz,” includes similar limits. These limits apply for continuous exposures from all sources andare intended to provide a prudent margin of safety for all persons, regardless of age, gender, size, orhealth. As shown in the table and chart below, separate limits apply for occupational and public exposure conditions, with the latter limits (in italics and/or dashed) up to five times more restrictive: Frequency Electromagnetic Fields (f is frequency of emission in MHz) Applicable Range (MHz) Electric Field Strength (V/m) Magnetic Field Strength (A/m) Equivalent Far-Field Power Density (mW/cm2) 0.3 – 1.34 614 614 1.63 1.63 100 100 1.34 – 3.0 614 823.8/ f 1.63 2.19/ f 100 180/ f2 3.0 – 30 1842/ f 823.8/ f 4.89/ f 2.19/ f 900/ f2 180/ f2 30 – 300 61.4 27.5 0.163 0.0729 1.0 0.2 300 – 1,500 3.54 f 1.59 f f /106 f /238 f/300 f/1500 1,500 – 100,000 137 61.4 0.364 0.163 5.0 1.0 Frequency (MHz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© RFE.CALCTM Calculation Methodology Assessment by Calculation of Compliance with FCC Exposure Guidelines Calculation Methodology Figure 2 ©202 180 θ BW × 0.1 × Pnet π × D × h 0.1 x 16 x n x P x h2 0.1 × 16 × η × Pnet π × h 2 net BW 180 0.1 x Pnetx θ 180 θ BW × 0.1 × Pnet π × D × hx D x h 2.56 x 1.64 x 100 x RFF2 x ERP 4 x x D2 180 θ BW × 0.1 × Pnet π × D × hS = qBW Hammett & Edison has incorporated the FCC Office of Engineering and Technology Bulletin No. 65 (“OET-65”) formulas (see Figure 1) in a computer program that calculates, at millions of locations on a grid, the total expected power density from any number of individual radio frequency sources. The program uses the specific antenna patterns from the manufacturers and allows for the inclusion of uneven terrain in the vicinity, as well as any number of nearby buildings of varying heights, to obtain accurate projections of RF exposure levels. The program can account for spatial-averaging when antenna patterns are sufficiently narrow, and time- averaging is typically considered when operation is in single-frequency bands, which require time-sharing between the base station and the subscriber devices. OET-65 provides this formula for calculating power density in the far-field from an individual RF source: in mW/cm2power density where ERP = total Effective Radiated Power (all polarizations), in kilowatts, RFF = three-dimensional relative field factor toward point of calculation, and D = distance from antenna effective height to point of calculation, in meters. The factor of 2.56 accounts for the increase in power density due to reflections, assuming a reflection coefficient of 1.6 (1.6 x 1.6 = 2.56). This factor is typically used for all sources unless specific information from FCC filings by the manufacturer indicate that a different reflection coefficient would apply. The factor of 1.64 is the gain of a half-wave dipole relative to an isotropic radiator. The factor of 100 in the numerator converts to the desired units of power density. Because antennas are not true “point sources,” their signal patterns may not be fully formed at close distances and so exposure levels may be lower than otherwise calculated by the formula above. OET-65 recommends the cylindrical model formula below to account for this “near-field effect”: in mW/cm2 power density S = where Pnet = net power input to antenna, in watts, = half-power beamwidth of antenna, in degrees, D = distance from antenna effective height to point of calculation, in meters, and h = aperture height of antenna, in meters. The factor of 0.1 in the numerator converts to the desired units of power density. OET-65 confirms that the “crossover” point between the near- and far-field regions is best determined by finding where the calculations coincide from the two different formulas, and the program uses both formulas to calculate power density. 180 θ BW × 0.1 × Pnet π × D × h 0.1 x 16 x n x P x h2 0.1 × 16 × η × Pnet π × h 2 net BW 180 0.1 x Pnetx θ 180 θ BW × 0.1 × Pnet π × D × hx D x h 2.56 x 1.64 x 100 x RFF2 x ERP 4 x x D2 180 θ BW × 0.1 × Pnet π × D × hS = qBW 180 θ BW × 0.1 × Pnet π × D × h 0.1 x 16 x n x P x h2 0.1 × 16 × η × Pnet π × h 2 net BW 180 0.1 x Pnetx0 180 θ BW × 0.1 × Pnet π × D × hx D x h 2.56 x 1.64 x 100 x RFF2 x ERP 4 x x D2 180 θ BW × 0.1 × Pnet π × D × hS = T-Mobile West LLC • Base Station No. BA10451A 7450 Santa Barbara Drive • Rohnert Park, California Calculated Cumulative RF Exposure Levels B4NJ Figure 3 Recommended Mitigation Measure 2022c • Coordinate with City for prior shutdown of base stations for tree work above 35 feet Aerial photograph from Google Maps. T-Mobile antenna groups (AT&T antenna groups above)Northtall trees within 150 feet FEET 100100 2000 Terms as of 2023, monthly: $5,356.73, yearly: $64,280.72, 4% escalation per year 30 year agreement, 2021 - 2051 Monthly Rent Formula Yearly Formula 2021 4,952.59$ 59,431.08$ 2022 5,150.70$ 61,808.40$ 2023 5,356.73$ 64,280.76$ =B6*12 Agreement reinstated 2024 5,571.00$ =B6*1.04 66,851.99$ =B7*12 2025 5,793.84$ =B7*1.04 69,526.07$ =B8*12 2026 6,025.59$ =B8*1.04 72,307.11$ =B9*12 2027 6,266.62$ =B9*1.04 75,199.40$ =B10*12 2028 6,517.28$ =B10*1.04 78,207.37$ =B11*12 2029 6,777.97$ =B11*1.04 81,335.67$ =B12*12 2030 7,049.09$ =B12*1.04 84,589.09$ =B13*12 2031 7,331.05$ =B13*1.04 87,972.66$ =B14*12 2032 7,624.30$ =B14*1.04 91,491.57$ =B15*12 2033 7,929.27$ =B15*1.04 95,151.23$ =B16*12 2034 8,246.44$ =B16*1.04 98,957.28$ =B17*12 2035 8,576.30$ =B17*1.04 102,915.57$ =B18*12 2036 8,919.35$ =B18*1.04 107,032.19$ =B19*12 2037 9,276.12$ =B19*1.04 111,313.48$ =B20*12 2038 9,647.17$ =B20*1.04 115,766.02$ =B21*12 2039 10,033.05$ =B21*1.04 120,396.66$ =B22*12 2040 10,434.38$ =B22*1.04 125,212.52$ =B23*12 2041 10,851.75$ =B23*1.04 130,221.03$ =B24*12 2042 11,285.82$ =B24*1.04 135,429.87$ =B25*12 2043 11,737.26$ =B25*1.04 140,847.06$ =B26*12 2044 12,206.75$ =B26*1.04 146,480.94$ =B27*12 2045 12,695.02$ =B27*1.04 152,340.18$ =B28*12 2046 13,202.82$ =B28*1.04 158,433.79$ =B29*12 2047 13,730.93$ =B29*1.04 164,771.14$ =B30*12 2048 14,280.17$ =B30*1.04 171,361.99$ =B31*12 2049 14,851.37$ =B31*1.04 178,216.46$ =B32*12 2050 15,445.43$ =B32*1.04 185,345.12$ =B33*12 2051 16,063.24$ =B33*1.04 192,758.93$ =B34*12 Monthly Avg 9,478.37$ Yearly Avg 113,740.41$ Total Paid 3,525,952.62$ Meeting Date: October 10, 2023 Department: Public Works Submitted By: Mark Hendersen, Acting Director of Public Works Prepared By: Angie Smith, Purchasing Agent Agenda Title: Authorize the Purchase of Two (2) John Deere Mowers for Public Works not to exceed $160,000; and Authorize the City Manager to Execute Purchase Documentation RECOMMENDED ACTION: Authorize the Purchase of Two (2) John Deere 1600 Turbo Commercial 10’ Wide Area Mowers for the Public Works, Parks Division not to exceed $160,000; and Authorize the City Manager to Execute Purchase Documentation BACKGROUND: The fiscal year 2023-24 Public Works budget includes funding for the purchase of two (2) new Commercial 10’ Wide Area Mowers for Parks. These mowers will replace the current 2015 Jacobsen 16’ Wide Area Mower. The Jacobsen mower has reached its life expectancy of 10 years and is now obsolete in the United States. Parts are no longer available to maintain existing mower. ANALYSIS: Since there is only one manufacturer of 16’ wide area mowers at a price range of $185K. Staff researched options and determined buying two (2) 10’ wide area mowers from a local distributor would be in the best interest of the City. Belkorp has a store in Santa Rosa CA, that can provide the City with customer service, support and parts the same day. Purchasing two 10’ wide area mowers will provide an additional 4’ of mowing deck and allow the City to mow over 150 acres of turf in a more timely efficient manner. Per the City’s Purchasing policy, the City can purchase equipment through a Cooperative Purchase Agreement with Sourcewell National Joint Powers Alliance (NJPA), per Contract #110719-JDC with John Deere. The Factory Authorized Northern California Dealer for John Deere is Belkorp Ag, LLC of Stockton, CA. The NJPA negotiates for public agencies to receive the lowest pricing for thousands of parts, vehicles and equipment. Staff is recommending the purchase of Two (2) John Deere Commercial Wide Area Mowers from Belkorp Ag, LLC of Stockton, CA for a total amount not to exceed $160,000 using the NJPA’s negotiated pricing. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Goal C: Ensure the delivery of public services. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT OPTIONS CONSIDERED: 1. Recommended Option: Staff recommends the purchase of Two (2) John Deere Commercial Wide Area Mowers from Belkorp Ag, LLC of Stockton, CA for a total amount not to exceed $160,000 using the NJPA’s negotiated pricing. 2. Alternative: Council may consider not making this purchase. Staff does not recommend this option as the equipment is needed by the Department of Public Works to deliver services in a more timely efficient manner. FISCAL IMPACT/FUNDING SOURCE: The purchase of the two (2) John Deere 1600 Turbo Commercial 10’ Wide Area Mowers will be funded through the City’s Vehicle Replacement Fund which has $185,000 budgeted for the purchase. The requested not-to-exceed amount of $160,000 will cover any unforeseen costs for taxes or delivery fees. Acting Department Head Approval Date: 10-4-2023 (Hendersen) Finance Approval Date: 10-4-2023 (Hopley) City Manager Approval Date: 10-5-2023 (Piedra) City Attorney Approval Date: N/A Attachments: 1. Belkorp Ag, LLC Quote Date: 05 July 2023 Offer Expires: 05 August 2023 Confidential 29168883Quote Id: Prepared For: CITY OF ROHNERT PARK PARKS & RECREATION Prepared By:Craig Watters Belkorp Ag, LLC 1120 W Charter Way Stockton, CA 95206 Tel: 209-944-5714 Mobile Phone: 707-738-8439 Fax: 209-942-4346 Email: cwatters@belkorpag.com EXHIBIT A Salesperson : X ______________Accepted By : X ______________ Confidential Quote Summary Prepared For: CITY OF ROHNERT PARK PARKS & RECREATION5401 SNYDER LNROHNERT PARK, CA 94928 Prepared By: Craig WattersBelkorp Ag, LLC1120 W Charter WayStockton, CA 95206Phone: 209-944-5714Mobile: 707-738-8439cwatters@belkorpag.com Quote Id:29168883 05 July 2023 03 October 2023 Created On: Last Modified On: Expiration Date:05 August 2023 Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 1600 Turbo TerrainCut Commercial Wide-Area Mower with 2-Post Folding ROPS $ 90,965.11 $ 71,166.18 X 1 = $ 71,166.18 JOHN DEERE 1600 Turbo TerrainCut Commercial Wide-Area Mower with 2-Post Folding ROPS $ 90,965.11 $ 71,166.18 X 1 = $ 71,166.18 Equipment Total $ 142,332.36 Quote Summary Equipment Total $ 142,332.36 CA Tire Fee $ 14.00 Convenience CC Fee two and half percent $ 0.00 SubTotal $ 142,346.36 Sales Tax - (9.00%)$ 12,749.41 Est. Service Agreement Tax $ 0.00 Total $ 155,095.77 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 155,095.77 Selling Equipment Quote Id: 29168883 Customer:CITY OF ROHNERT PARK PARKS & RECREATION Confidential JOHN DEERE 1600 Turbo TerrainCut Commercial Wide-Area Mower with 2- Post Folding ROPS Hours: Stock Number: Suggested List $ 90,965.11 Selling Price $ 71,166.18 Code Description Qty Unit Extended 0737TC 1600 Turbo TerrainCut Commercial Wide-Area Mower with 2-Post Folding ROPS 1 $ 89,629.00 $ 89,629.00 Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 $ 0.00 183N JDLink™ Modem 1 $ 0.00 $ 0.00 0443 US English w/ Spanish (Bi-Lingual) Operator's Manual 1 $ 0.00 $ 0.00 Standard Options Total $ 0.00 Value Added Services Total $ 0.00 Other Charges Freight 1 $ 600.00 $ 600.00 Setup 1 $ 400.00 $ 400.00 MDF 1 $ 336.11 $ 336.11 Other Charges Total $ 1,336.11 Suggested Price $ 90,965.11 Customer Discounts Customer Discounts Total $ -19,798.93 $ -19,798.93 Total Selling Price $ 71,166.18 JOHN DEERE 1600 Turbo TerrainCut Commercial Wide-Area Mower with 2- Post Folding ROPS Hours: Stock Number: Suggested List $ 90,965.11 Selling Price $ 71,166.18 Code Description Qty Unit Extended 0737TC 1600 Turbo TerrainCut Commercial Wide-Area Mower with 2-Post Folding ROPS 1 $ 89,629.00 $ 89,629.00 Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 $ 0.00 183N JDLink™ Modem 1 $ 0.00 $ 0.00 Selling Equipment Quote Id: 29168883 Customer:CITY OF ROHNERT PARK PARKS & RECREATION Confidential 0443 US English w/ Spanish (Bi-Lingual) Operator's Manual 1 $ 0.00 $ 0.00 Standard Options Total $ 0.00 Value Added Services Total $ 0.00 Other Charges Freight 1 $ 600.00 $ 600.00 Setup 1 $ 400.00 $ 400.00 MDF 1 $ 336.11 $ 336.11 Other Charges Total $ 1,336.11 Suggested Price $ 90,965.11 Customer Discounts Customer Discounts Total $ -19,798.93 $ -19,798.93 Total Selling Price $ 71,166.18 ITEM NO. 7.E. 1 Meeting Date: October 10, 2023 Department: Development Services Submitted By: Marcela Piedra, City Manager Prepared By: Mary Grace Pawson, Planning Manager Agenda Title: Receive an Update on Modifications to General Plan 2040 to Accommodate the Expansion of the Federated Indians of Graton Rancheria’s (FIGR’s) Reservation and Adopt a Resolution Approving the First Amendment to the Master Agreement with Mintier Harnish in the Amount of $80,723.00 For Preparation of an Update to the General Plan and Authorizing the City Manager to Execute the Agreement RECOMMENDED ACTION: 1. Receive an update on modifications to General Plan 2040 that are necessary to accommodate the expansion of FIGR’s Reservation; and 2. Adopt a resolution authorizing a contract amendment with Mintier Harnish LP in the amount of $80,723 to complete these modifications. BACKGROUND: On March 27, 2018, the City Council approved a Master Agreement with Mintier Harnish, to complete a comprehensive update to the City’s General Plan. The updated General Plan (General Plan 2040), which serves as the blueprint for the City’s future growth, has been drafted and is available on the web site at https://envisionrp.com/. The draft General Plan 2040 includes all mandatory General Plan elements, and optional elements related to community design; economic development; racial, social and environmental justice; and climate change. In May of this year, the US Department of the Interior accepted an additional 73.82 acres in to trust on behalf of the Federated Indians of Graton Rancheria (FIGR). This expands the size of the tribal reservation from 254 acres to approximately 300 acres. Of the approximately 74 acres, 66 acres are within the City limits of Rohnert Park and included in either the Northwest or Wilfred Dowdell Specific Plan Area. The draft General Plan 2040 had these parcels designated for future business park and commercial purposes. With the expansion of FIGR’s reservation, the City no longer has land use control of this area and General Plan 2040 and its accompanying environmental impact report must be modified to remove these parcels from the city’s land use inventory. To accurately represent the new boundaries of tribal reservation in the General Plan policy document, and to complete related adjustments to the environmental analysis, an amended scope of work is necessary. Staff proposes an amendment to the contract with our current Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 7.E. 2 general plan consultant team to do this work. ANALYSIS: As outlined above, the Bureau of Indian Affairs has approved an expansion of FIGR’s reservation which includes approximately 66 acres within the City limits, as identified in blue hatch on Figure 1. The Bureau of Indian Affair’s Notice of this expansion states that the Tribe anticipates “using it [the lands] as a buffer against uncontrolled development surrounding the Tribe's reservation, as well as for the conservation and preservation of threatened and endangered species, wetlands, other environmental values, and gardening activities that support tribal citizens and the local community.” Figure 1 Extent of Expanded FIGR Reservation within Rohnert Park To accurately represent the extent of the reservation and the reduced scope of the City’s development in both General Plan 2040 and its environmental impact report, updates to the draft General Plan are required. The current approved contract for the General Plan and its environmental impact report is for an amount of $1,141,207. While this amount is adequate to complete the current scope of work, additional funds are needed to modify the draft General Plan 2040 and environmental impact report to reflect the expanded FIGR reservation and reduced scope of City development. Work includes revisions to traffic, air quality and greenhouse gas models, to reflect the reduced scope of development, as well as comprehensive map and text changes throughout both draft General Plan 2040 and the administrative Draft EIR and responding to comments from staff. The scope Expanded Reservation ITEM NO. 7.E. 3 of work provided as Exhibit A to the amendment agreement (Attachment 1) allows for this additional analysis. The Mintier Harnish team has provided a proposal of $80,723 to complete this work. Staff has reviewed the proposal and concluded it reflects a reasonable level of effort for the required work. SCHEDULE AND NEXT STEPS: Staff has begun working with the consultant team to implement the changes to the draft General Plan Policy document and administrative draft EIR. Based on the work that needs to be done and requirements for intergovernmental consultation with FIGR, staff anticipates the following schedule for General Plan adoption. • Late November 2023: Revised General Plan Policy document available for public review • Late December 2023: Administrative Draft EIR complete • January – mid-February 2024: FIGR consultation • Late February 2024: Draft EIR complete • March-April 2024: Draft EIR circulated for public review • May -June 2024: Respond to comments on Draft EIR and prepare Final EIR and General Plan Policy document • July 2024: Planning Commission review of Final EIR and General Plan policy Document • August 2024: City Council review and adoption of Final EIR and General Plan Policy document STRATEGIC PLAN AND COUNCIL PRIORITY ALIGNMENT: The recommended action is consistent with the City Council’s strategic priority to complete the General Plan update. It is also consistent with Strategic Plan Goal D – Continue to Develop a Vibrant Community. OPTIONS CONSIDERED: None. The expansion of FIGR’s reservation removed approximately 66 acres from the City’s land use inventory. The City has no authority over the territory, and it is necessary to update General Plan 2040 and its environmental impact report to reflect this change. FISCAL IMPACT/FUNDING SOURCE: The fiscal impact of the recommended action is $80,723, and it will increase the total General Plan contract from $1,141,207 to $1,221,930. The addition funding would cover the activities summarized below. Task Modifications Labor Cost Policy Document Revisions $10,000.00 Task 5.11 Climate Change Element $8,326.00 Task 6.3 Administrative Draft Program EIR $38,802.00 Task 8.1 Project Management $7,438.00 ITEM NO. 7.E. 4 Task 9 Transportation Modeling $16,157.00 Total $80,723.00 The funding source for the action is the General Plan Maintenance Fund (Fund 4112). The approved budget for Fund 4112 Fiscal Year 23-24 includes a$175,000 expenditure for the General Plan Update. This approved budget is sufficient to cover the proposed contract amendment. Department Head Approval Date: Finance Director Approval Date: 09/21/2023 City Attorney Approval Date: 07/27/2023 City Manager Approval Date: 10/05/2023 Attachments: 1. Resolution of the City Council of the City of Rohnert Park Approving the First Amendment to the Master Agreement with Mintier Harnish LP for Preparation of an Update to the General Plan in the Amount of $80,723 and Authorizing the City Manager to Execute the Agreement 2. Exhibit A to Resolution – First Amendment to the Master Agreement with Mintier Harnish LP for Completion of the General Plan Project RESOLUTION NO. 2023-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE FIRST AMENDMENT TO THE MASTER AGREEMENT WITH MINTIER HARNISH LP FOR PREPARATION OF AN UPDATE TO THE GENERAL PLAN IN THE AMOUNT OF $80,723, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the Rohnert Park General Plan 2020 was prepared to provide the City’s planning vision for approximately 20 years and this planning period has past and an update to the General Plan is needed; and WHEREAS, the City’s current General Plan requires revisions and additions to address changes in State law, the 2017 Office of Planning and Research General Plan Guidelines, and contemporary planning practice; and WHEREAS, the City’s contracting practices are governed by its Purchasing Policy; and WHEREAS, in accordance with the Purchasing Policy, staff solicited proposals from qualified planning firms in 2017 and selected Mintier Harnish to prepare an update to the General Plan; and WHEREAS, on March 27, 2018, the City Council authorized and approved an agreement with Mintier Harnish for an update to City’s General Plan for a total amount not to exceed $1,141,207. WHEREAS, Mintier Harnish has worked diligently on the General Plan update and has completed a draft of the General Plan 2040 Policy document and an administrative draft of the environmental impact report; and WHEREAS, in May 2023, the U.S. Department of the Interior, Bureau of Indian Affairs notified the City that it had approved an expansion of the Federated Indians of Graton Rancheria’s (FIGR’s) reservation that includes approximately 66 acres within the City limits of Rohnert Park, that had been designated as portions of the Northwest and Wilfred Dowdell Specific Plan Areas; and WHEREAS, the expansion of FIGR’s reservation removes this territory from the City’s land use inventory and necessitates updates to draft General Plan 2040 and its environmental impact report to reflect the reduced City land use inventory; and WHEREAS, in accordance with the City’s Purchasing Policy, Mintier Harnish has provided a proposal of $80,723 to make the necessary changes to draft General Plan 2040 and the administrative draft environmental impact report; and WHEREAS, staff has reviewed the proposal and finds that it reasonably reflects the additional mapping updates and land use and environmental analysis services necessary to reflect the change in the City’s land use inventory. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the First Amendment to the agreement by and between Mintier Harnish LP, a Limited Partnership, and the City of Rohnert Park, a municipal corporation to increase the contract amount by $80,723.00, to a total not to exceed amount of $1,221,930. Resolution 2023-075 Page 2 of 2 BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park, including execution, the First Amendment attached hereto as Exhibit A, subject to minor modifications approved by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this 24th day of October, 2023. CITY OF ROHNERT PARK ____________________________________ Samantha Rodriguez, Mayor ATTEST: _____________________________ Sylvia Lopez Cuevas, City Clerk ELWARD: _________ GIUDICE: _________SANBORN: _________ HOLLINGSWORTH ADAMS: _________ RODRIGUEZ: _________ AYES: ( ) NOES: ( ) ABSENT: ( ) ABSTAIN: ( ) Attachments: Exhibit A 1 FIRST AMENDMENT TO THE MASTER AGREEMENT WITH MINTIER HARNISH LP FOR COMPLETION OF THE GENERAL PLAN PROJECT This First Amendment to the Agreement between the City of Rohnert Park (“City”) and Mintier Harnish LP (“Consultant”), for increased compensation and amended scope of work for the General Plan Update Project (“First Amendment”) is entered into as of the _________ day of ___________________, 2023, (“Effective Date”), by and between City and Consultant. RECITALS A. City and Consultant are parties to that certain Agreement entitled “Master Agreement for Consultant Services” (the “Agreement”) dated March 27, 2018, and authorized through Resolution No. 2018-042 approved by the City Council on March 27, 2018, for the amount of $1,141,207. B. The City has recently received notice that sixty-six (66) acres within the City limits and currently included in the General Plan update, have been taken into trust for the Federated Indians of Graton Rancheria (FIGR) and are no longer part of the City’s land use inventory. C. This change in the City’s land use inventory requires updates to the draft General Plan Policy document and administrative draft environmental impact report that have been completed by the Consultant. D. The Consultant has prepared a scope of work and fee estimate for an additional $80,723 to complete the mapping updates and land use and environmental analysis services related to the recently expanded tribal trust lands of the Federated Indians of Graton Rancheria. E. When adopted in 2018, the Master Agreement included a deadline of December 31, 2020, for completion of the project. By mutual agreement of the Consultant and the City, have extended the deadline three times, as permitted by the Agreement. The most recent extension set December 31, 2023, as the project completion deadline. AGREEMENT NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby amend the Master Agreement as follows: 1. Amendment to Scope of Work. The tasks and outcomes authorized by this First Amendment presented in Exhibit A1, shall augment the scope of work in Exhibit A of the Master Agreement dated March 27, 2018. 2. Compensation. Consultant shall perform the services described in the Master Agreement, as modified by this First Amendment, for a total not-to-exceed compensation amount of One Million Two Hundred Twenty One Thousand Nine Hundred Thirty Dollars ($1,221,930), an increase of Eighty Thousand Seven Hundred Twenty Three Dollars ($80,723.00) from the original agreement. 3. Term. The term of the agreement shall be extended to December 31, 2024. Exhibit A1 Scope of Work General Plan and Program EIR Revisions in Response to the Federated Indians of Graton Rancheria Boundary Changes. The following scope and budget amendment addresses revisions to the General Plan and Program EIR resulting from the Federated Indians of Graton Rancheria boundary changes. The revisions include (1) acknowledging the successful fee-to-trust application submitted by the Federated Indians of Graton Rancheria, which removed 20 parcels from the City’s jurisdiction, (2) address map and text changes to the General Plan Policy document, and (3) addressing revisions to mostl chapters of the Administrative Draft EIR. The following scope is related to the need to add additional analysis related to the removal of 20 parcels from the City’s jurisdiction, including text and figure revisions, new modeling of technical analyses, and updating the buildout assumptions throughout the EIR. These tasks also include addressing City comments that require further revisions and updates to the Administrative Draft EIR, as the City’s review of the January 2023 updated Administrative Draft EIR extended beyond track change revisions made by Rincon and necessitate additional time and effort to address. Policy Document Revisions All figures and graphic illustrations that include the Rancheria area must be revised and replaced in the Policy Document. We understand that City staff will be responsible for revising all GIS layers. The consultant team will be responsible for all revisions to graphics and illustrations. We will also review all introductory text, goals, policies, and programs to identify text potential changes. We will identify all potential changes for City staff consideration. Following City staff review, as well as completion of the figure and graphic illustration revisions, we will prepare a complete revised Policy Document. Task 5.11 Climate Change Element Update The greenhouse gas (GHG) analysis prepared for the Climate Element includes the development of a GHG emissions forecast that is dependent on the growth projections for the City, including jobs, population and housing stock. The land use changes and final Housing Element update zoning changes may result in changes to housing stock in the City as well as population and job projections. As such, Rincon will update the GHG analysis forecast, the GHG analysis report and Climate Change Element to reflect the modified City boundaries and demographic data. Additionally, since the time of completion of the GHG analysis and Climate Change Element, the California Air Resources Board (CARB) has released OFFROAD2021 model for forecasting GHG emissions from off-road transportation. As part of this release CARB issued recognition of issues with OFFROAD2017 resulting in inaccurate estimations of emissions from off-road transportation. CARB guidance recommends updating existing analysis originally prepared with OFFROAD2017 with OFFROAD2021. As part of this task, Rincon will also update the analysis of off-road transportation emissions using OFFROAD2021 model to replace the data from the OFFROAD2017 model. In the previous analysis, on-road emissions were forecasted using VMT values that were based on the land use in the previous General Plan. As described in further detail in Task 9, the transportation modeling will be updated to reflect the land use changes and modified City boundaries which may result in changes to the VMT. As such, to ensure that the forecasted GHG analysis is reflective of the General Plan update, Rincon proposes as part of this task to update the GHG analysis utilizing the updated transportation modeling VMT values. Task 6.3 Administrative Draft Program EIR This task includes time for Rincon to revise the working version Administrative Draft EIR to address the City’s revisions, provided in April-June 2023, as well as address changes associated with the most recent tribal lands boundary. The budget for this task encompasses revisions to the Administrative Draft EIR that have been completed to date, which were above and beyond the assumptions in Rincon’s approved scope of work. The following summary indicates the anticipated level of effort to address these revisions: • Executive Summary: Update as needed to reflect the changes throughout the EIR. • Section 1, Introduction: Add in consultation summary to Table 1-2, to be provided by the City. Add in an explanation of updates to the General Plan since publication of the NOP. • Section 2, Project Description: Address City comments, update buildout projections, and update the narrative as needed. We assume that the City will provide updated buildout estimates for inclusion in the EIR. Update two figures to reflect the most recent tribal lands and updated land use scenario. • Section 3, Environmental Setting: No substantial revisions. • Section 4, Environmental Impact Analysis: Address City comments. • Section 4.1, Aesthetics: Address City comments, including substantial revisions related to the existing setting narrative and Specific Plan descriptions. Update General Plan policy references as needed. • Section 4.2, Air Quality: Update analysis with the 2022 BAAQMD CEQA Guidelines. Update General Plan policy references and buildout numbers as needed. Update VMT calculations with updated modeling results. 2 • Section 4.3, Biological Resources: Address City comments, update General Plan policy references and buildout numbers as needed. • Section 4.4, Cultural Resources: Address City comments, including substantial edits to the impact analysis. • Section 4.5, Energy: Address City comments, including substantial revisions to the impact discussion. Update General Plan policy references and buildout numbers as needed. Update one figure to reflect the revised plan area boundary. Update energy calculations to reflect the updated CalEEMod modeling results. • Section 4.6, Geology and Soils: Address City comments, including substantial revisions to the impact discussion. Update General Plan policy references and buildout numbers as needed. Generate one new figure to show soil expansiveness ratings. • Section 4.7, Greenhouse Gas Emissions: Address City comments, including revisions to the impact discussion. Re-calculate operational GHG emission to reflect changes to the land use scenario. Update General Plan policy references and buildout numbers as needed. • Section 4.8, Hazards and Hazardous Materials: Address City comments. Update General Plan policy references and buildout numbers as needed. • Section 4.9, Hydrology and Water Quality: Address City comments, including substantial revisions to the impact discussion. Update General Plan policy references and buildout numbers as needed. Update one figure to reflect the most recent tribal lands boundary. • Section 4.10, Land Use and Planning: Address City comments. Update General Plan policy references and buildout numbers as needed. • Section 4.11, Noise: Address City comments. Update General Plan policy references and buildout numbers as needed. Update one figure to address City comments. It is assumed that the noise contour maps will not be updated as part of the land use changes. • Section 4.12, Population and Housing: Address City comments. Update General Plan policy references and buildout numbers as needed. • Section 4.13, Public Services and Recreation: Address City comments. Update General Plan policy references and buildout numbers as needed. • Section 4.14, Transportation: Address City comments, including substantial revisions to the existing setting discussion and impact discussion. Update General Plan policy references and buildout numbers as needed. Update three figures to reflect the most recent tribal lands boundary. • Section 4.15, Tribal Cultural Resources: Address City comments, including substantial revisions to the impact discussion for consistency with Section 4.4. • Section 4.16, Utilities and Service Systems: Address City comments, including revisions to the impact discussion. Update General Plan policy references and buildout numbers as needed. Re- calculate water demand and wastewater generation estimates. 3 • Section 4.17, Wildfire: Update General Plan policy references and buildout numbers as needed. Update one figure to reflect the most recent tribal lands boundary. • Section 4.18, Effects Found Not to be Significant: Address City comments, including substantial revisions to the geology and soils analysis. • Section 5, Other CEQA Considerations: Update the section to reflect changes to the project and updated analysis provided in Section 4. • Section 6, Alternatives: Revise the EIR alternatives to reflect the updated General Plan land use scenario. Alternatives to be analyzed include a Workforce Housing Overlay Alternative, consistent with the City’s adopted Housing Element; and a policy-based alternative intended to reduce significant and unavoidable environmental impacts, particularly those associated with vehicle miles traveled (VMT). These alternatives will be developed in close coordination with the City. It is assumed the City will provide buildout estimates associated with both proposed alternatives. • Section 7, References: Update as needed to reflect the changes throughout the EIR. This task also includes time for attendance at additional team meetings to discuss the EIR and approach beyond that in the current authorized scope of work. The additional labor is associated with managing the comments and input provided by the City during the meetings, and ensuring the comments are routed to the appropriate technical staff at Rincon to address and incorporate into the EIR sections. Task 8.1 Project Management The extended project schedule and preparing a third-round Administrative Draft EIR will require additional project management labor beyond that in the current authorized scope of work. The additional labor is associated with standard project management tasks including internal team coordination, budget and schedule management, and project oversight. Task 9 Transportation Modeling Fehr & Peers will update the Sonoma County Transportation Authority (SCTA) travel demand model runs to reflect the modified City boundaries and the final Housing Element update zoning changes. The land use changes (versus previous modeling and forecasting) may result in changes to VMT and traffic volume forecasts in the City of Rohnert Park. The SCTA model runs will be used to compute new VMT estimates for the Current General Plan buildout and Proposed General Plan buildout scenarios; VMT estimates include per capita metrics and VMT by speed bin metrics to support other environmental topic areas. These new VMT values will be input into the EIR Transportation section to update the section to reflect the final land use plans for the City. At this stage, it is not expected that the CEQA VMT conclusions currently in the document will change substantively. The removal of land uses from the area around the Graton Casino hotel will materially affect the roadway segment and intersection volume forecasts previously prepared by Fehr & Peers. Using the updated SCTA model runs, Fehr & Peers will update the study segment and study intersection roadway segment forecasts for the land use system changes covered under this scope of work. Segment and intersection LOS will be updated for these new forecasts. While the policy alternatives will not necessitate additional SCTA model runs, Fehr & Peers will complete an evaluation of these policy alternatives. The review of the policy alternatives will be completed in part 4 5 using the TDM+ tool, which can evaluate Transportation Demand Management (TDM) related strategies. We will analyze up to three policy package alternatives using the TDM+ tool. Fehr & Peers will coordinate with Rincon and the City to update the Administrative Draft EIR Transportation section previously completed by Fehr & Peers. It is anticipated that limited changes would be needed to incorporate the revised VMT analysis into the EIR Transportation section; some additional hours have been provided to respond to City comments on the previously completed EIR Transportation section. The updated traffic volume information would also be input into the General Plan LOS analysis (not for CEQA purposes) to identify if additional transportation network capacity would be needed. Cost Estimate Our estimate for the costs to complete the additional tasks described above is $80,723 as shown in the table below. Cost Estimate General Plan and EIR Revisions Federated Indians of Graton Rancheria Boundary Changes TASK COST Policy Document Revisions $10,000 Task 5.11 Climate Change Element Update $8,326 Task 6.3 Administrative Draft Program EIR $38,802 Task 8.1 Project Management $7,438 Task 9 Transportation Modeling $16,157 TOTAL $80,723 ITEM NO. 8.A. 1 Meeting Date: October 10, 2023 Department: Public Works Submitted By: Mark Hendersen, Acting Director of Public Works Prepared By: Terrie Zwillinger, CIP Program Manager Agenda Title: Consider Introducing by Title Only and Waiving First Reading of Ordinance No. 982, an Ordinance of the City Council of Rohnert Park Amending Rohnert Park Municipal Code Section 10.40.210 to Enact Parking Restriction Changes City Wide RECOMMENDED ACTION: Introduce by title only and waive the first reading of an ordinance amending Municipal Code Section 10.40.210 – Parking Space Marking stating that no vehicle shall be stopped, left standing or parked other than within a single space. BACKGROUND: The City has received numerous calls about safety issues along Santa Alicia Drive and Arlen Drive related to site distance concerns near Santa Alicia Park and John Reed Elementary School. There is concern about the visibility of children crossing streets in areas with cars parked too close to high-use driveways and oversized vehicles blocking views of pedestrians. There is also a need to organize the parking on streets that have a lot of high-density apartments such as Santa Alicia Drive, and one effective method is the use of parking T’s. Parking T’s are a parking organization method where white painted “T’s” are marked on the road, creating parking spaces long enough for normal sized personal vehicles (For example a Ford F-250) to park within a space. The method maximizes the amount of vehicle parking in the area by creating the most amount of spaces, and eliminating the potential for vehicles to park in a location that would leave too small of a space on either side for another car to fit. The City has implemented this method in other areas around town, such as Avram Avenue in anticipation of the 93 unit Bella Creek apartment complex. In an effort to increase the safety of our community, the City of Rohnert Park Public Works Department proposes to add red curb striping and parking T’s along portions of Santa Alicia Drive and Arlen Drive (see Attachment 1, Project Location Map). Adding red curb (no parking zones) adjacent to high use driveways would improve line of sight when entering and exiting the driveways. The placement of parking T’s along non-residential frontages would organize and improve parking. The City’s authority to require vehicles to park in marked stalls is set forth in California Vehicle Code 22508(b), which requires that the City establish restrictions by ordinance. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 8.A. 2 The City of Rohnert Park’s Municipal Code Section 10.40.210 - Parking Space Markings currently reads, “The city traffic engineer is authorized to install and maintain parking space markings to indicate parking spaces adjacent to curbings where authorized parking is permitted. When such parking space markings are placed on the highway, subject to other and more restrictive limitations, no vehicle shall be stopped, left standing or parked other than within a single space unless the size or shape of such vehicle makes compliance impossible.” The Municipal Code Section 10.40.210, as it currently reads, allows oversized vehicles to use multiple parking spaces. Generally, on street parking space markings are placed adjacent to high density house complexes or places of business where parking has a higher perceived value. In order to enforce vehicles that park in a way that utilizes more than one space, the Municipal Code needs to be revised. ANALYSIS: The City held a public meeting on August 16, 2023 and presented the proposal to add red curb striping and parking T’s along Santa Alicia Drive and Alren Drive. Residents of the adjacent apartment complex were in attendance and did not have issues with the proposal. Staff recommends amending Municipal Code Section 10.40.210, as shown below, to allow for better usage of on-street parking facilities by organizing parking to remove unused spaces. Staff proposes the following amendments to Municipal Code Section 10.40.210: “The city traffic engineer is authorized to install and maintain parking space markings on city streets to indicate parking spaces adjacent to curbs curbings where authorized parking is permitted. When such parking space markings are placed on the highway, subject to other and more restrictive limitations, no vehicle shall be stopped, left standing or parked other than within a single marked space unless the size or shape of such vehicle makes compliance impossible.” To implement the proposed municipal code change, the Council must follow a two-step process: 1) introduce by title only and waive the first reading of an ordinance amending the municipal code and 2) waive the second reading and adopt the ordinance. The Ordinance is expected to return to Council for its second reading and adoption on October 24, 2023. If adopted, the changes will take effect 30 days after the adoption of the ordinance. Staff anticipates adding red curb striping and parking T’s along Santa Alicia Drive and Alren Drive before the end of the year. ENVIRONMENTAL ANALYSIS: Environmental Review. This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301c. STRATEGIC PLAN AND COUNCIL PRIORITIES ALIGNMENT: Maintaining enforceable parking on City streets is consistent with Strategic Plan Goal D – Continue to develop a vibrant community. OPTIONS CONSIDERED: 1) Recommended option: Staff recommends waiving the first reading of an ordinance amending Municipal Code Section 10.40.210 – Parking Space Marking stating that no vehicle shall be stopped, left standing or parked other than within a single space. ITEM NO. 8.A. 3 2) Alternative: Staff also considered not amending Municipal Code Section 10.40.210, however this would allow vehicles to take up multiple parking spaces. This option is not recommended. FISCAL IMPACT/FUNDING SOURCE:. There are no new fiscal impacts associated with amending the Municipal Code Section 10.40.210 – Parking Space Marking. Department Head Approval Date: 9/26/23 Finance Director Approval Date: NA City Attorney Approval Date: 9/29/23 City Manager Approval Date: 10/6/23 Attachments: 1. Project Location Map 2. An Ordinance of the City Council of Rohnert Park Amending Section 10.40.210 of the Rohnert Park Municipal Code Parking Space Marking. ITEM NO. _____________ Attachment 1 – Project Location Map ORDINANCE NO. 982 AN ORDINANCE OF THE CITY COUNCIL OF ROHNERT PARK AMENDING SECTION 10.40.210 OF THE ROHNERT PARK MUNICIPAL CODE TO ENACT PARKING RESTRICTION CHANGES CITY WIDE WHEREAS, the City’s authority to require vehicles to park in marked stalls is set forth in California Vehicle Code 22508(b), which requires that the City establish restrictions by ordinance; and WHEREAS, the City of Rohnert Park’s Municipal Code Section 10.40.210 - Parking Space Markings currently allows oversized vehicles to use multiple parking spaces; and WHEREAS, generally, on street parking space markings are placed adjacent to high density housing complexes or places of business where parking has a higher perceived value; and WHEREAS, amending of this municipal code allows for better usage of on street parking facilities by organizing parking to remove unused spaces. NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as follows: SECTION 1. Section 10.40.210 of the Rohnert Park Municipal Code is hereby amended by deleting the current section 10.40.210 and replace that section to read in entirety as follows: “10.40.210 - Parking space markings. The city traffic engineer is authorized to install and maintain parking space markings on City streets to indicate parking spaces adjacent to curbs where authorized parking is permitted. When such parking space markings are placed on the highway, subject to other and more restrictive limitations, no vehicle shall be stopped, left standing or parked other than within a single marked space.” SECTION 2. Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional. SECTION 3. Environmental Review. This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301c. SECTION 4. Effective Date. This Ordinance shall be in full force and effective thirty (30) days after its adoption and shall be published and posted as required by law. This ordinance was introduced by the Council of the City of Rohnert Park on October 10, 2023, and was adopted on October 24, 2023 by the following roll call vote: AYES: NOES: Ordinance No. 982 Page 2 of 2 ABSENT: ABSTAIN: CITY OF ROHNERT PARK __________________________________ Samantha Rodriguez, Mayor ATTEST: ___________________________________ Sylvia Lopez Cuevas, City Clerk APPROVED AS TO FORM: ____________________________________ Michelle Marchetta Kenyon, City Attorney Vanessa Garrett, Director of Public Works 1 2 Parking organization method Maximizes amount of parallel parking spaces on street Length between T’s: Size of an F-150 Labath Avenue Avram Avenue Camino Colegio Santa Alicia Dr (Proposed) Arlen Dr (Proposed) 3 Considerations for Marking Locations: ◦Adjacent to multi-family where individual garages are not available ◦Noticeable overflow of vehicles 4 ◦Adjacent to multi-family where individual garages/ driveways for off-street car storage are not available ◦Noticeable overflow of vehicles ◦Public outreach done 5 Santa Alicia Dr. Arlen Dr. Project Scope •Red curb painting at park/school driveways •Red curb painting at intersections •Parking T’s throughout streets City Traffic Engineer can place parking markings on street. No vehicle shall be stopped, left standing or parked other than within a single space unless the size or shape of such vehicle makes compliance impossible ◦Enforcement not possible for vehicles that take up two spaces 6 Most recreational vehicles Fifth wheels Commercial vehicles ◦Boom trucks ◦Trucks with trailer attachments on them 7 All sedans Standard sized trucks All cars and trucks surveyed recently on Santa Alicia Drive and Arlen Drive are able to park within standard parking markings proposed 8 9 no vehicle shall be stopped, left standing or parked other than within a single marked space unless the size or shape of such vehicle makes compliance impossible.” Next steps ◦Second Ordinance reading October 24th ◦Enforceable November 24th 10 Waive first reading and adopt ordinance as proposed 11 ITEM NO. 8.B. 1 Meeting Date: October 10, 2023 Departments: Public Safety Submitted By: Tim Mattos, Director of Public Safety Prepared By: Tim Mattos, Director of Public Safety Agenda Title: Accept Report from Public Safety Regarding Status of the Nine Recommendations Addressing Police Accountability and Police/Community Relations RECOMMENDED ACTION: Receive an informational report on the status of the nine staff recommendations to address the City Council’s priorities regarding Police Accountability and Police/Community Relations. BACKGROUND: On January 7, 2021, a special meeting was held to discuss the City Council’s strategic priorities moving forward. During the meeting the City Council identified three new additional goals and priorities to focus Council and staff attention. One of the newly identified goals and priorities was Police Accountability and Police/Community Relations. On August 10, 2021, City Manager Darrin Jenkins and Public Safety Director Tim Mattos presented nine recommendations to the City Council to address Police Accountability and Police/Community Relations. The City Council adopted the following nine recommendations: 1. Retain an Independent Police Auditor. 2. Adopt a Public Safety presentation calendar. 3. Create a Community Roundtable. 4. Implement an alternative mental health response model. 5. Restart the civilian academy. 6. Expand training regarding explicit and implicit bias, sensitivity, de-escalation, LGBTQIA+, and racial profiling. Invite non-Public Safety staff and City Councilmembers to participate in trainings when appropriate. 7. Augment staff resiliency programs by adding 24/7 counseling services on demand, to be accessed through a phone application. 8. Continue existing officer stewardship and mentoring. 9. Engage community stakeholders regarding the City Council’s direction for enhanced Public Safety accountability and community relations. Mission Statement “We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow.” CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT ITEM NO. 8.B. 2 After adoption by the City Council on August 10, 2021, staff began the implementation of the nine recommendations. ANALYSIS: The following is an update on the status of each of the nine recommendations adopted by the City Council on August 10, 2021: 1. Retain an Independent Police Auditor: The City Attorney worked with Chief Mattos to draft a Police Auditor Policy, which has been reviewed and agreed to by all involved associations. The Police Auditor is in place and will begin reviewing 2023 community complaints regarding Public Safety personnel. 2. Adopt a Public Safety presentation calendar: On June 28, 2022, the City Council adopted the Public Safety Presentation Calendar. 3. Create a Community Roundtable: The Community Round Table was selected by a panel of previous graduates of “Leadership Rohnert Park.” Chief Mattos presented the newly formed Community Round Table to the City Council on February 28, 2023. The Community Round Table has begun meeting and identifying how the group will work together moving forward. The Department is currently working to establish a date and time which works for all members of the Round Table. Participation has been sparse due to several conflicting schedules. This remains a work in progress. 4. Implement an alternative mental health response model: The Department worked with Petaluma People Services Center (PPSC) and the City of Cotati to develop an alternative mental health response model. The SAFE Team (Specialized Assistance for Everyone) was established and began operating in November 2021. During the initial implementation, the team worked 12 hours per day, (noon to midnight). In April 2022, the team moved to 18 hours per day. Effective January 2023, SAFE moved to a 24/7 service. In addition, the team has is now housed and working out of 6250 State Farm Drive. The Department purchased a second Ford Transit van in February 2023, which has enhanced the ability of the SAFE Team to respond to calls for service in our communities. On January 23, 2023, Sonoma State University joined the Rohnert Park/Cotati SAFE Team and began providing crisis response to the university campus and its communities. 5. Restart the civilian academy: The Department brought back the civilian academy after a long absence. The eight-week civilian academy kicked off on February 2, 2022 with 15 participants. The academy was very successful, and the Department will be completing another academy in February 2024. The Department is currently planning to offer the academy in both Spanish and English. ITEM NO. 8.B. 3 6. Expand training regarding explicit and implicit bias, sensitivity, de-escalation, LGBTQIA+, and racial profiling. Invite non-Public Safety staff and City Councilmembers to participate in trainings when appropriate: The Department has expanded the training curriculum to provide RPDPS personnel with additional training in the areas noted. In addition, the Department has attempted to bring in training which could be attended by members of the City Council, however, we have been unable to find scheduling dates that work at this time. The Department will continue to work on this aspect of the training plan. Please see the attachment to this staff report for a list of training completed by members of the Public Safety Department since March 2021. RPDPS began a local version of a nationwide program known as “Safe Space.” The idea for the Safe Space program was developed due to a need to address low reporting of anti- LGBTQIA+ crimes and school bullying incidents by increasing public trust in law enforcement and feelings of safety in the community. The Safe Space program was expanded in 2018 to include anyone who may is a victim of a bias or hate incident or crime. The Safe Space program is a unique partnership with the business community and schools that serve a critical role in assisting the victims of bias or hate incidents and crimes. Businesses and schools that participate place an easily recognizable decal at their building entrances. The Safe Space symbol is a signal for victims of bias or hate incidents or crimes that the location has partnered with local policing agencies, will call 9-1-1 on their behalf, and allow them a safe place to stay on the premises until the police arrive. The Safe Space location is for not only individuals who have been victimized because of bias or hate, it is also a location for individuals and/or groups who are feeling unsafe, threatened, or just uncomfortable with the surroundings. The Safe Space program is not just available to one specific identity, characteristic, person or group, rather it is a program that is inclusive of any race, color, religion, ancestry, national origin, gender, sexual orientation, gender expression, gender identity, mental, physical, or sensory disabilities, homelessness, marital status, political ideology, age, or parental status. The Safe Space program is truly a partnership between RPDPS, our businesses, and all who live, work, or visit our great city. It gives victims of bias or hate incidents or crimes a safe place to shelter while they call for help. This program encourages and empowers the victim to report their incident to the police so we can properly investigate the incident or crime. Suspects depend on putting and keeping victims and our communities in fear, allowing them to further victimize others. Standing up to these suspects gets them off the street and strengthens our communities and our relationships with our communities! Another exciting note worth mentioning is on August 10, 2023, Out to Protect President Greg Miraglia presented the City’s Department of Public Safety with the “LGBT Law Enforcement Community Liaison Program Accreditation.” Out To Protect is a national non-profit organized to support LGBTQ+ law enforcement members. Under the leadership of Chief Tim Mattos and Deputy Chief Kevin Kilgore, the Rohnert Park Department of Public Safety is the first law enforcement agency in California and second in the nation to receive the accreditation. ITEM NO. 8.B. 4 7. Augment staff resiliency programs by adding 24/7 counseling services on demand, to be accessed through a phone application: The Public Safety Department added an app-based system called Cordico to its array of resiliency and wellness tools. The system provides all Public Safety staff, their families, and retired Public Safety Officers the ability to have direct access to a law enforcement or fire mental health clinician. The app comes with several other features such as nutrition and health information, relaxation, fitness, and sleep assistance to name a few. The Department is currently looking into the even more robust Mindbase application. The Mindbase app provides the same services as Cordico, however, Mindbase ties into CAD/RMS and tracks the number of “critical incidents” each officer responds to during their shift. Dedicated department personnel receive alerts when a Public Safety Officer (PSO) has reached a pre-set number of critical incidents, prompting the department to reach out to check in with the officer to determine whether intervention is needed. The Department increased the size of the wellness team and provided updated training. In an effort to increase the use of the wellness team, the Department has expanded the definition of a critical incident in order to conduct an increased number of debriefings. These debriefings provide an opportunity to look at not only tactics, but also how personnel may have been affected by what they saw or heard during an unusual call for service. Members of the wellness team attend these debriefs. Another addition to address wellness is Reulay. Reulay is a virtual reality system, which is based on a relaxation platform. A Reulay session takes about 15 minutes to complete and can be done before, during, or after a shift. The system bases the session on how the user answers a few simple questions. The user is then taken into a virtual reality realm, which is meant to have a calming effect and address the stress user is feeling. The Department evaluated the system during a four-month period and moved forward with a yearly contract. The Department was awarded a wellness grant for $51,252 to further develop and implement staff resiliency programs. The Department purchased two zero-gravity massage chairs to provide an opportunity for personnel to use their breaks to relax and re-energize though restorative rest. One chair is located in a first floor office along with the Reulay system. The second chair is located on the third floor outside the dispatch center. We are also working with Susan Farren, founder of First Responder Resiliency, Inc. First Responders Resiliency, Inc. provides a proactive, science-based approach to the physiological, neurological, psychological, and emotional effects of trauma and stress on first responders and their families and will provide immediate services to any member of the department after critical incidents. 8. Continue existing officer stewardship and mentoring: The Department recognizes that the future leaders of the agency already reside within the agency, and it is the responsibility of our current leaders to prepare these individuals to take on increased levels of leadership and responsibilities. Although mentoring has been occurring within the Department through the use of individual personnel plans, the supervisory and command staff have been working to finalize a more robust mentoring program with increased documentation which will better identify strengths and weaknesses, specific training and education needs, as well as provide timelines and a much clearer roadmap for the employee. ITEM NO. 8.B. 5 The Department has implemented pre-training sessions for any member of the department who is interested in testing for recent Sergeant vacancies. The training sessions were very well received and proved to be valuable to both the candidate and the department. The department is currently working on the development of a “Sergeant Academy” which will be ongoing for anyone interested. 9. Engage community stakeholders regarding the City Council’s direction for enhanced Public Safety accountability and community relations: The department has increased the number of community engagement events both within and outside our communities. The “Chat with the Chief” occurs one time per month. National Night Out, Coffee with a Cop, Pizza with Public Safety, Froyo with RO-PO, and Faith in Blue are all events that are being held throughout the year as well. In addition, members of the department have attended numerous community meetings and events. Several members of the department also participated in the Pride Parade, which took place in Santa Rosa, and have been working in partnership with SSU during several events on the SSU campus. STRATEGIC PLAN ALIGNMENT: This report reflects the Strategic Plan’s goals of delivering effective public services. Strategic Priority pertaining to Police/Community Relations and Accountability. FISCAL IMPACT/FUNDING SOURCE: There is no additional fiscal impact from receiving and accepting this report. Department Head Approval Date: 05/01/2023 Finance Director Approval Date: N/A City Attorney Approval Date: N/A City Manager Approval Date: 10/5/2023 Attachment(s): 1. Department Training Excel Spreadsheet Year Course Hours Total Attended Total Hours 2018 Autism Awareness 0.25 4 1 Crisis Intervention and Behavioral Health 10 1 10 Crisis Intervention and Behavioral Health for FTO's 10 1 10 Critical Incident Stress Management 16 1 16 Realistic De-escalation 16 1 16 2018 Totals 52.25 8 52 2019 Course Hours Total Attended Total Hours Anti-Harassment Training 1 74 74 Communication Strategies 2 4 8 Racial Profiling Train the Trainer 16 1 16 Response Tactics for Critical Incidents and In-Progress Crimes 10 5 50 Use of Force Scenarios 10 25 250 Use of Force Training 2 47 94 2019 Totals 41 156 492 2020 Course Hours Total Attended Total Hours Anti-Harassment Training 1 7 7 Communication Strategies 2 8 16 Hate Crimes 2 47 94 Interaction Principles for De-Escalation Success 1 1 1 More than Surviving: Traumatic Stress to Wellness 1 1 1 Public Service Ethics 1 1 1 Response Tactics for Critical Incidents and In-Progress Crimes 1 8 8 Threat Assessment/ De-Escalation 8 3 24 Trauma Exposure and Management 8 1 8 Unconscious Bias Training 1 1 1 Use of Force Policy 0.5 4 2 Use of Force Reporting 2 3 6 2020 Totals 28.5 85 169 2021 Course Hours Total Attended Total Hours Anti-Harassment Training 1 104 104 Bias and Racial Profiling 2 51 102 Callers in Crisis: Suicide Callers 3.5 1 3.5 Crisis Communication Skills 8 1 8 Crisis Intervention and De-Escalation 10 40 400 Critical Incident Response, Use of Force & De-Escalation 8 1 8 De-Escalation for Dispatchers 1 1 1 Ethics 1 40 40 Guardians and Warriors: Seeking Balance 1 50 50 Hate Crimes Investigations 8 10 80 Implicit Bias: Facts & Myths 1 44 44 Mental Health: Responding to Individuals in Crisis 1 8 8 NFPA 1021 Professional Ethics 1 10 10 Practical De-Escalation and tactical Conduct 8 5 40 Response to the Non-Criminal Barricade: Disengagement and Special Relationships 8 1 8 Sexual Harassment Awareness 1 1 1 The Essential Components of De-Escalation and Conflict Resolution 1 48 48 2021 Totals 64.5 416 955.5 2022 Course Hours Total Attended Total Hours Advanced Critical Incident Response 8 4 32 Anti-Harassment Training 1 123 123 Autism Recognition and Response 2 63 126 Beyond Bias: Racial & Identity Profiling Update 4 60 240 Beyond Bias: Supervisor Support 1 18 18 Bias and Racial Profiling 2 1 2 CATO Critical Incident Leadership for Field Supervisors 16 2 32 Changing Perceptions - A Fair and Impartial Policing Approach 1 1 1 Critical Incident Response 1 1 1 Cultural Competency in Law Enforcement 1 73 73 Cultural Diversity 10 37 370 De-Escalation Strategies for Everyday Encounters 8 1 8 De-Escalation Through Procedural Justice 16 1 16 Diversity, Equity and Inclusion: Skills for Employees 0.75 69 51.75 Duty to Intercede 0.5 6 3 Guardians and Warriors: Seeking Balance 1 4 4 Handling the Rising Tide of Suicide 8 1 8 Hate Crimes 2 1 2 Hate Crimes 2 1 2 Homeless Response and Guidelines 0.5 5 2.5 Implicit Bias: Facts & Myths 1 2 2 LGBT Awareness 4 44 176 Mental Health: Responding to Individuals in Crisis 0.75 3 2.25 Mental Wellness and Trauma Informed Care 8 2 16 Modern Crisis Negotiations 8 1 8 POST PSP Strategic Communications 2 14 28 POST PSP Use of Force 10 45 450 Public Service Ethics 2.2 2 4.4 Realistic De-Escalation Instructor 16 2 32 Response Tactics for Critical Incidents 8 4 32 Spanish for Law Enforcement 3 1 3 The Essential Component of De-Escalation and Conflict Resolution 1 1 1 Use of Force 30 4 120 Workplace Diversity 1 26 26 2022 Totals 180.7 623 2015.9 2023 Course Hours Total Attended Total Hours Conflict Management 4 1 4 Dispatch Wellness 8 2 16 Human Side of Critical Incidents 8 1 8 Mind Body Balance, Anti- Burnout for Law Enforcement 22 1 22 Review of Hate Crimes Policy 320 0.25 38 9.5 Review of Bias Based Policing Policy 401 0.25 14 3.5 Stress Management for First Responders 8 1 8 Use of Force for Command 8 3 24 A Leaders Guide to Decision Making 0.5 1 0.5 Body Language 5 1 5 Child Abuse: Mandated Reporter 0.75 6 4.5 Elder and Dependent Adult Abuse 2 5 10 EMS Altered Mental Status 1 1 1 EMS Cultural Diversity for EMS Providers 2 2 4 EMS Dementia: overview, Assessment, and Care 1 1 1 EMS Funtional Communication for EMS Providers 2 1 2 EMS Workplace Stress 1 1 1 First Amendment Auditors and Sovereign Citizens 1 1 1 Human Trafficking 4 1 4 Implicit Bias: Facts & Myths 1 2 2 Interaction Principles for De-Escalation Success 1 1 1 Less Lethal 10 54 540 Axon Conductive Energy Device 4 54 540 Mandated Reporting: Elder and Dependent Adult abuse 2 1 2 Use of Force/ De-escalation 2 2 4 Use of Force PSP 6 54 324 2023 Totals 98.75 196 1218 1 Rohnert Park Department of Public Safety Police Accountability & Police Community Relations 2023 Update Background January 7, 2021: New City Council Priority Police Accountability & Police Community Relations August 10, 2021: Council presented with nine recommendations Council adopted all nine recommendations Implementation began 2 Retain an Independent Police Auditor (IPA) Function of the City Attorney’s Office Selected and approved by City Council Michael Gennaco, OIR Group IPA policy drafted and approved in Fall of 2022 IPA auditing all 2023 community generated complaints IPA draft report to City Council in June of 2024 IPA final draft by October 2024 3 Create a Community Round Table (CRT) Selected by outside panel of Leadership Rohnert Park graduates Presented to City Council on February 28, 2023 CRT has begun meeting Finding a meeting day and time has been difficult Working to find a solution 4 Implement an Alternative Mental Health Response Model Developed the S.A.F.E. Team Modeled after C.A.H.O.O.T.S. program Secured second response van in Spring of 2023 Moved to 24/7/365 service in January 2023 Now headquartered at 6250 State Farm Dr. Allows better integration and partnership with Public Safety 5 Restart the Civilian Academy Completed 8-week academy starting February 2, 2022 15 graduates Second academy scheduled for early 2024 Presented in both Spanish and English Academies will mirror each other 6 Expand Training Explicit and Implicit Bias Sensitivity De-Escalation LGBTQIA+ Racial Profiling 7 Expand Training (con’t) Safe Space Program LGBT Law Enforcement Community Liaison Program Accreditation Training hours per year 2021: 955 hours 2022: 2015 hours 2023: 1218 hours 8 Augment Staff Resiliency Program Cordico App Working on new app Mindbase Increased the size of the department’s Wellness Team Provided additional training to all members Reulay: Virtual reality relaxation platform Two zero-gravity massage chairs First Responder Resiliency referrals 9 Continue Existing Officer Stewardship & Mentoring Individual personnel plans Training sessions prior to promotional exams Development of a “Sergeant’s Academy” 10 Engage Community Stakeholders Community meetings throughout the City Chat with the Chief National Night Out Coffee with a Cop, Fro-Yo with Ro-Po, Pizza with Public Safety, etc. Faith and Blue Speaking engagements: Mobile home parks, senior living, etc. 11 12 QUESTIONS