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2023/10/10 City Council Resolution 2023-075 RESOLUTION NO. 2023-075 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE FIRST AMENDMENT TO THE MASTER AGREEMENT WITH MINTIER HARNISH LP FOR PREPARATION OF AN UPDATE TO THE GENERAL PLAN IN THE AMOUNT OF $80,723, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the Rohnert Park General Plan 2020 was prepared to provide the City's planning vision for approximately 20 years and this planning period has past and an update to the General Plan is needed; and WHEREAS, the City's current General Plan requires revisions and additions to address changes in State law, the 2017 Office of Planning and Research General Plan Guidelines, and contemporary planning practice; and WHEREAS, the City's contracting practices are governed by its Purchasing Policy; and WHEREAS, in accordance with the Purchasing Policy, staff solicited proposals from qualified planning firms in 2017 and selected Mintier Harnish to prepare an update to the General Plan; and WHEREAS, on March 27, 2018, the City Council authorized and approved an agreement with Mintier Harnish for an update to City's General Plan for a total amount not to exceed $1,141,207. WHEREAS, Mintier Harnish has worked diligently on the General Plan update and has completed a draft of the General Plan 2040 Policy document and an administrative draft of the environmental impact report; and WHEREAS, in May 2023, the U.S. Department of the Interior, Bureau of Indian Affairs notified the City that it had approved an expansion of the Federated Indians of Graton Rancheria's (FIGR's) reservation that includes approximately 66 acres within the City limits of Rohnert Park, that had been designated as portions of the Northwest and Wilfred Dowdell Specific Plan Areas; and WHEREAS,the expansion of FIGR's reservation removes this territory from the City's land use inventory and necessitates updates to draft General Plan 2040 and its environmental impact report to reflect the reduced City land use inventory; and WHEREAS, in accordance with the City's Purchasing Policy, Mintier Harnish has provided a proposal of$80,723 to make the necessary changes to draft General Plan 2040 and the administrative draft environmental impact report; and WHEREAS, staff has reviewed the proposal and finds that it reasonably reflects the additional mapping updates and land use and environmental analysis services necessary to reflect the change in the City's land use inventory. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the First Amendment to the agreement by and between Mintier Harnish LP, a Limited Partnership, and the City of Rohnert Park, a municipal corporation to increase the contract amount by $80,723.00, to a total not to exceed amount of$1,221,930. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park, including execution,the First Amendment attached hereto as Exhibit A, subject to minor modifications approved by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this 24`h day of October, 2023. CITY OF ROHNERT PARK r f . .. .I tha Rodriguez, .yor ATTEST: Sylvia Lopez Cuevas, Clerk ELWARD: GIUDICE: �SANBORN: HOLLINGSWORTH ADAMS: RODRIGUEZ: [/ AYES: (5 ) NOES: ( ) A SENT: ( ) ABSTAIN: ) � Attachments: Exhibit A Resolution 2023-075 Page 2 of 2 Exhibit A1 Scope of Work General Plan and Program EIR Revisions in Response to the Federated Indians of Graton Rancheria Boundary Changes. The following scope and budget amendment addresses revisions to the General Plan and Program EIR resulting from the Federated Indians of Graton Rancheria boundary changes. The revisions include (1) acknowledging the successful fee-to-trust application submitted by the Federated Indians of Graton Rancheria, which removed 20 parcels from the City’s jurisdiction, (2) address map and text changes to the General Plan Policy document, and (3) addressing revisions to mostl chapters of the Administrative Draft EIR. The following scope is related to the need to add additional analysis related to the removal of 20 parcels from the City’s jurisdiction, including text and figure revisions, new modeling of technical analyses, and updating the buildout assumptions throughout the EIR. These tasks also include addressing City comments that require further revisions and updates to the Administrative Draft EIR, as the City’s review of the January 2023 updated Administrative Draft EIR extended beyond track change revisions made by Rincon and necessitate additional time and effort to address. Policy Document Revisions All figures and graphic illustrations that include the Rancheria area must be revised and replaced in the Policy Document. We understand that City staff will be responsible for revising all GIS layers. The consultant team will be responsible for all revisions to graphics and illustrations. We will also review all introductory text, goals, policies, and programs to identify text potential changes. We will identify all potential changes for City staff consideration. Following City staff review, as well as completion of the figure and graphic illustration revisions, we will prepare a complete revised Policy Document. Task 5.11 Climate Change Element Update The greenhouse gas (GHG) analysis prepared for the Climate Element includes the development of a GHG emissions forecast that is dependent on the growth projections for the City, including jobs, population and housing stock. The land use changes and final Housing Element update zoning changes may result in changes to housing stock in the City as well as population and job projections. As such, Rincon will update the GHG analysis forecast, the GHG analysis report and Climate Change Element to reflect the modified City boundaries and demographic data. Additionally, since the time of completion of the GHG analysis and Climate Change Element, the California Air Resources Board (CARB) has released OFFROAD2021 model for forecasting GHG emissions from off-road transportation. As part of this release CARB issued recognition of issues with OFFROAD2017 resulting in inaccurate estimations of emissions from off-road transportation. CARB guidance recommends updating existing analysis originally prepared with OFFROAD2017 with OFFROAD2021. As part of this task, Rincon will also update the analysis of off-road transportation emissions using OFFROAD2021 model to replace the data from the OFFROAD2017 model. In the previous analysis, on-road emissions were forecasted using VMT values that were based on the land use in the previous General Plan. As described in further detail in Task 9, the transportation modeling will be updated to reflect the land use changes and modified City boundaries which may result in changes to the VMT. As such, to ensure that the forecasted GHG analysis is reflective of the General Plan update, Rincon proposes as part of this task to update the GHG analysis utilizing the updated transportation modeling VMT values. Task 6.3 Administrative Draft Program EIR This task includes time for Rincon to revise the working version Administrative Draft EIR to address the City’s revisions, provided in April-June 2023, as well as address changes associated with the most recent tribal lands boundary. The budget for this task encompasses revisions to the Administrative Draft EIR that have been completed to date, which were above and beyond the assumptions in Rincon’s approved scope of work. The following summary indicates the anticipated level of effort to address these revisions: • Executive Summary: Update as needed to reflect the changes throughout the EIR. • Section 1, Introduction: Add in consultation summary to Table 1-2, to be provided by the City. Add in an explanation of updates to the General Plan since publication of the NOP. • Section 2, Project Description: Address City comments, update buildout projections, and update the narrative as needed. We assume that the City will provide updated buildout estimates for inclusion in the EIR. Update two figures to reflect the most recent tribal lands and updated land use scenario. • Section 3, Environmental Setting: No substantial revisions. • Section 4, Environmental Impact Analysis: Address City comments. • Section 4.1, Aesthetics: Address City comments, including substantial revisions related to the existing setting narrative and Specific Plan descriptions. Update General Plan policy references as needed. • Section 4.2, Air Quality: Update analysis with the 2022 BAAQMD CEQA Guidelines. Update General Plan policy references and buildout numbers as needed. Update VMT calculations with updated modeling results. 2 • Section 4.3, Biological Resources: Address City comments, update General Plan policy references and buildout numbers as needed. • Section 4.4, Cultural Resources: Address City comments, including substantial edits to the impact analysis. • Section 4.5, Energy: Address City comments, including substantial revisions to the impact discussion. Update General Plan policy references and buildout numbers as needed. Update one figure to reflect the revised plan area boundary. Update energy calculations to reflect the updated CalEEMod modeling results. • Section 4.6, Geology and Soils: Address City comments, including substantial revisions to the impact discussion. Update General Plan policy references and buildout numbers as needed. Generate one new figure to show soil expansiveness ratings. • Section 4.7, Greenhouse Gas Emissions: Address City comments, including revisions to the impact discussion. Re-calculate operational GHG emission to reflect changes to the land use scenario. Update General Plan policy references and buildout numbers as needed. • Section 4.8, Hazards and Hazardous Materials: Address City comments. Update General Plan policy references and buildout numbers as needed. • Section 4.9, Hydrology and Water Quality: Address City comments, including substantial revisions to the impact discussion. Update General Plan policy references and buildout numbers as needed. Update one figure to reflect the most recent tribal lands boundary. • Section 4.10, Land Use and Planning: Address City comments. Update General Plan policy references and buildout numbers as needed. • Section 4.11, Noise: Address City comments. Update General Plan policy references and buildout numbers as needed. Update one figure to address City comments. It is assumed that the noise contour maps will not be updated as part of the land use changes. • Section 4.12, Population and Housing: Address City comments. Update General Plan policy references and buildout numbers as needed. • Section 4.13, Public Services and Recreation: Address City comments. Update General Plan policy references and buildout numbers as needed. • Section 4.14, Transportation: Address City comments, including substantial revisions to the existing setting discussion and impact discussion. Update General Plan policy references and buildout numbers as needed. Update three figures to reflect the most recent tribal lands boundary. • Section 4.15, Tribal Cultural Resources: Address City comments, including substantial revisions to the impact discussion for consistency with Section 4.4. • Section 4.16, Utilities and Service Systems: Address City comments, including revisions to the impact discussion. Update General Plan policy references and buildout numbers as needed. Re- calculate water demand and wastewater generation estimates. 3 • Section 4.17, Wildfire: Update General Plan policy references and buildout numbers as needed. Update one figure to reflect the most recent tribal lands boundary. • Section 4.18, Effects Found Not to be Significant: Address City comments, including substantial revisions to the geology and soils analysis. • Section 5, Other CEQA Considerations: Update the section to reflect changes to the project and updated analysis provided in Section 4. • Section 6, Alternatives: Revise the EIR alternatives to reflect the updated General Plan land use scenario. Alternatives to be analyzed include a Workforce Housing Overlay Alternative, consistent with the City’s adopted Housing Element; and a policy-based alternative intended to reduce significant and unavoidable environmental impacts, particularly those associated with vehicle miles traveled (VMT). These alternatives will be developed in close coordination with the City. It is assumed the City will provide buildout estimates associated with both proposed alternatives. • Section 7, References: Update as needed to reflect the changes throughout the EIR. This task also includes time for attendance at additional team meetings to discuss the EIR and approach beyond that in the current authorized scope of work. The additional labor is associated with managing the comments and input provided by the City during the meetings, and ensuring the comments are routed to the appropriate technical staff at Rincon to address and incorporate into the EIR sections. Task 8.1 Project Management The extended project schedule and preparing a third-round Administrative Draft EIR will require additional project management labor beyond that in the current authorized scope of work. The additional labor is associated with standard project management tasks including internal team coordination, budget and schedule management, and project oversight. Task 9 Transportation Modeling Fehr & Peers will update the Sonoma County Transportation Authority (SCTA) travel demand model runs to reflect the modified City boundaries and the final Housing Element update zoning changes. The land use changes (versus previous modeling and forecasting) may result in changes to VMT and traffic volume forecasts in the City of Rohnert Park. The SCTA model runs will be used to compute new VMT estimates for the Current General Plan buildout and Proposed General Plan buildout scenarios; VMT estimates include per capita metrics and VMT by speed bin metrics to support other environmental topic areas. These new VMT values will be input into the EIR Transportation section to update the section to reflect the final land use plans for the City. At this stage, it is not expected that the CEQA VMT conclusions currently in the document will change substantively. The removal of land uses from the area around the Graton Casino hotel will materially affect the roadway segment and intersection volume forecasts previously prepared by Fehr & Peers. Using the updated SCTA model runs, Fehr & Peers will update the study segment and study intersection roadway segment forecasts for the land use system changes covered under this scope of work. Segment and intersection LOS will be updated for these new forecasts. While the policy alternatives will not necessitate additional SCTA model runs, Fehr & Peers will complete an evaluation of these policy alternatives. The review of the policy alternatives will be completed in part 4 5 using the TDM+ tool, which can evaluate Transportation Demand Management (TDM) related strategies. We will analyze up to three policy package alternatives using the TDM+ tool. Fehr & Peers will coordinate with Rincon and the City to update the Administrative Draft EIR Transportation section previously completed by Fehr & Peers. It is anticipated that limited changes would be needed to incorporate the revised VMT analysis into the EIR Transportation section; some additional hours have been provided to respond to City comments on the previously completed EIR Transportation section. The updated traffic volume information would also be input into the General Plan LOS analysis (not for CEQA purposes) to identify if additional transportation network capacity would be needed. Cost Estimate Our estimate for the costs to complete the additional tasks described above is $80,723 as shown in the table below. Cost Estimate General Plan and EIR Revisions Federated Indians of Graton Rancheria Boundary Changes TASK COST Policy Document Revisions $10,000 Task 5.11 Climate Change Element Update $8,326 Task 6.3 Administrative Draft Program EIR $38,802 Task 8.1 Project Management $7,438 Task 9 Transportation Modeling $16,157 TOTAL $80,723